Accounting Clerk Job Description

Accounting Clerk Job Description

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Accounting clerk provides information to project managers and other departments about purchasing regulations, plant fund purchasing and accounting information, and use of correct object codes.

Accounting Clerk Duties & Responsibilities

To write an effective accounting clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included accounting clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Assist with various Finance projects utilizing Microsoft Word and Excel software
Assist in the annual budgetary process including keying and reformatting Excel spreadsheets
Maintaining cash flow analysis and cash balance spreadsheet by account
Scan Journal Entries for archival purposes and various other files
Maintain files – vendors, biddings
Assist accountant with various monthly closing responsibilities
Responsible for miscellaneous general ledger maintenance, posting of batches and other closing responsibilities
Review posted general ledger account activity and investigate variances
Assist in recording and reconcilement of assigned general ledger accounts
Prepare and update detailed and comprehensive policies and procedures for responsible accounting areas

Accounting Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounting Clerk

List any licenses or certifications required by the position: CPR, SS, BSI, USDA, TWIC, ACCA

Education for Accounting Clerk

Typically a job would require a certain level of education.

Employers hiring for the accounting clerk job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Education, Associates, Finance, Business, Technical, General Education, Business/Administration, Communication, Bookkeeping

Skills for Accounting Clerk

Desired skills for accounting clerk include:

Excel
Accounting software
Spreadsheet
Microsoft Word
Determining proper classification of accounting codes and expenditure codes
Microsoft Excel
Determining proper classification of expenditure codes and accounting codes
Regulations
Auto dealership accounting systems would be helpful but not necessary
Practices and procedures the laws

Desired experience for accounting clerk includes:

Distribute reports to various Finance and company-wide personnel
Responsible for the accurate and timely recording and reconcilement of various general ledger accounts, including the analytical review of corresponding expenses
Assist in the quarterly account reconciliation process
Assist in the updates of market and attribute types in Lawson
Assist in preparation of Annual Statistical Report
Assist with quarterly audit process and auditor requests

Accounting Clerk Examples

1

Accounting Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounting clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounting clerk
  • Record, maintain, and reconcile daily credit card revenue
  • Audit all credit card credits and maintain PCI compliance
  • Respond to all credit card chargebacks and inquires in a timely manner
  • Process and forecast all group travel agent commissions
  • Prepare all assigned journal entries necessary to complete financial statements, including reports
  • Reconcile all assigned balance sheet accounts and clear all reconciling items on a daily/timely basis
  • Maintain all vendor contracts and certificates of insurance and ensure they are up-to-date
  • Report to the Manager of Accounting
  • Oversee AR and AP processes
  • Support work on the general ledger
Qualifications for accounting clerk
  • Submit financial reporting
  • Process customer invoices based on applicable documentation
  • Oversee customer collections
  • Process salesmen commissions
  • Monitor company credit card reconciliation
  • Monitor daily banking and perform month end bank reconciliations
2

Accounting Clerk Job Description

Job Description Example
Our growing company is hiring for an accounting clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounting clerk
  • Ensuring submitted expense reports meet organizational policies
  • Collaborating with Finance, IT and Procurement staff to meet business requirements
  • Ensures consistent practices are used throughout the company to maintain the integrity of the expense reporting system
  • Perform basic and routine accounting functions
  • To include accounts payable and recievable
  • Maintain Vehicle Inventory
  • Handle miscellaneousclerical tasks as assigned
  • Verifies and posts accounts receivable transactions and other records
  • Work together with Finance team for a more efficient month, quarter and year end
  • Manage credit card and finance disputes and returned checks
Qualifications for accounting clerk
  • Ability to hand multiple responsibilities and meet deadlines
  • Requires strong mathematical skills and ability in all units of measurement in percentage, fractions and decimals to calculate interest discounts, volume
  • Proven ability to work in a fast-paced, environment, with strict deadlines
  • Confident and customer service oriented with a flexible and cooperative approach
  • We thank all interested candidates however only those chosen for an interview will be contacted
  • Minimum two years' experience with A/P, A/R & reconciliations
3

Accounting Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for an accounting clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounting clerk
  • On a daily basis, enter data into accounting systems and update various Excel spreadsheets
  • Processes and obtains approval for disbursements
  • Maintains an organized and efficient filing of records
  • Prepares and posts monthly close journal entries
  • Assists with monthly reporting packages, as required
  • Creates reports as requested by Management
  • Provides support to Management in managing the day to day operations of the Company
  • Manage the accounts payable function within the organization's established policies
  • Review invoices to ensure sales taxes are charged or not charged where appropriate
  • Enter invoices into current ERP system
Qualifications for accounting clerk
  • Must have a professional presentation and demonstrate excellent guest service, interpersonal and communication skills, as communicating with our team members and suppliers is an important function of this position
  • Associates degree in Accounting and willingness to achieve a Bachelors degree
  • Ability to work well in a fast paced office environment
  • Thorough knowledge of transfer agent procedures, fees and documentation/negotiability requirements
  • Solid understanding of the ADP processing system as it applies to the processing of securities
  • General Ledger knowledge and working with financial statements preferred
4

Accounting Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of accounting clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounting clerk
  • Reviews documentation to support creation and changes to vendors to ensure required documentation is received and completed correctly
  • Reviews tax documents – W-9, W-8 to ensure compliance with government/company standards
  • Reviews SBA/supplier diversity paperwork to ensure compliance with government/company standards
  • Completes other vendor service projects as required
  • Work in a high volume accounting department
  • Must be a self-starter with attention to detail with the ability to handle multiple tasks at the same time and meet short deadlines
  • Demonstrated experience with Accounts Receivable, Payroll, Contracts and Subcontracts, and General Ledger
  • Be a role model and demonstrate the company’s core values and respect honesty, integrity, diversity, inclusion and safety of others
  • Must possess the ability to work independently but collaborate as a group to achieve team goals
  • Enter in A/P and A/R, daily invoicing for customer accounts
Qualifications for accounting clerk
  • Proficient with Microsoft Suite & QuickBooks
  • Associate's Degree with coursework in Accounting and/or Business
  • Three (3) years bookkeeping or accounting experience
  • Familiar with general accounting principles, fiscal budget control procedures and computerized accounting
  • Review and understand documents as they pertain to accounts payable
  • Handle a variety of tasks as they relate to accounting
5

Accounting Clerk Job Description

Job Description Example
Our growing company is hiring for an accounting clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounting clerk
  • Assist in month-end close and financial statement preparation as required
  • Group billing
  • Credit card inquiries
  • Guest billing inquires
  • Collect group deposits / payments
  • Close and audit business day in PMS
  • Create and record daily income journals
  • Administer adjustments, allowances, house charges on daily basis
  • Review and manage banquet revenue postings
  • Create daily revenue report
Qualifications for accounting clerk
  • Manage workflow in an orderly manner
  • Express thoughts logically, in both written and verbal form using correct grammar
  • General Sign-off
  • May have to perform work at two different locations - Poway and Torrey Pines
  • 10 Key exp
  • RESUME for review

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