Export Clerk Job Description

Export Clerk Job Description

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Export clerk provides trade compliance and operational support for end to-end fulfillment and delivery processes including export reviews, Harmonized Tariff System (HTS) and Export Classification Control Number (ECCN) product classification, export transaction approvals, international documentation, customs broker management.

Export Clerk Duties & Responsibilities

To write an effective export clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included export clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Generate export documents from SAP system
Maintain records of export customer requirements
Maintain list of any other special customer requirements
Receives incoming mail each day
Gathers outgoing mail
Prepare packages for special and/or urgent pick up and delivery by parcel delivery services
Serves as administrative liaison with others internally and outside the organization regarding issues related to purchasing, facilities, and operations
Coordination of export shipments with various customers and suppliers that include, distribution, order management, supply planning, and freight forwarders to ensure on time and in full shipments
Review shipping documents for accuracy
If necessary, file exports electronically with the U.S Census bureau

Export Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Export Clerk

List any licenses or certifications required by the position: F.5, IATA, FSIS, COO

Education for Export Clerk

Typically a job would require a certain level of education.

Employers hiring for the export clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, General Education, Education, International Business, Technical, Supervision, Finance, Accounting, Management, Technology

Skills for Export Clerk

Desired skills for export clerk include:

Word and Excel
Microsoft Office Programs
Production processes
SAP
Export/customs processes
LEAN methodologies is desirable
Customer requirements
Export procedures and requirements for all USA
MS Office
Mexico and International Countries

Desired experience for export clerk includes:

High School or Higher education
Must be able to work comfortably under pressure
Ability to move forward with decisions even if the person does not personally agree
Communicate export documents to freight forwarders
Develop, maintain, and audit hard copy export files
3-5 years of relevant work experience as related to export management and compliance

Export Clerk Examples

1

Export Clerk Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of export clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for export clerk
  • Liaise with airlines, airports & destination offices
  • Be familiar with airline rates & update
  • Process SAD documents
  • Generate relevant export documentation correctly
  • Other such duties as required within Air Freight department (Imports & Exports)
  • Maintain a list of customers that require a signed Certificate of Origin
  • Prepare documents for export shipments
  • Ensures that the Commercial invoice is accurate
  • Harmonized Code, Country of Origin, Pricing agrees with billing invoice
  • All items are eligible for export
Qualifications for export clerk
  • Experience with filing exports within the U.S Census bureau in their Automated Commercial Environment (ACE) system
  • Ability to work on projects of low complexity with direction
  • 2 years Airfreight experience
  • Good organisational skills Ability to work under pressure/calm personality
  • Receive EEI filing back from freight forwarder and review for accuracy, correcting if needed
  • Signed Certificate of Origin
2

Export Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for an export clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for export clerk
  • Creates and maintains export shipment files according to document retention
  • Resolves any issues that freight forwarders may have that interrupted shipment to customer
  • Create Dock Box for International UPS shipments
  • Sign, Seal and Distribute international invoices per customer requirement
  • For all non-UPS shipments, updates packing slip journal with tracking and freight information
  • Tracking number, Date and Time of shipment, Weight
  • Published Charge, Calculates published charge for non-UPS shipments
  • Maintain file of shipments per document retention
  • Piqua Order Adjustment
  • Responding to shipment discrepancy
Qualifications for export clerk
  • Resolve issues that customers report
  • Previous experience in a shipping office preferred, including experience with export shipments
  • Receive and update pre-alerts in a timely manner
  • Track and Trace ocean export shipments
  • File customers’ Customs documents
  • Prepare commercial documents, house and master bills of lading
3

Export Clerk Job Description

Job Description Example
Our growing company is hiring for an export clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for export clerk
  • Be knowledgeable of SAP and all S&D specific requirements
  • Process documents and issue arrival notices timely and accurately
  • Track / trace all ocean export shipments
  • Prepares, reviews, approves and maintains files for export orders until the customer takes ownership of the product, such as customs declarations, preparation of printing labels and ensuring USDA inspections occur
  • Verifies accuracy of shipment information and accurately completes export documentation based on the requirements of different countries
  • Communicates with various departments in regards to the status of exports, escalating issues where appropriate
  • Administers the efficient movement of goods while ensuring compliance with relevant local, country and international export laws and processes
  • Follows-up shipment status
  • Coordinating the daily operations for assigned customers
  • Co-ordinate movement of shipments from collection point to international destinations
Qualifications for export clerk
  • Self-motivated, conscientious, and prepared to function as a team member
  • Willingness to learn other duties
  • Must have the ability to work with minimal supervision
  • Process all export consignments
  • Completion of all customs declarations & export paperwork
  • Ensure compliance with Revenue & Customs export regulations
4

Export Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for an export clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for export clerk
  • Be familiar with both air and ocean rates
  • Process the required documentation
  • Ensure compliance is adhered to for all shipments
  • Use Workflow to process & monitor shipments on a daily basis
  • To work to the Air Lateral Process and KPIs
  • Facilitate communications and information flow between customers, sales, production, shipping, and management
  • Interact with customers and resolve customer service problems
  • Respond to customer inquiries via telephone, fax, and email
  • Prepare and produce export documentation
  • Confirm delivery/collection of in/out bound shipments
Qualifications for export clerk
  • Ensure compliance with company procedures and industry/statutory legislation
  • Fluency in English is essential both written and verbal
  • Experience in Exports /Brokerage would be an advantage
  • Ability to work in a pressurized and dynamic environment
  • 1 year experience in transportation or customs preferred
  • Proficiency with Microsoft Office (Word, Excel, Outlook), database and web-based applications
5

Export Clerk Job Description

Job Description Example
Our company is hiring for an export clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for export clerk
  • Assist in reception/answering phones
  • Maintains quality service by following standards and departmental processes and procedures
  • Support continuous improvement to build customer relationships and service both internally and externally
  • Communicate and participate as part of a team
  • Print export orders, type FSIS certifications and export documents
  • Communicates with various departments such as Sales, USDA, Quality Assurance, and Shipping in regards to the status of exports, escalating issues where appropriate
  • Prepares consolidation with customer’s document, airway bills, bills of lading and any other documentation deemed necessary to complete an export transaction
  • Inputs data into the system to create file, shippers export declaration transmission, invoice to client and shipment track and trace update
  • Assists in tracing and following up cargo to airport to ensure prompt delivery of freight
  • Other duties as assigned to the position
Qualifications for export clerk
  • A minimum of 1 year experience in ocean export logistics
  • 2 - 4 years experience within either Ocean or Air Freight
  • Adhere to the Company's 52 hours training policy
  • Associate’s and/or Bachelor’s degree preferred
  • General understanding of how MRP works
  • Detail oriented and must have the ability to multitask in a fast-paced, deadline-driven, customer-focused environment

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