Record Clerk Job Description

Record Clerk Job Description

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Record clerk provides administrative clerical services such as photocopying, filing and archiving, maintaining records and ensuring safekeeping of documents;.

Record Clerk Duties & Responsibilities

To write an effective record clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included record clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Preparing documents for scanning
Reviewing the computerized imaging indexes of documents to ensure accuracy and conformance to accepted standards and quality for internal data base system
Performing site visits to scan charts for HEDIS
Assisting with scanning incoming medical records when not on site visits
Pulling the records electronically and emailing them to the nurses so wont have to go back to the office
Obtain, review and analyze medical records for completeness
Maintain electronic medical record integrity through the timely and accurate prepping and scanning of medical records into the document imaging system
Examine pages and verify proper patient identification on each page and proper prepping and scanning methods for accurate indexing into the EMR
Photocopy and fax materials according to release of information policy
Receive and greet the public, physicians, nurses, patients and other HIM customers in a friendly and welcoming manner

Record Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Record Clerk

List any licenses or certifications required by the position: BLS

Education for Record Clerk

Typically a job would require a certain level of education.

Employers hiring for the record clerk job most commonly would prefer for their future employee to have a relevant degree such as Collage and Bachelor's Degree in Graduate, The College, Business, Education, Law, Human Resources, Associates

Skills for Record Clerk

Desired skills for record clerk include:

Filing procedures and techniques in a legal environment
General office machines
Medical terminology
Updating data in Access
Experience with auditing records for compliance with regulations
HIPAA Privacy and Security Regulations as evidenced by appropriate handling of patient information
Health Information practices with the ability to identify a variety of documents for purging/filing
MS Office *
Maintaining patient records
Procedures for releasing records

Desired experience for record clerk includes:

Answer telephone and take messages
Managing and controlling computerized filing records system
Retrieving and organizing legal files
Scanning paper files for electronic storage
Ability to work both independently and as a part of a team in a fast-paced office environment
Demonstrate a professional approach to work, respect for confidentiality, willingness to learn and a great attitude

Record Clerk Examples

1

Record Clerk Job Description

Job Description Example
Our company is looking to fill the role of record clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for record clerk
  • Maintain a variety of work activity records related to part number and type of adjustments, discrepancies in adjustments, Test Counts pending and completed, Remedial Count, Loss Prone Counts, adjustment quantities and amounts, and compile and submit periodic reports
  • Review work orders, balance materials charged and materials used
  • Create/update features in GIS for Gas Compliance purposes
  • Prepare new records or revise existing records in GIS such as support structures, gas service cards, transformers and street lights
  • Prepare, process and close joint agreements and telephone permits
  • Prepare or revise and maintain other departmental records and reports, such as transformer tickets, easements, miscellaneous reports, annual transformer report, street light annual report, traffic signal report, blanket reports and FERC reports
  • Receive and process customer orders and inquiries concerning utility service
  • Direct the work of one or two employees to assist
  • Requires a fundamental understanding of computers with a Windows environment
  • Individual should have knowledge of office equipment applications with an emphasis on Personal Computers
Qualifications for record clerk
  • Ability to communicate effectively in both written and oral expression
  • Eenergetic, work well under pressure while managing and executing
  • On multiple tasks
  • Ability to work in a team environment and take initiative to improve
  • Organizational systems
  • Demonstrated ability to utilize Word, Excel, i-FamilyNet database
2

Record Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of record clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for record clerk
  • Frequently required to stand and walk throughout the building picking up documents, use of hands to finger, handle or feel
  • Process requests for information
  • Locate documents on microfilm, microfiche and digital images
  • Retrieve documents
  • Receive daily computer production of records resulting from requests
  • Prepare and mail or fax daily production from record requests
  • Prioritize, code, mark, or enter requests for records and for billing
  • Maintain accurate computer logs of record requests
  • Periodically, box and label manual records and requests for movement to storage
  • Update form files
Qualifications for record clerk
  • High school education or the equivalent including courses in basic mathematics
  • Completion of courses or training in office technology OR
  • One year of general clerical experience OR
  • Organize records based on type and retention schedules
  • Complete basic forms
  • Remove paper/binder clips
3

Record Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of record clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for record clerk
  • Preps, scans documents in EMR System
  • Follows all federal and state guidelines for release of information
  • Supports adherence to all relevant compliance policies and procedures as evidenced by in-service attendance and daily practice
  • Ensures all practices are carried out in accordance with HIPAA compliance practices, state and federal safety standards and legal regulations
  • Performs routine clerical duties including typing correspondence, records, and reports
  • Posts information to records
  • May be required to relieve Receptionist and other staff
  • Follows all guidelines, policies, and procedures set forth by the
  • Department of Labor/Job Corps and Res-Care, inc
  • Completes daily assigned maintenance work orders including repairs of both corrective and preventive task in the areas of minor electrical and plumbing
Qualifications for record clerk
  • High school education or the equivalent including courses in basic mathematics
  • Have the ability to use drawing templates and letter neatly
  • Be familiar with electric and gas terms and symbols as applicable with Company operations
  • Must have an established college level GPA of 2.8 or higher, based on at least 12 completed hours
  • High School diploma or GED and one year related experience and/or training
  • Experience working with youth and adults ages 16-24 in an educational or training setting is preferred
4

Record Clerk Job Description

Job Description Example
Our innovative and growing company is hiring for a record clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for record clerk
  • Conducts general preventive inspections of elevators, exterior doors, and roofs
  • Assists in grounds work including lawn care, irrigation, and snow removal
  • Assists and monitors the Art inventory and software database
  • Coordinates and assists in any office or furniture moves
  • Serves as support for the Facilities Department in both areas of maintenance and record storage duties
  • Picks up and moves records to assigned areas of primary and secondary storage and is involved in the handling of records to shelves or designated areas
  • Assists authorized department employees in obtaining records to and from the record storage areas
  • Works with the outside contract vendors in the recycle and records destruction program
  • Ensures the integrity of the files and storage boxes or containers they are held within
  • Maintains the warehouse or storage space within where the files are stored by keeping the facility clean and light maintenance duties as needed per the Facilities Department
Qualifications for record clerk
  • Minimum 2+ years of previous HIM department experience
  • Occasional shift work
  • Running and maintaining a fork truck and related equipment
  • Lifting and moving of supplies
  • Special preventive assigned task, HVAC, roofing, exterior items
  • Various other equipment operations
5

Record Clerk Job Description

Job Description Example
Our growing company is looking to fill the role of record clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for record clerk
  • Excellent customer service skills and ability to contribute to a positive work environment
  • Efficiency and productive with high workload demands
  • Accountability and quality of workload
  • Effective communication skills – oral, written, and listening skills
  • Experience providing high quality work products in high quantities
  • Ability to contribute to a positive workplace
  • This position is part of the records retention project
  • This position will help organize current records based on their type and retention schedules
  • The staff will be making copies, completing basic forms, removing paper/binder clips and documenting the files before packaging and shipping to the Records Center
  • Promote an effective relationship between the department, the business unit, and other corporate departments, ensuring effective operational processes
Qualifications for record clerk
  • Requires a lot of walking, carrying, bending, lifting, and must have ability to lift 50lb boxes
  • Knowledge of general maintenance
  • Knowledge and experience of software such as STAAD-III, WALLAP, Leap5,RM2000, SAP90
  • The candidate should have minimum 2 years of experience in Computer Operator
  • General office skills including use of keyboard, computer, fax, copy machines and general office equipment
  • Courses in health records or related subjects

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