Operations Clerk Job Description

Operations Clerk Job Description

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Operations clerk provides administrative support to include word processing, faxing & filing, backup to the Office Manager, and phone coverage.

Operations Clerk Duties & Responsibilities

To write an effective operations clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included operations clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Carry out word processing tasks and follow up on correspondence
Schedules appointments for all incoming shipments, working with the Purchasing Department and various trucking companies
Coordinate all the store reports and ensure they are correct and timely
Carry bags of up to 50lbs
Uses various US Foods operating systems to complete daily work processes and insure productivity and accurate shipments to customers
Prints and disperses picking labels for night selection process
Handles necessary paperwork for route-loading completion
Interacts with personnel on nightshift, including supervisors, nightshift crew, jockeys, drivers
Requires excellent verbal and written communication skills, and even-toned disposition
Utilizes Voxware system to update daily shorts and complete billing process and other required record-keeping

Operations Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Operations Clerk

List any licenses or certifications required by the position: CPR, MCRA, PMC, DMV

Education for Operations Clerk

Typically a job would require a certain level of education.

Employers hiring for the operations clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Associates, Education, Technical, Business, Accounting, Supervision, General Education, General Office, Communication, Finance

Skills for Operations Clerk

Desired skills for operations clerk include:

Microsoft Office products
Routing and dispatching
Word
Excel
Referring calls to superior
To other appropriate personnel
Office functions relaying messages
Word and excel
Basic customer service principles and practices and office operations
MS Office

Desired experience for operations clerk includes:

Ability to use office equipment (fax, copier, scanner)
Must possess ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
Employee may be required to work during heavy activity periods and emergency situations
Must possess and maintain valid driver’s license with no restrictions on hours of operations
Must have the ability to pass accepted clerical standard tests
Must pass Clerical Assessment Test

Operations Clerk Examples

1

Operations Clerk Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of operations clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations clerk
  • Checks computer records/in-stocks for product that can’t be located for selection
  • Records and tracks attendance, call-offs, vacation, and communicates with supervisors on any issues
  • Involved with transfers and night receiving during nightshift operation, including Greensburg transfers, Stockyards products, hot loads and special receiving needs
  • Handles various projects and special work assignments as directed by supervisors
  • Retrieve and process all merchandise to be returned to the vendor or transferred in accordance with company standards (properly pack merchandise
  • Prepares and distributes all shipping documents (shippers, labels, bills of lading, International invoices, ) for all items shipped
  • Operations Clerk supports the Warehouse and Transportation Supervisors and Managers
  • WMS Support
  • Sort and file records in accordance to department requirements
  • Learn to balance the Plant pack and production worksheets
Qualifications for operations clerk
  • Previous experience working in a warehouse type environment
  • Bachelor’s degree with emphasis in finance, accounting, or economics, or equivalent work experience
  • Comfortable in warehouse environment
  • Ability to analyze and disseminate numerical data
  • Input all transactions into Accounting System
  • Wage will depend on experience
2

Operations Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for an operations clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for operations clerk
  • Hours are as needed for every Saturday
  • Hours are as needed for the 4th Sunday of each Accounting Calendar
  • Daily review of the BSR to identify and schedule custom installations performed by the shop
  • Carry out verifications and analyses with a view to ensuring the accuracy of data and operations
  • Enter various types of data that may require analysis
  • Balance uncomplicated accounting items
  • Exchange routine information with your colleagues and stakeholders
  • Maintain agency kitchens and general facility tasks
  • Greets clients and other visitors at the front desk
  • Backdoor receiving (scanning in orders as they arrive at the store)
Qualifications for operations clerk
  • Billing, Credit, Rebill and Dispute resolution experience
  • Excellent English level for Oral and written communication
  • University studies in Administration, Accounting or related fields
  • 2-5 years work history in a manufacturing environment required
  • Worked in a team environment
  • Client and business environment, Customer service orientation is a must
3

Operations Clerk Job Description

Job Description Example
Our company is hiring for an operations clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for operations clerk
  • Planograms (maintaining planograms accuracy)
  • Perpetual inventory (doing hole count, cycle counts and maintaiining accurate PI)
  • Work in a fast-paced environment and manage multiple priorities and demands
  • Ability to analyze, prioritize, and solve problems
  • Ability to gather data, input data, and prepare reports
  • Analyze and resolve customer inquiries for missed or misplaced pick ups and property damages
  • Schedule and dispatch work to numerous employees throughout the day
  • Process and analyze productivity statistics for the district
  • Update and input route information into the computer system
  • Track all CDL files med card expirations and CDL expirations
Qualifications for operations clerk
  • Ability to plan and organize work activities
  • 2-year degree or additional equivalent college coursework preferred
  • High School Diploma or GED or equivalent work experience required
  • File Maintenance (putting up labels, making signs and changing prices)
  • 1 years of clerical, customer service and administrative experience
  • Minimum of 2 years experience in a dispatcher role
4

Operations Clerk Job Description

Job Description Example
Our growing company is hiring for an operations clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for operations clerk
  • Filing, faxing, copying, organizing
  • Perform various internal and external mail/messenger activities (sorting, tracking, metering, delivering, pickup, processing)
  • Inventory all supplies in stockroom, cleaning supplies
  • Record and manage the collection of statistics pertinent to Non Financial Updates
  • Reconcile, on a monthly basis, all account types on NBCN book’s vs
  • Send instructions to segregated fund companies to set up IAs with insurance license as eligible to trade insurance products
  • File all NFU reports and manual instructions on a daily basis
  • Provide client service to dealers assigned and all incoming calls
  • Reconciles MRO usage versus work orders and parts log
  • Enter transportation data in our system
Qualifications for operations clerk
  • Prior experience with data entry and 10-key by touch preferred
  • Ability to work between the hours of 7am-6pm Saturdays
  • Usual office equipment including calculator, telephone, fax, computer and copier
  • Company information systems applications
  • Organizational skills Excellent attention-to-detail
  • Ability to research documents
5

Operations Clerk Job Description

Job Description Example
Our innovative and growing company is hiring for an operations clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for operations clerk
  • Answer calls and route calls internally
  • Full-time through September, Monday-Friday, 8AM to 5PM
  • Retrieve trades from the mailroom
  • Prepare trades for completeness
  • Initiate contact with agents to resolve quality of business/ deficient trades
  • Log all inquiries on spreadsheetatching of responses to the appropriate trades
  • Responsible for sending resolved trades to be scanned and returning un-resolved trades (kickbacks) to agents via ICS
  • Log the status of calls made, being resolved or kicked back
  • Prepare daily, weekly and monthly activity report for management including Top 10 deficiencies
  • Initiates permit requests in Web Portal and D
Qualifications for operations clerk
  • Available to work an 8 hr
  • PC Skills a must
  • Bilingualism (spoken and written) - English and French - is preferred
  • High School Diploma, GED or any equivalent qualification
  • Ability to maintain computer records and entries
  • Experience with Microsoft Office (Access database)

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