HIM Clerk Job Description

HIM Clerk Job Description

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HIM clerk provides general administrative support (including, but not limited to, answering telephone, typing, compiling meeting materials, photocopying, faxing, filing, and maintaining/ordering supplies).

HIM Clerk Duties & Responsibilities

To write an effective HIM clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included HIM clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Filing of loose documentation into the paper medical record
Filing of paper charts
Retrieves/files incomplete records to facilitate physician completion, assisting physicians with questions and concerns
Works directly with coding staff to assure timely receipt of all records to be coded
Retrieval of paper charts
Assisting physicians with paper chart completion
Responsible for linking patients with physicians in Meditech in order to promote continuity of care
Supporting the physician suspension process by compiling reports, sending letters, making reminder calls, or maintaining suspension data in Meditech
Educates and provides support to physicians as it relates to record completion in HPF
Post HPF migration may assist with ongoing urgent release of information and walk-in requests

HIM Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for HIM Clerk

Typically a job would require a certain level of education.

Employers hiring for the HIM clerk job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Education, Associates, Health, Medical, Graduate, Health Information Management, General Education, Communication, Teaching, Computers

Skills for HIM Clerk

Desired skills for HIM clerk include:

Regulatory compliance
Medical terminology
Office procedures and operations
Answering telephones
Basic clerical duties and skills: typing
Essential elements for report formats
Faxing
Filing
Photocopying
Pulling records

Desired experience for HIM clerk includes:

Assists in reconciling retrieved medical records against patient discharge listings to ensure receipt of all records within twenty-four (24) hours of discharge/visit
Maintains or exceeds established productivity standards while achieving or exceeding established requirements for accuracy
Assists in maintaining all equipment and supplies required in the provision of services in optimum operational status
Places reconciled records in the designated courier bins for the HSC courier to retrieve and deliver to HSC Document Imaging
Scans and indexes loose reports/documents that are identified as critical to coding and prioritize them according to policy
May assist with the physician suspension process by printing, stuffing and sending out notice letters when Ydirected, making reminder calls, or recording suspension data in MEDITECH

HIM Clerk Examples

1

HIM Clerk Job Description

Job Description Example
Our growing company is hiring for a HIM clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HIM clerk
  • Scans and indexes documents into the electronic document management system
  • Appropriately batches documents
  • Produces Birth Certificates for each baby born at Centennial and transmits
  • Birth Certificate date to the State Bureau of Vital Statistics
  • Assist physicians with completion of records
  • Releases Protected Health Information for discharged patients requests from outside agencies, attorneys, subpoenas, court orders
  • Routes loose reports and/or late documentation to HSC Document Imaging area for scannin
  • Greets visitors and answers telephone calls
  • Provides assistance and responds to general inquiries
  • Processes and distributes incoming and outgoing correspondence
Qualifications for HIM clerk
  • 2 years training in the Health Information field or comparable experience in hospital work
  • Must be geared to repetitive work and maintain speed and accuracy
  • Minimum of Englis, basic math, meidcal terminology and familiarity with window-based computer software
  • Excellent written and verbal communication skills, good telephone skills, orgranization skill
  • Demonstrate ability to prioritize and problem solve simultaneous events,work well under pressure and pay close attention to detail
  • Must be a self-starte and ble to accomplish responsibilities and assignments in an accurate and timeley manner without direct supervision
2

HIM Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of HIM clerk. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for HIM clerk
  • Retrieves and files records or information from files
  • Places paper or electronic documents in EHR according to standards (uses computers, scanners, and software applications to perform document placement)
  • Abstract data from charts and enters in appropriate EHR fields
  • Reviews medical records and other source documents to collect clinical data according to guidelines
  • Maintains security and confidentiality of medical records and Protected Health Information (PHI)
  • Perform ad hoc reporting and system analysis as deemed necessary
  • Assist in ongoing process improvement activities
  • Sorting, scanning and indexing MHS approved documents while maintaining accuracy and consistently
  • Responsible for routing deficient documents to the proper clinics
  • Accurately complete scanning competency evaluation and will be monitored by QA standards
Qualifications for HIM clerk
  • 2 years experience in a Health Information department
  • Must posses relevant experience in clerical duties sufficient for individual development to the level of independent functioning with minimal direction
  • A trainee is acceptable provided the individual meets the established work standards within the first three months of employment in this position
  • Demonstrated understanding of concurrent chart flow and patient types
  • Background in release of medical information and qualitative/guantitative chart analysis
  • Familiarity with printers, scanners and facimile machines
3

HIM Clerk Job Description

Job Description Example
Our growing company is hiring for a HIM clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HIM clerk
  • Route computerized requests for paper medical record retrieval
  • Process medical record requests
  • Greet customers to the department and assist them as necessary
  • Answer department telephones and route calls if necessary
  • Provide coverage within the department as needed
  • Provide guidance to physicians/licensed practitioners and facility personnel in completion of medical records, ensuring compliance with all laws, rules and regulations of federal and state licensing agencies, and within the JCAHO standards for the quality of patient care
  • Audit patient information/medical records for accuracy and appropriateness
  • Perform medical records discharge procedures to include retrieval, maintenance, completion and evaluation of medical records
  • Prepare medical records for outside storage and serve as liaison for retrieving and sending medical records to and from storage facility as needed
  • Assists physicians and other medical support staff to facilitate complete, timely and accurate health information
Qualifications for HIM clerk
  • Familiar with operating personal computers
  • Screen, sort, log, distribute, and/or route all incoming and outgoing fax queue documents
  • Complete and respond to the crms routed to the Clerical CRM Pool
  • Completing itemizations or payment history
  • Order and issuing supplies as appropriate
  • File, sort, retrieve and deliver charts and transcription.Check charts to eliminate duplicate information
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HIM Clerk Job Description

Job Description Example
Our growing company is looking for a HIM clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HIM clerk
  • Checks voice file system (eScription) and charting system (Cerner) for surgical History and Physicals and other stat documents, and if not typed notifies transcription group
  • Completes delinquent H&P & Operative forms with appropriate information, communicates incompletes to providers via fax or phone call, and keeps a file which is given to Director for presentation at UR/Medical Records Committee
  • Monitors and updates the report distribution system (Cypress), and the EditScript/eScription dictation interface for incoming and outgoing files and errors
  • Distributes/mails GI/Endoscopic procedure referral documents
  • Assists Director in communicating delinquent documentation and addendum/amendment corrections to providers
  • Communicates with offsite transcription group as needed to facilitate work flow
  • Greets and interacts in a courteous and appropriate manner with patients, families and clinical staff requesting patient documentation
  • Promptly and efficiently answers multi-line phone
  • Ensures that the appropriate identification is presented by those requesting patient information, and that the proper forms are accurately completed
  • Ensures that subpoenas are accurate and appropriate prior to accepting
Qualifications for HIM clerk
  • Computer look-up
  • Assembly and analysis of charts
  • Requests for Information
  • Assign/correct patient numbers / names
  • Correct and locate transcription
  • Record completion, deficiency and pending suspension notification
5

HIM Clerk Job Description

Job Description Example
Our company is growing rapidly and is hiring for a HIM clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HIM clerk
  • Implement new filing processes as directed
  • Faxes or mails appropriate requested copies to physician offices in a timely manner
  • Correctly files and archives fax coversheets and associated documents
  • Monitors and distributes printed patient copies and reports
  • Exhibits FHZ principals and mission values in all interpersonal interactions
  • Adheres to dress code, appearance is neat and clean, & wears identification while on duty
  • Completes education requirements per NetLearning/guidelines
  • Completes work within designated time
  • Uses computerized punch time system correctly
  • Attends annual review and section or department meetings, as scheduled
Qualifications for HIM clerk
  • Reanalysis of charts
  • Tracking charts
  • Birth certificates
  • Hyland scanning
  • QA data collection
  • Consolidate records

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