Admitting Clerk Job Description

Admitting Clerk Job Description

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Admitting clerk provides clerical assistance to registration staff related to entering insurance information or other demographic information as designated by their department (using EPIC).

Admitting Clerk Duties & Responsibilities

To write an effective admitting clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included admitting clerk job description templates that you can modify and use.

Sample responsibilities for this position include:

Monitor registration
Perform cashiering tasks
Provides interpretation of hospital regulations to patients (i.e., visiting hours, patient services)
Assisting with scheduling and registration
Admitting of patients
Answering phones and making reminder calls
Adheres to departmental guidelines concerning sick time, vacation, personal days, and other paid/unpaid leaves
Ensures departmental compliance with applicable standards of The Joint Commission on Accreditation of Hospitals, , applicable federal, state and city regulations
Makes appropriate suggestions which would enhance or benefit the area or department
Demonstrates the ability to recognize, establish and attend to priorities

Admitting Clerk Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Admitting Clerk

List any licenses or certifications required by the position: BLS

Education for Admitting Clerk

Typically a job would require a certain level of education.

Employers hiring for the admitting clerk job most commonly would prefer for their future employee to have a relevant degree such as Associate and High School Degree in Education, General Education, English, Supervision, Associates, Business, Healthcare, Graduate, Surgery, Medical

Skills for Admitting Clerk

Desired skills for admitting clerk include:

Medical terminology
Hospital admission
CDE
DOH
JCAHO standards
Reimbursement procedures and DRG’s
Ability to apply the Registration policies and procedures
EPIC and Counterpoint
Insurance/billing procedures and Diagnostic Related Groups
Insurance billing

Desired experience for admitting clerk includes:

1+ year of experience in a Clerical and/or Secretarial role
Working knowledge of AHS, Nextgen, Chartmaxx, and SCI scheduling software
Recognizes problems and sees solutions as appropriate
Cooperates and communicates with all hospital staff, including physicians, patients, their families and visitors in a courteous, effective and professional manner
Answers the telephone and inquires in a pleasant and courteous manner
Accurately gathers all pertinent data from the computer system, the admission log and the bed board

Admitting Clerk Examples

1

Admitting Clerk Job Description

Job Description Example
Our company is searching for experienced candidates for the position of admitting clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admitting clerk
  • Accurately updates the computer system to correctly reflect all and personal and insurance information
  • Courteously explains any patients responsibilities, private room differentials, limited insurance coverage, Thoroughly answers all patients inquiries pertaining to admission
  • Obtains the required pre-admissions and admission information
  • Exhibit professional appearance at all times, according to departmental guidelines for career apparel
  • Greet and see to the needs of the patients and families
  • Prepare charts for admission of patients
  • Admit patients and processes their paperwork
  • Update patient demographics/information in system accurately
  • Copy of patient information (identification and insurance cards)
  • Inform Insurance Verification Personnel of changes to be made to patients' insurance
Qualifications for admitting clerk
  • Basic computer skills and familiarity of office procedures preferred
  • Collect patients' financial responsibility at check-in
  • Records all money collected on Over the Counter payment log accurately
  • Prepare and obtain charts for upcoming surgery of previous patients
  • Keeps clinical staff informed of changes to current schedule
  • Help with the process for completion of Medical Record
2

Admitting Clerk Job Description

Job Description Example
Our company is looking to fill the role of admitting clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admitting clerk
  • Making reminder calls
  • Verify the accuracy and completeness of patient clinical, demographic, and insurance information upon admission of the patient
  • Will inform the Scheduler, Business Office Manager, and Nurse Managers of cancellations and/or add-on cases
  • Will request the patient or legal guardian to read the prominently posted Patient’s Bill of Rights
  • Will be cross-trained in scheduling and other areas of the business office, as needed
  • Perform other clerical duties as directed by Administration
  • Accurately updates the computer system, to correctly reflect all and personal demographic information
  • Assists in taking reservation from the physicians offices, in organizing the daily admissions boards and assigning the beds
  • Computes and complies the hospitals daily census
  • Accurately updates the computer system, to correctly reflect all and personal dermographic information
Qualifications for admitting clerk
  • To perform this job successfully, an individual shall be able to perform each essential duty satisfactorily
  • Candidate will be required to undergo drug testing and a background investigation prior to being hired
  • Minimum one year receptionist experience in an ambulatory surgery facility, acute-care hospital or doctor’s office
  • High school diploma or equivalent, at least 2 years’ experience in a medical office, hospital, outpatient surgery center or related field
  • Being able to verify insurance benefits and estimate patient responsibility and advise the patient in advance of what they will owe upon check in
  • Must have 2-5 years experience in healthcare setting to be considered
3

Admitting Clerk Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of admitting clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admitting clerk
  • Receives and routes any front desk deliveries
  • Greets patients and provides necessary paperwork for completion
  • Notifies appropriate nursing staff that patient is present after patient has completed paperwork
  • Keeps track of patient’s family, patient’s driver
  • Ensures that pharmaceutical/equipment/supply representatives have logged in and have appropriate badges
  • Prints out all labels, forms, , for patient charts and assembles charts before appointment
  • Handles logging of clinical data into the facility PAS software, scans medical records into electronic records storage software
  • Handles the printing of operative reports and getting physician signatures
  • Works with the Clinical team to print and scan pathology reports into the electronic records software
  • Any additional tasks as assigned by the BOM
Qualifications for admitting clerk
  • Flexibile schedule
  • Ability to cross-train to cover other business office positions during vacations, time-off
  • 2 years experience as an admitting clerk
  • Strongly prefer at least one (1) year of office, computer, and data entry experience
  • Must be able to communicate & comprehend accurately & effectively in English through written & verbal correspondence
  • Must have high integrity and ability to maintain confidential information
4

Admitting Clerk Job Description

Job Description Example
Our growing company is looking to fill the role of admitting clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for admitting clerk
  • Scheduling appointments/handling cancellations
  • Handling phones and customer service
  • Refer patients to financial counselors to speak about their co-pays, deductibles
  • Duties include interviewing patients, preparing standard registration forms, and performing other admission or transfer related tasks
  • Typically reports to a supervisor and/or manager
  • Answers all incoming calls to the facility
  • Greet patients and visitors to the facility
  • Register patients for surgery by check in process
  • Schedules utilizing EPIC Information software
  • Contacts scheduled patients with arrival time and instructions
Qualifications for admitting clerk
  • Must maintain a pleasant & professional demeanor under pressure, with multiple duties, emotional situations, and constant interruptions in a fast-paced environment
  • Must be able to work with a moderate level of noise
  • Must be able to work a flexible schedule, if needed
  • Capable of working independently, using good judgment in completing work assignments, self-directed
  • Extremely organized and functionally efficient
  • Demonstrated ability to preserve patient dignity, privacy and to maintain confidentiality
5

Admitting Clerk Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of admitting clerk. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for admitting clerk
  • Statistical report printing and distribution
  • Admission/Intake
  • Performs other duties of Patient Clerks as assigned
  • Assisting with typing patient information and data entry
  • Assisting with cashiering / taking and processing co-pays
  • Greet and admit patients and visitors as they arrive at the center
  • Assemble medical records after surgery and input data into computer from medical records
  • Process and distribute daily mail
  • Work with full time receptionist to prioritize and complete all required duties according to deadlines
  • Develops and monitors processes and work flow to ensure that patient and organizational compliance and financial integrity is maintained
Qualifications for admitting clerk
  • Having firm knowledge of all health insurance Payer plans will be vital in this role
  • 2+ years in Medical Office setting
  • Ability to manage own tiem and schedule own tasks
  • If MHLB and/or own vehicle used on association business must possess valid California Driver's License and upon request provide proof of liability insurance
  • At least 1 year of medical office experience (specifically in a hospital setting)
  • Knowledge of EMR systems and verifying insurances

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