Account Payable Job Description

Account Payable Job Description

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Account payable provides deep SAP functional & technical expertise in the given process area, as well as proven knowledge of key integration points across SAP modules and technical components.

Account Payable Duties & Responsibilities

To write an effective account payable job description, begin by listing detailed duties, responsibilities and expectations. We have included account payable job description templates that you can modify and use.

Sample responsibilities for this position include:

In charge for payment activities and check the accuracy of invoicing process (3 way match), which done by Quatrro
Monitor and process credit card charge-backs and reversals
To accurately process all incoming invoices maintaining the Shared Service Center (ssc) operational excellence and customer service objectives within the given guidelines and policies
Assist in special projects assigned by management, working towards improved efficiencies in the payables process
Resolve Concur error, ensure complete information received and edit for auto-posting (interfaced to SAP)
First point of contact for all departments in regards to assigned Account Payables modules (Trade payable
Support VAT Report for Purchase Tax Invoice – Reconcile VAT account book vs
Provide leadership, oversight and strategic direction of Accounts Payable and Fixed Assets (AP & FA) processes within FSS
Oversight and direction on reporting and performance metrics to ensure Service Level Agreements (SLA’s)
Timely and accurate preparation of Monthly Account Statements and tax returns (VAT and withholding tax)

Account Payable Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Account Payable

List any licenses or certifications required by the position: JLPT, N2, N1, TOPIK, CPA

Education for Account Payable

Typically a job would require a certain level of education.

Employers hiring for the account payable job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Accounting, Finance, Business, Business/Administration, Education, Associates, Accountancy, Economics, Administration, Management

Skills for Account Payable

Desired skills for account payable include:

Account Payable process
SAP and Excel
Common applications based on Windows and Microsoft Office
Process
MS Office
Accounting concepts
Excel and Word
SAP
ERP system
English

Desired experience for account payable includes:

Check the payment accuracy (adhoc and regular), which have been done by SSC
Updated and accurate data maintained in the accounting systems
Check the accuracy of payment to employee, which are interfaced from Concur
Checking the accuracy of Petty Cash report in weekly basis
Prepare the General Journal Transaction (Accrual & Adjustment) in monthly basis
Assist in preparing Yearly Corporate Income Tax Return

Account Payable Examples

1

Account Payable Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of account payable. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for account payable
  • Ensure that the P2P authorisers, levels and accesses are always up-to-date for a smooth running of the P2P process
  • Drive action plans to correct process deviations
  • Person in Charges for any bank issues (account opening, closing and others)
  • Actively find the resolution if there's any tax issues happened in business transactions related
  • Actively promoting and implementing LS&CO Way and Winning Characteristic
  • In charge for GTC II record keeping, banking, tax, liaise with Hongkong head office
  • Assist Accounting Manager for correct entries
  • Maintain an effective communication with associates from other units and external persons to coordinate and execute functions related to Finance area
  • Participate in the development and/or modification of procedures and systems to improve the performance in the workingarea
  • Payments, Intercompany transaction, cash and tax issues
Qualifications for account payable
  • Overall knowledge of Accounting
  • Overall knowledge of Internal Controls
  • Employees Staff claims
  • Liaising with banks
  • Assist in monthly closing in AP module in SysPro AP and review monthly KPI reports
  • Prepare all AP related monthly journal entries
2

Account Payable Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of account payable. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for account payable
  • Requesting receipt adjustments and PO changes, when necessary, to complete reconciliation process
  • Interacting with Distribution Centers, Purchasing and Direct Receiving Groups, Buying Office and Vendor to resolve disputes found during the reconciliation process
  • Intercompany invoices and intercompany netting and settlement
  • Opportunity to cover for General Ledger, Account Receivable and Fixed Asset as they have a big team
  • Sets priorities for staff to ensure task completion
  • Processes invoices and reconciles accounts for multiple business units
  • Researches and trouble shoots invoice and vendor questions or issues
  • Acts as a resource for staff regarding policies and procedures
  • Work with other departments to ensure accurate and timely processing of payables
  • Responsible for coaching and counseling employees to perform work to the high standards expected within the department
Qualifications for account payable
  • Computer knowledge and experience required
  • Bachelor in Accounting or Finance or related degree
  • Minimum 5 - 6 years working experience in the same field
  • Experience in retail industry would be an added advantage
  • Organized with attention to detail, ability to multi task, likes challenges and to coach & guide peers in the region
  • Strong Excel and computer-related skills
3

Account Payable Job Description

Job Description Example
Our company is growing rapidly and is looking for an account payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for account payable
  • To ensure all incoming invoices are processed with in the TAT and accurately maintaining the Shared Service Center (SSC) operational excellence and customer service objectives within the given guidelines and policies
  • To successfully perform other assigned Accounts Payable tasks under the direction of the managers
  • To aid in delivering quality service to the SSC customers and performing in a manner that maintains a "customer service" focus and culture
  • To successfully perform other assigned Accounts Payable tasks under the direction of the Team Leader
  • Partner with various teams (product control, business managers, operations, ) to manage the implementation of new/ revised regulatory returns
  • Retrieve vendor invoices received electronically, via mail, email and fax daily
  • Log receipt of invoices received on a daily basis
  • Verify vendor invoices for goods and services
  • Match invoices for payments against open purchase orders
  • Upload and link vendor invoices to appropriate orders for proper filing
Qualifications for account payable
  • Microsoft Excel – must be able to sort, filter, data entry, use basic formulas, create pivot tables and v look ups
  • Experience with Internal Control over Financial Reporting processes and internal control procedures
  • Minimum 3 years of working experience in general accounting
  • At least three (3) years specialized Accounts Payable experience in a computerized environment supplemented by additional years of computer work experience
  • Prior experience must have included all relevant Accounts Payable functions in an automated computerized environment, including maintenance, scanning, preparation, data entry, filing, and reconciling accounts
  • Intermediate knowledge of accounting
4

Account Payable Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of account payable. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for account payable
  • Adjust/pay appropriate sales tax on purchase orders
  • Assist operations team in processing expedited vendor payments
  • Assist in resolving/processing reconciled invoices
  • Oversee the deliveries of a small remote team
  • Work to AP targets, monitor performance through AP KPIs review, identify trends and initiates change to improve performance where needed
  • Deal with escalations
  • Ensure that AP policies are adhered to 100% and that they comply with internal control guidelines and external requirements
  • Have the drive to take initiative to improve processes
  • Have great attention to detail and accuracy
  • Have problem identification and solving skills
Qualifications for account payable
  • Data entry speed 12,000 kph minimum with 98% accuracy with a demonstrated ability to complete work in a neat, timely and accurate manner
  • Extensive computer skills (Intermediate MS Word and Excel skills)
  • Bachelor’s Degree in a related field (8 additional years of experience beyond the required years may be substituted in lieu of degree)
  • Five years of accounting and / or finance related experience, inclusive of 1-2 years of experience in a supervisory capacity
  • Strong experience in vendor account reconciliations
  • Skill in data entry 10-key by touch
5

Account Payable Job Description

Job Description Example
Our innovative and growing company is looking for an account payable. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for account payable
  • Booking of invoices in SAP
  • Matching the vendor data with invoices in SAP master data
  • Create/update the vendor file to ensure that all vendor set-up information (address, category code, ) is accurate
  • Ensures prompt payment of invoices
  • Processes and verifies invoice coding of expenses, preparation of vouchers, and issuance of checks for payment
  • Reviews documents for accuracy and compliance with organization policy and regulatory guidelines including proper authorization, documentation, general ledger coding, correct amounts, proper remittance and sales tax
  • Tenant Relations and customer service support
  • Perform the monthly supplier's reconciliation, analyze of the fluctuation & variance, and following up with the supplier of the long outstanding invoice/CN
  • Monitoring the GRIR account monthly movement, supplier prepayment account and clear the balances by month end
  • Response to the supplier queries of invoice and payment issues, work closely with sourcing team & warehouse team to solve the disputed invoice before the due date
Qualifications for account payable
  • Highly organized and multi-task oriented person who can work independently
  • Strong people skills with the ability to communicate with business contacts and co-workers in a courteous and professional manner even in a fast-paced, high-volume environment
  • Mature, detail & meticulous, self motivated, independent, and able to work individually in a team
  • A strong will to deliver excellent quality/ service and continuously improve technical/ functional skills and efficiency
  • Distinctive customer orientation and interact courteously with customers
  • Flexible to work in Shift

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