Account Payable Specialist Job Description

Account Payable Specialist Job Description

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Account payable specialist provides leadership and oversight of all aspects of the Accounts Payable process to ensure the accuracy and integrity of the Accounts Payable ledger and the timeliness of payments.

Account Payable Specialist Duties & Responsibilities

To write an effective account payable specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included account payable specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Supports the delivery of accurate sub-processes within Accounts Payable
Process month end accruals related to accounts payable
Handling client requests assigned and fulfill in timely manner with accuracy and high quality
Delivering results of assignments in timely manner in a clear, correct and comprehensive way
Fulfilling KPIs
Maintaining high quality of service
Ensuring all time tracking and administration tasks are completed accurately by the required time
Process weekly A/P for multiple properties
The role involves reviewing the T&E claims and branch expenses to ensure it is line with Company policy, and has the necessary approval
Validating external and internal supplier and customer invoices, preparing commercial and non-commercial billing

Account Payable Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Account Payable Specialist

Typically a job would require a certain level of education.

Employers hiring for the account payable specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Associates, Economics, Administration, Education, Accountancy, Business/Administration, Business/Management

Skills for Account Payable Specialist

Desired skills for account payable specialist include:

Excel and Word
Outlook
Different reports and discounts of the various
ERP system
End-of-month processes for accounts payable and general ledger
People Soft
Accounts Payable Systems
Accounts payable
Bank Details and information requirements for local / international payments
Excel

Desired experience for account payable specialist includes:

Hand over cost / invoice anomalies to Cost Control
Manage new supplier set up
Resolve administrative invoice related queries with business centres, suppliers, GSC as required
Make orders for capex/other items as required
Complete other administrative tasks as required
Ability to maintain a high productivity/activity level

Account Payable Specialist Examples

1

Account Payable Specialist Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of account payable specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for account payable specialist
  • Monitoring and resolving escalated issues with suppliers and the business where the process has not been followed correctly, dealing with the escalations in PRT and the outsource partners, in accordance with Corporate Policy
  • Determine the root cause for duplicate payments made and taking preventive action for the future
  • Control the production of statement reconciliations done by the outsourcer to clear vendor accounts to ensure outstanding aged ledger is within 90 days
  • Communication on a daily basis with the outsource partner to ensure an open communication channel to provide guidance and guarantee a strong healthy working relationship
  • Daily graphs and ad hoc reports to be completed as required for SLA measurements, SOX compliance and GL accounting reconciliations
  • Identify process improvements, designing solutions, assisting in drive implementation, whilst coordinating with other stakeholders
  • Ensure SOX and Corporate Policy is adhered to at all times
  • Provides services at expected levels with a clear customer oriented approach
  • Interacts proactively with all functional areas of the NGSC to ensure appropriate accounting, financial reporting and compliance
  • Manage day-to-day activities and co-ordination with the team and stakeholders
Qualifications for account payable specialist
  • 1 year plus related experience in Accounting and Finance
  • Job is mostly sedentary in nature with repetitive computer work required
  • Receive and process supplier invoices
  • Ability to communicate effectively and professionally in local languages and English (written and spoken)
  • Bacelor's Degree highly preferred - High School Diploma required
  • 10-Key speed of 10,000 KPS or greater with 100% accuracy
2

Account Payable Specialist Job Description

Job Description Example
Our growing company is looking for an account payable specialist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for account payable specialist
  • Timely resolution of Invoices which have a price and quantity deviations and follow-ups including debit balances and supplier reconciliations
  • Professionally and timely responds to internal and external inquiries
  • Supports Customer Service stream by bringing open tickets to a resolution when on spot resolution was not possible
  • Supports the trainings and knowledge base of the R2P team by sharing best practices within the team and supporting wider Novartis internal stakeholder community (BPAs, PO owners, Cost Center owners and entity management) in timely resolving escalated disputes
  • Performs account reconciliation and Month End processes
  • Supports Continuous Improvement and Harmonization of transitioned activities with aim on best practices and efficiency increase
  • Handle PO, GRN & invoices to ensure 3 ways matching and process keyed in invoices in SAP for all warehouse locations
  • Reconcile goods receipt interfaced with SAP, monitor GR/IR account balances by monthly basis
  • Prepare weekly forecast for pay out and prepare payment request and get approval
  • AP trade monitoring report at the reporting date
Qualifications for account payable specialist
  • Minimum 3 year's experience in AP
  • Working knowledge of Oracle Procurement System
  • Serve as backup to Procurement Assistant
  • Maintain PO and Contract Files
  • Interact with Vendors, Supplier and Buyers to resolve any issues
  • Offer contingent upon results of a background check and drug screening
3

Account Payable Specialist Job Description

Job Description Example
Our company is looking to fill the role of account payable specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for account payable specialist
  • Work with warehouse, related departments and suppliers
  • Support to perform any task related to finance upon request
  • Efficiently process payable transactions achieving specified performance results
  • Initial set-up and maintenance of all vendor accounts
  • Review and reconcile all vendor statements and invoices and code to the appropriate accounts and departments
  • Process vendor and employee expense payments including payments via check, wire transfer, and ACH
  • Responsible for reconciling and timely payment for the company credit cards
  • Regular and timely communication with internal and external customers regarding payment inquires and resolving related issues/matters
  • Calculate use tax where required
  • Monitor vendor contracts and leases to ensure proper handling of payment
Qualifications for account payable specialist
  • Experience with Coupa, SAP and ImageNow significant plus, but not required
  • Must be reliable (attendance and job duties)
  • Hebrew – Native Speaker
  • Ability to communicate effectively and professionally in Spanish and English (written and spoken)
  • An excellent team player, participating willingly and acting in support of the GAO business unit and the overall business objectives
  • High School /Bachelor degree (college courses in accounting preferred)
4

Account Payable Specialist Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of account payable specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for account payable specialist
  • Assistance with development, maintenance and documentation of policies and procedures related to Procure to Pays process
  • Ensure all postings are in accordance with PRC accounting policy and Group guidelines
  • Perform invoice verification, check and approve employee claims and PV applications
  • Deal with employee cash advance, collection and deduction
  • Collect vendor fapiaos from business teams and send to accounting partners
  • Liaise with vendors if incorrect fapiaos are issued
  • Responsible to maintain file for all fapiaos collected and pending collection
  • Verify China employees claims for fapiaos and send to accounting partners
  • Monthly input VAT verification - verification of data in Workday Financial
  • Coordinate chopping of documents with Legal team
Qualifications for account payable specialist
  • Proven previous experience in accounting Ukranian and English and other EU language
  • R2P / P2P processes and system solutions
  • Polish and English and other EU language
  • Spanish and English must and other EU language preferable
  • Exposure in the Asset Management and Property Fund businesses will be a plus
  • Ability to assess when an issue must be escalated to Management
5

Account Payable Specialist Job Description

Job Description Example
Our company is growing rapidly and is hiring for an account payable specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for account payable specialist
  • New hire training for expense report process
  • Daily communication (e-mail, phone) with customers
  • Close cooperation with other departments (for example General Ledger, Master Data) regular reporting
  • Contribution to implementation of new and updated processes
  • Perform AP transaction like Verification of Invoices, Invoice Posting, processing in ERP systems or any related platform as per customer's process
  • Monitor work-flow in queue and ensure all the approvals are per the requirements
  • Achieve agreed upon customer service levels and performance metrics associated with Invoice Processing
  • Ensure proper Accounting and Controls are performed for processing activity by following all established policies and procedures
  • Handle critical queries and provide accurate information to country and managers
  • Preparation and forwarding all reports relating to the particular ARE before the deadlines
Qualifications for account payable specialist
  • Rigorous, organised
  • Good communication skill (written and oral) in English and in French is a minimum requirement
  • Experience in Financial ERP, SAP and FileNET is a plus
  • A minimum 4+ years experience in account payable
  • Proven basic understanding of general accounting procedures
  • Detail oriented with the ability to maintain a high degree of accuracy

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