Accounts Payable Coordinator Job Description

Accounts Payable Coordinator Job Description

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Accounts payable coordinator provides analytics using a combination of reporting tools as well as a high level of Excel analysis.

Accounts Payable Coordinator Duties & Responsibilities

To write an effective accounts payable coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Parking/clearing accounting entries in SAP on need basis
Prepare, print and obtain signatures on all accounts payable checks, and distribute/mail signed checks as required
Filing of Accounts Payable documents
Account Reconciliation to match supplier's statement to Accounts Payable System
Check all invoices prior to being sent to Oracle
Analyze company accounts payable processes
Manage all day-to-day Accounts Payable processing, issues & reconciliations relating to specified brands
Support the Accounts Payable Team to ensure specified tasks are completed within the team
Oversee day-to-day Accounts Payable activities
Supervise the Accounts Payable team

Accounts Payable Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Payable Coordinator

List any licenses or certifications required by the position: WCB, W9

Education for Accounts Payable Coordinator

Typically a job would require a certain level of education.

Employers hiring for the accounts payable coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Associates, Business, Education, General Education, Business/Administration, Management, Graduate, Technical

Skills for Accounts Payable Coordinator

Desired skills for accounts payable coordinator include:

Excel
SAP
Performance of basic- to intermediate-level commands in Microsoft Excel
Outlook
Accounts payable
Oracle
Accounting principles
Concur
Microsoft Excel
Microsoft Office software

Desired experience for accounts payable coordinator includes:

Process invoices, check requests, T&E reports, vendor set-ups, wires and other disbursements when needed
Provide Customer Service phones/email
Managing utility billing and payments for multiple properties and accounts
Working with vendors and managers to clear any discrepancies or questions
Maintaining vendor files with proper documentation and records, including 1099 information for tax purposes
Performing administrative duties as needed, including filing of paid invoices

Accounts Payable Coordinator Examples

1

Accounts Payable Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of accounts payable coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable coordinator
  • Training and continuous education of staff in using the Concur Premier Professional expense reporting platform
  • Reconcile all Accounts Payable sub ledgers to ensure accuracy of accounting system
  • Prepare accounts payable reports, as needed
  • Manage all Concur expense report processing, including review of expense reports, analyzing receipts to verify accuracy and entering these into the accounting system
  • Assisting in Accounts Payable monthly close
  • Maintaining journals, ledgers, and schedules for all companies as related to Accounts Payable
  • Oversee the daily operations of the Accounts Payable outsourced team internationally for assigned business segment
  • Reviewing company-wide T&E expenses via Concur for adherence to company policies
  • Employee maintenance and new employee setups in Concur
  • Creation of purchase requisitions via SAP
Qualifications for accounts payable coordinator
  • Microsoft Dynamics proficiency
  • Matching invoices to Purchase Orders/Receivers
  • Processing Petty Cash/Advances and Check Requests from Programs
  • Receiving, reviewing, obtaining approval and processing vendor invoices for payment
  • Investigating invoices/check requests/Petty Cash awaiting Program approval
  • Reviewing and reconciling vendor statements and working with vendors to ensure that all invoices and credits are received and processed in the system
2

Accounts Payable Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of accounts payable coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable coordinator
  • Manage database entries
  • Contact vendors for follow-up
  • Request clarifications
  • Provide vital information
  • Assist with preparation for audits
  • Assist in the development of the annual budget of the company
  • Initiate and review check registers and obtain management's approval
  • Ensure Special Handle payments are included in the daily check registers
  • Ensure invoices on hold are cleared prior to pay run
  • Prepare and initiate wire/ACH transfers within banking system
Qualifications for accounts payable coordinator
  • Experience of dealing with multicurrency/multi country vendors
  • Fluent English plus advanced/fluent French language skills
  • Prepare and manage the Daily Cash log
  • Reconcile daily cash disbursements
  • Receive/sort all incoming mail
  • Match, batch, and code all invoices, purchase orders, and check requests on a daily basis
3

Accounts Payable Coordinator Job Description

Job Description Example
Our company is hiring for an accounts payable coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable coordinator
  • Provide technical support on how to use the company's AP system to internal users
  • Review vendor invoices for proper tax treatment
  • File invoices in a timely manner and ensure confidentiality and security of financial and employee documents
  • Provide reporting and administrative support on an ad-hoc basis
  • Maintain complete invoice files by vendor
  • Verify invoices based on traditional three way matching principles
  • Audit vendor invoices ensuring proper authorization and GL account coding norms are respected
  • Complete daily review and action to PO related invoices
  • Resolve any on-system hold due to quantity and/or price
  • Assist in compiling and review of the daily metrics reports and other ad hoc reporting needs
Qualifications for accounts payable coordinator
  • Assist in the review of outstanding O/S checks
  • Oversee New York office expenses
  • Provide monthly consulting payments for retired partners
  • Oversee escrow interest
  • Update and reconcile Petty Cash Clearing Account and Expense Advance Account
  • Reconcile long-term Care insurance between Payroll and Benefits
4

Accounts Payable Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of accounts payable coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable coordinator
  • Supervise process of batch preparation for payment entry, enter data into financial information tracking system, and generate backup reports after data entry
  • Manage the weekly check run and approve/prepare manual checks as and when required
  • Prepare wires and assist in bank reconciliations
  • Oversee subtenant invoicing and management of aged subtenant receivables
  • Correspond with various vendor approvers in other offices
  • Oversee dedicated staff to review and approve employee T&s
  • Assist with monthly and annual closings
  • Provide assistance with the General Ledger
  • Act within policies outlined by the US GAAP
  • Daily review and action to PO related invoices
Qualifications for accounts payable coordinator
  • Bachelor's Degree in Accounting or Business or related experience
  • At least 6 months AP invoice workflow experience required
  • Previous experience with T&E, Employee expenses, recurring expenses
  • Able to work efficiently in multiple software packages
  • Resolve any invoices on system hold due to quantity and/or price
  • Assisting in compiling and review of the daily metrics reports and other ad hoc reporting needs
5

Accounts Payable Coordinator Job Description

Job Description Example
Our growing company is hiring for an accounts payable coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts payable coordinator
  • Identifying issues that could become problems and work to resolve
  • Developing and maintaining spreadsheets and reports pertaining to area objectives
  • Manage all day-to-day AP processing, issues and reconciliations relating to specified Brands
  • Support the AP Team to ensure specified tasks are completed within the team
  • Manage Amex applications, new cards and relating queries
  • Review aged ledger balances on a weekly basis and instigate actions to clear aged balances
  • Provide Management Reporting for FSS and relevant Brands
  • Undertake Brand meetings ensuring actions are agreed
  • Interact with vendors and employees in a professional manner
  • Review all invoices for appropriate documentation and approval prior to processing
Qualifications for accounts payable coordinator
  • CashPro experience
  • Working knowledge of Microsoft Dynamics and/or Great Plains
  • Travel & Expense experience
  • Working knowledge of Sage MAS500
  • Use proper notation, reference indicators and accurate account information within the accounting system
  • Actively research and request missing documents timely

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