Installation Coordinator Job Description

Installation Coordinator Job Description

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Installation coordinator provides administrative support for all salaried and hourly record keeping via Ultipro, Kronos, Oracle, MS Office, etc.

Installation Coordinator Duties & Responsibilities

To write an effective installation coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included installation coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Onsite management of an installation coordination team consisting of 5-14 Installation Coordinators responsible for all aspects of branch communication, resource scheduling and cutover support
Assist with the development, and review of deployment processes
Manage scheduling of team resources
Build and distribute user friendly field communications via a stringent process
Review of project database to ensure quality
Assure 100% client satisfaction
Generate regular reports on status of project tasks, managing milestones and completed implementations
Review work in a team setting, sharing information and assisting others
Host all required project meetings
Ensure team has successful cutovers through effective planning, testing and validation

Installation Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Installation Coordinator

List any licenses or certifications required by the position: ID, HUET, BOSIET, CCNA, ULC

Education for Installation Coordinator

Typically a job would require a certain level of education.

Employers hiring for the installation coordinator job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, Associates, Business/Administration, Mathematics, Accounting, Military, Technical, Engineering, Management, History

Skills for Installation Coordinator

Desired skills for installation coordinator include:

Admin
Existing Installation Coordination processes
TIP
Oracle
MasterMind
ServicePower
Excel
MS Office
Hydroelectric turbines and generators
Applicable regulations and systems and procedures

Desired experience for installation coordinator includes:

Assist with First Day of Business Support
Identify and remediate gaps in project readiness plans
Schedule service appointments
Schedule and provision telecommunications services for the store via web portal application
Prepare updates for and attend periodic project conference calls
Communicate with National Account Coordinators regarding site Readiness, scheduling

Installation Coordinator Examples

1

Installation Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of installation coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for installation coordinator
  • Compare materials purchased are to materials installed
  • You will take phone calls from customer sites for repair and maintenance work
  • Perform in-depth analysis and accurate loading of contracts, pricing, and benefits
  • Collaborate with the PM and the installation technicians to ensure that the installation schedules and logistics are on track
  • Coordinate with the installation sites to ensure that pre-installation checklist items have been accomplished and that sites are ready for installation
  • Collect, update, and maintain site survey and installation artifacts in the Navy’s SPIDER database per the required schedule of deliveries
  • Assist with overall project, installation, and site survey logistics
  • Unloads delivery trucks upon arrival at the branch warehouse
  • Checks in job deliveries and stock deliveries (via computer/Bill of ladings)
  • Makes occasional service calls for repairs and installations
Qualifications for installation coordinator
  • Flexible schedule as late nights and weekends will be required to complete project tasks
  • Background in the Service or Utility industry
  • Vocational qualifications in a business discipline
  • Experience relating to sub-project management
  • Good command of German and English, both written and spoken
  • Confidence and professionalism together with well-developed communication skills and cultural awareness
2

Installation Coordinator Job Description

Job Description Example
Our company is looking for an installation coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for installation coordinator
  • Maintain account web applications with latest information
  • Assist the account project management team contacting field for install status to meet required customer milestones and install completion
  • Distribute scope of work documents, forms, and reports as requested in timely manner
  • Provide tracking information to support project, including order shipments and deliveries
  • Participate in project meetings and/or conference calls when needed
  • Reviews/collects/saves required project survey documents, installation sign-off checklists, and/or pictures
  • Performs other duties as assignedSearch Jobs US
  • Coordinate travel (tickets) plans for installation personnel
  • Work closely with subcontractors
  • Responsible for maintaining the weekly schedule with help from the Construction Manager, Installation Project managers and Installation supervisors
Qualifications for installation coordinator
  • Team spirit and excellent organizational skills
  • Assertiveness, conscientiousness, and ability to work independently
  • Minimum 4 years of relevant work related experience
  • Knowledge in Mechanical, Electrical or Industrial Engineering
  • Comprehensive experience with assembly and test of complex systems
  • Experience in communicating with and integrating with other technical areas and scientific disciplines is required
3

Installation Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of installation coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for installation coordinator
  • Directly interface with customer to coordinate lab readiness and schedule installation
  • This position requires the management of conflicting priorities, excellent customer communication and interfacing skills, and the ability to resolve issues quickly, based on limited information
  • Establish lasting relationships and collaboration with dedicated sales professionals, field project managers, installers, and third party suppliers and internal colleagues such as designers, bid manager, sales coordinators, and estimator
  • Secure a quality hand over from sales, design, and sales support and verify that order documentation is complete and contact sales person or customer to obtain clarification, on the installation date
  • Prepare overview of the project
  • Take part of planning the entire teams’ installation schedule
  • Issue purchase orders to third party suppliers, installers, surfacing
  • Coordinate deliveries of company and/or third party products
  • Plan and conduct prestart meeting with sales person and customer
  • Adjust documentation, if necessary, to execute a successful installation
Qualifications for installation coordinator
  • Previous training and experience with desktop, telephony and/or network technologies
  • Ability to organize and articulate deliverables and project plans to varying levels of management
  • Technical and engineering management experience is a plus
  • Experience in interfacing with project scheduling personnel to develop resource loaded schedules
  • Considerable experience with installation and commissioning of accelerator and beamline systems
  • Experience in the planning, tracking, and improving of work flow is a plus
4

Installation Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of installation coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for installation coordinator
  • Ensure timely, accurate and complete data in the project folders to be passed on to stakeholders
  • Work as a team on trouble shooting unforeseen onsite conditions and minimizing additional costs
  • Generate submittal packages and close out documents and obtain project completion certificates from customers/installers
  • Work with outside repair technicians, guards, to ensure that signals are received and processed properly and that circuits and signaling devices are restored to normal operation
  • Update restricted data such as phone numbers, access cards, PIV
  • Communicates the details of the account installation to each internal department, as it pertains to their workflow
  • Oversee large orders ($15K+) from a total order perspective to ensure customers’ delivery and service expectations are met on projects
  • Work with external service providers to obtain and analyze quotes to determine cost for warehousing, installation or other special services via email and phone
  • Respond to multiple [pre or post order] requests over the phone or through email with internal and external customers and suppliers
  • Manage and close [Cherwell, customer, supplier] requests in accordance with established goals
Qualifications for installation coordinator
  • Strong skills in project risk management including risk monitoring and control
  • Some knowledge of the technical systems associated with synchrotron light sources or other accelerator facilities is a plus
  • Experience in the use of-CAD software such as Pro-Engineer
  • Outstanding communication skills, critical-thinking skills, organizational skills and problem-solving skills
  • Excellent project management skills, good multitasking capacity and ability to prioritize projects and workload
  • Understanding of construction is a plus
5

Installation Coordinator Job Description

Job Description Example
Our company is looking for an installation coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for installation coordinator
  • Hold suppliers accountable to established contracts and escalate to Senior Installation & Fulfillment Specialist when needed
  • Manage the service providers and customer expectations during the installation to identify and resolve problems
  • Identify and execute on opportunities to maximize installation efficiencies and minimize costs associated with large sales orders
  • Directs service technicians on proper customer billing action
  • Reviews and analyzes the service estimate process to maximize billable service revenue
  • Evaluates volume of service technicians’ work to determine distribution of work
  • Administer the intake assessment and registration process for all applicants
  • Require proactive jeopardy management of any blockers/issues to prevent the order moving to a completed status
  • Manage orders in BT workflow systems and ensure correct inventory is maintained
  • Coordinate program meeting and event space, Audio/Visual requirements and other logistics as required
Qualifications for installation coordinator
  • Autonomous, self-propelled, focused, and with a strong sense of urgency
  • A team player with excellent interpersonal skills, a good listener and good communicator (verbal and written)
  • Accommodating, assertive and ability to have fun in a sometimes high pace environment
  • Proven telephone and customer service experience
  • Demonstrated typing and accounting skills
  • Must have ability to learn with an expectation to learn additional software programs

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