Payroll / Accounts Payable Job Description

Payroll / Accounts Payable Job Description

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Payroll / accounts payable provides support and training to users on accounts payable systems and applications, and company procedures and policies.

Payroll / Accounts Payable Duties & Responsibilities

To write an effective payroll / accounts payable job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll / accounts payable job description templates that you can modify and use.

Sample responsibilities for this position include:

Supports the accounting close and oversees reconciliation of payroll- and accounts payable-related accounts
Assisting the Accounting Manager and Payroll Coordinator with day to day, monthly, and year-end operations of the Accounting Department
Minimum of 3 - 4 years in an Accounts payable role
Handling accounts payable for 100 vendors per month
Oversee the timely and accurate processing of accounts payable and expense reporting functions for the Americas including North America, Canada and Brazil
Initiate, identify and participate in coordinating and implementing payroll, accounts payable, staffing system implementations or enhancements as necessary
Maintains all accounts payable files
Reviews accounts payable technician's backup and data entry for accuracy and compliance with contract requirements
Works with accounts payable technician to resolve invoice discrepancies
Assists in the training of accounts payable and payroll technicians as needed

Payroll / Accounts Payable Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Payroll / Accounts Payable

List any licenses or certifications required by the position: PMP

Education for Payroll / Accounts Payable

Typically a job would require a certain level of education.

Employers hiring for the payroll / accounts payable job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Accounting, Associates, Education, Finance, Business, Business/Administration, Computer, Technical, General Education, Management

Skills for Payroll / Accounts Payable

Desired skills for payroll / accounts payable include:

Payroll systems
Microsoft Office
Accounting
Microsoft Outlook
Accounts payable
Accounts payable procedures
Microsoft Excel
Microsoft Word
SAP and Kronos
Ultimate Software applications Oracle applications

Desired experience for payroll / accounts payable includes:

Ability to work independently within a team
Paying mortgages and other corporate expenses
Assisting with payroll for 200 to 300 employees
Associate's degree (A.A) or equivalent from two-year college or technical school or years related experience and/or training
Payroll-Related
Create an exception report daily and distribute to the department heads for correction of missed punches and verification of hours

Payroll / Accounts Payable Examples

1

Payroll / Accounts Payable Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of payroll / accounts payable. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll / accounts payable
  • Evaluate performance for accounts payable and payroll direct reports, set annual goals, recommend merit raises, promotions and disciplinary actions
  • Review, approve and prepare account reconciliations for accounts payable and payroll balance sheet accounts
  • Ensure process documentation is maintained for all accounts payable and payroll processes
  • Entering documents in the accounts payable system
  • Preparing accounts payable check runs for weekly vendor payments
  • Assisting with the reviewing and adjusting of Kronos and Lawson payroll systems weekly
  • Process and post detailed accounts payable, cash disbursements and monthly accruals on a department and grant fund allocation basis
  • Maintaining accounts payable records
  • Assist in audits and perform other accounting duties as requested
  • At pay period end, run punch detail report
Qualifications for payroll / accounts payable
  • Ensure timely transmission of payroll
  • Understand and perform all phases of the payroll process
  • Perform audit of payroll registers
  • Process off-cycle and manual payroll checks, as needed
  • Research exceptions and employee payroll issues
  • Ensures that all internal policies and procedures are being adhered to in regards to payroll processes wage increases, commission/bonus calculations and other types of compensation issues
2

Payroll / Accounts Payable Job Description

Job Description Example
Our growing company is hiring for a payroll / accounts payable. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll / accounts payable
  • Oversees the timely and accurate processing of payroll for the Americas including North America, Canada and Brazil
  • Develop standards and expectations, manage performance and provide training and coaching to staff
  • Interact effectively with other departments within the organization, specifically Finance, Human Resources, Procurement
  • Oversee and ensure compliance to Sarbanes Oxley requirements
  • Key liaison with outside payroll processing bureau (ADP)
  • Prepares reports by compiling data for regulatory reports such as the public definitive proxy statement
  • Oversee integration of payroll and new employees added from acquisitions, as necessary
  • Coordinate with peers outside the United States to help coordinate best practices and global process consistency
  • Completes operational requirements by scheduling and assigning employees, directing and following up on work results, counseling and disciplining employees and appraising job results
  • Responsible for Good Receipt Invoice Receipt (GRIR) reporting and auditing of items
Qualifications for payroll / accounts payable
  • Prior ADP HRIS/Payroll and KRONOS experience required
  • Proficiency in MS Office Suite (Excel, Word, Power Point, Access, Outlook)
  • Ability to analyze and manipulate benefits data to create reports and presentations
  • Demonstrated capability to interface and maintain effective relationships with all departments and employees in a team-oriented environment
  • Three years’ experience managing employees
  • Skilled at customer service
3

Payroll / Accounts Payable Job Description

Job Description Example
Our company is growing rapidly and is looking for a payroll / accounts payable. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll / accounts payable
  • Supervising day-to-day operations of the Payroll and Accounts Payable departments
  • Manage 401K audit and other 401K accounting related matters
  • Analyze, audit and resolve complex AP issues to ensure accurate and on time payments to vendors
  • Review, approve, process and pay all invoices in a timely manner
  • Audit vendor statements
  • Set up vendors, requesting W9�s as needed
  • Responsible for issuing 1099�s
  • Conduct weekly check runs
  • Run weekly A/P aging reports for CFO
  • Process petty cash and employee reimbursements
Qualifications for payroll / accounts payable
  • Experience with enterprise financial systems including implementation and updating of system applications
  • Experience with SAP, Coupa, Pro Business or ADP preferred
  • Ability to manage multiple priorities with a focus on detail
  • Strong accuracy in numbers coding
  • Ability to type on computer and use 10 key calculator
  • Excellent communication in both written and oral communication
4

Payroll / Accounts Payable Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of payroll / accounts payable. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll / accounts payable
  • Act as top escalation with accounts payable and payroll for vendor and employee questions and issue resolutions
  • Supervise and coordinate the accounts payable and payroll functions of the organization to ensure that appropriate control procedures have been established and followed
  • Support all internal and external audits related to payroll and accounts payable disbursements
  • Critically review and analyze current accounts payable and payroll procedures in order to recommend and implement changes leading to best practice operations
  • Develop and ensure maintenance of policy and procedure documentation for accounts payable and payroll that promote strong internal controls and efficient processes
  • Manage loan and credit card payments
  • Reconcile assigned GL Accounts
  • Perform mid-high level AP processing
  • Accounts Receivable and HR clerical tasks
  • Reviews payroll technician’s backup and data entry for accuracy and compliance with regulatory and CBA requirements
Qualifications for payroll / accounts payable
  • Computer literate, extensive Excel knowledge
  • Full-cycle payroll experience
  • Must be proficient in Quickbooks, ADP Workforce and Microsoft Works applications
  • Must possess the ability to multi-task, prioritize and work independently in a dynamic team environment
  • Requires strict confidentially
  • Ability to communicate effectively with all levels of employees outside vendors
5

Payroll / Accounts Payable Job Description

Job Description Example
Our company is growing rapidly and is looking for a payroll / accounts payable. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll / accounts payable
  • Ensures that payroll deductions and benefit records are adequately identifiable in the general ledger and that the payments to third parties are timely and accurate
  • Confirms that disbursements of company funds are for valid services performed
  • Ensures timely payment of vendor invoices
  • Monitors vendor statements to ensure payments are up-to-date
  • Reconciles open invoice reports to GL balance
  • Determines proper encoding of GL accounts
  • Monitors checks to be voided or stopped
  • Assists in developing accruals for financial statement close
  • Prepares weekly, biweekly, monthly, and quarterly reports as requested
  • Supports the payroll dept
Qualifications for payroll / accounts payable
  • Experience with ADP software for payroll processing - This is a MUST for this role
  • Must have solid work ethic
  • Specific Payroll experience within a charter school environment preferred
  • Specific experience with Smart &/or Skyward software
  • A willingness to perform coding activities
  • Support in other payroll related functions such as manage petty cash, reclassify wages, manage employee awards programs, payroll deductions

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