Payroll Accounting Job Description
Payroll accounting
provides payroll information to Corporate Treasury / Accounting department on a biweekly for payroll funding and general ledger recordings.
Payroll Accounting Duties & Responsibilities
To write an effective payroll accounting job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll accounting job description templates that you can modify and use.
Sample responsibilities for this position include:
Manage and coordinate the preparation of data for Local statutory audits for all entities ensuring analytics and business explanations to transactions and queries are provided to E&Y and Legal Entity controllers to ensure timely sign off on statutory accounts
Codes such items as invoices, vouchers, expense reports, check requests, , with correct codes conforming to standard procedures to ensure proper entry into the financial system
Work with project team(s) and Service Partners to successfully implement/transition new Payroll projects/Mergers, including liaison with key stakeholders for problem resolution Ensures processes/procedures/policy related to the GL & Internal Controls are adhered to
Engage with the business
Run reports using Oracle, GlobalView and Access
Process accounting entries in Oracle
Administer and support accounting practices for our payroll
Provide input to improve HR processes and practices
Responsible for managing the analysis, investigation, clearance and aging of GL accounts
Responsible for monthly and quarterly GL reporting to Directors for Canadian Payroll Services & US Payroll Services
Payroll Accounting Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Accounting
List any licenses or certifications required by the position: CPP, CPA, FPC, PERS, GPHR, SPHR, CMA, GAAP, PCP, YMCA
Education for Payroll Accounting
Typically a job would require a certain level of education.
Employers hiring for the payroll accounting job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Education, Business, Associates, Business/Administration, Economics, Management, Communication, Technical
Skills for Payroll Accounting
Desired skills for payroll accounting include:
Business
Practices
Equity federal and state depositing rules
General ledger accounting for payroll tax liabilities
Tax ecosystem and impact on treasury and financial operations
GAAP
Oracle
Policies
Procedures
Accounting principles
Desired experience for payroll accounting includes:
Minimum 2 years related experience in data analysis or error correction required
Minimum 5 years related experience in payroll processes required
Experience with Workday HR/payroll integration and mass data change uploads (EIB) preferred
Experience with check management and producing high volumes of check printing
Experience working in a shared services organization a plus
Knowledge of Windows, Excel, Microsoft Word, and Outlook required
Payroll Accounting Examples
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Payroll Accounting Job Description
Job Description Example
Our company is growing rapidly and is looking for a payroll accounting. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll accounting
- Work with management and the office of Information Management Systems and Services on the implementation of Oracle based Enterprise Integration Solutions (EiS)
- Proactively partner with Payroll Delivery Team & HR COE to ensure benefits are accurately reflected in the payroll and accounted for correctly
- Manage and track KPI’s with regard to payroll accounting measuring timeliness, accuracy and service delivery with regard to strategic payroll partner and their local in-country payroll vendors
- Continuous review of control design and operating effectiveness of the Company’s processes
- Accurate and timely Accounting of payroll
- Liaising with E&Y, CAD, General Ledger and Opex teams
- Execute payroll GL files controls before submission
- Processing payroll related accruals (bonus, holiday pay, pensions)
- Preparation of balance sheet reconciliations and uploading same into the reconciliation tool
- Prepare/submit reporting of benefit employer costs to the appropriate corporate group (Finance / Taxation / Compensation)
Qualifications for payroll accounting
- Responsible for the accurate and timely monthly reporting of pension costs to HR and Finance COEs
- Responsible for ensuring the invoicing / settlement / domestic and international monthly / quarterly / annual consolidated reporting of continuing employer costs
- Responsible for ensuring annual updates to Transfer Pricing Agreements
- Good Word and Visio skills
- Accounting / finance experience / designation an asset
- Knowledge of pension and benefit administration an asset
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Payroll Accounting Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of payroll accounting. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll accounting
- Review CDN GLUS reports for unusual activity in expense, revenue and non-payroll related suspense, asset and liability GL accounts
- Perform and completes 2nd stage investigation for any outstanding Canadian payroll related GL pay period differences, resolving and reversing any outstanding items
- Ensures pension contributions are accurately calculated and, along with employee contributions, made to the trustee, within regulatory timelines and requirements
- Ensures monthly DC reconciliation of employee and employer pension contributions, made to trustee Sunlife, are accurate and differences investigated and resolved in a timely manner
- Check employer paid benefit remittances/vendor payments and invoices and verifies/approves all statutory remittances such as CRA, MRQ, EHT, WCB
- Ensures monthly BC invoice reconciliations are accurate - acts as senior referral for reconciliation issues and prepares Management Reporting
- Accurate processing of UK and Channel Islands monthly and off cycle payrolls, on a timely basis
- Verifies and audits payroll prior to and post release including, posting payroll to general ledger accounts
- Responsible for monthly remittances (tax, benefits, pension ) to tax authorities and third party -providers and reporting
- Responds to escalated inquiries using Service Now case management system
Qualifications for payroll accounting
- Responsible for ensuring DB employer pension contributions are accurately calculated and, remitted with DB employee contributions, to the trustee, within regulatory timelines and requirements
- Responsible for monthly DC reconciliation of employee and employer pension contributions, made to trustee, are accurate and differences investigated and resolved in a timely manner
- Knowledge of payroll preferably SAP an asset
- Knowledge of payroll legislation an asset
- Knowledge of Lean Six Sigma methodologies an asset
- Continuous improvement attitude with aim for efficiency improvements
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Payroll Accounting Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of payroll accounting. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll accounting
- Performs weekly excel payroll reconciliations between the Kronos timekeeping interface file and PeopleSoft T&L entries prior to the Business Manager of IP&O centralized payroll services approving employees payable time in PeopleSoft
- Performs miscellaneous projects/services as directed by the Business Manager and/or Senior Director
- Identifies and recommends solutions to issues, process gaps, service efficiency and effectiveness opportunities to Manager, Payroll Processing
- Document processes (create and update job aids ensuring instructions are continuously maintained), train team members as required, and Project/Initiatives Support - Support initiatives as required
- Ensures accounts are reconciled in a timely manner, variances explained and cleared prior to monthly results closure and coordinate with CI Finance team clearing of any outstanding items prior to the P&L close
- Processing of various EMEA payroll data in accordance with prescribed timetables, via external service providers
- Accurately process all tasks related to the bi weekly pay in the times set out by our payroll provider, and ensuring all steps are completed accurately and on time
- Deposit cheques
- Daily review of GlobalView key info types updated by HRSC
- Produce accurate reports for Human Resources and Finance
Qualifications for payroll accounting
- Accounting designation or equivalent experience
- Five - seven years' of general ledger accounting experience, preferably in a fast-paced environment
- Exposure and proficiency with SAP general ledger and Ceridian payroll desirable
- A/P, A/R & billing support
- Bi-weekly payroll processing
- Timecard review and processing
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Payroll Accounting Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of payroll accounting. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll accounting
- Assist with other G/L schedules in order to complete monthly Business Unit requirements
- Handle miscellaneous projects and additional work as required
- Process tax remittances requests to Corp Taxation
- Participate in daily huddles
- Work closely with shared services provider on resolution of open items
- Reconciliation of general ledger entries booked through the processing of Bi-Weekly, Monthly, Post Doc, Student Fellowship, and Grad Assistant payrolls
- Work with Benefits to timely and accurately record benefits expenses
- Communicate with various stakeholders to determine their payroll reporting needs
- Develop custom SQWL reports and bursting processes with EiS
- Reconciliation of payroll related balance sheet accounts
Qualifications for payroll accounting
- In depth experience with GL reconciliation, analysis, reporting, internal controls, GL mappings, GL policy compliance
- Files & organizes multi-entity company records on a regular basis
- Process & reconcile credit card transactions
- Requires 4 year degree in Accounting and at least 2 years’ experience in Analyst role
- Must have the ability to multitask and prioritize tasks while still maintaining accuracy and timeliness
- SAP knowledge (HR, FI, CO modules)
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Payroll Accounting Job Description
Job Description Example
Our growing company is looking for a payroll accounting. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for payroll accounting
- Manages all correspondence and tracking of state tax filings
- Verifies punches for over 60+ remote locations and for over 2000+ employees system-wide (NB, RBHS, Newark & Camden)
- Researches Payroll activity and performs due diligence analysis of individual employee timecard records to ensure employees payroll is accurately being paid based on union affiliation
- Reconciles timecard payroll calculation accuracy, supervisor have entered time correctly and employees are being paid correctly
- Reviews and reconciled employees people record information logged into Kronos timekeeping system to ensure employee’s information is up to date and accurately calculating the employee’s payroll
- Develops and maintains professional relationships with IP&O supervisors in order to provide excellent customer services to ensure supervisors have a good understanding and open communication with the centralized IP&O payroll service unit to ensure employees time is accurately recorded and employees are accurately paid each pay period
- Provides other related accounting support as needed
- Work closely with Accounting, Management and Human Resources to ensure timely and correct payroll and accounting functions as assigned
- Record monthly journal entries as needed
- Work with shared services in regards to the monthly close
Qualifications for payroll accounting
- 1 to 3 years of Payroll and Financial Accounting experience required including, but not limited to, payroll processing, general ledger, fixed assets, accounts receivable, and accounts payable for a Company with revenues in excess of $100 million
- Proven track record of progressive responsibility
- Must be self-motivated and work well under pressure within a fast-paced environment with strict deadlines
- Excellent communication and interpersonal skills with the ability to identify issues and solutions, and ensure timely project completion with minimal supervision
- Proficiency in various computer applications (flexible and sophisticated enough to work with any accounting system), MS Office (Excel, Word, Outlook)
- ADP, Kronos, Great Plains experience preferred