Accounts Payable Support Job Description

Accounts Payable Support Job Description

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Accounts payable support provides accounting assistance relating to accounts payable and respond to accounts payable inquires and questions or concerns from other departments.

Accounts Payable Support Duties & Responsibilities

To write an effective accounts payable support job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable support job description templates that you can modify and use.

Sample responsibilities for this position include:

Responsible for administration of Accounts Payable physical and email systems, including coordinating delivery of over 5,000 invoices per month from centralized mailboxes to Accounts Payable Processors
Perform month end close duties relating to DSS Accounts Payable other reporting requirements
Research aged accounts payable, RBNI & sublet, RBNI and Sublet debits on the 15th of the month and at month end per electronics binders
Provide administrative support to the Accounts Payable Department as needed
Provide assistance to Accounts Payable Processors by filing voucher packages once invoices have been paid
Analyzes process and system designs to be able to come up with productivity improvements for use within the Accounts Payable team
Process all vendor invoices and input data into accounts payable system
Prepare bi-weekly Accounts Payable aging reports
Transferring accounting entries to the General Ledger
Month end period close

Accounts Payable Support Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Accounts Payable Support

Typically a job would require a certain level of education.

Employers hiring for the accounts payable support job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Science, Intelligence, Statistics, Mathematics, Technical, Math

Skills for Accounts Payable Support

Desired skills for accounts payable support include:

Accounts payable and purchasing functions
MS Excel
ERP tools
General accounting functions
AP process
Accounting and accounts payable principles
Accounts Payable
Accounts Payable practices
Ariba
Customer networks/systems

Desired experience for accounts payable support includes:

Research vendor invoice inquiries – determining receipt and status of particular invoices within the Lawson AP system
Investigate purchase orders – review purchase order inaccuracies to reduce stalled invoices
Reviews and researches debit balances returned/void check process
Researching payments, PO information, vendor history
Meet daily AP metric set by AP Supervisor
Process vendor invoices with accuracy

Accounts Payable Support Examples

1

Accounts Payable Support Job Description

Job Description Example
Our company is hiring for an accounts payable support. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable support
  • Assist with submitting any vendor address and/or vendor banking updates as needed
  • Hold weekly meetings with purchasing or other department to resolve AP issues
  • Review & resolve with minimal supervision AP issues identified on SAP reports
  • Address in a timely manner vendor & employee inquiries
  • Back up to complete all payment runs
  • Issue check voids and stop payments
  • Print and process 1099's
  • Responsible for maintenance of AP document with current practices/instructions
  • Communication on daily basis in English and Slovak
  • Answering phone calls on the AP 1-800 number
Qualifications for accounts payable support
  • Responding to vendor emails and voice mails in a timely manner
  • Manage approximately 180 emails daily via our AP Mailbox
  • Addressing Non-PO invoices, sending out form letters of compliance
  • Cross train with the Verifier / Optimizer position to possibly rotate responsibilities
  • Open mail, including interoffice, US Postal Service and express mail
  • Sort mail into proper categories to prep for scanning into the ReadSoft software
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Accounts Payable Support Job Description

Job Description Example
Our company is growing rapidly and is hiring for an accounts payable support. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable support
  • Verify the accuracy of the data that was captured and interpreted by the ReadSoft software
  • Follow up with Vendor Master to create new vendors or changing vendor addresses as required when master data is found to require modification
  • The AP Administrative Support position is within the Finance Department
  • This position focuses on the delivery of administrative services to the processes within AP
  • This position requires some knowledge of invoice processing and payables
  • This position requires a high level of organization and you must be detail oriented
  • Communication skills with internal department members, external vendors and business units within the company
  • Conduct regular assessment of BPO helpdesk tickets and AP exceptions to derive root causes
  • Managing the supplier relationship by providing high quality and professional advice in response to internal and external queries, face to face, via telephone or by e-mail/written correspondence
  • Ensure that aged debt is kept to a minimum and outstanding actions are followed up in a timely manner
Qualifications for accounts payable support
  • Purchase ledger processing within a computerised accounting package
  • Strong computer systems / systems architecture knowledge, advanced reporting capabilities
  • Develop and maintain working relationships to understand payment requirements and any anomalies
  • Regularly reconcile supplier statements to aid account management
  • Ad hoc tasks as required by line manager
  • A minimum of a Bachelor’s degree with 1 year business experience
3

Accounts Payable Support Job Description

Job Description Example
Our growing company is looking for an accounts payable support. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable support
  • Rejects invoices that do not have required information
  • Prints valid invoices and delivers to processors
  • Pulls vendor files in response to vendor reconciliations
  • Pulling files and other documentation in response to various audit related requests
  • Keeps metrics as requested by management to help drive process improvements
  • May assist in data entry of invoices
  • Performs other administrative duties such as opening and distributing mail, printing, filing, pulling vendor files for audit requests as required.Interface with AP management, internal customers, internal and external auditors to assist with identification and location of voucher information including payment, voucher, or invoice information in AP files
  • Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams
  • Secure metrics and reporting system – generates operational reports, analyzes and provides input to improve process efficiency
  • Assists and supports AP lead and supervisors in optimizing daily operations – keeping track of operational issues and properly setting an efficient issue management
Qualifications for accounts payable support
  • Should be able to create and navigate through Excel spreadsheets
  • Email Organization
  • File Organization (compiling and maintaining hard copy and soft copy files)
  • Needs to be Adept to Multitasking
  • Initiative and good work ethic
  • Works with and delivers quality and productivity requirements
4

Accounts Payable Support Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of accounts payable support. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable support
  • Review current processes of AP helpdesk – Cherwell ticket management and develop tools and systems that would foster efficient ways of working
  • Understands whole mailbox management process and serve as back up, when required
  • Performs second level support – invoice posting, issue investigation and resolution
  • Verifying the data that was not able to be captured and interpreted by the ReadSoft software
  • Following up with Vendor Master to create new vendors or changing vendor addresses as required when master data is found to require modification
  • Process pre-coded invoices, including those with and without a purchase order
  • Support the administration of V-card program and monitoring V-card accounts and payments
  • Support continued process enhancements, B-notices and ongoing TIN checks when LEC's happen
  • Support unclaimed Property Filings, mailing checks and documentation to states
  • S2S Portal Management for M&A service request
Qualifications for accounts payable support
  • Facilitative leadership skills and project management skills
  • Bachelor’s Degree in Accountancy or equivalent
  • Knowledgeable in Readsoft
  • University degree in Finance, Economics or comparable
  • Or work experience in Finance or Accounting
  • Good German and/or French skills preferred
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Accounts Payable Support Job Description

Job Description Example
Our innovative and growing company is looking for an accounts payable support. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for accounts payable support
  • Review, verify and post invoices
  • Investigate and resolve invoice discrepancies or issues that arise
  • Complete all tasks in accordance with business policy and procedures
  • Ensure timely invoice approval
  • Active part of test and implementation of new tools and software’s
  • Support AP Accountant to maintain accurate bookkeeping
  • Generating payment runs for local and international suppliers
  • Review all invoices/check requests for appropriate documentation and approval prior to payment
  • Prepare and process end of year 1099s
  • File, scan and index all paid invoices
Qualifications for accounts payable support
  • Bachelor degree and/or certificate in administration, accounting, finance or equivalent
  • Fluency in English language – Spoken and written
  • Knowledge on Purchase to Payment processes
  • Willingness to work in an international environment
  • Positive attitude to work as a business service partner
  • Should have ability to handled P2P Cycle

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