Accounts Payable Supervisor Job Description

Accounts Payable Supervisor Job Description

4.5
120 votes for Accounts Payable Supervisor
Accounts payable supervisor provides on-going development and training to the Accounts Payable staff, which includes the MMARS accounting system and A/P functions and duties.

Accounts Payable Supervisor Duties & Responsibilities

To write an effective accounts payable supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included accounts payable supervisor job description templates that you can modify and use.

Sample responsibilities for this position include:

Direct and monitor workflow and accounts payable processes
Manage the interface of data from legacy systems such as LES (Cullinet) and SAP into Oracle
Quality accounting entry of source documents on time
Payment processing and posting
Month end closing, year-end closing as per deadlines
Maintain vendor relations
Accounts’ analyses and reconciliation (including intercompany transactions’ analyses)
Provide reporting for accounting, tax or budget purposes to customers and interested parties
Analyze performance reports and propose corrective actions
Propose AP processes and policies improvement and standardization actions

Accounts Payable Supervisor Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Accounts Payable Supervisor

List any licenses or certifications required by the position: AP, TASBO, APS, LSS, SOX, APM

Education for Accounts Payable Supervisor

Typically a job would require a certain level of education.

Employers hiring for the accounts payable supervisor job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Finance, Business, Education, Associates, Business/Administration, Management, Business/Management, Communication, Technical

Skills for Accounts Payable Supervisor

Desired skills for accounts payable supervisor include:

Excel
Microsoft Office products at a proficient level
Accounting principles
Accounts Payable processes
Conflict resolution techniques at a proficient level
SAP
Birchstreet purchasing system
Outlook
PeopleSoft
Word

Desired experience for accounts payable supervisor includes:

Lead business partner support meetings
Ensure operations are processed in a timely manner according to the agreed upon schedules
Ensure proper detailed review of the transactions have been performed for accuracy of accounting entries and allocations
Monitor balances and aging in pending allocation accounts to ensure timely processing of transactions and facilitate resolution of aging items
Coordinate month/quarter/year end activities to ensure completion of close activities to support Corporate Accounting, Corporate/Fund Tax processes and GFAR reporting requirements
Act as subject matter expert on AP operations related activities for Global Financial Operations external departments and stakeholders

Accounts Payable Supervisor Examples

1

Accounts Payable Supervisor Job Description

Job Description Example
Our growing company is looking for an accounts payable supervisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable supervisor
  • Running Accounts Payable duties
  • Meets with vendors, exchange personnel, other management personnel, addressing or complex accounts payable issues such as non-shipment or non-receipt of merchandise due to non-payment
  • Responsible for all vendor correspondence
  • Prepares run sheets for monthly accrual and purchase journal reports
  • Works under the general supervision of the Accounts Payable Manager Retail & Services who makes assignments and is available for guidance and assistance
  • Manage payables activities of staff including accruals, wires, pre-pays, and repayments
  • Resolve vendor issues and maintain bank relationships
  • Perform expense audits
  • Set system constraints for processing checks
  • Define, create, and analyze Account Payable reports
Qualifications for accounts payable supervisor
  • Bachelor’s degree is required in a business related concentration or equivalent education and experience
  • Minimum of 10 years supervisory experience (or 3-4 years AP Supervisory experience) in an automated environment required
  • Prior three to five years accounts payable experience
  • Interview, hire, train and motivate employees
  • Conduct employee reviews and salary adjustments
  • Recommend disciplinary action when necessary
2

Accounts Payable Supervisor Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of accounts payable supervisor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for accounts payable supervisor
  • Supervise a team of specialists who process accounts payable for a portfolio of properties
  • Oversee the accounts payable cycle for our portfolio of properties from beginning to end
  • Oversee processing for the corporate expense card program, verifying proper submittal of receipts and coding of expenses
  • Coordinate with other finance groups regarding A/P’s contribution to property financials
  • Process invoices for corporate headquarters
  • Oversee all check disbursement process for all properties and corporate headquarters
  • Perform month-end reconciliations for A/P and assist with corporate month-end close
  • Regular review of statement reconciliations, aged creditors, debtors and intercompany reconciliations prepared by team members
  • Occasionally calling payment proposals and reviewing any exceptions, returned payments
  • Oversees daily operations to ensure appropriate staffing, efficient workflow, consistency, and timely and accurate processing of work
Qualifications for accounts payable supervisor
  • Multi currency exposure is essential
  • Review the payment proposals and ensure compliance with proper procedures and authorization
  • Review the monthly Inter-company debit/credit re-charges
  • 3+ years’ experience supervising and leading a high volume accounts payable team
  • Knowledge of accounts payable practices, 1099 reporting
  • Must be extremely proactive and self-motivated
3

Accounts Payable Supervisor Job Description

Job Description Example
Our innovative and growing company is hiring for an accounts payable supervisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for accounts payable supervisor
  • Identify the necessary human resources to do the work, delegate appropriate responsibilities and powers to employees for which he/she is responsible and recommend required organizational changes
  • Measure KPI’s to assess team performance and report achievements or deficiencies to the Payables Process Manager
  • Provide assistance to the Payables Process Manager as required
  • Hours worked
  • Quality of input
  • Productivity levels
  • Review and adjust workload allocation to ensure timely processing of invoices
  • Ensure issues are appropriately escalated to the NoAm AP Shared Service / & other respective region Managers
  • Compile reports required by management and government agencies
  • Performing reconciliation
Qualifications for accounts payable supervisor
  • 5+ years of relevant experience, including supervisory experience
  • We will only consider candidates who have looked after very large accounts with very high volumes previously
  • Minimum 5 years of work experience in similar environment
  • 5+ years accounts payable experience and 2+years supervisory experience
  • Experience managing Accounts Payable data within an ERP system and managing organized paperless records
  • Demonstrated ability to pay close attention to details with excellent accuracy and completeness, and adhere to strict deadlines
4

Accounts Payable Supervisor Job Description

Job Description Example
Our growing company is hiring for an accounts payable supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for accounts payable supervisor
  • Performs audits of work completed by A/P personnel to evaluate the quality and accuracy of invoice processing and reconciliation
  • Ensures all AP processes and internal controls are followed
  • Manages day to day processing of Accounts Payable duties
  • Maintain training and develop Accounts Payable team
  • Ad hoc accounting
  • Create and preform annual reviews of Accounts Payable team
  • Train, directs and coordinates personnel
  • Responsible for reviewing accounts payable data entered by Payables Specialist
  • In conjunction with Finance Director, communicates performance expectations, provides feedback on performance, and provides recognition
  • Analyze and reconcile various Accounts Payable, Expense report processes ,1099 reporting
Qualifications for accounts payable supervisor
  • Ability to interact successfully across the business with key stakeholders (coverage, C&TM, Risk, Finance, etc)
  • Experience across SAS, SQL, OLAP and VBA
  • Managed through Metrics
  • Experience supervising a team of two or more required
  • Experience in J.D
  • Deltek CostPoint and Cognos reporting experience a plus
5

Accounts Payable Supervisor Job Description

Job Description Example
Our company is growing rapidly and is looking for an accounts payable supervisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for accounts payable supervisor
  • Involved with the improvement of the process leading to a full three way match of PO, receiving and final invoice
  • Review and approve GL coding
  • Serve as escalation path for vendors and internal customers to resolve accounts payable related issues
  • Manage employee travel and expense reimbursement process and procurement card payment process
  • Enters status change information to ensure employee and vendor information is accurate and up to date
  • Lead the team and be a key resource, directly overseeing a team of 5-8 individuals
  • Train, develop and coach team members
  • Assist in and review the determination of appropriate general ledger accounts for invoice coding, preparing and posting to the GL
  • Process and review cash disbursement requests and payments
  • Provide support and help to internal stakeholder on all accounts payable related topics
Qualifications for accounts payable supervisor
  • Compliance and insurance certificates from all entities
  • The individual must be able to perform each essential duty satisfactorily, have extensive accounting software systems and application software knowledge
  • Bachelor’s Degree (preferred) or Associates Degree in Accounting or Finance and 3 to 5 years related experience or High School diploma/general education degree (GED) and 5 to 7 years of experience
  • Bachelor's degree in business or equivalent related field preferred
  • Detail oriented with a high level of professionalism to ensure customer service standards meet or exceed expectations
  • Prior Supervisory experience with customer service teams

Related Job Descriptions

Resume Builder

Create a Resume in Minutes with Professional Resume Templates