Office Supervisor Job Description

Office Supervisor Job Description

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Office supervisor provides emergency management coordination support and assist with statewide emergency operations management for the Office of Community Corrections.

Office Supervisor Duties & Responsibilities

To write an effective office supervisor job description, begin by listing detailed duties, responsibilities and expectations. We have included office supervisor job description templates that you can modify and use.

Sample responsibilities for this position include:

Build and maintain all events (holds / internal buys / pre & onsale, etc)
Complete staff evaluations, monitor progress, and provide feedback as necessary
Supervise OS receptionist & admin
Provide back-up to OS team as needed
Achieves financial objectives by preparing an annual budget
Maintains office staff job results by coaching, counseling, and disciplining employees
Supervise dispatch of up to 130 vehicle pick ups daily
Working knowledge of financial and cost accounting, , budgeting Proven knowledge of Inventory management and analysis
Works closely with international trip handling agencies in preparing for dispatch of assigned international trips
Contacts passengers to confirm or modify flights when required

Office Supervisor Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Office Supervisor

List any licenses or certifications required by the position: IREM, BOMA, CPR, CHAA, BLS, AED, CPMSM, CPCS, LVN, CIM

Education for Office Supervisor

Typically a job would require a certain level of education.

Employers hiring for the office supervisor job most commonly would prefer for their future employee to have a relevant degree such as Collage and Bachelor's Degree in Education, Associates, General Education, Business, Accounting, Finance, Medical, Business/Administration, English, Management

Skills for Office Supervisor

Desired skills for office supervisor include:

Emergency procedures and assist as needed
Fire and Emergency Procedures
Accounting / cash management procedures
Computer operations
Synergy and Vingcard systems
Box Office
Customer service techniques
Similar operations
Epitome

Desired experience for office supervisor includes:

Supervision - Supervise A/P, Sales Order processing, and Payroll functions, Supervise and direct work of office staff
Oversee the ordering and maintenance of supplies and equipment for office
Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook
5 Years minimum experience in Facility Management or relevant Roles
Experience needs to include employment in a Multi-National Company structure
Demonstrated leadership experience in a business environment required

Office Supervisor Examples

1

Office Supervisor Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of office supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office supervisor
  • Provide office support functions, including, but not limited to, reception, word-processing, accounting database entry, and periodic report preparation
  • Document production and management, including, but not limited to, typing and editing correspondence, operating manual revisions, reports, and notices
  • Schedule and coordinate meetings, interviews, and appointments for department managers, which may include preparation of related materials
  • Requisition and manage office supplies
  • Negotiates the purchase of furniture, office equipment, for the entire staff in accordance with company purchasing policies and budgetary restrictions
  • Manages the day-to-day operations of the facility (such as recycling, changing light bulbs, heat problems, water problems, general repairs in the building )
  • Assists in managing the day-to-day work flow of local market Office Services to ensure adherence to quality standards, deadlines and proper procedures
  • Administers office on-boarding process and local market new employee orientation
  • Provides and oversees administrative support to local market management team
  • Ensures front-end and revenue cycle operations are followed
Qualifications for office supervisor
  • Associates Degree in Business, Health Care Administration or related field, required
  • Manages the department's headcount for optimum efficiency"
  • PC Skills – Demonstrates proficiency in Microsoft Office (Excel, Word, Outlook) applications
  • Bachelor’s Degree in Business or Applicable Field (less than bachelor’s degree may be acceptable if accompanied with extensive Company experience in positions that demonstrated required abilities.)
  • May lead daily activities of claims processing and payment functions
  • Maintain various reports and management controls
2

Office Supervisor Job Description

Job Description Example
Our company is growing rapidly and is looking for an office supervisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office supervisor
  • Provide technical guidance to claims assistants
  • Participate in developing unit objectives and in meeting performance targets
  • Confirmed Not Delivered
  • Cancelled Confirmed Not Received
  • Supports and trains administrative team members
  • Provide primary contact for homeowners and residents via phone calls, voice mails, email, faxes, and walk-ins
  • Issue service requests as directed to maintenance or contractors
  • Serves as the full-time support staff member to the senior staff team (Area Director, Assistant Area Director, and Residential Faculty) in each of the residential colleges
  • Makes arrangements for student, faculty and staff events, such as catering, transportation, and event planning
  • Communicates and schedules meetings with students for the Area Director and Assistant Area Director
Qualifications for office supervisor
  • Assures quality control and makes recommendations for improvement of work methods and technology to increase productivity
  • 3-5 years work experience in Customer Service/Order Entry/Problem-resolution
  • 1-2 years work experience in a Supervisory role
  • Demonstrable computer literacy, with Internet skills and general knowledge of business systems and MS Office Suite
  • Excellent problem resolution and follow-up skills
  • Responsible for families of expatriates legal and immigration documents during their assignment, maintaining visitor visas, maintaining capital assets (vehicles, office equipment, etc), and managing/organizing purchasing for capital and office supplies for all business units
3

Office Supervisor Job Description

Job Description Example
Our company is growing rapidly and is looking for an office supervisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office supervisor
  • Implement and consistently apply policies and procedures
  • Work with the ASC''s Business Office staff to ensure accurate and timely information is received at the CBO
  • Manage the Office Services area
  • Manage the facility security system (DSX)
  • Manage the supply inventory and delivery process that includes printing material to print/copy rooms and kitchen supplies to all kitchen areas
  • Assists in preparing Safety, Emergency Preparedness, and Physical Security procedures and policies
  • Provides information to management related to Disaster recovery and Business Continuity
  • Coordinates with local vendors, including US Postal Service, to ensure contracts are in place for all facility supplies and services
  • Processes information, data and forms in order to prepare statistical and financial reports and facilitate office and Departmental operations
  • Triage admission inquiries and escalations for resolution and direct to appropriate level as necessary
Qualifications for office supervisor
  • Must be available to work days, evenings, weekends and holidays as required
  • Ability to work well in a team and work independently with minimal supervision
  • Strong organization skills with ability to handle multiple competing demands
  • Develops, implements and revises work methods and procedures
  • Recommends departmental policy development and revision to supervisor
  • Initiates or coordinates the preparation of reports and maintenance of records pertaining to the operation of the work unit
4

Office Supervisor Job Description

Job Description Example
Our innovative and growing company is looking for an office supervisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office supervisor
  • Ensures reliability and accuracy of departmental computer databases and/or paper files
  • COORDINATES ACTIVITIES AND PROJECTS FOR DEPARTMENT
  • COLLECTS AND PREPARES DATA, STATISTICS, AND OTHER MATERIALS FOR REPORTS AND/OR BUDGETS
  • PERFORMS VARIETY OF DUTIES IN SUPPORT OF OFFICE OPERATIONS
  • ASSISTS IN SELECTION AND EVALUATION OF STAFF AND PROVIDES THEM WITH TRAINING AND ONGOING GUIDANCE
  • Works closely with the Corporate Sourcing team to maintain vendor relationships which support the department objectives
  • Develop and monitor key department metrics to ensure standards are achieved
  • Participate in recruiting and hiring of new staff members
  • Proactively interact with business partners to continually develop and support all department applications
  • Coordinate cross-functional efforts to focus on core process performance, strategic objectives and customer satisfaction
Qualifications for office supervisor
  • Ability to communicate, both orally and in writing, in a clear and concise manner
  • Responsible for ensuring mail is sorted and delivered within the organization each day
  • Works diligently to ensure the timely scanning and indexing of vehicle documents into the Imaging Viewer
  • Handles the archive process for the company documents
  • Manages the copy center and the vendor that is responsible for keeping up with the equipment
  • Ensures are incoming calls to the organization switchboard are answered and properly routed within the organization
5

Office Supervisor Job Description

Job Description Example
Our company is searching for experienced candidates for the position of office supervisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office supervisor
  • Prepare budget proposals and monitor expenditures for office during the fiscal year
  • Maintain physical inventory (tagging items, updating spreadsheets, monitor warranties)
  • Help coordinate travel activities for associate dean and students
  • Coordinate facilities items (maintain keys/ISAAC access, cleaning, golf cart maintenance)
  • Maintain and prepares reports as request by associate dean (tracking M&G cards, parking passes, tec.)
  • Act as liaison to various groups (UTO, other campuses)
  • Point of contact when associate dean is out of the office
  • Update general Poly website pages
  • Assist with coordinating and planning general college events (parent socials, general open houses, dean’s events)
  • Participates in college events as needed (Fall Welcome, Family Weekend, Homecoming, Convocation)
Qualifications for office supervisor
  • Maintain master calendars, assist with creating flyers and other marketing materials
  • Supervises two or more part-time, full-time and/or student employees on a regular basis
  • Oversee, assist, direct and train student dispatchers to ensure expected performance levels
  • Maintain and ensure that a high level of professional communication (in accordance with FCC rules) takes place at all times
  • Maintain and keep on file, reports and log sheets associated with the key box
  • Ensure that the dispatch area is secure at all times

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