Office Administrator Job Description

Office Administrator Job Description

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Office administrator provides general HR administrative support and assists with needs for information from the JD Edwards system, employment files, and other information sources.

Office Administrator Duties & Responsibilities

To write an effective office administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included office administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintaining Excel spreadsheets for all patent expense reimbursement, fee, and royalty income received
Work closely with station General Manager/ President with daily needs
Maintain office supplies for the station
Manage incoming and outgoing packages
Monitor incoming calls and station guests
File/handle copies as needed
Reconcile expenses
Maintain and follow public files per FCC guidelines
Oversee submission of quarterly FCC reports
Assist with Station sweeps and contest winners

Office Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Office Administrator

List any licenses or certifications required by the position: CPR, IFMA, LOB, KBU, HR, O365, IA, BEE, AED

Education for Office Administrator

Typically a job would require a certain level of education.

Employers hiring for the office administrator job most commonly would prefer for their future employee to have a relevant degree such as High School and Bachelor's Degree in Education, General Education, Business, Associates, Business/Administration, Accounting, Communication, Management, Computer, Health

Skills for Office Administrator

Desired skills for office administrator include:

Billing and reimbursement protocols
HIPAA and other medical insurance regulations and terminology for private payer
Excel
Word
Outlook
Computer applications
Administrative procedures
Customer service principles and practices
Bookkeeping practices and terms
JD Edwards

Desired experience for office administrator includes:

Handle scheduling/planning logistics for departmental events
Manage premium inventory for upcoming station events
Oversee deployment of news trucks
Assist with truck maintenance such as traffic tickets and press plate requests
Work closely with department management on various projects, as needed
Order and keep kitchen stocked-coffee, utensils, drinks

Office Administrator Examples

1

Office Administrator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of office administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office administrator
  • To be the first point of contact for clients by phone and face to face
  • Assist with organising facilities requirements and liaising with the landlords
  • Arrange in-house day events and manage setting up meeting rooms
  • Manage the daily visitors
  • General administration tasks including printing, binding and photocopying
  • Assistance in administering information received from clients
  • Adding information to the CRM system and Website as appropriate
  • Applying updates to the Extranet as required
  • Administration support for the line Manager as required
  • Receiving incoming calls and post and dealing with general enquiries
Qualifications for office administrator
  • Must be able to handle multiple tasks and wear different hats due to a start-up environment
  • Computer experience required (Windows and Microsoft Office applications)
  • Bachelor's Degree or the equivalent in Business, Finance or a related discipline plus 5-10 years of directly related experience
  • Administering meeting bookings for both onsite and offsite functions
  • The job holder may be required to undertake other duties as may reasonably be required of them
  • Point of contact for any visiting parties
2

Office Administrator Job Description

Job Description Example
Our growing company is hiring for an office administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office administrator
  • Identify and resolve all vendor invoice/purchase order discrepancies prior to the final invoice processing to the Service Center
  • Reconcile daily cash sale transaction payments in the system
  • File invoiced ship tickets, processed vendor invoices, deposit backup, and all reconciledreports daily
  • Perform daily, weekly and monthly accounts receivable and payable reconciliations
  • Investigate, resolve and respond to all customer, vendor, Credit Manager and ServiceCenter inquiries in a timely manner
  • Assist co-workers in servicing customers including answering incoming calls, faxing, filing and photocopying
  • Perform other reasonably related duties as assigned by immediate supervisor and othermanagement as required
  • Manage vendor relationships (inventory, ordering) for office supplies, computers, software, caterers, landlord
  • Facilities Project Management – office build outs, securing new office premises
  • Assist Director, Employee Success with Human Resources tasks including working with local vendors on benefits, business visa’s
Qualifications for office administrator
  • Must be self-motivated & results oriented
  • 2 + years of both office management and administrative experience
  • Prefer vocational school training or equivalent work experience
  • Participates in determining details of assignments to a wide range of objectives
  • A minimum of ten years of administrative and/or office management experience including supervisory and customer-related experience
  • Excellent computer skills including proficiency with the Microsoft Office Suite and a minimum typing speed of 60 wpm
3

Office Administrator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of office administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office administrator
  • Take responsibility and genuine care for the entire look/feel of our multi-floor office environment working with the Facilities Manager and the brand committee
  • Own and manage the conference rooms within the office ensuring that they are prepared daily with the needed tools and resources working with the IT team
  • Act as the primary resource for local in-house events hosted in the office, including all logistics for large team meetings, corporate events, and partnering with other teams to make outstanding things happen
  • Partner with our Global People Group (HR) team on local employee engagement efforts and all candidate experiences within the NYC office
  • Act as the local liaison/concierge for global employees when they are traveling to/from the NYC office, including assisting them with calendar management, logistics and local information
  • Be passionate about volunteering activities in the NYC area for our local staff to participate in on a regular basis
  • Participate in the coordination and secretarial preparation of monthly reporting (including Operating Report and Claims)
  • Take Minutes for the Babcock Canada Board Meeting
  • Maintain the Gift & Hospitality Register
  • Easily access internal and external information and resource products using information technology tools which support the work of the Administrative team
Qualifications for office administrator
  • Must have the ability to adapt to changing priorities and crisis situations
  • Ability to respond to large amount of demanding situations
  • Aptitude to prioritize and multi-task in a fast-paced environment with minimal supervision
  • Proficient computer skills including Windows based office technologies (ex
  • Prepare PowerPoint presentation materials for meetings with Sr
  • Prepare product sheets, price sheets, wall charts and data for Field Sales Force
4

Office Administrator Job Description

Job Description Example
Our company is growing rapidly and is hiring for an office administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office administrator
  • Maintenance of the Reception Desk
  • Manage administrative and reception duties including answering phone calls / emails and greeting guests
  • Sorting, logging and distribution of incoming post
  • Put together letters, memos, and various reports / correspondence as needed
  • Organize both internal & external meetings as required
  • Assist in coordination of events, budgeting and maintaining expenses
  • Prepare, process for payment and files purchase requisitions, agreements/invoices
  • Office maintenance support incl
  • Support in visa application for colleagues in local office for visitors from abroad
  • Support the onboarding process to include, interviewing, scheduling, and testing of all candidates for various openings in the facility
Qualifications for office administrator
  • Attention to detail is critical to success in this position
  • Ability to work independently and self motivatee
  • Very effective organizational
  • Knowledge of vehicle sales, titling, AR/AP
  • Ability to be polished, friendly and professional at all times
  • Expected work hours are 8am-5pm Monday through Friday – promptness is a must
5

Office Administrator Job Description

Job Description Example
Our innovative and growing company is looking for an office administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office administrator
  • Reconcile monthly union dues and political dues and submit for payment
  • Monitor CBA benefit opt-out plan
  • Prepare and support 3rd party Teamsters benefits and payroll audits
  • Ensure and union increases are entered/progressive rates based off 900 probation hours and 3 year fiscal calendar then converting to annual calendar structure
  • DOT Hours of Service certified is highly recommended
  • Manage vendors and administer HR services including payroll, health, life and disability benefits, retirement savings plan, and Metro benefits
  • Administer staff payroll and benefit enrollment, orientation and exit processes
  • Maintain employee records and respond to reference requests
  • Review Employee Handbook with new staff
  • Manage annual staff performance evaluation process, work with supervisors to address performance issues
Qualifications for office administrator
  • Must have exceptional grammar skills
  • Must have the ability to collaborate and communicate effectively and tactfully with persons on all levels, in person and on the telephone
  • Ability to juggle many responsibilities at once and make independent, timely decisions
  • This is an Essential Personnel position
  • MUST have valid driver’s license, insurance, and own, reliable transportation
  • Flexibility to work before and after “regular business” hours

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