Senior Office Administrator Job Description

Senior Office Administrator Job Description

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Senior office administrator provides non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling.

Senior Office Administrator Duties & Responsibilities

To write an effective senior office administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included senior office administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Dealing with day-to-day queries from Front Office & Middle Office London
At least an intermediate level of expertise in the use of Microsoft Office SUITE (Word, PowerPoint, Outlook, Excel)
Familiarity with scheduling, setup, and readiness of Video Teleconference Meetings for DIA logistic personnel
Coordinate, facilitate logistics support and attend meetings as directed
Capture minutes and actions from meetings
Manage multiple daily office requests at all levels in the team reception of customers and visitors as needed
Participate in meetings and projects for travel, training administration, logistical transfers, as needed for expanding sales, services, and development office
Coordinate and manage employee facilities / benefits such as – providing lunch at the office, providing transportation to staff, membership with the health club or oversight of a gym in the office
Attend meetings, conferences, and off-sites – taking minutes and/or action items and other information
To seek opportunities to improve operational efficiencies and improve CVS business processes

Senior Office Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Senior Office Administrator

List any licenses or certifications required by the position: ITIL, M365, PMP

Education for Senior Office Administrator

Typically a job would require a certain level of education.

Employers hiring for the senior office administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Accounting, Management, Public Administration, Finance, Business/Administration, Foundation, Administration, Associates

Skills for Senior Office Administrator

Desired skills for senior office administrator include:

Federal and regional collection and reimbursement laws where applicable and Accounts Receivable and cash collection principles
State
Grammar
Spelling
Formatted correctly
Punctuation and sentence structure to ensure that
Punctuation and sentence structure to ensure that written materials prepared and reviewed are complete
Succinct
Culture
Departmental and company policies and practices

Desired experience for senior office administrator includes:

While performing the duties of this job, the employee will regularly be required to sit, walk and stand
At least 2 years of computer and office equipment experience including MS Office products (Word, Excel), e-mail and automated billing systems, facsimile machines, calculator, postage machine, copiers
Read firm communications and support new initiatives
At least 2 (plus) years’ experience of managing a dedicated portfolio of sites
Highly competent in Microsoft Word, Excel
Qualification in Property management (or Property surveying qualification) by recognised body or qualification in building maintenance or M&E based competency preferred

Senior Office Administrator Examples

1

Senior Office Administrator Job Description

Job Description Example
Our growing company is hiring for a senior office administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior office administrator
  • Access to Sharesave scheme
  • Deploying new SharePoint site collections and performing typical maintenance activities
  • Managing high volume of SharePoint documents using Metalogix StoragePoint
  • Migrating content using Metalogix Content Matrix
  • Serving as the technical lead for evaluating and recommending solutions to enhance the platform for collaborative business usage
  • Driving and evangelizing collaboration adoption and engagement
  • Assisting with the development and implementation of site layouts, site templates, user navigation strategies, and information/data management strategies
  • Assisting with the design, development, and service delivery of document collaboration and records management functionality
  • Assisting in the technical planning aspects of future enhancements
  • Supporting various audit and compliance requirements
Qualifications for senior office administrator
  • Settlements experience
  • Thorough understanding of NRO administrative processes
  • Drafting, maintaining and executing standard operating procedures for system configuration and operation
  • Managing vendors and vendor contracts, as needed
  • Bachelor’s degree in Computer Science, Web Development, Information Systems, or equivalent
  • 5+ years' experience with SharePoint 2010-2013 platform administration
2

Senior Office Administrator Job Description

Job Description Example
Our growing company is looking to fill the role of senior office administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior office administrator
  • Monitor building conditions daily (aesthetics and mechanics)
  • Manages staff and administrative workloads
  • Review passes of visitors, issuing keys
  • Periodically checking the premises, server and control rooms
  • Monitoring CCTV cameras, access control and alarm systems
  • Control entry to the premises of the Company
  • Manages documentation system and database and all documentation of design and processes
  • Performs advanced secretarial duties
  • Requests new equipment (computers, software, phones, cell phones)
  • Maintains calendars (conference rooms, PM/DPM, key personnel)
Qualifications for senior office administrator
  • Knowledge of Microsoft SharePoint Server 2016, Office 365 (SharePoint Online)
  • Experience and proficiency creating and managing PowerShell scripts
  • Demonstrated communication and project leadership skills
  • Strong team player with strong interpersonal skills that enable you to communicate across all levels of management and ability to lead employees to apply skills and techniques to solve dynamic problems
  • Metalogix StoragePoint and Content Matrix
  • Hybrid/Cloud configuration of SharePoint and Office365
3

Senior Office Administrator Job Description

Job Description Example
Our company is hiring for a senior office administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior office administrator
  • Manage month end sales associate billing including invoice reconciliation, maintenance of daily transaction records, collection, processing of payments, and working with Accounts Payable
  • Process all other payables (T&E, vendor billing, non-marketing billing)
  • Maintain all office records and files (transaction files, sales associate files)
  • Manage and maintain office equipment, supplies and forms
  • May be assigned additional duties over time
  • Manage facility conference room with a variety of diverse network connections, polycom and secure VTC
  • Ad hoc duties as assigned by the government customer
  • Assist in performing specialized administrative duties related to the department assigned
  • Compose and types/enters documents
  • Prepare paper and on-line requests
Qualifications for senior office administrator
  • Microsoft certification for Office 365 Administration is preferred
  • Experience working as a member of a team to implement, migrate, support and deploy MS infrastructure, MS Office 365, Azure and/or Cloud technologies
  • Extensive knowledge of Active Directory, GPO, Domain Administration, OU’s
  • Extensive technical knowledge of MS Exchange
  • Experience with MS applications including SharePoint 2010, SharePoint 2013 and OneDrive
  • Work in an office environment in Afghanistan which may be in austere conditions
4

Senior Office Administrator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of senior office administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior office administrator
  • Draft, negotiate, and administer contracts, subcontracts, grants and private sector support requests from the proposal phase through close-out
  • Review RFPs/RFAs to identify potential compliance issues that may affect the opportunity
  • Support effective award implementation by providing guidance, and interpreting terms and conditions
  • Advise on award implementation issues that have contractual or business-related implications, providing options and recommendations to successfully mitigate risk and resolve issues
  • Perform independently and assume full responsibility for a portfolio of awards
  • Work with a significant warrant/delegation of authority to sign contracts, grants, and subcontracts
  • Develop templates, guidance documents, and other compliance tools
  • Prepare for and attend management-level meetings, and contribute to interdepartmental policy, SOP and process improvement initiatives
  • Complete office/administrative assignments including but not limited to disbursement of company funds through accounting system, Capital and O&M project documentation, and preparation/processing of contract documents, and warehouse inventory tasks
  • Participates as a team player at the district level, area level, and within the FOA team
Qualifications for senior office administrator
  • Work week is typically 6 days per week with a minimum of 10 hours per day
  • Up to 2 years of professional experience in financial institution (trade support related will be an asset)
  • This posting is for 2 open positions in the team
  • Experience with contracts and other external funding vehicles preferred
  • Experience with the use of Community of Science/Pivot funding opportunities and expertise databases, the National Science Foundation’s FastLane database, Grants.gov, or other federal government electronic systems preferred
  • Active TS//SCI with CI Poly security clearance is required to be considered for the opportunity
5

Senior Office Administrator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of senior office administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior office administrator
  • As needed may assists in maintaining the busy calendar for local resolving scheduling conflicts, including meeting invites and other details pertinent to the meeting’s success, prioritizing calendar events and communicating urgent requests or changes to the appropriate parties
  • Provides customer service and addresses questions from internal and external customers
  • Receives and sorts mail and deliveries
  • Maintains general supply inventory and orders necessary supplies
  • Provides on-site administrativesupport and coordination to a complex contract, project or task(s)
  • May collect time sheets and otherpersonnel records or paperwork for corporate processing
  • Employee demonstrates strong customer focus
  • Work with other professionals on the evaluation of exploration development, or acquisition opportunities in a significant area of exploration activity on a major project or in a mine operation
  • Manage the daily processing and archival of hardcopy and digital exploration data
  • Work to ensure integrity of records databases and that document management standards are adhered to
Qualifications for senior office administrator
  • Prioritization skills are a must
  • Contact person regarding vendor contracts and complete all necessary reimbursement forms (travel requests, faculty travel grants)
  • Bachelor’s degree in business, accounting, finance, or other related field
  • Knowledge of regulations that govern federal research funding and related areas of regulatory compliance
  • Bachelor’s Degree and a minimum of 5 years of experience in grants and contracts administration in a university, hospital, or non-profit research setting
  • Experience in managing compliance with federal government grants and contracts and ability to interpret and apply university and sponsor policies and procedures

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