Office Admin Resume Samples

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BC
B Cruickshank
Brett
Cruickshank
204 Blanca Circles
San Francisco
CA
+1 (555) 143 7730
204 Blanca Circles
San Francisco
CA
Phone
p +1 (555) 143 7730
Experience Experience
Phoenix, AZ
Office Admin
Phoenix, AZ
Dickens-Homenick
Phoenix, AZ
Office Admin
  • Assist local management in all necessary paperwork following local rules and regulations
  • Provide assistant support to Soft Goods Country Manager, including travel arrangement, meeting coordination; data/information collection, reports etc
  • Assisting the management team in miscellaneous projects
  • Assist the management team in projects as directed
  • Assist with new hire orientation & paperwork verification
  • Assist with move management: Review move requests and process
  • Assist with GR team monthly meeting and provide meeting minutes
Los Angeles, CA
Business Office Admin
Los Angeles, CA
Blanda-Crona
Los Angeles, CA
Business Office Admin
  • Co-ordinate across the account any reporting going to the customer or CNX
  • Tools training for new delivery team members as requested by local Site or DPE; SAPs, PCB (through review local PCB), SR testing process and templates
  • Client Satisfaction Action plans by location are being maintained and followed through; closing open items in timely manner
  • Interface with the process owners and ensure documentation is reviewed, up to date and control points clearly executed with supporting artefacts
  • Assist Financial Analyst with documentation and artefacts that help to support client invoicing and payment collections
  • Site Organization Charts & Facility Presentations (11 Locations); ensuring they are current & accessible on PCB Monthly maintenance
  • Monthly review with DPE (open items pertaining to Contract Calendar 11 locations)
present
San Francisco, CA
Office Admin / Receptionist
San Francisco, CA
Bechtelar-Prosacco
present
San Francisco, CA
Office Admin / Receptionist
present
  • Greet visitors in a courteous and professional manner; responsible for visitors’ registration, tracking of visitor’s badges, and ensure visitors are escorted to their destination by our employees
  • Travel coordination: arrange business travel for all employees (Visa, air ticket, hotel, transportation, etc.), arrange all logistics for visitors (hotel, meetings, transportation, etc.); work effectively with outside hotels, travel agency, and contract management
  • First point of contact for facility related requests from employees, as well as, service providers
  • Maintenance and cleaning: monitor the cleanliness and professional appearance of reception, work stations, meeting rooms, and public areas; Manage office deco and assets; Deliver daily office facilities site check and fix any problems regarding lights, copier, air conditioning, etc
  • Manage employee business cards, staff contact list, newspaper and magazine management, and arrange flowers and company gifts
  • Dispatch the incoming and outgoing mails and packages
  • Provide administrative support to managing director and directors including preparing expenses reports, filing, etc.; Provide additional business and employee activity support
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Kean University
Bachelor’s Degree in Accuracy
Skills Skills
  • Strong organizational skills, detail-oriented, and the ability to handle multiple priorities in a fluid startup environment
  • Ability to pursue multiple simultaneous tasks, prioritize tasking and work independently, paying strong attention to detail
  • Experience with scheduling, organizing and basic financial knowledge (invoicing, reconciling, etc)
  • Proficiency in Microsoft Office products is essential, including Excel, PowerPoint, Outlook, and Word
  • Excellent grammatical and spelling skills
  • Exhibit a high level of professionalism and work autonomously, including interactions with senior management, sponsors and leaders both in and outside of MITRE
  • Be self-sufficient and able to effectively organize and prioritize tasks
  • Strong skills in Microsoft Office
  • Ability to plan/organize off-site and/or technical exchange meetings
  • Good typing skills
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15 Office Admin resume templates

1

Executive Asst / Office Admin Resume Examples & Samples

  • Maintain EVP’s calendar and coordinate all travel arrangements
  • Assist with preparation of EVP’s meeting, conferences, etc
  • Answer heavy volume of phone calls and respond to inquiries as needed
  • Manage office supplies inventory; secure cost effective estimates from vendors for office supplies; coordinate office periodicals and magazine subscription needs
  • Maintain office records/files; record time off records for staff
  • Manage office records system – establish and maintain general filing system and the retention/destruction of records
  • Take initiative to schedule meetings with relevant contacts and Corporate/Divisional contacts
  • As requested, assist other staff with preparation of presentation materials or other tasks as needed (i.e. screenings, fundraisers)
  • Work with EVP on Government Relations Dept. budget. Take proactive approach on a monthly basis in high-lighting variances (over/under) in budget and estimate process
  • Prepare proposed budget; prepare timely spreadsheets with YTD and historical data to allow for accurate analysis
  • Monitor and manage monthly expenses ensure expenses are budgeted and managed in the most cost effective manner
  • Follow up and liaise with Corporate Accounting Dept. as needed to ensure proper coding
  • Process invoices for payment; follow up with Accounts Payable as needed for payment resolution
  • Office Equipment – oversee the maintenance and repair of office equipment ; follow through on agreements and contracts with equipment providers
  • Information Systems – ensure that all systems (phone, computers, internet service) run smoothly. Liaise with I.T. contact to resolve issues and order new equipment if needed
  • Security – liaise with building management and local enforcement authorities and others regarding parking, maintenance, alarms, etc
  • Coordinate visitor process with building management
  • As needed, work with building management on various projects
  • 5+ Years + Experience working as Executive Assistant to senior management position in a fast paces office, preferably in a public company
  • Experience working in Government Relations or related department preferred
  • Prior experience working with project coordination and budgets is highly desirable
  • Superior administrative skills with ability to manage office management responsibilities
  • Superior communication skills both verbal and written
  • Excellent interpersonal skills with ability to work with all levels of employees; ability to work collaboratively with peers and external contacts
  • Ability multi-task and work independently with good decision making skills
  • Advanced computer skills (Word, EXCEL, PowerPoint, calendar, email)
  • Ability to maintain high level of confidentiality and professionalism
  • Ability to deal with pressure and deadlines that may be changing with short notice
  • Self-starter with flexibility to re-prioritize assignments as needed
2

Office Admin China Shenzen Resume Examples & Samples

  • 1). Daily front desk support, answer phone, receive visitors
  • 2). Support logistics, book hotel, flight tickets, car pick-up for VIP and internal travellers
  • 3). Support IT purchasing, price inquiry, ordering, receiving, bill processing
  • 4). Support mail, shipping and receiving
  • 5). Support FIN, ER checking
  • 6). Support import / export documents and handling
  • 7). Support managers with office administration
  • 8). Other admin tasks
  • 1). College degree, preferably have 1+ year of experience
  • 2). Good use of English, spoken and written
  • 3). Familiar with MS office tools
  • 4). Pro-active attitude and fast to learn company processes
3

Receptionist / Office Admin Assistant Resume Examples & Samples

  • Enthusiastic representative of the brand Spokes model who can embody the spirit of the brand and who is relevant to our consumer A “front of house” brand ambassador with a pleasurable/friendly disposition
  • Planning, analytical data and research skills preferred
  • Strong knowledge of various computer programs (Microsoft Office Suite, Adobe Acrobat)
  • Minimum 3-5 years administrative experience
  • Minimum 2 year experience in Corporate Travel accommodations
  • Must be able to communicate clearly and effectively with all departments
  • Fashion/Action Sports industry experience and account base knowledge preferred
  • Organizational skills, attention to detail skills, ability to demonstrate initiative and be pro-active, show discretion and confidentiality
4

Channel / Office Admin Resume Examples & Samples

  • Create collaborative processes with other administrative personnel to optimize cross-unit functions
  • Build effective and inclusive relationships with personnel at a variety of levels
  • Provide guidance to other employees regarding new methods, assignments or procedures
  • Suggest relevant process improvements
  • Exercise excellent judgment within areas of responsibility
  • Influent English and Vietnamese speaking/ reading in general and business environment
5

Office Admin Assistant Resume Examples & Samples

  • Help manage the US Cards Collections policy, ensuring compliance to Citi global risk policies and legal regulations
  • Analyzing tests and performance using SAS and decision tree (CHAID/ CART)
  • Evaluating effectiveness of current collections policies and strategies
  • Make significant contributions in the development of analytical tools used in the assessment of collections risk and policy
  • Must have capability to clearly develop and communicate analysis
  • A good understanding of Credit life cycle and Collections/Recoveries
  • Must have hands on expertise in developing and managing segmentation
  • Presentations to both technical and non-technical personnel are required to be made frequently as part of the job
  • Ability to work efficiently in a matrix environment balancing between both business and functional interactions and priorities
  • Req Qualifications
  • Strong analytical skills in conducting sophisticate analysis using bureau/vendor data, customer performance data and marketing data to solve business problems
  • Good programming skills in advanced SAS and SQL in mainframe, UNIX and PC environments
  • Highly proficient in Excel/pivot tables and PowerPoint
  • A qualified candidate needs to be able to work with cross functional teams
  • Creates and sustains a network of strong client relationships
  • Flexibility in approach and thought process
  • Ability to work effectively across portfolio risk policy teams and functional areas teams
  • Strong influencing, negotiating, and facilitation skills
  • Analytical mindset
6

Cashier / Office Admin Resume Examples & Samples

  • Greets customers
  • Computes customer bills
  • Answers customer questions about service performed or products purchased
7

Office Admin / Receptionist Resume Examples & Samples

  • Greet visitors in a courteous and professional manner; responsible for visitors’ registration, tracking of visitor’s badges, and ensure visitors are escorted to their destination by our employees
  • Office space management and support: coordinate with designer / vendor on the expanding renovation project to meet deadlines and compile budgets; Coordinate and negotiate with landlord for office leasing contract renewal; Support property damage and liability insurance renewal with broker
  • First point of contact for facility related requests from employees, as well as, service providers
  • Maintenance and cleaning: monitor the cleanliness and professional appearance of reception, work stations, meeting rooms, and public areas; Manage office deco and assets; Deliver daily office facilities site check and fix any problems regarding lights, copier, air conditioning, etc
  • Dispatch the incoming and outgoing mails and packages
  • Provide administrative support to managing director and directors including preparing expenses reports, filing, etc.; Provide additional business and employee activity support
  • Handle other duties as assigned
8

Office Assistant / Office Admin Resume Examples & Samples

  • Executes administrative tasks which may involve exposure to highly confidential information
  • Manages the schedules of those supported; schedules meetings and makes travel arrangements for department members, visitors, partners and vendors as necessary
  • Organizes and attends departmental and cycle meetings, takes and distributes meeting minutes
  • Accountable for meeting and congress planning and organization; schedules attendees, books conference rooms, arranges catering, prepares presentations, compiles notebooks, meeting materials, handouts, etc
  • Manages purchase orders
  • Prepares correspondence, spreadsheet reports and presentations as directed
  • Provides telephone support; manages queries, assumes responsibility for copying, faxing, and developing and maintaining filing systems
  • Fluent in speaking and writing English and Turkish
  • Solid experience in providing administrative support for office/team
9

Office Admin Resume Examples & Samples

  • Experience in Administration
  • Interest in cycling
  • Trustworthiness with important information
10

Project Office Admin Resume Examples & Samples

  • Knowledge of Project coordination or project management
  • Strong analytical and problem solving skill
  • Ability to understand and follow processes
  • Ability to work in a matrix environment and to work in a team
  • Ability to work independently and to meet deadlines
  • Experience in using Microsoft Office, Excel, MSWord and Power Point
  • Strong communication skill
11

Office Admin / Receptionist Resume Examples & Samples

  • First point of contact for visitors to the office. Meet and greet clients and suppliers
  • Answer incoming calls and distribute
  • Point of contact for building operations/maintenance/communication to the building management team and internal management/employees
  • Meter/Stamp Mail – maintain postage machine; retrieval, stamping, and distribution of mail daily, as well as dropping off of mail each day. Maintain a log of all incoming checks
  • Keep the Production Room organized and load paper in fax machines, copiers and all printers as needed
  • Maintain and/or distribute all employee lists: phone list, team routing list
  • Manage corporate cell phone plans
  • Maintain supply inventory by checking stock to determine inventory level; anticipate needed supplies, place orders for supplies, and verify receipt of supplies
  • Ship packages as necessary and sign/distribute for incoming packages including weekly package to Notre Dame office
  • Change company out-of-office voicemail message before and after holidays, and for on-site events
  • On-site equipment inventory, management and storage
  • Conduct interview testing
  • Schedule and coordinate meetings for office staff as requested
  • Ensure operation of equipment by scheduling maintenance calls for repairs
  • Work on special projects and other duties as necessary
  • Perform general office support
  • Two or more years of related business experience is preferred
  • Microsoft Office Suite product knowledge is required
  • Professional communication skills, both oral and written
  • Ability to work with consistent interruption while maintaining composure and courtesy with all Associates
  • Ability to multitask, prioritizes assignments, and be flexible
12

Office Admin Resume Examples & Samples

  • Manage supervisors calendar and independently schedules appointments
  • Screen incoming calls, correspondence and responds independently when possible
  • Prepare memorandums
  • Direct preparation of records such as agenda, notices, minutes, and resolutions
  • Act as custodian of documents and records
  • Maintain organizational files and records
  • Communicate on behalf of the General Manager to various company employees
  • Discreet
  • Excellent grammatical and spelling skills
  • Excellent Phone Etiquette
  • Associates degree (A.A.) or equivalent from two-year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience
  • PC literate: Word, Excel and Powerpoint
13

Office Admin Receptionist Resume Examples & Samples

  • In this challenging and rewarding role, the receptionist is the first point of contact for incoming call and visitors to our office
  • Screen and direct incoming telephone inquiries to the appropriate team member in a professional manner
  • Provide information to callers on an as needed basis
  • Receive and send email and courier packages following the correct procedures
  • Greet and direct all establishment visitors
  • Provide administrative support to the team including data entry, filing, processing of invoices and time entry
  • Order supplies for Office and Kitchen as required
  • Responsible for overseeing the maintenance of office equipment including printers and copiers
  • Follow up on the issuing of Insurance and License agreements
  • Perform additional duties as required
14

Office & Admin Coordinator Resume Examples & Samples

  • Bachelor’s degree in relevant fields
  • Minimum 2 year experiences in field of administrator, secretary or sales and marketing coordinator
  • Attention to detail with accuracy and timeline
  • Strong communication and negotiation skill
  • Service mind, can do attitude, strong interpersonal skill
  • Planning, tracking and organization skills
  • Initiative idea on sourcing to support business result
  • Good command of written and spoken English
  • Multi-tasking with MS office knowledge
15

Office Admin Resume Examples & Samples

  • Maintain filing systems to promote organization and ease-of-use when accessing information and data, and ensures that these systems are current
  • Processing documents related to the office budget and expenses
  • Ensure that personnel files are up to date and secure, and that transfer and disposal of records as per the retention schedules and policies are carried out effectively and properly communicated to staff
  • Assist in applying for permits
  • Ensure that there is adequate office supplies and equipment
  • Resolve customer complaints and inquiries
  • Must be good at multitasking and competent in project management
  • Assist with training of new employees in office procedures, telephone systems and office equipment
  • One to two years of relevant office administration experience
  • A college degree is preferred but not required
  • Strong proficiency with MS Office (Word, Excel, PowerPoint etc.)
  • Demonstrates leadership and exceptional communication and organizational skills
  • Must be able to successfully pass a pre-employment criminal background check
16

Office Admin Senior Resume Examples & Samples

  • Supervises administrative staff in support of business requirements such as processing timesheets, expense reports, etc. to ensure effective efficiencies in compliance
  • Manage the visitor flow, SparePoint sites, support preparation, submission of reports as directed by upper management
  • Responsibilities May Include: Analyzes and organizes office operations and procedures such as preparation of timesheets, personnel, information management, filing systems, requisition of supplies and other clerical services
  • Plans and conducts meetings, including automated meetings capabilities such as Skype, WebEx, and simipar audio video capabilities
  • Ensures compliance with company policies, procedures and other practices set forth by upper management
  • Oversees the compiling, preparing and accuracy of invoices for assigned area
  • Plans, prepares, and coordinates upper management’s travel activites, schedules and provides similar travel support information, and coordinates press interviews and special events
  • Maintains and tracks costs and performance on contracts
  • Arranges programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budget
  • Consults with program management to gather information about program needs, objectives, and function’s features for compliance
  • Writes and maintains reports to update management of relevant information. Status first line management on a regular basis
  • Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for Senior Executive Management approval
  • Responds to requests from SBU or SBA regarding best practices in an advisory capacity
  • Demonstrate proficiency in Microsoft applications (i.e., excel)
  • Strong analytical and organizational skills to oversee multiple work assignments
  • Excellent communication, effective leadership and interpersonal skills
  • Knowledge of functions and operations of United States Military Commands preferred
  • Four (4) years progressive experience in business occupations is required. Previous government services industry-related experience preferred
  • Bachelor’s degree in an associated discipline. Two (2) years experience in related field may be substituted for each year of the four (4) years college
17

Field Office Admin Resume Examples & Samples

  • Performs various administrative support duties
  • May serve as office receptionist. Greet visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly
  • May handle incoming and outgoing mail and interoffice communications
  • May perform office supply inventory and replenishment
  • Arrange meetings and conferences; maintain calendars and make travel reservations
  • Prepare routine correspondence, forms and other documents
  • May perform data entry/retrieval functions
  • Understands and observes all safety procedures and practices and ensures that employees observe all safety procedures and practices in order to prevent injuries or damage; schedules periodic safety meetings and solicits recommended changes to improve safety procedures
18

Office Admin Executive Resume Examples & Samples

  • Minimum 5 years experiences or more in secretarial or personal assistant positions
  • Fundamental knowledge and understanding about corporate governance principles and best practices
  • In-depth secretarial knowledge with proven track record of success secretarial background
  • Experience in working with the Multi-National Company (MNC) in diversity culture
  • University degree or equivalent work experience that provide knowledge of and exposure to fundamental theories, principles and concepts. B.A. in Liberal of Arts, Public Administration with business management background is preferable
  • High level English Proficiency consist of listening, reading, and writing ability and computing skill
  • Management and Organizational skills with ability to prioritize work and work well under pressure
  • Integrity and discretion when handling confidential information
  • Interpersonal skills and the ability to work well with people at all levels
  • Diplomatic approach and the confidence to provide support to management and concerns
19

Engagement Management Office Admin Resume Examples & Samples

  • Work with EMO Team to enter in data to Changepoint System
  • Manage your queue of data entry tasks that come in daily
  • Enter in New Hire Information for Expense information and Data entry on a daily basis
  • Reconcile daily hours & expense entry by consultants and report on all discrepancies to EMO Team
  • Follow template for data movements for time
  • Manage the upkeep of process documentation for all Third Party Client Systems
  • Partner with Supervisor to complete ad-hoc projects
  • Accounting exposure; including accounts receivable, Accounts Payable, Staff Accounting, Financial Analysis and/or Reconciliations
  • Minimum of one plus year of professional work experience
  • Detail orientated with strong organizational and time management skills
  • Service Minded with delivering accurate data to your fellow EMO Team
20

Office Admin / Bookkeeper Resume Examples & Samples

  • Manage the phones for the office
  • Responsible for overall preparation of conference rooms for meetings
  • Will be responsible for handling the Accounts Payable, Accounts Receivable, and Bank Reconciliations
  • Participate in various projects in other departments such as Human Resources and Accounting
  • Will coordinate travel for employees
  • Will coordinate events for the office
21

Manager, Office Admin Services Resume Examples & Samples

  • Guides site activities related to the maintenance of corporate culture and enhancing the employment experience
  • Assists with the coordination and administration of employee programs to promote building community across the company and increasing our brand as an employer of choice, such as new hire orientation, employee appreciation events, employee work/life balance programs, other corporate programs and virtual events
  • Maintains office services by organizing office operations and procedures, including maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement as well as designing and implementing office policies by establishing standards and procedures
  • Serves as a resource influencing security and facilities operations and practices
  • Assists in greeting and helping internal and external visitors
  • Assists with preparing budgets and providing periodic progress reports to management for each event project, keeping track of event finances including check requests, invoicing, and reporting
22

Office Admin Resume Examples & Samples

  • Create and Implement work process and procedures for office/building operations
  • Keeping office space in working order, issuing work order of repair to appropriate vendor and proper communication of progress of those in need of repair, and tracking cost of asset repair as well as all important dates
  • Stocking of supplies, copy paper and ensure office is professional in appearance
23

Hskpg Office / Admin Asst Resume Examples & Samples

  • Some computer skills
  • Good communication skills in English
  • Interpersonal and managerial skills
  • Previous work experience in housekeeping for at least 6 months
  • Bilingual is helpful
24

Office Admin Assistant Resume Examples & Samples

  • Ability to install and adhere to strict procedures
  • Strong team player with the ability to work within a close environment
  • Must have extensive Microsoft Excel/Microsoft office skills
  • Convey a positive, welcoming attitude
  • Must be able to multi-task in a fast paced environment
  • Positive, ‘can do’ attitude
  • Absolutely fanatical attention to detail
  • Willingness to take on project work when required
  • Demonstrate a high level of attention to PCI compliance standards for office
  • Excellent communicator, both verbal and written
  • Demonstrated working knowledge level of excel reporting skills
25

Office Admin Resume Examples & Samples

  • Cheerfully provide information to incoming callers about the Site and Organization related to things such as hours of operations, pricing, and game options
  • Answering the guests phone calls & taking messages
  • Input and reconcile checkout reports and tips
  • Provide administrative support, filing documents, & maintaining inventory of office supplies
  • Taking Refund requests, Receipt requests, & Application Inquiries
  • Assist with new hire orientation & paperwork verification
  • Assisting the management team in miscellaneous projects
  • Tracking TABC certifications
  • Helping create the office a fun and festive environment with holiday decorations & fun projects!
  • Etc! etc! etc!
  • Requires 18 months+ of experience in a similar role
  • Cash handling experience is a must!
  • Any clerical work in the past is preferred
26

Office Admin Assistant Resume Examples & Samples

  • More than 5 years’ working experience in Admin field, working experience in rep. office is preferred
  • Good spoken & written in English and Mandarin
  • Positive, independent, proactive and international minded
  • Highly responsible and self-initiative and a good team player
27

Office Admin Specialist Resume Examples & Samples

  • Organizing meetings, conferences, and luncheons, to include coordinating services (conference room scheduling, AV, catering, etc.)
  • Maintaining a high level of communication with management & staff
  • Working closely with management to ensure Department & Division suspenses/goals are met
  • Coordinating, anticipating and proactively reacting to changes in priorities and tasks
  • Drafting routine correspondence in accordance with MITRE standards including letters, memos, PowerPoint charts, and HR forms
  • Arranging travel reservations and preparing employee expense vouchers (EEVs)
  • Coordinating hiring activities - track HR forms, interviews, hiring status, etc
  • Coordinating new hire/transfer in-processing (welcome packages, TechStature, meet & greet, etc.)
  • Purchasing – order hardware, software, books, etc
  • Performing sensitive administrative tasks and using discretion in handling personnel matters
  • Coordinating with division, department, and site administrative staff – working on a common set of administrative processes
  • Answering telephones, responding to routine questions, faxing, scanning, routing calls, relaying messages and distributing mail
  • Ensuring staff complete mandatory training modules: Security, Ethics & Timecard
  • Tracking and facilitating department timecard (TRS) and computer (DTS) compliance
  • Providing back-up coverage to the site receptionist as needed
  • Providing assistance to the site leader as needed
  • Possess intermediate to advanced technical skills in MSOffice: Word, Excel, PowerPoint and Outlook and SharePoint
  • Have a bachelor's degree
  • Hold a current DoD security clearance
  • Are familiar with MITRE's policies and procedures
28

Office Admin Resume Examples & Samples

  • Administrative support to GR leader
  • Arrange business travels
  • Register for business events
  • Coordinate calendar meetings
  • Prepare monthly expense report
  • Make documents as requirement
  • Assist with GR team monthly meeting and provide meeting minutes
  • Maintain and update GR share folder
  • Support logistics of team annual face to face meeting
  • Consolidate team information as requirement
  • Any work assigned by GR leader
  • Beijing Office related
  • Keep all the office facility and equipment in good condition
  • Apply for all the payments related to office
  • Organize office activities
  • Arrange the transportation for company business events in Beijing
  • Keep and monitor the office chop usage
  • Office quarterly tax declaration
  • Keep and support the update of office certificates
  • Support to finish the office annual audit
  • 2+ years relevant work experience
  • Confident communicator with a strong sense of business issues and retain a focused and down-to-earth professional approach in the work environment
  • Strong English language skills both oral and written. Fluency in reading, writing, and speaking
  • Self-initiated in terms of prioritizing daily support to the Director and his leadership team
  • Experienced in using Word, Excel, PowerPoint, and Outlook
  • Excellent interpersonal skills, pleasant personality, good organizing ability and team work spirit
29

Office Admin Resume Examples & Samples

  • Gatekeeper, Front Office Management
  • Know and be able to act on Dawn Raid Guidelines
  • Maintain Welcome Visitor’s Guide
  • Provide backup corporate travel support and act as a member of the Shanghai Travel Team
  • Assist local management in all necessary paperwork following local rules and regulations
  • Complete monthly expense reports for management team in the Concur Travel & Expense platform
  • Concur Travel and Expense Platform
  • Internet Savvy
  • Must be a highly motivated individual with the ability to multi-task effectively, well organized and flexible in a changing and dynamic environment
  • Ability to work well under pressure, with minimal management support
  • Excellent interpersonal, telephone and customer service skills
  • Excellent verbal and written communication and problem solving skills
  • Ability to travel regularly to local offices in the Seattle area
  • Friendly
  • Associates or Bachelor degree preferred
  • 1 or more years relevant work experience
30

Sales Office Admin Resume Examples & Samples

  • Assist guests with menu selections and placing orders, including calling clients for missing information on order forms and confirmation of orders
  • Responsible for entering all catering orders and information accurately into the catering system and event files
  • Coordinate all requested specialty items ex: balloons, flowers, kosher food with catering sales team, clients and or staff
  • Work with Clients, Sponsors, Operations & Culinary teams to communicate any pertinent information and ensure guest satisfaction
  • Generate packets for each event to be distributed to kitchen, warehouse, culinary, and FOH
  • Responsible for accounts payable and any accounting discrepancies
  • Assist FOH and BOH Catering and Suites with scheduling staff and whip edits in ABI
  • Assist in greeting contacts before events and if necessary distributing wristbands and beer coupons to the event contacts
  • Responsible for following up with client after events to ensure guest satisfaction
  • Follows all policies and procedures as described and outlined in the Aramark employee handbook
  • Works with FOH team & chefs on menu development and specials based on guest feedback
  • Performs all other duties and responsibilities as assigned
  • Experience in catering sales as well as an understanding of one or more industry catering systems
  • Strong computer skills and proficiency in Microsoft Office programs
  • Strong problem solving and analytical skills
  • Must be able to work a flexible schedule that includes days, evenings, nights, and weekends
  • A background check is required for this position
31

Office Admin Assoc Supr Resume Examples & Samples

  • Provide day-to-day supervision of clerical staff
  • Interview, select, and train staff
  • Cross train staff to improve skills within the clerical pool
  • Review and implement changes to workflow to improve efficiency
  • Manage and assign coverage for PTO, scheduled and unscheduled
  • Staff up to 20 hours a week to provide support based on daily workload
  • Evaluate staff based on the roles and responsibilities outlined for their position and perform annual review
  • Assist in special projects
  • Provide expertise in clinical systems to clerical staff. i.e. MIChart, ORMIS, CareLink
  • Coach and mentor staff
  • High school diploma or an equivalent combination of education and experience is necessary
  • Experience with MiChart, Scheduling, Cadence
32

Office Admin Resume Examples & Samples

  • Bilingual would be preferred
  • Cash handling experience is a must
  • Previous clerical work preferred
33

Office Admin Resume Examples & Samples

  • Manage multiple daily office requests at all levels as well as reception of customers and visitors as needed
  • Administrate customers' training logistics
  • Order and revenue management inclusive of license compliance, revenue classification to company standards (ie. Industry, govt., education, etc), discount and pricing reviews supporting US and/or International Accepted Accounting Principles (GAAP, IFRS) for revenue recognition
  • Prepare and generate VAT invoice
  • Credit management and AR collection
  • Being the back up of customer support and travel coordinator
  • Support the finance and operations team from time to time in varied tasks such as inventory, filing, collections, documentation, typing etc
  • Colledge degree is required – Accounting, Commerce, or business is a plus
  • Prior experience or knowledge with general office admin functions
  • Prior experience of handling order managment or AR accounting is a plus
  • Strong planning, organizational and follow-through skills
  • A willingness to work extended hours at times to coordinate visits and off-hour business items
  • Language skill with Japanese or Korean is a plus
34

Territory Office Admin Consultant Resume Examples & Samples

  • Ensure territory office systems, accesses, processes and calendars are established in new territory office
  • Ensure new territory offices are prepared with adequate office supplies, marketing materials, and other appropriate physical assets
  • Support hiring of Territory Executive Assistant (TEA) for new Territory Manager
  • Lead orientation, training and development for new TEA
  • Support new District General Agents and Agency Development Managers with coordination of new accounts
  • Work with Territory Manager and Inforce Growth Consultant to establish existing account management and rework strategy
  • Build online presence in new markets using social media and maintain website and other online properties
  • Develop and maintain onboarding guides, support network and communication strategy for new territory
  • Measure and report activity and results of Territory Implementation Specialists, new territory teams and new managers
35

Business Office Admin Resume Examples & Samples

  • Execute operational activities defined in the account CAMP processes
  • Track (attend meetings, provide minutes) and provide reports to the Client Business Office Manager or team members as required
  • Support the implementation of Program Control Book (PCB) on the assigned account
  • Review data that flows in and out of the Client Business Office. Escalate any exceptional items that arise from this data
  • As required provide reporting and data analysis to the Client Global Business Office Manager, Project Executive and Delivery Project Executive
  • Receive and validate service management reports to ensure exceptional items are identified and tracked in Issues/ Risks logs
  • Co-ordinate across the account any reporting going to the customer or CNX
  • Handle customer queries directly from the account
  • Assist in the analysis of data including providing information for Billing by deadlines; complete coordination of Amped billing (11 locations) requires monthly & QTRLY maintenance and completion
  • Carry out ad-hoc requests as directed
  • Interface with the process owners and ensure documentation is reviewed, up to date and control points clearly executed with supporting artefacts
  • CMR Log (11 Locations) Check with DPE's monthly; update PCB CMR log along with CMR files & email approvals
  • Identify and recommend process improvements
  • Support, adhere to and contribute to the ongoing development of Client Business Office processes and procedures as well as testing, Audits and Reviews as required
  • File and archive business office documentation in line with corporate records retention and document management policy outlines in CAMP documentation
  • Maintain all documentation for contractual and internal requirements and escalate any items that are not completed to the Global Business Office
  • Assist Financial Analyst with documentation and artefacts that help to support client invoicing and payment collections
  • Work closely with the Delivery Centre Management Teams to ensure all contractual security/ compliance elements are maintained. Maintaining SAPs with local Sites (DRI) ; Client required monthly metrics reporting is saved to PCB; pre assessment documentation is saved (11 Locations)
  • Maintaining renewal of applicable facility licensing (BEAR); 11 locations
  • Supplier Responsibility Standard Annual pre assessment support; working closely with location delivery teams (11 Locations) to ensure all internal findings are closed
  • Supplier Responsibility Standard Annual Client assessment; travel to location to assist the SR Client lead & 3rd party with Audit – key global focal ( 9 locations)
  • Ensuring Asset Management process is adhered to and all documentation is saved to PCB (11 Locations); monthly & QTRLY requirement
  • Client Satisfaction Action plans by location are being maintained and followed through; closing open items in timely manner
  • Site Organization Charts & Facility Presentations (11 Locations); ensuring they are current & accessible on PCB Monthly maintenance
  • Tools training for new delivery team members as requested by local Site or DPE; SAPs, PCB (through review local PCB), SR testing process and templates
  • Client distribution lists creation, audits and maintenance
  • Monthly review with DPE (open items pertaining to Contract Calendar * 11 locations)
  • Demonstrate an understanding of customer satisfaction
  • Demonstrate flexibility in the work environment
  • Execute tasks to closure
  • Understand and work effectively in a matrixed environment
  • Exhibit good written and oral communications skills
  • Provide support to team members
  • Work with Confidential material
  • Adapt to new assignments, processes, methods and tools easily
36

Office Admin Resume Examples & Samples

  • Wide range of accessories for industrial cleaning operations,
  • Repairing and rebuilding of vacuum trucks, pumps, blowers, and more,
  • Create and maintain customer and vendor relationships through consistent customer service, communication and follow through
  • Directly assist customers and vendors both in person and by phone with primary focus being to personally address the requirements to prevent unnecessary escalation. This by documenting customer, vendor or other’s needs that cannot be answered during the initial contact subsequently taking appropriate action to fulfill requirements
  • Perform data entry work such as purchase orders and other transactions including review of SO backlog staying familiar with when parts are expected to ship and communicate to customer in a proactive manner
  • Manage maintenance of grounds and facility
  • Write or enter work orders and close them out after reviewing and addressing cost issues also ensuring that the invoiced amount is correct
37

Admin Analyst / Office Admin Executive Resume Examples & Samples

  • Minimum Diploma
  • Minimum 5-6 years of relevant working experience in front office and general administration duties
  • Extremely proactive, excellent organization skills and strong attention to detail
  • Ability to work independently and across cultures
  • Lateral thinker, positive attitude, ability to organize and manage time effectively
  • Demonstrates reliable and predictable attendance
  • Able to work in a fast-paced environment & flexible and accessible during peak periods of work
  • Strong computer skills and familiar with Office 365, sharepoint, MS office
38

Office Admin Resume Examples & Samples

  • Word processing/formatting,
  • Excel spreadsheets processing/formatting,
  • Filing,
  • Mailing/FedEx,
  • Copying,
  • Printing,
  • Document Production,
  • Ordering Lunches,
  • Running Errands,
  • Supporting the front desk answering phones when necessary, and
  • Other duties as assigned (i.e. ordering/maintaining office supplies)
  • The qualified candidate will be comfortable working in a fast-paced environment, produce work effectively with minimal supervision; committed to time schedules and deadlines; ability to work independently and within a team environment; be self-motivated
  • Must be organized, a resourceful problem-solver, a reliable team player, demonstrated attention to detail and follow-through to completion
  • Must have valid driver’s license and good driving record
  • May require overtime during high demand periods
  • This is an interactive position, therefore individual must have a positive, calm and professional attitude while dealing with staff and clients in person, over the phone, and by email and must portray a positive professional image for the company
  • Ability to work standard office/computer equipment and have knowledge of general office procedures, filing, etc. Spelling, grammar and punctuation is a plus
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint & Outlook)
  • Excellent communication skills and strong interpersonal communication skills to interact with diverse personalities
  • Ability to multi-task and prioritize responsibilities in deadline-driven situations
39

Data Entry & Office Admin Resume Examples & Samples

  • This can include putting all orders and quotes into the order tracking system called Winrep
  • Entering in information into the Mfg.’s databases to obtain quotes and orders
  • Entering in all “commission reports“ some of these are very lengthy. This is more of an accounting function and may not be for everyone
  • Filling in open order status reports
  • For the insidesales role, you would start out with a handful of the factories to represent the manufacture’s
  • EMAILS – on average it could be roughly 30-50 for this position a day that need responding back on
  • Likes to work in a small office environment, multi tasker and strong organizational skills and willing to do a lot of data entry
  • Takes direction easily without questioning every task
  • Has an understanding of an office process flow and can prioritize
  • Friendly, outgoing personality and comfortable working repetitive, no frills environment
  • Understands the importance of being reliable and punctual everyday
40

Office Admin Resume Examples & Samples

  • Manage incoming telephone calls and logging them appropriately in the Customer Relationship Management [CRM] system
  • Manage the Customer Service process for inbound requests from the web, email and phones leveraging the Company’s Salesforce function
  • Support the travel logistics for both internal and external travellers of The MathWorks Australia’s office
  • Assist in preparing meeting rooms for functions and organizing catering
  • Support the finance and operations team in varied tasks such as filing, collections, etc. and ad hoc projects
  • Experience with telephone switching and routing software (Clarity and Lync experience would be beneficial)
  • Prior experience or knowledge with customer service functions desirable. Use of CRM tools a plus. (Siebel, Salesforce.com, etc)
  • Professional phone manner
  • Experience with scheduling, organizing and basic financial knowledge (invoicing, reconciling, etc)
  • Understanding of event and seminar venue planning would be a plus
  • University degree preferred
41

Global Office Admin Manager Resume Examples & Samples

  • 50% - People Leadership – this role manages a team of Administrative professionals who support Group Leaders, Group Directors, Functional Leaders, and functional leadership teams as well as the office management for the Global Office
  • Responsible for overall GO admin budget. Collaborate with leaders to forecast demand and administer budget requirements
  • Manage administrative resources, aligning resources to execute against short term and long-term requirements including projects/special requests
  • Accountable for performance management, talent development, succession planning, compensation and engagement for the GO Admin team. Continued focus on the One Admin team philosophy
  • Partners with leaders to identify key skills and capabilities needed and incorporates these requirements into development plans and talent selection strategies
  • May consult in creating plans for administrative resources needed for the individual businesses in CFN, CPN, CQN, recommend workforce planning, and leverage resources across the various CAN locations
  • 30% - GLT Support – this role supports the GLT teams in the execution of leadership team initiatives requiring administrative support through effective administration management
  • May provide direct executive administrative level support to 1-2 senior leaders. Including calendar management, meeting coordination, travel/visa administration, and event planning
  • Act as the thought partner to these teams helping prioritize and actualize planning and action of administrative work needed in alignment with corporate goals and priorities
  • Provides leadership by exhibiting influence and expertise, thus affecting operational efficiency
  • May provide administrative support for GLT meetings/events, for special projects, or focused area of expertise; for example: scheduling meetings, off-sites, coordinating the agenda, and leveraging the administrative team for support of these events
  • Develops and maintains effective working relationships with all members of the leadership team for the purpose of solving problems, gaining knowledge and achieving business goals. Maintains appropriate communication protocols and confidentiality on all topics
  • 15% - Continuous improvement initiatives - looks at operational effectiveness and efficiencies, technologies, and capabilities for building and maintaining a high performing team. Manages work initiatives through people, systems, and projects corporate-wide to achieve operational goals. Builds and establishes a network of resources inside Cargill and externally to execute on administration priorities for the Global Office (i.e., BCD, Global IT, Office Services, etc.)
  • 5% - Manages the global office and with the admin team, partners with facility services and other Cargill groups for efficient operation of the global office space. This includes mail, supplies, cleaning, and catering and kitchen services for the office
  • 7+ years senior level administrative support experience with c-suite or senior leaders
  • 3+ years managing a team of professionals with the demonstrated ability to build high performing teams
  • Demonstrated experience managing and leading large complex projects
  • Demonstrated experience planning, identifying, and leading business improvement initiatives
  • Advanced communication skills including written and oral with a variety of different leadership audiences
  • Strong consultative skills, with the ability to partner with senior leaders
  • Demonstrated experience with data analysis to generate insight and drive actionable, measureable results
  • Deep knowledge and understanding of process design and analytic tools, methods and practices
  • Expert user of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
  • Strong knowledge of web based tools – Skype, WebEx, etc
  • Ability to work independently but also a strong team player, willing to help out when and where needed
  • Ability to travel up to 15% at peak times during the year as needed
  • Post-secondary or bachelor’s degree
  • Previous experience in a global business, preferably a multi-national business
  • Previous administrative team management experience supporting c-suite or senior level leaders
  • Previous experience building a function and team
42

Office Admin Resume Examples & Samples

  • College Graduate or higher
  • Good computer skills specially in MS office
  • Well communicating in English
  • Able to keep good communication with colleages
  • 3 years working experience in HR and Amin management is necessary
  • Good knowledge on Quality management system
43

Office Admin, Spt Resume Examples & Samples

  • Design, implement, and maintain the department online presence (via SharePoint or other technology). Assist in compiling, posting and electronically organizing information as necessary to share department information. Develop ways to increase its usefulness and relevance to the department. Maintain department records, organization charts, and miscellaneous files online
  • Assist department leaders in managing budget. Make and log purchases, track expenses, order supplies. Review budget reports with department leads
  • Active participant in hiring process. Assist with coordinating hiring activities with Division and HR partners (scheduling interviews, etc.)
  • Assisting with coordinating and arranging department meetings (reserving facilities, arranging catering, handling meeting logistics e.g. Lync/VTC)
  • Assist employees with department travel plans, employee expense vouchers (EEVs), and local travel vouchers (LTVs)
  • Reviewing and assisting in the preparation of correspondence (letters/memos), documents, reports, and briefings according to MITRE standards
  • Maintain current information on key personnel and manage department continuity and evacuation accountability
  • Time card reporting for the department
  • Answering telephones, responding to routine questions, routing calls to appropriate staff and/or relaying messages; ordering supplies and tracking usages levels, distributing mail and processing time sheets
  • The candidate must be self-motivated, willing to learn new things, and able to work collaboratively with others
  • Attention to detail, exceptional organizational skills, excellent written and oral communication abilities, strong problem solving skills
  • Experience with Microsoft applications: PowerPoint, Excel, Word, SharePoint, Outlook and Lync
  • Interest and aptitude for working with department financials
  • Discretion in handling personnel matters
  • High school diploma or equivalent, plus 5 years of experience the equivalent in job-relevant work experience
  • Knowledge of MITRE systems and policies
44

Office Admin Executive Resume Examples & Samples

  • Good communication skills in to coordinate with employees & vendors
  • Show good initiative & pro-active attitude to address office related issues
  • Proficient with Microsoft office software
  • Proven working experiences in similar role
45

Receptionist / Office Admin Resume Examples & Samples

  • Manages the reception area by providing strong customer service to all guests in person and on the phone
  • Maintaining facility structural integrity, exercising quality management by providing satisfactory working environment through property management & outside vendor collaboration, maintaining office equipment, processing invoices and maintaining reports
  • High School Diploma. Bachelor’s Degree preferred
  • 3+ years of experience working in a corporate setting as an Office Manager or Receptionist
  • Detail-oriented with impeccable organizational, work flow, and follow-up skills
  • Strong problem solving, decision-making, and multi-tasking skills
  • Possesses effective time management skills and the ability to adapt to a fluid environment
  • Ability to interact with all levels of the organization while exhibiting a high level of professionalism, discretion, and confidentiality
  • Occasionally lifts and/or moves materials up to 25 pounds
46

Executive Assistant / Office Admin Resume Examples & Samples

  • Possess a high energy with a consistent, polished professional demeanor
  • Maintains very busy calendars for the CEO and other 2 Executive(s)
  • Manages and organizes internal and external appointments and meetings efficiently and accurately
  • Accurately composes memos and correspondence and reviews incoming mail, documents and information
  • Able to distinguish time sensitivity issues and priorities in real time as evolving
  • Organizes and maintains highly confidential files for immediate retrieval
  • Arranges all air, hotel, and ground transportation independently and accurately
  • Manages expense receipts and produce monthly expense reimbursement reports for Executives
  • Handles phones for multiple (3) Executives with poise and discretion
  • Interfaces with and prepares documents for various meetings
  • Intermediate to advanced knowledge of PowerPoint and putting presentations together
  • Follows through on issues in a timely manner-results driven vs excuses type attitude
  • Performs other related duties as required and assigned with confidence and professionalism
  • High School graduate and some college preferred,
  • 5 years of experience supporting senior executives
  • Solid, Microsoft Office; Word, PowerPoint and Excel - latest version of Windows
  • Must have strong customer service skills and professional phone handling expertise
  • Excellent time management, organizational, and problem-solving skills
47

Medical Office Admin Resume Examples & Samples

  • Medicare/Home Health experience preferred
  • Medicare Billing/Oasis/485s Experience desired
  • High School graduate required
  • Previous experience in an administrative assistant role in the home care setting is desired
  • Ability to multi-task and work under stressful conditions
  • Computer proficiency and keyboard skills required
48

Office Admin Resume Examples & Samples

  • Prior experience in a high-volume/fast-paced environment required
  • Strong verbal and written communication skills; ability to communicate with all levels of the organization
  • Ability to work as a team player for the overall goals and objectives of Aramark and The College of Charleston
  • Strong analytical skills; ability to meet deadlines; and able to maintain confidentiality
  • Cash handling and sales experience desired
  • Excellent communication skills, organization skills, and attention to detail
49

Office Admin Resume Examples & Samples

  • Typical Job Group Code :D.1
  • Reporting Lines
  • Functionally Reports to :SES SCTS Delivery Manager
  • Operationally Reports to :SES SCTS Delivery Manager
  • Directly Supervises :None
  • Key Interactions:Internally: Teams: DBA, Security, Network, Storage, Systems and SES Team. Externally: Software Vendors
  • Profile (Skills & Qualifications)
  • Must have :Strong technical skills in 2010, 2013, 2016 and SP Online administration; Master in windows PowerShell; 2010, 2013 On Prem - Installation, deployment of third party/custom solutions like Docave, upgrade, migration and
  • Nice to have :Exchange and Skype for business online
  • Main Accountabilities: Daily health checkup, Incident, request and change management. Be part of migration and proposal team and work along with senior admin team members. Reporting of work status and follow process, templates and KPI
  • Only for Local Contracts
50

Temporary Office Admin Resume Examples & Samples

  • Efficiently and timely handles meetings/event
  • Professionally and courteously handles all internal clients
  • Creates strong and effective internal partnerships and collaborates across the business; listens and values the opinions of others
  • Is an effective team member; supports the team by pitching in at any level and effectively working across the organization to meet the needs of the business
  • Takes ownership of personal actions and outcomes; encourages and empowers others to do the same
  • Embraces change; maintains an open mind and is flexible and adaptable in the face of ambiguity and change
  • Focuses efforts on achieving SMART objectives aligned to the Company’s Strategic Imperatives
  • Proactively seeks opportunities to increase knowledge, skills and abilities
  • Monitors and pursues upward and lateral growth opportunities to enhance expertise and drive career development
  • Sense of urgency – prioritizes well, shows energy, reacts to opportunities, instills urgency in others and meets deadlines
  • Productivity – manages a fair workload, volunteers for additional work, prioritizes tasks and manages time well
  • Relationships – Can build and maintain effective relationships with internal clients
51

Office Admin Cum Team PA Resume Examples & Samples

  • Diploma in Business administration or secretarial qualification
  • 8+ years related experience in supporting business leaders
  • Good organisational and planning skills
  • Good attention to detail and accuracy
  • Possess Initiative and have positive attitude
  • Excellence personal skills as to be able to manage without authority
  • Fluent in written and spoken English
52

Engineering Coordinator / Office Admin Resume Examples & Samples

  • Coordinates and oversees the maintenance and alteration of the office areas and equipment, as well as layout, arrangement and housekeeping of the office facilities
  • Serve as the point person for office manager duties including maintenance, mailing, shopping, supplies, equipment, bills, and errands
  • Responsible to ensure on a daily basis that the overnight shipments are sent out and packages are received and distributed accordingly
  • Responsible for entering and tracking received items. Match incoming shipments to Purchase Order/work order. Verify line item and quantity tie to Packing List. Process receiving transaction into ERP system. Notification of goods received is e-mailed or material is delivered to proper person/department. Forward paper work to Accounts Payable for Invoice processing
  • Support for arranging internal office meetings (schedule hotels, transportation, order of lunches, etc.)
  • Manage relationships with vendors, service providers, and landlord
  • Manage event planning or functional specific events as necessary for Novi office
  • 2+ years of previous experience in office management
  • Frequently required to stand/walk, sit, feel, talk and hear
  • Occasionally required to write by hand, reach, climb, stoop, kneel, crouch or crawl; lift moderate amounts of weight (10 pounds to 20 pounds)
  • Regularly operate office equipment requiring repetitive hand movement and fine coordination
  • Specific vision requirements include near and far vision and color vision
  • Rarely kneel or crawl
  • Work is performed primarily in an environmentally controlled standard office environment with extensive human contact with frequent interruptions
  • Minimal noise level
53

Office Admin Resume Examples & Samples

  • Previous experience working in a Customer Service environment
  • Previous Administrative experience
  • Excellent Communication skills both orally and written
  • Proficient in a variety of software applications including Microsoft Office Suite
54

Senior Office Admin, Singapore Resume Examples & Samples

  • Minimum of five (5) to seven (7) years prior administrative/secretarial experience. At least 3 years as personal assistant or executive secretary to senior level management, preferably in high tech multi-national company
  • Proficient in use of PC software and applications including MS Office, Outlook, Word, Excel is required
  • Ability to handle complex internal processes, IT systems, expense reports, travel arrangements
  • Fluency in English and also an effective communicator, both verbal and written, in the English language
  • Experience interfacing with external customers, e.g., government officials, regional consultants
  • Good key stake holder management skills, ability to respond to internal customer needs and coordinate events/meetings effectively
55

Office Admin Resume Examples & Samples

  • Completes a broad variety of administrative tasks including: managing active calendars; completing expense reports; composing and preparing correspondence that is frequently privileged and must be kept confidential
  • Arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings; provides full itineraries in calendar and circulates as necessary
  • Maintains stationary and supplies inventory and replenishes, makes special orders via company credit card
  • Reconciles multiple credit card statements each month; uses Purchase Req system to make large orders
  • Support strategic events and strategic customer and internal and external meeting logistics, meeting room reservations. Maintains Calendar for and general operation of small Corporate Executive’s conference room in security suite
  • Work closely and effectively with senior leaders to keep informed of upcoming commitments and responsibilities, following up appropriately, and adjusting for conflicts. Communicate with key individuals inside and outside of the organization. Observing, receiving, and otherwise obtaining information from all relevant sources. Attend meetings at the request of senior management, take minutes and draft reports as necessary
  • Provide administrative support to other security operations as necessary within a SCIF such as access control, escorting uncleared personnel, shredding classified paper, etc
  • Proficiency in Microsoft Office products is essential, including Excel, PowerPoint, Outlook, and Word
  • Excellent time management, strong interpersonal skills, including tact and diplomacy, and articulate communications (written/verbal) are highly important. Excellent organizational skills
  • Ability to plan/organize off-site and/or technical exchange meetings
  • Be self-sufficient and able to effectively organize and prioritize tasks
  • Exhibit a high level of professionalism and work autonomously, including interactions with senior management, sponsors and leaders both in and outside of MITRE
  • Ability to pursue multiple simultaneous tasks, prioritize tasking and work independently, paying strong attention to detail
  • Demonstrated SharePoint expertise
56

Dental Office Admin Assistant Resume Examples & Samples

  • Greets and interviews patients, family, or other related individuals in a friendly and courteous manner to obtain pertinent information for the purpose of producing a medical record, registering patients and creating appointments
  • At each patient visit, verifies patient insurance/address/telephone/contact information for billing and notification purposes; initiates appropriate procedures to maintain accurate patient and/or department records in the sites registration system
  • Maintains accurate information regarding all insurance accepted by practice (including Commercial Insurance, HMOs, etc.); maintains accurate information regarding what services are covered by each plan, any deductibles or coinsurance required. Corrects and updates patient demographic and insurance information
  • Answers questions and provides information regarding the practices policies and procedures
  • Communicates with patients to schedule appointments in a timely manner to maximize patient satisfaction via telephone and in person. Screens and refers patient calls for same-day appointments to appropriate clinical staff
  • Contacts patients prior to appointments for reminder purposes via telephone and contacts patients who miss appointments to reschedule
  • Generates and sends patients letters, forms, and reports as directed by the supervisor
  • Notifies the dentist of record of all missed appointments at the end of each session
  • Registers and processes patients in all areas accurately and timely as per established procedures
  • Able to enter all charges and diagnosis on encounter forms on a daily basis using the most specific ICD-9 codes
  • Relieves other employees while they are on breaks, vacation, sick leave and/or attending training/meetings as assigned by supervisory staff
  • Reports problems with workflow, procedures, conflicts and/or other concerns encountered in the workday to supervisory staff
  • Performs a variety of clerical duties involved in maintaining patient medical records to include filing and scanning loose notes and reports in accordance with established priorities and procedures
  • Checks medical record for signatures, dates, permission forms, and other pertinent information. Checks procedures and coding of services rendered as appropriate
  • Performs cashiering tasks as assigned
  • Provides translation assistance as needed to facilitate the patient and provider interaction
  • Picks up and delivers packages or mail as required outside of hospital and clinic premises
57

SH Office Admin Assistant Resume Examples & Samples

  • Can take high pressure, quick learning ability, high awareness of team work and resposible
  • Fast solution and good working efficeiency
  • High motivation to handle all works
  • University master degree above
  • Perfer married with child
58

Office Admin Resume Examples & Samples

  • Be the first point of contact for Houzz employees & guests
  • Ensure that our kitchen is on top at any time (preparation of weekly shopping list, food deliveries)
  • Ensure office efficiency by anticipating and providing needed supplies, and identifying other necessary duties for productive operation
  • Handle equipment procurement and inventory, equipment setup
  • Assist with ad hoc projects and general administrative duties
  • Organize different welfare activities: happy hours, birthdays, Holidays, work anniversaries and other special events
  • Support the new employee’s on-boarding process
  • Support in managing and controlling shipments, orders, inventories and deliveries
  • You’re happy to work with people and desire to contribute to Houzz’s reputation, growth, culture and success
  • Strong organizational skills, detail-oriented, and the ability to handle multiple priorities in a fluid startup environment
  • Strong interpersonal skills, energetic and professional, positive and can do attitude, ability to adapt to change, dependability, not afraid to roll up your sleeves, mature demeanour
  • Experience providing administrative support in a startup environment - a plus
59

Office Admin Resume Examples & Samples

  • Responsible for various administrative tasks
  • Complete assigned administrative tasks
  • Assist with communication to follow-ups with stores and terminals
  • Assist with special projects as required
  • Assist with any area of department as needed
  • Perform duties as required
60

Office Admin Manager Resume Examples & Samples

  • Three to five years of relevant experience required
  • Proficient in Microsoft Programs (Outlook, Word, Excel, PowerPoint, and SharePoint) required
  • Expert level written and verbal communication skills required including professional etiquette
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment