Admin Secretary Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the admin secretary job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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JM
J Moore
Jaquan
Moore
795 Daugherty Station
Phoenix
AZ
+1 (555) 637 2544
795 Daugherty Station
Phoenix
AZ
Phone
p +1 (555) 637 2544
Experience Experience
Detroit, MI
Admin Secretary
Detroit, MI
Feeney, Bins and Ryan
Detroit, MI
Admin Secretary
  • Maintains a file for charts received for patients scheduled for surgery according to date to prevent loss in the event of a change or rescheduling
  • Coordinate and schedule meetings for individual physicians
  • Coordinate and complete any special projects as directed
  • Order and maintain office supplies for physicians and operations staff
  • Operate standard office machines and equipment such as computer, fax machine and photocopier
  • Prepares and arranges charts with proper forms for each patient type
  • Assist with the collection and maintenance of CME credit documentation for all physicians. Track and update credits to assure physicians meet standards for acquiring licenses and hospital staff privileges
Boston, MA
Medical Admin Secretary
Boston, MA
Kreiger, VonRueden and Lebsack
Boston, MA
Medical Admin Secretary
  • Complete and file Worker’s Compensation reports
  • Performs general clerical duties on a daily basis such as filing, and other specific duties
  • Assist physicians with professional memberships, board certifications, and fellowships
  • Assesses and organizes workload to determine the order of priority, in order to expedite the processing of the preop data
  • Compile, type, edit and distribute any correspondence/information according to general directions received from physicians or managers
  • Assist operations team with expense forms, seminars/courses, flight and hotel arrangements
  • Gathers data to complete monthly statistical report for Pain Management Department
present
New York, NY
Admin Secretary / Coordinator
New York, NY
Ondricka, Daniel and Auer
present
New York, NY
Admin Secretary / Coordinator
present
  • Provides support with scheduling, calendar maintenance, meeting minutes
  • Manages administrative duties with minimal supervision, including project coordination
  • Processes purchasing requests, payments and expense reimbursements
  • Organizes and coordinates meetings/conferences
  • Conducts data entry and analysis
  • Assist with processing highly sensitive and confidential information
  • Support staff in assigned project work
Education Education
Bachelor’s Degree in Initiative
Bachelor’s Degree in Initiative
Portland State University
Bachelor’s Degree in Initiative
Skills Skills
  • Good communication skills – verbal and written
  • Ability to employ basic reasoning skills
  • Knowledge of organizational operations and procedures
  • Proficient in the use of computers and related software such as Microsoft Office (Word & Excel)
  • Approximately six to twelve months related work experience necessary in order to gain full knowledge of secretarial and office procedures, use of operation of standard office equipment and compose and type correspondence
  • Ability to use EMR, other relevant computer hardware and software, telephone, copier, fax machine and other standard medical office equipment
  • Ability to interact with patients, medical and administrative staff, and the public effectively
  • Ability to multi-task, manage details and organize efficiently and effectively
  • Ability to read, interpret, and apply policies and procedures
  • Ability to set priorities among multiple requests
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2 Admin Secretary resume templates

1

Admin Secretary Resume Examples & Samples

  • Utilizes communication skills by answering the telephone by the third ring, responding in a pleasant manner and directing calls appropriately
  • Performs general clerical duties on a daily basis such as filing, and other specific duties
  • Maintains a file for charts received for patients scheduled for surgery according to date to prevent loss in the event of a change or rescheduling
  • Prepares charts by placing required lab work, EKG, Chest X-ray, and history and physical on correct patient charts, assuring that all copies are legible and within the required time frame
  • Notifies the charge nurse immediately if unable to complete. Stamps patient charts correctly
  • Prepares charts according to procedure, ensuring appropriate paperwork is available for admitting nurse (Radiology, OR)
  • Delivers completed, stamped charts, along with patient's old records to ACU (ambulatory care unit)
  • Serves as liaison between physician's offices, inpatient units, ancillary departments, and other services to ensure coordination in the delivery of patient care
  • Distributes pre-admission sheets to pre-admission clerk in agreed upon time frame
  • Assesses and organizes workload to determine the order of priority, in order to expedite the processing of the preop data
  • Coordinates and schedules outpatient transfusions and infusions
  • Participates in quality improvement activities to improve the flow of patients and required documents
  • Maintains an orderly, clean, well stocked office area, reordering supplies on appropriate order days
  • Prepares and arranges charts with proper forms for each patient type
  • Makes necessary phone calls to ensure the availability of chart requirements for the surgical procedure
  • Gathers data to complete monthly statistical report for Pain Management Department
  • Notifies admitting department of changes in patient admission status, cancellations, and invasive procedures
  • Minimum 1 year in hospital setting or equivalent
  • Typing and basic computer skills a must
2

Admin Secretary Resume Examples & Samples

  • Assist operations team with expense forms, seminars/courses, flight and hotel arrangements
  • Coordinate and schedule meetings for individual physicians
  • Coordinate and complete any special projects as directed
  • Order and maintain office supplies for physicians and operations staff
  • Operate standard office machines and equipment such as computer, fax machine and photocopier
  • Assist with the collection and maintenance of CME credit documentation for all physicians. Track and update credits to assure physicians meet standards for acquiring licenses and hospital staff privileges
  • Secure locations and additional needs (ie lunch, handouts, etc) for meetings or functions
  • Ability to set priorities among multiple requests
3

Admin Secretary / Coordinator Resume Examples & Samples

  • Associates degree and 3-5 years direct experience OR 6-8 years professional experience
  • Requires substantial, demonstrated ability in exercise of judgment, discretion, independent action and initiative, and excellent analytical and communication skills
  • Independent decision-making very important as this person will be charged with daily functioning of busy office and will be first line of interaction with all visitors and callers
  • Ability to work independently, to prioritize work, to anticipate deadlines, and to concentrate on and pay attention to detail
  • Exemplary written and verbal communication skills; pleasant, courteous, and helpful telephone manner and professional demeanor for favorable "first impression"
  • Strong interpersonal skills necessary to be socially perceptive in accepting, relaying, and respecting confidential information, communicating policies and procedures, and dealing with individuals from variety of disciplines and diverse backgrounds, including influential people
  • Proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers
  • Excellent record-keeping skills, office organizational skills, and computer literacy necessary for entering and manipulating statistical data, creating schedules, and maintaining detailed, accurate, and complete records
  • Must be able to maintain strict protocols of all confidential or sensitive information
4

Admin Secretary / Coordinator Resume Examples & Samples

  • Provides support with scheduling, calendar maintenance, meeting minutes
  • Manages administrative duties with minimal supervision, including project coordination
  • Processes purchasing requests, payments and expense reimbursements
  • Organizes and coordinates meetings/conferences
  • Provides coverage for Legal Office as needed
  • Conducts data entry and analysis
  • Expertise using Microsoft Office Suite
5

Admin Secretary Resume Examples & Samples

  • Knowledge acquired through a high school education plus two or more years extended P.C. training or relevant course work
  • Work requires experience working in an Engineering / Security environment
  • Position requires good public relations skills
6

Medical Admin Secretary Resume Examples & Samples

  • Provides secretarial/administrative support to Department Chair
  • Prepares/Maintains calendars for Department Chair
  • Prepares/transcribes correspondence; types/transcribes a variety of medical and non-medical confidential material, proofreads material
  • Takes minutes at Faculty meetings and Committee Meetings
  • Responsible for responding to inquiries via e-mail, telephone and in person for Department Chair
  • Prepares travel schedules; handles details necessary for the preparation of a variety of forms, vouchers and reports
  • Responsible for updating Chair's CV
  • Coordinates conferences, meetings, lectures and other department activities
  • Reviews and distributes credentialing applications to assigned faculty
  • Provides secretarial support to faculty in secretary's absence. Provides coverage for all secretarial responsibilities when other secretaries are away from the office
  • Provides administrative support as needed for Clinical Administrator
  • Documented completion of at least 32 hours of Secretarial Skills Enhancement or Basic Management Skills such as those for Senior Medical Secretary
  • At least 12 months experience as a Senior Medical Secretary at TTUHSC and most recent performance evaluation of Very Good or Outstanding OR 5 years experience in a progressively responsible secretarial position with 3 years in a medical or scientific setting
  • Institutional purchasing policies and procedures
  • Some knowledge of TTUHSC's mission
  • Familiarity with the credentialing process
7

Admin Secretary Resume Examples & Samples

  • Utilize the PC and related software programs to accomplish assignments such as: the taking and transcribing of dictation, the completion of various forms and compiling of reports as required by governmental agencies and the Corporate Office
  • Prepare various reports, which may include but are not limited to, monthly insurance reports to Corporate Office, annual employee data sheet, and monthly listing of employees by position
  • Set up and maintain filing systems including census records of patients and employees