Department Secretary Resume Samples

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AG
A Goyette
Audie
Goyette
1821 Cole River
Boston
MA
+1 (555) 546 2957
1821 Cole River
Boston
MA
Phone
p +1 (555) 546 2957
Experience Experience
New York, NY
Department Secretary
New York, NY
Bruen, Hackett and Schamberger
New York, NY
Department Secretary
  • Participates in developing and ongoing monitoring of departmental operational and capital budgets for efficient management of office functions
  • Develops and maintains efficient working relationships
  • Provides assistance with the non-routine requests for Hospital and Plaza related items (i.e. keys, access, new installs, LD codes)
  • Work with search committee chair to establish interview schedules and arrange travel/accommodations for candidates
  • Under the general direction of the Director of Plant Operations, provides assistance to the Director in the daily operations of the department
  • Performs patient registration and enters charges
  • Assists with orientation of new staff members
Detroit, MI
Production Department Secretary
Detroit, MI
Schmidt and Sons
Detroit, MI
Production Department Secretary
  • Network with other assistants at agencies and management companies
  • Fax distribution to crew and management
  • Develop familiarity with all projects in production and names of all relevant people involved with each project
  • Creating and updating crew contact list/Overseas studio contact list for TVA management
  • Assist Show Executives with coverage on spec script submissions
  • Provides support with start end date report
  • Provides support for new series prior to green light phase
present
Chicago, IL
Department Secretary Center For Interventional Endoscopy Orlando
Chicago, IL
Shields and Sons
present
Chicago, IL
Department Secretary Center For Interventional Endoscopy Orlando
present
  • Proficiency with Microsoft Office software (Outlook, Word, Excel)
  • Performs a wide range of clerical and administrative functions including department reception (courteously screening/referring calls and greeting/directing visitors), filing, mail receipt and distribution, department reporting, copying functions, etc
  • Maintains department files, records, etc. May be responsible for ensuring up-to-date reporting including employee time and attendance, IDTs, PAVs, expense reports, phone lists, etc. Maintains various department forms, basic to mid-level spreadsheets, documents, etc. May be responsible for department petty cash functions
  • Supports department with various secretarial functions including basic to mid-level correspondence. May be responsible for meeting agenda/minutes and distribution
  • Supports department with various projects including department improvement initiatives. Attends meetings as requested
  • Completes other work as requested
  • Identifies and assists with opportunities for performance improvement activities on the unit and with other service areas
Education Education
Bachelor’s Degree in Independent Judgment
Bachelor’s Degree in Independent Judgment
Temple University
Bachelor’s Degree in Independent Judgment
Skills Skills
  • Ability to manage and access reports as available on MEDITECH, (doctor round reports, diet lists, requests, dietary requests and messages)
  • Demonstrates knowledge and ability to respond appropriately to codes (RED, BLUE, GREEN, BLACK, YELLOW, ORANGE, and PINK)
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and e-mail
  • Ability to act calmly and decisively in emergency situations and exercise sound judgment
  • Ability to accept work direction from multiple sources and prioritize tasks
  • Demonstrated discretion and the ability to maintain confidentiality
  • Working knowledge of automated office equipment
  • Thorough knowledge of clerical and office procedures
  • Proficiency in computer skills to include word processing, database and spreadsheet programs
  • Excellent organizational skills
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15 Department Secretary resume templates

1

Department Secretary Resume Examples & Samples

  • Typing, proofing and comparing of complex legal documents (prospectus, agreements…)
  • Organising and monitoring signatures processes
  • Maintaining accurate and up-to-date physical and electronic filing system
  • Organising legalisation, certification of documents
  • Involved in international and cross border files
  • Fluent in English and French. Other languages would be an advantage
  • Complete familiarity with Outlook, Word, Excel and Power Point
  • Proficiency in preparation of typed material
  • Ability to work within a team environment and good communication skills
  • Excellent organisational skills and sound judgement
  • Professional secretarial qualification,andat least 1 - 2 years secretarial/administrative experience in a professional, multilingual environment
2

Production Department Secretary Resume Examples & Samples

  • Take and type up notes from meetings
  • Proofread and type up scripts through Final Draft
  • Updating daily, weekly and monthly reports
  • Distribution of materials
  • Scheduling calendar for Executive Producers
  • Answering phones, taking messages and tracking calls
  • Completing travel authorizations and coordinate travel for production crew both domestic and international
  • Completing expense reports as per WDTVA procedures
  • Ordering supplies for crew/production
  • Coordinating and setting up meetings for Story Editor, Producer, Director and production crew in general
  • Creating and updating contact lists for TVA and production studio
  • Point person for facilities; contact operations for crew needs
  • Performing all other applicable duties as assigned
  • A minimum of 2 years administrative experience, preferably at an executive level
  • Proven ability to problem solve and prioritize
  • Proficient computer skills Word/Excel/Outlook/PowerPoint experience
  • Ability to multi-task a variety of projects at any given time
  • Bachelor’s degree or equivalent combination of work experience
3

Production Department Secretary Resume Examples & Samples

  • Minimum of 1 year of administrative experience
  • Proficient computer skills – Outlook and Word
  • Proficient in Final Draft
  • Demonstrated detail-orientation organizational skills
  • Demonstrated ability to communicate effectively, both written and verbal
  • Bachelor’s Degree or equivalent work experience
  • Knowledge of Television Animation Process
  • Experience in a writer’s room
4

Production Department Secretary Resume Examples & Samples

  • Arrange initial meet and greet interviews for Executive Director/Director of Production
  • Serves as a source of information on Company/Studio/Division events and services. Create/update information walls/signs at each location (Empire/Sonora)
  • Assists Executive Director/Director of Production by printing updated reports and schedules which include all current series in production
  • Maintains calendar, arranges various meetings, answers phones and handles expense reports
  • Handles all SAP vendor submissions
  • Provides support for new series prior to green light phase
  • Provides support with start end date report
  • Work closely with Executive Director/Director of Production on updating the following
5

Production Department Secretary Resume Examples & Samples

  • Assist Show Executives with coverage on spec script submissions
  • Be familiar with all appropriate personnel in publicity, marketing, programming, and other departments in order to aid staff in completing assignments
  • Network with other assistants at agencies and management companies
  • Entertainment internship, production, and/or agency experience
  • Strong creative and story skills
  • Proven ability to problem solve, prioritize, and multi-task
  • Proven knowledge of Keynote and Microsoft Office Suites
  • Tech Savvy
6

Production Department Secretary Resume Examples & Samples

  • Data entry; updating daily, weekly and monthly reports as needed
  • Fax distribution to crew and management
  • Photocopying as needed
  • Setting up show script files and maintaining during course of production
  • Compiling and distributing show credits
  • Scheduling calendar for Executive Producer and Director (and Line Producer when applicable)
  • Answering phones for Executive Producer and Director, taking messages and tracking calls (and Line Producer when applicable)
  • Completing travel authorizations and coordinating travel for production crew both domestic and international
  • Completing expense reports as per DTVA procedures
  • Distributing paychecks (if applicable)
  • Ordering supplies for crew/production through SAP E-Source and approved vendors
  • Coordinating and setting up meetings for Executive Producer, Director and production crew in general
  • Scheduling and attending (if applicable) “Attended Edit” sessions with recording studio rep
  • Assist with documents needed for recording purposes under direction of the Line Producer
  • Preparing Pick-Up and/or ADR Memos for Script Department as directed by show runners
  • Creating and updating crew contact list/Overseas studio contact list for TVA management
  • Increasing crew morale by suggesting team building activities (crew potlucks, birthday celebrations, etc.)
  • Performing all other applicable duties as assigned by Line Producer/Executive
7

Production Department Secretary Resume Examples & Samples

  • Provides day to day administrative support to the Executive Producer, Director and Line Producer including but not limited to phones, calendar, expense reports, filing, data entry, etc per DTVA procedures
  • Updating daily, weekly and monthly reports as needed
  • Performing all other applicable duties as assigned by Line Producer
  • Minimum of 1 year of administrative support experience preferably in production
  • Detail orientated and organized
  • Fluency in MS applications including, Excel, Word, PowerPoint, Outlook, Final Draft & SAP
  • Self-motivated, proactive and able to work well both independently and collaboratively using good judgment
  • Strong time management skills; excellent multi-tasker and able to work well in a high-pressure/fast paced environment
  • Knowledge of Television animation process/pipeline a huge plus
  • Bachelor’s degree in related field or equivalent years of experience
8

Department Secretary Resume Examples & Samples

  • Assist daily operation of the department, including but not limited to meeting room booking, training coordination, hotel booking for team members, helping visitors from other offices
  • Completes moderately complex filing activities such as scanning and electronic filing
  • Performs other general clerical duties as needed
  • 4+ years relevant experience preferred. Basic word processing and spreadsheet skills needed
9

Department Secretary Resume Examples & Samples

  • Schedules appointments and manages calendars for administrative staff as needed
  • Answers the phone within three rings and checks voicemail at least every 2 hours. Demonstrates the ability to maintain courteous attitude while placing callers on hold and responding back to them. Supports other staff by helping with the front phone when needed
  • Demonstrates the ability to accurately handle front office paper flow: Patient census, referral logs, admission and discharge information
  • Demonstrates the ability to handle front-office duties: processing faxes received, faxing reports, delivering mail, copying and sending reports
  • Demonstrates the ability to use Microsoft Office, fax machine, copy machine, voicemail, and Vocera
  • Demonstrates an understanding of department procedures and protocols for charts: set up, processing, filing, organizing, auditing and discharging
  • Collects necessary hospital and/or regulatory forms and scans into medical records
  • Coordinates data collection and inputs information for Medicare reporting within the CMS designated time frames
  • Collects appropriate admission and discharge information from the medical record
  • Audits charts for completion of information and notifies appropriate manager for assistance when deficits are identified,
  • Competent in use of facility data programs used for data entry and submission
  • Acts as an advocate for Sutter Rehabilitation Institute through positive, knowledgeable, and timely customer service to patients and staff members
  • Demonstrates courtesy and guidance to visitors and patients, consistently responding to requests for information
  • Notifies staff members when taking breaks or lunch; returns promptly at end of each
  • Interfaces well: within and outside the department, with all disciplines, patients, and staff
  • Maintains confidentiality of patient and staff information at all times; does not discuss patient or department business when the conversation can be overheard
  • Annually reviews office procedures and implements changes as necessary
  • Assists with orientation of new staff members
  • Limits social/personal interactions to a level that enhances and supports efficient patient care and department operations
  • Prioritizes tasks and organizes sufficiently to achieve maximum productivity/efficiency
  • Reports issues impacting patient care, departmental operation and safety to supervisor or Director
  • Offers alternatives to practices that are inefficient, ineffective, or otherwise negatively impact the department
  • Attends all departmental meetings and participates actively
  • Understands the basic operations of the department and can readily apply the procedures to departmental situations; clearly relates knowledge of hospital and departmental operations, policies, and procedures to others as requested
  • Accepts changing conditions, new processes, and new assignments willingly
  • Previous office experience in a healthcare environment required, orequivalent combination of education and experience
  • Previous medical-office experience preferred
  • Knowledge of insurance criteria and authorization processes
  • Knowledge of computer equipment and software programs
  • Demonstrated skills in interpersonal communications and the ability to work with patients and staff members in a positive manner
  • Ability to write legibly, print clearly, spell accurately, and use proper grammar
  • Ability to maintain an effective workflow system
  • Ability to act calmly and decisively in emergency situations and exercise sound judgment
  • Ability to accept work direction from multiple sources and prioritize tasks
  • Demonstrated discretion and the ability to maintain confidentiality
10

Department Secretary Resume Examples & Samples

  • Responsible for the processing of data for reports on a routine and impromptu basis
  • Responsible for the maintenance of departmental/SA files and databases as directed
  • Responsible for varied special projects and other duties as required
  • Performs other related job duties as required
  • This job has no supervisory responsibilities
  • Typing 45 WPM
  • Working knowledge of and the ability to become proficient in database, spreadsheet management, their associated computer programs (Microsoft Word/Excel), and other programs as required
  • Demonstrated expertise in the operation of standard office equipment (Personal Computer), FAX machine, photocopier, and adding machine
  • Must be detail-oriented, and possess effective verbal and written English-speaking communication skills
  • Ability to record and transcribe accurately notes/minutes from meetings
  • Ability to lift/transport items of up to 20 pounds weight
  • Ability to bend/stoop/reach
  • Ability to perform varied clerical duties requiring a high degree of independent judgment, speed, and accuracy
  • Other qualifications as outlined in the collective bargaining agreement
11

Department Secretary Emergency Room Day Resume Examples & Samples

  • Computer literate with experience in Excel, Word and Internet applications
  • General office experience combined with good communication, organizational and prioritization skills required
  • At least one year of Secretary experience in a hospital settingrequired
12

Department Secretary Resume Examples & Samples

  • Assists in entering patient information and scheduling in Meditech computer system
  • Maintains a neat and orderly department
  • Assists staff members in patient transport as needed
  • Familiarity with medical terminology required
13

Department Secretary, Grade Resume Examples & Samples

  • Responsible for the production, distribution, and file maintenance of all/or a defined portion of HR/Staffing-related documentation for the Medical Center(s) or Service Area
  • Responsible for the collection, summation, maintenance, and submission of payroll and capital equipment budget requests/reports for location manager/PSM's
  • Maintains calendars, arranges meetings, and travel itineraries
  • Two (2) to four (4) year's general office/administrative/clerical support required
  • Strong customer service and interpersonal relationship skills required
  • Requires strict maintenance of confidentiality
  • Must be willing to work in a Labor Management Partnership environment
  • If it is determined that you need to complete testing to qualify for this position, you will receive an email inviting you to take the assessment(s) listed above. Passing test scores remain on file for one year
14

Department Secretary Resume Examples & Samples

  • Business Associate Degree or High School degree with appropriate experience
  • Five years office experience in a health care setting
  • Independent decision making skills
  • Proficiency in computer skills to include word processing, database and spreadsheet programs
  • Ability to work effectively with technical and medical staff
15

Department Secretary Resume Examples & Samples

  • Knowledge in the Electronic Residency Application Services (ERAS)
  • Knowledge in the Interview Broker web based scheduling system
  • Able to request SVH access from contract manger and Eid
  • Maintain applicant files
  • Scan and upload old resident files
16

Department Secretary Rehab Services Forney Days Resume Examples & Samples

  • Performs supportive duties to keep the department running efficiently and according to departmental/hospital policies and procedures
  • Coordinates patient schedules with staff availability, maintains patient records, and acts as a liaison between the clinic, hospital and physician offices to ensure smooth operations and patient flow
  • Works collaboratively with the Medical Records department and Patient access to ensure charts are readily available for billing and maintained within the HIM department
  • Safely manages the environment of care while providing services
17

Department Secretary Resume Examples & Samples

  • May compose basic or uncomplicated correspondence such as notes and email messages on behalf of the supported area
  • Maintains and tracks simple records. Prepares or updates simple and routine correspondence or reports using software applications such as word processing, spreadsheets, and databases. Producing correspondence generally requires basic understanding of various software applications
  • Maintains manual files and other records. Retrieves files and other records as requested by staff
  • Provides general phone coverage for group. Accepts incoming calls on behalf of the supported group and may provide routine information to the caller. Generally, takes messages and directs them to proper staff member. Welcomes incoming visitors and directs them to proper staff members
  • Schedules meetings and appointments. Meetings and appointments are typically common and routine requiring little coordination of others’ schedules. May also arrange travel schedules, transportation and overnight accommodations, and food and beverage ordering
  • Photocopies documents for supported group. Collates documentation as necessary. May perform other clerical duties such as stuffing envelopes and filing. May complete routine forms such as invoices, payroll documents, vouchers, etc. May order and maintain office supplies
  • Accepts incoming mail and distributes it accordingly
18

Department Secretary Resume Examples & Samples

  • Answering phones appropriate etiquette
  • Updating CV and Endo schedules on board
  • Updating current phone list of all employees including Endovascular, SPD, Pacu and
  • E12. To uphold the standards of the profession and organization and practice ethically and with integrity
  • Functions as preceptor (after initial orientation, performance of orienting staff person reflects quality of preceptor’s
  • Two years of general clerical or one year of hospital clerical experience
  • Appropriate skills relating to telephone etiquette
19

Department Secretary PRN, Women s Services Resume Examples & Samples

  • Demonstrates effective communication skills
  • Demonstrates ability to maintain patient records
  • Ensures patient stay is not delayed
  • Experience as a unit secretary (preferred)
20

Department Secretary Resume Examples & Samples

  • Under the general direction of the Director of Plant Operations, provides assistance to the Director in the daily operations of the department
  • Mainly responsible for the management of all Telecommunications systems within the Hospital and Medical Plaza
  • Provides assistance with the non-routine requests for Hospital and Plaza related items (i.e. keys, access, new installs, LD codes)
  • Interfaces directly with Plaza Leasing Management offices regarding Plaza needs
  • Excellent typing and telephone skills
  • Demonstrates competence in the use of verbal and written communication skills
  • Previous executive secretarial experience in hospital or selected commercial enterprise preferred
  • Ability to work under pressure with many interruptions
  • Demonstrates reasonable intelligence, diligence, accuracy, willingness to cooperate, neatness in appearance, and promptness in keeping with the prestige and image of the hospital
  • Ability to interact with both Public and Professional individuals on a daily basis
  • Judgment commensurate with education, training and experience
21

Department Secretary Resume Examples & Samples

  • Transcribes consultation reports, summaries & instructions, utilizing transcribing machine & notes
  • Distributes copies according to established policies & procedures
  • Types correspondence, memorandums & statistical reports pertaining to departmental activities, which may require extracting medical data from patient charts
  • Screens departmental telephone calls, gives information to patients & other callers, takes information & relays calls as appropriate
  • Responds to requests for medical information requested by outside doctors, schools & government agencies according to established polices & procedures
  • Sets up & maintains departmental logs & files
  • Maintains & orders departmental supplies & medications, & may receive payment for services rendered or direct patients to make payments to appropriate area
  • Establishes & maintains courteous, cooperative relations when interacting w/ other personnel, Health Plan members & the public
  • One (1) year of relevant secretarial experience
  • HS Diploma/GED or equivalent
  • Typing 40 wpm or as required by facility. Typing must be current within one (1) year. Please contact Human Resources for testing
  • Knowledge of Microsoft Word, PowerPoint, Excel, fax machine & calculator
  • Medical Terminology if required by hiring department preferred
  • Microsoft Access & other software applications as required by hiring department preferred
  • Spanish speaking if specified by hiring department preferred
  • Bilingual (English/Spanish) Preferred
22

Department Secretary Resume Examples & Samples

  • Provides secretarial and administrative support to the Department
  • Orders supplies and completes purchase requisitions
  • Schedules meetings
  • Completes charts and/or graphs when necessary
  • Creates presentations
  • Ability to maintain an organized and orderly environment
  • Ability to attend various Meetings and maintain and distribute minutes as required
  • Exercise appropriate self-management in the performance of all duties
  • Able to organize work time to respond to established priorities when completing projects
23

Department Secretary Resume Examples & Samples

  • Maintains neat and organized workspace
  • Handles complaints in a courteous and professional manner
  • Protects patient confidentiality and privacy
  • Acquires and maintains current knowledge in hospital/unit information
  • Demonstrates an awareness of self-learning needs
  • Presents neat appearance
  • Delivers specimens using Universal Precautions and picks-up medications from the Pharmacy
  • Demonstrates skills necessary for EDT
  • Recent computer experience, including data entry and retrieval (required)
  • Experience as a nursing assistant or EMT (preferred)
24

Emergency Services Department Secretary Resume Examples & Samples

  • Comprehensive Stroke Center
  • Level III Trauma
  • 24 beds and 3 Fast Track beds
  • Gives direct, selected nursing care under the supervision of the Registered Nurse
  • Provides encouragement, support and comfort to patients and family members
  • Follows Standard Precautions using personal protective equipment as required
25

Department Secretary Resume Examples & Samples

  • High school graduate or GED plus specialized secretarial, business and/or administrative support coursework
  • Minimum of 3 years’ secretarial experience in a complex office environment requiring discretion, initiative, and independent judgment
  • Proficient and comprehensive skills in personal computer software systems and applications, including word processing, spreadsheets, presentations and databases. (Word, Excel, PowerPoint, Visio and Access)
  • Experience managing multiple calendars, and with Movi and Live Meeting arrangements preferred
26

Department Secretary Resume Examples & Samples

  • Performs telephone skills including answering, holding, retrieving and forwarding calls
  • Listens and responds to patient's needs which may require giving directions and issuing vendor passes
  • Performs other duties which may include but are not limited to maintaining conference room schedules, posts directories and signs daily, ensures cleanliness of the patient waiting rooms and disseminates mail
  • Assists with maintaining and ordering office supplies/equipment
  • Assists with practice operations which may include but are not limited to securing patient authorizations, confirmation of patient appointments and miscellaneous office filing
27

Department Secretary Resume Examples & Samples

  • Performs telephone skills including answering, holding, retrieving and forwarding calls. (15%)
  • Listens and responds to patient's needs which may require giving directions and issuing vendor passes. (35%)
  • Performs other duties which may include but are not limited to maintaining conference room schedules, posts directories and signs daily, ensures cleanliness of the patient waiting rooms and disseminates mail. (20%)
  • Assists with maintaining and ordering office supplies/equipment. (20%)
  • Assists with practice operations which may include but are not limited to securing patient authorizations, confirmation of patient appointments and miscellaneous office filing. (10%)
28

Department Secretary Resume Examples & Samples

  • Processes information, requests, and questions while adhering to confidentiality guidelines
  • Schedules new patient/follow up appointments and prepares charts per department policy
  • Performs patient registration and enters charges
  • Obtains and tracks insurance authorizations and referrals
  • Manages mail/faxes, prepares routine business correspondence and maintains systematic filing procedures
29

Department Secretary Resume Examples & Samples

  • Operates office equipment, such as voice mail messaging systems and uses word processing, spreadsheet, or other software applications to perform the secretarial functions to support the daily operations of the clinical office
  • Answers telephones and directs calls to appropriate staff. Receives and routes messages or documents to appropriate staff
  • Interviews patients to complete documents, case histories, or forms, such as intake, claims or insurance forms
  • Compiles records and maintains medical charts, reports and/or correspondence. Transmits correspondence and/or medical records by mail, e-mail or fax
  • May greet visitors, ascertain purpose of visit and direct them to appropriate staff
  • May schedule and confirm patient diagnostic appointments, surgeries or medical consultations
30

Department Secretary Resume Examples & Samples

  • Be available to work overtime, if needed
  • Be respectful of all with whom you interact and follow the SCL Health Service Behaviors
  • Be in compliance with the drug and alcohol policies
  • Demonstrate a willingness to learn
31

Department Secretary Resume Examples & Samples

  • Provide secretarial and administrative support to Department Heads of Global Treasury (GTHs)
  • Manage calendars of GTHs, coordinate internal & external meeting / conference calls etc
  • Handle all travel arrangements and visa applications
  • Process expenses claims via e-system
  • Attend to ad-hoc admin duties as assigned
  • Proactive and contactable after office hours for urgent matters
  • As backup to Division Head Secretary
32

Department Secretary Resume Examples & Samples

  • Requires three-five (3-5) years’ current experience as a secretary utilizing word processing and management of filing systems required
  • Ability to execute tasks with minimal instructions required
  • Ability to manage telephones, screen calls, prioritize and deal with multiple calls simultaneously required
  • Great word processing skills required. Knowledge of other computer systems and software required (MS, Outlook, Excel, PowerPoint)
  • Solid understanding of English, grammar, punctuation and possess strong math skills required
33

Department Secretary Resume Examples & Samples

  • Ensure that department and program correspondence and mailings are handled with 100% accuracy and in the specified time frame
  • Complete all paperwork for adjunct faculty
  • Maintain files of course syllabi
  • Maintain confidential files
  • Work with search committee chair to establish interview schedules and arrange travel/accommodations for candidates
  • Take minutes at department meetings, prepare draft within 48 hours, and maintain minutes files
  • Ensure 100% of the course tests and exams that are copied are done so in a confidential manner
  • Assist the Chair in course and classroom scheduling
  • Assist the Chair with maintenance of calendar
  • Assist with meeting and event planning
  • Track expenditures
  • Purchase supplies and equipment
  • Complete compensation forms
  • Prepare travel authorizations and complete travel reimbursement vouchers
  • Create and maintain a positive and efficient office environment
  • Handle purchase requests
  • Maintain a variety of budgets
  • Coordinate travel plans; working with the University to verify and document travel
  • Hire and supervise student workers
  • Office work experience required; administrative office work experience preferred
  • Must have budget work experience
  • Microsoft Office work experience required
  • Must possess excellent customer service skills
  • Office management work experience preferred
  • Higher Ed work experience preferred
  • EVA work experience preferred
34

Department Secretary Resume Examples & Samples

  • Effective co-ordination of Line Manager’s diary and departmental schedules
  • Organizing for meetings , events and outdoor activities
  • Liaise with company’s travel agents to ensure effective co-ordination of travel arrangements for the department
  • Organize external visitors’ itineraries from the group and other stakeholders
  • General administration duties including update of filing system, monitoring and ensuring availability of stationery and other working tools
  • Compose routine correspondence and memoranda
  • Prepare induction schedules for new staff
  • Honors degree in Business Administration from a recognized university
  • A minimum of 3 years relevant working experience in a busy office environment preferably in a service industry
  • Experience in a similar capacity for senior executives will be an added advantage
  • Working experience and knowledge on MS PowerPoint and MS Excel is required
  • Good interpersonal, writing and communication skills
35

Department Secretary Resume Examples & Samples

  • Conducts comprehensive patient interviews by obtaining accurate information such as Social Security Number, name, address, phone number, guarantor data, next of kin’s name and phone number, third party payer, etc., while verifying applicable information via on-line software. Assigns coordination of benefits in hospital information system
  • Explains and obtains signatures on the HIPAA Privacy Notice, Treatment Consent and IMM as appropriate
  • Accurately completes MSP forms, when applicable
36

Emergency Department Secretary Resume Examples & Samples

  • Responsible for stocking rooms with supplies
  • Monitors, records and communicates patient condition as appropriate utilizing computerized documentation systems
  • Orients and mentors new staff members
  • At least 1 year of experience in an administrative, secretarial or clerical role
  • 1 year of experience in a healthcare setting (preferred)
37

Department Secretary Resume Examples & Samples

  • Ability to work in a tactful and diplomatic way with variety of customers
  • Proficient in Microsoft Office Suite: Outlook, Word, Excels, PowerPoint
  • Familiar with Medical Terminology
  • 2 years of relevant secretarial experience
  • Work experience in health care
38

Department Secretary Center For Interventional Endoscopy Orlando Resume Examples & Samples

  • Excellent customer service, written and verbal communication skills
  • Proficiency with Microsoft Office software (Outlook, Word, Excel)
  • Discretion and ability to maintain confidentiality
  • Good problem-solving skills, ability to follow directions and take instruction
  • Flexibility, and ability to multi-task and meet deadlines
  • 20 wpm typing skills
  • Business or secretarial education (Preferred)
  • Six months’ office, clerical, or customer service experience (Preferred)
  • Cost Center 7140 - CPR
39

Department Secretary Resume Examples & Samples

  • Under the supervision of the Director of the Fitness & Therapy Center, is responsible and held accountable for all activities related to the administrative management of the Physical Therapy and Massage Therapy services
  • Responsible and accountable for patient scheduling and management of therapists daily work schedules to optimize both productivity and quality patient care
  • Contacts new patients promptly, obtains and gives appropriate information and facilitates commitment for first appointment
  • Enters daily charges accurately and in a timely manner
  • Manages patient flow through the clinic from registration to exit
  • Does daily call backs to minimize no-shows and cancellations
  • Manages medical record to include set up of new chart, matched with diagnosis specific patient education materials
  • Pulls medical records for patients no longer receiving therapy, discharges chart at appropriate time, ensures completion and sends to Medical Record for storage
  • Pulls appropriate patient charts for coders to optimize prompt billing & minimize accounts receivable
  • Maintains supplies and inventory as needed
  • Maintains clean patient rooms between appointments & stocks rooms with linen & supplies
  • Cleans equipment and treatment tables and documents per regulatory guidelines
  • Manages incoming and outgoing mail at least every other day
  • Takes patient payments if PAS staff is not available
  • Manages appointments, payments and gift cards for massage clients
  • Fulfills the duty and responsibility to maintain competence and to continue personal and professional growth
  • Communicate effectively with other care providers (physicians, nurses, and staff) to provide for continuity of patient care and to meet the needs of the customers we serve
  • Demonstrates ability to fulfill requirements of attendance, punctuality, and timekeeping practices
40

Department Secretary Resume Examples & Samples

  • Effective and strong communication Skills – verbal and written
  • Answers department telephone in a professional manner, creating a friendly, cooperative impression on callers
  • Appropriately uses the paging and nurse call systems
  • Demonstrates knowledge and ability to respond appropriately to codes (RED, BLUE, GREEN, BLACK, YELLOW, ORANGE, and PINK)
  • Management of computer systems to enter orders, including tagging of verbal orders and tagging of defective/broken equipment
  • Ability to manage and access reports as available on MEDITECH, (doctor round reports, diet lists, requests, dietary requests and messages)
  • Maintenance of department logs and reports
  • Set-up, maintenance and tear-down of patient charts in a timely manner
  • Maintains inventory and organization of department equipment and supplies (maintains control of lending and borrowing of same)
  • Maintains a clean and orderly work area
  • High School Diploma /GED required
  • American Heart Association (Health Care Provider) BCLS required
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Department Secretary Resume Examples & Samples

  • Deal with the day-to-day secretarial work of the professional department
  • Arrange the departmental schedules
  • Answer telephone calls in a polite and professional manner
  • Arrange meetings and business trips
  • Handle expense claims, typing and filing
  • Update annual leave records and staff plan for the department
  • Assist in organizing social events within the department
  • Manage new joiner arrangements
  • Assist in ad hoc tasks assigned
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Department Secretary Resume Examples & Samples

  • Facilitates financial / business office requests concerning patient authorizations, denials, and balance-billed questions
  • Utilizes computer software accurately. Updates office personnel’s knowledge of front desk software as it relates to Rehabilitation
  • Maintains logs of critical communications between your Rehabilitation cost center and other health care offices (physicians, hospital departments, external agencies)
  • Maintains minutes of “Site Staff meeting”
  • Assists the Site Lead Therapist, the Office Coordinator, (and the Rehab. Director and/or Asst. Director as needed), in the use of and maintenance of the scheduling system in their center and with electronic scheduler
  • Assists the Site Lead Therapist and Office Coordinator and (and as needed by the Director and/or Asst. Director) to direct and maintain optimal front desk education on EPIC and our Outpatient EMR
  • Assists the Site Lead Therapist and Office Coordinator with the patient complaint resolution
  • Provides operational in-services to the front desk staff to update operations as needed
  • Assists the Site Lead Therapist and Office Coordinator (and as needed the Director and/or Asst. Director) in gathering and organizing monthly and yearly statistical reports for the cost center
  • Performs as a team player who is open to change, offers suggestions for improvements to operations, and takes the responsibility of managing front desk issues
  • Accepts constructive feedback and makes appropriate adjustments in personal actions, behaviors, or office work flow to optimize front desk function
  • Performs all duties in a safe manner
  • Competent skills in Microsoft Office software including Word, Excel, Outlook; ability to navigate the internet and offices equipment copier, fax, scanner, phone systems)
  • Microsoft Office Suite knowledge and expertise offices equipment copier, fax, scanner, phone systems required
  • Previous Insurance billing and registration experience and knowledge of medical terminology is required
  • Previous Medical Office/Clinic Management experience preferred
  • Excellent interpersonal skills for communication with staff, the public, and other health related professionals
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Department Secretary Resume Examples & Samples

  • Composes, types and transcribes correspondence, forms, reports, presentation materials and other written communications as required. Routes written communications as appropriate
  • Communicates with others in person, telephone, and/or email. May receive and screen visitors and handles general inquiries
  • Assists with preparing for and facilitating meetings, conferences, programs and/or special events
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Department Secretary Resume Examples & Samples

  • Ensures that appropriate information is gathered and prepared for reports, meetings, and correspondence for the patients, physicians, department and management staff in an accurate and timely fashion
  • Organizes and maintains workflow patterns, procedures and equipment that
  • Streamline the clerical process of the department and provide for maximum
  • Efficiency
  • As appropriate, actively participates in Departmental & Hospital committees, projects and interviews, maintaining minutes as appropriate
  • Appropriately schedules patients and manages associated information to bring about positive outcomes in volume, revenue, and patient satisfaction
  • Investigates and resolves complaints of patients and physician regarding relevant office functions with minimal supervision
  • Participates in developing and ongoing monitoring of departmental operational and capital budgets for efficient management of office functions
  • Demonstrates ability to analyze situations, track to root cause, and implement shorts and long term solutions
  • Maintains all office and reception areas in an organized, safe and presentable state
  • Ensures that office needs are met with cooperation, flexibility, and patient satisfaction awareness
  • Responds appropriately to all demands for service in the Sleep Lab, assisting with tasks as assigned by the Manager
  • Is responsible for ongoing development of his/her work skills through the use of available resources (i.e.: inservices, formal educational programs, other work groups and on-the-job training)
  • Attends and participates in staff meetings and inservices and/or reviews documentation as required
  • Assists in the orientation of others and actively participates in mentoring
  • Performs analytical and decision making functions with minimal supervision
  • Recognizes and seeks assistance/consultation when appropriate
  • Demonstrates an understanding of relative Hospital and all-departmental policies and procedures including safety issues
  • Possesses awareness of programs/services provided by Hospital and where they are located
  • Completion of a two-year program of Secretarial Training or 5 years experience as a Secretary
  • Associate's Degree in a related field with secretarial experience
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Department Secretary Resume Examples & Samples

  • Three years’ experience as a secretary utilizing word processing and management of filing systems required
  • Outstanding Microsoft Word, Excel, PowerPoint and Outlook Skills required
  • Typing 50 – 60 wpm
  • Ability to effectively operate office equipment (i.e. copier, fax and printers)
  • Solid understanding of English, grammar, punctuation and possession of strong math skills required
  • Ability to organize work in a busy environment
  • Ability to utilize resources within the department and with outside resources
  • Effective customer relations and interpersonal skills through telephone and face-to-face contact
  • Two Years of Secretary Experience
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Department Secretary, hrs Resume Examples & Samples

  • Six months of clerical experience
  • Proficiency in Word including word processing and Excel
  • Demonstrated ability to proofread and prioritize duties
  • Excellent customer service, oral, written, interpersonal communication and organization skills
  • Demonstrated evidence of commitment to diversity and equity
  • Experience working in or with police departments, criminal justice agency, Uniform Crime Reporting (UCR’s) with police report writing software Metro Alert and/or parking software Auto Cite
  • Experience with University software Hyperion and/or accounting software SAP and ECSI
  • Experience working on a college campus
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Department Secretary Resume Examples & Samples

  • Hospital/medical terminology and computer experience required
  • High School Diploma or equivalent technical training
  • Ability to have a courteous and professional manner in regard to accomplishing responsibilities. Ability to act with self-direction and able to take initiative
  • Must have the ability to read, write and speak English
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Department Secretary, Rehab Resume Examples & Samples

  • Greets customers by phone and in person in a pleasant and friendly manner, utilizing key words as indicated. Provides comfortable atmosphere and communication with customers who are waiting for appointments or meetings
  • Prepares and disseminates documents, correspondence, meeting minutes, reports and other written or electronic communication. Enters, collects and utilizes electronic and documentary data in order to compile statistics and generate reports. Prepares, maintains and communicates calendars for department Director, two department Managers, Sr. Techs, PACS Administrator and Radiologists. Participates in RIS and other radiology technology testing, as directed
  • Creates effective and efficient filing system for secure handling of protected information and easy retrieval of files and information. Maintains and updates policies and procedures and radiation safety policies, as directed
  • Establishes and maintains positive, productive working relationships with internal and external customers including hospital departments, physician offices, suppliers, vendors and contractors
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Department Secretary Resume Examples & Samples

  • High School diploma or equivalent required; advanced secretarial training; or the equivalent in practice and exposure preferred
  • Position requires initiative, self-direction, independent judgment and follow through
  • Includes the requirement to exercise confidentiality and sensitivity in the performance of highly responsible duties
  • Two to four years progressively responsible administrative/relevant office experience
  • Excellent written and oral communication skills, phone manner, interaction and interpersonal skills
  • Incumbent must possess ability to exercise initiative and independent judgment; must be detail oriented and possess ability to handle multiple assignments simultaneously and in a timely manner
  • Previous employment experience in a health care and/or university setting is highly desirable
  • Requires excellent grammar, punctuation, communication skills, and attention to detail
  • Excellent verbal, written and interpersonal communication skills; proofreading and typing skills are essential
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and e-mail
  • Position requires superior interpersonal skills to include initiative, self-direction and independent judgment, appropriate telephone and follow through
  • Ability to maintain high levels of confidentiality
  • Ability to type a minimum of 65 words per minute
  • Thorough knowledge of clerical and office procedures
  • Working knowledge of automated office equipment
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Department Secretary Relief Resume Examples & Samples

  • High school graduate. College or business school graduate preferred
  • Advanced computer skills including: Word processing, graphics, spreadsheet, database, and page layout required
  • Two years of prior employment experience in an office setting preferred
  • Demonstrates effective communication skills, both oral and written with diverse individuals
  • Able to handle various projects simultaneously
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Department Secretary / DS Resume Examples & Samples

  • ENG SAP controlling: coordinate platform projects/Activity/Customer projects planning in SAP and reporting in regular base, e.g. BPxx, CFxx
  • Educational background (language)
  • Very good English language skills, German knowledge be advantageous
  • Good organization, cooperation and communication capabilities
  • Experience in using office software
  • Basic understanding of business processes
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Department Secretary Resume Examples & Samples

  • High School diploma, GED or equivalent
  • Progressively responsible experience in an office support capacity as a receptionist/secretary or a combination of education and comparable work experience
  • Ability to communicate effectively with others
  • Ability to operate a variety of office equipment including personal computer, photocopier, multi line telephone and facsimile machine
  • Ability to operate word processing and spreadsheet applications
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Department Secretary Resume Examples & Samples

  • Insurance authorization and insurance benefit verification experience
  • Accounts Receivable experience in a healthcare business setting
  • Patient Scheduling experience
  • Electronic Medical Record (EMR) system preferred; Cerner strongly preferred
  • One year of secretarial experience, preferably in a healthcare setting
  • Basic proficiency with MS Office (Outlook, Word, Excel)
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Department Secretary Resume Examples & Samples

  • Gathers accurate information by interviewing patients, verifying insurance coverage, recording information using registration software, and obtaining signatures, for each patient encounter
  • Demonstrated computer skills, required, required
  • Experience in a medical or health care setting, preferred