Senior Secretary Resume Samples

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O Kautzer
Oda
Kautzer
62036 Renner Turnpike
Chicago
IL
+1 (555) 889 6472
62036 Renner Turnpike
Chicago
IL
Phone
p +1 (555) 889 6472
Experience Experience
Boston, MA
Senior Secretary
Boston, MA
Mohr, Wiegand and Dickinson
Boston, MA
Senior Secretary
  • Provide support on relevant systems, for example, absence management, expense management etc
  • Diary management, travel and meeting organisation and expense management for the Manufacturing Managers and their first line leaders
  • Providing reception and assistance service for key customers and management
  • Assist in collating and formulating field campaign highlights for filmmaker presentations
  • Provide general office management support to team, including the maintenance of supplies and handling of building occupancy related matters
  • To assist Director to build up good working relationship with key stakeholders
  • Assist with department reporting and metrics; collect data, create spreadsheets, etc
Houston, TX
Senior Secretary / Secretary
Houston, TX
Cremin-Grant
Houston, TX
Senior Secretary / Secretary
  • Performs diversified clerical duties which may include but are not limited to
  • Record keeping
  • Maintaining files
  • Taking dictation
  • Scheduling appointments, meetings, etc
  • Preparation of statistical data
  • Patient filling, collecting payments
present
Phoenix, AZ
Deloitte, Senior Secretary, Audit
Phoenix, AZ
Mante LLC
present
Phoenix, AZ
Deloitte, Senior Secretary, Audit
present
  • Working as part of the secretarial team
  • Establish a rapport with very senior level clients, partners and staff
  • Excellent aptitude in monitoring the team’s weekly marketing/business development reporting
  • Using a sound knowledge of the business and partner client group/peer group to provide day to day senior level support
  • Telephone liaison & message taking
  • Inputting timesheets and expenses for partners
  • Agenda productions and meeting preparation where necessary
Education Education
Bachelor’s Degree in Accuracy
Bachelor’s Degree in Accuracy
Georgetown University
Bachelor’s Degree in Accuracy
Skills Skills
  • Strong knowledge of all office software (Excel, PowerPoint, Word)
  • Quick learner with ability to take direction, work under pressure and operate as part of a team
  • Ability to interact professionally with customers, management, peer secretaries and business unit personnel across the fleet
  • Ability to perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
  • Demonstrate the ability to maintain confidentiality
  • Excellent written and verbal communication skills at all levels
  • The ability to work proactively and using own initiative
  • Ability to carry out and assist in implementing changes
  • Ability to manage time effectively and set priorities
  • Ability to train and provide effective work direction to other employees
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15 Senior Secretary resume templates

1

Senior Secretary Resume Examples & Samples

  • Coordinates international & domestic travel & hotel accommodations
  • Compiles writer, director & actor lists for projects at supervisor’s discretion
  • Greets clients, talent, creative staff & executives
  • Maintains phone sheet, script log
  • Tracks relevant information (submissions, competitive projects, etc.)
  • Prepares expense reports
  • As needed, replaces senior executive assistants while they are away from their desk
  • Responds to inquiries, orders supplies and handles specific assignments
  • Performs other related duties and projects as assigned
  • Previous secretarial experience required
  • Previous experience in motion picture creative development at a studio or agency required
  • Typing at 60 wpm and proficiency with Word required
  • Working knowledge of Microsoft Office, MAC and In Entertainment
  • Proficiency in Fastnotes preferred
  • Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, and English usage, report & letter formats
  • Strong interest in scripts and general film knowledge preferred
  • Familiarity with agents/agencies, producers and film community in general preferred
  • Working knowledge of Feature Writers and Directors strongly desired
  • Must have ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone
  • Must have ability to maintain composure and efficiency while working with heavy phones and constant interruptions
  • Must have ability to pay close attention to detail and understand written and oral instructions
  • Must have ability to organize, prioritize and schedule work effectively
  • Must have ability to work well under time constraints
  • Must be able to handle multiple tasks
  • Must be flexible, personable and able to interact with all levels of personnel
  • Must be able to work some overtime as needed
2

Semi-senior Secretary Resume Examples & Samples

  • Minimum 2 years administrative assistant experience at a Film Studio, in Production or at an Agency. Experience in a Development department preferred
  • BA or BS preferred
  • Strong proficiency with Word, Excel and Keynote, Final Draft and FilmMaker Pro, Google Calendar and Photoshop
  • Demonstrated ability to prioritize, meet deadlines, make decisions, delegate and change course of action quickly
  • Detail-oriented with the ability to maintain professionalism under pressure
  • Strong organizational and follow-thru skills
  • Ability to work with and be sensitive to confidential information
  • Strong people skills, including the ability to work effectively as part of a team
  • Must be a proactive problem-solver with creative instincts and business sense
  • Must be able to do some physical work, including lifting and carrying books and boxes
  • SAP Super User experience
  • Extensive expense report experience
  • Demonstrated interest in animation and film development
3

Senior Secretary Resume Examples & Samples

  • Prepares documents such as contracts, reports, correspondence, memos, etc
  • Answers telephones, screens, logs, and places calls
  • Maintains and organizes a filing system
  • Schedules appointments, meetings, etc
  • Processes expense reports
  • Assembles and distributes corporate reports
4

Semi-senior Secretary Resume Examples & Samples

  • Must be detail oriented, with excellent verbal and written skills
  • Strong proficiency with Microsoft Outlook, Word, and Excel
  • Strong follow-up and follow-through skills
  • Ability to multi-task and handle multiple demands
  • Ability to recognize and eliminate inefficiencies
  • Accepts and promotes continuous improvement
  • Promotes a team spirit of common effort and results
  • 4 year degree or Paralegal Certificate preferred
  • Previous legal experience preferred
5

Senior Secretary Resume Examples & Samples

  • Answering heavy phones, rolling calls, maintaining calendars and scheduling meetings
  • Manage the planning, coordination, and execution of executive business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of Directors when they are out of the office
  • Assists in general administrative duties and correspondence
  • Minimum of 2 years of administrative experience
  • Minimum of 1 year in casting office or talent agency
  • Proficient computer skills – Outlook, Word, Powerpoint, Excel
  • Passion for animation, casting, film and TV
  • Excellent interpersonal and team building skills
6

Senior Secretary Resume Examples & Samples

  • Responsible for maintaining and organizing thousands of samples including receiving new samples and purging/rotating old samples on a weekly basis
  • Responsible for printing and filing submission on a daily basis
  • Types correspondence, reports, labels, contracts, etc. Makes photocopies of reports, documents and other materials
  • Coordinates/arranges travel and hotel accommodations: International and Domestic. Prepares expense reports and follows through until paid
  • Arranges executive calendar and schedules meetings, independently or as directed and organizes and schedules appointments for trade show and market trips
  • Answers telephone, screens, logs and places calls, listens to voicemail. Provides back-up to SVP assistant when required
  • Opens, reviews, records and distributes or organizes mail and circulates trade publications. Orders supplies
  • Correspond with licensees via email and phone. Screens potential licensees by phone, advising them of general licensing procedures; requests preliminary information, sends reject letters to unqualified prospects and fields responses to rejections. Prepares prospect letters and mass mailings, including typing, gathering enclosures and marketing materials
  • Creates and maintains schedule, reports and matrixes. Maintains various files, records, indexes and logs
  • Greets clients, talent, creative staff and executives and helps prep for client visits. i.e. set up meeting room, gather materials and order food
  • Responds to inquiries and product requests
7

Senior Secretary Resume Examples & Samples

  • Provide administrative support to the GFS Ireland Management Team and their respective regional/functional responsibilities, and directs as necessary
  • Outlook Diary Management for assigned leaders
  • Arranging complex travel for team with detailed itineraries including visas when required
  • Prepare, reconcile and track expense reports (Concur Web T&E)
  • Ability to manage multiple requests and tasks independently and efficiently to meet various deadlines simultaneously
  • Prepare and update documents - presentations/org charts
  • Schedule and coordinate internal and external meetings including conference/video calls
  • Phone and email coverage - prioritise, acknowledge and distribute correspondence received
  • Handle sensitive materials; maintain appropriate level of confidentiality
  • Visitor Assistance (Organising Security Passes, TI Access & Catering)
  • Managing meeting logistics, materials, attendance, actions, follow-ups etc
  • Create/maintain team distribution lists
  • Monitor and approve out-of-office time requests to ensure little overlap and delegates are assigned
  • Back up administrative support for GFS MD
  • Ability to work with team members in different geographic locations
8

Senior Secretary Resume Examples & Samples

  • Perform administrative duties including, but not limited to, screening and routing phone calls, arranging conference calls, managing calendars, processing invoices and expense reports, arranging travel, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
  • Proficient in SAP Casual Buyer and T&E functions
  • Proficient in mobile meeting functions /set up (e.g., video teleconferencing)
  • Minimum 3 years administrative experience supporting executives in a corporate environment
  • Ability to handle confidential and sensitive information with discretion and good judgment
  • A self-starter; ability to anticipate issues and proactively problem solve
  • Experience at Disney
  • Personal interest in Citizenship
9

Senior Secretary Resume Examples & Samples

  • Provides administrative support for Directors and teams including but not limited to answering phones, maintaining busy calendars, making travel arrangements
  • Manages Travel and Expense (including understanding of company expense policies). Creates expense reports and reconciles credit card accounts for Directors
  • Organizes and updates key materials for the team- including publicity and event calendars
  • Assist in collating and formulating field campaign highlights for filmmaker presentations
  • Cover press screenings, press days, press junkets, film premieres and events
  • Assist the Field Director in monitoring daily regional press breaks and service media clippings
  • Assist Field Team in updating weekly status report
  • Updates and Maintains Field Agency Contacts list
  • Responsible for shipping of items as needed
  • Assist the Event Director with any event, meeting, party, on/offsite coordination as needed
  • Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates and visitors at all levels. Ability to tactfully manage the Directors’ time, multi-task and communicates with authority
  • Processes payment of invoices, process SAP billing reconciliation, and maintains budgets as directed
  • Other miscellaneous duties and department projects as assigned
  • Minimum two years administrative experience within entertainment industry
  • Detail oriented with the ability to maintain professionalism under pressure
  • Excellent computer proficiency – Mac & Windows: Microsoft Word, Excel, PowerPoint, KeyNote
  • Strong interpersonal skills, maturity and sound judgment
  • Ability to be flexible with work schedule. Some overtime required
10

Senior Secretary Resume Examples & Samples

  • Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate
  • Manage and maintain key communication networks
  • Project manage and organise large events and conferences or similar activities as appropriate to the role
  • Provide support and coaching for others
  • Actively source and share knowledge with others
  • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
  • Experience of managing a high volume of work, providing full secretarial support to more than one person
  • Excellent written and verbal communication skills at all levels
11

Senior Secretary Resume Examples & Samples

  • Provides administrative support for Director and teams including but not limited to answering phones, maintaining busy calendars, making travel arrangements
  • Manages Travel and Expense (including understanding of company expense policies). Creates expense reports and reconciles credit card account
  • Organizes and updates key materials for the team
  • Supports departmental projects as needed
  • Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates and visitors at all levels. Ability to tactfully manage the VP and Director’s time, multi-task and communicates with authority
  • Maintaining status reports, updating screening lists, circulating publicity breaks , ordering supplies for team and for floor kitchen
  • Ability to be flexible with work schedule. Some overtime and weekends required
12

Senior Secretary Resume Examples & Samples

  • Provide administrative support for Lucasfilm and Marvel Licensing Directors
  • Answer, screen, and handle telephone calls
  • Compose memos, reports, purchase orders, and expense reports
  • Open and distribute mail, file, fax, photocopy, order supplies and general office duties
  • Conduct basic research, compile data, prepare and distribute reports
  • Meeting prep including: booking meeting rooms, ordering lunch/dinner & situate clients
  • Minimum 2 years of administrative experience supporting senior level executives in a corporate environment
  • Demonstrated mastery of Excel, PowerPoint, Keynote, and Word
  • Proficient secretarial skills: excellent telephone manner, scheduling meetings, organizing calendar, making travel arrangements, completing expense reports, filing, special projects
  • Ability to work with others as a team
  • Ability to prioritize effectively
  • Strong organizational skills and detail oriented
13

Senior Secretary, Consumer Marketing Resume Examples & Samples

  • Provide administrative/secretarial support
  • Answer, screen and handle telephone calls upon request
  • Schedule appointments and meetings including booking conference rooms if requested. Provide directions and secure drive on passes for guests. Greet and escort guests to meeting and handle any catering requirements including ordering, logistics and payment/expense submission
  • Compose and word process memos, reports, correspondence, purchase orders, authorizations and expense reports. Create purchase orders (PO's), process invoices, create CBEFs (Competitive Bid Exemption Forms), maintain existing tracking process
  • Make travel arrangements and itineraries. Promptly process travel expenses and track annual spending
  • Open and distribute mail, file, fax, photocopy, shipping, order supplies (for team) and general office duties
  • Assist on various projects as needed
  • Assigning and on-boarding new hires (peripherals, business cards, etc..)
  • Provide general support to department as needed
  • Minimum of 2 years secretarial experience in a fast paced environment
  • Experience in maintaining confidentiality
  • Ability to work independently and with minimal supervision
  • Dedicated self starter with willingness to learn new processes/technologies
  • Analytical thinking and problem solving skills are important assets
  • Proficiency in MS Word, Excel, PowerPoint and Keynote desired
  • Proficiency in MS Outlook preferred
  • Prior experience with travel arrangements
  • Ability to handle multiple priorities in a fast paced environment
14

Senior Secretary Resume Examples & Samples

  • Provide general secretarial and admin duties
  • Handle all daily correspondence, including mails, letters, faxes, meeting minutes and related documents
  • Assist in arranging and executing events, including managing & coordinating with internal and external service providers; logistics, organization; costing, sourcing etc
  • Manage expenses and travel arrangements for the Head and team members
  • Prepare and submit expense claims for the Head and team members - Vice President and up
  • Assist visiting colleagues in their admin requirements, setting up of meetings
  • Prepare and submit the monthly Clean Desk Report to ORM
  • Assist the team in complying with Compliance requirements
  • Set up and create PowerPoint presentations
  • Distribute post and faxes
  • Maintain and file documents and records
  • Arrange and monitor department stationary orders and supplies
  • Familiarize with relevant and necessary ING software and databases
  • Maintain the Hospitality Register for Gifts & Entertainment
  • Coordinate business continuity planning activities
  • Responsible to dictate notes, organizing a database of client meeting notes, and at times corresponding with client by phone or in person
15

Senior Secretary Resume Examples & Samples

  • Coordinates the communication between various independent casting directors and production teams for series and pilots
  • Types deal requests, letters, memos, and prepares expense reports
  • Answers telephones, screens, logs and places calls
  • Open, records and distributes incoming mail
  • Edits auditions and reels, including downloading, uploading and burning
  • Assist the Casting Liaison by coordinating the test deal paperwork and travel
16

Senior Secretary Resume Examples & Samples

  • Provides administrative & clerical support to two Creative Executives
  • Types correspondence, reports, labels, story notes, etc., for supervisor’s review & signature
  • Arranges executive calendar or schedules meetings, independently or as directed
  • Takes & transcribes dictation
  • Answers telephone and screens, logs & places calls
  • Opens, reviews, records and distributes or organizes mail
  • Makes photocopies of reports, documents & other materials
  • Sends & receives faxes & e-mails
  • Designs various data systems to track relevant information (submissions, competitive projects, etc.)
  • Maintains various files, records, indexes, & logs
  • Prepares check requests or expense reports and follows through
  • Coordinates delivery/return of scripts and videotapes to agents
17

Senior Secretary Resume Examples & Samples

  • Provide secretarial and administrative support to an Executive of WDI
  • Coordinate conferences / meetings & travel arrangements for team members and business trippers from US
  • Manage calendar for team members
  • Provide support to the regular report preparation and generation
  • Assist to organize events related to team
  • Circulate memoranda / correspondences / responses when needed
  • Handle administrative duties include but not limited to T&E, leave record, expenses, reimbursement for the team
  • Collect, sort, and distribute incoming faxes, mails and other correspondence
  • At least 7 years of relevant experience serving senior management and a team of professionals
  • Ability to manage multi tasks simultaneously and to work in a fast-paced challenging environment
  • Literate in MS Office applications and Outlook application
  • Good interpersonal, communication and organizational skills
  • Fluent in both English & Cantonese
  • Appointment will be on renewable contract basis (Contract period until March 31, 2017)
18

Senior Secretary With Professional Services Resume Examples & Samples

  • Anticipate and coordinate travel and meeting arrangements
  • See and act on opportunities to enhance client service
  • Experience supporting at Partner level (or equivalent) within a large corporate organisation, ideally professional or financial services
  • Proven time management experience
  • The ability to prioritise workload, managing expectations and challenging where necessary
  • Experience of building networks and relationships with other PAs, both internal and external to the firm
19

Senior Secretary, KPS Sales Resume Examples & Samples

  • Maintain correspondence and follow-up files on operating activities; assign numbers and maintain files of the group. Initiates travel arrangements and fund requests; prepares and submits expense reports; itineraries; handles daily incoming and outgoing correspondence, meeting schedules, photo copying, etc
  • Handle and route any incoming calls and transfer to appropriate personnel when available
  • Coordinate and schedule meetings for all department personnel when required
  • Coordinate & organize customer fly-ins per the fly in sheet provided by sales (ground/air transportation, meals, hotel rooms, golf or spa, anything extra)
  • Responsible for maintaining an adequate back-up of necessary office supplies. This requires the use of a procurement card and the monthly reconciliation of the account. Also responsible for ordering other items such as business cards, office equipment, etc
  • Maintain monthly schedules and also track sick and vacation time for department associates
  • Working knowledge of Word, PowerPoint and Excel are required
  • Must be capable to writing and reviewing professional documents using proper English, especially grammar and sentence structure
  • Proficient in the use of office equipment
  • Experience and knowledge in the procedures and policies of the division and Company a plus
20

Senior Secretary Resume Examples & Samples

  • Minimum of 2-4 years using Microsoft Office components (Outlook, Word, PowerPoint and Excel)
  • Strong organizational skills are required
  • Ability to multi-task and operate within an organization conducting business multiple time zones is required
  • Prefer experience with Apple and Windows desktop systems
  • Prefer 3+ years providing executive level administrative support in large organizations
21

Senior Secretary Resume Examples & Samples

  • Gather, maintain, and report statistics pertaining to the department as requested by the Director utilizing advanced computer skills in spreadsheet/database management. Develop new reports in spreadsheet, graphics, and presentation types of software
  • Provide daily calendar management, meeting coordination, and coordination of responses to action items (email requests, meeting minute action items, etc.). Ensure responses are prepared, completed, and submitted in a timely manner. Review of calendar two weeks out on a weekly basis
  • Develop and revise presentation materials including those on presentation software
  • Complete expense reports and book airline reservations through Kohler’s Concur travel and expense system. Work with Kohler Travel to book international travel and Corporate Air for potential flights to your required destination. While doing so, pursue and identify cost-efficient travel options for those you support. When all information is gathered, create a detailed travel itinerary
  • Prepare for Sustainability luncheons, including room reservations, food orders, technology needs, and calendaring
  • Administers the overall operation of the department including communication and coordinating macro department activities
  • Maintains composure when confronted or challenged or under stress. Contributes to a friendly and open work environment
  • Assist Director in preparation of yearly departmental budgeting, including capital planning, manpower planning, and major activity breakdown
  • Assist Director in preparation of ACT's and update organizational chart with personnel changes. Manage the ACT process to ensure timely response to ACTs. Remove obstacles and/or inform your Leader of any obstacles that are preventing the forward momentum of the ACT
  • Review ACTs for accuracy. Call attention to any inaccuracies. Manages multiple tasks to obtain timely results and meet commitments
  • Help plan/coordinate engagement activities, communication meetings, off-site events, etc. for the department
  • High school graduate with a minimum of 5 years demonstrated advanced administrative experience
  • Preference to those with advanced training and/or education
22

Senior Secretary Resume Examples & Samples

  • Working closely with the EA to the director, ensuring there is a high level of ongoing communication and sharing information
  • Being open to learning new skills in order to respond to changing needs
  • Being able to understand and manage partner diaries to a high level so that it reflects their current priorities
  • A high degree of discretion and confidentiality
  • Strong PowerPoint skills is a key requirement of the role
23

Senior Secretary Resume Examples & Samples

  • Provides back-up support (on phones and in office) for division President and two (2) Executive Vice Presidents as needed
  • Provides back-up support to Director, Operations & Administration as needed
  • Provides back-up support for audio/visual meetings (must trouble shoot any issues)
  • Assists with SAP/SRM/EBP, invoice coding, using courier services on P-card and updating monthly occupancy report
  • Answers incoming telephone calls for WBCP. Greets all visitors and assists as needed
  • Handles scheduling of eight conference rooms
  • Maintains: WBCP display cabinets, reception lobby, WBCP telephone directory and parking list
  • Ensures desk coverage for breaks and lunch by coordinating with administration staff
  • Maintains pantries – inventory, ordering supplies
  • Coordinates with Building Management for minor maintenance issues using WBSF Work Order system
  • Perform other tasks as necessary
24

Senior Secretary Resume Examples & Samples

  • Maintain a high level of professionalism and confidentiality at all times with guests, associates, and business contacts
  • Responsible for set up of new associates: technology & telecommunications support, submit necessary documentation to WI Department of Safety and Professional Services (DSPS) and Sheboygan County Board pf Realtors,
  • Order sign riders and other sales aids provided by Village Realty & Development (VR&D)
  • Maintain and monitor brokerage trust and commission checking accounts, maintained in accordance with the WI DSPS for earnest money deposits and disbursals
  • Verify commission schedules before issuing and disbursing commission checks
  • Process all new listings & closing files in a timely manner upon receiving the file from a sales associate
  • Prepare monthly reports, prepare year end statistics for year end tax use
  • All other related, issued duties
25

Senior Secretary Resume Examples & Samples

  • Roll calls & answer phones
  • Schedule internal & external meetings (with writers, for projects in development/production, etc)
  • Maintaining calendar
  • Preparing and submitting expense reports
  • Liaising with other Disney executives, producers, writers, and other assistants internally and externally
  • Representing the department in a professional manner
  • Supporting departmental projects as needed
  • Maintaining organizational documents and monitoring status of deliverables
  • Assisting in the preparation of meetings
  • Processing vendor invoices
  • Coordinating domestic and international travel
  • Answering and screening incoming calls
  • Maintaining call sheet
  • Strong computer literacy and proficiency with SAP. Working knowledge of Adobe, Illustrator, Keynote preferred
  • Detail oriented with the ability to work well and maintain professionalism under pressure
  • Exceptional organizational and follow-through skills
  • Ability to take initiative and work with limited direction
  • Minimum of 1 year experience at a Studio, Production Company, Literary Agency or Talent Agency
26

Senior Secretary Resume Examples & Samples

  • Maintain calendars including scheduling internal and external meetings and advising availability
  • Represent the department in a professional manner
  • Arrange domestic and international conference calls, video conferencing, and coordinate meeting logistics for meetings on and offsite
  • Meeting set up including- catering, video and Tele-conferencing
  • Provide day-to-day office administration guidance to support staff
  • Track, manage and submit expenses using SAP and reconcile P-Card statements
  • Coordinate domestic and International travel itineraries; including air, hotel, ground transportation and all visa documentation preparation on short turn-around need
  • On-boarding set up for new hires and temps, including ordering equipment, supplies and arrange work space
  • Coordinate departmental calendar, schedule and coordinate team meetings and take meeting minutes
  • Process procurement requests and invoice payments and service entries through SAP
  • Handle sensitive and confidential information
  • Coordinate team outings and support and manage special projects as needed
  • Maintain conference room and resource scheduling
  • Order and manage supplies using E-Source
  • Collect and distribute mail and ship packages as requested
  • Minimum 4 years administrative experience supporting senior level executives in a corporate environment
  • Strong secretarial skills: excellent telephone manner, scheduling meetings, organizing calendar, making travel arrangements, completing expense reports & special projects
  • Exceptional organizational and follow-through skills and attention to detail
  • Ability to effectively interface with high level Company executives and clients
  • Strong computer literacy and proficiency with SAP. Proficient on Outlook, Microsoft Word, Excel and PowerPoint
  • Type Minimum 50 WPM
27

Senior Secretary Resume Examples & Samples

  • Answer phones for Archives, transfer calls to staff
  • Format and mail out Director’s outgoing correspondence
  • Handle outgoing mail, shipping & couriers for dept
  • Order all office supplies (Office Max, Dr. Soda, Special Orders)
  • Oversee office supply storage & maintenance
  • Photocopying for office and researchers
  • Create Expense Reports for Director
  • Keep Archives Calendar & Director’s Calendar
  • Uploading vendor invoices for Director’s approval
  • Creating PO for Manager of Operations when needed
  • Supervise reading room
  • Handle paperwork for reader registration
  • Archives administrative filing
  • Oversee cleanliness & overall organization of Archives Office
  • Catalog incoming publications both internal & external (includes domestic and international comic & activity books, and international publications)
  • 2+ years’ experience working in an Archive or office environment
  • An extreme attention to detail and organizational skills
  • Quick learner with ability to take direction, work under pressure and operate as part of a team
  • Proven ability to successfully prioritize and handle multiple tasks
  • High sense of responsibility because of the need to safeguard valuable and confidential Archives materials
  • Ability to deal effectively with guests
  • Strong verbal and written skills
  • Bachelors Degree in English or History
28

Senior Secretary Resume Examples & Samples

  • Minimum of 3 - 5 years providing executive level administrative support
  • 3-5 years experience and proficient in Microsoft Office components (Outlook, Word, PowerPoint and Excel)
  • Ability to multi-task and strong prioritization skills
  • Strong interpersonal skills, with the ability to anticipate needs, take initiative, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality
  • Exceptional verbal and written communication needs, including the ability to communicate with C-suite level executives
  • Experience as office manager is ideal
  • Prior experience with SAP strongly preferred
  • Knowledge of the Disney brand and culture preferred
  • 5 to 7 years experience preferred
  • Experience in an Operational environment is preferred
29

Senior Secretary Resume Examples & Samples

  • Perform a wide variety of administrative supports for Director
  • Take good initiatives to plan business trip with proposed key stakeholders
  • Organize departmental meetings/activities with business initiative and creative approach
  • Represent Director to attend some operational meetings with meaningful business input
  • Produce correspondence; presentations, meeting agendas, emails, administrative approvals and any external mailings
  • To participate projects management whenever it is needed
  • To assist Director to build up good working relationship with key stakeholders
  • Handle highly confidential and sensitive information with good format
  • At least 5+ years of working experience in MNC
  • Bachelor or above
  • Good communication and organizational skill
  • Excellent computer skills, especially with Microsoft Outlook, Excel and PowerPoint
  • Proficient English and Chinese in listening, speaking and writing
  • High level of confidentiality requested
  • Good learning & creative attitude preferred
  • Willing to take increased responsibilities through conscious and proactive learning and development
  • Mature and independentAdministration
30

Senior Secretary Resume Examples & Samples

  • Maintain the business calendar of GM and 2 Directors
  • Screen incoming phone calls, answer routine questions, take messages and refer caller to an alternative source in the absence of the executive(s)
  • Coordinate arrangements for internal and external meetings, and assemble appropriate material for meetings / conferences, using own judgment as well as executives’ guidelines
  • May attend and minute meetings
  • Translate technical or business related documents on request
  • Provide admin support to significant projects, gather and analyze information skillfully
  • Taking and managing consumer calls for defect products
  • Provide efficient secretarial support - e.g. type and send out routine letters without superior's approval, prepare more complex correspondence for approval by superior. Ensure that relevant documents are archived
  • College/University degree
  • 4-5 years professional experience as a personal assistant or senior secretary
  • Professional experience in a global company- an advantage
  • Strong knowledge of all office software (Excel, PowerPoint, Word)
31

Senior Secretary Resume Examples & Samples

  • Assist in providing secretarial and administrative support which includes managing and making arrangements for leader’s schedule, appointments, travel, etc
  • Accommodation arrangement: book air-ticket and hotel for the team
  • Follow up the process of reimbursement for leader’s biz trip and other expenses
  • Organization of internal and external meeting
  • Support data analysis and slides preparation
  • Conduct translation both in Chinese and English
  • Take additional responsibilities assigned within the department
  • Good command of oral and written English
  • Good MS (outlook, Excel, Word, PPT) skills
  • Integrity, high sense of responsibility, hardworking, good teamwork spiritAdministration
32

Senior Secretary, Production Resume Examples & Samples

  • Provides day to day administrative support to two Directors, Production which includes handling telephone calls, calendar management, travel arrangements, expense management, scheduling appointments and interviews, and coordinating meetings and conferences
  • Create prepare and update reports, documents, spreadsheets, and presentations
  • Back up for credits coordinating
  • Back up for script distribution
  • Back up of service award distribution
  • Minimum of 1 year entertainment internship, production, and/or agency experience
  • Fluency in MS applications including, Word, PowerPoint, Outlook, & SAP, Intermediate to Expert level in Excel
  • Self-motivated, proactive and able to work well both independently and collaboratively using good judgement
  • Curiosity about new trends in the industry
  • Ability to work in a fast-paced environment with the ability to multitask
  • Intermediate to Expert level in SAP
33

Senior Secretary Resume Examples & Samples

  • Processes correspondence and composes letters according to an established procedure and checks documents for accuracy and completeness
  • Answers the director's telephone calls for incoming business calls, and redirects calls to the requested and/or appropriate party
  • Maintains adequate office records
  • Secures information on the status of pending matters
34

Senior Secretary Resume Examples & Samples

  • Excellent verbal and written communication skills with proficiency in spelling, grammar proofreading, and editing
  • Excellent interpersonal skills with the ability to interact effectively with all levels of staff
  • Proficient in the operations of computer systems such as Excel, Microsoft Word, eHR, Internet, Intranet, Outlook, PowerPoint, and Access
  • Demonstrated ability to work independently, to follow through on instructions and meet deadlines
35

Senior Secretary Resume Examples & Samples

  • Provides written and verbal response to inquiries; screens telephone calls and provides immediate assistance, requested information or refers callers to appropriate staff for assistance
  • Prepares and finalizes correspondence, documents, forms, etc., and ensures that all materials submitted for approval are accurate and complete, and that all relevant information, attachments, clearances, etc., are included, including information of a confidential or sensitive nature
  • Maintains the Infrastructure and Operations Division Manager's calendar and coordinates meetings as requested
  • Orders, maintains, and distributes office supplies, and requests and coordinates the receipt of services as required
  • Tracking internal and external assignments and creating/maintaining comprehensive filing systems
  • Recommends improvements to office protocols/administrative operating procedures for the the Division
  • Gathers data for general information purposes or special reports, contacting other Departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for approval upon request
  • Serves as the Division timecard coordinator and personnel liaison
36

Senior Secretary Resume Examples & Samples

  • Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor
  • Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor
  • Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence
  • Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions
  • Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office
  • Serves as department timekeeper
37

Senior Secretary Resume Examples & Samples

  • Strong organizational skills, ability to structure and schedule work and demonstrated ability to establish priorities
  • Demonstrated ability to handle high profile assignments
  • Ability to maintain discretion and strict confidentiality
  • Ability to work well with others, establish rapport and deescalate conflicts
38

Senior Secretary Resume Examples & Samples

  • Proof-read, translate, review and prepare proposals/contracts/financial statements and other related deliverables
  • Translate other documents in accounting/auditing/finance fields and other technical documents as required
  • Perform other tasks as assigned by EA Team leader
  • Provide assistance to Partner/Director in terms of
39

Senior Secretary Resume Examples & Samples

  • Provide administrative support for Talent Development & Outreach and Production Training departments
  • Maintain and update various production planning calendars, reports and dashboard documents, class and event scheduling
  • Prepare, file and track expense reports
  • Establish and maintain document organization systems
  • Order supplies, materials and giveaways as needed and track inventory
  • Environmental space support ie. Training space wrangler, Trainee pod, moves and space related issues
  • Organize and coordinate ad hoc projects (office moves, offsite meetings, etc)
  • Order meals for meetings as needed
  • Maintain databases, email lists and filing systems
  • Attend meetings and take notes, execute on action items where necessary
  • Arrange travel arrangements, plan itineraries and logistics
  • Provide back up assistance to team members
  • Maintain confidentiality with respect to all matters and documents
  • Assist with various projects as needed
  • Class/Event Scheduling
  • Training Space Wrangler
  • Ability to work with all types of creative and artistic people in support role
  • Ability to deal with a variety of individuals, levels and situations in a professional environment
  • Demonstrated ability to prioritize, meet deadlines, make decisions, change course of action quickly, flexible
  • Exceptional organizational and follow-thru skills with the ability to handle multiple priorities in a fast paced environment
  • Strong people skills
  • The ideal candidate for this position is mature, intelligent, responsible, creative, innovative, high energy self starter with Animation, film or other production exposure/interest
  • Must be able to effectively and professionally interface with executive-level Company executives and their support teams
  • Must work well with others in a team environment
  • Strong verbal and written communication skills required
  • Minimum 1 year general administrative experience supporting mid level executives in a corporate environment
  • Proficiency in Excel, Microsoft Word, Excel, PowerPoint and the ability to learn new programs if necessary
  • Google Calendars
40

Senior Secretary Resume Examples & Samples

  • Performs highly responsible secretarial support that requires close attention to detail and proper procedures
  • Develops and maintain data bases, meeting minutes, and mailing lists
  • Prepares and reply to correspondence
  • Makes appointments and coordinate arrangements for meetings, travel and conferences for the Director
  • Acts as intermediary between Director and staff
  • Acts as liaison between Director's office and other departments, agencies, and jurisdictions
  • Develops notices, bulletins, and memoranda that contain graphics and pictures
  • Screens in-person inquiries and telephone calls and obtain information that do not require the attention of the Director
  • Be responsible for checking documents being submitted for Director's attention to ensure accuracy and compliance with county guidelines
  • Gathers data for general information purposes or special reports, and prepare reports for Director's approval upon request
  • Strong interpersonal and communications skills
  • Proficiency with MS Word, Excel, PowerPoint, Outlook and other computer programs
  • Ability to prioritize multiple assignments
  • Ability to work independently, think critically, and make sound decisions
41

Senior Secretary Resume Examples & Samples

  • Provides written and verbal responses to inquiries; answers and screens telephone calls and provides immediate assistance, requested information or refers callers to appropriate staff for assistance
  • Formats large and often complex documents
  • Prepares and finalizes correspondence, documents, forms, etc., and ensures that all materials submitted for approval are accurate and complete, and that all relevant information, attachments, clearances, etc. are included, including information of a confidential or sensitive nature
  • Maintains the Deputy Director's calendar and coordinates meetings
  • Tracks the status of employee training, required certifications, continuing education hours, and other items
  • Explains the Bureau's services to customers and the public
  • Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the Bureau
  • Recommends improvements to office protocols and administrative operating procedures for the Bureau
  • Serves as a backup timekeeper for the Bureau
  • May supervise lower-level clerical staff
  • Ability to work well with internal and external staff, clients, and vendors
  • Ability to work collaboratively with multiple managers and supervisors toward common goals
  • Proficiency in Microsoft Office, Internet, and electronic document management
  • Type a minimum of 40-60 WPM
  • Ability to manage multiple priorities according to deadlines, working independently and in a team environment
42

Senior Secretary Resume Examples & Samples

  • Provide administrative support to assigned manager
  • Maintain the manager's calendar and those of others within the workgroup as needed
  • Organize and schedule meetings, conference calls, and related logistics (i.e. equipment for presentations, agenda, handouts, reservations, refreshments, etc.)
  • Make travel arrangements (i.e. airline tickets, lodging, transportation, etc.)
  • Prepare expense statements and obtain required approvals (utilizing STARS [timekeeping application] and iExpense [expense report software])
  • Coordinate department workflow and deadlines with appropriate personnel to ensure items remain on schedule
  • Prepare presentations for management and/or department personnel
  • Assist with department reporting and metrics; collect data, create spreadsheets, etc
  • Maintain and update SharePoint website information
  • Assist with budget administration
  • Order and maintain all departmental supplies
  • Answer telephone calls and emails and assist customers to meet their needs
  • Partner with the Vogtle 1&2 secretary/admin team and provide backup support as needed to management team
  • Sort and deliver applicable mail and packages
  • Assist with other clerical duties as assigned
43

Senior Secretary Resume Examples & Samples

  • Maintain Internal Dosimetry, External Dosimetry and Instrumentation files within the Radiation Protection Program(RPP)
  • Search for and collect file information for radiation exposure histories (NIOSH, DOL, EEOICPA)
  • Enter data for new employees and visitors into the Argonne Dosimetry Systems application along with new active users, changes or terminations
  • Prepare Exposure History Request documentation
  • Prepare and issue External Dosimetry to personnel
  • Facilitates the effective and efficient flow and processing of information and work associated with day-to-day operations of assigned sections/groups
  • Assist with on-boarding of new RPP personnel
  • Take meeting minutes for weekly RPP supervisor and quarterly Radiation Safety Committee meetings
  • Manage calendars of RPP managers
  • High school and 4+ years of related experience or equivalent
  • Preferable experience in External and Internal Dosimetry applications
  • Experience with scheduling office activities and in handling difficult situations
  • Experience with handling confidential information/documentation
  • Ability to be discreet with business sensitive information
  • Oral and written communications skills, as well as, interpersonal skills when interacting and communicating with a variety of internal and external contacts
  • Knowledge of secretarial skills and office procedures as well as Divisional and Laboratory policies and practices
  • Skilled in using personal computers, office machines, and other office equipment
  • Knowledge of program objectives to aid in setting office priorities
  • Knowledge in preparing and processing technical publications
  • Some experience in a previous position requiring independent judgment additional specialized training in secretarial/office management skills is desirable
44

Senior Secretary Resume Examples & Samples

  • Principle Accountability
  • At least 5 years secretarial & administrative management experience in multinational companies
  • Highly proficient in Mandarin & English in speaking and writing
  • Highly proficient in all MS Office functionalities
  • Excellent interpersonal & organizational skills to manage rapid changes to deliver desired outcomes
  • Be highly oriented to customers and cost effectiveness
  • Be able to work with great independence and initiative under minimum supervision
  • Maintain the utmost discretion regarding duties of a confidential nature
45

Senior Secretary Resume Examples & Samples

  • Provide administrative support to the Radiation Protection and Chemistry department
  • Maintain manager's calendar and others as needed within the work group
  • Organize and schedule meetings, conference calls & related logistics (i.e. equipment for presentations, agenda, handouts, reservations, refreshments, etc.)
  • Make travel arrangements (i.e. airline tickets; lodging, transportation, etc.)
  • Prepare expense statements and obtain required approvals (utilize eSTARS and iExpense)
  • Coordinate department work flow/deadlines with appropriate personnel to ensure items stay on schedule
  • Prepare presentations for manager or department personnel
  • Maintain/update SharePoint website information
  • Order and maintain all department supplies
  • Partner with the other department Secretaries on the Vogtle 3&4 site for pertinent "lessons learned" centered around work/planning efficiencies that will better support the RP/Chemistry departments
46

Senior Secretary Resume Examples & Samples

  • Positive and pro-active behaviours
  • Business Administration NVQ 3 or equivalent (desired)
  • English and Maths GCSE or equivalent (essential)
  • Proven track record as a PA/Senior Secretary (essential)
  • Strong written and verbal Communication Skills (essential)
  • Full-Time Role
  • Ability to undertake Ad-Hoc travel to suit meetings and events
47

Senior Secretary Resume Examples & Samples

  • Full secretarial support to the Divisional Managing/Regional Director. This includes:-
  • Plan and organise MD/RD’s work schedule to maximise their use of time, allowing adequate time for meetings to ensure that their day runs smoothly and they have achieved all they have planned to
  • Ensuring regular communication between yourself and the MD/RD, so that both of you are aware of movements/plans, ensuring that both of you have accurate information and your manager arrives promptly for meetings
  • Travel planning and booking accommodation as required
  • Handle all phone calls and mail, screening as appropriate to ensure MD/RD’s time is used efficiently
  • Ensure that the production of typing, including divisional Board Reports, photocopying and faxing is accurately presented in a professional style and is in line with company procedures
  • Preparation of Powerpoint presentations
  • Arrange meetings and seminars, ensuring as appropriate that participants have all relevant papers in advance and ensuring specifically that the MD/RD is well prepared for meetings
  • Ensure smooth running of Local Company Office administration and servicing Divisional and Group requests as necessary
  • Hold Administration Meetings
  • Organise Social Functions
  • Manage and maintain an effective filing system, ensuring that filing is completed on a regular basis, so all files are kept up to date and can easily be accessed by Managing/Divisional Director
  • Collate company information as required eg. Divisional Heads of Departments whereabouts, Company telephone lists, sickness records, holiday records etc. health and safety records
  • Provide back-up secretarial support as required when other Secretaries are on holiday
  • As the HR Department’s contact, responsible for:-
  • Ensuring file copies of the Divisional Personnel Manual are updated when new information comes from the HR Department
  • Providing company management with appropriate HR forms as required from the manual eg Starters, Leavers, Promotions
  • Entering applicant and employee details in the Human Resources Computerised System and ensuring all data is up to date, e.g. with change of addresses, change of personal details, sickness records, etc
  • HR administration duties include sending correct paperwork for starters and leavers to HR, issuing annual holiday forms to all employees in the respective Homes Division
  • Responsible for all office administration, administration staff and office maintenance
  • Lead, motivate, communicate with, develop, appraise and performance manage staff to ensure staff are fully motivated to achieve best performance to meet the company’s needs
48

Senior Secretary Resume Examples & Samples

  • A High School Diploma and 4+ years of relevant experience or equivalent
  • Knowledge of office practices, English grammar and usage, personal computer operations, record keeping procedures, and maintenance of files (paper and electronic)
  • Knowledge, skills, and experience, including using advanced features in editing documents, with the Microsoft Office Suite and Adobe Acrobat
  • Time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously, using independent judgment to accomplish tasks
  • Knowledge of Laboratory and Division policies, practices, and procedures is desirable
  • Skills in handling difficult situations
  • Skills in oral and written communications as well as interpersonal skills when interacting and communicating with a variety of internal and external contacts
  • Skills in arranging and coordinating meetings, workshops, conferences onsite visits
  • Skills in the preparation of technical publications, reports, and presentations, including using advanced features in editing documents
49

Senior Secretary Resume Examples & Samples

  • Working knowledge of Microsoft Word, Excel, and general computer applications
  • Strong written, verbal, and interpersonal communications skills
  • Ability to effectively interact with all levels of management and the public
  • Ability to work on multiple tasks and prioritize with minimum instructions
  • Possess good customer service and public relations skills
  • Strong analytical, organizational, and interpersonal skills
  • Possess an appreciation for a fast-paced work environment and pending deadlines
50

Senior Secretary Resume Examples & Samples

  • Maintaining calendars and keeping manager updated
  • Organizing & scheduling meetings, conference calls & related logistics (i.e. equipment for presentations, agenda, handouts, reservations, refreshments, etc.)
  • Making travel arrangements (i.e. airline tickets, lodging, transportation, etc.)
  • Researching & preparing presentations
  • Ordering supplies within budget allowances
  • Answering phones and assisting callers to meet their needs
  • Preparing timesheets & expense statements, & assisting with obtaining required approvals
  • Records Management
  • Provide support with file preparation during outage periods
  • Provide support with the required scanning of Access files into Documentum
  • Coordinate budgets for Corporate Security, Corporate Investigations and Access
  • Five [5] years previous work experience in a Secretary/Administrative Assistant role performing the responsibilities listed in the job summary role is required
  • Ability to interact professionally with customers, management, peer secretaries and business unit personnel across the fleet
  • Must be skilled in delivering work products with a high degree of accuracy and timeliness
  • Demonstrate the ability to organize, prioritize and perform multiple activities simultaneously
  • Possess the ability to determine priorities and meet required deadlines with minimal supervision
  • Demonstrate proficiency in both verbal and written communications
51

Senior Secretary Resume Examples & Samples

  • Travel & accommodation arrangements (UK & Overseas)- External contact with travel providers, hotels, taxis and employees of other Siemens business globally
  • Organisation of meetings (internal & external) - Contact with Universities, Colleges, Government Bodies and local organisations & Contact with internal departments, all types of employees including management, and regular communication with Board level individuals and external high profile customers
  • Diary & email management Telephone cover
  • Compilation of documentation
  • Obtaining authorised signatures for official documents (contractual, documents for banks etc)
  • Organisation of training courses and compilation of training documentation
  • Correspondence with customers, banks, insurers and other Siemens entities
  • Post, courier, fax, filing etc
  • Role necessitates a significant level of judgment and initiative of a complex and diverse nature to carry out job effectively
  • Involved in developing and monitoring procedures
  • Proactive team member who may undertake certain projects reasonably regarded as within the nature of duties
  • May monitor and control certain budgets
  • Demonstrates a confidential approach to work
  • May be required to monitor trainees
  • Will communicate and negotiate with external and internal customers at a senior level to clarify and agree requirements and take appropriate action
  • Team working is an essential part of the role along with flexible working practices
  • Excellent negotiating skills
  • Outstanding overview of departments and functions within the Company
  • Ability to use own initiative & strong problem solver
  • Should be resourceful and maintain a flexible but results orientated focus to achieve high standards of accuracy and efficiency
  • Confidentiality is imperative
  • Previous experience within a similar role
  • Advanced user of MS Office Applications Word, Excel, PowerPoint
  • Proficient (intermediate) in MS packages are required. SAP knowledge if applicable
52

Senior Secretary Resume Examples & Samples

  • Minimum of (5) years Administrative Assistant experience
  • Minimum of (3) years Administrative experience supporting Sr. Directors / Executives
  • Strong proficiency using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices
  • SAP experience: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms
  • Experience with the WP Safety Management Information System and GSE Entropy system, Share point, Website build
  • Serve as Notary Public for environmental reports
  • Perform respiratory fit testing
53

Senior Secretary Resume Examples & Samples

  • Answers telephones, screen, log and place calls for supervisors
  • Schedules appointments and meetings for supervisors
  • Maintains filing systems and orders supplies
  • Maintains various files, records, logs and databases on production data
  • Handles travel, transport and accommodations for supervisors
  • Aids when necessary within various production departments to maintain production schedule
  • Maintains and updates production personnel contact lists
  • Assists in the on-boarding process of new hires
54

Senior Secretary Resume Examples & Samples

  • Correspondence received by Clients/external bodies/employees within the business is of a quality which reflects Carillion’s corporate standards
  • Director’s diary is managed such that their time is utilized effectively
  • Director receive calls which only they themselves can respond/engage with
  • Meetings/events/projects occur/finish on time as a result of the planning and organization provided by the PA
  • Screening telephone calls and handling enquiries
  • Organising/managing Director’s diary and making appointments
  • Dealing with letters and emails where instructed by Line Manager
  • Writing letters and producing reports and presentations
  • Arranging meetings
  • Organising and maintaining office systems
  • Taking notes at meetings
  • Making travel arrangements
  • Looking after visitors
  • 26 days annual leave + 8 bank holidayswith the opportunity to buy more holidays once you have been with a for a short while
  • BUPA Healthcare Insurance (single cover with option to 'trade up' to cover your family
  • Pension Plan
55

Senior Secretary Resume Examples & Samples

  • Develop effective work methods
  • Organize assigned secretarial and administrative clerical work
  • Type correspondence, reports and recommendations
  • Prepare letters
  • Review, sort and route incoming/outgoing correspondence
  • Answer telephones and greet visitors
  • Obtain pertinent materials
  • Maintain mailing lists
  • Learn to utilize various types of electronic and/or manual recording and information systems used by the agency
  • 3 years+ administrative office experience
  • Proficient MS Word and Excel skills
  • Ability to maintain confidential files
  • HS Diploma
56

Senior Secretary Resume Examples & Samples

  • Take charge of Office's daily routine workload
  • Arrange daily schedule including appointments, meeting, etc
  • Assisting in translation and drafting letters
  • Preparing routine correspondence on own initiative or from verbal instructions
  • Responsible for traveling arrangement
  • Providing reception and assistance service for key customers and management
57

Senior Secretary, Days, Evanston Resume Examples & Samples

  • Greets the patient and ensures that he/she is "checked-in" and directed appropriately
  • Answers the phone and directs calls appropriately
  • Processes all patient paperwork and payment information
  • Enter changes via EPIC order entry daily
  • Records daily accounting transactions
  • Scans and files documents
  • High School diploma or equivalent; some college preferred
  • PC proficiency (Outlook, Word, and Excel)
  • Must be able to type 30 WPM
58

Senior Secretary Financial Accounting Resume Examples & Samples

  • Minimum of 3 years providing executive level administrative support
  • Proven proficiency in Outlook, Windows 7, Microsoft Word 2010, Excel, PowerPoint, SharePoint and Adobe Acrobat
  • Strong ability to work effectively in a team environment
  • Good customer service skills and excellent telephone manner
  • 3-5 years providing executive level administrative support
  • SAP Workplace strongly preferred
59

Senior Secretary Resume Examples & Samples

  • Diary management, travel and meeting organisation and expense management for the Manufacturing Managers and their first line leaders
  • Deal with all incoming correspondence and responding appropriately, using judgement to prioritise
  • Handle telephone and face-to-face enquiries, screen calls and respond to queries directly, transcribe emails and telephone calls
  • Management of meeting readiness; ensure all resources are in place for meetings, providing relevant notes, agendas and briefings, circulated in advance as necessary
  • Provide support on relevant systems, for example, absence management, expense management etc
  • Organise and coordinate global travel activities
  • An ability to quickly develop internal working relationships within nuclear and across Rolls-Royce will be essential
  • Previous experience in a similar secretarial / PA role, with experience of operating at senior levels in business
  • Impeccable organisational and secretarial skills, with the ability to manage a busy workload with conflicting priorities and be adaptable to last minute changes
  • Have a good knowledge of Workday and Concur (including Time and Travel and Expenses)
  • Be self-motivated, have a flexible approach, able to work on your own initiative and as part of a team within a busy and demanding environment
  • Strong ability to manage multiple activities, and to be able to prioritise effectively
  • Have a professional attitude, excellent organisational skills and a high standard of written and verbal communication skills, as the role involves liaising at all levels across the business
60

Senior Secretary Resume Examples & Samples

  • Primary Administrative support to Director level executives; typically 2-4 Directors
  • Assist as back up support to Vice President
  • Coordinate conference calls, teleconferences and web-based meetings
  • Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, and ordering supplies
61

Senior Secretary Resume Examples & Samples

  • Preferably Degree/Higher Diploma graduation and/or with recognised secretarial qualifications
  • At least 7 years of relevant secretarial/administrative experience preferably from sizeable organizations. Candidates with engineering background are highly preferred
  • Proficiency in both written and spoken English and Chinese. Good command of Putonghua
62

Senior Secretary Resume Examples & Samples

  • Support faculty and staff based on department needs. Tasks include first point of contact for department and main reception, photocopying, scanning, collating, layout of handouts, etc. Assist new or visiting faculty with set up of necessary tools/technology for the job
  • Prepare purchase orders, expense reports, check requests and deposits
  • Communicate with faculty member and organize master schedule each spring and fall of all language courses
  • Support directors of SLU Programs Abroad (Spain and France in particular), position searches for replacement faculty
  • Submit bi-weekly student payroll of 18+ language TA’s and 12+ employees of Language Resource Center
  • Assist with Course Evaluations (end of each semester) and optional Dept Evaluations
63

Senior Secretary Resume Examples & Samples

  • Skill in typing (i.e., 40 words per minute)
  • Skill in interpersonal communication to effectively interact with University personnel and the public in person and over the telephone (e.g., to transmit directives and decisions, explain policies and procedures)
  • Skill in written communication (e.g., to compose routine correspondence)
  • Ability to define problems, collect data, and draw valid conclusions
  • Ability to establish methods to gather, collate, and classify information
  • Knowledge of letter formats
  • Knowledge of English grammar, spelling, and punctuation
  • Ability to proofread written information
  • Ability to perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
  • Ability to apply policies and procedures
  • Ability to read and accurately follow oral and written instructions
  • Ability to manage time effectively and set priorities
  • Ability to carry out and assist in implementing changes
64

Senior Secretary Resume Examples & Samples

  • Joseph M. Farley Nuclear Plant near Dothan, Ala
  • Edwin I. Hatch Nuclear Plant near Baxley, Ga
  • Alvin W. Vogtle Electric Generating Plant near Waynesboro, Ga
65

Senior Secretary Resume Examples & Samples

  • College/University graduate
  • Above 5 year's worked experience and related working experience
  • Good English skills in both oral and written
  • Excellent computer knowledge( Word, Excel, PowerPoint, etc)
  • Intelligent, loyal, quick-response, open-minded and highly efficient
  • Excellent communication and inter-personal skills with excellent team worker
  • Independent and can work under pressure
66

Senior Secretary Resume Examples & Samples

  • Assist in organizing meeting and/or conference
  • Prepare presentation material, report, proposal, correspondence and other documentation
  • Assist in travel, visa and hotel accommodation arrangements and other related matters
  • Process expenses claims, prepare expenses reports and handle client billing and invoices
  • Support the department to keep the client database and key client systems up to date
  • Maintain filing system and other ad hoc tasks
67

Senior Secretary Resume Examples & Samples

  • Making travel arrangements (i.e. airline tickets; lodging, transportation, etc.)
  • Answering phones and assisting caller to meet their needs
  • Preparing timesheets & expense statements & assist w/ obtaining required approvals
  • Additional miscellaneous administrative support duties
  • Partner with the secretary/admin team and provide backup support as needed to management team
  • Must perform daily with a safety-focused attitude and commitment to zero accidents or injuries
  • Five (5) years previous work experience as a Secretary/Administrative Assistant
  • Two (2 years previous work experience in nuclear power (preferred)
  • Demonstrate proficiency in Microsoft Office Suites software products
  • Demonstrate proficiency in the use of Webtop
  • Proficiency in the use of eSTARS (electronic payroll) preferred
68

Senior Secretary Resume Examples & Samples

  • Performs complex secretarial duties such as transcribing dictation, typing, compiling information, maintaining records and filing systems, and answering the telephone
  • Schedules meetings, arranges appointments, and makes travel arrangements
  • Orders and inventories office supplies and equipment
  • Monitors departmental budget
69

Senior Secretary Resume Examples & Samples

  • Minimum of 2 years' experience in office administration, senior living, or healthcare,
  • Undergraduate degree from a four-year accredited College or University is preferred
  • Strong organizational skills, professional presentation, and strong verbal and written communication skills
70

Senior Secretary Liberal Studies, Nssr Resume Examples & Samples

  • Provide reception support for both telephone and walk-ins
  • Sort and distribute incoming mail and package outgoing mail
  • Handle departmental photocopying
  • Schedule meetings for chairperson and faculty
  • Schedule rooms and handle catering needs for events and meetings
  • Take minutes at faculty meetings
  • Compile materials for faculty reviews, re-appointments, and searches
  • Coordinate and track expenditures in accordance with budget
  • Maintain and update all departmental webpages
  • Update department’s social media feeds (facebook and twitter)
  • Under the chair’s supervision, assist in and prepare all aspects of schedule building
  • Minimum two years secretarial support experience
  • Must be able to work in a busy environment while maintaining deadlines and accuracy
  • Familiarity with basic social media platforms
71

Deloitte, Senior Secretary, Audit Resume Examples & Samples

  • Accurate typing (60 – 70 wpm)
  • Advanced IT skills to include MS Word, Excel & Power Point essential
  • Proficient in use of email, calendar and internet
  • Significant experience supporting staff at a high level
72

Senior Secretary / Secretary Resume Examples & Samples

  • Performs diversified clerical duties which may include but are not limited to
  • Taking dictation
  • Transcribing from a dictaphone
  • Takes minutes at meetings
  • Receptionist duties
  • Patient filling, collecting payments
  • Preparation of statistical data
  • Keeps inventory of supplies
  • Miscellaneous duties related to dept
  • Demonstrated secretarial know-how and ability obtained by either
  • Minimum of one (1) year secretarial experience
73

Senior Secretary Resume Examples & Samples

  • Process the billing for the School
  • Working with many school districts
  • Answer the phones
  • Provide administrative support for the Director and the teachers
  • High School Diploma required/ 2 years post high school education or degree preferred
  • 1 year of general office experience, required. 1 year of satisfactory performance in a customer service environment, strongly preferred
  • Proficient in PC applications as well as Windows environment
74

Senior Secretary Resume Examples & Samples

  • Performs all receptionist duties for the Dean’s Office; Answers and transfers calls to the appropriate recipient; Greet visitors and announce them upon arrival
  • Provide support to the Dean’s Office Directors on as as needed basis
  • Manage two (2) conference room schedules
  • Prepare and process purchase requisitions and short invoices utilizing a PCard or requisition form
  • Prepare and purchase domestic travel for DO staff on as needed basis
  • Provide backup for processing payroll in the absence of the Office Manager
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Senior Secretary / Admin Resume Examples & Samples

  • Strong interpersonal and/or soft skills, and office etiquette within a professional environment to
  • Obtain a positive customer oriented service experience by internal/external office personnel, customers, and visitors
  • 2) Exchange information to facilitate positive and efficient work processes and results; and
  • 3) Produce written correspondence (i.e., email, letter, document, etc.) that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance
  • Good office organization skills that facilitates a neat and orderly presentation of the work environment and administrative activities
  • Strong problem solving and time management skills. Must be detailed oriented and possess consistent, mature judgment
  • Able to handle a moderate and demanding workload; efficiently coordinate resources, and reasonably work in a fast paced environment that may often have competing priorities
  • Proficient working knowledge of the following corporate applications
  • 1) PeopleSoft
  • 2) Defense Travel System (DTS) with knowledge of the Joint Travel Regulation (JTR)
  • Working knowledge of Access database
  • Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; including