Senior Secretary Job Description

Senior Secretary Job Description

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Senior secretary provides general secretarial support such as typing, correspondence, procedures, presentations, reports documents etc., where terms may be technical or complex; adjust spelling, punctuation and grammar as appropriate, including formatting documents using company branding styles.

Senior Secretary Duties & Responsibilities

To write an effective senior secretary job description, begin by listing detailed duties, responsibilities and expectations. We have included senior secretary job description templates that you can modify and use.

Sample responsibilities for this position include:

Perform word processing, typing, filing, spreadsheet analysis, and general secretarial duties for the department
Organize and set-up meetings, including securing conference rooms, necessary equipment, luncheon and dinner reservations
Assist in arranging and executing events, including managing & coordinating with internal and external service providers
From time to time, serve as Back-up Assistant to the Office of Regional Clients/CF Head
Provides accurate and timely document preparation
Types correspondence, reports, labels, story notes, , for supervisor’s review & signature
Designs various data systems to track relevant information (submissions, competitive projects)
Answers incoming telephone calls for WBCP
Coordinating associated office activities and assigned staff
Ensure all issues are actioned and deadlines met

Senior Secretary Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Senior Secretary

List any licenses or certifications required by the position: ENA, CIPC, GED, CPR, FEMA, OPTION, HPS

Education for Senior Secretary

Typically a job would require a certain level of education.

Employers hiring for the senior secretary job most commonly would prefer for their future employee to have a relevant degree such as Associate and Collage Degree in Education, Medical, Faculty, Graduate School, Medicine, Sciences, Patient Care, Associates, Religion, Public Safety

Skills for Senior Secretary

Desired skills for senior secretary include:

Microsoft Office
Spelling
Punctuation
Basic math
File set-up
Grammar
Feature Writers and Directors strongly desired
Filing procedures
Maintenance
Report & letter formats

Desired experience for senior secretary includes:

Must possess excellent business writing, editing and proofreading skills in addition to the ability to communicate both orally and in writing
Demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently
Must have strong customer service skills and interpersonal communication skills
Must be proficient with MS Office Suite, particularly managing Outlook Calendars, Using Word and PowerPoint for communications and presentations, and Excel for reporting
Must be highly organized with an ability to manage deadlines and conflicting priorities
Must be able to plan meetings and events and coordinate and prepare any necessary materials

Senior Secretary Examples

1

Senior Secretary Job Description

Job Description Example
Our innovative and growing company is looking for a senior secretary. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for senior secretary
  • To maintain proper records in ARM for Hong Kong based team members
  • To assist in booking meeting rooms
  • To assist in travel arrangements for other team members
  • To assist in office daily operations
  • Distribute post
  • Drafting correspondence as required
  • Printing multiple copies of large documents
  • Extensive diary management, including organising internal and external meetings/ national and international conference calls often across multiple time zones
  • Booking internal meeting rooms and catering
  • Mailbox management for team as required
Qualifications for senior secretary
  • Exceptional and proven customer service, along with a high degree of professionalism required
  • Experience managing budgets and preparing expense reports is nice to have
  • Minimum 3 years of experience in secretarial works
  • Experience in a similar position in a front office is an asset
  • Detailed-oriented and systematic
  • Previous casting office experience preferred, independent or studio/network casting acceptable
2

Senior Secretary Job Description

Job Description Example
Our growing company is looking for a senior secretary. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior secretary
  • Compiling reports and PowerPoint presentations
  • Purchase ordering/JDE management
  • Managing emails for Brand Director and highlighting any priorities
  • Expenses, holiday & absence and JDE management for the Brand Director
  • Expenses management for Multi-Channel Director
  • Collating, formatting and distributing the quarterly Product & Marketing presentation with the CEO
  • Working with Retail to set dates for Model Store meetings for each season, Directors days in store, compiling and distributing the project briefs and minutes
  • Coordinating the Board meetings and Senior Leadership meetings
  • Composing ad-hoc internal and external correspondence, emails etc
  • Organising ad hoc and other brand events and presentations
Qualifications for senior secretary
  • Must be able to multitask in a high pressure, fast paced environment
  • Must present and conduct yourself professionally and politely
  • Knowledge of actors, agents and managers helpful
  • Must work well without constant supervision
  • Knowledge of Hematology / Oncology
  • Proficiency in ALLSCRIPTS and IDX
3

Senior Secretary Job Description

Job Description Example
Our company is looking for a senior secretary. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for senior secretary
  • Schedule appointments, arrange meetings, plan workshops and conferences, make travel arrangements, and coordinate onsite visits for others
  • Support center leadership in general administrative responsibilities
  • Leverage interpersonal skills including professionalism, discretion, and diplomacy with staff and sponsors
  • Work in a fast paced environment with tight deadlines that may require extended working hours, sometimes on short notice
  • Organize meetings, conferences, international and national travel arrangements, Outlook calendaring, schedule conference rooms, contact attendees, invite speakers, arrange materials/programs/handouts, send out announcements, arrange for audio visual equipment, Correctly transcribe clinical messages and administrative correspondence of a highly sensitive and confidential nature
  • Manage extensive grant preparation, including processing and coordinating submissions with other institutions, organizing grants, pulling together information such as research information, forms, bio sketches, other support, from grant collaborators, and ensuring the grant is assembled accurately and timely
  • Enter orders into purchasing system
  • Send out domestic and foreign application packets in response to inquiries
  • Provide professional secretarial services and administrative support
  • Prepare presentation material, report, proposal, correspondences and other related matters
Qualifications for senior secretary
  • Must have good working knowledge of Windows, Word, Excel, PowerPoint, and Outlook
  • Must be able to edit video (ie
  • 6 months to 1 year of additional specialized secretarial/business office training
  • Demonstrated database knowledge
  • Scheduling meetings / Video Conference calls with coordination of global time variances and multiple locations
  • Achieving financial office-related objectives by preparing an annual budget for office supplies, office food and office social events
4

Senior Secretary Job Description

Job Description Example
Our company is looking to fill the role of senior secretary. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for senior secretary
  • Liaise with external contacts/client groups on behalf of partners and senior directors
  • Extensive travel arrangements and itineraries
  • Proactive organisation of meetings
  • Dealing with correspondence (e-mail, phone and mail), prioritising and responding as appropriate, bringing information to the attention of the partner as required and during his absence ensuring it is distributed to the correct team members on a timely basis
  • Liaise with external contacts/client groups on behalf of partner and establish a rapport with very senior level clients and their EAs, partners and staff
  • Help plan, organise and administer events and conferences (internal and external) and involvement in ad hoc projects
  • Creating and formatting Word documents, PowerPoint presentations and reports using firm wide templates and ensuring brand compliant
  • Inputting timesheets and expenses
  • Dealing with SAP related queries
  • Filing, scanning, photocopying, mail distribution
Qualifications for senior secretary
  • High school diploma and 6-8 years administrative experience OR Associate degree and 4-6 years administrative experience
  • Files in accurate and timely manner
  • Identifies own learning needs and seeks direction for growth
  • Knowledge of secretarial science, office management and record keeping procedures
  • Support bidding process
  • University degree with preferable major in English Language, Business or Finance
5

Senior Secretary Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of senior secretary. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for senior secretary
  • Arrange domestic and international travel for senior faculty, visiting speakers, and recruitment candidates
  • Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, outstanding interpersonal skills, judgment, skill, discretion and knowledge of organization policies and practices
  • Schedules and maintains calendar of appointments, meetings, and coordinates related arrangements for the EVPMA/Dean
  • As the executive assistant to the EVPMA/Dean, resolves routine and complex inquiries
  • Assists in the preparation of monthly Regents Meeting materials
  • Tracks and prepares EVPMA/Dean meeting materials for daily activities
  • Schedule and manage travel for EVPMA/Dean including preparation and coordination of materials for travel and expense reports
  • Assist in the preparation of yearly review meeting materials for department chairs and direct reports
  • As part of the EVPMA/Dean team, manage and evaluate invitations/speaking requests
  • Coordinates and/or participate in the coordination of seasonal events such as commencement activities
Qualifications for senior secretary
  • Attention to details, self-management and supervisory skills
  • PC literate and proficient with Windows, Word, Excel and PowerPoint
  • Assist EE Conference Coordinator with placement of department event catering orders, pre-event logistics, event setup and clean up as needed
  • Ability to establish rapport with partners and staff and other secretaries
  • Adaptable and keen to take a flexible approach to work, be prepared to be flexible to work later hours, as and when required, on urgent client-related matters
  • A minimum of 6 GCSEs or equivalent to include Maths and English

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