Construction Secretary Job Description
Construction secretary
provides support for general office purchases and administrative activities, such vehicle maintenance, purchasing of office supplies including computers and other office equipment.
Construction Secretary Duties & Responsibilities
To write an effective construction secretary job description, begin by listing detailed duties, responsibilities and expectations. We have included construction secretary job description templates that you can modify and use.
Sample responsibilities for this position include:
Compose letters and memoranda from verbal direction, dictation, or from knowledge of department policy or procedure
Must have knowledge of the permits/inspections process
Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, , to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
Position is temp to possible perm
2 yrs of construction experience (electrical or alarm a plus)
Receive telephone calls and visitors
Act as liaison between designated administrator/manager and other center staff
Maintain and update automated student records system
Provide form control functions, including form revision and development
Perform a variety of clerical and administrative duties
Construction Secretary Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Construction Secretary
Typically a job would require a certain level of education.
Employers hiring for the construction secretary job most commonly would prefer for their future employee to have a relevant degree such as Associate and Collage Degree in Associates, Education, Faculty, Business/Administration
Skills for Construction Secretary
Desired skills for construction secretary include:
Office equipment and Microsoft Office packages
Operation of standard office equipment
Permits/inspections process
Relevant software
Basic office equipment
Accounting procedures
Computer functions and programs
Procedure
Department policy
School district policies and procedures beneficial
Desired experience for construction secretary includes:
Ensure students learn set behavioral expectations that support employability and social development for career readiness success
Maintain accountability of staff, students and property
Assist in the coordination of a variety of activities to administer department/program services in compliance with established guidelines
Establish and maintain department/program files and records providing up-to-date reference and audit trail
Maintain and order supplies and/or materials ensuring availability
Monitor budget expenditures complying with district guidelines
Construction Secretary Examples
1
Construction Secretary Job Description
Job Description Example
Our company is growing rapidly and is hiring for a construction secretary. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for construction secretary
- Handle all phone calls and mail, screening as appropriate to ensure manager’s time is used efficiently
- Ensure that the production of typing, including Board Reports, photocopying and faxing is accurately presented in a professional style and is in line with company procedures
- Arrange meetings and seminars, ensuring as appropriate that participants have all relevant papers in advance
- Provide accurate data for reporting purposes
- Answer telephones, direct calls to the appropriate personnel or answer inquiries and transmit instructions
- Receive orders/products shipped to department, check contents against packing slip and return verified packing slip to designated staff
- Maintain appropriate levels of materials and supplies for department and order according to college purchasing procedures
- Initiate and/or collect appropriate paperwork from or on behalf of students, faculty, staff and community and handle appropriately and in a timely manner
- Contribute to the development of various materials for the department
Qualifications for construction secretary
- Experience as administrative secretary preferred
- Good verbal communicator, with professional interpersonal skills
- Ability to work well under pressure and maintain focus with frequent interruptions