Confidential Secretary Job Description

Confidential Secretary Job Description

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Confidential secretary provides professional secretarial services and program administrative support including: documents processing on word documents, excel spreadsheets, PowerPoint presentation, proposals, and maintaining documents database.

Confidential Secretary Duties & Responsibilities

To write an effective confidential secretary job description, begin by listing detailed duties, responsibilities and expectations. We have included confidential secretary job description templates that you can modify and use.

Sample responsibilities for this position include:

Establishes, develops, maintains and updates both an electronic and a physical filing system and other organizational systems
Coordinates, consolidates and publishes monthly performance metrics from all global manufacturing locations
Schedules and organizes activities such as meetings, international and domestic travel, conferences and departmental activities
Coordinates routine administrative functions (phone coverage, calendars, appointments, ) with other SC & OS administrative staff members
Prepare correspondence, memoranda, charts, tables, graphs, business plans, Proofreads copy for spelling, grammar, and layout, making appropriate changes
The administrative secretary provides administrative office secretarial support to a Director and other management/department team members as necessary
As the Safety Coordinator, processes all incoming safety, environment of care, and emergency management correspondence and addresses related issues with all Department Safety and Security Officers as appropriate
Indirectly coordinates the activities of all Department Safety and Security Officers as it relates to the Environment of Care and Emergency Management chapters as outlined in The Joint Commission standards
Assists with the maintenance of the facility’s Hazardous Materials and Waste Management, Security, Utilities Management, Fire Safety, and Medical Equipment Programs
Inventories and regulatory reporting

Confidential Secretary Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Confidential Secretary

List any licenses or certifications required by the position: TOP, BTL

Education for Confidential Secretary

Typically a job would require a certain level of education.

Employers hiring for the confidential secretary job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business/Administration, Public Administration, Education, Computer, Management, Marketing, Business, Supervision, Law Enforcement, Medical Billing

Skills for Confidential Secretary

Desired skills for confidential secretary include:

Word
Affordable housing programs and policy
Economics
Excel
Excel and PowerPoint
Microsoft Outlook
Planning
PowerPoint and Excel are
Powerpoint
Procedures and policies of the division and Company

Desired experience for confidential secretary includes:

Demonstrated ability in the secretarial/administrative function in an international company
Strong proficiency in using Microsoft Office Applications
Highly-motivated individual and able to work independently and have worked in multicultural environment
Requires graduation from an accredited program in secretarial studies, plus four years of full-time secretarial experience
An additional year of experience is required, in lieu of the secretarial program
College credits may be substituted on a year-for-year basis, for secretarial experience

Confidential Secretary Examples

1

Confidential Secretary Job Description

Job Description Example
Our company is growing rapidly and is looking for a confidential secretary. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for confidential secretary
  • Assist the Director of Plant Operations and Facility Safety Officer with ensuring that all TJC, DOT, EPA, HFCA, OSHA, and other regulatory requirements for the facility are met
  • Assist search committees and applicants, as needed, throughout the hiring process
  • Post jobs using various sources and methods, including social media
  • Monitor the applicant tracking system and assist search committees with the system
  • Review pool(s) of qualified candidates during the interview approval process
  • Run background checks, criminal, financial and driving
  • Update position descriptions including primary duties, required education, knowledge and experience, and wage ranges
  • Enter various employee data (open jobs, pay increase, title changes, ) into the HRIS system
  • Maintain filing and/or database and record keeping systems on paper and/or computer
  • Prepare reports, which may require compiling and computing statistical data
Qualifications for confidential secretary
  • Minimum of an Associate degree is highly preferred
  • Minimum of six years business office experience required
  • Prior experience supporting senior management or an executive with global reach is highly preferred
  • Must have a demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently required
  • Ability to work in a team environment and has exceptional customer service and a high degree of professionalism required
  • Minimum of two years of related work experience and/or relevant training
2

Confidential Secretary Job Description

Job Description Example
Our company is searching for experienced candidates for the position of confidential secretary. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for confidential secretary
  • To render services and delight internal and external customers on their needs with the existing guidelines and standards set up by Traders Hotel, Yangon
  • To assume the responsibility of the Office Secretary as and when necessary
  • Performs a wide variety of typing assignments, including composing correspondence, reports and recommendations, often of a confidential nature
  • Will have access to and/or will be involved with the University Office of Labor Relations and collective negotiation agreements
  • Manages faculty databases and listservs
  • Enters faculty data into and produces a variety of reports from the Faculty Information System
  • Acts as a liaison with other University units such as Payroll, Facilities, Human Resources
  • Completes purchase orders, check requests and other University forms and maintains logs of same
Qualifications for confidential secretary
  • Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience, is required
  • Experience with an HRIS or databases
  • Ability to maintain positive interpersonal relationships
  • Ability to maintain satisfactory work performance and attendance records
  • Experience with various computer software applications
  • Experience with running background checks
3

Confidential Secretary Job Description

Job Description Example
Our company is growing rapidly and is hiring for a confidential secretary. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for confidential secretary
  • Excellence skills of Computer & Communication skills in English (Both written & oral)
  • Graduation from an accredited program in secretarial studies plus three (3) years of full time secretarial experience
  • Proof of HS Graduation (Diploma or GED)
  • With atleast 1 year experience as a secretary
  • Tech-savvy with a keen eye for details
  • Self starter, team builder and a goal-oriented individual
Qualifications for confidential secretary
  • Banner (HRIS) experience
  • PageUp Applicant Tracking System experience
  • This position is available on a local package only
  • Myanmar Citizen Only (Local Package)Talented for Recruitment
  • High interest of Employee Relations
  • Eager to work multi-tasks
4

Confidential Secretary Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of confidential secretary. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for confidential secretary
  • Maintains appointment books for meetings, patients, travel
  • Orders office and clinical supplies as requested
  • Maintains established hospital/departmental/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control
  • Attends meetings as required, including in-service meetings
  • Two to three years prior experience as a secretary
  • Performs as confidential secretary in Department of OB/GYN administrative office
Qualifications for confidential secretary
  • Tactful and sensitive to employee needs
  • Local package offered
  • Performs a variety of secretarial duties under direct supervision, in any assigned department or nursing unit
  • Answers telephone, screen calls, takes messages and provides information according to established policies
  • Types correspondence, memos, reports, minutes
  • Proof typed materials, makes corrections and recommends changes
5

Confidential Secretary Job Description

Job Description Example
Our company is hiring for a confidential secretary. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for confidential secretary
  • Organizes and maintains confidential departmental files
  • Types and distributes all on-call coverage schedules
  • Acts as liaison with medical records at both sites
  • Contacts physicians concerning incomplete medical record, BTL and Hysterectomy consent forms, all TOP certificates
  • Schedules departmental library and conference rooms
  • Runs errands at other locations when required
Qualifications for confidential secretary
  • Answers departmental phone calls, take accurate telephone messages, demonstrate good judgment in screening and/or routing calls to physicians, administrators and to other departments
  • Performs general secretarial functions including filing, photocopying and faxing
  • Takes dictation, type, and distribute letters and memorandum
  • Picks up and drops off mailings to RH mailroom daily
  • Schedules and confirms departmental staff meetings, including private practice committee, OB management committee, and departmental executive committee
  • Types manuscripts for professional journals, prepares material and types research grant requests

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