Team Secretary Resume Samples
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Team Secretary Resume Samples
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JL
J Leannon
Jalen
Leannon
9862 Corwin Estate
Dallas
TX
+1 (555) 851 9159
9862 Corwin Estate
Dallas
TX
Phone
p
+1 (555) 851 9159
Experience
Experience
Dallas, TX
Team Secretary
Dallas, TX
Braun Group
Dallas, TX
Team Secretary
- Database management to include additions and deletions and detailed entries on behalf of the Business Development team
- Assisting with event management, both internal & external
- Develop effective working relationships with internal customers and across the HR team
- Provide quality control/checking service to your team’s documents
- Develop working relationships with clients, handle enquiries and become an active part in the care of clients
- Assist team in meeting their financial management including invoices, expenses, other invoices, billing etc
- Assist team in meeting their financial management including solicitor’s invoices, expenses, other invoices, billing etc
Boston, MA
Float Team Secretary
Boston, MA
Schaden-Trantow
Boston, MA
Float Team Secretary
- Processing and thoroughly checking expenses
- Responsible for business related issues in coordination with team heads and Business management
- Good telephone manner, to ensure the bank is represented in a professional way. The taking of accurate messages. The role uses a dealerboard
- General secretarial duties, including photocopying, faxing, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, etc
- Maintaining holiday and absence records
- Running Scan reports for team head and team
- Editing and distributing internal and client documentation and reports
present
Boston, MA
Team Secretary / Administrator
Boston, MA
Feest-Leannon
present
Boston, MA
Team Secretary / Administrator
present
- Take an interest in their own self development and be keen to develop within the role
- Database Management
- Can effectively manage own time and meet agreed deadlines
- Administration associated with global resource model - checking GALaxy time sheets and ensuring they are up to date; reporting
- Course administration/event management - printing, organising couriers, hotel arrangements, dealing with participants, summarising evaluation results, etc
- GALaxy, organising couriers, chasing returns
- Arranging conference calls and internal meetings
Education
Education
Bachelor’s Degree in Communication Skills
Bachelor’s Degree in Communication Skills
Arizona State University
Bachelor’s Degree in Communication Skills
Skills
Skills
- Good Knowledge of MS packages (Windows, MS Outlook, MS Word, MS Excel, ,Adobe Acrobat)
- Proactive, with a commitment to quality, accuracy and close attention to detail
- Ability to work without close supervision – able to prioritise and multi-task
- Excellent team player with flexible and adaptable approach to work
- Detailed knowledge of Word, PowerPoint and Excel
- Good attention to detail
- Ability to prioritise, adapt to change, able to prioritise and multi-task
- Good WP skills and an interest in advancing ability in this area
- Good knowledge of English language
- Commitment to quality and accuracy / attention to detail
7 Team Secretary resume templates
Read our complete resume writing guides
1
Team Secretary Resume Examples & Samples
- Extensive calendar organisation, be able to handle high volume of phone calls and emails
- Relays information in a timely manner; coordinates and schedules meetings, conferences and special events
- Takes on ad hoc projects while maintaining work flow and miscellaneous general office duties and administrative support
- Orders and organises all supplies. Maintains faxes, printers and photocopiers
- Must be able to prioritize a variety of time-sensitive tasks
- Demonstrates dependability, sense of urgency, and high attention to detail along with the ability to multi-task
- Must display a consistent, professional degree of communication skills in person, on phone, by e-mail and letter to senior level executives. Comfortable working with people at all organizational levels
- Strong MS Office skills, Word, Excel, Outlook. Pleasant phone manner, ability to multi-task, prioritize, good sense of humour, communication skills, articulate and resourceful
- Must be a team player that works well under pressure
- This role requires a strong, resilient, capable assistant that has a proven track record of supporting very busy and demanding individuals in a very fast paced environment. The ability to prioritise, manage expectations and work efficiently and productively under pressure is essential
2
Float Team Secretary Resume Examples & Samples
- Holiday/ sickness cover - supporting the Team and Team Head
- Travel booking: often complex, multi leg trips, create travel itinerates, visa requirements
- Processing and thoroughly checking expenses
- General secretarial duties, including photocopying, faxing, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, etc
- Arranging meetings / conference calls (internal and external) and ensuring a meeting room is booked. Often across multiple time zones
- Good telephone manner, to ensure the bank is represented in a professional way. The taking of accurate messages. The role uses a dealerboard
- Maintaining holiday and absence records
- Editing and distributing internal and client documentation and reports
- Other ad-hoc tasks requested by team members
- Responsible for business related issues in coordination with team heads and Business management
- Headcount: updating team organisation charts, review headcount reports and group email lists. Ensure accuracy and consistency
- Co-coordinating the new joiner process
- Running Scan reports for team head and team
- Help with other projects such as Events and desk moves
- Covering for other assistants lunch, holiday and illness when required
- Close liaison with the other assistants to ensure a consistent and streamlined service is provided across all teams. Liaise with other assistants in Europe, Asia and the Americas when needed
- Organisational skills, ability to absorb information and prioritise tasks
- Effective communication (writing and verbal), ability to liaise in a professional manner with all levels of staff and management
- Accuracy, attention to detail, reliability
- Integrity and Ethics
- Flexibility, adaptability
- Team working and hands on approach
- Drive and motivation
- Proactive in the creation of new ideas and solving problems, efficiency
- Listening skills and the ability to put oneself into question
- Basic Microsoft office knowledge (Word, Excel and PowerPoint in particular)
3
Team Secretary Resume Examples & Samples
- Administrative support to legal team of 8 lawyers and 2 paralegals
- Provision of administrative support services to the Legal and Transaction Management team, including ad hoc secretarial support (printing, faxing, couriers, processing expenses)
- Record management of original documents safe custody, both in house and custodian
- Point of contact for both legal team and staff often on where generally accessible legal information is kept
- Coordination and arrangement of signing of all relevant legal documents, including all signed originals on investment transactions and arranging signing of ISDA and other master agreements
- Creation and maintenance of fund and deal bibles in electronic and hard copy
- General documentation support including word and excel skills
- Responsible for scanning, saving, updating spreadsheets, logging of originals in safe and couriering originals, working with the relevant team members as required
- Liaising with counterparties and custodians to arrange execution of document
- Legal fees and cash movements re.special situations and loans transactions
- Payment of legal fees and update of legal fee database including calculating required payments and preparing payment instructions with all appropriate fund and bank details, faxing/emailing instructions, and acting as a central point for all queries
- Maintaining record of legal spend
- General keeper of legal and administrative information & corporate secretarial duties
- Corporate secretarial responsibilities for the funds/vehicles including SPVs (i.e. keeping directorships up-to-date, fund registrations current, offshore directors, consultants paid, bibles current, getting documents notarised, relevant insurance arrangements current, anything that requires regular monitoring to ensure its handled in a timely manner)
- Electronic database management
- Maintaining the legal intranet, an electronic library of advice and templates
- Maintaining corporate secretarial software ("Blueprint") database including; corporate information, off-shore special purpose vehicle ("SPV") companies and funds structures
- Strong administrative background
- Advanced Microsoft package skills - Word, Excel, Outlook, Explorer
- Organisation skills for multi-tasking and document management
- Helpful and 'can do' attitude
- Records and information management skills
- Financial services/legal knowledge or experience an advantage, but secondary to administration experience
4
Team Secretary Resume Examples & Samples
- Pleasant phone manner
- Be able to prioritise work load
- Good sense of humor
- Articulate and resourceful
5
Team Secretary Resume Examples & Samples
- Finance industry experience gained within a professional services environment
- Good Knowledge of MS packages (Windows, MS Outlook, MS Word, MS Excel, ,Adobe Acrobat)
- Ability to work in a pressured environment
- Confident, professional and polished with excellent communication skills
6
IBD Team Secretary Resume Examples & Samples
- Provide high level secretarial and administrative support to a team of bankers
- Calendar management, coordinate internal and external meetings and appointments
- Maintain filing systems and expense claim management
- Minimum 5 years experience as Team Assistant within the banking or financial services. Experience within IBD is highly preferred
- Ability to work in a fast paced environment and meet tight deadlines
- Highly organized and strong attention to detail
- Immediately available is preferred
7
Team Secretary Resume Examples & Samples
- Handle a broad range of duties from day-to-day operational activities to scheduling meetings and managing correspondence
- Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements
- Manage travel, including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions
- Manage inventory of supply stock
- Coordinate conference and AV support for meetings and town halls
- Assist with creation and distribution of reports and data entry
- Produce letters, memoranda, presentations, reports, as needed; proofread documents for appropriate grammar, punctuation and spelling
- Perform ad hoc projects, as needed
- Assist with client events by supporting logistics and invitations, as needed
- Promote team morale and be open and helpful in working with other employees
- Education to degree level or equivalent experience
- Guideline 3-5 years of corporate administrative experience, preferably in roles that interfaced with external clients and executive management
- Skills in MS Word, Excel, Outlook and proficient knowledge of PowerPoint
- Experience and proficiency working with automated expense tracking, online travel
- Self-starter with the ability to work independently
- Strong time management skills and ability to handle multiple concurrent assignments
- High energy level
8
Team Secretary Resume Examples & Samples
- Support to Director/Company Secretary and Legal Executive including the handling of: Proxies (XE & DMO East): Powers of Attorney (XE & DMO East): Notarisation and legalisation of documents for use abroad (XE & DMO East): Banking Requests from Treasury Companies House filing Certificate of Good Standing requests to Companies House Quarterly Representation Letter
- Handling and screening incoming calls, answering queries and sorting and distributing all incoming correspondence
- Handle legal correspondence addressed to the company secretary (including letters before action, claims, judgements, notices, etc), investigating, following up and re-distributing as appropriate
- Manage administration for new starters in the team including setting up all required authorisations, equipment requisitions and IT connections
- Liaise and build relationships with clients and key members of staff both in and outside of the organisation
- Extensive diary management, meeting organisation and maintenance via Mircrosoft Outlook, including last minute rescheduling. Includes administration for monthly European legal team conference calls and fortnightly team meetings, together with room bookings and circulation of meeting documents
- Organise, co-ordinate and assist team members in making travel arrangements including research of flight options, costs, hotel accommodation, currency and ground transportation. Book visitors car parking with Security
- Typing correspondence, slides and presentations and assisting team member with document formatting
- Maintaining an effective filing system electronically and hard copy, together with updating filing index and managing archiving and documentation retained in the department safes
- Maintain OpCo lawyers list updated along with distribution lists, conference call lists and Legal room calendar administration. Create and maintain organisation charts for the group
- Dealing with confidential and sensitive information and issues
- Assist team members making expense claims
- Processing of DMO East documentation, including signature, scanning/dispatching as appropriate
- Manage the invoice payment system (SRM) including raising Purchase Orders and checking and processing invoices for payment
- Arranging extended meetings e.g. workshops and conferences for the team with multiple or external attendees
- Liaising with the post room or couriers to send urgent packages, as required
- Maintaining weekly “whereabouts” sheet, sickness, absence and holiday records
- Good organisational and planning skills, able to prioritise workload and meet deadlines in a fast moving, frequently changing and often pressurised environment
- Significant experience in a secretarial or administration function, supporting senior managers
- Competent PC Skills including Microsoft Outlook and Word, Excel and PowerPoint. Ability to learn and use internal systems including SRM, ESAP and E-Pay
- Excellent communication and interpersonal skills with a professional telephone manner, good listening skills and the ability to interact in a confident and assertive manner at all levels
- A strong team ethic, able to work as part of an effective team, bringing a pro-active approach and willingness to use own initiative to drive results
9
Team Secretary Resume Examples & Samples
- Maintains diaries and will look ahead to check all required resources are booked and that there is visibility of relevant data on diary entries
- Arranges and co-ordinates meetings, liaises with delegates, books meeting rooms and arranges refreshments and equipment as required
- Ensures that sufficient time is allotted for travel when processing meeting requests
- Always aware of team whereabouts and able to advise in this regard as required
- Document management
- Consistently produces work of a high standard that rarely requires correction and has a reputation for delivering quality work
- Understands the brand and CVI rules and checks that all documentation produced is compliant. Acts as a brand champion in relation to documents produced by others and challenges if not compliant
- Manages filing efficiently by dealing with it as it arises. Takes steps to ensure that back log is never more than one week old
- Relationship Management System (RMS) and pipeline
- Ensures that RMS records are accurate and kept up to date and uses internet and other external resources to obtain information. Ensures that RMS contacts are transferred to an appropriate person. Maintains sales and pipeline for each manager encouraging them to pass on relevant information
- Billing and WIP
- Produces WIP and debt reports and updates project codes and provisions for team as required. Understands the Financial Management System (FMS) terminology and produces bills when requested. Is aware of billing deadlines and encourages team to produce bills and assists where needed
- Intermediate/Advanced Word, Excel, PowerPoint and Outlook
- Typing speed minimum 50-60 wpm
- Strong command of spelling, punctuation and grammar
10
Team Secretary Resume Examples & Samples
- Liaise closely with HR to keep abreast of attendance and overtime issues and supply accurate regular attendance figures and contact details for staff within Capital Markets and Commercial Banking
- Responsible for arranging any departmental gatherings or parties
- Ordering and maintenance of stationery supplies for both Commercial Banking and Capital Markets
- Ensure invoices are signed off and forwarded to Financial Control for payment in a timely manner
- Reconciliation and submission of all expense claims for Commercial Banking and Capital Markets, ensuring equality across all sections in both departments
- Submission of all staff overtime, weekend and bank holiday working on a monthly basis, keeping accurate records of all payments/lieu claimed to be provided to Senior Management
- Ordering of business cards for Capital Markets and Commercial Banking ensuring changes are made to existing cards when promotions, change of contact details occur
- Responsible for coordinating staff moves
- Attend weekly Managers Meetings and prepare minutes and distribute accordingly
- Preparation of meeting packs for Heads to include all relevant emails/correspondence and location
- Prepare and type correspondence, spreadsheets, reports, charts, overheads, presentations and support material, involving diversified and at times confidential information utilising a pc and MSWord, Excel, PowerPoint, Visio and Outlook/Lotus Notes
- Maintain filing systems for Heads of Operations
- Maintain and co-ordinate diaries of Head of Commercial Banking and Capital Markets organising internal and external meetings/lunches/dinners and any related correspondence
- Organisation of travel arrangements, booking travel tickets and accommodation in addition to full itinerary arrangement for regular business travel
- Good knowledge of Word, Excel, PowerPoint, Visio, and Outlook
- Experienced in mail merge and diary management
- Accuracy in typing and checking documents, along with the ability to work unsupervised and under own initiative
- Good knowledge of English language
- Good knowledge of French language (preferred)
- Excellent organisational and administrative skills in order to work within tight deadlines
11
Team Secretary / Administrator Resume Examples & Samples
- Arranging conference calls and internal meetings
- Course administration/event management - printing, organising couriers, hotel arrangements, dealing with participants, summarising evaluation results, etc
- Distribution of non electronic course materials to territories around world - monitoring
- GALaxy, organising couriers, chasing returns
- Formatting and branding of MS Word, Powerpoint and other documents produced by team members
- Administration associated with global resource model - checking GALaxy time sheets and ensuring they are up to date; reporting
- Preparation and submission of expense reports for team members where necessary
- Booking flights and hotels for team members where necessary
- Data collation and administration as required
- Finance - setting up time codes, sending timesheet reminders, arranging for payment of invoices, and producing monthly reports as needed etc
- Stocking stationery, fulfilling IT requests for the team, etc
- Database Management
- ACL maintenance for all Global Assurance L&E databases
- Preparation of course databases before release, including ensuring each database format prints correctly, all MS Word and Powerpoint documents are referenced and, where appropriate, are branded according to guidelines, posting announcements and copying, zipping and attaching databases
- Maintenance of the course database release dates schedule
- Database maintenance - producing/maintaining clean versions of databases alongside their 'track changes' counterparts (where needed)
- First line support queries on GL&E databases - i.e. replication issues, locating territory replicas, etc
- Creating single view databases within Lotus Notes and arranging for them to be deployed
- Testing database design changes prior to go-live
- Archiving old documents, assigning discussion documents to the relevant team contact, etc
12
Team Secretary Resume Examples & Samples
- Maintain monthly cost reports, tracking expenses, assist in planning etc
- Maintain holiday/sickness records for the team
- Circulate announcements/general information/office procedures, as required
- Monitoring and supporting assigned bankers' participation in their effort to maintain and update internal systems
- Collation of monthly communications schedule
- Updating/maintenance of organisational structure charts
- Positive line manager/third party/client feedback
- Reduction in the administrative workload of line manager
- Calls answered within four rings, dealt with appropriately and in a professional manner
- Ability to demonstrate a good working knowledge of client group
- Diary successfully managed and coordinated
- Provision of reminders of meetings/calls/interviews etc; active upwards management
- Demonstrate awareness of policies and practices of the workplace
- Demonstrate collective responsibility for implementation of new policies and procedures
- Prompt and accurate completion of presentations and relevant standard documentation
- Ensure proactive and responsive support to line manager and associated personnel
- Develop trusted relationships with appropriate client contact
- Active, clear and concise communicator
- Responsive and professional telephone answering skills
- Ability to record detailed and accurate messages
- Strong organisational and diary management skills
- Ability to multi-task and prioritise
- Efficient and productive
- Ability to undertake substantial workload without sacrificing quality
- Strong IT Skills - Word (advanced), Power Point (advanced), Excel (intermediate)
- Ability to take responsibility for individual projects (preparation, collation and distribution of information, as appropriate)
- Personable and able to build excellent rapport within team and client group
- A flexible approach to work with an ability to prioritise effectively
- High levels of integrity, handling confidential information and sensitive matters in a professional manner at all times
13
Team Secretary Resume Examples & Samples
- Audio and copy typing of reports, letters, faxes, compliment slips, memos, file notes, labels, schedules and private and confidential material
- Ensure all typing complies with the standards, is well presented and error free
- Provide secretarial assistance to other groups as directed
- Answering the telephone promptly, dealing with routine enquiries and taking appropriate messages
- Maintain and co-ordinate diaries of group members on daily basis
- Arrange and co-ordinate meetings, liaising with delegates, booking boardrooms and arranging refreshments as necessary
- Liaising with clients on directors or managers behalf
- Greet visitors at reception
- Organise business travel arrangements
- Preparation of material for internal and external presentations
- Set up and maintain systems regarding information, records, actionable and brought forward items, etc, for group
- Record client/job data using software packages
- Photocopying, sending facsimiles, binding reports and filing
- Providing financial reports
- Billing for group if required
- Ordering couriers if required
- General administrative assistance to group as required
- Provide support to partners secretaries when required
- Taking minutes and attending meetings when required
14
Team Secretary Resume Examples & Samples
- Diary management - Coordinating meetings, booking meeting rooms, arranging refreshments etc
- Document management - Producing work to a high standard (not needing correction) Understanding about document compliance
- Filing - Making sure that any backlog is kept to a minimum
- Training - Making sure that you are keeping a head of new regulations
- Marketing - Providing marketing support by producing bid documentation
- General duties - Arranging meetings, taking minutes of meetings and webinars. Arranging social events. Front of house (when required) support to the PA. Dealing with adhoc duties and queries
- Using your own initiative
- Flexible on your approach and being a team player
- Embracing change!
- Professional in your appearance and attitude at all times
- Being discreet when handling confidential information
- Good communication skills to people of all levels
15
Team Secretary Resume Examples & Samples
- Demonstrates discretion and integrity in handling confidential and sensitive information
- Able to work on own initiative and prioritise work
- Creative and solution driven. Takes ownership and responsibility of issues and manages effectively through to resolution
- Organised and thorough in approach with attention to detail and accuracy
- Adaptable and flexible in approach and working patterns that can sometime span geographies
- Excellent stakeholder skills, is able to effectively listen, communicate, challenge and influence team members, immediate peer group and senior managers
- Confident in dealing with people at all levels; able to build and maintain good relationships in a team environment
- Experienced in meeting administration - excellent coordinator and communicator skills
- Previously managed diaries busy diaries
- Excellent knowledge and practical experience of Microsoft Office including Outlook, Word, Excel and PowerPoint
- Document preparation and document management experience desirable
- Familiar with purchasing process and contract management
16
Team Secretary Resume Examples & Samples
- Have the necessary skills to provide and manage an effective support service to the team
- Personality and flair to communicate with others in a professional and helpful manner, both face to face and on the telephone
- Flexibility, adaptability and a co-operative attitude
- A good degree of initiative and self-motivation
- An interest in the business of the department
- Good WP skills and an interest in advancing ability in this area
- Good standard of English grammar, spelling and take pride in presentation of work
- Dedication, loyalty, diligence and efficiency
- Punctuality and tidy manner
- Be well presented, have a clear speaking voice and a good sense of humour
- Experience of working with HNWIs
17
Team Secretary Resume Examples & Samples
- Act as focal point of contact and an efficient liaison between colleagues and internal clients
- Assist team in meeting their financial management including solicitor’s invoices, expenses, other invoices, billing etc
- Ensure equipment, facilities and stationary are maintained to optimum levels at all times
- Organise induction of new team members, i.e. set up introductory meetings with colleagues and clients as appropriate, order IT kit, arrange team lunch, explain team procedures, etc
- Depending on level of role, a qualification in relevant field of secretarial practice
- Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook. Audio typing experience essential
- Client relationship management skills
- Excellent business English both written and oral. Outstanding attention to detail is essential
- Flexible in approach
- Positive attitude and willingness to help others even when it is not in your normal job responsibilities
18
Team Secretary Resume Examples & Samples
- Relevant experience in a similar role
- Detailed knowledge of Word, PowerPoint and Excel
- Typing speed of 60 wpm
- Organised, committed, flexible and hard working
- High self-motivation, enthusiasm and ambition
- A desire to succeed and positive can-do attitude
- Confident, self-assured and with an outgoing personality
- Action taker
- Pulling together Design and Fit-Out proposals for Client pitches
- Creating and dealing with contract documentation
- QC'ing all documentation prior to sending to Clients
- Coordinating the team (8 in total) when pulling documents together - Liaising with Designers, Technical Director, Construction Director and the Project Director
- Binding documentation
- Preparing construction health & safety site files
- Coordinating and at times assisting other Team Secretaries to ensure a smooth office environment
- Quarterly event organisation for team social
19
Team Secretary Resume Examples & Samples
- Assist team in meeting their financial management including invoices, expenses, other invoices, billing etc
- Arranging client entertainment
- Lease advisory dictation and formatting of reports when needed
- Binding of third party submissions and packs for retailer tours
- Maintaining fee confirmations folder
- Drafting deal press releases for approval
20
Team Secretary Resume Examples & Samples
- Formatting documents in Word for projects, proposals and tenders
- Provide quality control/checking service to your team’s documents
- Travel management
- Minute taking, document preparation and database management
- Reconciling financial statements and expense accounts
- Provide support to peers in Admin team as/when required
- Coordinating events and training
- Extensive experience as a Team Secretary in similar role
- Exceptional relationship building skills with colleagues
- Intermediate to advanced Microsoft Office skills
- High attention to detail and accuracy
21
Team Secretary Resume Examples & Samples
- Build and establish effective relationships with internal and external clients and their assistants. Proactively assess and/or anticipate needs without explicit direction and take appropriate actions
- Schedule and coordinate meetings, appointments, and travel arrangements for the department team members. Ensure critical information and support is provided as timely as possible
- Organize office meetings and conferences/seminars
- Daily distribution of correspondence such as letters to the team members
- Prepare client invoices
- Management of expenses claims and reimbursements. Follow-up on outstanding credit card bills, receipts or payments as need
- Preparation of power point deck & coordinating of presentation materials
- At least a diploma in any discipline
- Minimum of 5 years of relevant experience in a dynamic environment with proven ability to manage multiple tasks at one time
- Excellent organizational, time management, execution and tracking skills
- Proficiency in Microsoft Words, Excel, Powerpoint and Outlook
- Strong attention to details and solid follow through with the ability to set and deliver on priorities in a fast paced environment
- Ability to exercise strict discretion and possess a high level of professionalism given the implied exposure of the role itself
22
Team Secretary, Mercer Edinburgh Resume Examples & Samples
- Providing proactive secretarial and administrative support to a high standard. This will include extensive diary management and travel arrangements, document creation, typing, formatting and editing documents using company templates and styles
- Preparing client materials for meetings and events
- Dealing confidently with clients and colleagues - answering telephones, directing calls, taking messages and progressing actions as required
- Arranging internal and external meetings for the team – ensuring efficient scheduling of meetings and resolving any clashes appropriately
- Anticipating and coordinating all travel and accommodation following Mercer’s guidelines
- Submitting expense claims via Mercer’s expense system
- Identifying opportunities to assist the wider team with non-chargeable work and ad-hoc projects
- Using Mercer systems to prepare and issue client invoices
- Managing the team’s electronic filling - making sure that the standard Mercer processes are followed
- Supporting other secretaries in the team to ensure that we are providing a streamlined service to our clients
- Demonstrating strong organisational skills - regularly acting on own initiative, highlighting issues and suggesting possible solutions
- Taking ownership to drive forward process improvements so that we are continue to deliver to our clients in the most effective way
- Prior experience in a senior secretarial role required
- Excellent numerical skills and a keen eye for detail
- Proficient with Microsoft Outlook including, strong Word, Excel and PowerPoint skills
- Good verbal and communication skills
- Strong organisational and analytical skills
- Ability to prioritise workloads and good time management skills
- Initiative and enthusiasm with the ability to learn new tasks quickly
- Task orientated
- Responsible and reliable
- Educated to A-Level standard, or equivalent as a minimum requirement
23
Team Secretary Resume Examples & Samples
- Providing secretarial support to Partners, including diary and email management; organising client visits and tours, scheduling internal meetings, recording client details on the Customer Relationship Management system
- Administrative support to all consultants
- Secretarial/administrative experience
- Experience of working with senior level staff
- Computer literate with excellent MS Office skills especially Outlook
- Maintain the highest level of confidentiality for all sensitive matters
- Relationship builder, friendly and personable with a positive outlook
- Smartly presented and confident
- Proactive, with a commitment to quality, accuracy and close attention to detail
- Effective communication skills (both written and verbal)
- Proven planning and organisation skills with ability to work to tight deadlines
- Ability to work without close supervision – able to prioritise and multi-task
- Calm when working under pressure
- Excellent team player with flexible and adaptable approach to work
24
Team Secretary Resume Examples & Samples
- Organising domestic and international travel arrangements
- Internal meeting organisation
- Attending team kick-off meetings
- Running the team calendar
- Printing and binding of presentations
- Organising team dinners and events
- Cover for colleagues
- Extensive administration experience
- PC literacy especially Outlook/Word/PPT
- Experience of working within a team environment
- Experience of working under pressure and in a busy environment
25
Team Secretary Resume Examples & Samples
- Full secretarial support to the Partner group within the Consumer sector, working closely with one other Team Secretary
- Diary Management - Organisation of complex diary and international travel arrangements for Consumer sector team, liaising with both internal and external clients
- Inbox Management - Reviewing incoming e-mails / phone calls for Partner group and dealing with these appropriately
- Support to the wider Consumer sector team - booking rooms, catering etc
- Team wide tasks such as recording client details on the Customer Relationship Management system, processing and allocating invoices via in house purchase to pay system (P2P), etc
- Facilitating client visits and tours including collating the agenda, catering, liaison with the client, room bookings
- General administrative tasks and support to team wide tasks such as post, ordering gifts and stationery
- Proven senior-level secretarial experience, ideally with experience in Professional Services and/or a large, matrix environment
26
Team Secretary Resume Examples & Samples
- Diary Management
- Coordinatingmeetings & booking meeting rooms
- Travel arrangements for Partners and their teams
- Completing Job Log Forms and logging Opportunities in Salesforce
- Conflict checking
- Distibution of internal and external post
- Typing & formatting of correspondance and reports
- Using Promaps to create maps for reports
- Coordinating the Weekly Meeting Schedule
- Updating spreadsheets using Excel
- Processing expenses
- Prioritising workload and assisting a busy team
- Coordinator for new joiners, liaising with facilities, IT, HR and putting starter packs together
- File management, archiving and ad hoc duties
- Providing holiday cover for secretarial team
- Able to multi-task and managing conflicting, changing priorities efficiently
- Excellent software skills, in particular, Microsoft Word and some Excel
- Ability to manage expectations effectively
- Confidence to 'manage up' to ensure that deadlines are met
- Organised
- Pro-active
27
Team Secretary Resume Examples & Samples
- Candidates should ideally have experience supporting professionals within a large, service-orientated organisation, preferably in an investment bank or a major law firm
- Excellent IT skills – MS Office 2010 including Outlook
- Citigroup systems – desirable
- Track changes, comparite - essential
- A formal secretarial qualification (or its equivalent in experience) is preferred
- Candidates must be well versed in office administration
28
Team Secretary Resume Examples & Samples
- Extensive diary management
- Organise travel arrangements
- Prioritise administrative work for the fee earners and delegate as appropriate to print, typing and filing teams
- Take internal and external telephone queries, responding or taking messages as appropriate
- Monitor post and emails, deal with as appropriate
- Develop working relationships with clients, handle enquiries and become an active part in the care of clients
- Keep the client database up to date
- Typing of urgent correspondence and emails
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Team Secretary Resume Examples & Samples
- To provide a whole range of secretarial and organisational support to Edinburgh’s Business Space team to enable it to execute the firm’s strategy and business plan and to provide best in class service
- Provide team secretarial role for the Business Space team, comprising six surveyors, supporting them in delivering their business plan objectives
- Undertake all appropriate audio typing and desktop publishing assignments including pitches, reports, documents, letters, and emails. This function is supported by offsite digital dictation facilities
- Act as a focus for booking of meeting rooms and provision of appropriate catering for meetings and on site events
- Undertake booking of travel, and selective diary management as required
- Manage the team resources, including property brochures and literature / electronic documents supporting the team’s activities
- Manage the raising and issuing of fee invoices, monitoring and management of debt recovery, and recovery of costs
- Support the day to day activities of the team, which requires flexible and pro-active reaction to demands of clients on behalf of whom the team is engaged. This can include everything from booking out keys for building inspections, through to attending building launch receptions supporting the on-site team
- Management of the team files and filing
- Telephone answering and fielding enquiries on behalf of team members not in the office
- General secretarial support including faxing, photocopying, scanning, binding, archiving, post, file opening
- Organising the induction of new team members, and ensuring that the resources available to the existing team are fully up to date and appropriate for work load
- Work with the wider administrative team in the Edinburgh office, ensuring that all common administrative tasks for the running of the office are undertaken to a high standard. In addition, to undertake a share of these duties
- Provide support to the team leader, who also has a role of head of office
- A qualification in the relevant field of secretarial practice
- High proficiency in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook. Audio typing experience and excellent typing speed essential
- Must be able to mutli task and manage multiple priorities
- Ability to set up conference calls, meetings and Webex using the required technology (eg Cisco phone system, BT Webex)
- Excellent business English both written and oral
- Outstanding attention to detail is essential
- Demonstrable secretary / PA experience
- Excellent people management skills, in a pressurised environment
- Experience of working in the property sector or in a financial / professional services firm an advantage
- Pro-active in assisting other colleagues when needed
- Ability to maintain the high levels of confidentiality as required
- Positive and pro-active attitude, willing to help others even when not your normal job responsibility
- Ability to balance multiple tasks, working for multiple individuals
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Team Secretary Resume Examples & Samples
- Ensure efficient relationship and communication with internal (local and functional internal offices) and external partners
- Coordinate / organise meetings, book meeting rooms with reception, video conferences, conference calls
- Produce typed documents, e.g., letters, reports, agendas and presentations, to the highest standard, promptly and in line with Company format, using Word, Excel or PowerPoint
- Undertake administrative tasks as required in order to provide effective support. This may include filing, collating and circulating of documents and other information, raising purchase order numbers, internet research, maintaining contact database, etc
- Work on and update formal information, such as reports, presentations etc
- Office organisation: follow up on queries, ad hoc information requests. Liaise with and cooperate with other persona assistants and team assistants/receptionist as required
- Schedule and organise travel (mostly international) for the team with our American Express office in Henley
- Ensure approval is sought beforehand by completing the necessary form and issuing e-Tickets once approved. Travel is quite extensive, so keeping on top of requests is very important
- For MD’S and senior directors, keep diaries up to date with travel details, () meetings and lunches on a daily basis. Check diaries prior to the week ahead to check no missed meetings
- Copy and fax expense forms for team members on a monthly basis
- Distribute internal post on a daily basis
- Processing invoices to the accounts team
- Complete Dun and Bradstreet Company reports and WorldCheck reports as and when requested
- Prior relevant work experience in a comparable position in an international business environment, ideally within Real Estate investment management
- Computer proficient in Word, Excel, PowerPoint, Outlook
- Proficient in English
- Excellent organisational skills, ability to prioritise, pragmatic and efficient work style, strong communication skills and the ability to use own initiative
- Pro-active working style, team player but able to work autonomously
31
Team Secretary Resume Examples & Samples
- Previous experience working in a busy office environment
- Strong IT literacy skills including Microsoft PowerPoint and Word
- Professional work ethic with flexibility and willingness to learn new skills
- Ability to juggle and prioritise your workload
32
Team Secretary Resume Examples & Samples
- To provide a whole range of secretarial and organisational support to Cushman & Wakefield legal/company secretarial function to enable it to execute the firm’s strategy and business plan and provide best in class service
- Ability to set up conference calls and WebEx using the required technology (e.g. Cisco phone system, Bluejeans)
- Able to build open and honest relationships
33
Team Secretary Resume Examples & Samples
- Managing Workday
- Creating invoices
- Creating expenses
- Travel arrangements for Partners and the team
- Distribution of internal and external post
- Typing & formatting of correspondence and reports
- Coordinator for new joiners, liaising with facilities, IT and HR and putting starter packs together
- Previous secretarial/PA experience
- Ability to set up conference calls and WebEx using the required technology (e.g. Cisco phone system, BT WebEx)
34
Team Secretary Resume Examples & Samples
- Effective diary management and co-ordination according to agreed business rules especially using initiative to allow for meetings that over run and travel time between locations
- Excellent written, numeracy and oral communication skills
- Discretion when handling commercially or personally sensitive information and dealing with high profile external customers and guests to our head office
- Good working knowledge of Microsoft Office products and excellent typing skills
- Effective decision making and prioritisation skills
- A can do, proactive attitude and the ability to work well as part of a team
35
Team Secretary Resume Examples & Samples
- Computer, with Windows and Internet skills experience
- Current office procedures, filing and the operation of standard office equipment
- Medical and pharmaceutical terminology
36
Team Secretary Resume Examples & Samples
- Shared full secretarial support to two Partners and two Directors, including
- Diary Management - Organisation of diary and travel arrangements, liaising with both internal and external clients, including senior stakeholders across PA
- Inbox Management - Reviewing incoming e-mails / phone calls and dealing with these appropriately, gate keeping when needed
- Submission of expenses
- Support to the wider consultant team - booking rooms, catering and travel arrangements
- Organising bi-annual review meetings, ensuring internal budgets and policies are adhered to
- General administrative tasks and support to practice-wide tasks such as post, ordering gifts, stationary, business cards and updating organisation charts
- 15%
- Service administration tasks such as updating and maintaining our sales and contact database xRM, raising and receipting purchasing orders, newsletter editing, formatting documents and proof reading proposals and providing additional administration support where required
- Weekly global reporting and analysis of data – communicated to senior members of the Life Sciences team and wider PA
- A good level of secretarial and administrative experience
- Computer literate with excellent MS Office skills, especially Outlook
- Effective communication skills (both written and verbal) with peers and senior management
- Ability to prioritise, adapt to change, able to prioritise and multi-task
- Outgoing personality and strong inter-personal skills
37
Team Secretary Resume Examples & Samples
- Google mail and Google docs
- Microsoft PowerPoint
- Financial Management – (SAP system)
- Experience in a web based document storage system
38
Team Secretary Resume Examples & Samples
- Act as a focal point of contact, ensuring efficient liaison between team, manager and clients/ colleagues/ personal contacts
- Undertake voluntary or nominated duties in order to ensure the smooth flow of work through the team or business unit
- Prioritising workload and generally assisting a busy team
- Registration of new jobs on appropriate system, creation of conflict check reports and creation of appropriate files
- Creation of Invoices on appropriate system, maintaining accurate records
- Assist with monitoring of Debtor Schedules and action where appropriate
- Liaison with Clients
- Typing & formatting of correspondence and reports, Binding & scanning documents
- Accurate message taking for team and managing telephone calls
- Creating and updating various lists, spreadsheets & schedules using Excel
- Attendance and Participation in meetings, as required
- Processing expenses on appropriate systems
- Coordinator for new joiners, liaising with facilities, IT and HR and creation of starter packs and setting up desks with stationery and name labels
- Provide holiday cover for secretarial team
- Able to multi-task and manage conflicting, changing priorities efficiently
- Excellent software skills, in particular, Microsoft Word and Excel
- Excellent communication and inter-personal skills
- Ability to take ownership of any problems and road -blocks to see through to solution
- Confidence to ‘manage up’ to ensure that deadlines are met
39
Team Secretary Resume Examples & Samples
- Educated to GCSE Grade C or above in English & Math’s or equivalent (essential)
- NVQ in Administration or equivalent (essential)
- Excellent time management and organisational skills (essential)
- Demonstrated experience of working in an Administration position (essential)
- Excellent I.T. skills required with a good working knowledge of Microsoft Office (essential)
- Ability to produce clear, concise and accurate documents and reports (essential)
- High level of accuracy and attention to detail (essential)
- Demonstrable experience of working to tight deadlines (desirable)
- Excellent Communication Skills (essential)
- Excellent interpersonal Skills (essential)
- 24th March 2017
40
Team Secretary Resume Examples & Samples
- Diary management as required by members of the practice
- Arranging travel, ensuring that Visa’s, itineraries, accommodation and transfers are ready for travel as early as possible
- Processing and monitoring expense requests
- Scheduling meetings (both internal & client related) including arranging meeting rooms, catering and I.T equipment
- Preparation of reports and presentations as required by the team
- Assisting with event management, both internal & external
- Previous experience of providing administrative support to medium sized team
- Advanced use of Microsoft Office products (including Word, Excel and Powerpoint) is essential
- Strong mathematics and written English are essential for the production of client documents
41
Team Secretary Resume Examples & Samples
- Preparing general correspondence for the team – this includes audio typing
- Collating reports including plans etc, PDF reports and photocopy appropriately
- Managing timesheets and expenses on a weekly basis
- Assisting other secretaries as and when required
- Any other duties, which may be appropriate
42
Team Secretary Resume Examples & Samples
- Scheduling internal and external meetings (UK, European and world wide) including conference call arrangements and organise relevant meeting rooms, equipment and refreshments
- Maintain the electronic diaries for the HR Leadership team to ensure best use of time in line with working priorities
- Organise agendas and produce accurate minutes from HR meetings
- Type correspondence, reports, spreadsheets, presentations etc, creatively formatting and presenting information when necessary
- Assist the leadership team in any preparation for meetings such as printing, binding and bringing forward papers in advance
- Assist in the preparation of relevant board reports and ensure they are promptly distributed
- Maintain a high degree of confidentiality and discretion at all times
- Prepare and submit the leadership team’s expenses for payment, ensuring accurate input of data onto the expense claims form
- Support with the organisation of travel itineraries for the HR Leadership team, ensuring travel, accommodation and currency arrangements are made in line with requirements
- Provide general administration support for the department to include post distribution, birthday lists and maintain a tidy department
- Ensure sufficient telephone cover and liaise with external and internal contacts on the phone and face to face to ensure their needs are met, calls and messages are forwarded to the appropriate team member and information provided
- Develop effective working relationships with internal customers and across the HR team
- Assist other team members as required in order to ensure team objectives are achieved successfully and to maintain strong team dynamism
- Assist in induction plans, IT set up and on boarding for new team members
- Maintain an up to date business continuity plan for the HR team with the assistance of the wider project team and Head of HR Operations
43
Team Secretary Resume Examples & Samples
- Excellent organisation skills and the ability to manage multiple tasks simultaneously
- Ability to communicate effectively and professionally with people of all levels and to understand and communicate complex messages both to and from those supporting
- Ability to demonstrate initiative and prioritise work appropriately
- Forward thinking with excellent attention to detail
- Ability to quickly pick up knowledge of the business and use this to make judgements on key issues
- Assertive and confident when working under pressure and in a fast-paced environment
- Pleasant, professional manner
- Delegation and ownership of key tasks for the business area
- Maturity, diplomacy and discretion when dealing with colleagues
- Ability to work to tight deadlines is essential
- Strong software skills will be required, particularly in Word, PowerPoint, Excel and Outlook
44
Team Secretary Resume Examples & Samples
- PA support to UK based Partners - intense diary and travel management, liaising directly with clients and their secretaries. Coordinating papers for staff meetings. Ad-hoc administrative support to the Managing Consultants – booking client meetings, catering, organising travel and hotel accommodation
- System Administration – Pyramid (Intranet) – set up and manage internal OPX website globally, xRM (CRM System) – providing marketing support to Karsten for UK campaigns, P2P (Purchase to Pay) – manage invoices for the UK service team, - PeopleSoft (HR system) - setting up new joiners, sickness, managing vacation, Concur (travel and expense management), Customer Satisfaction Survey (CSS), Condeco (room booking system)
- ‘A’ level educated standard or equivalent
- Proven secretarial and administration experience, preferably within a previous Consultancy environment or large corporate organisation
- Proficient in Word, PowerPoint and Excel
- Commitment to quality and accuracy / attention to detail
- Good, clear communicator
- Proven planning and organisational skills with ability to work to deadlines
- Proactive self-starter with the ability to prioritise and multi-task
- Good team player with flexible and adaptable approach to work
- Smartly presented, confident and assertive
45
PA to MD Head of Syndications & Team Secretary Resume Examples & Samples
- 1) Manage and arrange the external and internal appointments of the MD and co-ordinate with agents for transportation as required
- 2) Arrange business travel for MD and colleagues of the department
- 3) Sort, evaluate and distribute MD’s mail and maintain proper filing and record systems
- 4) Receive MD’s guests and screen unsolicited calls
- 5) Administer expenses of the departments as required
- 6) Providing highly efficient secretarial and administrative service
- 7) Keep diary, arrange appointments, assist MD in planning day to ensure the most effective use of his time
- 8) Planning ahead using own initiative while maintaining meticulous attention to details and deadlines
- 9) Prepare and deal with outgoing mail
- 1) Excellent secretarial skills - essential
- 2) Handling confidential matters discreetly - essential
- 3) Organisation skills – essential
- 4) Communication skills with staff at all levels – essential
- 5) Taking sound decisions where necessary – essential
- 6) Good working knowledge of key software packages including Word, Excel, Powerpoint
46
Team Secretary Resume Examples & Samples
- Producing documents in accordance with Arup house style (Letters, Reports, Presentations)
- Full responsibility for co-ordinating and attending monthly Digital Business Briefings, booking meeting rooms, refreshments, recording, drafting presentation for Digital Leader, liaising with contributors in timely manner
- Prepare monthly UKMEA Aviation, Rail and Global Digital business report for Digital Leader
- Travel arrangements, gaining required approvals, obtaining best price tickets and hotel rooms, booking via Arup systems) and Agents. Alerting staff as necessary for international travel
- Organising Visa for staff travel to relevant countries
- Booking of Meeting rooms, refreshments, AV, Tele/Video Conferencing facilities, liaising with Facilities Management Helpdesk where required
- Assisting with expense claims, timesheets and other Arup procedural demands for Digital Leader
- Diary Management and support for 2 local team leaders
- Organise ad-hoc social, staff and client events
- Cover for other Secretaries/PAs when required
- Encouraging a professional and tidy office environment
- Assisting with induction of new starters
- Assist with staff movements e.g. preparing desks and IT equipment
- Plays part in ensuring staff are healthy and safe
- Handling of incoming and outgoing post, ordering couriers
- Ordering and managing stocks of stationery and other office consumables
- Ordering business cards for team members
- Co-ordinate leaving, new births and wedding cards for team
- Prepare Christmas Vouchers
- Good knowledge of Microsoft packages
- Good knowledge of standard office administrative procedures
- A levels or NVQ level 4
- Secretarial qualifications would be desirable
- The ability to prioritise changing deadlines and be flexible
- Good communications skills and team working skills
- An engaging, enthusiastic and confident manner with interest and curiosity in the Arup business and actively seeking to be involved
- Proactive and diligent - ability to “keep things moving”
47
Team Secretary Resume Examples & Samples
- To be able to use all Microsoft Office applications to an intermediate/advanced level
- Senior Secretarial experience
- A high level of English language – both verbal and written
- Able to deal with internal and external clients, always maintaining a professional approach
- Ability to multi-task to a high level
- Flexible attitude to work & hours
- Typing speed of 50+wpm
- A ‘can-do’ attitude
- Strong organisational and problem solving skills
- Professional, proactive, flexible and confidential approach
- Business or administrative qualifications or equivalent appropriate experience (desirable)
48
Team Secretary Resume Examples & Samples
- Complex diary management
- Complex travel scheduling
- Arrange conference calls, video conferences and meetings with International offices and external companies
- Preparation of PowerPoint Presentations
- Project Management support
- Effective management of team meetings and away days
- Liaise with the Travel team to arrange International business travel and accommodation. Use the online travel tool for Domestic and European travel and accommodation
- Prepare travel schedules
- Assist with Internal/External events
- General staff and resource administration
- Ad hoc tasks
- Proven experience of operating as a Team Secretary, ideally in a corporate environment
- Experience of working for several Directors/Managers within a busy team
49
Team Secretary Resume Examples & Samples
- Diary Management - Organisation of complex diary and international travel arrangements, liaising with both internal and external clients, including senior stakeholders across PA
- Support to the wider consultant team - booking rooms, catering and travel
- Service administration tasks such as updating and maintaining our sales and contact database xRM, raising and receipting purchasing orders, formatting documents and proof reading proposals and providing additional administration support where required
50
PA / Team Secretary Resume Examples & Samples
- Provide PA support to the Operations Director
- Organise diaries, arrange meetings, travel arrangements
- Preparing general correspondence for the team
- Maintain comprehensive filing system - electronic files and hard files, and opening new job folders as necessary
- Assisting with answering of incoming telephone calls, covering reception on a rota basis
