Construction Secretary Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the construction secretary job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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KD
K Dicki
Katharina
Dicki
573 Cullen Drive
Boston
MA
+1 (555) 829 7928
573 Cullen Drive
Boston
MA
Phone
p +1 (555) 829 7928
Experience Experience
04/2016 present
Philadelphia, PA
Secretary Iv-manufacturing & Construction Engineering Technology
Philadelphia, PA
Secretary Iv-manufacturing & Construction Engineering Technology
04/2016 present
Philadelphia, PA
Secretary Iv-manufacturing & Construction Engineering Technology
04/2016 present
  • Diary management
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • To provide a general administrative support to the Construction Director and Construction staff office,
  • This will have ideally been gained in a construction or housebuilding environment
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Answering telephone calls as a second call
  • Maintenance of departmental absence chart
11/2009 02/2016
Phoenix, AZ
Construction Site Secretary
Phoenix, AZ
Construction Site Secretary
11/2009 02/2016
Phoenix, AZ
Construction Site Secretary
11/2009 02/2016
  • Establish work procedures and schedules, and keep track of the daily work of clerical staff
  • In depth knowledge of office management and supply management
  • Provides historical reference by utilizing filing and retrieval systems
  • Organizing and storing paperwork, documents and computer-based information
  • Maintains technical knowledge by attending educational workshops; reading secretarial publications
  • Maintain the Site Management Attendance list on daily basis and ensure timely submission to headquarter
  • Manage, maintain and update under guidance Site Regulations and Site Notes
01/2006 06/2009
Houston, TX
Construction Secretary
Houston, TX
Construction Secretary
01/2006 06/2009
Houston, TX
Construction Secretary
01/2006 06/2009
  • Ordering of all PPE for the unit
  • Knowledge of operation of standard office equipment
  • Monitoring departmental recruitment and liaising with the Linden Homes Resourcing team on appointments of new staff members
  • Supervise other clerical staff, and provide training and orientation to new staff
  • Keeps equipment operational by following manufacturer instructions and established procedures
  • Maintain scheduling and calendars
  • Arranging in-house and external events
Education Education
Bachelor’s Degree
Bachelor’s Degree
Loyola Marymount University
Bachelor’s Degree
Skills Skills
  • To provide a general administrative support to the Construction Director and Construction staff office,
  • Monitoring departmental recruitment and liaising with the Linden Homes Resourcing team on appointments of new staff members
  • Diary management
  • Answering telephone calls as a second call
  • Maintenance of departmental absence chart
  • Ordering of all PPE for the unit
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
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1

Construction Secretary Resume Examples & Samples

  • To provide a general administrative support to the Construction Director and Construction staff office,
  • Supporting all staff members and the Director whilst being part of the administration team, providing cover for other admin staff members and their roles as required
  • Monitoring departmental recruitment and liaising with the Linden Homes Resourcing team on appointments of new staff members
  • Answering telephone calls as a second call
  • Maintenance of departmental absence chart
  • Ordering of all PPE for the unit
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
  • Previous administration experience is essential
  • This will have ideally been gained in a construction or housebuilding environment
  • Experience and knowledge of office equipment and Microsoft Office packages is essential
  • Computer skills and knowledge of relevant software
2

Secretary Iv-manufacturing & Construction Engineering Technology Resume Examples & Samples

  • Serve as frontline resource for the Manufacturing & Construction Engineering Technology
  • Provide daily office support to chair, faculty, the College of Engineering, Technology, and Computer Science (ETCS), and the IPFW campus
  • Answer phone calls and direct callers to appropriate individual or office
  • Respond to student, faculty and outside inquiries regarding the department, including degree programs
  • Generate and distribute letters and information to students and prospective students
  • Compile and file confidential student and faculty information
  • Analyze and verify monthly budget statements and advise chair of balances on all accounts
  • Initiate, create, update, and file confidential student files and information
  • Create analyses and summaries of department information
  • Serve as liaison with external agencies
  • Maintain department chair's calendar, schedule appointments and coordinate meetings
  • Coordinate and attend department meetings; prepare, create and distribute agenda/minutes for department meetings
  • Coordinate and prepare student-employment forms, GTA, LTL contracts, and faculty recruitment documents, initiating and generating required payroll forms, executing I-9 and other immigration forms and guidelines
  • Coordinate, compile, and file assessment information for the programs
  • Run reports in database system
  • Process degree candidates; review graduation lists for accuracy and completeness and provide student folders to appropriate advisor and department chair
  • Initiate, coordinate, compile and file student evaluations, course learning outcomes assessments, and others
  • Assist with Master Course List scheduling and compile faculty schedules
  • Calculate and prepare payroll, contracts, accounting and purchasing forms, and travel reimbursement paperwork
  • Order desk-copies from various publishers, initiate and prepare booklists each semester
  • Utilize personal computer to prepare and generate letters, research and technical papers, memos, budget projects, course syllabi, course descriptions, tests, reports, annual faculty reviews, and other documents
  • Prepare and execute various print/copy jobs
  • Advise students on class/instructor/department information
  • Schedule student appointments for the department chair
  • Assist students and faculty with registration or other inquiries
  • Advise members of MCET Industrial Advisory Committee of meeting dates and meeting agenda
  • Maintain department notice/bulletin boards
  • Coordinate the development and revision of MCET handbook/brochures and assist with department Webpages
  • Maintain and oversee inventory, order office and other supplies and equipment
  • Develop and manage department files in Word or PDF, including electronic versions
  • Process and sort mail
  • Prepare, gather, distribute and monitor student timecards
  • Oversee department printers, maintain operation and call for repairs if needed
  • Assist in coordinating academic class schedule and schedule labs and rooms
  • Process payroll and student employment
  • Two years general clerical experience
  • Must be proficient in MS Office including Word and Excel
  • Excellent oral/verbal communication, organizational and interpersonal skills
  • Ability to take initiative to ensure department operates effectively and efficiently in serving students, faculty, staff and public
3

Construction Site Secretary Resume Examples & Samples

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
  • Arrange and coordinate meetings,
  • Arranging travel reservations and accommodation for staff and other external contacts
  • Liaising with colleagues and external contacts to book travel and accommodation
  • Compose, type, and distribute meeting notes, routine correspondence, and reports
  • Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs
  • Mail reports, correspondence, newsletters, promotional material, and other information
  • Maintain scheduling and calendars
  • Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
  • Schedule and confirm appointments for clients, supervisors or visitors
  • Provides historical reference by utilizing filing and retrieval systems
  • Maintain and update internal databases
  • Secures information by completing database backups
  • Maintaining statistical data and regular site reports
  • Take dictation in shorthand or by machine, and transcribe information
  • Establish work procedures and schedules, and keep track of the daily work of clerical staff
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organizations
  • Supervise other clerical staff, and provide training and orientation to new staff
  • Supervise pantry and cleaning staff
  • Maintain the Site Management Attendance list on daily basis and ensure timely submission to headquarter
  • Maintain and distribute regularly updated telephone / communication lists
  • Maintain and distribute regularly updated accommodation list of Site Staff
  • Arrange transport for Staff. Plan on daily basis transportation shuttle between accommodations and site as well as transport arrangements for meetings with client at headquarter or other locations. Coordinate and schedule drivers on daily basis
  • Manage, maintain and update under guidance Site Regulations and Site Notes
  • Coordinate, receive and dispatch courier consignments and keeping adequate records
  • Liaising with staff in other departments and headquarter and with external contacts
  • Organizing and storing paperwork, documents and computer-based information
  • Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
  • Order and dispense supplies
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Sorting and distributing incoming post and organizing and sending outgoing post
  • Assistance in recruiting, training and supervising junior staff and delegating work as required
  • Arranging in-house and external events
  • Maintains customer confidence and protects operations by keeping information confidential
  • Maintains technical knowledge by attending educational workshops; reading secretarial publications
  • Keeps equipment operational by following manufacturer instructions and established procedures