Administrative Secretary Resume Samples

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L Crist

Luella

Crist

2967 Jayda Overpass

Houston

+1 (555) 898 3657

2967 Jayda Overpass

Houston

Phone

p +1 (555) 898 3657

Experience Experience

Philadelphia, PA

Administrative Secretary

Philadelphia, PA

Howell-Effertz

Philadelphia, PA

Administrative Secretary

Leading coordination of large meetings within the Taste/Health team and with outside agencies
Providing administrative support to leaders on the Taste/Health brand team
Scheduling meetings, taking calls, reaching out to outside contacts, maintaining busy calendars, managing special projects, and getting materials gathered for large meetings
Supporting the team by doing expense reports, C3 submissions and follow-ups, scheduling meetings, ordering office supplies, managing catering requests, food sample ordering and scheduling travel
Working closely with agency partners
Providing new team member on-boarding
Provide secretarial support to mid management (Branch Chief and Division Chief level)

Philadelphia, PA

Project Administrative Secretary

Philadelphia, PA

Zboncak-Halvorson

Philadelphia, PA

Project Administrative Secretary

Provide administrative and clerical support to the Deputy Chief Project Manager’s office
Substituting for the Administrative Assistant to Director – Design & Engineering
Consult with external agencies and ensuring all background information is provided
Maintaining and updating a master list of legal agreements and ensuring that notifications are provided for agreements requiring action
Providing guidance, support and orientation to PSOS staff
Coordinating and arranging external and internal meetings, and ensuring all relevant background material is provided
Working knowledge of administrative concepts and practices

present

Phoenix, AZ

Senior Administrative Secretary

Phoenix, AZ

Rolfson-Bernhard

present

Phoenix, AZ

Senior Administrative Secretary

present

Assist Office Manager in training and onboarding new admin
Provide administrative support to Hem/Onc business office
Coordination of promotion and tenure dossiers including working with the individual faculty members, primary committees, and section directors within the department. Knowledge of IUSM promotion and tenure process and guidelines
Process and maintain confidential documents and letters pertaining to annual faculty reviews, personnel letters, promotion and tenure reviews; renewal of hospital appointments, medical licenses, PPD tests; and professional references. Creating and editing PowerPoint presentations/data management to be used at the department level and at national meetings
Manage calendar. Schedule meetings, teleconferences, and videoconferences. Arrange meetings for visiting senior faculty, speakers, and recruitment candidates. Resolve scheduling conflicts. Arrange domestic and international travel for senior faculty and visiting speakers. Plan itineraries and make travel arrangements for incoming faculty recruitment candidates
Assist with internal projects designated by the Chair’s office. This could include but not limited to scheduling section meetings, managing internal RFA’s, presentations for faculty meetings, taking meeting minutes etc. Create and manage academic projects with outside organizations that would include contact with high level directors, faculty, and administrators
Candidate will cross train in the Fellowship Coordinator role to provide essential backup support during peak Fellow recruiting search

Education Education

Bachelor’s Degree in Business Administration

Chapman University

Bachelor’s Degree in Business Administration

Skills Skills

Knowledge and ability to perform basic arithmetical calculations
Ability to meet deadlines and responds to unpredictable situations excising good judgment
Considerable knowledge of office practices, techniques, and technology
Solid understanding of English, grammar, punctuation and possesses strong math skills
Able to spell both common and medical terms, good grammar
Comfortability in communicating difficult, confidential and sensitive information, utilizing tact and exercising a high level of discretion and professionalism
Evidence of exceptional written and verbal communication skills, including strong attention to detail
Strong attention to detail
Ability to multi-task, manage details and organize efficiently and effectively
Highly proficient in MS Word, Excel, Access and Powerpoint

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Executive Administrative Secretary Resume Examples & Samples

5+ years' proven administrative experience within a Sales & Trading or Investment Banking Platform
Excellent typing skills, proficiency with personal computers and pertinent mainframe systems/software knowledge
Ability to exercise discretion on confidential matters
Strong multi-tasking capabilities, abilities to prioritize tasks and have good follow-up skills
Maintain Calendar, schedule appointment, book rooms, and arrange equipment
Coordinate travel
Prepare expense invoices and reimbursements
3+ Years of administrative experience within Sales, Trading, or Investment Banking

Executive Administrative Secretary Resume Examples & Samples

1 year of administrative experience; summer interns and recent college graduate are encouraged to apply
Proficiency in Microsoft Word, Excel, and PowerPoint
Bilingual skills

Senior Medical Administrative Secretary Resume Examples & Samples

2+ years of Medical Secretarial / Administrative support experience, with at least 6+ months of additional specialized Medical Secretarial / Medical Office training
Previous Surgical Scheduling experience
Working knowledge of Medical Terminology

Executive Administrative Secretary Resume Examples & Samples

3+ years of administrative experience in a large professional setting
Proficiency in Microsoft Office (Word, Excel, PowerPoint) applications with excellent typing skills
Exceptional communication skills, problem solving, organizational and project management skills
Ability to exercise discretion and maintain confidentiality on all confidential matters
Ability to deal with all levels of personnel and external parties

Senior Medical Administrative Secretary Resume Examples & Samples

2+ years of Medical Secretarial and/or Administrative support experience
High School Diploma
Working knowledge of MediTech, IDX, etc

Administrative Secretary Resume Examples & Samples

EDUCATION: High School graduate or equivalent
EXPERIENCE:Minimum of five years secretarial experience in an office environment required; two or more years' experience as a legal secretary or paralegal preferred
SKILLS:Knowledge of legal terminology and the content, organization and format of legal documents and correspondence. Must be able to communicate effectively, verbally and in writing using correct grammar and spelling skills. Accurate typing skills with speed of 70 WPM. Microsoft Office knowledge/experience required. Excellent interpersonal skills; ability to interact appropriately with all levels of personnel, medical staff and visitors. Able to problem solve and/or channel matters requiring supervisory assistance. Ability to multi-task and meet deadlines. Works on own initiative and is a self-motivator. Ability to use diplomacy and discretion in giving out information and in referring and directing callers and visitors. Must ensure that accurate and timely departmental communication is facilitated. Must respect strict confidentiality requirements

Administrative Secretary Resume Examples & Samples

Leading coordination of large meetings within the Taste/Health team and with outside agencies
Providing administrative support to leaders on the Taste/Health brand team
Scheduling meetings, taking calls, reaching out to outside contacts, maintaining busy calendars, managing special projects, and getting materials gathered for large meetings
Supporting the team by doing expense reports, C3 submissions and follow-ups, scheduling meetings, ordering office supplies, managing catering requests, food sample ordering and scheduling travel
Working closely with agency partners
Providing new team member on-boarding
High School Diploma/GED and related experience
Excellent calendar management skills, including the coordination of complex meetings
Proven organization and multi-tasking skills
Efficient time management skills
Judgment and problem solving skills

Administrative Secretary Resume Examples & Samples

Proficiency in Microsoft Office Suite applications a must
Working knowledge of SAP a plus
Experience with calendar management
Familiarity with a university environment
Knowledge of WordPress or other comparable website software
Ability to prioritize, manage, and execute multiple tasks
Must be able to lift/carry 25 lbs

Administrative Secretary Resume Examples & Samples

High school diploma or equivalent. Associate's degree preferred
Medical Terminology course required
Basic computer skills are needed along with excellent communication and organizational skills
Must be able to work in a fast paced environment with emphasis on high quality customer service
Two years experience in medical office or ambulatory setting needed

Administrative Secretary Resume Examples & Samples

Strong organizational, interpersonal and computer skills
Ability to speak, read and write English clearly, concisely, using correct grammar and vocabulary
Excellent typing speed and accuracy essential
Proficient in all Microsoft Office products (Outlook, Word, Excel, Access, PowerPoint)
Must have ability to multi-task and work independently at a high level of competency

Administrative Secretary Resume Examples & Samples

Provide secretarial support to mid management (Branch Chief and Division Chief level)
Create office correspondence
Update, SOPs, CONOPS, and other office documents using MS Office (word, excel, powerpoint)
Create and manage documents using the customer’s SharePoint portal
Track and manage taskers using the NCERTS system
Schedule travel using DTS according to Joint Travel Regulations (JTR)
Manage executive calendars using MS Outlook
Prior experience as a secretary supporting administrative requirements at the mid- to- upper management levels of an office. The proposed personnel will be expected to independently accomplish the advanced administrative tasks with no assistance
Fundamental understanding of the Department of Defense (DoD) and Intelligence Community (IC)
Strong professionalism with the ability to consistently demonstrate tact and maturity
Facilitate professional relationships and support efficient execution of all office administrative requirements; and
Strong teaming and collaboration skills that foster office unity and cohesiveness in support the office administrative requirements
Capable of handling a large workload, effectively coordinate multiple resources, and multi- task in a fast paced environment that may often have competing priorities with minimal assistance
Strong communication skills both verbally and written with the ability to
1) Articulate office administrative requirements/actions/needs in a professional tone and attitude
Proficient working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing office administrative tasks
Proficient working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to use these applications to efficiently complete office administrative tasks
Experience with office filing systems (hardcopy and softcopy) using specified format and structure
Able to be a self-starter and work with minimal assistance to complete all assigned work requirements
Prior DoD and/or IC experience working in a related field
Prior experience working with the military and understanding of the military services
3) NCERTS
4) SharePoint
Prior experience with the awards and decorations process
Working knowledge of DoD correspondence manual
Working knowledge of DoD File Plan requirements
Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; including teleconferences

Administrative Secretary Resume Examples & Samples

Grammatical formatting using concise, specific, grammatically correct, and non-technical language
Independent thinking and problem solving
Plan, coordinate activities, and establish priorities
Develop effective operating procedures
Work effectively under a short deadline
We are committed to providing a drug and alcohol free workplace. ADC conducts statewide random drug testing for all employees in safety-sensitive positions

Administrative Secretary Resume Examples & Samples

Personal computers, using Microsoft Office Suite
General office equipment operation
Filing systems
Report preparation
Payroll practices and procedures
Composing routine correspondence
Providing highly detailed–oriented results
Record keeping and report generation
Time and project management
Taking and transcribing meeting minutes

Administrative Secretary, / Receptionist Resume Examples & Samples

Intermediate office and clerical procedures
Written correspondence, including style, and formatting requirements
Typing letters and mail merges
Collection and formatting information according to general instructions
Using general office equipment
Use various computer applications (Microsoft Word, Excel, Outlook and Filemaker)
Deal with the public using appropriate tact and resourcefulness

Senior Administrative Secretary Resume Examples & Samples

Provide assistance to faculty with creating syllabi, maintaining course materials, and IU Canvas support. Assist faculty with preparing exams and quizzes in Examsoft. Set-up IU Canvas with student and faculty access; set-up gradebook, set-up on-line projects and surveys, enter final grades. This includes weighing courses to provide grades for modules, room scheduling, grade sheets, PowerPoint presentations, and course manuals. Serve as a resource for faculty who prefer to work more independently with Canvas. Work closely with the Office of Student Affairs to ensure accuracy in grade postings and student rosters. Serve as a point of contact and resource for IUSD students
Provide general academic support to faculty by preparing their correspondence and PowerPoints for outside presentation; performing literature searches, proctoring exams, supporting meeting needs and coordinating calendar and manage the calendars and appointments with students for faculty
Process all financial and procurement transactions in KFS that support academic needs of the department. This would include IUF direct vendor payments, disbursement vouchers, purchase requisitions, and new vendor accounts setups. Serve a back-up to the assistant to the chair as it relates to financials
Serve as department liaison for CAITS on website updates and maintenance
Answering phones, delivering messages and mail as needed
Other support duties as assigned by supervisor

Administrative Secretary Resume Examples & Samples

Plans and schedules appointments and maintains calendars as needed
Coordinates and manages travel arrangements and reimbursements; arrange itinerary for visitors
Composes, types and proofs finished copies of various correspondence
Will work directly with faculty to keep Credentialing Applications and CVs up-to-date
May schedule patient appointments for faculty members
Maintains regular and follow-up files and confidential files
Determines work priorities and monitors progress toward work deadlines
Answers the telephone and gives information to callers or takes messages; places outgoing calls
May process SAP/SRM transactions for section
Bilingual in Spanish preferred. Skills
Must have strong time management skills to maintain progress toward deadlines
Must be able to maintain confidential correspondence
Must have strong customer service driven work ethic

Administrative Secretary Resume Examples & Samples

Answers phones calls, accurately logging messages and forwarding phone calls to appropriate staff
Creating letters, memos, reports and other documents and using a tracking system to ensure timely submission
Greeting visitors and ensuring they are appropriately assisted while providing excellent customer service
Processing incoming and outgoing mail and managing outlook calendar
Reviewing internal communication and maintaining inventory of supplies
Familiar with Microsoft Office (e.g., Word, Outlook, Excel and Power Point) and a variety of office equipment
Experience processing incoming and outgoing correspondence
Experience in the social services field
Ability to handle a heavy volume of phone calls in a compassionate manner

Administrative Secretary Resume Examples & Samples

Personal computers, using Microsoft Word Suites
Business English, and basic mathematics
Providing detail oriented results

Administrative Secretary Opthalmology Resume Examples & Samples

Transcription of lectures, slides, academic and ROP/patient correspondence
Answers telephones according to Hospital and Section guidelines – accurately recording names, dates, time, telephone numbers and a clear and concise summary
Maintains and updates all physicians calendars
Promptly and effectively handles requests for medical records
Clerical support to the Retinopathy of Prematurity Program to include: ROP patient appointments, ROP no-show follow-up, ROP pre-registration, ROP correspondences, ROP NICU contact, maintain ROP “O” drive materials, scanning of ROP documents as required
Maintains confidentiality of workplace information according to the policies and procedures of the institution and department

Administrative Secretary Resume Examples & Samples

Coordinates the daily office activities or supervises clerical personnel as determined by management
Schedules appointments and maintains calendar
Composes, types, and proofs finished copies of confidential correspondence
May type meeting minutes, manuscripts, grant proposals, medical notes, or technical material using appropriate computer software
Maintains regular and follow-up files and confidential data, and collects information needed by supervisor for conferences and reports
Develops and monitors department record keeping and filing systems
May act as liaison with other departments and external organizations
May process SAP transactions

Administrative Secretary Resume Examples & Samples

Provide administrative support to Wells Center faculty, laboratory and administrative staff to include assistance with greeting and escorting guests, copy, scan and fax, A/V equipment, daily mail sorting, FedEx, UPS and other shipping partners as necessary, conference room scheduling, taxi vouchers, badge check-out for vendors, phone set-up and other requests, CFS requests, office and technical support supply orders, lab coat delivery and distribution, order and re-stock supplies, shredding Wells documents (same day) as requested to maintain compliance and confidentiality standards
Responsible for initiating, preparing, and follow up for reimbursement of expenses through Indiana University accounts and Indiana University Foundation accounts. Assist with researching discrepancies in financial purchasing documents
Order Wells Center technical support supplies and schedule support services, such as Praxair, alcohol, radiation, other supplies and services as requested
Administrative support for Wells Seminar Series, Pediatric Research Faculty Seminar (PFRS), Wells Summer Internship Program and Molecular Medicine In Action (MMIA) , which includes but is not limited to: communicating with faculty regarding schedule, creating schedule for invited guests, conference room reservation, A/V equipment, catering arrangements and set-up, preparation and distribution of announcements, tracking attendees, etc
Provide administrative coverage for other Wells Center administrative staff, for example when other positions are vacant, vacation and sick coverage

Administrative Secretary Resume Examples & Samples

Personal computers, using Microsoft Word, Power Point, Excel, and Outlook
Providing highly detail-oriented results
Recordkeeping and report generation
Time and project management and prioritization
Manage files of correspondence, records, and reports

Administrative Secretary Resume Examples & Samples

Experience with Microsoft Office Suite including Outlook calendar
Exceptional customer service & attention to detail skills
Ability to use independent judgment to perform a wide variety of tasks in a professional manner
Ability to excel in a fast-paced, high-energy environment

Administrative Secretary Resume Examples & Samples

Triage calls, records/communicates/delivers all messages assuring and timeliness
Schedules/Confirms patient appointments for a high volume practice into the resources scheduling system
Maintains and updates all physicians/residents schedules in the resources scheduling system
Sorts and distributes mail
Effectively arranges for coverage of responsibilities when out of the office
Performs other duties as assigned by supervisor

Administrative Secretary Resume Examples & Samples

Knowledge of standard office and administrative practices
Extensive knowledge of Microsoft Office (Work, Excel and Outlook), including calendaring activities
Experience supervising student staff
Evidence of exceptional written and verbal communication skills
Knowledge of ASU policies and procedures

Administrative Secretary Resume Examples & Samples

Personal computers, using Microsoft Word, Excel
General office equipment including fax, copier and multi-lines
Creating, formatting and processing documents
Creating legal documents
Gathering information
Screening and directing correspondence
Maintaining and updating files
Organization, prioritization, and planning
Typing; 10-key touch
Learn and adhere to Department of Child Safety (DCS) policies, procedures and mission
Remain professional in high stress and emotional environments
Work independently and coordinate completing assignments with other staff
Identify safety concerns within the office
Bilingual- English/Spanish

Senior Administrative Secretary Resume Examples & Samples

Scheduling, coordinating small scale projects and assisting with the coordination of larger scale projects
Attending meetings as needed and taking meeting minutes
Proofreading grants and manuscripts
Scanning for grammatical errors in written communications
Managing travel itineraries and reimbursements
Managing website and social media updates, and interacting with high-level executives

Administrative Secretary Resume Examples & Samples

Greet visitors & answer all incoming phone calls. Direct calls/visitors appropriately
Maintain calendar and schedule appointments and meetings. Including catering if needed, and the preparing of any necessary documents
Assist with making travel arrangements
Process travel reimbursements, supply orders and vendor payments in SAP
Assist with preparing correspondence. Type, edit, format, and proof materials
Assist with events and projects as needed
Organize tasks and reminders
Operate personal computer to access e-mail, electronic calendars, and other basic office support software
Maintain office filing system of records, reports, and office documents
Provide back-up to Program Coordinator
Excellent oral and written communication in English, including strong editing skills

Project Administrative Secretary Resume Examples & Samples

Provide administrative and clerical support to the Deputy Chief Project Manager’s office
Typing a variety of general and confidential correspondence
Preparation of Commission Reports and Executive Task Force reports and ensuring deadlines are met
Tracking critical documents through approval stages
Assisting in the budget process by co-ordinating the preparation and documentation of various Project Reports
Prepare graphic presentations
Co-ordinate and arrange meetings with Commission, City of Toronto and Region of York
Consult with external agencies and ensuring all background information is provided
Ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed accordance with the Ontario Human Rights Code and Related Orders
5+ year experience in office administration
Working knowledge of administrative concepts and practices
Solid knowledge of current computer software (word-processing, spreadsheets, graphic presentations and communications etc.)
Must be detail oriented and possess well-developed organizational and interpersonal skills
Must be capable of producing high quality volume work
Capable of meeting required deadlines
Ability to handle several responsibilities under minimal supervision
Excellent knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees

Administrative Secretary Resume Examples & Samples

Microsoft Word
Outlook
Patient EMR knowledge (such as EPIC),
Customer service/satisfaction
Worked in an area which required strong customer service skills for at least 6 months
Worked in a medical environment for at least 6 months
Worked at least 6 months in Epic
Worked in a patient care environment such as a patient care area or a physician office or clinic for at least 6 months
Worked with EPIC for at least 6 months
Worked in an area which required strong customer service skills for at least 12 months

Senior Administrative Secretary Resume Examples & Samples

Provide HR support services
Payroll time approver
Coordinate travel arrangements
Manage office logistics

Administrative Secretary Resume Examples & Samples

Performs a diversified range of administrative support duties for department including document preparation, meeting coordination, meeting transcription and project assistance
Submit and maintain system access requests for department staff and vendor staff managed by department
Creates correspondence, reports, charts and other documents as requested. Designs and populates slides and other presentation materials for both internal and external audiences
Schedule conference rooms and conference calls for meetings. Organizes agenda notices and ensures proper distribution
Maintain, readjust multiple calendars to accommodate changing priorities
Maintain department owned email groups
Arrange meetings, conferences, air travel, car rental and hotel accommodations
Manage SharePoint access for department sites
Effective and accurate oral and written communication skills
Previous healthcare experience
Proven ability to work independently with a strong level of organizational skills
Ability to handle multiple priorities and projects simultaneously. Must be able to exercise creativity and good judgment
Excellent interpersonal communications skills and ability to work with all levels of staff
Professional attitude and positive demeanor. Must be able to demonstrate discretion, initiative and follow-through
Demonstrated proficiency in Microsoft Office, including PowerPoint, Word, Excel, and electronic mail and Internet facility research. Ability to produce slides, information packets and charts for presentations
Ability to maintain confidentiality of sensitive business matters and correspondence
Previous admin support experience required
Calendaring

Administrative Secretary Resume Examples & Samples

Managing and processing all correspondences, databases, and files relating to the Radioactive Materials program
Answering Agency wide phone calls and great/assist visitors
Opening and processing the mail; generate payment receipts
Ordering supplies using the State procurement system, ProcureAZ, conducting routine inventory of supplies
Preparing collection packets for the Attorney General’s Office
Participates with training and drills for Radiation emergencies; training temporary employees and new secretaries

Administrative Secretary Resume Examples & Samples

Business English and basic mathematics
Office management and equipment functions
Providing detail-oriented results
Maintain files of correspondence , records, and reports

F&I Administrative Secretary Resume Examples & Samples

Work 9-5 Monday-Friday
Oversee and organize customer files
Maintain accurate daily, monthly, quarterly and year-end folders
Maintain professional demeanor and appearance, as well as, keep work area organized
Prior administrative/secretarial experience a plus!
Proficient at operating a personal computer including Microsoft Office: E-mail, Excel and Word
Strong attention to detail a must!

Administrative Secretary Resume Examples & Samples

Advanced skills in using office software
Ability to learn and use new computer applications as needed
Knowledge of website navigation, searches and content updating functions
Knowledge of grammar, spelling, clerical procedures, office procedures, and agency standards
Accuracy and attention to detail in the delivery of work product
Communication skills both orally and in writing
Understands customer expectations and ensures work meets those expectations
Professionalism in dealing with clients, staff, and management
Ability to multi-task and effectively work on multiple projects simultaneously
Effectively manages time to meet deadlines, and work schedules
Ability to analyze problems and develop recommendations and options
Keeps the appropriate senior staff informed on specific work assignments
Desktop publishing experience
Experience with designing flyers and brochures including graphics and photographs
Experience with Adobe Connect

Administrative Secretary Resume Examples & Samples

Monitor the progress of on-going matters. Identify problems and take actions (in consultation with the responsible team members)
Miscellaneous secretarial tasks, with regards to the allocated client company such as
Develop concepts, process letters, e-mails, calls and faxes (for clients)
Organize meetings (make reservations, take care of suppliers, facilities, etc.)
Establish authorizations, take notes and distributes relevant documentation at meetings
Handle signature procedure. Check if all signatures, authorizations are in place
Handle administrative aspects of bank accounts (hardcopy and electronically)
Take care of filing of agreements/bank statements, correspondence and other documents and maintain organized administrative files
Keep client data and the client database up to date

Administrative Secretary Resume Examples & Samples

Proficiency in using/applying MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) to complete administrative functions
Understands office filing systems (hardcopy and softcopy) and general requirements
Strong organizational, problem solving and time management skills
Must be detailed oriented and possess consistent, mature judgment
Able to handle a moderate and demanding workload; efficiently coordinate resources, and reasonably work in a fast-paced environment that may often have competing priorities
Bachelor’s or Associate’s Degree in General Business Courses or a related degree from an accredited University/College, minimum 1 years of secretary experience
High School Diploma with Vocational/Military Training Certificate in Office Management, Secretary Services, or related field, minimum 3 years of secretary experience
Prior DoD and/or customer experience working in a related field
Ability to operate Video Teleconference (VTC) equipment; and this include teleconferences

Administrative Secretary Resume Examples & Samples

Prepare and type high volume of manuscripts for publication, abstracts, grants, book chapters, reports, journal article reviews, slide presentation research manuals and correspondence. Process grant, clinical trial applications and renewals by collecting and compiling necessary information and ensuring completeness and timeliness of entire package. Transcribe administrative memos and correspondence of highly sensitive and confidential matter. Answer phone and distribute calls for physician and nurse
Arrange travel accurately completing all appropriate forms. Maintain and coordinate daily calendar, scheduling all appointments, including faculty, visitors, committee meetings, and out of town conferences. Disseminate and collect information
Chart preparation for clinics, faxing copying and express mailing clinical, and administrative materials to patients, physicians, etc. Type clinical dictation for transcription and professional correspondence. Complete medical credentialing material for various hospitals

Administrative Secretary Resume Examples & Samples

Experience speaking, writing and reading in Spanish/English (Bilingual)
Experience working within an office setting or with K-12 school systems or higher education systems
Evidence of strong verbal and written communication skills
Experience managing multiple projects and prioritizing workload

Administrative Secretary Resume Examples & Samples

Provide administrative secretarial support to the Department Director and Managers including correspondence, reports and memoranda as directed. Maintain an updated and current appointment calendar. Receive and screen telephone calls, mail and visitors. Exercise independent judgment/discretion within scope of responsibility (ability to work with general vs. close supervision)
Support the Director and Managers in maintaining organized and timely responses in daily activities throughout the area of responsibility. Track project deadlines. Assist with special projects as they arise. Keep confidentiality of position
Record, transcribe and distribute minutes of various team, task force, and committee meetings. Prepare and distribute meeting packets. Maintain minute books, meeting schedules, membership lists, and mail message lists. Provide support to committee chairpersons as needed. Arrange meetings, reserve rooms, audio/visual equipment and refreshments
Coordinate travel arrangements, including transportation, accommodations, rental cars, etc., as required. Prepare expense reports
Establish and maintain current and archived office files
Receive, open and distribute mail; answer routine correspondence without direction
Type yearly performance reviews. Maintain other files and handbooks in a timely and efficient manner
Maintain the Automated Timekeeping System (Kronos) for assigned units/employees. Update staff schedules, process corrections, and print time cards as necessary
Assist with JCAHO/CMA survey preparations
Collect, prepare and analyze data for various statistical reports for regularly scheduled monthly reports and for special projects as directed by the Vice President
Order and maintain supplies as needed
Complete required continuous training and education, including department specific requirements
Administratively support other management and staff as necessary
Promotes and adheres to all elements of the hospital and corporate ethics and compliance program
Promotes and adheres to all elements of the Patient Safety Program
Provide assistance to leadership of major departments of the hospital
Provide assistance in preparation of major operational and financial studies and reports affecting hospital operations

Senior Administrative Secretary Resume Examples & Samples

Calendar maintenance, coordinate and prepare Faculty’s participation in meetings, Organize appropriate meeting material
Create letters, spreadsheets, report agendas, overheads, etc. when appropriate
Provide administrative support to Hem/Onc business office
Prepare KFS documents such as requisitions, cash receipt deposits, disbursement vouchers
Travel arrangements (determining most effective and cost effective travel plans including hotels, flights, cars, etc. while ensuring plans are feasible for all parties, assists in conference registrations, create detailed itineraries, and processes payments)
Order office supplies, reserve conference rooms and projector
Front desk management (triaging and redirecting phone calls based on need, availability, and urgency; distributing mail; transcribing and editing correspondence, copying, faxing, printing, etc.)
Scheduling specific project/research meetings and coordinate end-to-end planning (packet preparation, figuring out the right space needs, determining amount of food, determining, confirming, and arranging for specific needs of all attendees, presenters, and lecturers for each event)

Administrative Secretary Resume Examples & Samples

May arrange committee meetings and prepare manuscripts and book chapters for submission
Develops and maintains record keeping and filing systems for the organizational unit
New employee onboarding experience a plus
Must have ability to maintain calendar in Microsoft Outlook
Must have experience with Word and Excel

Executive Administrative Secretary Resume Examples & Samples

Significant experience as an Executive Assistant supporting Executives of reasonably large organizations
Ability to work in high pressure situations
Demonstrated interpersonal skills

Administrative Secretary Liver Transplant Resume Examples & Samples

Answers, screens, and directs phone calls for the program. Determines the urgency of the situation, suggests appropriate referrals, assists caller and informs the appropriate supervisor when the situation warrants further action or attention
Responsible for scheduling all patient appointments, procedures, and maintaining clinic schedule. Will ensure that appointments are scheduled and completed correctly as follows: notify appropriate referring physician/staff of appointment time; send pre-clinic packets to patients; call all patients reminding them of their appointment; and call and reschedule all patients that missed their appointments
Ensures clinic processes flow smoothly and completes clinic charges accurately and data entry daily. Reports any variances to the process / flow to the immediate supervisor
Responsible for Kronos payroll and maintains attendance calendars. Prepares reports as assigned / requested. Maintains confidentiality
Preparing the Directors Power Point presentation as well as spread sheet, tables and grafts using Access and Excel
Performs general office duties such as ordering supplies, duplication, and distribution of documents. Organizes and maintains paper and electronic filing systems for records, correspondence and other materials

Administrative Secretary Resume Examples & Samples

Two years of administrative clerical duties desired
Must be computer literate and be proficient with Word and Excel
Must be a highly motivated self-starter, and pay strict attention to detail
Must to able to work with minimal supervision
Must have the ability to be flexible and work within deadlines
AA or AS degree in a related field preferred

Administrative Secretary Resume Examples & Samples

General office practice and procedures
Protocol and conflict resolution
Preparing statistical reports
Gathering and formulating statistical data
Transcribe minutes
Administrative experience; supporting a manager
Maintaining multiple schedules in Microsoft Outlook
Strong customer service
Microsoft Excel level, intermediate to advanced

Senior Administrative Secretary Resume Examples & Samples

Provide administrative support to the Director, including programmatic and research management support, interacting with all levels of staff in CVBM and Cardiology to ensure smooth operation, directing/screening requests, and fulfilling other duties as assigned
Organize meetings, conferences, international and national travel arrangements, Outlook calendaring, schedule conference rooms, contact attendees, invite speakers, arrange materials/programs/handouts, send out announcements, arrange for audio visual equipment, etc. Correctly transcribe clinical messages and administrative correspondence of a highly sensitive and confidential nature
Manage extensive grant preparation, including processing and coordinating submissions with other institutions, organizing grants, pulling together information such as research information, forms, bio sketches, other support, etc. from grant collaborators, and ensuring the grant is assembled accurately and timely
Efficiently prepare, type and assist with manuscripts, abstracts, grants, book chapters, slide presentations, and article review for the director
Enter orders into purchasing system. Track/monitor purchases to ensure delivery and accuracy of shipment
Send out domestic and foreign application packets in response to inquiries; set up and maintain database about prospective applicants
Maintain and update extensive patient as well as student and trainee records, including original tapes, slides, and photographs, via the individual progress report spreadsheets and the class student database. Organize and maintain database for combined degree applicants and students. Maintain grant and administrative files

Administrative Secretary Resume Examples & Samples

Providing high level of administrative support (sending electronic correspondence, faxing, copying, answering phones, ordering office supplies, maintain office equipment, directing visiting office traffic, reserving rooms and audio equipment for meetings, updating, distributing and posting call and conference schedules
Prepare and process monthly payroll
Collect procedure logs and enter in MedHub database
Assist with orientation of new residences and students

Administrative Secretary, Program Assistant Resume Examples & Samples

Process all required forms for J-1 Trainee visa applications
Ensure compliance with U.S. Department of State compliance as well as adherence to Institute and ASU policies. Advise trainees in the visa process and arrange J-1 Trainee visa orientations
Monitor regulatory updates and apply necessary changes to operations, forms, website, and advising practices to ensure ongoing compliance
Maintain files and ensure consistency and accuracy with data in PeopleSoft and SEVIS
Act as interface with federal agencies (including, but not limited to U.S. Department of Homeland Security, Citizenship and Immigration Services, Immigration and Customs Enforcement, and the Department of State) as well as host organizations to ensure timely response and compliance with all requests, requirements, and regulations
Coordinate responses to communications related to visa status transactions among the McCain Institute, ASU, trainees, government agencies, and host organizations to ensure timely availability of information
Assist the NGL Program team by keeping track of public and internal postings, responses, and overall content material of the NGL Program Network; creating and maintaining the NGL invoice database in coordination with the finance department; and processing NGL applications and acceptance letters
Assist NGL and PDS program team with special projects and other assigned duties
Demonstrated knowledge of Institute and ASU policies and programs
At least one (1) year of visa advising and regulatory experience, preferably with J-1 Trainee visas
Demonstrated knowledge of U.S. visa regulations as they pertain to international trainees and interns, including SEVIS
Demonstrated knowledge of electronic visa tracking programs
Evidence of effective communication skills, both verbal and written
Experience in establishing and maintaining effective working relationships in a diversified population
Experience in working with support staff, provide leadership in assigned area, and mentoring young professionals
Experience in prioritizing and working independently
Experience in using MicroSoft Office with strong knowledge of Excel and Word

Administrative Secretary Resume Examples & Samples

Two years in a related secretarial position
Ability to type (50 to 60 words per minute)
Ability to operate a PC
Ability to operate basic office machines, and good telephone skills
Able to spell both common and medical terms, good grammar
Maintain an effective working relationship with physicians, nurses and other technical professional persons

Senior Administrative Secretary Resume Examples & Samples

Maintain Division Chief’s calendar. Schedule conference calls and luncheons. Help with preparation of speaking engagement materials
Assist in managing the official journal of Heart Rhythm Society (HeartRhythm) of which the Division Chief is Editor. Maintain accountability status report. Arrange in-person meeting or teleconferences with associated editors and staff located in Indianapolis, other U.S. sites or in foreign countries. Assist the Division Chief in preparing regular reports and updates
Assist in managing the Indiana University Health-Indiana University School of Medicine Cardiovascular Strategic Research Initiative (SRI), of which the Division Chief is the Leader. Schedule meetings and maintain meeting records. Assist in coordinating the Request for Application peer review process; communicating with SRI related faculty and staff; filing progress reports; communicating with potential recruits and arranging interview itineraries. Maintain records of biomaterials related to Biobanks in which the Division Director is the Principal Investigator or a collaborator
Provide administrative support for research faculty and research lab personnel. Monitor demands on their time, sort and determine level of priority of mail, answer and screen phone calls and respond to routine questions. Take messages or reroute calls, assist and make referrals as necessary, problem solve, and create and maintain a filing system. Provide assistance to foreign scholars who come to the Division Chief’s laboratory to receive research training: arrange transportation, housing, insurance, health insurance, health examination and other items needed to live and work in Indianapolis. Assist in communicating with collaborators located at other institutions
Compose correspondence and type documents for the Division Chief and research faculty. Take minutes at meetings. Communicate with medical assistants in the outpatient clinic and in the Indiana University Health Physicians service line regarding patient related issues or to discharge administrative responsibilities related to patient care and clinical recruitment
Maintain a tracking system of projects and assignments that includes due dates for events and projects specifically for Division Chief. Prepare status reports, follow up and provide guidance and coordination as needed for others
Maintain up-to-date credentials for Division Chief and research faculty (DEA, licensing, liability insurance), preparation of hospital recertification applications for Indiana University, Eskenazi Hospital and Roudebush VA Hospital. Track CME activities
Make travel arrangements and reconciliations for Division Chief and research faculty
Coordinate faculty recruit candidates, meetings, workshops, retreats, and other events hosted by Division Chief or research faculty, including travel arrangements and lodging for visiting professionals; composition of itineraries and agendas

Project Administrative Secretary Resume Examples & Samples

Preparing project and technical slide presentations for DPM and CCM Meetings
Participating in various meetings, taking notes on action items (minutes) and following up to ensure appropriate action is taken
Inputting data and maintaining various computerized databases i.e. for correspondence, statistics, calendars, mail, etc
Processing and reviewing all incoming correspondence addressed to the PM and initiating action to be taken
Editing and proof-reading all completed correspondence forwarded to the PM's attention and/or signature for the Section
Organizing and maintaining the PM's, files, manuals and reference books using the project's document control system
Planning and coordinating the daily activities and schedule of the PM, Infrastructure PSOS' office
Handling requests for information in the absence of the PM where appropriate or directing to appropriate areas within the Section
Providing guidance and direction to Section staff regarding the client and Department policies, protocol and departmental practices and procedures
Maintaining reference binders or digital records of the Section’s reports, correspondence and legal agreements
Initiating requests for office equipment and/or supplies to meet Section needs
Carrying out and/or coordinating special projects and assignments as directed by the PM
Providing guidance, support and orientation to PSOS staff
Planning and organizing own workflow to ensure most efficient and productive results
Substituting for the Administrative Assistant to Director – Design & Engineering
Sound knowledge of business administrative concepts and practices
Sound knowledge of modern office methods, procedures, practices and equipment, as well as research methods and techniques
Excellent record-keeping and document management skills
Proficiency in the use of a personal computer and software applications and computer capacity relevant to the work (i.e. Word, Excel, PowerPoint, SharePoint, etc.)
Must be detail oriented and possess sound judgement; well-developed administrative, organizational, interpersonal, oral and written communication skills
Ability to handle several responsibilities at once under minimal supervision, take on special projects as assigned, and coordinate the activities of others to accomplish objectives and meet deadlines
Experience in a project management environment involving large construction projects
Post-secondary education preferred
Strengths: Self Motivated, Strong Writing Skills, Team Player, Takes Initiative

Administrative Secretary Resume Examples & Samples

This position supports our Sr. VP / Chief Nursing Officer (CNO). The ideal candidate will have experience communicating with all levels of the organization with the utmost professionalism and have a track record of success in managing many priorities in a busy environment
Composing/typing, editing, and proofreading correspondence, reports, letters, memoranda, and other documents. Takes, transcribe and distribute minutes of meetings including departmental and non-routine meetings
Establish and maintain filing systems for departments' records, including departmental correspondence, accreditation agencies, and other files consistent with smooth operating department
Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documentation as necessary, and may prepare reports for Supervisor's approval upon request
Maintain an adequate supply of all routine office supplies. Organizes and maintains office equipment and supplies in a structured and timely fashion. Orders furniture and equipment as needed. Prepares and submits all accounts payable documents for approval
Opens, sorts, reviews and distributes mail for the department and prepares responses to routine inquiries
Organize travel arrangements; prepare check requisitions, and all applications for seminars/workshops
Prepare meeting arrangements; order food service and schedule room preparation, prepare packets and handouts as needed
Responsible for receiving and processing telephone calls and visitor requests. Answers questions regarding Hospital and Departmental operations, policies and procedures, or refers to appropriate person. Follows-up as needed. Take messages, refer calls and schedule appointments
Intermediate level proficiency in Excel
Intermediate level proficiency in PowerPoint
Able to handle multiple assignments, set priorities, and meet deadlines
Abilities in prioritizing, successfully handling multiple concurrent tasks, strong problem solving skills, attention to detail, and working in a team environment
Ability to represent department/function in a professional, courteous and efficient manner
Proficiency in Microsoft Word, Excel, PowerPoint and Outlook is required

Senior Administrative Secretary Resume Examples & Samples

Audit and reconcile IU Foundation financial statements and compile new financial data monthly for IU Foundation accounts for integrity and monitoring purposes. Reimburse IU financial accounts from IUF financial accounts when necessary, and make deposits, corrections and transfers from various accounts. Track revenue/expenses and other data related to capital projects in an Excel database according to standard departmental procedures. Ensure all capital project items (furniture, etc.) are received and verified according to packing slips and track the data in an Excel database. Approve payments of invoices in KFS related to capital projects funded by IUF financial gift accounts accordingly
Request, prepare, and run Development and Alumni Relations reports, forms, and lists. Prepare paperwork and process gift deposits. Process Giving and Acknowledgement Report by preparing letters and processing in AIS. Enter contact information in AIS, including batch jobs for mass mailings, Board of Advisors, and Alumni Association. Prepare paperwork, process and record gift agreements and account tracking. Run and distribute monthly account summary and transaction reports for Division Heads. Prepare, maintain, and track paperwork for the Employee Gift Campaign. Prepare hospitality forms, purchase orders, travel, and other finance-related activities. Maintain contact lists, IUF reports, birthday list, obituaries, and record in AIS
Monitor and follow-up on donor gift funding to IUF financial accounts. Obtain W9’s from new vendors of IUF and send to IUF accordingly for implementation into the IUF system as approved vendors. Gather, maintain, sort, and track scholarship donations, awards, gift agreements, and standard acknowledgement letters
Provide clerical and administrative support as needed for alumni relations. Assist with preparing and assembling materials, plan and set-up alumni events, and special projects as needed
Reserve rooms, order supplies, copy, file, fax, shred, complete OCM requests, facility and IT work orders, and storeroom organization. Read and sort e-mails and determine action as needed. Pick up and deliver department mail and other items to the CC building each day. Attend meetings and training as appropriate. Other duties as needed

Senior Administrative Secretary Resume Examples & Samples

Candidate will cross train in the Fellowship Coordinator role to provide essential backup support during peak Fellow recruiting search
Solid knowledge of IARBED application
Provide special project support to the Hem/Onc Division
Assist Office Manager in training and onboarding new admin
Assist with training admin on new technologies/technical training

Senior Administrative Secretary Resume Examples & Samples

Responsible for scheduling all rooms on campus with the ability to prioritize and resolve any conflicts. Schedule and arrange faculty/staff, committee and external meetings. Secure room location and equipment (including video conferencing when necessary) in a timely manner. Organize materials for meetings, make and distribute copies of meeting materials, and record and transcribe meeting minutes. Email meeting reminders when appropriate. Serve as a back-up for the maintenance of the Evansville center master calendar on Canvas
Obtain receipts and supporting documentation for purchases, create purchase orders/requisitions and processes payments through both IU and IU Foundation. Maintain general office supply inventory. Follow IU policy and procedures regarding purchasing and Accounts Payable, while maintaining effective communication with vendors and IU
Arrange and handle travel administration (authorizations, arrangements and reimbursements) through IU Travel for staff members while following IU Travel policy and procedures. Monitor travel documents for accuracy
Serve as the front desk/reception for students and guests of the Evansville center. Greet and assist visitors and students in a friendly and professional manner. Responsible for maintaining the reception area, conference room and employee copy room
Organize and prioritize mail and files. Handle incoming and outgoing mail, prioritize mail and discard unnecessary items. Maintain logical filing system so that files are easily accessible. Keep confidential files/documents in a locked filing cabinet and off of desk when not in use
Responsible for administrative projects. Edit documents/reports and makes necessary corrections. Prepare correspondence and ensure that all correspondence and emails are grammatically correct, clear and logical. Assist with special projects as requested by the Center Director and/or by the Assistant Director of Operations and Finance

Administrative Secretary Resume Examples & Samples

Experience in preparing correspondence and reports
Experience in scheduling meetings and maintaining calendars
Experience in using PeopleSoft
Experience in using Blackboard
Experience in using Excel, Outlook, Word, and PowerPoint
Experience working in a higher education environment while developing and maintaining effective working relationships
Demonstrated knowledge of University policies and procedures with particular emphasis on the operations or functions overseen by the executive to whom this position reports
Evidence of effective verbal and written communication skills (composition, grammar, spelling and punctuation)
Evidence of being bilingual English/Spanish

Administrative Secretary Resume Examples & Samples

Responsible for all correspondence, reports and manuscripts for the Director. Drafts routine correspondence
Maintains knowledge of all Department projects and activities in order to provide accurate information for correspondence and telephone inquiries
Apprises the Director of all issues and actions pertinent to her daily agenda, as well as those involving her office
Serves as primary liaison to external, University, School of Nursing (SON) and Health System offices
Establishes and maintains professional relationships with internal and external contacts
Resolves problems related to work assignments, office functions and office management in a timely manner
Reviews and disseminates Director’s incoming and outgoing correspondence; prioritizescorrespondence.8.Coordinates collection and compilation of information and data for budgets, manuscripts, meeting reports and organized reports
Answers inquiries; refers call to appropriate personnel
Maintains schedule and appointments for Director using electronic scheduling. Ensures all parties are informed of the reasons for the meeting and provides a list of all attendees, Confirms meeting schedules via memos.11.Responsible for the organization of meetings that are under the direction of the Director, including airline reservations, hotel accommodations, and preparation of meeting materials. Arranges travel and accommodations for all meetings attended by the Director.12.Prepares meeting minutes accurately and in a timely fashion for the Director's meetings.13.Exercises discretion in handling, storing and discussing confidential information to protect the information from unauthorized and inadvertent disclosure.14.Arranges for special department events

Administrative Secretary Resume Examples & Samples

Evidence of a Bachelor’s degree completed
Evidence of enrollment or acceptance in a Master’s degree program
Experience working with students in a higher education environment
Experience working with TRIO or other federal grant programs
Experience with Microsoft Office applications (e.g. Word, Excel, Access, Outlook)
Experience in scheduling meetings and maintaining calendars; maintaining databases and /or spreadsheets
Demonstrated knowledge of: standard office policies and procedures and budget practices and principles including budget reconciliation; with automated financial, student and HR systems, Advantage, Blumen, and PeopleSoft preferred

Administrative Secretary Resume Examples & Samples

Two to three years’ current administrative experience
Ability to establish effective relationships with hospital personnel, physicians, as well as with intermediary and monitoring agencies
Advance level computer skills (MS, Outlook, Excel, PowerPoint) and excellent communication skills
Ability to manage telephones, screen calls, prioritizes and deals with multiple calls simultaneously
Solid understanding of English, grammar, punctuation and possesses strong math skills
Basic understanding of medical terminology is highly preferred
Previous experience supporting an executive
Previous experience working in a healthcare setting

Administrative Secretary Resume Examples & Samples

Answers telephones according to Hospital and Section guidelines - accurately recording names, dates, times, telephone numbers and a clear and concise summary
Sorts and distributes department mail
Professionally answers the phone, takes messages and coordinates communication(s) within the department
Coordinates and follows up with physicians to ensure patient charts are completed in a timely manner
Ability to meet deadlines and responds to unpredictable situations excising good judgment
Pleasant and professional conduct and appearance in accordance with Hospital and section standards and documented expectations
Ability to work without supervision
Ability to prioritize tasks on a daily basis

Administrative Secretary Resume Examples & Samples

Experience with computer software, namely Microsoft Word, Outlook and Excel. Comfortable with
Attention to detail and concentration while performing multiple tasks simultaneously
Proficient in Medical Terminology
Use of standard office equipment such as copier and fax machine
Graduate of a business school or two years experience preferred

Administrative Secretary Resume Examples & Samples

Bachelor’s degree in Counseling, Social Work, Higher Education or Justice Studies
Familiarity with the ASU Student Code of Conduct
Experience in advising students, staff and faculty
Experience in working with a diverse student population
Ability to strategically and sensitively ask questions, evaluate responses, weigh information and determine where to route information
Comfortability in communicating difficult, confidential and sensitive information, utilizing tact and exercising a high level of discretion and professionalism
Evidence of exceptional written and verbal communication skills, including strong attention to detail
Familiarity with Peoplesoft
Experience working in a fast-paced, higher education setting

Administrative Secretary Ii Ophthalmology Days Msh Resume Examples & Samples

Answers telephone, screens callers, relay messages and greets visitors
Opens, sorts and prioritizes mail. Picks up and delivers materials as required
Types correspondence, memos, reports, minutes and other documents from dictation or handwritten copy and may compose routine correspondence and memoranda. Proofreads typed materials and makes corrections, as needed
May prepare and distribute minutes of meetings
May process check requests and expense reimbursements
Performs other related duties as necessary
2 years clerical/secretarial experience required

Administrative Secretary Resume Examples & Samples

Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy
Proofreads typed materials and makes corrections, as needed
Makes travel, accommodation and/or transportation arrangements
Schedules and maintains calendar for meetings and/or appointments
Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures
Applies Learning: Assimilates and applies new job-related information in a timely manner
Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty
Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals
Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message
Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals
Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences
Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive
Manages Work (includes Time Management: Effectively manages one’s time and resources to ensure that work is completed efficiently
Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time
Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization

Administrative Secretary Ii Days Msh Resume Examples & Samples

May screen and schedule patient appointments, schedule referrals of special testing or doctor’s visits, and keep record of patient billing for submission
Responds to inquiries for information according to established policies
Gathers, assembles and categorizes data for general information purposes and special reports

Administrative Secretary Resume Examples & Samples

Must have the ability to read, analyze and interpret general business periodicals, journals, policies, procedures and/or regulations
Must also have the ability to communicate effectively verbally and in writing
Must have well developed practical problem solving skills, including the ability to collect data, deal with a variety of variables in situations where limited standardization may exist
Must be able to interpret a variety of instructions provided both orally and in various written forms
Must be skilled at prioritizing and completing work in an environment where priorities may change rapidly
Must be able to function with limited direct supervision and be consistently productive, including during periods of ambiguity or change

Administrative Secretary Resume Examples & Samples

Prepare various reports, which may include but are not limited to, monthly reports to Corporate Office, annual employee data sheet, and monthly listing of employees by position
Assist Administration personnel with completion of any forms, documents, etc. required for re-credentialing purposes, medical staff re-appointments, physicians’ professional organizations, etc. by obtaining necessary signatures and documentation
Greet and direct patients and visitors to the appropriate location
Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters
Responsible for administrative support tasks up to executive
Ability to interact with patients, medical and administrative staff, and the public effectively

Administrative Secretary Senior Resume Examples & Samples

Provide exceptional customer service and meet the needs of both external and internal audiences, including inquiries, applicants, current students, faculty, program contacts, and other unit employees
Serve as initial contact with WVU Office of Graduate Admissions and Recruitment whether in the form of personal interaction, telephone communication, electronic or written communication
Assists with the coordination and distribution of all incoming and outgoing mail
Determines appropriate action when dealing with customer/students, both in terms of excellent customer service and complexity of issue. Focuses on resolving the issue within that first interaction and limiting the transfer of the person to various units for resolution
Responds to inquiries from applicants, sponsors, faculty and other individuals regarding the processing of applications and status of the application
Serves as backup and assists office staff with coordination of all aspects of processing graduate applications
Provides support to communications unit in undergraduate admissions by answering phones and greeting visitors in reception area. Provides callers and visitors with answers to questions on various aspects of application and enrollment at West Virginia University
Research potential and competitive programs, provide analysis of research, and create presentation materials based on research and data
Coordinate events, resolve office issues, handling equipment, and managing material
Oversee budget and invoice processing, which will include invoices, travel expenses, preparation of cost analysis, budget tracking and projections
High school diploma or GED and up to 18 months of education beyond high school in office administration or other business or technical area
An equivalent combination of education and experience may also be considered
Two (2) years of the following

Senior Administrative Secretary Resume Examples & Samples

Manage calendar. Schedule meetings, teleconferences, and videoconferences. Arrange meetings for visiting senior faculty, speakers, and recruitment candidates. Resolve scheduling conflicts
Arrange domestic and international travel for senior faculty, visiting speakers, and recruitment candidates. Prepare renewal applications for passports
Process financial documents to include purchase orders, disbursement vouchers and foundation check requests
Process correspondence. Sort mail and prepare letters to referring doctors, patients, and for social security disability
Process and maintain confidential documents and letters

Administrative Secretary Resume Examples & Samples

Knowledge of SIS, CATS, and other related JHU educational support systems, preferred
Highly proficient in MS Word, Excel, Access and Powerpoint
Ability to work independently and to perform multiple tasks concurrently
Ability to set priorities and meet deadlines
Strong communication, interpersonal and organizational skills

Administrative Secretary Resume Examples & Samples

Experience: Minimum of five years secretarial experience in an office environment
Licensure: None
Skills: Must be able to communicate effectively, verbally and in writing using correct grammar and spelling skills. Accurate typing skills with speed of 70 wpm. Microsoft office knowledge/experience required. Good interpersonal skills; ability to interact appropriately with all levels of hospital personnel, medical staff, and visitors. Able to problem solve and/or channel matters requiring supervisory assistance. Works on own initiative and is a self-motivator

Finance Administrative Secretary Resume Examples & Samples

Maintain confidential customer and company information
Establish and maintain strong relations with our accounting, sales and managers
Employee may be required to perform other job duties as assigned
Work well in a fast pace environment
Demonstrates behaviors consistent with the Company’s Values in all interactions coworkers, vendors
Ability to work independently and be self-motivated

Administrative Secretary Resume Examples & Samples

Minimum of 3 years office management (filing, appointment management, mail sorting and maintaining records) and secretarial experience
Proficient computer and word processing skills utilizing Microsoft Word, PowerPoint, Excel, and other data base applications
Experience in basic math and bookkeeping principles as well as the ability to compile budgets
Demonstrated project management skills
Outstanding customer service and public relations skills
Excellent written (spelling and grammar) and oral communication skills
Ability to organize, prioritize and multi-task while maintaining a strong positive attitude
Associate’s degree or above
Minimum of 1 year supervisory experience of students or professional staff
Minimum of 1 year financial accounting experience
Experience using software programs such as PeopleSoft, PeopleSoft’s Campus Connection module, and OrgSync
Experience processing professional vendor contracts and payment processing

Administrative Secretary Resume Examples & Samples

Oversee office operations and provide general office support (i.e., maintain director’s calendar; supervise graduate assistants; schedule, supervise and assign research tasks to graduate assistants; maintain confidential student files; assist faculty with their requests; etc.)
Compose and generate correspondence (i.e., letters, memos, requisitions, etc.); enter and retrieve date from computer and manual files; respond to e-mail; copy/scan reading materials and distribute as needed
Catalogue inventory when art supplies arrive
Use the CollegeNet system to monitor the status of prospective, new and continuing students; process re-admits when necessary; assist with processing of graduate applications; organize and maintain updated student enrollment statistics, applicant portfolios, and interviews with chairperson; and disseminate information on the department’s programs to students, prospective students, parents and other interested parties
Periodically meet with applicants one on one to discuss information about the program. Counsel applicants regarding proper submission of work. Provide support and assistance with graduate students (i.e., referrals, letters of recommendations, etc.)
Serve as liaison between the department and students, faculty, staff, and outside constituencies; disseminate information as needed
Assist with department events
Request rooms for faculty, conference meetings, supervisory meetings and follow up to make sure these requests are met
Ensure that student theses are signed and submitted to the Library
Proctor student exams (distance learning exams)
Serve as liaison between the department and other Institute departments (i.e., Provost’s office, human resources, budget, registrar, admissions, purchasing, etc.)
Prepare purchase order requests for all administrators
Process payment vouchers
Assist directors with processing resumes for the peer review committee
Perform bookkeeping and work with the Bursar’s Office regarding finances related to the department’s Spring Institute and annual conference
Attend department administrative meetings and give reports on dept. operations
Distribute faculty payroll
Maintain an updated contact list of all on-site supervisors and Pratt supervisors
Prepare for graduate open house and graduation events
Oversee office equipment

Administrative Secretary Resume Examples & Samples

Online applications are only accepted through http://oshr.nc.gov/work-for-nc
To receive credit for all of your work history and credentials, you must list the information on the State of North Carolina application. Any information omitted cannot be considered for qualifying credit
Resumes will not be accepted in lieu of the state application
Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with your application
During the online application process if additional documentation is required, attach the documentation at the bottom of Step 4 in the application process
Degrees must be received from appropriately accredited institutions

Administrative Secretary Resume Examples & Samples

Considerable knowledge of office practices, techniques and technology
Ability to practice effect communication skills, both verbally and in writing
Ability to interpret program policies, rules, regulations, and procedures for organizational personnel, other agency personnel, and the general public
Ability to establish and maintain effective working relationships with members of the organization

Dcf Administrative Secretary Resume Examples & Samples

Knowledge of the methods of data collection
Ability to take and transcribe dictation using notes or a dictating machine
Ability to organize and maintain records management systems
Ability to use correct spelling, punctuation and grammar
Ability to handle telephone calls in a courteous and effective manner
Ability to plan, organize and coordinate work assignments
Possession of a Certified Professional Secretary Certificate
College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience
Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience
A high school diploma or its equivalent can substitute for one year of the required work experience

Rev Administrative Secretary Resume Examples & Samples

The Department’s General Tax Administration program plays a key role in collecting and distributing revenue to state agencies, cities, counties and school districts
Experience working with Microsoft Word or equivalent word-processing application
Experience working with Microsoft Excel or equivalent spreadsheet application

Administrative Secretary Resume Examples & Samples

Supporting the Senior Director by scheduling meetings, taking calls, reaching out to outside contacts, maintaining the calendar, managing special projects, leading coordinator of large meetings with insights and planning, getting materials gathered for large meetings, scheduling travel, and filing expense reports
Working closely with the insights and planning team and finance business partners to maintain, monitor, coordinate and balance the insights and planning budget
Managing the budget/PO process for a team's projects, including invoicing, balancing POs and reconciling budgets, accruals and problem solving
Keeping internal finance systems up to date for I & P budget i.e. Anaplan, Kbuy
Supporting the broader team by scheduling large meetings, scheduling travel, managing catering requests, and ordering office supplies
Identifying and implementing opportunities for streamlining processes
General office management experience
Must be able to work in high paced environment, many times with conflicting priorities. Multi-tasking is a must
Strong knowledge of MS Office, including Word, Excel, PowerPoint, SAP and Outlook

Administrative Secretary / Coordinator Resume Examples & Samples

Administrative oversight of continuing education courses. These duties include completing and filing applications to CME office, drafting and posting marketing materials, managing registration and enrollment, filing payments, organizing course, and managing the course operations
Organizes office operations and systems, including payment of invoices and filing expenses
Evaluation of and ordering of supplies using eBuy system
Assisting program director and consultants in developing course material, academic presentation slide shows, and manuscripts
Preparation of statistical, operating and administrative reports as required by hospital or external sources
Maintains department fiscal reporting systems and records
Monitors budget performance, analyzes variances, verify accuracy or otherwise respond to management requests relative to budgetary issues. May have responsibility for development, preparation and on-going management of grants specific to the department
May have PeopleSoft Manager Self Service responsibilities, including entering of performance appraisals, employee data changes, terminations, etc
May have Kronos timekeeper responsibility, ensuring that information is entered correctly and in a timely fashion
Assist senior consultant with travel arrangements, drafting and editing of correspondences, speaking engagement logistics and preparation, and basic office tasks (supplies, expense reports, scheduling)
Assist BPDTI business manager with: managing BPDTI website/marketing, arranging travel for Program Directors and Senior Consultant, managing finances (purchasing, reimbursements, expenses, credit card activity, e-check activity), brokering and managing contracts with venue sites for conferences and training, continuing medical education application and advertisements drafting, preparing materials for and running courses
Takes initiative, multi-task, and follow through to completion with attention to detail
Must be self-directed and committed to excellence and continuous improvement of processes
Ability to prioritize multiple requests and deadlines while maintaining flexibility and dedication to task
Experience with powerpoint/keynote, iMovie, and Adobe is preferred
Experience with social media

Administrative Secretary Resume Examples & Samples

Performs administrative support such as scheduling/coordinating meetings, activities, events and/or travel
Performs secretarial duties to facilitate daily operations such as phone triage, filing, typing, faxing, and mail
Serves as liaison with others, within and outside the company, regarding administrative and secretarial issues
Associate's Degree preferred
Demonstrated competency in word processing, spreadsheets, databases, e-mail, and Microsoft Windows/Office applications required
Experience in a healthcare/practice setting preferred
Works with minimal supervision on routine tasks. Some tasks are independently initiated in response to identified needs. Non-routine or special tasks require supervisory review

Administrative Secretary Resume Examples & Samples

· Properly directs mail and phone messages and performs general clerical functions
· Interacts with all employees, residents, family members and the public in a professional and caring manner
· Schedules meetings and other events
· Tracks and orders needed supplies
· Records and maintains records of meetings/ transactions
· Completes special projects as assigned

Administrative Secretary Resume Examples & Samples

Listening to what other people are saying and asking questions as appropriate
Adjusting actions in relation to others' actions
Communicating effectively with others in writing as indicated by the needs of the audience
Understanding written sentences and paragraphs in work related documents
Finding ways to structure or classify multiple pieces of information
Actively looking for ways to help people
Talking to others to effectively convey information
Managing one's own time and the time of others
Knowledge of administrative and clerical procedures and systems
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Knowledge of computer software including applications such as Microsoft Office, Excel, PowerPoint and similar
Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems
Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques
Maintain confidentiality and HIPPA requirements

Administrative Secretary Resume Examples & Samples

Excellent communication, organizational, and interpersonal skills
Ability to handle confidential or sensitive information
Advanced knowledge in Microsoft Office

Administrative Secretary Resume Examples & Samples

Skill in operating a personal computer, including Microsoft Office applications (Word and Excel)
Skill in providing customer service to diverse cliental in a tactful, courteous and non-judgmental manner
Skill communicating effectively verbally and in writing
Skill in typing and performing data entry
Skill in scheduling and maintaining office calendar and appointments
Problem-solving and decision-making skills
Skill in operating a multi-line telephone
Ability to organize and maintain filing systems
Ability to understand and apply applicable rules, regulations, policies and procedures
Ability to effectively handle multiple priorities and assignments

Administrative Secretary Resume Examples & Samples

Establishes and maintains filing systems. Orders and stocks supplies
Assists one or more System or Operating Unit Vice Presidents
Previous administrative secretary experience preferred
Microsoft office including Outlook skills required
Transcription capability; shorthand useful
Microsoft Office including Powerpoint

Administrative Secretary Resume Examples & Samples

Provide administrative secretarial support to the Department Director including correspondence, reports and memoranda as directed. Maintain an updated and current appointment calendar. Receive and screen telephone calls, mail and visitors. Exercise independent judgment/discretion within scope of responsibility (ability to work with general vs. close supervision)
Support the Director in maintaining organized and timely responses in daily activities throughout the area of responsibility. Track project deadlines. Assist with special projects as they arise. Keep confidentiality of position
Perform duties and responsibilities of all lesser included jobs

Senior Administrative Secretary Resume Examples & Samples

Makes arrangements for travel, conferences, University programs and meetings, and maintains a calendar of such events
Organizes, designs, and maintains a filing system
Performs complex secretarial duties such as transcribing dictation, typing, compiling information, maintaining records, and placing, answering, and referring telephone calls
Prepares University forms, monitors budgets, and schedules appointments

Administrative Secretary Resume Examples & Samples

Makes arrangements for travel, conferences, University programs and meetings and maintains a calendar of such events
Coordinates the flow of clerical processes within the department
Performs complex secretarial duties such as transcribing dictation; typing; compiling information; maintaining records; and placing, answering and referring telephone calls

Administrative Secretary Resume Examples & Samples

Considerable knowledge of office practices, techniques, and technology
Ability to practice effective communication techniques, both orally and in writing
Ability to interpret program policies, rules, regulations, and procedures for organizational personnel, other agency's personnel, and the general public
Ability to analyze problem areas of work and recommend solutions to supervisor
Ability to establish and maintain effective working relationships with staff and other members of the organization
Ability to maintain an organized work flow system and prioritize workload to meet deadlines
Ability to maintain a highly confidential environment

Administrative Secretary Resume Examples & Samples

Knowledge of office practices and procedures
Ability to communicate effectively in person and by telephone
Ability to learn, interpret, and explain policies, regulations, and programs
Ability to answer inquiries independently and coordinate a variety of resources in acquiring information
Ability to exercise good judgment and discretion in problem situations independently
Ability to use correct grammar, vocabulary, and spelling
Ability to gather and compose materials from a variety of sources
Ability to plan and coordinate a volume and variety of appointments, meetings, conferences, and workshops
Ability to summarize, compile, and tabulate narrative and numerical material
Ability to compose a variety of materials independently
Online applications are only accepted through http://www.oshr.nc.gov/jobs/
To receive credit for all of your work history and credentials, you must list the information on the State of North Carolina application. Any information omitted cannot be considered for qualifying credit. Resumes will not be accepted in lieu of the state application
The Knowledge, Skills and Abilities AND the Minimum Education and Experience are REQUIRED in order to be considered qualified for the position. Therefore, you MUST provide supporting information within the body of the application that clearly demonstrates your possession of the KSA's and the Education/Experience requirements. SBI will NOT accept "see attached resume" in lieu of education and work experience completed on the application
Applicants seeking Veteran's Preference must attach a DD form 214, Certificate of Release or Discharge from Active Duty, along with your application
During the online application process, if additional documentation is required, attach the documentation at the bottom of Step 4 in the application process. If applying for a position certified through the North Carolina Department of Justice-Criminal Justice Standards Division, refer to http://www.ncdoj.gov/getdoc/831a884b-7b81-42bf-aa64-6d725bbbd49e/Criminal-Justice-Education-and-Training-Standards.aspx for specific certification requirements
The State Bureau of Investigation must adhere to the United States Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape" under the Prison Rape Elimination Act (PREA) Standards at 28 C.F.R. Part 115 Docket No. OAG-131 RIN 1105-AB34. Refer to http://www.ncdps.gov/document/prea-hiring-and-promotion-prohibitions for hiring and promotion prohibition requirements for all positions in the SBI

Project Administrative Secretary Resume Examples & Samples

Planning and coordinating the daily activities and schedule of the project team
Coordinating and arranging external and internal meetings, and ensuring all relevant background material is provided
Processing and reviewing all incoming correspondence and initiating action to be taken
Answering and/or screening telephone inquiries and/or concerns/issues received from various internal/external sources
Composing replies to routine, confidential and sensitive correspondence, and investigating/composing replies to correspondence pertaining to various aspects
Preparing and/or reviewing for accuracy and completeness, various agreements, reports, and recommendations
Handling requests for information and directing to appropriate areas within the Department
Maintaining and updating a master list of legal agreements and ensuring that notifications are provided for agreements requiring action
Coordinating arrangements for meetings and ensuring all relevant background material, technical equipment, etc. is available
Editing and proof-reading all completed correspondence forwarded to the Manager‘s attention and/or signature for the Department, external agencies, customers, etc., for content, style, grammar, punctuation, etc
Participating in various meetings as required, taking notes on action-items, and following up to ensure appropriate action is taken
Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees

Administrative Secretary Resume Examples & Samples

Bachelor’s degree in business-related field, or
Associate’s degree in business-related field plus 2 years administrative experience, or
High School or equivalent education plus 4 years administrative experience
Working knowledge of Microsoft Office applications
Refinery or chemical facility experience preferred

Administrative Secretary Resume Examples & Samples

Prepares a variety of correspondence
Makes travel arrangements for assigned personnel
Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel
Maintains office supply inventory; reorders as needed
Makes appointments and manages calendars
Processes purchase orders; processes purchase card statements
Maintains a variety of documents and forms
Directs the work of student employees as assigned
Enters information to computerized databases
Prepares a variety of schedules and calendars
Performs related duties

Senior Administrative Secretary Resume Examples & Samples

Purchasing – Purchases all Departmental items by using the KFS system in order to supply faculty and staff with the necessary goods required for everyday activities
Travel – Serves as travel arranger for faculty members, staff, and grad students. Processes vendor information and disbursement vouchers for all non-employee travelers to the department (seminar guests, interview candidates, etc.), serve as contact for all incoming travelers before and during visit, coordinates and reserves airline flights and hotel stays
Reimbursement – Processes all reimbursements for the Department by filing and submitting appropriate paper and electronic forms in order to help faculty, staff, and students receive the necessary compensations
Department Office Equipment – Maintains all Departmental printers, copiers, fax, and scantron machine by supplying paper, ink, toner, and ordering maintenance when necessary in order to keep machines running for faculty, students, and staff. Assists faculty, students, and staff in use of Departmental office equipment as needed
Front Office Assistant – Assists student workers as needed to help answer questions from students, faculty, and visitors by verbal and/or written communication in order to provide general Department information. Additionally, assists with department communications via phone, mail, email, website, and other means. Responsible for office upkeep and mail distribution when student workers are not available
Other Related Duties – Performs other duties as assigned including but not limited to acting as the opener for the office, room reservations and functions related to the Student Information System (SIS) and Financial Information System (KFS)

Ahca Administrative Secretary Ses Tallahassee Open Competitive Resume Examples & Samples

Knowledge of human resource and personnel policies
Knowledge of and ability to operate within various software programs such as Microsoft Office, Versa, CorrFlow and Laserfiche
Knowledge of and ability to use a multi-line phone system
Ability to establish and maintain effective working relationships with both internal and external customers
Skill in managing a challenging workload in an efficient manner
Knowledge of purchasing standards

Administrative Secretary Resume Examples & Samples

Provides secretarial support to one or multiple administrators and programs; performs skilled word processing, data entry and desktop publishing; maintains calendars; schedules meetings
Answers telephones and assists visitors; serves as liaison and provides a variety of customer service, public relations and collaboration with the public, district staff and other agencies; answers inquiries, and provides a variety of specialized program information
Maintains a variety of records, files, operational manuals, catalogs and other materials; develops and maintains a variety of publications, forms and processes; maintains and monitors financial and program records, including budgets, purchase orders and compliance reports
Coordinates a variety of meetings, arrangements, activities and services; responds appropriately to urgent situations and notifies administrator of emergencies
Composes and creates correspondence and reports; compiles and formats information; creates and maintains spreadsheets and databases; prepares, processes and distributes a variety of materials
Performs special projects, such as designing reports, spreadsheets and databases or gathering materials for researching issues; analyzes data and develops project summaries
Provides back-up and peak-load assistance to office staff
Answers telephones and assists visitors; serves as liaison and provides a variety of customer service, public relations and collaboration with the public, district staff and other agencies; answers inquiries, provides a variety of specialized program information; resolves problems
Develops or assists in developing publications, including promotional material
Coordinates with district copy center, outside graphic designers and publishers on printed materials
Maintains records and generates reports and publications on a variety of specialized software, including databases, spreadsheets and desktop publishing
Coordinates, schedules and provides secretarial support to committees; prepares agendas and minutes
Initiates and completes program processes for compliance and reporting
Resolves questions from staff, parents or the public, using specialized program knowledge, files, software and other reference materials; interprets policies and procedures
Word processes a wide variety of materials; composes, formats and distributes correspondence, memoranda, reports, forms, bulletins, handbooks, articles, publications, evaluations and other materials; proofreads and edits materials
Verifies and oversees information for compliance with regulations; verifies documents to assure accuracy and completeness; resolves discrepancies
Maintains, monitors, codes and reconciles a variety of financial records such as budgets, grants, billings, payroll, extended contract time, special project agreements, interdistrict agreements, mileage reimbursement, travel, consultant contracts, stipends, released time requests, temporary assignments, time cards, purchase orders; prepares requisitions and orders supplies
Designs and maintains databases for program; prepares spreadsheets; creates files; performs data entry
Sorts, distributes and prioritizes mail
Maintains files, records and logs, including department personnel files and program records
Gathers and compiles information, such as Board information and a variety of other materials
Maintains equipment and materials inventory
Organizes and coordinates with others to meet deadlines; schedules a variety of district services
Maintains calendar(s) for administrator(s); makes travel and conference arrangements
Maintains master mailing lists and labels; maintains historical records
Maintains office machines in good working order; stores supplies
Provides back-up and peak-load assistance to work group staff; may provide lead direction to temporary, substitute or seasonal office support staff or student workers
High school graduation or equivalent with training in secretarial skills, and three years of increasingly-responsible secretarial experience
Policies, procedures and regulations related to assigned program
Vocabulary and terms employed in area of assignment
General office machines
Word processing and database software
Correct grammar, spelling and English usage
Customer service and interaction with key internal and external customers
Tact and diplomacy
Effective oral and written communication
Scheduling and coordinating meetings and activities
Exercising independent judgment
Composing correspondence and reports
Accurate word processing and data input
Telephone etiquette
Ability to Perform all duties in accordance with applicable Board policies and district and legal requirements
Ability to meet and maintain punctuality and attendance expectations
Ability to design, create, and analyze reports, spreadsheets and databases
Ability to diffuse irate and hostile individuals
Ability to organize work to meet deadlines
Ability to research files and records
Ability to interpret program guidelines
Ability to perform multiple tasks and projects concurrently
Ability to operate a multi-line phone system
Ability to maintain accurate files and records
Ability to handle urgent or emergency situations appropriately
Ability to maintain calendars and schedule meetings
Ability to track budgets and prepare fiscal-related documents
Ability to work effectively with individuals having diverse needs

100

Administrative Secretary Resume Examples & Samples

Demonstrated knowledge of
Database software
Financial management
State information systems
Data entry skills
Report creation within Excel spreadsheets
Data entry and report creation within Access
* DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS ***

101

Administrative Secretary Resume Examples & Samples

Skill in typing (i.e., 45 words per minute)
Skill in written communication (e.g., to compose reports, nonroutine correspondence, and memos)
Skill in interpersonal communication to effectively interact with University personnel and the public in person and over the telephone (e.g., transmit directives and decisions, interpret and explain policies and procedures)
Knowledge of basic bookkeeping/accounting procedures and terminology
Ability to maintain accurate records
Ability to establish and implement office procedures
Ability to train and provide effective work direction to other employees
Ability to operate various office equipment (e.g., typewriter, dictaphone, calculator, copier machine, facsimile machine, etc.)
Ability to operate a computer for word processing, data entry/retrieval, and data management; knowledge of specific software may be preferred
Ability to read and comprehend a variety of written material

102

Ops Administrative Secretary Resume Examples & Samples

Knowledge of general office equipment (copiers, scanners, faxes, printers, etc.)
Ability to use Microsoft Office software; ability to deal with the public in a professional manner
Ability to work independently and with others; ability to multi-task
Ability to plan, organize, and complete work assignments in a timely manner
Two years of secretarial or clerical work experience supporting a staff of six to eight people is preferred
One year of professional use of computer software programs Outlook, Word, Excel, and PowerPoint is preferred

103

Senior Administrative Secretary Resume Examples & Samples

Manage calendar. Schedule meetings, teleconferences, and videoconferences. Arrange meetings for visiting senior faculty, speakers, and recruitment candidates. Resolve scheduling conflicts. Arrange domestic and international travel for senior faculty and visiting speakers. Plan itineraries and make travel arrangements for incoming faculty recruitment candidates
Process and maintain confidential documents and letters pertaining to annual faculty reviews, personnel letters, promotion and tenure reviews; renewal of hospital appointments, medical licenses, PPD tests; and professional references. Creating and editing PowerPoint presentations/data management to be used at the department level and at national meetings
Coordination of promotion and tenure dossiers including working with the individual faculty members, primary committees, and section directors within the department. Knowledge of IUSM promotion and tenure process and guidelines
Assist with internal projects designated by the Chair’s office. This could include but not limited to scheduling section meetings, managing internal RFA’s, presentations for faculty meetings, taking meeting minutes etc. Create and manage academic projects with outside organizations that would include contact with high level directors, faculty, and administrators
Aid with the maintenance and the development of the Department of Pediatrics website including communicating with section directors to add or update website content
Sharing general office duties – answering phones, taking messages, greeting guests, assisting in in the reconciliation of monthly departmental accounts, communicating daily with faculty, section administrators, and staff, etc. Managing the entry of the department HR database and the creation of a departmental Human Resources portal. Coordinates and plans departmental events, reserves event spaces, coordinates menus, contacts vendors, arranges payment, communicates event details and plans to members of the department, and ensures guests have a positive overall experience. Other duties as assigned by Chair or Assistant to the Chair

104

Administrative Secretary Resume Examples & Samples

Working with the Associate Director to assure strong membership support. This includes working with Yourmembership.com to assist in renewals and new enrollments. Will respond to members phone calls that need assistance with ARNOVA’s services and membership
Provide associate director general administrative support as needed to maintain the day-to-day operational needs of ARNOVA. This includes but not limited to ordering supplies, setting up meetings, requesting meeting space within the building and providing support for the board and committee meetings
Provide administrative support to the Executive Director of ARNOVA to ensure effective coordination with ARNOVA and School staff, other administrative assistants and other constituents
Coordinate and prepare Executive Director’s participation in meetings. Compile background information, ascertain purpose of meetings and what the Director’s needs will be. Organize appropriate meeting material, maintain call-up file. Anticipate information likely to be needed, seek out information from others if necessary. Follow-up on Director’s meetings, determine needs and provide action or referral, schedule subsequent meetings if needed. Create letters, spreadsheets, reports agendas, overheads, etc. when appropriate
Update ARNOVA files. Compile documents and prepare presentations for ARNOVA programs
Coordinate weekly meetings for ARNOVA Staff. Create and compile all necessary documents for meetings as needed. This includes: minutes, letters, spreadsheets, reports, agendas, overheads, etc

105

Administrative Secretary Resume Examples & Samples

Maintains calendars and makes travel arrangements, when applicable
Prepares invoices, reports,memos,letters,financial statements and other documents using word processing,spreadsheet, database and presentation software
Maintains exective's calendars and makes travel arrangements
Answers electronic communications and phone calls, directing calls to appropriate parties or takes messages
Performs general office duties such as establishing and maintaining official documents and records in appropriate files; ordering supplies; sorting and distributing mail, including faxes and emails
Conducts research, compiles data and prepares documents for consideration by director, executives, committees, Board of Directors, etc
Greets and screens visitors
Reviews a variety of materials, including reports memos, and letters for content and recommends changes were appropriate
Coordinates functions with other departments as necessary
High School Diplopma or GED
Minimum one (1) to (3) years of administrative experience
Strong interpersonal and written communication skills
Proven work experience and knowledge of Microsoft Office (Word, Excel, etc.)
Ability to take and transcribe meeting minutes
Candidate must portray a professional image at all times and perform with intergrity

106

Administrative Secretary Resume Examples & Samples

Strong computer skills (internet, email) and intermediate to advanced level working knowledge using MS Office (Word, Excel, Access, and PowerPoint)
Demonstrated skills maintaining internet sites
Very familiar with operations of office equipment
Professional communication skills (verbal & written) to interact with all levels of division and department personnel, as well as individuals outside the agency
Detail oriented and good organization and analytical skills
Advanced knowledge of proper spelling, grammar and punctuation

107

Administrative Secretary Resume Examples & Samples

Associate or Bachelor degree in secretarial science, business, management or closely related field or equivalent experience performing administrative functions required; degree will be given preference
At least one year of recent secretarial experience; at a higher level preferred
Typing skills and accuracy of at least 48 WPM (test will be administered). Civil Service test is required for this position
Advanced computer skills required including Word, Excel, PowerPoint and Outlook. Experience with scheduling, calendars, and e-mail required. Experience with Banner, Blackboard, Evaluations, Survey Monkey, or related software preferred
Must be able to accurately take and transcribe meeting/committee minutes required
Ability to learn and use any University student information and financial information systems required
Knowledge in general office procedures/practices required; in an academic setting preferred
Must be proficient in screening incoming calls and triage appropriately required
Demonstrated ability to multi-task
Must be flexible, able to manage multiple high priority demands, rearrange priorities as needed, and handle heavy volumes of work with deadlines
Excellent organizational and problem solving skills, and exhibits good time management is required
Excellent verbal, written, interpersonal, and communication skills required

108

Administrative Secretary Ops Resume Examples & Samples

Assists the District Ombudsman Manager with updating the ombudsman complaint investigations and administrative assessments within the web-based documentation system
Assists the District Ombudsman Manager with updating long-term care facility contact information within the web-based documentation system
Assists the District Ombudsman Manager to prepare and arrange the monthly ombudsman council meeting
Assists the District Ombudsman Manager in maintaining and updating volunteer membership files
Checks office inventory of supplies, forms, brochure, and promotional items and replenish as needed
Performs general office filing
Processes incoming mail and faxes
Assists in reviewing volunteer travel as needed
Manages the office in the absence of the District Ombudsman Manager
Answers the phone and maintain phone log for all incoming calls
Checks and respond to voice mail

109

Administrative Secretary Resume Examples & Samples

Experience in customer service, including resolving customer issues
Experience with Microsoft Office including Excel and Access
Experience explaining policies, rules, regulations and/or laws to a diverse clientele by telephone
Experience gathering and analyzing information and/or data to determine proper courses of action
Experience creating documents including correspondence, memorandums, letters, etc

110

Administrative Secretary Resume Examples & Samples

Providing overall administrative support to the collective division to include triage incoming calls, request and oversee general day to day business concerns. Initiate, compose and or process various types of documents, presentation materials and correspondence for faculty upon request
Process and maintain data regarding schedules, clinic, conferences and procedures for entry in the iArbed system
Initiate telephone set ups and troubleshoot problems with UITS. Arrange IT set ups for the division. Also process and troubleshoot hardware and software requests, relocations, updates and connectivity concerns. Liaison for campus facility requests and surplus inventory concerns. Maintain division key inventory, requests and problems Arrange building security access for the division. Initiate pager orders, exchanges and problems. Oversee division supply request and inventory. Process division purchasing via KFS system
Coordinate meetings and other gatherings as needed. Manage faculty calendar in scheduling meetings, events and conflicts. Schedule conference room use
Provide administrative support for the Pulmonary Critical Care Operations (UH, Eskenazi & VA), arrange and support meetings and other needs as requested by lead faculty
Oversee and monitor part-time employees’ work schedules, process employees’ ID needs and new hire concerns

111

Administrative Secretary Resume Examples & Samples

Skill in the utilization of personal computer equipment and software necessary to enter, retrieve and manipulate data required to perform health facility regulation functions
Knowledge of general office policies, procedures and systems
Knowledge of data systems, files and reports
Ability to work cooperatively as a member of a team
Ability to function independently with minimal supervision
A high school diploma or its equivalent is preferred and one year of experience performing secretarial or clerical duties to include customer service, proofreading, and document storage and retrieval
30 semester hours or 45 quarter hours of college coursework from an accredited institution can substitute for the year of experience
Vocational or technical training in the area of office/business operations or secretarial skills can substitute for the year of experience
Specific experience, education, or training and responses to qualifying questions must be supported by well-written job descriptions on the application for employment. Failure to support responses may be cause for elimination from the selection process

112

Administrative Secretary Resume Examples & Samples

Secretarial or office clerical work. (A degree from an accredited college or university can be substituted for one (1) year of the required experience. A certificate in secretarial/clerical training can be substituted for one (1) year of the required experience.)
Microsoft Office products such as Word, Excel, and Outlook
Receiving and routing telephone calls
Knowledge of standard business formats and styles for letters and business forms
Knowledge of office procedures. Knowledge of correct spelling, punctuation and grammar usage
Knowledge and ability to perform basic arithmetical calculations
Knowledge of basic filing practices
Skill in typing and the ability to type 35 correct words per minute
Ability to work in Microsoft Office products such as Word, Excel, and Outlook
Ability to communicate effectively verbally and in writing

113

Administrative Secretary Resume Examples & Samples

Reviews and audits administrative actions regarding authorizations, contracts, travel/training reimbursements, personnel actions, purchase requisitions, supporting documents, leave and attendance records, unit management information data, and other reporting documents required by state or federal regulations or policy. Identifies and develops strategies with unit team to ensure accurate and efficient processes within the unit
Assists supervisor in implementing and providing effective and efficient use of financial resources. Examines needs and projects unit expenditures based upon team participation, tracks unit budget, and orders supplies for unit on a timely basis
Provides administrative and secretarial support services to the unit supervisor, counselors, and other associates as needed for the benefit of individuals with disabilities. This includes the scheduling and notification of appointments, the preparation and signing of routine correspondence, preparation and processing of authorizations and other activities required for employment outcomes for individuals with disabilities. Develops and uses a team approach to unit operations
Provides technical assistance to supervisor and associates to facilitate unit work. Reviews unit processes to facilitate and assist in the implementation of administrative improvements to enhance client service provision
Contacts internal and external customers, responds to requests for information, gathers data, schedules appointments and coordinates meeting arrangements
Assists supervisor in preparation of personnel packets, vacancy advertisements, work modules, schedules interviews, participates in interviews, makes administrative support recommendations, checks references, and compiles recommendation packets
Assists supervisor in personnel inquires and actions for the unit, including but not limited to performance appraisals, insurance benefits, and leave and attendance
Provides support staff training to internal customers. Participates in training activities to enhance competency in unit team administrative processes to improve responses to internal and external customers
Attendance is an essential function of this position
10 Paid Holidays annually
104 Hours of Paid Annual Leave annually
104 Hours of Paid Sick Leave annually
Health Insurance for Individual or Family Coverage – State pays 80% of premium
Life Insurance – State pays 80% of premium
Additional supplemental insurances available such as dental, vision, etc
Tax Deferred Medical and Child Care Reimbursement Accounts available
Tax Deferred Savings Program available through payroll deduction

114

Administrative Secretary Ops Resume Examples & Samples

Preparing Notices of Filings of legal documents and summonses
Transporting legal documents to and from the courthouse daily
Sorting and distributing paper mail and electronic mail
Operating copy machine
Preparing witness requests; and
Monitoring and ordering office supplies

115

Administrative Secretary Resume Examples & Samples

2-3 years secretarial experience and advanced computer skills
Requires proficiency in the use of computer applications to complete documents/work assignments
Requires the ability to research and gather data from various sources and generates special projects/reports/summaries
Requires the ability to coordinates meetings and schedules to ensure there are no conflicts
Requires the ability to execute tasks with minimal instruction
Requires solid understanding of the English language, grammar, punctuation and math

116

Ahca Administrative Secretary Tallahassee Open Competitive Resume Examples & Samples

Knowledge of office procedures and practices
Knowledge of the principles and techniques of effective communications
Skill in Microsoft Word
Ability to compile and analyze data for administrative decisions
Ability to perform basic arithmetical calculations
Ability to use correct spelling, punctuation, and grammar
Ability to type letters, memoranda, and other standard business forms in correct format
Ability to operate general office equipment
Ability to plan, organize, track, and coordinate work assignments
Ability to communicate verbally and in writing effectively
Three years of secretarial or office clerical work experience; or
College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the preferred experience
Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the prefered work experience
A high school diploma or its equivalent can substitute for one year of the preferred work experience

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