Administrative Secretary Resume Samples

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LC
L Crist
Luella
Crist
2967 Jayda Overpass
Houston
TX
+1 (555) 898 3657
2967 Jayda Overpass
Houston
TX
Phone
p +1 (555) 898 3657
Experience Experience
Philadelphia, PA
Administrative Secretary
Philadelphia, PA
Howell-Effertz
Philadelphia, PA
Administrative Secretary
  • Leading coordination of large meetings within the Taste/Health team and with outside agencies
  • Providing administrative support to leaders on the Taste/Health brand team
  • Scheduling meetings, taking calls, reaching out to outside contacts, maintaining busy calendars, managing special projects, and getting materials gathered for large meetings
  • Supporting the team by doing expense reports, C3 submissions and follow-ups, scheduling meetings, ordering office supplies, managing catering requests, food sample ordering and scheduling travel
  • Working closely with agency partners
  • Providing new team member on-boarding
  • Provide secretarial support to mid management (Branch Chief and Division Chief level)
Philadelphia, PA
Project Administrative Secretary
Philadelphia, PA
Zboncak-Halvorson
Philadelphia, PA
Project Administrative Secretary
  • Provide administrative and clerical support to the Deputy Chief Project Manager’s office
  • Substituting for the Administrative Assistant to Director – Design & Engineering
  • Consult with external agencies and ensuring all background information is provided
  • Maintaining and updating a master list of legal agreements and ensuring that notifications are provided for agreements requiring action
  • Providing guidance, support and orientation to PSOS staff
  • Coordinating and arranging external and internal meetings, and ensuring all relevant background material is provided
  • Working knowledge of administrative concepts and practices
present
Phoenix, AZ
Senior Administrative Secretary
Phoenix, AZ
Rolfson-Bernhard
present
Phoenix, AZ
Senior Administrative Secretary
present
  • Assist Office Manager in training and onboarding new admin
  • Provide administrative support to Hem/Onc business office
  • Coordination of promotion and tenure dossiers including working with the individual faculty members, primary committees, and section directors within the department. Knowledge of IUSM promotion and tenure process and guidelines
  • Process and maintain confidential documents and letters pertaining to annual faculty reviews, personnel letters, promotion and tenure reviews; renewal of hospital appointments, medical licenses, PPD tests; and professional references. Creating and editing PowerPoint presentations/data management to be used at the department level and at national meetings
  • Manage calendar. Schedule meetings, teleconferences, and videoconferences. Arrange meetings for visiting senior faculty, speakers, and recruitment candidates. Resolve scheduling conflicts. Arrange domestic and international travel for senior faculty and visiting speakers. Plan itineraries and make travel arrangements for incoming faculty recruitment candidates
  • Assist with internal projects designated by the Chair’s office. This could include but not limited to scheduling section meetings, managing internal RFA’s, presentations for faculty meetings, taking meeting minutes etc. Create and manage academic projects with outside organizations that would include contact with high level directors, faculty, and administrators
  • Candidate will cross train in the Fellowship Coordinator role to provide essential backup support during peak Fellow recruiting search
Education Education
Bachelor’s Degree in Business Administration
Bachelor’s Degree in Business Administration
Chapman University
Bachelor’s Degree in Business Administration
Skills Skills
  • Knowledge and ability to perform basic arithmetical calculations
  • Ability to meet deadlines and responds to unpredictable situations excising good judgment
  • Considerable knowledge of office practices, techniques, and technology
  • Solid understanding of English, grammar, punctuation and possesses strong math skills
  • Able to spell both common and medical terms, good grammar
  • Comfortability in communicating difficult, confidential and sensitive information, utilizing tact and exercising a high level of discretion and professionalism
  • Evidence of exceptional written and verbal communication skills, including strong attention to detail
  • Strong attention to detail
  • Ability to multi-task, manage details and organize efficiently and effectively
  • Highly proficient in MS Word, Excel, Access and Powerpoint
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15 Administrative Secretary resume templates

1

Executive Administrative Secretary Resume Examples & Samples

  • 5+ years' proven administrative experience within a Sales & Trading or Investment Banking Platform
  • Excellent typing skills, proficiency with personal computers and pertinent mainframe systems/software knowledge
  • Ability to exercise discretion on confidential matters
  • Strong multi-tasking capabilities, abilities to prioritize tasks and have good follow-up skills
  • Maintain Calendar, schedule appointment, book rooms, and arrange equipment
  • Coordinate travel
  • Prepare expense invoices and reimbursements
  • 3+ Years of administrative experience within Sales, Trading, or Investment Banking
2

Executive Administrative Secretary Resume Examples & Samples

  • 1 year of administrative experience; summer interns and recent college graduate are encouraged to apply
  • Proficiency in Microsoft Word, Excel, and PowerPoint
  • Bilingual skills
3

Senior Medical Administrative Secretary Resume Examples & Samples

  • 2+ years of Medical Secretarial / Administrative support experience, with at least 6+ months of additional specialized Medical Secretarial / Medical Office training
  • Previous Surgical Scheduling experience
  • Working knowledge of Medical Terminology
4

Executive Administrative Secretary Resume Examples & Samples

  • 3+ years of administrative experience in a large professional setting
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) applications with excellent typing skills
  • Exceptional communication skills, problem solving, organizational and project management skills
  • Ability to exercise discretion and maintain confidentiality on all confidential matters
  • Ability to deal with all levels of personnel and external parties
5

Senior Medical Administrative Secretary Resume Examples & Samples

  • 2+ years of Medical Secretarial and/or Administrative support experience
  • High School Diploma
  • Working knowledge of MediTech, IDX, etc
6

Administrative Secretary Resume Examples & Samples

  • EDUCATION: High School graduate or equivalent
  • EXPERIENCE:Minimum of five years secretarial experience in an office environment required; two or more years' experience as a legal secretary or paralegal preferred
  • SKILLS:Knowledge of legal terminology and the content, organization and format of legal documents and correspondence. Must be able to communicate effectively, verbally and in writing using correct grammar and spelling skills. Accurate typing skills with speed of 70 WPM. Microsoft Office knowledge/experience required. Excellent interpersonal skills; ability to interact appropriately with all levels of personnel, medical staff and visitors. Able to problem solve and/or channel matters requiring supervisory assistance. Ability to multi-task and meet deadlines. Works on own initiative and is a self-motivator. Ability to use diplomacy and discretion in giving out information and in referring and directing callers and visitors. Must ensure that accurate and timely departmental communication is facilitated. Must respect strict confidentiality requirements
7

Administrative Secretary Resume Examples & Samples

  • Leading coordination of large meetings within the Taste/Health team and with outside agencies
  • Providing administrative support to leaders on the Taste/Health brand team
  • Scheduling meetings, taking calls, reaching out to outside contacts, maintaining busy calendars, managing special projects, and getting materials gathered for large meetings
  • Supporting the team by doing expense reports, C3 submissions and follow-ups, scheduling meetings, ordering office supplies, managing catering requests, food sample ordering and scheduling travel
  • Working closely with agency partners
  • Providing new team member on-boarding
  • High School Diploma/GED and related experience
  • Excellent calendar management skills, including the coordination of complex meetings
  • Proven organization and multi-tasking skills
  • Efficient time management skills
  • Judgment and problem solving skills
8

Administrative Secretary Resume Examples & Samples

  • Proficiency in Microsoft Office Suite applications a must
  • Working knowledge of SAP a plus
  • Experience with calendar management
  • Familiarity with a university environment
  • Knowledge of WordPress or other comparable website software
  • Ability to prioritize, manage, and execute multiple tasks
  • Must be able to lift/carry 25 lbs
9

Administrative Secretary Resume Examples & Samples

  • High school diploma or equivalent. Associate's degree preferred
  • Medical Terminology course required
  • Basic computer skills are needed along with excellent communication and organizational skills
  • Must be able to work in a fast paced environment with emphasis on high quality customer service
  • Two years experience in medical office or ambulatory setting needed
10

Administrative Secretary Resume Examples & Samples

  • Strong organizational, interpersonal and computer skills
  • Ability to speak, read and write English clearly, concisely, using correct grammar and vocabulary
  • Excellent typing speed and accuracy essential
  • Proficient in all Microsoft Office products (Outlook, Word, Excel, Access, PowerPoint)
  • Must have ability to multi-task and work independently at a high level of competency
11

Administrative Secretary Resume Examples & Samples

  • Provide secretarial support to mid management (Branch Chief and Division Chief level)
  • Create office correspondence
  • Update, SOPs, CONOPS, and other office documents using MS Office (word, excel, powerpoint)
  • Create and manage documents using the customer’s SharePoint portal
  • Track and manage taskers using the NCERTS system
  • Schedule travel using DTS according to Joint Travel Regulations (JTR)
  • Manage executive calendars using MS Outlook
  • Prior experience as a secretary supporting administrative requirements at the mid- to- upper management levels of an office. The proposed personnel will be expected to independently accomplish the advanced administrative tasks with no assistance
  • Fundamental understanding of the Department of Defense (DoD) and Intelligence Community (IC)
  • Strong professionalism with the ability to consistently demonstrate tact and maturity
  • Facilitate professional relationships and support efficient execution of all office administrative requirements; and
  • Strong teaming and collaboration skills that foster office unity and cohesiveness in support the office administrative requirements
  • Capable of handling a large workload, effectively coordinate multiple resources, and multi- task in a fast paced environment that may often have competing priorities with minimal assistance
  • Strong communication skills both verbally and written with the ability to
  • 1) Articulate office administrative requirements/actions/needs in a professional tone and attitude
  • Proficient working knowledge of office information technology (IT) equipment (e.g., copiers, scanners, facsimile machines, computer workstations, phones, teleconference/video teleconference equipment) with the ability to independently operate such equipment in completing office administrative tasks
  • Proficient working knowledge of MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) with the ability to use these applications to efficiently complete office administrative tasks
  • Experience with office filing systems (hardcopy and softcopy) using specified format and structure
  • Able to be a self-starter and work with minimal assistance to complete all assigned work requirements
  • Prior DoD and/or IC experience working in a related field
  • Prior experience working with the military and understanding of the military services
  • 3) NCERTS
  • 4) SharePoint
  • Prior experience with the awards and decorations process
  • Working knowledge of DoD correspondence manual
  • Working knowledge of DoD File Plan requirements
  • Ability to schedule, coordinate, set-up, and operate Video Teleconference (VTC) equipment; including teleconferences
12

Administrative Secretary Resume Examples & Samples

  • Grammatical formatting using concise, specific, grammatically correct, and non-technical language
  • Independent thinking and problem solving
  • Plan, coordinate activities, and establish priorities
  • Develop effective operating procedures
  • Work effectively under a short deadline
  • We are committed to providing a drug and alcohol free workplace. ADC conducts statewide random drug testing for all employees in safety-sensitive positions
13

Administrative Secretary Resume Examples & Samples

  • Personal computers, using Microsoft Office Suite
  • General office equipment operation
  • Filing systems
  • Report preparation
  • Payroll practices and procedures
  • Composing routine correspondence
  • Providing highly detailed–oriented results
  • Record keeping and report generation
  • Time and project management
  • Taking and transcribing meeting minutes
14

Administrative Secretary, / Receptionist Resume Examples & Samples

  • Intermediate office and clerical procedures
  • Written correspondence, including style, and formatting requirements
  • Typing letters and mail merges
  • Collection and formatting information according to general instructions
  • Using general office equipment
  • Use various computer applications (Microsoft Word, Excel, Outlook and Filemaker)
  • Deal with the public using appropriate tact and resourcefulness
15

Senior Administrative Secretary Resume Examples & Samples

  • Provide assistance to faculty with creating syllabi, maintaining course materials, and IU Canvas support. Assist faculty with preparing exams and quizzes in Examsoft. Set-up IU Canvas with student and faculty access; set-up gradebook, set-up on-line projects and surveys, enter final grades. This includes weighing courses to provide grades for modules, room scheduling, grade sheets, PowerPoint presentations, and course manuals. Serve as a resource for faculty who prefer to work more independently with Canvas. Work closely with the Office of Student Affairs to ensure accuracy in grade postings and student rosters. Serve as a point of contact and resource for IUSD students
  • Provide general academic support to faculty by preparing their correspondence and PowerPoints for outside presentation; performing literature searches, proctoring exams, supporting meeting needs and coordinating calendar and manage the calendars and appointments with students for faculty
  • Process all financial and procurement transactions in KFS that support academic needs of the department. This would include IUF direct vendor payments, disbursement vouchers, purchase requisitions, and new vendor accounts setups. Serve a back-up to the assistant to the chair as it relates to financials
  • Serve as department liaison for CAITS on website updates and maintenance
  • Answering phones, delivering messages and mail as needed
  • Other support duties as assigned by supervisor
16

Administrative Secretary Resume Examples & Samples

  • Plans and schedules appointments and maintains calendars as needed
  • Coordinates and manages travel arrangements and reimbursements; arrange itinerary for visitors
  • Composes, types and proofs finished copies of various correspondence
  • Will work directly with faculty to keep Credentialing Applications and CVs up-to-date
  • May schedule patient appointments for faculty members
  • Maintains regular and follow-up files and confidential files
  • Determines work priorities and monitors progress toward work deadlines
  • Answers the telephone and gives information to callers or takes messages; places outgoing calls
  • May process SAP/SRM transactions for section
  • Bilingual in Spanish preferred. Skills
  • Must have strong time management skills to maintain progress toward deadlines
  • Must be able to maintain confidential correspondence
  • Must have strong customer service driven work ethic
17

Administrative Secretary Resume Examples & Samples

  • Answers phones calls, accurately logging messages and forwarding phone calls to appropriate staff
  • Creating letters, memos, reports and other documents and using a tracking system to ensure timely submission
  • Greeting visitors and ensuring they are appropriately assisted while providing excellent customer service
  • Processing incoming and outgoing mail and managing outlook calendar
  • Reviewing internal communication and maintaining inventory of supplies
  • Familiar with Microsoft Office (e.g., Word, Outlook, Excel and Power Point) and a variety of office equipment
  • Experience processing incoming and outgoing correspondence
  • Experience in the social services field
  • Ability to handle a heavy volume of phone calls in a compassionate manner
18

Administrative Secretary Resume Examples & Samples

  • Personal computers, using Microsoft Word Suites
  • Business English, and basic mathematics
  • Providing detail oriented results
19

Administrative Secretary Opthalmology Resume Examples & Samples

  • Transcription of lectures, slides, academic and ROP/patient correspondence
  • Answers telephones according to Hospital and Section guidelines – accurately recording names, dates, time, telephone numbers and a clear and concise summary
  • Maintains and updates all physicians calendars
  • Promptly and effectively handles requests for medical records
  • Clerical support to the Retinopathy of Prematurity Program to include: ROP patient appointments, ROP no-show follow-up, ROP pre-registration, ROP correspondences, ROP NICU contact, maintain ROP “O” drive materials, scanning of ROP documents as required
  • Maintains confidentiality of workplace information according to the policies and procedures of the institution and department
20

Administrative Secretary Resume Examples & Samples

  • Coordinates the daily office activities or supervises clerical personnel as determined by management
  • Schedules appointments and maintains calendar
  • Composes, types, and proofs finished copies of confidential correspondence
  • May type meeting minutes, manuscripts, grant proposals, medical notes, or technical material using appropriate computer software
  • Maintains regular and follow-up files and confidential data, and collects information needed by supervisor for conferences and reports
  • Develops and monitors department record keeping and filing systems
  • May act as liaison with other departments and external organizations
  • May process SAP transactions
21

Administrative Secretary Resume Examples & Samples

  • Provide administrative support to Wells Center faculty, laboratory and administrative staff to include assistance with greeting and escorting guests, copy, scan and fax, A/V equipment, daily mail sorting, FedEx, UPS and other shipping partners as necessary, conference room scheduling, taxi vouchers, badge check-out for vendors, phone set-up and other requests, CFS requests, office and technical support supply orders, lab coat delivery and distribution, order and re-stock supplies, shredding Wells documents (same day) as requested to maintain compliance and confidentiality standards
  • Responsible for initiating, preparing, and follow up for reimbursement of expenses through Indiana University accounts and Indiana University Foundation accounts. Assist with researching discrepancies in financial purchasing documents
  • Order Wells Center technical support supplies and schedule support services, such as Praxair, alcohol, radiation, other supplies and services as requested
  • Administrative support for Wells Seminar Series, Pediatric Research Faculty Seminar (PFRS), Wells Summer Internship Program and Molecular Medicine In Action (MMIA) , which includes but is not limited to: communicating with faculty regarding schedule, creating schedule for invited guests, conference room reservation, A/V equipment, catering arrangements and set-up, preparation and distribution of announcements, tracking attendees, etc
  • Provide administrative coverage for other Wells Center administrative staff, for example when other positions are vacant, vacation and sick coverage
22

Administrative Secretary Resume Examples & Samples

  • Personal computers, using Microsoft Word, Power Point, Excel, and Outlook
  • Providing highly detail-oriented results
  • Recordkeeping and report generation
  • Time and project management and prioritization
  • Manage files of correspondence, records, and reports
23

Administrative Secretary Resume Examples & Samples

  • Experience with Microsoft Office Suite including Outlook calendar
  • Exceptional customer service & attention to detail skills
  • Ability to use independent judgment to perform a wide variety of tasks in a professional manner
  • Ability to excel in a fast-paced, high-energy environment
24

Administrative Secretary Resume Examples & Samples

  • Triage calls, records/communicates/delivers all messages assuring and timeliness
  • Schedules/Confirms patient appointments for a high volume practice into the resources scheduling system
  • Maintains and updates all physicians/residents schedules in the resources scheduling system
  • Sorts and distributes mail
  • Effectively arranges for coverage of responsibilities when out of the office
  • Performs other duties as assigned by supervisor
25

Administrative Secretary Resume Examples & Samples

  • Knowledge of standard office and administrative practices
  • Extensive knowledge of Microsoft Office (Work, Excel and Outlook), including calendaring activities
  • Experience supervising student staff
  • Evidence of exceptional written and verbal communication skills
  • Knowledge of ASU policies and procedures
26

Administrative Secretary Resume Examples & Samples

  • Personal computers, using Microsoft Word, Excel
  • General office equipment including fax, copier and multi-lines
  • Creating, formatting and processing documents
  • Creating legal documents
  • Gathering information
  • Screening and directing correspondence
  • Maintaining and updating files
  • Organization, prioritization, and planning
  • Typing; 10-key touch
  • Learn and adhere to Department of Child Safety (DCS) policies, procedures and mission
  • Remain professional in high stress and emotional environments
  • Work independently and coordinate completing assignments with other staff
  • Identify safety concerns within the office
  • Bilingual- English/Spanish
27

Senior Administrative Secretary Resume Examples & Samples

  • Scheduling, coordinating small scale projects and assisting with the coordination of larger scale projects
  • Attending meetings as needed and taking meeting minutes
  • Proofreading grants and manuscripts
  • Scanning for grammatical errors in written communications
  • Managing travel itineraries and reimbursements
  • Managing website and social media updates, and interacting with high-level executives
28

Administrative Secretary Resume Examples & Samples

  • Greet visitors & answer all incoming phone calls. Direct calls/visitors appropriately
  • Maintain calendar and schedule appointments and meetings. Including catering if needed, and the preparing of any necessary documents
  • Assist with making travel arrangements
  • Process travel reimbursements, supply orders and vendor payments in SAP
  • Assist with preparing correspondence. Type, edit, format, and proof materials
  • Assist with events and projects as needed
  • Organize tasks and reminders
  • Operate personal computer to access e-mail, electronic calendars, and other basic office support software
  • Maintain office filing system of records, reports, and office documents
  • Provide back-up to Program Coordinator
  • Excellent oral and written communication in English, including strong editing skills
29

Project Administrative Secretary Resume Examples & Samples

  • Provide administrative and clerical support to the Deputy Chief Project Manager’s office
  • Typing a variety of general and confidential correspondence
  • Preparation of Commission Reports and Executive Task Force reports and ensuring deadlines are met
  • Tracking critical documents through approval stages
  • Assisting in the budget process by co-ordinating the preparation and documentation of various Project Reports
  • Prepare graphic presentations
  • Co-ordinate and arrange meetings with Commission, City of Toronto and Region of York
  • Consult with external agencies and ensuring all background information is provided
  • Ensuring the needs of passengers or employees with disabilities are accommodated and/or addressed accordance with the Ontario Human Rights Code and Related Orders
  • 5+ year experience in office administration
  • Working knowledge of administrative concepts and practices
  • Solid knowledge of current computer software (word-processing, spreadsheets, graphic presentations and communications etc.)
  • Must be detail oriented and possess well-developed organizational and interpersonal skills
  • Must be capable of producing high quality volume work
  • Capable of meeting required deadlines
  • Ability to handle several responsibilities under minimal supervision
  • Excellent knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees
30

Administrative Secretary Resume Examples & Samples

  • Microsoft Word
  • Outlook
  • Patient EMR knowledge (such as EPIC),
  • Customer service/satisfaction
  • Worked in an area which required strong customer service skills for at least 6 months
  • Worked in a medical environment for at least 6 months
  • Worked at least 6 months in Epic
  • Worked in a patient care environment such as a patient care area or a physician office or clinic for at least 6 months
  • Worked with EPIC for at least 6 months
  • Worked in an area which required strong customer service skills for at least 12 months
31

Senior Administrative Secretary Resume Examples & Samples

  • Provide HR support services
  • Payroll time approver
  • Coordinate travel arrangements
  • Manage office logistics
32

Administrative Secretary Resume Examples & Samples

  • Performs a diversified range of administrative support duties for department including document preparation, meeting coordination, meeting transcription and project assistance
  • Submit and maintain system access requests for department staff and vendor staff managed by department
  • Creates correspondence, reports, charts and other documents as requested. Designs and populates slides and other presentation materials for both internal and external audiences
  • Schedule conference rooms and conference calls for meetings. Organizes agenda notices and ensures proper distribution
  • Maintain, readjust multiple calendars to accommodate changing priorities
  • Maintain department owned email groups
  • Arrange meetings, conferences, air travel, car rental and hotel accommodations
  • Manage SharePoint access for department sites
  • Effective and accurate oral and written communication skills
  • Previous healthcare experience
  • Proven ability to work independently with a strong level of organizational skills
  • Ability to handle multiple priorities and projects simultaneously. Must be able to exercise creativity and good judgment
  • Excellent interpersonal communications skills and ability to work with all levels of staff
  • Professional attitude and positive demeanor. Must be able to demonstrate discretion, initiative and follow-through
  • Demonstrated proficiency in Microsoft Office, including PowerPoint, Word, Excel, and electronic mail and Internet facility research. Ability to produce slides, information packets and charts for presentations
  • Ability to maintain confidentiality of sensitive business matters and correspondence
  • Previous admin support experience required
  • Calendaring
33

Administrative Secretary Resume Examples & Samples

  • Managing and processing all correspondences, databases, and files relating to the Radioactive Materials program
  • Answering Agency wide phone calls and great/assist visitors
  • Opening and processing the mail; generate payment receipts
  • Ordering supplies using the State procurement system, ProcureAZ, conducting routine inventory of supplies
  • Preparing collection packets for the Attorney General’s Office
  • Participates with training and drills for Radiation emergencies; training temporary employees and new secretaries
34

Administrative Secretary Resume Examples & Samples

  • Business English and basic mathematics
  • Office management and equipment functions
  • Providing detail-oriented results
  • Maintain files of correspondence , records, and reports
35

F&I Administrative Secretary Resume Examples & Samples

  • Work 9-5 Monday-Friday
  • Oversee and organize customer files
  • Maintain accurate daily, monthly, quarterly and year-end folders
  • Maintain professional demeanor and appearance, as well as, keep work area organized
  • Prior administrative/secretarial experience a plus!
  • Proficient at operating a personal computer including Microsoft Office: E-mail, Excel and Word
  • Strong attention to detail a must!
36

Administrative Secretary Resume Examples & Samples

  • Advanced skills in using office software
  • Ability to learn and use new computer applications as needed
  • Knowledge of website navigation, searches and content updating functions
  • Knowledge of grammar, spelling, clerical procedures, office procedures, and agency standards
  • Accuracy and attention to detail in the delivery of work product
  • Communication skills both orally and in writing
  • Understands customer expectations and ensures work meets those expectations
  • Professionalism in dealing with clients, staff, and management
  • Ability to multi-task and effectively work on multiple projects simultaneously
  • Effectively manages time to meet deadlines, and work schedules
  • Ability to analyze problems and develop recommendations and options
  • Keeps the appropriate senior staff informed on specific work assignments
  • Desktop publishing experience
  • Experience with designing flyers and brochures including graphics and photographs
  • Experience with Adobe Connect
37

Administrative Secretary Resume Examples & Samples

  • Monitor the progress of on-going matters. Identify problems and take actions (in consultation with the responsible team members)
  • Miscellaneous secretarial tasks, with regards to the allocated client company such as
  • Develop concepts, process letters, e-mails, calls and faxes (for clients)
  • Organize meetings (make reservations, take care of suppliers, facilities, etc.)
  • Establish authorizations, take notes and distributes relevant documentation at meetings
  • Handle signature procedure. Check if all signatures, authorizations are in place
  • Handle administrative aspects of bank accounts (hardcopy and electronically)
  • Take care of filing of agreements/bank statements, correspondence and other documents and maintain organized administrative files
  • Keep client data and the client database up to date
38

Administrative Secretary Resume Examples & Samples

  • Proficiency in using/applying MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and File Functions) to complete administrative functions
  • Understands office filing systems (hardcopy and softcopy) and general requirements
  • Strong organizational, problem solving and time management skills
  • Must be detailed oriented and possess consistent, mature judgment
  • Able to handle a moderate and demanding workload; efficiently coordinate resources, and reasonably work in a fast-paced environment that may often have competing priorities
  • Bachelor’s or Associate’s Degree in General Business Courses or a related degree from an accredited University/College, minimum 1 years of secretary experience
  • High School Diploma with Vocational/Military Training Certificate in Office Management, Secretary Services, or related field, minimum 3 years of secretary experience
  • Prior DoD and/or customer experience working in a related field
  • Ability to operate Video Teleconference (VTC) equipment; and this include teleconferences
39

Administrative Secretary Resume Examples & Samples

  • Prepare and type high volume of manuscripts for publication, abstracts, grants, book chapters, reports, journal article reviews, slide presentation research manuals and correspondence. Process grant, clinical trial applications and renewals by collecting and compiling necessary information and ensuring completeness and timeliness of entire package. Transcribe administrative memos and correspondence of highly sensitive and confidential matter. Answer phone and distribute calls for physician and nurse
  • Arrange travel accurately completing all appropriate forms. Maintain and coordinate daily calendar, scheduling all appointments, including faculty, visitors, committee meetings, and out of town conferences. Disseminate and collect information
  • Chart preparation for clinics, faxing copying and express mailing clinical, and administrative materials to patients, physicians, etc. Type clinical dictation for transcription and professional correspondence. Complete medical credentialing material for various hospitals
40

Administrative Secretary Resume Examples & Samples

  • Experience speaking, writing and reading in Spanish/English (Bilingual)
  • Experience working within an office setting or with K-12 school systems or higher education systems
  • Evidence of strong verbal and written communication skills
  • Experience managing multiple projects and prioritizing workload
41

Administrative Secretary Resume Examples & Samples

  • Provide administrative secretarial support to the Department Director and Managers including correspondence, reports and memoranda as directed. Maintain an updated and current appointment calendar. Receive and screen telephone calls, mail and visitors. Exercise independent judgment/discretion within scope of responsibility (ability to work with general vs. close supervision)
  • Support the Director and Managers in maintaining organized and timely responses in daily activities throughout the area of responsibility. Track project deadlines. Assist with special projects as they arise. Keep confidentiality of position
  • Record, transcribe and distribute minutes of various team, task force, and committee meetings. Prepare and distribute meeting packets. Maintain minute books, meeting schedules, membership lists, and mail message lists. Provide support to committee chairpersons as needed. Arrange meetings, reserve rooms, audio/visual equipment and refreshments
  • Coordinate travel arrangements, including transportation, accommodations, rental cars, etc., as required. Prepare expense reports
  • Establish and maintain current and archived office files
  • Receive, open and distribute mail; answer routine correspondence without direction
  • Type yearly performance reviews. Maintain other files and handbooks in a timely and efficient manner
  • Maintain the Automated Timekeeping System (Kronos) for assigned units/employees. Update staff schedules, process corrections, and print time cards as necessary
  • Assist with JCAHO/CMA survey preparations
  • Collect, prepare and analyze data for various statistical reports for regularly scheduled monthly reports and for special projects as directed by the Vice President
  • Order and maintain supplies as needed
  • Complete required continuous training and education, including department specific requirements
  • Administratively support other management and staff as necessary
  • Promotes and adheres to all elements of the hospital and corporate ethics and compliance program
  • Promotes and adheres to all elements of the Patient Safety Program
  • Provide assistance to leadership of major departments of the hospital
  • Provide assistance in preparation of major operational and financial studies and reports affecting hospital operations
42

Senior Administrative Secretary Resume Examples & Samples

  • Calendar maintenance, coordinate and prepare Faculty’s participation in meetings, Organize appropriate meeting material
  • Create letters, spreadsheets, report agendas, overheads, etc. when appropriate
  • Provide administrative support to Hem/Onc business office
  • Prepare KFS documents such as requisitions, cash receipt deposits, disbursement vouchers
  • Travel arrangements (determining most effective and cost effective travel plans including hotels, flights, cars, etc. while ensuring plans are feasible for all parties, assists in conference registrations, create detailed itineraries, and processes payments)
  • Order office supplies, reserve conference rooms and projector
  • Front desk management (triaging and redirecting phone calls based on need, availability, and urgency; distributing mail; transcribing and editing correspondence, copying, faxing, printing, etc.)
  • Scheduling specific project/research meetings and coordinate end-to-end planning (packet preparation, figuring out the right space needs, determining amount of food, determining, confirming, and arranging for specific needs of all attendees, presenters, and lecturers for each event)
43

Administrative Secretary Resume Examples & Samples

  • May arrange committee meetings and prepare manuscripts and book chapters for submission
  • Develops and maintains record keeping and filing systems for the organizational unit
  • New employee onboarding experience a plus
  • Must have ability to maintain calendar in Microsoft Outlook
  • Must have experience with Word and Excel
44

Executive Administrative Secretary Resume Examples & Samples

  • Significant experience as an Executive Assistant supporting Executives of reasonably large organizations
  • Ability to work in high pressure situations
  • Demonstrated interpersonal skills
45

Administrative Secretary Liver Transplant Resume Examples & Samples

  • Answers, screens, and directs phone calls for the program. Determines the urgency of the situation, suggests appropriate referrals, assists caller and informs the appropriate supervisor when the situation warrants further action or attention
  • Responsible for scheduling all patient appointments, procedures, and maintaining clinic schedule. Will ensure that appointments are scheduled and completed correctly as follows: notify appropriate referring physician/staff of appointment time; send pre-clinic packets to patients; call all patients reminding them of their appointment; and call and reschedule all patients that missed their appointments
  • Ensures clinic processes flow smoothly and completes clinic charges accurately and data entry daily. Reports any variances to the process / flow to the immediate supervisor
  • Responsible for Kronos payroll and maintains attendance calendars. Prepares reports as assigned / requested. Maintains confidentiality
  • Preparing the Directors Power Point presentation as well as spread sheet, tables and grafts using Access and Excel
  • Performs general office duties such as ordering supplies, duplication, and distribution of documents. Organizes and maintains paper and electronic filing systems for records, correspondence and other materials
46

Administrative Secretary Resume Examples & Samples

  • Two years of administrative clerical duties desired
  • Must be computer literate and be proficient with Word and Excel
  • Must be a highly motivated self-starter, and pay strict attention to detail
  • Must to able to work with minimal supervision
  • Must have the ability to be flexible and work within deadlines
  • AA or AS degree in a related field preferred
47

Administrative Secretary Resume Examples & Samples

  • General office practice and procedures
  • Protocol and conflict resolution
  • Preparing statistical reports
  • Gathering and formulating statistical data
  • Transcribe minutes
  • Administrative experience; supporting a manager
  • Maintaining multiple schedules in Microsoft Outlook
  • Strong customer service
  • Microsoft Excel level, intermediate to advanced
48

Senior Administrative Secretary Resume Examples & Samples

  • Provide administrative support to the Director, including programmatic and research management support, interacting with all levels of staff in CVBM and Cardiology to ensure smooth operation, directing/screening requests, and fulfilling other duties as assigned
  • Organize meetings, conferences, international and national travel arrangements, Outlook calendaring, schedule conference rooms, contact attendees, invite speakers, arrange materials/programs/handouts, send out announcements, arrange for audio visual equipment, etc. Correctly transcribe clinical messages and administrative correspondence of a highly sensitive and confidential nature
  • Manage extensive grant preparation, including processing and coordinating submissions with other institutions, organizing grants, pulling together information such as research information, forms, bio sketches, other support, etc. from grant collaborators, and ensuring the grant is assembled accurately and timely
  • Efficiently prepare, type and assist with manuscripts, abstracts, grants, book chapters, slide presentations, and article review for the director
  • Enter orders into purchasing system. Track/monitor purchases to ensure delivery and accuracy of shipment
  • Send out domestic and foreign application packets in response to inquiries; set up and maintain database about prospective applicants
  • Maintain and update extensive patient as well as student and trainee records, including original tapes, slides, and photographs, via the individual progress report spreadsheets and the class student database. Organize and maintain database for combined degree applicants and students. Maintain grant and administrative files
49

Administrative Secretary Resume Examples & Samples

  • Providing high level of administrative support (sending electronic correspondence, faxing, copying, answering phones, ordering office supplies, maintain office equipment, directing visiting office traffic, reserving rooms and audio equipment for meetings, updating, distributing and posting call and conference schedules
  • Prepare and process monthly payroll
  • Collect procedure logs and enter in MedHub database
  • Assist with orientation of new residences and students
50

Administrative Secretary, Program Assistant Resume Examples & Samples

  • Process all required forms for J-1 Trainee visa applications
  • Ensure compliance with U.S. Department of State compliance as well as adherence to Institute and ASU policies. Advise trainees in the visa process and arrange J-1 Trainee visa orientations
  • Monitor regulatory updates and apply necessary changes to operations, forms, website, and advising practices to ensure ongoing compliance
  • Maintain files and ensure consistency and accuracy with data in PeopleSoft and SEVIS
  • Act as interface with federal agencies (including, but not limited to U.S. Department of Homeland Security, Citizenship and Immigration Services, Immigration and Customs Enforcement, and the Department of State) as well as host organizations to ensure timely response and compliance with all requests, requirements, and regulations
  • Coordinate responses to communications related to visa status transactions among the McCain Institute, ASU, trainees, government agencies, and host organizations to ensure timely availability of information
  • Assist the NGL Program team by keeping track of public and internal postings, responses, and overall content material of the NGL Program Network; creating and maintaining the NGL invoice database in coordination with the finance department; and processing NGL applications and acceptance letters
  • Assist NGL and PDS program team with special projects and other assigned duties
  • Demonstrated knowledge of Institute and ASU policies and programs
  • At least one (1) year of visa advising and regulatory experience, preferably with J-1 Trainee visas
  • Demonstrated knowledge of U.S. visa regulations as they pertain to international trainees and interns, including SEVIS
  • Demonstrated knowledge of electronic visa tracking programs
  • Evidence of effective communication skills, both verbal and written
  • Experience in establishing and maintaining effective working relationships in a diversified population
  • Experience in working with support staff, provide leadership in assigned area, and mentoring young professionals
  • Experience in prioritizing and working independently
  • Experience in using MicroSoft Office with strong knowledge of Excel and Word
51

Administrative Secretary Resume Examples & Samples

  • Two years in a related secretarial position
  • Ability to type (50 to 60 words per minute)
  • Ability to operate a PC
  • Ability to operate basic office machines, and good telephone skills
  • Able to spell both common and medical terms, good grammar
  • Maintain an effective working relationship with physicians, nurses and other technical professional persons
52

Senior Administrative Secretary Resume Examples & Samples

  • Maintain Division Chief’s calendar. Schedule conference calls and luncheons. Help with preparation of speaking engagement materials
  • Assist in managing the official journal of Heart Rhythm Society (HeartRhythm) of which the Division Chief is Editor. Maintain accountability status report. Arrange in-person meeting or teleconferences with associated editors and staff located in Indianapolis, other U.S. sites or in foreign countries. Assist the Division Chief in preparing regular reports and updates
  • Assist in managing the Indiana University Health-Indiana University School of Medicine Cardiovascular Strategic Research Initiative (SRI), of which the Division Chief is the Leader. Schedule meetings and maintain meeting records. Assist in coordinating the Request for Application peer review process; communicating with SRI related faculty and staff; filing progress reports; communicating with potential recruits and arranging interview itineraries. Maintain records of biomaterials related to Biobanks in which the Division Director is the Principal Investigator or a collaborator
  • Provide administrative support for research faculty and research lab personnel. Monitor demands on their time, sort and determine level of priority of mail, answer and screen phone calls and respond to routine questions. Take messages or reroute calls, assist and make referrals as necessary, problem solve, and create and maintain a filing system. Provide assistance to foreign scholars who come to the Division Chief’s laboratory to receive research training: arrange transportation, housing, insurance, health insurance, health examination and other items needed to live and work in Indianapolis. Assist in communicating with collaborators located at other institutions
  • Compose correspondence and type documents for the Division Chief and research faculty. Take minutes at meetings. Communicate with medical assistants in the outpatient clinic and in the Indiana University Health Physicians service line regarding patient related issues or to discharge administrative responsibilities related to patient care and clinical recruitment
  • Maintain a tracking system of projects and assignments that includes due dates for events and projects specifically for Division Chief. Prepare status reports, follow up and provide guidance and coordination as needed for others
  • Maintain up-to-date credentials for Division Chief and research faculty (DEA, licensing, liability insurance), preparation of hospital recertification applications for Indiana University, Eskenazi Hospital and Roudebush VA Hospital. Track CME activities
  • Make travel arrangements and reconciliations for Division Chief and research faculty
  • Coordinate faculty recruit candidates, meetings, workshops, retreats, and other events hosted by Division Chief or research faculty, including travel arrangements and lodging for visiting professionals; composition of itineraries and agendas
53

Project Administrative Secretary Resume Examples & Samples

  • Preparing project and technical slide presentations for DPM and CCM Meetings
  • Participating in various meetings, taking notes on action items (minutes) and following up to ensure appropriate action is taken
  • Inputting data and maintaining various computerized databases i.e. for correspondence, statistics, calendars, mail, etc
  • Processing and reviewing all incoming correspondence addressed to the PM and initiating action to be taken
  • Editing and proof-reading all completed correspondence forwarded to the PM's attention and/or signature for the Section
  • Organizing and maintaining the PM's, files, manuals and reference books using the project's document control system
  • Planning and coordinating the daily activities and schedule of the PM, Infrastructure PSOS' office
  • Handling requests for information in the absence of the PM where appropriate or directing to appropriate areas within the Section
  • Providing guidance and direction to Section staff regarding the client and Department policies, protocol and departmental practices and procedures
  • Maintaining reference binders or digital records of the Section’s reports, correspondence and legal agreements
  • Initiating requests for office equipment and/or supplies to meet Section needs
  • Carrying out and/or coordinating special projects and assignments as directed by the PM
  • Providing guidance, support and orientation to PSOS staff
  • Planning and organizing own workflow to ensure most efficient and productive results
  • Substituting for the Administrative Assistant to Director – Design & Engineering
  • Sound knowledge of business administrative concepts and practices
  • Sound knowledge of modern office methods, procedures, practices and equipment, as well as research methods and techniques
  • Excellent record-keeping and document management skills
  • Proficiency in the use of a personal computer and software applications and computer capacity relevant to the work (i.e. Word, Excel, PowerPoint, SharePoint, etc.)
  • Must be detail oriented and possess sound judgement; well-developed administrative, organizational, interpersonal, oral and written communication skills
  • Ability to handle several responsibilities at once under minimal supervision, take on special projects as assigned, and coordinate the activities of others to accomplish objectives and meet deadlines
  • Experience in a project management environment involving large construction projects
  • Post-secondary education preferred
  • Strengths: Self Motivated, Strong Writing Skills, Team Player, Takes Initiative
54

Administrative Secretary Resume Examples & Samples

  • This position supports our Sr. VP / Chief Nursing Officer (CNO). The ideal candidate will have experience communicating with all levels of the organization with the utmost professionalism and have a track record of success in managing many priorities in a busy environment
  • Composing/typing, editing, and proofreading correspondence, reports, letters, memoranda, and other documents. Takes, transcribe and distribute minutes of meetings including departmental and non-routine meetings
  • Establish and maintain filing systems for departments' records, including departmental correspondence, accreditation agencies, and other files consistent with smooth operating department
  • Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documentation as necessary, and may prepare reports for Supervisor's approval upon request
  • Maintain an adequate supply of all routine office supplies. Organizes and maintains office equipment and supplies in a structured and timely fashion. Orders furniture and equipment as needed. Prepares and submits all accounts payable documents for approval
  • Opens, sorts, reviews and distributes mail for the department and prepares responses to routine inquiries
  • Organize travel arrangements; prepare check requisitions, and all applications for seminars/workshops
  • Prepare meeting arrangements; order food service and schedule room preparation, prepare packets and handouts as needed
  • Responsible for receiving and processing telephone calls and visitor requests. Answers questions regarding Hospital and Departmental operations, policies and procedures, or refers to appropriate person. Follows-up as needed. Take messages, refer calls and schedule appointments
  • Intermediate level proficiency in Excel
  • Intermediate level proficiency in PowerPoint
  • Able to handle multiple assignments, set priorities, and meet deadlines
  • Abilities in prioritizing, successfully handling multiple concurrent tasks, strong problem solving skills, attention to detail, and working in a team environment
  • Ability to represent department/function in a professional, courteous and efficient manner
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook is required
55

Senior Administrative Secretary Resume Examples & Samples

  • Audit and reconcile IU Foundation financial statements and compile new financial data monthly for IU Foundation accounts for integrity and monitoring purposes. Reimburse IU financial accounts from IUF financial accounts when necessary, and make deposits, corrections and transfers from various accounts. Track revenue/expenses and other data related to capital projects in an Excel database according to standard departmental procedures. Ensure all capital project items (furniture, etc.) are received and verified according to packing slips and track the data in an Excel database. Approve payments of invoices in KFS related to capital projects funded by IUF financial gift accounts accordingly
  • Request, prepare, and run Development and Alumni Relations reports, forms, and lists. Prepare paperwork and process gift deposits. Process Giving and Acknowledgement Report by preparing letters and processing in AIS. Enter contact information in AIS, including batch jobs for mass mailings, Board of Advisors, and Alumni Association. Prepare paperwork, process and record gift agreements and account tracking. Run and distribute monthly account summary and transaction reports for Division Heads. Prepare, maintain, and track paperwork for the Employee Gift Campaign. Prepare hospitality forms, purchase orders, travel, and other finance-related activities. Maintain contact lists, IUF reports, birthday list, obituaries, and record in AIS
  • Monitor and follow-up on donor gift funding to IUF financial accounts. Obtain W9’s from new vendors of IUF and send to IUF accordingly for implementation into the IUF system as approved vendors. Gather, maintain, sort, and track scholarship donations, awards, gift agreements, and standard acknowledgement letters
  • Provide clerical and administrative support as needed for alumni relations. Assist with preparing and assembling materials, plan and set-up alumni events, and special projects as needed
  • Reserve rooms, order supplies, copy, file, fax, shred, complete OCM requests, facility and IT work orders, and storeroom organization. Read and sort e-mails and determine action as needed. Pick up and deliver department mail and other items to the CC building each day. Attend meetings and training as appropriate. Other duties as needed
56

Senior Administrative Secretary Resume Examples & Samples

  • Candidate will cross train in the Fellowship Coordinator role to provide essential backup support during peak Fellow recruiting search
  • Solid knowledge of IARBED application
  • Provide special project support to the Hem/Onc Division
  • Assist Office Manager in training and onboarding new admin
  • Assist with training admin on new technologies/technical training
57

Senior Administrative Secretary Resume Examples & Samples

  • Responsible for scheduling all rooms on campus with the ability to prioritize and resolve any conflicts. Schedule and arrange faculty/staff, committee and external meetings. Secure room location and equipment (including video conferencing when necessary) in a timely manner. Organize materials for meetings, make and distribute copies of meeting materials, and record and transcribe meeting minutes. Email meeting reminders when appropriate. Serve as a back-up for the maintenance of the Evansville center master calendar on Canvas
  • Obtain receipts and supporting documentation for purchases, create purchase orders/requisitions and processes payments through both IU and IU Foundation. Maintain general office supply inventory. Follow IU policy and procedures regarding purchasing and Accounts Payable, while maintaining effective communication with vendors and IU
  • Arrange and handle travel administration (authorizations, arrangements and reimbursements) through IU Travel for staff members while following IU Travel policy and procedures. Monitor travel documents for accuracy
  • Serve as the front desk/reception for students and guests of the Evansville center. Greet and assist visitors and students in a friendly and professional manner. Responsible for maintaining the reception area, conference room and employee copy room
  • Organize and prioritize mail and files. Handle incoming and outgoing mail, prioritize mail and discard unnecessary items. Maintain logical filing system so that files are easily accessible. Keep confidential files/documents in a locked filing cabinet and off of desk when not in use
  • Responsible for administrative projects. Edit documents/reports and makes necessary corrections. Prepare correspondence and ensure that all correspondence and emails are grammatically correct, clear and logical. Assist with special projects as requested by the Center Director and/or by the Assistant Director of Operations and Finance
58

Administrative Secretary Resume Examples & Samples

  • Experience in preparing correspondence and reports
  • Experience in scheduling meetings and maintaining calendars
  • Experience in using PeopleSoft
  • Experience in using Blackboard
  • Experience in using Excel, Outlook, Word, and PowerPoint
  • Experience working in a higher education environment while developing and maintaining effective working relationships
  • Demonstrated knowledge of University policies and procedures with particular emphasis on the operations or functions overseen by the executive to whom this position reports
  • Evidence of effective verbal and written communication skills (composition, grammar, spelling and punctuation)
  • Evidence of being bilingual English/Spanish
59

Administrative Secretary Resume Examples & Samples

  • Responsible for all correspondence, reports and manuscripts for the Director. Drafts routine correspondence
  • Maintains knowledge of all Department projects and activities in order to provide accurate information for correspondence and telephone inquiries
  • Apprises the Director of all issues and actions pertinent to her daily agenda, as well as those involving her office
  • Serves as primary liaison to external, University, School of Nursing (SON) and Health System offices
  • Establishes and maintains professional relationships with internal and external contacts
  • Resolves problems related to work assignments, office functions and office management in a timely manner
  • Reviews and disseminates Director’s incoming and outgoing correspondence; prioritizescorrespondence.8.Coordinates collection and compilation of information and data for budgets, manuscripts, meeting reports and organized reports
  • Answers inquiries; refers call to appropriate personnel
  • Maintains schedule and appointments for Director using electronic scheduling. Ensures all parties are informed of the reasons for the meeting and provides a list of all attendees, Confirms meeting schedules via memos.11.Responsible for the organization of meetings that are under the direction of the Director, including airline reservations, hotel accommodations, and preparation of meeting materials. Arranges travel and accommodations for all meetings attended by the Director.12.Prepares meeting minutes accurately and in a timely fashion for the Director's meetings.13.Exercises discretion in handling, storing and discussing confidential information to protect the information from unauthorized and inadvertent disclosure.14.Arranges for special department events
60

Administrative Secretary Resume Examples & Samples

  • Evidence of a Bachelor’s degree completed
  • Evidence of enrollment or acceptance in a Master’s degree program
  • Experience working with students in a higher education environment
  • Experience working with TRIO or other federal grant programs
  • Experience with Microsoft Office applications (e.g. Word, Excel, Access, Outlook)
  • Experience in scheduling meetings and maintaining calendars; maintaining databases and /or spreadsheets
  • Demonstrated knowledge of: standard office policies and procedures and budget practices and principles including budget reconciliation; with automated financial, student and HR systems, Advantage, Blumen, and PeopleSoft preferred
61

Administrative Secretary Resume Examples & Samples

  • Two to three years’ current administrative experience
  • Ability to establish effective relationships with hospital personnel, physicians, as well as with intermediary and monitoring agencies
  • Advance level computer skills (MS, Outlook, Excel, PowerPoint) and excellent communication skills
  • Ability to manage telephones, screen calls, prioritizes and deals with multiple calls simultaneously
  • Solid understanding of English, grammar, punctuation and possesses strong math skills
  • Basic understanding of medical terminology is highly preferred
  • Previous experience supporting an executive
  • Previous experience working in a healthcare setting
62

Administrative Secretary Resume Examples & Samples

  • Answers telephones according to Hospital and Section guidelines - accurately recording names, dates, times, telephone numbers and a clear and concise summary
  • Sorts and distributes department mail
  • Professionally answers the phone, takes messages and coordinates communication(s) within the department
  • Coordinates and follows up with physicians to ensure patient charts are completed in a timely manner
  • Ability to meet deadlines and responds to unpredictable situations excising good judgment
  • Pleasant and professional conduct and appearance in accordance with Hospital and section standards and documented expectations
  • Ability to work without supervision
  • Ability to prioritize tasks on a daily basis
63

Administrative Secretary Resume Examples & Samples

  • Experience with computer software, namely Microsoft Word, Outlook and Excel. Comfortable with
  • Attention to detail and concentration while performing multiple tasks simultaneously
  • Proficient in Medical Terminology
  • Use of standard office equipment such as copier and fax machine
  • Graduate of a business school or two years experience preferred
64

Administrative Secretary Resume Examples & Samples

  • Bachelor’s degree in Counseling, Social Work, Higher Education or Justice Studies
  • Familiarity with the ASU Student Code of Conduct
  • Experience in advising students, staff and faculty
  • Experience in working with a diverse student population
  • Ability to strategically and sensitively ask questions, evaluate responses, weigh information and determine where to route information
  • Comfortability in communicating difficult, confidential and sensitive information, utilizing tact and exercising a high level of discretion and professionalism
  • Evidence of exceptional written and verbal communication skills, including strong attention to detail
  • Familiarity with Peoplesoft
  • Experience working in a fast-paced, higher education setting
65

Administrative Secretary Ii Ophthalmology Days Msh Resume Examples & Samples

  • Answers telephone, screens callers, relay messages and greets visitors
  • Opens, sorts and prioritizes mail. Picks up and delivers materials as required
  • Types correspondence, memos, reports, minutes and other documents from dictation or handwritten copy and may compose routine correspondence and memoranda. Proofreads typed materials and makes corrections, as needed
  • May prepare and distribute minutes of meetings
  • May process check requests and expense reimbursements
  • Performs other related duties as necessary
  • 2 years clerical/secretarial experience required
66

Administrative Secretary Resume Examples & Samples

  • Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy
  • Proofreads typed materials and makes corrections, as needed
  • Makes travel, accommodation and/or transportation arrangements
  • Schedules and maintains calendar for meetings and/or appointments
  • Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures
  • Applies Learning: Assimilates and applies new job-related information in a timely manner
  • Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty
  • Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals
  • Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message
  • Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals
  • Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences
  • Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive
  • Manages Work (includes Time Management: Effectively manages one’s time and resources to ensure that work is completed efficiently
  • Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time
  • Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization
67

Administrative Secretary Ii Days Msh Resume Examples & Samples

  • May screen and schedule patient appointments, schedule referrals of special testing or doctor’s visits, and keep record of patient billing for submission
  • Responds to inquiries for information according to established policies
  • Gathers, assembles and categorizes data for general information purposes and special reports
68

Administrative Secretary Resume Examples & Samples

  • Must have the ability to read, analyze and interpret general business periodicals, journals, policies, procedures and/or regulations
  • Must also have the ability to communicate effectively verbally and in writing
  • Must have well developed practical problem solving skills, including the ability to collect data, deal with a variety of variables in situations where limited standardization may exist
  • Must be able to interpret a variety of instructions provided both orally and in various written forms
  • Must be skilled at prioritizing and completing work in an environment where priorities may change rapidly
  • Must be able to function with limited direct supervision and be consistently productive, including during periods of ambiguity or change
69

Administrative Secretary Resume Examples & Samples

  • Prepare various reports, which may include but are not limited to, monthly reports to Corporate Office, annual employee data sheet, and monthly listing of employees by position
  • Assist Administration personnel with completion of any forms, documents, etc. required for re-credentialing purposes, medical staff re-appointments, physicians’ professional organizations, etc. by obtaining necessary signatures and documentation
  • Greet and direct patients and visitors to the appropriate location
  • Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters
  • Responsible for administrative support tasks up to executive
  • Ability to interact with patients, medical and administrative staff, and the public effectively
70

Administrative Secretary Senior Resume Examples & Samples

  • Provide exceptional customer service and meet the needs of both external and internal audiences, including inquiries, applicants, current students, faculty, program contacts, and other unit employees
  • Serve as initial contact with WVU Office of Graduate Admissions and Recruitment whether in the form of personal interaction, telephone communication, electronic or written communication
  • Assists with the coordination and distribution of all incoming and outgoing mail
  • Determines appropriate action when dealing with customer/students, both in terms of excellent customer service and complexity of issue. Focuses on resolving the issue within that first interaction and limiting the transfer of the person to various units for resolution
  • Responds to inquiries from applicants, sponsors, faculty and other individuals regarding the processing of applications and status of the application
  • Serves as backup and assists office staff with coordination of all aspects of processing graduate applications
  • Provides support to communications unit in undergraduate admissions by answering phones and greeting visitors in reception area. Provides callers and visitors with answers to questions on various aspects of application and enrollment at West Virginia University
  • Research potential and competitive programs, provide analysis of research, and create presentation materials based on research and data
  • Coordinate events, resolve office issues, handling equipment, and managing material
  • Oversee budget and invoice processing, which will include invoices, travel expenses, preparation of cost analysis, budget tracking and projections
  • High school diploma or GED and up to 18 months of education beyond high school in office administration or other business or technical area
  • An equivalent combination of education and experience may also be considered
  • Two (2) years of the following
71

Senior Administrative Secretary Resume Examples & Samples

  • Manage calendar. Schedule meetings, teleconferences, and videoconferences. Arrange meetings for visiting senior faculty, speakers, and recruitment candidates. Resolve scheduling conflicts
  • Arrange domestic and international travel for senior faculty, visiting speakers, and recruitment candidates. Prepare renewal applications for passports
  • Process financial documents to include purchase orders, disbursement vouchers and foundation check requests
  • Process correspondence. Sort mail and prepare letters to referring doctors, patients, and for social security disability
  • Process and maintain confidential documents and letters
72

Administrative Secretary Resume Examples & Samples

  • Knowledge of SIS, CATS, and other related JHU educational support systems, preferred
  • Highly proficient in MS Word, Excel, Access and Powerpoint
  • Ability to work independently and to perform multiple tasks concurrently
  • Ability to set priorities and meet deadlines
  • Strong communication, interpersonal and organizational skills
73

Administrative Secretary Resume Examples & Samples

  • Experience: Minimum of five years secretarial experience in an office environment
  • Licensure: None
  • Skills: Must be able to communicate effectively, verbally and in writing using correct grammar and spelling skills. Accurate typing skills with speed of 70 wpm. Microsoft office knowledge/experience required. Good interpersonal skills; ability to interact appropriately with all levels of hospital personnel, medical staff, and visitors. Able to problem solve and/or channel matters requiring supervisory assistance. Works on own initiative and is a self-motivator
74

Finance Administrative Secretary Resume Examples & Samples

  • Maintain confidential customer and company information
  • Establish and maintain strong relations with our accounting, sales and managers
  • Employee may be required to perform other job duties as assigned
  • Work well in a fast pace environment
  • Demonstrates behaviors consistent with the Company’s Values in all interactions coworkers, vendors
  • Ability to work independently and be self-motivated
75

Administrative Secretary Resume Examples & Samples

  • Minimum of 3 years office management (filing, appointment management, mail sorting and maintaining records) and secretarial experience
  • Proficient computer and word processing skills utilizing Microsoft Word, PowerPoint, Excel, and other data base applications
  • Experience in basic math and bookkeeping principles as well as the ability to compile budgets
  • Demonstrated project management skills
  • Outstanding customer service and public relations skills
  • Excellent written (spelling and grammar) and oral communication skills
  • Ability to organize, prioritize and multi-task while maintaining a strong positive attitude
  • Associate’s degree or above
  • Minimum of 1 year supervisory experience of students or professional staff
  • Minimum of 1 year financial accounting experience
  • Experience using software programs such as PeopleSoft, PeopleSoft’s Campus Connection module, and OrgSync
  • Experience processing professional vendor contracts and payment processing
76

Administrative Secretary Resume Examples & Samples

  • Oversee office operations and provide general office support (i.e., maintain director’s calendar; supervise graduate assistants; schedule, supervise and assign research tasks to graduate assistants; maintain confidential student files; assist faculty with their requests; etc.)
  • Compose and generate correspondence (i.e., letters, memos, requisitions, etc.); enter and retrieve date from computer and manual files; respond to e-mail; copy/scan reading materials and distribute as needed
  • Catalogue inventory when art supplies arrive
  • Use the CollegeNet system to monitor the status of prospective, new and continuing students; process re-admits when necessary; assist with processing of graduate applications; organize and maintain updated student enrollment statistics, applicant portfolios, and interviews with chairperson; and disseminate information on the department’s programs to students, prospective students, parents and other interested parties
  • Periodically meet with applicants one on one to discuss information about the program. Counsel applicants regarding proper submission of work. Provide support and assistance with graduate students (i.e., referrals, letters of recommendations, etc.)
  • Serve as liaison between the department and students, faculty, staff, and outside constituencies; disseminate information as needed
  • Assist with department events
  • Request rooms for faculty, conference meetings, supervisory meetings and follow up to make sure these requests are met
  • Ensure that student theses are signed and submitted to the Library
  • Proctor student exams (distance learning exams)
  • Serve as liaison between the department and other Institute departments (i.e., Provost’s office, human resources, budget, registrar, admissions, purchasing, etc.)
  • Prepare purchase order requests for all administrators
  • Process payment vouchers
  • Assist directors with processing resumes for the peer review committee
  • Perform bookkeeping and work with the Bursar’s Office regarding finances related to the department’s Spring Institute and annual conference
  • Attend department administrative meetings and give reports on dept. operations
  • Distribute faculty payroll
  • Maintain an updated contact list of all on-site supervisors and Pratt supervisors
  • Prepare for graduate open house and graduation events
  • Oversee office equipment
77

Administrative Secretary Resume Examples & Samples

  • Online applications are only accepted through http://oshr.nc.gov/work-for-nc
  • To receive credit for all of your work history and credentials, you must list the information on the State of North Carolina application. Any information omitted cannot be considered for qualifying credit
  • Resumes will not be accepted in lieu of the state application
  • Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with your application
  • During the online application process if additional documentation is required, attach the documentation at the bottom of Step 4 in the application process
  • Degrees must be received from appropriately accredited institutions
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Administrative Secretary Resume Examples & Samples

  • Considerable knowledge of office practices, techniques and technology
  • Ability to practice effect communication skills, both verbally and in writing
  • Ability to interpret program policies, rules, regulations, and procedures for organizational personnel, other agency personnel, and the general public
  • Ability to establish and maintain effective working relationships with members of the organization
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Dcf Administrative Secretary Resume Examples & Samples

  • Knowledge of the methods of data collection
  • Ability to take and transcribe dictation using notes or a dictating machine
  • Ability to organize and maintain records management systems
  • Ability to use correct spelling, punctuation and grammar
  • Ability to handle telephone calls in a courteous and effective manner
  • Ability to plan, organize and coordinate work assignments
  • Possession of a Certified Professional Secretary Certificate
  • College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience
  • Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience
  • A high school diploma or its equivalent can substitute for one year of the required work experience
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Rev Administrative Secretary Resume Examples & Samples

  • The Department’s General Tax Administration program plays a key role in collecting and distributing revenue to state agencies, cities, counties and school districts
  • Experience working with Microsoft Word or equivalent word-processing application
  • Experience working with Microsoft Excel or equivalent spreadsheet application
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Administrative Secretary Resume Examples & Samples

  • Supporting the Senior Director by scheduling meetings, taking calls, reaching out to outside contacts, maintaining the calendar, managing special projects, leading coordinator of large meetings with insights and planning, getting materials gathered for large meetings, scheduling travel, and filing expense reports
  • Working closely with the insights and planning team and finance business partners to maintain, monitor, coordinate and balance the insights and planning budget
  • Managing the budget/PO process for a team's projects, including invoicing, balancing POs and reconciling budgets, accruals and problem solving
  • Keeping internal finance systems up to date for I & P budget i.e. Anaplan, Kbuy
  • Supporting the broader team by scheduling large meetings, scheduling travel, managing catering requests, and ordering office supplies
  • Identifying and implementing opportunities for streamlining processes
  • General office management experience
  • Must be able to work in high paced environment, many times with conflicting priorities. Multi-tasking is a must
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, SAP and Outlook
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Administrative Secretary / Coordinator Resume Examples & Samples

  • Administrative oversight of continuing education courses. These duties include completing and filing applications to CME office, drafting and posting marketing materials, managing registration and enrollment, filing payments, organizing course, and managing the course operations
  • Organizes office operations and systems, including payment of invoices and filing expenses
  • Evaluation of and ordering of supplies using eBuy system
  • Assisting program director and consultants in developing course material, academic presentation slide shows, and manuscripts
  • Preparation of statistical, operating and administrative reports as required by hospital or external sources
  • Maintains department fiscal reporting systems and records
  • Monitors budget performance, analyzes variances, verify accuracy or otherwise respond to management requests relative to budgetary issues. May have responsibility for development, preparation and on-going management of grants specific to the department
  • May have PeopleSoft Manager Self Service responsibilities, including entering of performance appraisals, employee data changes, terminations, etc
  • May have Kronos timekeeper responsibility, ensuring that information is entered correctly and in a timely fashion
  • Assist senior consultant with travel arrangements, drafting and editing of correspondences, speaking engagement logistics and preparation, and basic office tasks (supplies, expense reports, scheduling)
  • Assist BPDTI business manager with: managing BPDTI website/marketing, arranging travel for Program Directors and Senior Consultant, managing finances (purchasing, reimbursements, expenses, credit card activity, e-check activity), brokering and managing contracts with venue sites for conferences and training, continuing medical education application and advertisements drafting, preparing materials for and running courses
  • Takes initiative, multi-task, and follow through to completion with attention to detail
  • Must be self-directed and committed to excellence and continuous improvement of processes
  • Ability to prioritize multiple requests and deadlines while maintaining flexibility and dedication to task
  • Experience with powerpoint/keynote, iMovie, and Adobe is preferred
  • Experience with social media
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Administrative Secretary Resume Examples & Samples

  • Performs administrative support such as scheduling/coordinating meetings, activities, events and/or travel
  • Performs secretarial duties to facilitate daily operations such as phone triage, filing, typing, faxing, and mail
  • Serves as liaison with others, within and outside the company, regarding administrative and secretarial issues
  • Associate's Degree preferred
  • Demonstrated competency in word processing, spreadsheets, databases, e-mail, and Microsoft Windows/Office applications required
  • Experience in a healthcare/practice setting preferred
  • Works with minimal supervision on routine tasks. Some tasks are independently initiated in response to identified needs. Non-routine or special tasks require supervisory review
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Administrative Secretary Resume Examples & Samples

  • · Properly directs mail and phone messages and performs general clerical functions
  • · Interacts with all employees, residents, family members and the public in a professional and caring manner
  • · Schedules meetings and other events
  • · Tracks and orders needed supplies
  • · Records and maintains records of meetings/ transactions
  • · Completes special projects as assigned
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Administrative Secretary Resume Examples & Samples

  • Listening to what other people are saying and asking questions as appropriate
  • Adjusting actions in relation to others' actions
  • Communicating effectively with others in writing as indicated by the needs of the audience
  • Understanding written sentences and paragraphs in work related documents
  • Finding ways to structure or classify multiple pieces of information
  • Actively looking for ways to help people
  • Talking to others to effectively convey information
  • Managing one's own time and the time of others
  • Knowledge of administrative and clerical procedures and systems
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
  • Knowledge of computer software including applications such as Microsoft Office, Excel, PowerPoint and similar
  • Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems
  • Knowledge of principles and processes for providing customer and personal services including needs assessment techniques, quality service standards, alternative delivery systems, and customer satisfaction evaluation techniques
  • Maintain confidentiality and HIPPA requirements
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Administrative Secretary Resume Examples & Samples

  • Excellent communication, organizational, and interpersonal skills
  • Ability to handle confidential or sensitive information
  • Advanced knowledge in Microsoft Office
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Administrative Secretary Resume Examples & Samples

  • Skill in operating a personal computer, including Microsoft Office applications (Word and Excel)
  • Skill in providing customer service to diverse cliental in a tactful, courteous and non-judgmental manner
  • Skill communicating effectively verbally and in writing
  • Skill in typing and performing data entry
  • Skill in scheduling and maintaining office calendar and appointments
  • Problem-solving and decision-making skills
  • Skill in operating a multi-line telephone
  • Ability to organize and maintain filing systems
  • Ability to understand and apply applicable rules, regulations, policies and procedures
  • Ability to effectively handle multiple priorities and assignments
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Administrative Secretary Resume Examples & Samples

  • Establishes and maintains filing systems. Orders and stocks supplies
  • Assists one or more System or Operating Unit Vice Presidents
  • Previous administrative secretary experience preferred
  • Microsoft office including Outlook skills required
  • Transcription capability; shorthand useful
  • Microsoft Office including Powerpoint
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Administrative Secretary Resume Examples & Samples

  • Provide administrative secretarial support to the Department Director including correspondence, reports and memoranda as directed. Maintain an updated and current appointment calendar. Receive and screen telephone calls, mail and visitors. Exercise independent judgment/discretion within scope of responsibility (ability to work with general vs. close supervision)
  • Support the Director in maintaining organized and timely responses in daily activities throughout the area of responsibility. Track project deadlines. Assist with special projects as they arise. Keep confidentiality of position
  • Perform duties and responsibilities of all lesser included jobs
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Senior Administrative Secretary Resume Examples & Samples

  • Makes arrangements for travel, conferences, University programs and meetings, and maintains a calendar of such events
  • Organizes, designs, and maintains a filing system
  • Performs complex secretarial duties such as transcribing dictation, typing, compiling information, maintaining records, and placing, answering, and referring telephone calls
  • Prepares University forms, monitors budgets, and schedules appointments
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Administrative Secretary Resume Examples & Samples

  • Makes arrangements for travel, conferences, University programs and meetings and maintains a calendar of such events
  • Coordinates the flow of clerical processes within the department
  • Performs complex secretarial duties such as transcribing dictation; typing; compiling information; maintaining records; and placing, answering and referring telephone calls
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Administrative Secretary Resume Examples & Samples

  • Considerable knowledge of office practices, techniques, and technology
  • Ability to practice effective communication techniques, both orally and in writing
  • Ability to interpret program policies, rules, regulations, and procedures for organizational personnel, other agency's personnel, and the general public
  • Ability to analyze problem areas of work and recommend solutions to supervisor
  • Ability to establish and maintain effective working relationships with staff and other members of the organization
  • Ability to maintain an organized work flow system and prioritize workload to meet deadlines
  • Ability to maintain a highly confidential environment
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Administrative Secretary Resume Examples & Samples

  • Knowledge of office practices and procedures
  • Ability to communicate effectively in person and by telephone
  • Ability to learn, interpret, and explain policies, regulations, and programs
  • Ability to answer inquiries independently and coordinate a variety of resources in acquiring information
  • Ability to exercise good judgment and discretion in problem situations independently
  • Ability to use correct grammar, vocabulary, and spelling
  • Ability to gather and compose materials from a variety of sources
  • Ability to plan and coordinate a volume and variety of appointments, meetings, conferences, and workshops
  • Ability to summarize, compile, and tabulate narrative and numerical material
  • Ability to compose a variety of materials independently
  • Online applications are only accepted through http://www.oshr.nc.gov/jobs/
  • To receive credit for all of your work history and credentials, you must list the information on the State of North Carolina application. Any information omitted cannot be considered for qualifying credit. Resumes will not be accepted in lieu of the state application
  • The Knowledge, Skills and Abilities AND the Minimum Education and Experience are REQUIRED in order to be considered qualified for the position. Therefore, you MUST provide supporting information within the body of the application that clearly demonstrates your possession of the KSA's and the Education/Experience requirements. SBI will NOT accept "see attached resume" in lieu of education and work experience completed on the application
  • Applicants seeking Veteran's Preference must attach a DD form 214, Certificate of Release or Discharge from Active Duty, along with your application
  • During the online application process, if additional documentation is required, attach the documentation at the bottom of Step 4 in the application process. If applying for a position certified through the North Carolina Department of Justice-Criminal Justice Standards Division, refer to http://www.ncdoj.gov/getdoc/831a884b-7b81-42bf-aa64-6d725bbbd49e/Criminal-Justice-Education-and-Training-Standards.aspx for specific certification requirements
  • The State Bureau of Investigation must adhere to the United States Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape" under the Prison Rape Elimination Act (PREA) Standards at 28 C.F.R. Part 115 Docket No. OAG-131 RIN 1105-AB34. Refer to http://www.ncdps.gov/document/prea-hiring-and-promotion-prohibitions for hiring and promotion prohibition requirements for all positions in the SBI
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Project Administrative Secretary Resume Examples & Samples

  • Planning and coordinating the daily activities and schedule of the project team
  • Coordinating and arranging external and internal meetings, and ensuring all relevant background material is provided
  • Processing and reviewing all incoming correspondence and initiating action to be taken
  • Answering and/or screening telephone inquiries and/or concerns/issues received from various internal/external sources
  • Composing replies to routine, confidential and sensitive correspondence, and investigating/composing replies to correspondence pertaining to various aspects
  • Preparing and/or reviewing for accuracy and completeness, various agreements, reports, and recommendations
  • Handling requests for information and directing to appropriate areas within the Department
  • Maintaining and updating a master list of legal agreements and ensuring that notifications are provided for agreements requiring action
  • Coordinating arrangements for meetings and ensuring all relevant background material, technical equipment, etc. is available
  • Editing and proof-reading all completed correspondence forwarded to the Manager‘s attention and/or signature for the Department, external agencies, customers, etc., for content, style, grammar, punctuation, etc
  • Participating in various meetings as required, taking notes on action-items, and following up to ensure appropriate action is taken
  • Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees
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Administrative Secretary Resume Examples & Samples

  • Bachelor’s degree in business-related field, or
  • Associate’s degree in business-related field plus 2 years administrative experience, or
  • High School or equivalent education plus 4 years administrative experience
  • Working knowledge of Microsoft Office applications
  • Refinery or chemical facility experience preferred
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Administrative Secretary Resume Examples & Samples

  • Prepares a variety of correspondence
  • Makes travel arrangements for assigned personnel
  • Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel
  • Maintains office supply inventory; reorders as needed
  • Makes appointments and manages calendars
  • Processes purchase orders; processes purchase card statements
  • Maintains a variety of documents and forms
  • Directs the work of student employees as assigned
  • Enters information to computerized databases
  • Prepares a variety of schedules and calendars
  • Performs related duties
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Senior Administrative Secretary Resume Examples & Samples

  • Purchasing – Purchases all Departmental items by using the KFS system in order to supply faculty and staff with the necessary goods required for everyday activities
  • Travel – Serves as travel arranger for faculty members, staff, and grad students. Processes vendor information and disbursement vouchers for all non-employee travelers to the department (seminar guests, interview candidates, etc.), serve as contact for all incoming travelers before and during visit, coordinates and reserves airline flights and hotel stays
  • Reimbursement – Processes all reimbursements for the Department by filing and submitting appropriate paper and electronic forms in order to help faculty, staff, and students receive the necessary compensations
  • Department Office Equipment – Maintains all Departmental printers, copiers, fax, and scantron machine by supplying paper, ink, toner, and ordering maintenance when necessary in order to keep machines running for faculty, students, and staff. Assists faculty, students, and staff in use of Departmental office equipment as needed
  • Front Office Assistant – Assists student workers as needed to help answer questions from students, faculty, and visitors by verbal and/or written communication in order to provide general Department information. Additionally, assists with department communications via phone, mail, email, website, and other means. Responsible for office upkeep and mail distribution when student workers are not available
  • Other Related Duties – Performs other duties as assigned including but not limited to acting as the opener for the office, room reservations and functions related to the Student Information System (SIS) and Financial Information System (KFS)
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Ahca Administrative Secretary Ses Tallahassee Open Competitive Resume Examples & Samples

  • Knowledge of human resource and personnel policies
  • Knowledge of and ability to operate within various software programs such as Microsoft Office, Versa, CorrFlow and Laserfiche
  • Knowledge of and ability to use a multi-line phone system
  • Ability to establish and maintain effective working relationships with both internal and external customers
  • Skill in managing a challenging workload in an efficient manner
  • Knowledge of purchasing standards
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Administrative Secretary Resume Examples & Samples

  • Provides secretarial support to one or multiple administrators and programs; performs skilled word processing, data entry and desktop publishing; maintains calendars; schedules meetings
  • Answers telephones and assists visitors; serves as liaison and provides a variety of customer service, public relations and collaboration with the public, district staff and other agencies; answers inquiries, and provides a variety of specialized program information
  • Maintains a variety of records, files, operational manuals, catalogs and other materials; develops and maintains a variety of publications, forms and processes; maintains and monitors financial and program records, including budgets, purchase orders and compliance reports
  • Coordinates a variety of meetings, arrangements, activities and services; responds appropriately to urgent situations and notifies administrator of emergencies
  • Composes and creates correspondence and reports; compiles and formats information; creates and maintains spreadsheets and databases; prepares, processes and distributes a variety of materials
  • Performs special projects, such as designing reports, spreadsheets and databases or gathering materials for researching issues; analyzes data and develops project summaries
  • Provides back-up and peak-load assistance to office staff
  • Answers telephones and assists visitors; serves as liaison and provides a variety of customer service, public relations and collaboration with the public, district staff and other agencies; answers inquiries, provides a variety of specialized program information; resolves problems
  • Develops or assists in developing publications, including promotional material
  • Coordinates with district copy center, outside graphic designers and publishers on printed materials
  • Maintains records and generates reports and publications on a variety of specialized software, including databases, spreadsheets and desktop publishing
  • Coordinates, schedules and provides secretarial support to committees; prepares agendas and minutes
  • Initiates and completes program processes for compliance and reporting
  • Resolves questions from staff, parents or the public, using specialized program knowledge, files, software and other reference materials; interprets policies and procedures
  • Word processes a wide variety of materials; composes, formats and distributes correspondence, memoranda, reports, forms, bulletins, handbooks, articles, publications, evaluations and other materials; proofreads and edits materials
  • Verifies and oversees information for compliance with regulations; verifies documents to assure accuracy and completeness; resolves discrepancies
  • Maintains, monitors, codes and reconciles a variety of financial records such as budgets, grants, billings, payroll, extended contract time, special project agreements, interdistrict agreements, mileage reimbursement, travel, consultant contracts, stipends, released time requests, temporary assignments, time cards, purchase orders; prepares requisitions and orders supplies
  • Designs and maintains databases for program; prepares spreadsheets; creates files; performs data entry
  • Sorts, distributes and prioritizes mail
  • Maintains files, records and logs, including department personnel files and program records
  • Gathers and compiles information, such as Board information and a variety of other materials
  • Maintains equipment and materials inventory
  • Organizes and coordinates with others to meet deadlines; schedules a variety of district services
  • Maintains calendar(s) for administrator(s); makes travel and conference arrangements
  • Maintains master mailing lists and labels; maintains historical records
  • Maintains office machines in good working order; stores supplies
  • Provides back-up and peak-load assistance to work group staff; may provide lead direction to temporary, substitute or seasonal office support staff or student workers
  • High school graduation or equivalent with training in secretarial skills, and three years of increasingly-responsible secretarial experience
  • Policies, procedures and regulations related to assigned program
  • Vocabulary and terms employed in area of assignment
  • General office machines
  • Word processing and database software
  • Correct grammar, spelling and English usage
  • Customer service and interaction with key internal and external customers
  • Tact and diplomacy
  • Effective oral and written communication
  • Scheduling and coordinating meetings and activities
  • Exercising independent judgment
  • Composing correspondence and reports
  • Accurate word processing and data input
  • Telephone etiquette
  • Ability to Perform all duties in accordance with applicable Board policies and district and legal requirements
  • Ability to meet and maintain punctuality and attendance expectations
  • Ability to design, create, and analyze reports, spreadsheets and databases
  • Ability to diffuse irate and hostile individuals
  • Ability to organize work to meet deadlines
  • Ability to research files and records
  • Ability to interpret program guidelines
  • Ability to perform multiple tasks and projects concurrently
  • Ability to operate a multi-line phone system
  • Ability to maintain accurate files and records
  • Ability to handle urgent or emergency situations appropriately
  • Ability to maintain calendars and schedule meetings
  • Ability to track budgets and prepare fiscal-related documents
  • Ability to work effectively with individuals having diverse needs
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Administrative Secretary Resume Examples & Samples

  • Demonstrated knowledge of
  • Database software
  • Financial management
  • State information systems
  • Data entry skills
  • Report creation within Excel spreadsheets
  • Data entry and report creation within Access
  • * DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS ***
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Administrative Secretary Resume Examples & Samples

  • Skill in typing (i.e., 45 words per minute)
  • Skill in written communication (e.g., to compose reports, nonroutine correspondence, and memos)
  • Skill in interpersonal communication to effectively interact with University personnel and the public in person and over the telephone (e.g., transmit directives and decisions, interpret and explain policies and procedures)
  • Knowledge of basic bookkeeping/accounting procedures and terminology
  • Ability to maintain accurate records
  • Ability to establish and implement office procedures
  • Ability to train and provide effective work direction to other employees
  • Ability to operate various office equipment (e.g., typewriter, dictaphone, calculator, copier machine, facsimile machine, etc.)
  • Ability to operate a computer for word processing, data entry/retrieval, and data management; knowledge of specific software may be preferred
  • Ability to read and comprehend a variety of written material
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Ops Administrative Secretary Resume Examples & Samples

  • Knowledge of general office equipment (copiers, scanners, faxes, printers, etc.)
  • Ability to use Microsoft Office software; ability to deal with the public in a professional manner
  • Ability to work independently and with others; ability to multi-task
  • Ability to plan, organize, and complete work assignments in a timely manner
  • Two years of secretarial or clerical work experience supporting a staff of six to eight people is preferred
  • One year of professional use of computer software programs Outlook, Word, Excel, and PowerPoint is preferred
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Senior Administrative Secretary Resume Examples & Samples

  • Manage calendar. Schedule meetings, teleconferences, and videoconferences. Arrange meetings for visiting senior faculty, speakers, and recruitment candidates. Resolve scheduling conflicts. Arrange domestic and international travel for senior faculty and visiting speakers. Plan itineraries and make travel arrangements for incoming faculty recruitment candidates
  • Process and maintain confidential documents and letters pertaining to annual faculty reviews, personnel letters, promotion and tenure reviews; renewal of hospital appointments, medical licenses, PPD tests; and professional references. Creating and editing PowerPoint presentations/data management to be used at the department level and at national meetings
  • Coordination of promotion and tenure dossiers including working with the individual faculty members, primary committees, and section directors within the department. Knowledge of IUSM promotion and tenure process and guidelines
  • Assist with internal projects designated by the Chair’s office. This could include but not limited to scheduling section meetings, managing internal RFA’s, presentations for faculty meetings, taking meeting minutes etc. Create and manage academic projects with outside organizations that would include contact with high level directors, faculty, and administrators
  • Aid with the maintenance and the development of the Department of Pediatrics website including communicating with section directors to add or update website content
  • Sharing general office duties – answering phones, taking messages, greeting guests, assisting in in the reconciliation of