Company Secretary Resume Samples

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AB
A Bergstrom
Arnold
Bergstrom
1178 Jaskolski Wells
Houston
TX
+1 (555) 193 7031
1178 Jaskolski Wells
Houston
TX
Phone
p +1 (555) 193 7031
Experience Experience
San Francisco, CA
Assistant Company Secretary
San Francisco, CA
Steuber-Hintz
San Francisco, CA
Assistant Company Secretary
  • Line management responsibility for the Company Secretarial Administrator, providing supervision, guidance, training and development
  • The resilience and flexibility to maintain consistency of work performance under pressure to make sure all deadlines are met
  • Blueprint – management, standard setting and relationship with service provider
  • Provide training to attorneys and legal operations staff on company secretarial data management systems
  • Assist in providing support to the Tax, Finance, Treasury and Legal functions
  • Providing company secretarial and management support, advice and guidance to the board of directors of key EMEA entities
  • Consistently striving for improvements in process and working practices
Phoenix, AZ
Company Secretary
Phoenix, AZ
Ritchie-Brekke
Phoenix, AZ
Company Secretary
  • Define business strategies, perform business analysis and assist Senior Management on decision making
  • Manage wide portfolio of multi-jurisdictional EMEA companies, assisting with the simplification of complex group structure
  • Actively engage with senior management internally in terms of providing cross solutions to issues in corporate compliance
  • Work with the Company Secretariat team to complete the daily workflow
  • Providing input and advice to the business and directors with regard to Board governance matters
  • Assisting on ad-hoc governance queries
  • Assist with the implementation of the new Companies Act
present
Houston, TX
Company Secretary Associate
Houston, TX
D'Amore Inc
present
Houston, TX
Company Secretary Associate
present
  • Developing and maintaining positive professional working relationships with Directors, NEDs and senior managers within the business
  • Assistance with board and shareholder meeting management
  • Highly organized and with excellent personal time management
  • Ensure company secretarial matters are properly managed
  • Working as part of a team, to ensure the highest level of corporate governance within all BlackRock companies
  • Support the strong governance and control framework in place across BlackRock Europe by adherence to the processes and procedures in place to meet all regulatory and statutory obligations
  • Proactively work to develop and enhance Board and Committee processes and controls in response to regulatory and industry changes, and as directed by the Boards and the business
Education Education
Bachelor’s Degree in Emotional Intelligence With
Bachelor’s Degree in Emotional Intelligence With
Georgia Southern University
Bachelor’s Degree in Emotional Intelligence With
Skills Skills
  • A working knowledge of the Listing Rules applicable to investment trusts
  • Highly organised and with excellent personal time management
  • Ability to work under pressure whilst maintaining quality of service
  • Excellent verbal and written communication skills and attention to detail is imperative
  • Highly organised, able to prioritise and to deliver within strict deadlines
  • Ability to work with all levels of the organisation in a professional manner
  • Competent computer skills, with a strong knowledge of MS Word, MS Excel, MS Powerpoint, MS Outlook
  • Strong organisational and time management skills are essential
  • Keen eye for detail
  • Ability to multi task in a fast paced environment, prioritizes tasks, and consistently meets deadlines
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15 Company Secretary resume templates

1

Company Secretary Associate Resume Examples & Samples

  • Building and maintaining excellent relationships with the Chairpersons and Directors of each entity for which you are responsible
  • Updating company records (both internal and Blueprint) and preparing templates
  • Team player, with a willingness and ability to help others
  • Highly organized and with excellent personal time management
  • Attention to detail essential and proofing skills
  • Ability to make presentations to the boards either in person or by conference phone – speaks clearly and with confidence
  • Familiarity and experience with Blueprint Software an advantage
  • Product experience on offshore collective investment schemes and alternative investments is preferred. Good understanding and interest in investment instruments and markets would be preferred
  • Knowledge of the regulatory and corporate environment for UCITS funds would be preferred
2

Company Secretary Resume Examples & Samples

  • Attend board and committee meetings, draft minutes, prepare and update matters arising, and coordinate agenda items
  • Manage, maintain and report on legal entity systems
  • Central point of contact for legal entities re administration of company secretarial role
  • Ensure compliance with certain legal policies as they apply to the Citi Ireland entities
  • Ability to review and negotiate non-product related service contracts from an Irish law perspective
  • Draft and prepare powers of attorney and certificates of incumbency
  • Maintain and update authorised signatory list
  • Central point of contact for UK Trading in relation to shares traded in the Citi group by the directors and secretary of Citi Ireland
  • Assist with the implementation of the new Companies Act
  • A key aspect of this job will be to attend board and committee meetings on a regular basis. Following meetings, minutes are required to be drafted and circulated to the presenters and members of the board and committees. Action points arising from meetings are also required to be circulated to the presenters and members
  • As a point of contact on the legal team you will be contacted by lawyers and Product from Citi offices in other jurisdictions. It is important to be able to assess whether the query is something that can be responded to directly or whether it is something that needs to be escalated to Head of Legal to ensure correct action is taken at all times
  • The Legal Department have the overarching responsibility for many of the Citi legal entities. This role will assume daily responsibility for the ongoing management of this process and become the central point of contact for all company secretarial queries
  • Previous company secretarial/legal experience required
  • Experience in a regulated entity/banking sector preferable (although not a prerequisite)
  • Communication and relationship management skills
  • Highly organised
3

Company Secretary, VP Resume Examples & Samples

  • Corporate secretary management of companies in Asia Pacific throughout their life-cycle; including active management of a portfolio of companies in Hong Kong and in other jurisdictions in Asia Pacific, including in preparing and organizing logistics for board meetings of a selected entity population, participating at shareholders meetings, Directors and other governance/committee meetings and preparing meeting minutes (including in Chinese if required)
  • Ensuring external filings with government authorities are completed within statutory time limits with regard to changes of corporate information
  • Managing updates of authorized signatories for the regional companies, organizing powers of attorney from time to time
  • Timely data capture of all relevant data in an online database, and online data repositories
  • Assisting in projects (as maybe required) related to ongoing legal entity framework/oversight and related work-streams; and
  • Other company management functions as may be required.*LI-JG1
  • Qualified Company Secretary and/or Lawyer with ICSA qualification at least 8 years of post-qualification experience in professional firms, banking or financial institutions or listed companies
  • Proficient in both written English and Chinese, fluency in Putonghua preferred
  • Attention to detail and a well-organized approach to work
  • Ability to work with numerical information, plus analytical and problem-solving skills
  • Confidence to liaise with high-profile company staff and board members
  • Integrity and discretion when handling confidential information; and
  • An interest in, and understanding of, business practices and corporate governance
4

Company Secretary plc Resume Examples & Samples

  • Drafting incorporation documents and filing in Companies Registration Office
  • Liaising with Companies Registration Office in relation to incorporations
  • Dealing with queries and requests on a day to day basis from advisors and Group team members
  • Advising contacts in relation to board composition and all related appointments, resignations and removals
  • Drafting annual Board minutes, resolutions, AGM and EGM documents relating to approval of annual financial statements
  • Advising contacts in relation to annual return compliance. Preparation and filing of said annual returns
  • Preparation of resolutions and transaction documents for Group re-organisations
  • Advising on public limited company annual compliance
  • Ideally part-qualified or qualified ICSA, but this is not a compulsory
  • Excellent MS Office skills (particularly Excel)
  • Excellent organisational skills and time management skills
  • Proven ability to prioritise and track record of strong multi-tasking capability
  • Very strong interpersonal and communication skills; must be a 'team player'
5

Company Secretary Resume Examples & Samples

  • Maintaining statutory registers (Company Registration and Company Formation)
  • Drafting and organising agendas as well as taking minutes for board meetings and AGMs/EGMs
  • Preparing annual returns and other statutory forms
6

Company Secretary Resume Examples & Samples

  • Managing the corporate legal obligations of the Irish Group companies, including, submission of Annual Returns and other document to the Companies Office
  • Providing support to directors of the Irish group companies to ensure compliance with directors statutory duties
  • Coordination of statutory Board Meetings of the Irish group companies
  • General Company Secretarial advice and support including drafting of resolutions and EGM's as required
  • Establishment of Companies, Liquidations / Strike Off of Companies
  • Management of the Irish groups insurance requirements
  • Update of Signatory Lists and Sealing Committees
  • Sealing of legal agreements
  • Processing of legal agreements regarding sales of properties
  • Maintaining Groupwide mandate database
  • 5 years experience with Accountancy / Legal Practice or inhouse Company Secretarial department
  • ICSA Qualified Company Secretary or similar qualification
  • Ability to work with all levels of the organisation in a professional manner
  • Highly organised / efficient
  • Good interpersonal / communication skills
7

Company Secretary Manager Resume Examples & Samples

  • Perform statutory and non-statutory duties
  • Manage and oversee that the company compliance complies with corporate governance requirements
  • Draft and review legal contracts for clients
  • Handle some administrative duties
  • Have a relevant company secretary qualification and a degree holder
  • Have prior experience in a lawfirm is a must
  • Have at least 10 years of working experience
  • Be proficient in Mandarin and English is a must
8

Company Secretary Senior Manager Role Resume Examples & Samples

  • Organising meetings, developing and issuing agendas/supporting papers
  • Minuting board and steering committee meetings
  • Working with senior partners to produce and track progress against action points
  • Acting as a central point of contact on matters relating to the organisation of the boards and steering committee
  • An experienced company secretary with multiple year experience of its application in a sophisticated business environment
  • Either an ICSA qualification or a lawyer
  • An understanding of corporate governance
  • Strong personal communication skills, capable of dealing with wide range of senior people
  • Effective planning and organising skills to prioritise key areas of responsibility, tasks and projects
  • Ability to work autonomously as the sole Company Secretary
  • Strong team player who is both committed and flexible
  • Proven ability to establish and maintain a high degree of confidentiality, respect, trust and credibility at all levels
9

Company Secretary Resume Examples & Samples

  • Supervise a more junior team member providing support as appropriate
  • Filings/publications and other dealings with the R.C.S. Luxembourg
  • Inaugural minutes preparation
  • Shareholder register creation / maintenance
  • Director / manager register creation / maintenance
  • Director / manager Letter of appointment / resignation preparation
  • Share certificate preparation where applicable
  • Organise board and shareholder meetings in Luxembourg with associated logistical requirements in liaison with matter manager (e.g. meeting notice preparation, meeting agenda preparation)
  • Proxy preparation / collation / tabling of Board pack preparation
  • Meeting attendance - as appropriate
  • Minute taking/ drafting/ circulation / filing
  • Written resolution drafting / circulation / filing
  • Deal with changes of board members; company name changes; capital increases, decreases etc
  • Statutory books/ records creation and maintenance
  • Ensuring that no relevant Co Sec tasks undertaken without evidence of adequate CDD/KYC
  • Consider and adhere to all relevant laws, statutory requirements, relevant regulatory environment and obligations as well as policies and procedures
  • Meeting specific time frames/deadlines
  • Record time against each client accurately and on a daily basis
  • Other Ad Hoc Duties and projects
  • ICSA Qualified/Part Qualified or Qualified Solicitor
  • 2-3 years' experience in a fund environment or similar
  • Strong organisational and time management skills are essential
  • Familiar with corporate governance requirements
  • Excellent verbal and written communication skills and attention to detail is imperative
  • Ability to use initiative, work confidently and take ownership of tasks is important
  • Willingness to learn, work within a team, and adapt to new and challenging situations
  • Ability to work under pressure whilst maintaining quality of service
  • Knowledge of Luxembourg Companies Law, regulation and associated statutory requirements a distinct advantage
  • Good working knowledge of Microsoft Office software is required
10

Company Secretary Resume Examples & Samples

  • Handle full spectrum of company secretarial duties to the Company and its Board of Directors in a professional and timely way
  • Handle and deal with enquiries on company secretarial services and other regulatory/statutory compliance matters
  • Liaise with internal clients and external lawyers on company secretarial related matters
  • Formulate internal policies and guidelines for the Company in accordance with the statutory requirements, company secretary standards or Group standards
  • Stay abreast of the changes to the relevant legislation and regulatory requirements and assess the impact on the Company's business operations to ensure compliance
  • Take up projects or other ad hoc assignments as requested from time to time
  • Bachelor degree in Law or related discipline is preferred
  • Solid company secretarial experience in insurance/financial institutions
  • Associate Member of HKICS / ICSA is preferred
  • Working knowledge in Insurance Companies Ordinance, Banking Ordinance, Securities and Futures Ordinance, good understanding of the Hong Kong regulatory framework in respect of insurance/financial institutions is preferred
  • Good interpersonal, communication, analytical and bilingual drafting skills
  • Detail-minded, self-motivated and able to work in fast paced environment
  • A good team player, able to work proactively and independently
  • Proficient in spoken and written English and Chinese (Cantonese and Mandarin) - Mandatory
11

Assistant Company Secretary Resume Examples & Samples

  • Ensure an effective CoSec service is provided to Group subsidiaries
  • Ensure a high level of service is provided to shareholders of Shire plc
  • Prepare routine RIS announcements
  • Manage block listings and the settlement of awards under the Group’s share plans
  • Maintain confidentiality and insider lists
  • Ensure corporate governance processes are implemented and remain appropriate
  • Assist in providing support to the Tax, Finance, Treasury and Legal functions
  • Assist with ad hoc projects
12

Company Secretary Resume Examples & Samples

  • Work with the Company Secretariat team to complete the daily workflow
  • For the successful company secretary's allocated portfolio of clients, they must ensure the accurate preparation and issue of board agendas, board papers and minutes for all board meetings in adherence with client procedures and Company Law and, where appropriate, convening and minuting annual / extraordinary general meetings of shareholders
  • Follow up on decisions made at board and general meetings in order to provide an update at the next meeting
  • Ensuring the filing of all statutory forms and returns at the Companies Registration Office, as required, in addition to regularly reviewing the information in the statutory books, client files and Blueprint Company Secretarial database to ensure that the information is consistent and up to date
  • Ensuring compliance with the local regulatory bodies, i.e. Companies Registration Office, Financial Regulator and Irish Stock Exchange (Cayman Island Monetary Authority, LUX registrar, Companies House etc.), regulations and requirements/obligations in each jurisdiction
  • Updating of client and department procedures and checklists as and when changes occur
  • Acting as a channel of communication and information for non-executive directors while ensuring that their personal details, biographies are maintained and Directors fees are paid on a timely basis
  • Ensuring compliance with the Memorandum and Articles of Association and ensuring safe keeping and proper use of the Company Seal
  • Arranging for the notarisation and legalisation of documents, as required
  • Assisting auditors with annual audit
  • Overseeing the filing of the Annual and Semi-Annual financial statements with the relevant regulatory bodies within the required timeframe
  • Reviewing developments in Corporate Governance , Listing requirements and Company Law in order to advise and assist the directors with regard to their duties and responsibilities and compliance with their personal obligations under Company Law and, where applicable, Stock Exchange requirements
  • Assisting the Head of Department with adhoc queries relating to the company's entities and group legal entities and as required
  • Acting as a role model and mentor to the junior members of the Company Secretariat team
  • Travel for client board meetings, as required
13

Company Secretary Resume Examples & Samples

  • Lead the team in a wide variety of corporate transaction and financing activities, including joint ventures, M&A, cross border transactions and fund raising
  • In charge of the company secretarial matters for the listed Group and subsidiaries
  • Liaise with professional firms and regulatory authorities on legal, statutory compliance and company secretarial matters
  • Internal control and compliance policy
  • Define business strategies, perform business analysis and assist Senior Management on decision making
14

Company Secretary Resume Examples & Samples

  • Overall supervision of the secretarial function of the company and its group entities
  • Organise meetings of the Board, Shareholders and various committees
  • Ensure statutory compliance of the company and its group entities
  • Maintain books, records, registers, etc. as required for the entities
  • Monitor changes to the relevant legislations and regulatory environment
  • Liaise with external counsels, advisors, auditors, regulators, etc
  • Should have a thorough understanding of the Companies Act(s)
15

Company Secretary Resume Examples & Samples

  • Ensure compliance with certain legal policies as they apply to the company's Ireland entities
  • Central point of contact for UK Trading in relation to shares traded in the group by the directors and secretary of Ireland
  • As a point of contact on the legal team you will be contacted by lawyers and Product from offices in other jurisdictions. It is important to be able to assess whether the query is something that can be responded to directly or whether it is something that needs to be escalated to Head of Legal to ensure correct action is taken at all times
  • The Legal Department have the overarching responsibility for many of the company's legal entities. This role will assume daily responsibility for the ongoing management of this process and become the central point of contact for all company secretarial queries
16

Assistant Company Secretary Resume Examples & Samples

  • To support the Corporate Secretary, U.S., in managing the Corporate Secretarial function within the U.S
  • To advise the Boards of Directors of companies of which he/she is Secretary, through the respective Chairman and, where appropriate, Chief Executive, on all corporate governance matters and provide direct support to the Board, Non-Executive Directors, its Committees and senior management
  • To contribute to the achievement of the objectives of the U.S.by ensuring that effective Corporate Secretarial support and advice is provided to all Group companies of which he/she is Secretary through an appropriate and consistent corporate governance framework
  • To understand and act upon changes in legislation and regulation within the U.S. with particular regard to the continuing obligations of HSBC Holdings plc
  • To contribute to the development of strategic and operational objectives of the Global Company Secretarial function through the Corporate Secretary, U.S
  • HSBC Holdings plc is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges. By market capitalization, it is one of the largest listed companies in the world. Shares in HSBC Holdings plc are held by about 200,000 shareholders in over 80 countries and territories. It has 1,475 branches in the United Kingdom and operates through subsidiaries in France, Turkey, Germany , Malta, Armenia, Georgia, Kazakhstan and Russia; and branches in Belgium; the Czech Republic, France, Poland, Greece, Hong Kong, Ireland, Israel, Italy, the Netherlands, Slovakia and Spain
  • The Assistant Corporate Secretary, U.S. works with considerable autonomy in managing his/her portfolio and team and contributes to the corporate governance policies and procedures. The diversity of HSBC’s business and its geographic spread bring continual change both internally and externally. As a result, the volume, complexity and diversity of matters, including confidential and commercially sensitive matters, which the Assistant Secretary, U.S.is required to manage and on which he/she is required to give advice, is very large and increasing
  • The role requires a detailed knowledge of the HSBC Group and a clear understanding of its culture. It is essential that the Assistant Corporate Secretary, U.S. has a very good working relationship with, and is trusted by, the Corporate Secretary, U.S. and the Board of Directors and senior management of the Group companies of which he/she is Secretary. He/she must also have respect and co-operation from his direct/indirect reports. He/she also needs to have close working relationships with shareholders and regulators
  • The Assistant Corporate Secretary’s responsibilities cover all of the U.S. subsidiaries. The Corporate Secretarial function comprises
  • Qualified Corporate secretaries/ lawyers and support staff for more than 120 subsidiary companies in the U.S
  • Licensed attorney, 3+ years of corporate experience
  • Some knowledge of corporate governance preferred
  • Must be reliable and self-motivated. It is expected that the individual will work independently
  • Leadership, management and communication skills
  • Lateral thinking/problem solving/creativity
  • Communication and inter-personal skills including the maintenance and development of relationships with Directors of HSBC North America Holdings Inc. and its subsidiaries
17

Assistant Company Secretary Resume Examples & Samples

  • Managing and taking responsibility for the provision of a comprehensive company secretarial and governance service to a portfolio of clients and entities across the UK, advising senior stakeholders, directors, committee members and functional leads on a wide range of company law and governance issues
  • Ensuring that all UK entities (including nominees companies) are compliant with applicable laws and remain in good standing at all times - including maintaining and updating the statutory records, taking ownership for ensuring the filing of annual returns, financial statements and statutory returns
  • Maintenance of statutory registers, e.g. register of directors, members etc
  • Assisting other members of the Office of the Corporate Secretary in reviewing, negotiating and approving for execution documentation, such as Powers of Attorney and Letters of Representation, originating from clients and their legal advisors
  • Maintaining group structure charts
  • Maintaining and updating bank mandates and authorized signatory lists as required
  • Collaborating with members of the Office of the Corporate Secretary to ensure that information is shared in a timely and comprehensive manner and ensuring that the highest standards of corporate governance are maintained at all times
  • Attending to ad hoc enquires
18

Company Secretary Resume Examples & Samples

  • Assist and support in organising board, committee or senior executive meetings including timely issue and distribution of board papers
  • Undertake the role of Company Secretary as required for various subsidiary companies as are from time to time allocated, including arrangement of relevant meetings as required and agreement of agendas, arranging for collation and dispatch of papers and preparation of accurate and timely meeting minutes
  • Assist in facilitating the statutory and regulatory compliance of the group of companies with relevant legislation, e.g. Companies Act
  • Effective contribution to departmental, business and group wide projects as required
  • To contribute proactively to continuous improvement of the Secretariat processes
  • To provide/assist professional company secretarial support and guidance on company law issues to group companies and to deliver excellent company secretarial services by following best practice
  • To work key businesses on a relationship management basis to fully understand their company secretarial/corporate governance needs
  • To participate in specific departmental projects and ad hoc tasks as may be required from time to time
  • Have a professional qualification as a Chartered Secretary (ICSA) and/or equivalent experience of at least 3 to 5 years
  • Significant relevant company secretarial experience preferably gained within the financial services industry
  • Have a working knowledge of Company Law and regulatory requirements
  • Excellent organisation and administrative skills
  • Strong commercial awareness and analytical skills
  • Ability to manage a large workload, prioritise and meet demanding deadlines
19

Company Secretary Resume Examples & Samples

  • University graduate or above
  • At least 8 to 10 years of relevant experience company secretarial experience in professional firm or in-house role
  • Technical proficiency in relevant financial reporting and corporate disclosure requirements
  • Good management skills in team resources allocation and mentoring
  • Ability to meet deadlines under various assigned duties and regulatory and statutory filing requirements
  • Strong communication and interpersonal skills in English and Chinese language
20

Company Secretary Resume Examples & Samples

  • Management and maintenance of a portfolio of Singapore entities that we administer on behalf of our clients and act as Company Secretary to such entities
  • Liaising with the legal and accounting departments and clients
  • Maintain statutory records
  • Company and other type of legal entity formations
  • Issuing share certificates and recording transfers and allotment of shares
  • Convening AGMs and preparation of documents, resolutions and minutes of meetings
  • Preparation of documentation to strike off companies
  • Acting as director to certain client entities
  • Maintaining and updating Blueprint database (Viewpoint) for all client companies
  • Responsibility for compliance including maintaining clients' Know Your Customer records and ensuring proper invoicing and handling payment related matters for the client entities
21

Company Secretary Resume Examples & Samples

  • Working as part of a team, to ensure the highest level of corporate governance within all BlackRock companies
  • Manage the business of a range of corporate entities through the setting of agendas, preparation and distribution of Board packs, completion of matters arising and minutes and the monitoring and control of Board delegations policies
  • Ensure company secretarial matters are properly managed
  • Management of shareholder meetings where appropriate
  • Work with BlackRock staff to ensure that submissions are of a high standard and are suitable to lay before the Board– proactively ensuring that they address issues of importance to the Boards
  • Assist in monitoring and updating Irish Board and Committee diaries
  • Reviewing and drafting documents and procedures
  • Preparation of minutes and matters arising for the Boards or Committees
  • Assist in ensuring that all Board and Committee terms of references are reviewed and updated (if required) on a regular basis
  • Support the strong governance and control framework in place across BlackRock Europe by adherence to the processes and procedures in place to meet all regulatory and statutory obligations
  • Proactively work to develop and enhance Board and Committee processes and controls in response to regulatory and industry changes, and as directed by the Boards and the business
  • Providing input and advice to the business and directors with regard to Board governance matters
  • Report to the Boards and Committees on matters such as delegated authorities, board policies and procedures and corporate governance matters generally
  • Qualified Company Secretary is preferred but is not a pre-requisite
  • Ability to work under pressure with flexibility to adapt to shifting time expectations
  • Highly organised and with excellent personal time management
  • Ability to draft clear and precise reports for submission to the Boards and Committees
  • Familiarity and experience with Blueprint Software and Diligent Board Packs an advantage
  • Good understanding and interest in investment instruments and markets would be preferred
22

Cib-associate Company Secretary Resume Examples & Samples

  • ICSA qualified or able to demonstrate significant company administration experience in a client facing role (5+ years)
  • Experience providing company administration support to Luxembourg domiciled companies (experience providing company administration to private equity vehicles would be advantageous)
  • Technical knowledge of
  • Luxembourg Commercial Law
  • UCITS and SIF Laws
  • Rules and Regulations of the Luxembourg Stock Exchange
  • Knowledge of funds industry developments and trends desirable
  • Excellent presentation, interpersonal and communications skills - both written and oral
  • Excellent analytical, judgment and prioritisation skills
  • Ability to assist in identifying systems and change processes changes desirable
  • Ability to liaise effectively with peers and clients at various levels of seniority
  • Must be pro-active and responsive
  • Must have the ability to work accurately under pressure and to tight deadlines
23

Senior Company Secretary Resume Examples & Samples

  • Responsible for ensuring the highest level of corporate governance within the Group and Committees
  • Proactively manage the business of the Boards / Committees through the setting of agendas, preparation and distribution of board packs, completion of minutes and matters arising and monitoring and control of the delegations policy
  • Building and maintaining excellent relationships with the Chairman and directors of each entity for which you are responsible; Responsible for the management of shareholder meetings
  • Ensuring that submissions are of a high standard and are suitable to lay before the board
  • Proactively ensuring that they address issues of importance to the Boards
  • Being seen as an advisor to the business and directors with regard to board governance matters
  • Report to the boards and committees on matters such as delegated authorities, board policies and procedures and corporate governance matters generally
  • Responsible for keeping current the Terms of Reference, Company Documents and procedures of the entities for which you are responsible, mindful of changing regulatory & Industry changes, mindful always of the Group's internal governance standards and controls
  • Assist in advising on managing, mitigating and monitoring corporate governance risks
  • Maintain the strong governance and control framework in place across the Group by adherence to the processes and procedures in place to meet all regulatory and statutory obligations
  • Control of the monitoring and updating of a selection of board and/or committee diaries
  • Updating company records, registers (both internal and Blueprint) and preparing templates
  • Proactively work to develop and enhance board and committee process and controls in response to regulatory and industry changes, and as directed by the Boards and the business
  • Experience in a Company Secretarial role is required, preferably in the Funds Industry
  • Qualified Company Secretary preferred however consideration will be given to candidates who are close to completing their exams, or have a similar, relevant qualification
  • Excellent minute taking ability required
  • Excellent communication skills with the ability to build relationships across the business, operations and suppliers at all levels of management up to and including Board of Director level
  • Excellent presentation skills required
  • Knowledge of the regulatory and corporate environment Pensions and Alternative Investments would be preferred
  • Good understanding and interest in investment instruments and markets is essential
  • Attention to detail and self-driven essential
  • Ability to work effectively in a high volume, time sensitive environment requiring candidates to be highly organized and with excellent personal time management
  • Ability to draft clear and precise reports for submission to the board
24

Assistant Company Secretary Resume Examples & Samples

  • HSBC Holdings plc is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges. By market capitalisation, it is one of the largest listed companies in the world. Shares in HSBC Holdings plc are held by about 200,000 shareholders in over 100 countries and territories
  • The Assistant Company Secretary, NA works with considerable autonomy in managing his/her portfolio and team, exercising discretion and independent judgement with respect to matters of significance while contributing to the corporate governance policies and procedures. The diversity of HSBC’s business and its geographic spread bring continual change both internally and externally. As a result, the volume, complexity and diversity of matters, including confidential and commercially sensitive matters, which the Assistant Company Secretary, NA is required to manage and on which he/she is required to give advice, is very large and increasing
  • The role requires a detailed knowledge of the HSBC Group and a clear understanding of its culture. It is essential that the Assistant Company Secretary, NA has a very good working relationship with, and is trusted by, the Company Secretary, NA the Board of Directors and senior management of the Group companies of which he/she is Secretary. He/she must also have respect and co-operation from his direct/indirect reports. He/she also needs to have close working relationships with shareholders and regulators
  • Qualified US attorney licensed to practice law
  • Corporate Governance and/or Corporate Secretarial experience is preferable
  • Communication and inter-personal skills including the maintenance and development of relationships with Directors of the HNAH and HUSI entities
  • The jobholder is an experienced professional, likely to be a graduate with a professional qualification (or equivalent experience), with several years’ relevant experience and possessing and applying comprehensive knowledge of their specialist area
25

Citibank Berhad Kl-company Secretary Resume Examples & Samples

  • Minimum 5 to 8 years of workin experience in full spectrum of Corporate Secretarial services
  • ICSA qualification
  • Excellent English language skills (oral & written) and confident to communicate well in multi-cultural, multi level environment
  • Meticulous, deadline-driven and adaptive
  • Able to prioritize work with minimum super-vision
  • Able to multitask and work on variety of projects at the same time
  • Team player with a position working attitude, good communication and interpersonal skills
26

Company Secretary Resume Examples & Samples

  • Attending board and committee meetings, drafting minutes, preparing and updating matters arising, and coordinating agenda items
  • Managing, maintaining and reporting on legal entity systems
  • Acting as central point of contact for legal entities in respect of administration of the company secretarial role
  • Ensuring compliance with legal policies as they apply to the legal entities
  • Reviewing and negotiating non-product related service contracts from an Irish law perspective
  • Assisting and responding to ad hoc Irish company law queries mainly in relation to powers of attorney and authorised signatories
  • Drafting and preparing powers of attorney and certificates of incumbency
  • Maintaining and updating authorised signatory list
  • Assisting with the implementation of the new Companies Act
  • A key aspect of this job will be to attend board and committee meetings on a frequent basis. After meetings, minutes and action points are required to be drafted and circulated to the presenters and members of the board and committees
  • As a point of contact on the legal team the successful candidate will be contacted by lawyers from offices in other jurisdictions
  • Experience in a regulated entity/banking sector preferable
27

Company Secretary Resume Examples & Samples

  • Fulfilling the legal duties of a company secretary for a portfolio of investment trusts
  • Providing comprehensive legal and administrative support and guidance to the board of directors
  • Assisting in the implementation of corporate strategies by ensuring that the board's decisions and instructions are properly carried out and communicated
  • Ensuring that the company complies with all relevant statutory and regulatory requirements
  • Communicating with the shareholders as appropriate
  • Degree or similar standard of higher education
  • Associate member of the Institute of Chartered Secretaries and Administrators (ACIS)
  • Minimum of 8 years' post-graduate working experience, preferably in financial services and/or investment management
  • Commercial mind-set with the ability to see the 'bigger picture' and think beyond the core responsibilities of company secretaries
  • Self motivated as well as a strong team player with a keen sense of ownership and desire for continuous improvement
  • Detailed working knowledge of company law and understanding of accountancy
  • Presentable with strong communication skills
  • Able to handle time pressure and a number of projects at the same time
  • Numerate
  • Well organised and have good planning skills
  • PC skills required - ability to use a spreadsheet packages
28

Company Secretary, VP Resume Examples & Samples

  • To support the delivery of the strategic and operational objectives of the Corporate Secretariat function
  • Provide support to the Company Secretary in respect of corporate governance and statutory, regulatory and governmental requirements as well as best practice requirements and standards
  • Maintain positive professional working relationships with the team, Directors, NEDs and senior managers within the business
  • Considering whether existing processes should be re-engineered or formulate new processes to deliver efficiencies and ensure best practice
  • Undertaking corporate secretariat projects as and when required
  • To provide administrative support to the boards and committees of the Company
  • Preparation of agendas, creation and collation of the board and committee packs
  • Stakeholder management including advising and guiding chairs of board and committee in pre-meets on topics and agenda items
  • Undertaking post meeting action follow up to ensure individuals are aware of their actions
  • Preparing timely and accurate statutory filings to Companies House and other relevant authorities or regulators
  • Ensuring Blueprint is kept up to date and accurate with corporate information
  • Support the development, implementation and execution of governance policies and procedures for the EMEA region
  • Maintaining statutory books, including registers of members, directors and secretaries
  • ICSA, ACIS or FCIS qualified
  • Graduate or equivalent
  • Good practical experience of company secretarial matters in an EMEA or global function in the financial services industry
  • A strong track record of executing in a company secretarial team is essential
  • Experience in using company secretarial databases including Blueprint
  • Experience in the requirements of the UK statutory filing regimes including electronic filing
29

VP, Company Secretary Resume Examples & Samples

  • Have at least 7+ years of relevant company secretary experience
  • Have at least 4+ years of relevant experience from a financial institutional or a listed company
  • Be proficient in spoken and written English and Cantonese (MUST)
  • Excellent work life balance
  • Stable and friendly working environment
  • Competitive potential bonus
30

Senior Assistant Company Secretary Resume Examples & Samples

  • Managing a team of 3 Assistant Company Secretaries to provide a full range of company secretarial services to approx 30 UK entities
  • Acting as Company Secretary for a number of UK entities (mainly supporting the Chairman, minuting meetings, setting agendas, etc)
  • Providing support to the Company Secretary with managing the main non-listed London based PLCs
  • Helping the Company Secretary to provide advice on corporate governance related matters and ensuring compliance with all applicable laws and industry standards
  • Maintaining an effective committee structure, ensuring it continues to be fit-for-purpose and ensuring the approval process and correct procedure is followed
  • Working with the Company Secretary to provide advice and support to the Chairman, CEO, directors (exec and non-executive) and other senior management
  • Overseeing the statutory compliance of all UK entities
  • Managing and providing advice on any changes in corporate structure
  • Establishing policies and procedures
  • Co-ordinating and delegating workflow amongst the rest of the team, supporting and guiding development and overseeing workload
  • Ideally Chartered Secretary or Qualified Solicitor
  • Company Secretarial experience
  • Management experience
  • Experience in a global organisation would be an advantage
  • Good working knowledge of the Companies Act 2006 and the UK Corporate Governance Code
  • Whilst having the ability to work collaboratively with a wide range of individuals is necessary, it is essential that the post holder is independently-minded, able to challenge decisions and objectively argue their case so that the best business decisions are made
  • Financial Services Experience
  • Excellent understanding of Corporate Governance; and
  • Knowledge of the SMCR is preferable
31

Company Secretary Resume Examples & Samples

  • Report to the CEO and responsible for all legal matters related to the Holding company and the subsidiaries
  • Prepare annual and interim report, draft announcements, circulars, board minuets and etc
  • Give advice to the board regarding any changed in Hong Kong Listing Rules and corporate governance
  • Liaise with professional firms, regulatory authorities and HKEx on legal, statutory compliance and company secretarial matters
32

Company Secretary Resume Examples & Samples

  • Coordinate the operation of board of directors meetings
  • Formulate meeting agendas with the chairperson and/or chief executive; attend and minute meetings; maintais minute books; certify copies of minutes, and ensures correct procedures are followed
  • Coordinate members meetings - including the administration and minuting of meetings, and ensuring correct procedures are followed
  • Prepare and file statutory returns with the Registrar of Companies to report certain changes regarding the companies or to comply with requirements for periodic filing
  • Coordinate the publication and distribution of the companies annual reports and accounts and interim statements in consultation with the companies internal / external advisors and, in particular, preparation of the director's report
  • Acts as a channel of communication and information for non-executive directors including coordinating the onboarding process for newly appointed non-executive directors
33

Company Secretary Resume Examples & Samples

  • Must be ICSA qualified and have a minimum of 5 years (post qualification) experience
  • Have minute taking experience
  • Have experience in mentoring and training junior members of staff
  • Have good organizational and time management skills
  • Have good knowledge of a company secretarial database
  • Have excellent IT skills
  • Be ambitious and enthusiastic
  • Be highly organised with strong interpersonal skills and good attention to detail
34

Assistant Company Secretary Resume Examples & Samples

  • Acting as Secretary to Committee as required
  • Providing joint venture and subsidiary governance support, including co-ordinating and ensuring provision of services to EMEIA group companies through liaison with local lawyers/Co Sec agents and internal corporate functions
  • Assisting with the preparation and production of the Burberry Group plc Annual Report and ancillary shareholder documents
  • Assisting with subsidiary restructuring projects
  • Drafting and releasing Stock Exchange Announcements
35

Company Secretary Resume Examples & Samples

  • Being a member of the company secretarial team, who provide secretarial support services to Irish regulated funds and SPVs (both domiciled in Ireland and UK)
  • Ensuring Company Law compliance by the timely filing of returns and other statutory documents throughout the life of a company from incorporation to liquidation
  • Co-ordinating board meetings and Annual General Meetings / Extraordinary General Meetings
  • Liaising with external directors and shareholders
  • Preparing documentation, attending board meetings and taking minutes for both SPVs and Irish Regulated Funds
  • Liaising with accountants, auditors, liquidators, receivers, legal advisers and stock exchanges
  • Supporting the accounting team with providing company secretary information, ensuring that financial statements are signed off and filed on time
  • Keeping regulatory files and distributing any correspondence from regulatory authorities such as the Central Bank of Ireland and the Irish Auditing and Accounting Supervisory Authority
  • Filing annual information updates for respective issuers with the Central Bank of Ireland
  • Preparing Board Papers for funds board meetings
  • Attending and taking minutes for funds board meetings
  • Acting as the Online Reporting (ONR) systems administrator for the Central Bank of Ireland ONR system
36

Senior Assistant Company Secretary Resume Examples & Samples

  • Managing the delivery of the Burberry Group plc Annual General Meeting
  • Liaising with the Reward & Recognition team on the Group’s all employee share schemes, managing the allotment of shares and liaising with the employee benefit trusts
  • Ensuring compliance with the requirements of Companies Act and UK Listing Rules
37

Senior Assistant Company Secretary Resume Examples & Samples

  • Assisting the Company Secretary in the management, training and development of the Company Secretariat team
  • Managing the relationship with Company’s Registrars on all shareholder matters including share registration, electronic communications, dividends, DRIPs, shareholder strategy, general shareholder services and ad-hoc shareholder queries
  • Lead the provision of an efficient company secretarial service to the Group, including co-ordinating and ensuring provision of services to overseas group companies through liaison with local lawyers/Co Sec agents and internal corporate functions
  • Act as secretary to joint venture companies
  • Leading the Company Secretariat in the implementation of corporate reorganisations, expansion into new markets and other ad hoc projects
  • Oversight of the project management and production of Burberry Group plc shareholder meetings
  • Supporting the preparation and production of the governance sections of the Burberry Group plc Annual Report and ancillary shareholder documents (including notice of meeting)
  • Working with the Reward & Recognition Team and other members of the Secretariat in relation to the Group’s employee share schemes, including monitoring headroom and hedging arrangements, interpretation of scheme rules and liaising with the employee benefit trusts
  • Act as Secretary to various executive committees as required
  • Assist with the governance of the Burberry Foundation including advice on charity law matters (with the assistance of external counsel)
  • Good technical knowledge of the Companies Act and UK Listing Rules
  • Subsidiary governance experience
  • Share schemes administration experience
  • An organised, adaptable and commercial attitude
  • Attention to detail and ability to work under pressure
  • A demonstrated ability to influence stakeholders and communicate at all levels
  • A demonstrated ability to develop and maintain key relationships, working as part of a cross-functional team, ideally within a global organisation
  • A demonstrated ability to lead a team and provide coaching and mentoring support
38

Company Secretary Resume Examples & Samples

  • Have at least 5+ years of relevant company secretary experience
  • Ideally be HKICS qualified
  • Have at least 3+ years of relevant experience from a financial institutional or a listed company
  • Be proficient in spoken and written English and Mandarin (MUST)
39

Assistant Company Secretary Resume Examples & Samples

  • Carry out the taking of Board Minutes and making current amendments
  • Actioning and implementing next steps taken from the board meetings
  • Implementing the minutes taken from the board meetings into blueprints as well as collating and distributing Board Papers
  • Working with other areas of the business on high level decisions and supporting the Risk Committee within POL
40

Assistant Company Secretary Resume Examples & Samples

  • Planning, organising and minuting Board and Committee meetings, and following up on action points
  • Providing advice on the corporate governance framework for the Group, to include ensuring that terms of reference for governance fora remain up to date
  • Providing support to non-executive directors
  • Working, as part of the company secretarial team, to monitor relevant developments in company law and industry best practice, to ensure that processes are compliant and best in class
  • Maintaining statutory records for a portfolio of entities within the Group, and ensuring that the statutory filing obligations of those entities are met
  • Liaising with third party suppliers to maintain records of entities within the Group, and to ensure that the statutory filing obligations of those entities are met
  • Responding to requests for information from across the business and externally by referring to the company secretarial database
  • Administrative tasks related to the company secretarial function
41

Company Secretary Resume Examples & Samples

  • Display a culture of individual ownership of tasks to embed a clear individual sense of accountability in performing the role
  • Ensure that the highest level of the Code of Conduct is displayed in your behaviour
  • Provide appropriate management information as required to support business unit decision making
  • Support the 'Risk Excellence' culture within the business
  • Adhere to limits of delegation and escalation procedures required by your manager so that you comply with internal policies and external regulations
42

Assistant Company Secretary Resume Examples & Samples

  • Maintain up to date Company books & records and assist with document review, accruals & updating various legal databases
  • Interact with the Legal Department, Sourcing, and external law firms in connection with legal billing and payment processes relating to company secretarial work
  • Develop and implement legal reporting processes and drive delivery of key legal initiatives
  • Fulfill all Irish Regulatory bodies filing obligations and act as keypoint of contact for audits
  • Support asset sales and lease novations, including handling due diligence enquiries
  • Portfolio management
  • Provide training to attorneys and legal operations staff on company secretarial data management systems
  • Provide support to Legal team with ad-hoc projects and other related initiatives
  • English / Irish Law qualified solicitor or qualified Company Secretary
  • Bachelor’s degree or equivalent and some years of post-qualified experience either with major international law firm or an in-house corporate law/governance experience
  • Proficient in office management & current computer/office communications technologies
  • Strong organisational skills and ability to prioritise and handle multiple responsibilities
  • Highly professional attitude - must have experience handling sensitive and strictly confidential information
  • Strong legal analysis skills and judgement
  • Ability to function mostly independently and effectively as a member of the legal organisation
  • Team player capable of operating in a fast-past, cross functional global business
  • Excellent communication skills – written and oral
  • Strong interpersonal skills – able to effectively interact with senior management
  • Self-starter, able to work independently with minimal direction
  • Detail oriented with strong organization skills
  • Able to exercise initiative, prioritize, multi-task and meet deadline
  • Ability to function mostly independently and effectively as a member of the legal organization
  • Experience of Corporate Governance matters advantageous
43

Company Secretary, VP Resume Examples & Samples

  • Leading the team on Corporate Secretary management of companies in Asia Pacific throughout their life-cycle; including active management of a portfolio of companies in Hong Kong and in other jurisdictions in Asia Pacific, including in preparing and organizing logistics for board meetings of a selected entity population, participating at shareholders meetings, Directors and other governance/committee meetings and preparing meeting minutes (including in Chinese if required)
  • Ensuring external filings with government
  • Team management experience
44

Company Secretary Resume Examples & Samples

  • Manage a large portfolio of diverse clients across a variety of industry sectors, with responsibility for ensuring that clients are meeting their statutory obligations
  • Ensure the delivery of a premium and professional service to clients
  • Ability to prioritise, organize and complete multiple activities on time and in a fast-moving environment
  • Preparation and filing of statutory forms
  • Arranging for company formations and branch registrations
  • Updating the company secretarial database Blueprint
  • Maintenance of company secretarial records
  • Keeping up to date with filings, and producing documentation in respect of Annual General Meetings and other minutes, as required
  • Responsibility for billing clients and debtors' collection
  • Provision of advice and guidance to clients on a range of corporate governance issues and issues arising from the Companies Act
45

Assistant Company Secretary Resume Examples & Samples

  • Delivering governance enhancements in relation to the EMEA entities; driving governance standards in line with regulatory requirements and internal policies; and providing governance advice and guidance
  • Providing company secretarial and management support, advice and guidance to the board of directors and committees in respect of key EMEA entities
  • High level of pro-activeness in driving agenda, running of board and committee meetings, following up with actions from meetings with businesses and management
  • Communicating effectively with board of directors, committee members and senior management as appropriate in respect of all relevant governance matters
  • Reviewing and progressing with the EMEA CIB rationalisation programme of surplus entities in the region
  • ACIS with at least 5 years post-qualifying experience, preferably gained in the financial services industry
  • Strong awareness of corporate governance matters and related regulations
  • Self-motivated as well as a strong team player with a keen sense of ownership and desire for continuous improvement
  • Strong written and verbal skills and effective communicator with maturity and gravitas to deal effectively at senior level
  • Able to proactively work under own initiative, prioritise, handle time pressure and manage multiple projects at the same time with flexibility to adapt to shifting expectations
  • Well-organised, confident and with excellent planning skills
46

Senior Assistant Company Secretary Resume Examples & Samples

  • Supporting the Principal Advisor Governance with production of checklists showing compliance with all regulations for annual report, interims, quarterly operating report and other public documents
  • Responsible for verification of Secretariat owned sections
  • Manages the planning process for the RTP AGM, including liaising with the production company
  • Manages the collation of directors' year-end declarations and other disclosures for the ARA
  • Supports the Group Company Secretary with the RTP proxy vote monitoring activities and with institutional shareholder liaison for the DLC parent
47

Assistant Company Secretary Resume Examples & Samples

  • Manage the day to day relationship with provider of RTP's share registry services, including monitoring performance and compliance with service level agreement, addressing any issues with services to shareholders, ensuring charges levied are in accordance with service level agreement and escalating issues to the Principal Advisor Governance where appropriate
  • Administer bearer share claims and liaison with trustee
  • Administer dissenting shareholder registers
48

Company Secretary Resume Examples & Samples

  • Excellent communicator at all levels, both verbal and written
  • Excellent minute taking skills
  • Proven experience of handling corporate governance matters and a deep understanding of statutory / regulatory records concerning company secretarial processes
  • Fully conversant with Word for Windows, Excel and PowerPoint
  • Previous experience of Blueprint and/or GEMS corporate database or other company secretarial package
  • Ability to work under pressure and to tight deadlines and balance competing and conflicting priorities
  • Proven experience working with highly sensitive and confidential information
  • Confident, assertive and collaborative attitude
  • Conscientious and willingness to work as part of a team and help out on all matters
  • ICSA qualified or graduate with business related or law degree
  • 3-5 years’ previous experience of working in a company secretarial function either in professional practice or in financial services or a matrixed multinational organisation
49

Company Secretary Resume Examples & Samples

  • Manage a portfolio of clients on a national and international basis in terms of company incorporation, annual compliance, boardroom transactions, company dissolution, share capital transactions and company restoration
  • Provide advice to company directors on Irish company law and company secretarial matters
  • Liaise with the Companies Registration Office regarding client compliance
  • Develop, implement and continually review internal procedures
  • Actively engage with senior management internally in terms of providing cross solutions to issues in corporate compliance
50

Junior Company Secretary Resume Examples & Samples

  • Preparation of Annual Returns and Annual General Meeting documentation
  • Maintenance of statutory registers
  • Drafting of minutes and resolutions
  • Drafting of statutory forms in relation to change of directors/secretary, change of registered office, change of share capital and change of name
  • Preparation of incorporation documentation
  • Preparation of strike off documentation
  • 1-2 years' experience in a company secretarial environment is essential
  • ICSA qualified
  • Knowledge of Blueprint an advantage
  • Strong attention to detail and excellent communication skills
  • Experience of working with a Document Management System, MS Word 2010 & Outlook an advantage
  • Ability to work effectively as part of a team as well as on your own initiative
51

Company Secretary Resume Examples & Samples

  • Qualified Company Secretary and Member of the Institute of Company Secretaries of India
  • Minimum 2-4 years
  • Strong Company Secretary basic knowledge / skills, general MS Office Skills, Legal acumen would be an added advantage
52

Company Secretary Resume Examples & Samples

  • Manage wide portfolio of multi-jurisdictional EMEA companies, assisting with the simplification of complex group structure
  • Involvement in corporate restructurings and tax initiatives
  • Providing advice to the board of directors, accounting team and legal team
  • Good knowledge of governance best practice, relevant issues, statutory requirements and regulations
  • Preparation of board and shareholder resolutions/meetings, local filings - ensuring timely filings
  • Ensuring company secretarial database - Blueprint - is up-to-date for the entities managed and assisting in the set-up of new entities in the region, as required
  • Setting up board and shareholder meetings
  • Assist in the integration and rationalisation of acquired companies
53

Company Secretary Resume Examples & Samples

  • Responsible for corporate governance matters for EzeSoftware India Private Limited (“Eze India”) including drafting of notices, agenda, board and shareholder minutes, annual reports and transactional documents; conducting board and shareholder meetings; organization and maintenance of corporate books and records
  • Report to the board of directors of Eze India regarding compliance with the provisions of local law and rules applicable to Eze India
  • Ensure compliance with applicable secretarial standards, including e-filing of forms and updating, verifying and checking of statutory registers and other records; implement and monitor compliance calendar
  • Establish and maintain good working relationships with all levels of personnel, including senior management, and handle confidential information sensitively and discreetly
  • Handle Eze India’s local compliance matters including renewal of SEZ unit approval including Shops & Establishments certificates, undertaking, tax exemptions, prepare and submit monthly and annual reports on import-export details, maintain online account for the SEZ unit whereby all the imports, BOE details are tracked and approved, process the approval for additional services, if required from third party vendors for tax exemption purposes, submit regular updates to the SEZ department regarding Eze India’s activities, any change in authorized person, new objectives including other changes in other constitution and other capital of Eze India
  • Coordinate with Eze India’s local counsel and the US based legal team on Eze India related matters
  • Facilitate the preparation, delivery, and processing of commercial contracts for Eze India and EzeSoft
  • Work with the US based legal team regarding day-to-day and long-term legal team projects
  • Perform additional team or cross-departmental responsibilities as assigned
  • Enter, track, and maintain data within internal information systems such as Salesforce
  • Track completion of and run reports relating to company trainings and surveys
  • Prior work experience as a CS at a law firm preferred
  • Self-starter, strong organizational skills, follow through, and ability to multi-task a must
  • Ability to work well under pressure in a fast-paced environment
  • Strong analytical and problem-solving skills with excellent attention to detail
  • Strong individual and team player
54

Company Secretary & Indirect Taxation Resume Examples & Samples

  • Qualified Company Secretary with membership of ICSI
  • 5+ years’ experience as company secretary in a medium sized manufacturing company
  • Working knowledge of Companies Law, requirements under SEBI and ROC
  • Good communicator of both written and verbal information
  • Excellent understanding of corporate laws and regulations
  • Highly ethical and able to work in cross functional team
55

Assistant Company Secretary Resume Examples & Samples

  • Assist with the efficient running of company Board/Committee meetings including the drafting of board meeting agenda, collation and timely distribution of quality Board papers, drafting and arranging execution of minutes and communication of Board decisions post-meetings to ensure they are effected
  • Coordinate the appointment and resignation of directors/company officers in compliance with the relevant Company Law, including liaison with the Compliance departments to ensure all statutory notifications are made on time
  • Proactive management and preparation of all statutory filings and business registrations
  • Ensure that the company’s statutory registers are maintained in accordance with the relevant Company Law including the timely updates of electronic records (Blueprint)
  • Draft written resolutions as required
  • Maintain the Authorised Signatories Lists for each company and liaise with various banks to communicate changes in authorised signatories; and
  • Other company secretarial tasks and/or projects as requested
  • Tertiary qualifications in law or commerce preferred
  • Minimum 2 years’ experience in a similar position or previous experience working for a Company Secretariat team or as an Assistant Company Secretary, ideally within Financial Services
  • Completion of Governance Institute of Australia courses or any modules of the Institute’s Graduate Diploma will be highly regarded
  • Exceptional written and oral communication skills and an ability to communicate at various levels within the company
  • Excellent organisation skills with a strong attention to detail on all matters
  • Ability to multi-task and prioritise workload of competing priorities
  • Self-starter – demonstrates good use of initiative with an enquiring/questioning nature
  • Excellent team player with a mature and collaborative approach in the completion of tasks
  • Outcome and quality focus with a strong desire to learn and further develop skills and knowledge
  • Advanced computer skills, including Microsoft Office Suite; and
  • Experience with Blueprint company secretarial software will be highly regarded
56

Company Secretary Resume Examples & Samples

  • Qualified graduate and member of the Institute of Company Secretaries of India with approximately 9+ years of experience with preferably in house experience with above responsibilities
  • Candidate with experience of providing Company Secretarial support to engineering, healthcare and research organizations would be preferred
  • Unyielding commitment to ethics & high personal integrity and impeccable professional ethics
  • Ability to communicate effectively and inspire confidence in teams, executive management and peers
  • Ability to successfully work in cross-functional teams
  • Ability and courage to question status quo and develop solutions to address concerns
  • Effective and efficient delivery of top quality Company Secretarial services in corporate environment
  • 9+ years of experience in counseling on all Company Secretarial matters
  • Experience in communicating with senior level personnel
  • Demonstrated ability to implement process-driven solutions to Company Secretarial issues
  • Exposure to an in-house Company Secretarial department
57

Company Secretary, Wealth Resume Examples & Samples

  • Excellent attention to detail
  • Ability to plan & prioritise tasks, & work under pressure in order to meet business & statutory deadlines
  • Strong management and influencing skills
  • Relevant legal/accounting tertiary qualifications. CoSec &/or wealth management experience highly desired
  • Strong initiative & persistent follow through with tasks
  • Undertaking or completed the GIA Diploma essential
58

Assistant Company Secretary Resume Examples & Samples

  • ICSA qualified, ideally Associate membership of ICSA
  • Listed company secretarial experience
  • Excellent working knowledge of Companies Act 2006 / LPDT rules
  • Ability to coach/develop junior members of the team
  • Experience of working with senior management
  • Minuting experience
  • Excellent written communication and strong interpersonal skills
  • Good IT skills and detailed knowledge of Blueprint and Insider List systems, RNS Submit
  • Share schemes experience
59

Company Secretary Resume Examples & Samples

  • Assisting in company secretary duties including off-shore company set up, convening board meetings, taking minutes, statutory filing and maintain company records
  • Participating in organizing board meeting, prepare meeting papers and written board resolutions
  • Preparing statutory forms and regulatory filings with government authority
  • Maintaining and updating statutory books and records
  • Handling all administrative matters relating to company secretary duty
  • Assisting team heads on all ad hoc projects
  • Degree holder in Accounting, Finance or other related discipline. ICSA/HKICS membership is preferred but not necessary
  • Minimum 3-4 years relevant experience preferably with background in audit and/or company secretarial or Asset Management Company
  • Self-motivated, able to work independently and a team player as well
  • Strong communication skills in English and Chinese languages
  • Sound knowledge in Companies Ordinance, SFO reporting requirements and relevant compliance regulations and corporate governance developments
60

Assistant Company Secretary Resume Examples & Samples

  • Delivering governance enhancements in relation to the EMEA entities; driving governance standards in line with relevant statutory and regulatory requirements, and internal policies; and providing governance advice and guidance
  • Providing company secretarial and management support, advice and guidance to the board of directors of key EMEA entities
  • High level of pro-activeness in driving board agendas, running board meetings and following up with actions from meetings with businesses and management
  • Communicating effectively with board of directors (including independent directors), and senior management as appropriate in respect of all relevant governance matters
  • Participating in the review of the legal entity structure within Asset Management
  • ACIS with at least 5 years post-qualifying experience, preferably gained in the financial services industry; experience gained in the asset management sector is preferred but not essential
61

Company Secretary Resume Examples & Samples

  • Providing company secretarial services to a range of Schroders investment trusts and management companies as agreed with the Head of Asset Management Secretariat. This includes organisation and support for at least four quarterly board meetings per entity and involves
  • Chartered Company Secretary qualification
  • Previous experience in a similar environment (funds industry); and
  • Experience of investment trusts would be a very strong advantage
  • Ability to hold the attention and respect of directors and senior management
  • Highly organised, able to prioritise and to deliver within strict deadlines
  • Ability to work quickly and accurately under pressure with minimum supervision
  • Analytical and highly disciplined
  • Proactive and self-motivated; and
  • An effective team player
62

Company Secretary Assistant Resume Examples & Samples

  • Administering a robust and effective governance calendar, ensuring accuracy and quality
  • Coordination and support for board governance and management committees in accordance with our risk management framework
  • Providing EA support to the Managing Director - with a specific accountability for corporate event management
  • Maintaining and updating company records
  • Coordinating and collating material for meetings across the business
  • Coordinating and attending all board, governance and management committee meetings to take minutes and record action items and resolutions/decisions
  • Experience working with senior management and internal/external Directors
  • Understanding of and experience gained within a large blue chip organisation; experience in the financial services industry is advantageous
  • Previous experience supporting company secretariat functions
63

Company Secretary Associate Resume Examples & Samples

  • Company secretarial experience essential,
  • Blueprint proficiency
  • Ability to work independently without close supervision
  • Ability to manage relationships at all levels
64

Company Secretary Resume Examples & Samples

  • Take responsibility for all aspects of the operation and management of the Board and its Committees (Audit, Risk and REMCO)
  • This role involves assisting the Company Secretary with acting as a central liaison point between the executive and non-executive functions of the Board
  • This position also involves assisting the Senior Management Team and playing a pivotal role in the oversight of the Company's internal governance structure
  • Company secretarial experience preferably at Board-level in a financial service environment
  • Academic qualification in a relevant discipline e.g. Chartered Secretary; Law; Accounting, Business Degree etc
  • ICSA qualified preferred
65

Assistant Company Secretary Resume Examples & Samples

  • Convene, attend, take minutes and manage actions at board meetings of regulated and significant legal entities
  • Co-ordinate the preparation of agendas and board packs and their timely circulation
  • Liaise with the Chair, board members and other relevant parties in respect of meeting arrangements and compliance with formalities
  • Undertake statutory filings and restructures
  • Assist with the provision of information for annual report and accounts, including auditor requests
  • Liaise with colleagues and external advisors in relation to entity records
  • Maintenance of Blueprint
  • Provide other related support services as and when required
  • Carry out duties following internal policies and procedures in accordance with applicable laws, rules, regulations, good governance and Gallagher’s shared values, in particular, putting clients at the heart of our business
  • Institute of Chartered Secretaries and Administrators (ICSA) qualified – ACIS/FCIS
  • Regulated company knowledge preferred
  • Experience of supporting management
  • Experience of legal entity management – statutory filings and restructuring
  • Excellent interpersonal skills, including listening, verbal and written communication skills with the ability to communicate effectively
  • Excellent social skills, able to operate with diplomacy, tact and empathy
  • Ability to manage complex and highly confidential information
  • Comfortable working autonomously and across multiple tasks and reporting into different project working teams and staff members
  • Numerate with the ability to present and analyse data
  • Due diligence approach
  • Problem-solver
  • MS office proficiency, Blueprint, Electronic board books
  • Demonstrates a high degree of personal organisation and self-management
  • Ability to think proactively and laterally to maximise opportunities to promote the work of the organisation Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice
  • Eligibility to work in the UK
66

Manager & Company Secretary Resume Examples & Samples

  • Ensuring that both Direct and Indirect Tax laws are complied with and Tax benefits where available are availed
  • Regular interactions with business and provide necessary support
  • Ensuring accuracy and correctness of monthly financial reporting per NOV guidelines
  • Preparing and finalizing statutory accounts per Indian GAAP
  • Interactions with Statutory auditors
  • Providing necessary MIS to business, superiors and Houston as and when required and as per existing structure
  • Ensuring NOV Controls including Accounting Controls are complied with
  • Ensuring Company Secretarial requirements are met and the Act and Rules are followed
  • Supervising Compliance Audit by various Consultants and ensuring the same are completed on time
  • Interacting with Banks and complying with FEMA and RBI guidelines
  • Ensuring proper and efficient utilization of Funds
  • Compliance with FCPA and “general” statutory laws as maybe applicable
  • Supervising and ensuring Income Tax returns, Transfer Pricing and Tax Audit is completed on time and filed as maybe necessary
  • Development and counselling of colleagues reporting to this position
  • Suggesting and implementing efficient ways of working
  • Review of Accounts Receivable and Payables
  • Lead department in knowledge of software, processes, and workflows
  • Assist with employee training for new hires and ongoing employee training
  • Be fully familiar and conversant with department and company policies, procedures and processes, ensuring all work and actions undertaken are in full compliance at all times
  • Travel when required as dictated by business need
  • 1 – 3 years CS experience and 7 to 10 years Tax
67

Assistant Company Secretary Resume Examples & Samples

  • Assist Ocwen’s Risk Management Committees in achieving their strategic and tactical objectives through the provision of best-in-class corporate governance advice
  • Prepare corporate resolutions, board and management committee minutes, qualifications to do business, annual reports and secretary’s certificates
  • Form and dissolve entities, including non-US entities, and perform other corporate governance tasks related to entity management
  • Assist with SEC filings, including initial preparation of Forms 3,4 and 5, and NYSE reporting
  • Assist with the administration of Ocwen’s equity plans
  • The candidate must have the maturity and gravitas to interact with senior management and directors
  • The candidate must have strong verbal and written communication skills, the ability to maintain a high rate of accuracy and production under deadlines in a fast paced environment
  • The ideal candidate will have substantial public company experience
68

Assistant Company Secretary Resume Examples & Samples

  • Act as Secretary to the Pension Trustee Board, including responsibility for the production, collation and circulation of Board and Committee papers and for attending and minuting Board meetings. You will be the primary point of contact for the Non-Executive Director who Chairs the Trustee Board (Miller McLean)
  • Act as Secretary to the Risk Management Committee, including responsibility for the production, collation and circulation of Committee papers and for attending and minuting Committee meetings. You will be the primary point of contact for the Chief Risk Officer for all aspects of Committee administration
  • Develop strong relationships within the Group, specifically with the senior executives responsible for the Risk function and the Pension Trustees
  • Provide support and guidance on listed company best practice under relevant legislation and the UK Corporate Governance Code and ensure adherence to listing and disclosure requirements. Be a Subject Matter Expert for the Companies Act, the UK Corporate Governance Code, and the Listing, Disclosure & Transparency Rules
  • Manage the day-to-day relationship with the Company’s registrars, including responsibility for dividend payments
  • Manage the production of the sections of the Annual Report and Accounts that are prepared by Company Secretariat
  • Manage the release of stock exchange announcements, including the Group’s financial results
  • Support the Group’s strategy by assisting the Corporate Strategy & Development team with M&A and other ad hoc transactions
  • Manage the Group's regulated subsidiaries from a company secretarial perspective, ensuring compliance with all relevant regulations and legislation. Be a main point of contact for the senior management who are Directors of these companies
  • Mentoring the Company Secretarial Assistants and overseeing some of their day-to-day activities
  • Qualified Chartered Secretary, with extensive practical experience gained in a FTSE350 listed company
  • Experience in PLC and Listed key responsibility areas
  • Experience of working with senior management and Executive and Non-Executive Directors
  • Technical skills, as well as commercial awareness
  • EQ and influencing skills to establish positive working relationships at every level of the organisation
  • Excellent written and verbal communication, attention to detail, thoroughness
  • Good level of planning and organisation
  • Able to operate with a high level of discretion, urgency and diplomacy
  • Flexible and adaptable in a fast-moving environment
  • Detailed knowledge of the Companies Act, UK Corporate Governance Code, the Listing, Disclosure and Transparency Rules and share registration
  • IT skills, including experience with company secretarial database software, for example Boardbooks, Blueprint and Linstock/Insider Track
69

Assistant Company Secretary Resume Examples & Samples

  • Providing an efficient and effective secretarial and administrative service to an active portfolio of UK subsidiaries and tax resident entities, preparing agendas, attending meetings and drafting minutes
  • Dealing with all secretarial matters relating to the portfolio companies’ share capital and shareholding structures. This includes documenting the dividend flows from the UK subsidiary companies to British American Tobacco p.l.c. (approx. £1bn per annum), providing secretarial input to the Tax department with regard to appropriate corporate restructurings, advising on the correct corporate law procedures for reductions of capital etc. including reductions of share premium and arranging board approval in respect of each type of transaction
  • Liaising with and advising the Regions regarding the administration of branch and representative offices of UK subsidiary companies operating overseas, including reviewing legal powers of attorney and proxies, and dealing directly with the external notaries to arrange specific notarisations and legalisations to meet overseas corporate law requirements as necessary. Reviewing the corporate governance arrangements with regard to branch offices to ensure alignment with the Group Corporate Governance Framework and best practice principles
  • Assisting the Company Secretarial team with significant corporate projects, conducting due diligence with reference to corporate records and liaising with end market lawyers, appointing liquidators and assisting with liquidations and balance sheet simplification
  • Sole responsibility for dealing with external advisors/service providers, including lawyers, accountants and registrars as required with regard to the portfolio
  • Assisting with the year end accounting processes, including Relevant Audit Information, reviewing statutory accounts and arranging for their approval and filing, liaising with BASS Europe Accounting, auditors, and the Group Chief Accountant on the UK Group company financials
  • Keeping abreast of company secretarial best practice in company law and governance, proposing, implementing and communicating change as necessary within the Company Secretarial team
70

Assistant Company Secretary Resume Examples & Samples

  • Planning, administration and logistical support for all Board and committee meetings, including logging and monitoring outstanding actions
  • Managing board, shareholder and trustee communications, reports and meetings
  • Board paper compilation and dispatch for all Board and committee meetings, including EDC and Group Executive meetings including electronic distribution via BoardPad and/or the Extranet as appropriate
  • Assist in the compilation of the governance sections of the annual report and accounts, including co-ordination and liaison with the external auditors to ensure they have up to date audit records
  • Lodge documents with regulatory bodies, for example, annual returns, annual report and accounts, change of directorships, data protection renewals etc
  • Ensure notifications are made in a timely manner, for example, stock exchange announcements, annual information reports etc
  • Manage insider lists
  • Manage administration of shareholder issues, the employee share plans and group companies
  • Manage all shareholders share and note holders issues including dividend payments
  • Provide administration for the global group of companies
  • GEMS database of subsidiaries- updating and maintenance of the system; document retention and register updates
  • Chartered Secretary Qualification, or working towards
  • Degree or equivalent, preferably in Business studies, Management, Law, Corporate finance
  • Interest in effective administration process – desirable
  • Exposure to different business divisions and liaising with senior management
  • Strong communication skills (written and oral) to effectively operate at CEO/ Board/Executive Board level
  • First class organisational skills and a real willingness to roll up his or her sleeves
  • Self-confident and self-starter who is assertive when necessary
  • Patience and a sense of humour
  • Highly organised, ambitious and responsive
  • Natural team player with excellent communication skills and the ability to encourage engage and support those around him or her
  • Drive for results
71

Company Secretary, Subsidiaries Resume Examples & Samples

  • Tertiary qualification in business, finance or law or equivalent experience desirable
  • Thorough knowledge, understanding and experience in a company secretarial environment, particularly managing subsidiary companies
  • Demonstrated ability to work autonomously, and as part of a team, and to plan and prioritise tasks, and work under pressure in order to meet business and statutory deadlines
  • Member of Governance Institute of Australia, or undertaking Graduate Diploma in Applied Corporate Governance or desire to undertake such studies will be highly regarded
72

Assistant Company Secretary Resume Examples & Samples

  • Working with the Group Company Secretary in providing professional corporate governance and secretariat support and advice to our principal customers
  • Interaction with the Chairmen and Members of the Organisation’s principal governance forums in setting agendas and scheduling items for consideration in accordance with the Organisation’s strategic priorities, interacting with presenters, coordinating meetings, and producing minutes of those meetings
  • Ensuring that the Group Company Secretary’s Office and, where relevant, the Leadership Team and Board are aware of and ensuring compliance with relevant market listings, with particular emphasis on governance and stock exchange continuing obligations considerations
  • Demonstrating the AIB Brand Values consistently in interactions and engagement with Team Members, customers and all stakeholders, and ensuring embodiment of the Brand Values within the team
  • Monitoring and adopting changes in corporate governance, regulatory and statutory requirements of relevance to the role of the Company Secretary’s Office and the functioning and operation of our principal Boards, Committees and Companies
  • Generally working with the Group Company Secretary and other Assistant Company Secretaries in fulfilling the wider accountabilities of the Office
  • Technical – Banking and Regulatory Environment– having a sound knowledge of the business of AIB and a clear and comprehensive understanding of the regulatory Codes, Laws and Regulations appropriate to the role and the implications of non-compliance with these; candidates will also be expected to demonstrate a solid understanding of relevant corporate governance standards, and an understanding of the AIB legal entity and organisation structures, operating model and operating environment
  • Customer Relationship Management – seeking out opportunities to create additional value for the customer and AIB, and consistently delivering extraordinary service
  • Communication and Influencing – anticipating the reaction of others and adapting communication and influencing approaches accordingly
  • Team Work and Collaboration – creating the team and encouraging collaboration and partnership
  • Planning and Priority Setting – delegating appropriately, delivering and maintaining focus; candidates will be able to demonstrate highly-effective organisational skills and attention to detail in performing tasks to a high standard, consistently meeting delivery timeframes; and
  • Problem Solving and Decision Making – dealing with increasingly complex issues, deciding on the balance between the degree of analysis and taking a decision
73

Asset Management Office of the Secretary Company Secretary Resume Examples & Samples

  • Statutory administration of JPMorgan subsidiaries and European Branches, and general administration of the department, including dealing with Commercial Registrars and regulators
  • Board meetings – forward planning, preparation of board papers, i.e. Notices, Agendas, Board Packs, AGM documentation) and taking minutes at meetings
  • Ensure appropriate, professional, communication with both Executive and Independent Directors of the Boards
  • Advise and support the Boards on their Governance responsibilities
  • Process appointments and resignations of directors and proactively do annual filings with the local Company Registrar, such as annual returns and statutory accounts, establishing, maintaining and dissolving legal entities
  • Handle the review and execution of powers of attorneys, certificates of incumbency and administration of signatory lists; arrange for notarisation and legalisation of documents as required
  • Assist with the maintenance of the legal agreement database and archive, and assist with producing reports for regulatory filings, database updates and general company secretarial matters
  • University graduate with Company Law or Company Secretarial experience, or ACIS/part ACIS with experience and willing to participate in team work and projects whilst taking ownership of actions. Will consider non-qualified individual with 8 years experience as Corporate Secretary
  • Experience and knowledge of Corporate Law and Governance in Luxembourg required
  • IT literate in Word, Excel, & Powerpoint. MS Access an advantage
  • Good communication and inter-personal skills, with project experience, focused, flexible, pro-active, able to lead and drive executions and communicate effectively with senior management
  • Minute taking in English
  • Strong administrative and organisational skills with a confident can-do attitude with strong attention to detail, and able to multitask and prioritise workload to meet deadlines
  • Aware of the time-critical pressures and ever-changing regulatory environment of working in the regulated financial services industry with an enthusiasm of rising to new challenges
74

Assistant Company Secretary Resume Examples & Samples

  • 3 A-levels
  • Degree
  • ICSA Graduate
  • Excellent IT skills, in particular Word, Excel, PowerPoint and Outlook
75

Assistant Company Secretary Resume Examples & Samples

  • Reporting to the Company Secretary, the key responsibilities will be to assist the Company Secretary in ensuring that MetLife’s Irish companies meet their relevant statutory, regulatory and governance requirements
  • Preparing agendas and board packs for board and committee meetings
  • Organising, attending at, and preparing detailed minutes of, board and committee meetings
  • Maintaining a schedule of agenda items, action logs in respect of board and committee meetings and following up with responsible executives to ensure that the corporate governance requirements are met for the supported MetLife entities
  • Proactively engage with executives on the management, mitigation and monitoring of corporate governance risks
  • For this role there is a preference for a candidate that is part qualified ICSA
  • Honours degree level educated or equivalent
  • Minimum 3 years Irish company secretarial experience (including board and committee minute writing) with some experience gained within a financial services corporation (ideally insurance)
  • Integrity, professionalism and discretion when handling confidential information
  • Strong Microsoft office capabilities, in particular the use of Word, Excel and Outlook
  • Experience with Blueprint or Gems is desirable
76

Assistant Company Secretary Resume Examples & Samples

  • Knowledge of Company Secretarial procedures
  • Knowledge of Blueprint
  • Knowledge of Company Law, Listing Rules, Disclosure Guidance and Transparency Rules, and UK Corporate Governance Code
  • Basic knowledge of accounting
  • Flexible and adaptable in accordance with the different needs of the role
  • Advanced IT skills, including Microsoft Office, Outlook Excel and Blueprint
  • Good interpersonal and communication skills in particular the ability to work in a team environment and with directors and senior management
  • The resilience and flexibility to maintain consistency of work performance under pressure to make sure all deadlines are met
  • Good personal organisational and time management skills
  • Ability to maintain confidentiality and discretion at all times
  • Calm influence and pro-active attitude
  • Chartered Secretary
77

Associate Company Secretary Resume Examples & Samples

  • To manage a portfolio of companies consisting of Indonesian and foreign (ASEAN) private companies
  • To perform full spectrum of corporate secretarial duties including preparing/drafting various Directors’ and Shareholders’ resolutions and minutes of meetings; maintaining and updating statutory registers and records; and filings with the relevant authorities in Indonesia and ASEAN
  • To ensure compliance of the various company laws and statutory & regulatory requirements in ASEAN
  • To liaise with and supervise overseas corporate secretarial agents and external service providers
  • To do data entry and keeping and organizing corporate secretarial files
  • Other corporate-service related administration
  • Have a graduate degree in Law
  • Be have good command of English and Bahasa Indonesia, written and spoken
  • Be familiar with Indonesian Company Law
  • Have a minimum relevant working experience of 2 years
  • Be detailed, organized and result oriented; and
  • Be familiar with Microsoft Office suite software
78

Company Secretary Resume Examples & Samples

  • To ensure compliance of the provisions of Companies Law and rules made there-under and other statutes and bye-laws of the company and ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association
  • Ensure that affairs of the company are managed in accordance with its objects contained in the articles of association and the provisions of the Companies Law and prepares the agenda in consultation with the Managing Director and the other documents for all the meetings of the board of directors
  • Arrange with and to call and hold meetings of the board and to prepare a correct record of proceedings. Attend the broad meetings in order to ensure that the legal requirements are fulfilled, and provide such information as are necessary
  • To arrange with the consultation of chairman the annual and extraordinary general meetings of the company and to attend such meetings in order to ensure compliance with the legal requirements and to make correct record thereof.Carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers
  • Prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorised by the broad of the directors or the executive responsible
  • To engage legal advisors and defend the rights of the company in Courts of Law
79

Assistant Company Secretary Resume Examples & Samples

  • Assist the Head of Secretariat, or other Company Secretaries in the team, with the timetabling, preparation, organisation and conduct of Board and Committee Meetings – including drafting agendas, shell minutes, governance related papers, and distributing/monitoring matters arising items from meetings
  • Assist the Head of Secretariat with the management of the Director Training program
  • Handling the use of an electronic board portal for publication of Board and Committee papers, electronic entity management systems, and general correspondence and telephone calls
  • Conduct the administration involved in implementing corporate actions, such as capital reductions, or company de-registrations
  • Support the Company Secretaries with the administration of company records, general management of company information (including quarterly update of the internal information) and general records management
  • Take responsibility for company secretariat formalities relating to the approval of solvency and account and lodgements with regulators, change of Directors (including standard ASIC and APRA regulatory notification), and the annual APRA Fit & Proper certification process for Directors and other Responsible Persons/Managers
  • Assist the Company Secretaries in conducting annual reviews of charters, policies and other governance documents, and prepare drafts of board papers on these topics
  • If required, assist a Company Secretary in Board and Committee meetings
  • Organise requests for execution of documents on behalf of the Wealth boards
80

Company Secretary Resume Examples & Samples

  • Sound knowledge of the recent changes in the Companies Act and their impact on the business
  • Coordination with other Fluor offices from time to time based on need on secretarial and legal matters
  • Facilitate external inspections of the company records including ensuring independence of external auditors
  • Liaisoning with ROC, CLB, MCA, RBI and other agencies concerning the Business of the Company
  • Liaisoning with various departments of the Company for various compliances as applicable to the Company and producing the Consolidated Compliance report before the Board at every Board meeting
  • Ensure timely and accurate deposition of VAT in various states/ Service tax/ and TDS. Ensure timely fining of all tax returns. Work closely with business on new tenders/ projects etc and review from tax perspective
  • Should have good communication skills, be a team player and should be able to handle the job independently
  • Knowledge of direct tax and SAP would be an added advantage
  • Ability to multi task in a fast paced environment, prioritizes tasks, and consistently meets deadlines
  • Proficient in PC-based applications
  • Experience in SAP
  • Knowledge of direct tax and SAP
81

Assistant Company Secretary Resume Examples & Samples

  • Attend and ensure the efficient running of all relevant Board meetings
  • Manage the approval of corporate actions via circular resolution when required outside of a Board meeting, including any required lodgements with the relevant regulators
  • Assist with the management of the Company’s internal governance procedures
  • Assist in, arrange and provide advice to the Boards, individual directors and business leaders
  • Drive process improvements to reduce costs and create better efficiencies across the secretariat function; and improve understanding of approval processes across the Group
  • A degree in law or business or communications (Post graduate qualifications in governance will be highly regarded)
  • Four plus years experience in a Company Secretarial role in a large international corporate group or publicly listed company
  • A proven experience in collaborating and consulting with Boards, subsidiaries and joint ventures, including dealing with Board members and Senior Executives
  • Good Corporations Act knowledge and application
  • Demonstrated interpersonal communication skills, organisational skills, attention to detail and the ability to work as a member of a team
  • An ability to work flexibly and adaptively in a complex environment with multiple stakeholders
82

Company Secretary Italy Resume Examples & Samples

  • Degree in Economics or Law
  • At least 3/5 years of experience in the same role
  • Previous experience at accounting or law firms, corporate offices of companies, banks, SIM, insurances (preferred listed)
  • Good knowledge of Company Law and corporate affairs
  • Fluency in both spoken and written English
  • Good knowledge of Microsoft Office
  • Precision and attention to details
  • Seriousness
83

Assistant Company Secretary Resume Examples & Samples

  • Provide senior professional expertise and input for a wide range of PLC and subsidiary Company Secretarial work for the Group
  • Personal and supervisory responsibility for statutory work for Group Companies
  • Responsible for the design, development and management of share-based benefits schemes
  • Preparation and production of shareholder documentation to meet both UK and US listing requirements. Advise on matters of company and commercial law, governance and the regulatory environment
  • Oversight, supervision and delivery of subsidiary company transactions and subsidiary governance and compliance
  • Delivery of a wide range of projects associated with the Group’s duties and responsibilities as a global UK and US listed FTSE 100 Company including the Annual Report and Form 20-F and the Annual General Meeting
84

Interim Assistant Company Secretary Resume Examples & Samples

  • Help maintain departmental records of meeting and activities to ensure compliance with all applicable legal and statutory requirements
  • Co-ordinate and manage meetings and conference call
  • Collate Board papers and manage through the systems in place
  • Ensure follow up actions are tracked, seeking to ensure that the actions are completed on time and reflected in the minutes
  • Assist with the production of minutes for routine resolutions, letters of appointment and resignation and other relevant documentation for the Group’s UK subsidiaries, as well as the administration of statutory records as required by the Companies Act
  • Help prepare statutory documents (e.g. statutory forms and annual confirmation statements) for filing in accordance with Companies Act requirements and deadlines
  • Assist with the maintenance of various company registers
  • Assist with the collation of company papers and investment reports
  • Issue new share certificates and entering them onto the register
  • Maintaining records of members/shareholders and file changes of Directors / Secretary with Companies House
  • Coordinate response to queries from Companies House
  • Update all systems
  • Support the compilation and filing of Annual Returns
  • Ensure all books and records are maintained and up to date
85

Company Secretary Assistant Resume Examples & Samples

  • Taking minutes of governance meetings accurately and producing drafts promptly for approval
  • Assembling governance meeting packs and reviewing the contents for consistency, coherency and house style
  • Coordinating the agendas and actions logs for governance meetings and managing the scheduling of meetings
  • Making filings with Companies House and overseas branch regulators and maintaining internal records systems, in particular Blueprint Oneworld
  • Responding to requests for corporate information from the business
  • Maintaining the EMEA corporate organisation chart
  • Arranging for documents to be notarized and/or apostilled with external notaries
  • Engaging with company secretaries in overseas jurisdictions of Northern Trust
  • Supporting strategic projects which impact on Company Secretarial services of Northern Trust group entities
  • Engaging with and supporting Compliance and Risk Management in analysing the requirements of new laws and regulations impacting the corporate governance of Northern Trust’s group entities and the implementation of processes and procedures in order to comply with such requirements
  • Ideally the person will be a highly organized person currently working in a legal or governance role in a large organisation or in a professional services firm
  • Experience of financial services is not required but would be advantageous
  • Company secretarial work
  • Taking minutes
  • Corporate law and an understanding of the Companies Act 2006; and
  • Working with senior management and key stakeholders from different disciplines,
  • Key stakeholder management
  • A pro-active and diligent team player with the ability to prioritise and work to set deadlines within a challenging environment
86

Company Secretary Resume Examples & Samples

  • Appropriate qualification and member of an appropriate professional body (ICSA) in accordance with the Companies Act 2006
  • Significant post qualification experience with a quoted company
  • Strong working knowledge of the Companies Act, governance codes and regulations
  • Strong working knowledge of the AIM rules, main market listing rules and disclosure and transparency rules
  • Extensive experience of working with registrars and share registration
  • Experience of project and budget management
  • Knowledge of other functional areas desirable e.g. Health and Safety, CSR, HR, contract management, data protection and tenders
  • Experience of managing insurance programmes and claims
87

Company Secretary Resume Examples & Samples

  • Third level qualification
  • ICSA qualified with a minimum of 2-3 years’ experience in a top tier Accountancy Practice
  • Proficient on corporate governance and company secretarial matters
  • Strong attention to detail and excellent time management skills
  • Ability to take the lead on projects
  • Experience dealing directly with mid- to high-level internal and external clients and senior
  • Manage the business of international subsidiaries through the setting of agendas, preparation
  • Assisting the Treasury function with KYC requests relating to international subsidiaries; and
  • Assisting on ad hoc governance queries
88

Closed End Funds Company Secretary Associate Resume Examples & Samples

  • Provide Company Secretarial support (liaising with the relevant company secretary to prepare papers for board meetings, committee meetings and shareholder meetings)
  • Dealing with routine board and shareholder correspondence
  • Attend Board meetings and assist with taking minutes
  • Draft and proof read annual and interim reports
  • Draft and proof read Forms of Proxy and Forms of Direction
  • Assist with AGM preparation (draft scripts, proof read documents, AGM presentations)
  • Assist with corporate action projects (eg drafting and proof reading tender documents, prospectuses, circulars)
  • Preparing and uploading stock exchange announcements (including month end reports, significant shareholding disclosures, announcements regarding directors’ dealings
  • Companies House filings and maintenance of statutory records
  • Assist with website maintenance including getting relevant documents uploaded to the website (annual reports, interim reports, terms of reference, directors biographies etc)
  • Articulate and well presented
  • Existing Company Secretarial qualifications is advantageous, but not essential
  • The ability to deal with senior individuals
  • The ability to work well as part of a team
  • They should have strong administration skills
89

Assistant Company Secretary Resume Examples & Samples

  • Line management responsibility for the Company Secretarial Administrator, providing supervision, guidance, training and development
  • Monitor and ensure compliance with the requirements of the US Securities and Exchange Commission, New York Stock Exchange, FCA Listing, Disclosure and Transparency rules, including the preparation of regulatory announcements and filings e.g. total voting rights, block listing, director declarations etc
  • Monitor developments in corporate governance, company law, regulation (FRC, FCA, SEC and NYSE) and best practice, and any impact on company secretarial procedures, practices and disclosures, recommending changes as necessary and draft associated papers for board meetings
  • Support the Disclosure Committee and HSSE Review Committee, attend meetings, ensure compliance with committee terms of reference and take minutes
  • Contribute to the production of the Annual Report and Accounts generally with particular responsibility for the preparation of the Corporate Governance Report, Directors’ Report and ensuring compliance with additional US reporting requirements
  • Assist with the organisation and administration of the AGM; manage the preparation of the associated shareholder documentation and completion of the statutory and regulatory requirements following the conclusion of the meeting
  • Ensure appropriate content on amecfw.com as it pertains to corporate governance and company law requirements. Maintain dividend information in shareholder section
  • Maintain relationships with the Registrar and ADR depositary bank, assisting with the dividend process and resolving shareholder queries
  • Assisting with the provision of advice in relation to the Amec Foster Wheeler plc Securities Dealing Code, the maintenance of PDMR, Insider and Restricted Employee lists and providing clearance to deal
  • Maintain the Amec Foster Wheeler plc share capital schedule and update for any Treasury share movements
  • Maintain the Amec Foster Wheeler plc Register of Substantial Interests
  • Act as at Secretary to the Changes in Corporate Structure Approval (“CICSA”) Committee administering the CICSA procedure and associated SOX quarterly certifications process, including review and input into CICSA papers
  • Act as named Secretary to subsidiary companies, ensuring that all legal and statutory obligations are met
  • Provide advice and guidance to the functions and business units on governance, company secretarial and company law matters. Respond to company secretarial information requests
  • Oversee provision of company secretarial support on major internal transactions and projects e.g. group restructurings and the acquisition and divestment of entities and assist as required
  • Support the wider team in the provision of company secretarial administration services to the Group’s UK subsidiaries as required e.g. drafting of minutes, resolutions, statutory forms and ad hoc document requests
  • Oversight of the maintenance of statutory records in GEMS and the corporate structure chart
  • Contribute to the UK corporate simplification project
  • Oversee the preparation and execution of powers of attorney in compliance with the group mandatory procedure
  • Support the Reward and Share Plans Manager as necessary e.g. review of associated regulatory announcements, provide cover for Sharesave exercise
  • Assist on major projects g. post John Wood Group takeover integration tasks, compliance with EU Market Abuse Regulation, asset re-unification project to clear dissentient registers
  • Administer the Corporate Secretariat’s holiday file
90

Company Secretary Resu