Secretary Resume Samples

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MH
M Hyatt
Merl
Hyatt
49545 Mann Ramp
Houston
TX
+1 (555) 846 1794
49545 Mann Ramp
Houston
TX
Phone
p +1 (555) 846 1794
Experience Experience
Houston, TX
Secretary
Houston, TX
Spinka-Lind
Houston, TX
Secretary
  • Network with other assistants at agencies and management companies
  • Responsible for providing secretarial works to Partners/Managers and team members
  • Providing reception and assistance service for key customers and management
  • Create and develop orientation materials and provide orientation for 50-60 international, visiting medical students from seven universities worldwide
  • Provides full-time secretarial assistance to the Contract Manager
  • Manages the Workshop’s main email account. Creates templates and sends email confirmations
  • Hires and provides leadership to student employees including assigning tasks, reviewing work, training and answering questions regarding work
present
Boston, MA
Secretary
Boston, MA
Bahringer, Quigley and Abshire
present
Boston, MA
Secretary
present
  • Provides full-time secretarial assistance to the Division Manager or Section Manager
  • Provide backup assistance to the Administrative Assistants
  • Assisting the SHE Manager and Assistant HRBP with any general queries
  • Provides support by typing / creating memorandums, reports, charts and correspondence as requested by the Director, Assistant Director, or Operations Manager
  • Provide clerical and administrative assistance to the Director of Facility Operations and Engineering and IT Manager as necessary
  • Manages SC audit management responsibilities, and resolution of open items through communication with coalition management
  • Manage provider directories and technical assistance mailboxes & various email lists
Education Education
Bachelor’s Degree in Efficiency
Bachelor’s Degree in Efficiency
Towson University
Bachelor’s Degree in Efficiency
Skills Skills
  • Highly responsible with strong work ethic, great attention to detail, and consistent punctuality
  • Maintaining a professional demeanor and exhibiting a strong sense of responsibility and reliability
  • With strong sense of responsibility and excellent communication skills, able to work under high pressure
  • Strong attention to detail and ownership for the delivery of high quality work
  • Ability to work well with a team, have excellent customer service skills, and be able to relate well with people
  • Ability to perform basic mathematics (e.g., add, subtract, multiply, and divide whole numbers, fractions, and decimals, and to calculate percentages)
  • Ability to multi-task, manage details and organize efficiently and effectively
  • Proficiency in Microsoft WORD and EXCEL and Adobe Acrobat Professional
  • Ability to communicate with physicians, patients and hospital staff in a professional manner is essential
  • Excellent business English both written and oral. Outstanding attention to detail is essential
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15 Secretary resume templates

1

Secretary Resume Examples & Samples

  • Draft and proof internal and external letters and memos
  • Manage a fast-paced, wide-ranging desk
  • Answer calls
  • Scheduling, coordinating calendars and making travel arrangements
  • Prepare letters and memoranda
  • Ordering and stocking of office supplies
  • Prepare expense reports
  • Maintain a data base
  • Provide back-up to other secretaries within the group, as well as assist with other department administrative support responsibilities
  • Minimum 1 year administrative support experience assisting an entertainment attorney at an entertainment law firm or in-house legal department
  • Previous contract experience; redlining experience
  • PC knowledge - Microsoft Word /Outlook (current versions)
  • Strong proofreading skills required
  • Ability to take accurate, fast notes
  • Simultaneously handle multiple tasks with accuracy
  • Effective communicator, both verbal and written
  • Able to work overtime on an "as-needed" basis
  • Excel experience
  • A.A. degree
2

Secretary Resume Examples & Samples

  • Answering phone calls in a professional and responsive manner
  • Schedule conference calls and meetings
  • Interact with internal executives and outside firms
  • Making travel arrangements for both domestic and international travel
  • Preparing expense reports and ensuring they are submitted in a timely manner
  • Oversee and manage deadlines related to ongoing projects and open matters
  • Organize substantive materials in a professional manner
  • Assisting with other Corporate Legal Department administrative support responsibilities
  • MS Office, Outlook, Excel, PowerPoint
  • Ability to write clearly and communicate well both verbally and in writing
  • Sound and mature judgment on the prioritization of tasks
  • Experience supporting senior attorney or executive in an in-house function
  • SAP Workplace
3

Secretary Resume Examples & Samples

  • Proficiency in Microsoft Office programs
  • Some knowledge of database/archiving/inventory programs preferred
  • Strong written and verbal skills, excellent organizational and time-management skills
  • Self-motivated, takes initiative
4

Secretary Resume Examples & Samples

  • Assisting the head of Thailand and potentially a few bankers in general administrative duties
  • Coordinating travel arrangements & preparation of expense reports
  • Maintain daily calendars/agenda of meeting, events and conference calls
  • Staff movement administration, tracking and reporting, managing new joiner, leaver and transfer process for application and systems access
  • Handle internal and external correspondence
  • Compile information/statistics, prepare documents and presentation materials
  • Answer client queries or redirect them to the appropriate person
  • At least 5-6 years’ experience in investment banking environment, experience in product groups will be an advantage
  • Formal Secretarial training
  • Excellent PC skills – Outlook, MS Word, Excel and PowerPoint
  • Strong attention to detail, highly organised and motivated
  • Demonstrates initiative, good work attitude, ability to multi-task and work long hours and under pressure in a demanding work environment
5

Secretary Resume Examples & Samples

  • Schedule meetings, including location
  • Maintain Google & Outlook calendars
  • Arrange conference calls & video conference calls
  • Arrange all travel, including airfare, hotel, and ground transportation
  • Prepare and submit expense reports
  • Filing and distribution of all executed contracts
  • Circulate contracts for execution
  • Provide additional support to other team members and department as needed
  • IT support
  • Update JIRA vendor management tool as needed
  • Submit attorney time reports via Seregenti system
  • Track MCLE credits
  • General administrative support
  • 5+ years experience in an administrative role supporting multiple attorneys and/or paralegals
  • Strong verbal & written communication skills
  • Proven success supporting multiple attorneys
  • Ability to thrive in a fast-paced environment
  • Computer skills required include: SAP, Outlook, Excel, Word, PowerPoint, JIRA
6

Secretary Resume Examples & Samples

  • Answering phones, maintaining Outlook calendars and contact lists (including regularly scheduling meetings and calls across domestic and international time zones); faxing, photocopying, scanning, and mailing documents; booking travel; preparing expense reports; tracking matters and key dates; entering time in Serengeti
  • Revising and redlining Word documents; drafting or revising and maintain records of legal correspondence; preparing evidentiary materials for cases; assisting in preparation of PowerPoint presentations; preparing and updating Excel spreadsheets (including data entry)
  • Maintaining various files and filing systems for the supported attorneys
  • Assisting in review, analysis and reconciliation of invoices and expenses billed by outside counsel and vendors
  • Organizing, scanning, and entering Theme Park license agreements/data into eDocs
  • Maintaining the license database of third-party licensors with up-to-date contact information in Microsoft Access
  • Working with Main Files to retrieve records and contracts from storage, and
  • Maintaining on-site records in an orderly fashion as well as calendaring meetings, scheduling conference calls, answering phones, word processing duties and ordering office supplies
  • Secretarial background with a minimum of 3 years secretarial experience, preferably in the transactional or litigation practice of a large law firm or multi-national corporate legal department
  • Experience supporting a number of legal professionals at one time and appropriately balancing priorities
  • Task-oriented and able to track, prioritize and complete multiple tasks in a busy and energized environment
  • Outstanding judgment and the ability to work with minimal supervision
  • Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Serengeti and SAP
  • Detail-oriented with superior organizational skills and willingness to maintain rigorous legal filing system
  • Works well with a variety of people, including clients, vendors, staff, paralegals and attorneys
  • 4-year degree (bachelor’s)
7

Secretary Resume Examples & Samples

  • Minimum 5 years administrative experience supporting executives in a corporate environment
  • Disney experience preferred
  • Foreign languages
  • International experience, through relevant work experience in organizations with worldwide offices and/or through extensive living and/or travel outside the U.S
  • Interest in corporate citizenship, especially philanthropy and community engagement
  • Knowledge of Cybergrants, Charity Navigator and Guidestar
  • Experience working with senior executives
  • Excellent written, verbal, and interpersonal communication skills to assure successful interaction with all levels of employees and external contacts
  • Strong interpersonal skills and the ability to work well in a team environment
  • Strong professional demeanor and the ability to work seamlessly with the offices of senior management at Disney and with senior executives in non profit organizations and public agencies
  • Demonstrated flexibility and professionalism in an environment where change is constant
  • Enthusiastic attitude, strong work ethic, demonstrated desire to want to help
8

Secretary Resume Examples & Samples

  • Provide high level day to day administrative support to the EVP – Programming & Development, ABC Family
  • Primary contact for all incoming calls and communication
  • Manage heavy telephone contact with internal and external contacts
  • Extensive scheduling of meetings and the maintenance of calendars and contacts
  • Coordinate conference calls, meetings and events (e.g. book conference rooms, order meals, etc.)
  • Prepare and type documents (presentations, itineraries, agendas, correspondence, etc)
  • Assist in the preparation of meetings, presentations and reports
  • Process expense reports via SAP and maintain and understanding of company expense policies
  • Handle unsolicited material and inquiries
  • Attend staff meetings and document agenda items discussed
  • Book/coordinate travel
  • Order office supplies and handle shipping requests as needed
  • Distribute department mail
  • Word/Excel/Outlook/PowerPoint experience
  • Effective communication skills in both verbal and written form
9

Secretary Resume Examples & Samples

  • Independently researches a wide variety of information requests
  • Organizes and maintains files of supervisor's correspondence and records, following up on pending matters. Has frequent access to highly confidential information and files
  • Routes or answers routine correspondence not requiring supervisor's attention.Prepares routine letters and memoranda for principal's signature. 7. Prepares special reports, gathering and summarizing data. Prepares complex correspondence, reports, and presentations often using the most advanced office technology, including word processing, graphics and spreadsheets
  • Organizes and expedites flow of work through supervisor's office. Initiates follow-up action
  • May assign work to others. May coordinate hiring or secretaries and support staff
  • Perform these and other duties as directed
10

Secretary Resume Examples & Samples

  • Manages schedule, calendar and meetings for President
  • Manages and prepares documents including meeting agendas and presentation materials
  • Partners and works extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc
  • Manages Travel and Expense for President (including understanding of company expense policies). Creates expense reports and reconciles credit card account
  • Handles memberships and subscriptions for President; orders office supplies, snacks and beverages; and processes other electronic transactions
  • Maintains files, coordinates pickup and delivery of materials as requested including scheduling courier and overnight services
  • Creates a professional and positive environment for all who interact with the Office of the President
  • Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates, visitors at all levels. Ability to tactfully manage President’s time, multi-task and communicates with authority
  • Is accessible 24/7 via telephone and e-mail to handle urgent requests
  • Assists with departmental tasks, including conference room requests
  • Drafts correspondence and manages incoming/outgoing mail
  • Coordinates VIP tickets and passes for guests, clients and key contacts
  • Other miscellaneous duties and department projects assigned, including personal tasks and errands
  • Minimum 5-7 + years administrative experience at senior management level within entertainment industry, preferably within The Walt Disney Company
  • Excellent computer proficiency – Mac & Windows: Microsoft Word, Excel, PowerPoint
  • Excellent and professional phone skills
  • Ability to anticipate needs, be proactive, resourceful and flexible
  • Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
  • Strong people skills, including the ability to work effectively with other executives, film makers, assistants and staff at all levels
  • Effective communicator, both verbally and written
  • Professional demeanor to serve as first point of contact for Office of the President
  • Ability to operate on a shared desk and form a strong partnership with the other Assistant
  • Knowledge of past and current Disney/Pixar films
  • Bachelor’s Degree in Communications, English, Business Administration or Equivalent experience
11

Secretary Resume Examples & Samples

  • Minimum 3 years administrative experience
  • Demonstrated computer proficiency with Outlook, PowerPoint, Word and Excel
  • Demonstrated strong verbal and written communication skills and grammar skills
  • Demonstrated strong follow through skills, with attention to detail
  • Demonstrated strong organizational and time management skills
  • Demonstrated ability to multi task and mange competing priorities
  • Demonstrated initiative to take action to resolve issues, accomplish tasks, and improve efficiency
  • Knowledge of SAP, SharePoint, and HR Policies and Practices
  • Demonstrated administrative experience within the WDPR organization
  • Ability to work in/support a team environment
  • Demonstrated guest/client service skills
  • Demonstrated strong relationship skills
  • High School Degree or Equivalent
12

Secretary Resume Examples & Samples

  • Primary Admin support to Vice President
  • Admin support responsibilities may include multiple executives; include VPs and/or Director level
  • Provide general office management support to team, including the maintenance of supplies and handling of building occupancy related matters
  • Participate in administrative team, providing backup to other assistants and contributing to common administrative duties
  • On-board new employees, including physical and IT access, acquisition of appropriate equipment, providing general team and systems orientation, establishment of remote access and all other necessary functionality requirements
  • Domestic and international business travel, including trip logistics and itinerary, meeting coordination
  • Coordinate and support the planning of on-site and off-site events and meetings
  • Assist with special projects and events as needed
  • Minimum of 5 - 7 years providing executive level administrative support
  • Minimum of 1 year using business management software (Ex. SAP, PeopleSoft)
13

Secretary Resume Examples & Samples

  • Answering multi line phones
  • Distributing and following-up on documents
  • Updating databases and lists
  • Scheduling and preparing for meetings and handling calendar
  • Proof reading and editing
  • Managing document flow, including creating and maintaining files (electronic and hard copy)
  • Other general administrative duties (processing mail, copying, etc.)
  • Use of Microsoft office such as Word, Excel, and PowerPoint
  • Word processing (composing and generating letters, memos and fax cover sheets)
  • Miscellaneous duties as required
  • Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
  • Exceptional organizational and interpersonal skills
  • Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
  • Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
  • Common sense, dependability, discretion and attention to detail are required
  • Must be a self-starter with a team-player attitude
  • Excellent communication skills – written and oral (must have a professional and courteous demeanor)
  • 1 – 3 years experience as an administrative assistant
  • Industry experience preferred
  • Development or Production company experience a plus
14

Secretary Resume Examples & Samples

  • Demonstrated computer proficiency with Outlook, Word, PowerPoint, Excel and SAP
  • Proficiency test required for typing 40 WPM and for grammar skills
  • Demonstrated verbal and written communication skills, as well as telephone etiquette skills
  • Demonstrated strong decision making skills
  • Demonstrated strong proofreading skills
  • Minimum 2 years WDW professional administrative experience
  • Proven knowledge of SAP & Casual Buyer
  • Willingness to learn new software applications
15

Secretary Resume Examples & Samples

  • 3-5 years experience and strong user in Microsoft Office components (Outlook, Word, PowerPoint and Excel)
  • Minimum of 5 years providing executive level administrative support
  • Prefer 5+ years providing senior executive level administrative support in large organizations
  • Prefer 3-5 years experience with SAP
16

Secretary Resume Examples & Samples

  • Organize events
  • Casual Buyer
  • A minimum of 2 to 3 years experience supporting a senior lawyer or executive
17

Secretary Resume Examples & Samples

  • Provide day-to-day administrative support to EVP/CHRO
  • Coordinate/confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones
  • Provide additional administrative and office support such as answering incoming phone calls, detailing messages, distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, and ordering supplies
  • Assist with the creation of PowerPoint presentations (i.e. understand and translate information into most concise format, etc.)
  • Interaction with various internal departments, external organizations, executive management, senior management, board of directors, and outside investors globally
  • Event coordination/planning experience (able to plan and execute corporate events from beginning to end, i.e. annual shareholder meetings, board of director meetings, occasional off-site meetings)
  • Handle all contact management tools/resources for EVP/CHRO
  • Support basic office functions as required (i.e. maintain copy/supplies room, stock kitchen supplies, sort mail)
  • Polished, poised, senior level Executive Assistant with a minimum of 7-10 years experience supporting senior executives within large, corporate environments
  • Excellent knowledge of personal computers and their software applications; Microsoft Outlook, Word, Excel and PowerPoint; Mac applications, inclusive of Keynote
  • Able to juggle multiple projects/tasks at once while remaining poised, calm, and low key
  • Highly meticulous, extreme attention to detail, organized, approachable and friendly but assertive
  • Understand and intuitively anticipate needs and demands for this key executive role
  • Type 50 WPM+ accurately
  • Ability to work as a team member and meet constant deadlines
  • Availability to work overtime without prior notice
  • Ability to handle highly discrete, confidential, and sensitive information
18

Secretary Resume Examples & Samples

  • Heavy phone contact
  • Scheduling and coordination of conference calls
  • Preparation of travel and expense for the two attorneys
  • Preparation and review of documents, including word processing, editing, proofreading, converting, formatting and comparisons of various types of confidential documents
  • Filing and organization of documents
  • Distributions
  • Legal or administrative secretarial background with a minimum of 3 years secretarial experience
  • Advanced working knowledge of computers including current versions of Microsoft Word, Outlook, Workshare, Track Changes, Adobe Acrobat Reader and OCR Scanner
  • Basic knowledge of Microsoft Excel and PowerPoint
  • Familiarity with SAP is preferred
  • Familiarity with e-Docs is preferred
  • Strong proofreading skills
  • Discreet with confidential information and documentation
  • Self-starter mentality with the ability to take initiative
  • Ability to be resourceful and flexible
  • Professional demeanor and strong people skills including ability to work effectively as part of a team
19

Secretary Resume Examples & Samples

  • Cover all telephone and scheduling needs
  • Book travel and process expense reports
  • Attend staff meetings and participate and follow through as needed
  • Manage special projects as required
  • Build decks for presentations
  • Knowledge of current children’s programming
  • Must be self-motivated and have a take charge attitude
  • Assistant experience at an executive level
  • SAP experience
20

Secretary Resume Examples & Samples

  • Extensive diary management involving arranging meetings, video and telephone conference calls across different time zonesPro-actively checking and responding to emails, prioritizing and delegating actions and following up to ensure they are addressed/completed, dealing with confidential issues
  • Coordinated internal/ external meetings and conference calls
  • Handle phones calls
  • Recorded and transcribed meetings
  • Arranged complex international travel
  • Processed expense and credit card claims
  • Head of all secretarial/reception staff including recruitment, training them on presentation and research production and running their annual review appraisals
  • Assisting with the set up of the London office
  • Ordering stationery for the office and updated IT equipment
  • Monitoring and approval of expenses claims
  • Company secretarial services (agendas, minutes, companies' files and registers),
  • Book-keeping and accounting of two companies, including invoicing, online banking, reconciliations, as well as managing external audits
  • Researched and implemented insurance policies -contents, public and employee liability, health and travel
  • Approved monthly invoices, maintained petty cash
  • Preparing material for management committees and Board meetings
  • Ability to prioritize under stressful situations
  • Advanced project and time management skills
  • Action oriented/proactive approach
  • Exceptional telephone management skills and etiquette required
  • Proactive; must take initiative in learning and applying new skills
  • Advanced-level skills in Microsoft Outlook, Word and Excel
21

Secretary Resume Examples & Samples

  • Type and distribute letters, memos, and reports for Plant Manager and his staff from dictation and written work, plus compose those as required from confidential records and files
  • Analyze reports and bring to attention of the Plant Manager, trends and variances from objectives
  • Prepare and maintain graphs and presentations on items as directed by Plant Manager and his staff. Assist with preparation of data for forecasts, budgets, financial plans, etc
  • Type ACTs and other confidential material for Plant Manager and his entire staff. Maintain records on ACT status, trace progress of it, and follow up
  • Answer telephone for Plant Manager and his staff. Set up appointment schedules and keep appointment calendars in order. Handle incoming and outgoing mail, follow-up file, conference room schedule, vacation schedules, etc
  • Arrange transportation, hotel accommodations, and expense money forms for Plant Manager and his staff. Keep office supplies on hand and order when needed. Maintain key cabinet and order keys when required
  • Function as the intermediary between Plant Manager and his staff as well as other company personnel, with regards to answering routine questions, setting up appointments, scheduling meetings, requesting information, etc
  • Perform miscellaneous typing for Assembly and Machine Shop Supervisors and their foremen, and Safety Specialist. Act as back-up typist for Engineering Department in preparation of Cost Summaries, White Papers, etc
  • Prepare and coordinate presentations for internal and external use, utilizing Power Point and similar presentation packages. Work with graphic design as necessary to incorporate photographs, sketches, outlines, etc
  • Reports to Plant Manager
  • Frequent contact with corporate staff and their secretaries
  • Frequent contact with other managers and their secretaries on matters relating to manufacturing activities
  • Frequent contact with vendors and customers, via telephone and correspondence
  • High School (Business College) with training in typing and filing
  • Minimum of five years’ business office experience required
  • Ability to prioritize and be efficient with all tasks
  • Experience with Microsoft PowerPoint, MS Excel, MS Word, etc
  • Shorthand or like is beneficial but not required
22

Secretary Resume Examples & Samples

  • Schedules meetings, distributes mail, fills catering requests, orders department supplies, takes meeting notes, logs, and fills out forms
  • Manages expense reports, process timesheets
  • Manages calendars, screens calls, makes travel arrangements domestic & international, sets up & maintains dept filing system, completes & tracks expense reports and purchase requisitions
  • Coordinates & prepares office space for new employees
  • Ensures department kitchen and snack machine is stocked
  • Maintains confidentiality of highly sensitive information
  • Answers department specific questions over telephone and redirects calls
  • Acts as liaison for department
  • Answers or directs complex questions in management’s absence
  • Must be task-oriented with an excellent sense of priority, highly organized and capable of handling a number of sensitive and important issues simultaneously
  • Working knowledge of operating office equipment
  • Ability to proactively manage calendar tracking
  • Knowledge of letter and report formatting
  • Strong experience in managing expense reports both domestic & international
  • Ability to interface with all levels of the organization
  • Proven ability to multi-task
  • Proven ability to be a self-starter
  • Extensive knowledge of Software packages including
  • Very good Business Vocabulary Skills
  • Very good Business English Skills
  • Very good Business Math Skills
  • Very good Business Double-checking
  • Understanding working in a creative environment
  • Knowledge in entertainment field
  • Must have HS Diploma or equivalent
23

Secretary Resume Examples & Samples

  • Primary Admin support to Senior or Executive Vice President
  • Assist as back up support to Vice President(s)
  • Periodically provide general office management support to team, including the maintenance of supplies and handling of building occupancy related matters
  • May oversee casual, temporary or other Administrative staff responsibilities
  • May lead small to medium projects or events as needed
  • Minimum of 5-10 years providing executive level administrative support
24

Secretary Resume Examples & Samples

  • Operating Participants Business Development team – In charge of establishing relationships and negotiating leases and other agreements with third party tenants at our retail, dining and entertainment districts, participants within our theme parks, and participants within other areas of the Parks & Resorts property
  • Strategy team – Responsible for the development of the tenant leasing approach and plan for retail, dining and entertainment tenants, and for establishing strategic context for Corporate Alliances in support of broader corporate initiatives at The Walt Disney Company
  • Providing day-to-day administrative support to the Vice President - Operating Participants, Strategy, and Card Services
  • Previous experience in executive administrative support or office management in a corporate environment
  • Advanced computer and technical proficiency including but not limited to Microsoft Word, Excel, Outlook, and PowerPoint
  • Demonstrated positive attitude with the ability to be proactive, resourceful and flexible
  • Strong organizational and follow through skills with detail orientation
  • Excellent written and verbal communication and interpersonal skills that ensure successful interaction with all levels of the organization including senior-level executives and their assistants
  • Ability to take initiative and work with minimum supervision
  • Experience with teleconference and video conference systems
  • Ability to handle confidential information and exercise discretion and good judgment when managing sensitive issues
  • Demonstrated knowledge of The Walt Disney Company
  • Eagerness to learn the substance of the work in which the group is involved, in order to be an effective facilitator within the business unit
  • Ability to work a flexible schedule as needed
25

Secretary Resume Examples & Samples

  • Support tracking, coordinating and managing meeting and activity schedules for the Controller and key team members
  • Plan and organize travelling and logistics arrangements including visiting executives
  • Prepare and submit travel and expense reports timely
  • Coordinate and follow up key activities related to Controllership team and with other LOBs
  • Liaise and communicate effectively within Finance and other LOB partners locally in Shanghai
  • Disney Resort and also among managers and partners in the US
  • Support team administrative tasks like stationery management
  • Support the development and preparation of executive level communications utilizing
  • Microsoft PowerPoint, Excel and Word as needed and to handle simple translation of documents
  • Set up effective filing system for the team
  • Back up other executive assistants if needed
  • Bachelor’s degree or above, major in administration or secretary is preferable
  • 3-5 years of experience in administrative assistant or executive assistant in multi-national company
  • Proficiency in Microsoft Office tools such as Outlook, Word, Excel, PowerPoint and Lync
  • Ability to work under pressure and handle multiple priorities without jeopardizing quality
  • Ability to work well in a team environment, to collaborate and interface with team members internal and external to the organization
  • Proficient in spoken and written Chinese and English
  • Mature, credible and strong interpersonal skillsProactive, self-motivated, and culturally sensitive
  • Flexible and embraces diversity of job tasks/varieties
  • Natural curiosity and desired to learn
26

Secretary Resume Examples & Samples

  • Good knowledge of the finance industry sector
  • Well organized, mature, independent, and able to work under pressure in a fast moving environment
  • Enthusiastic team player
  • Eager to get involved and fully participate in the team - “can do" attitude
  • Time management - ability to prioritize
  • High degree of common sense and a willingness to assume responsibility
  • Sense of confidentiality
  • Good knowledge of Word, Excel, PowerPoint and Microsoft Outlook
27

Secretary Resume Examples & Samples

  • Diary management including scheduling meetings, appointments and conference calls
  • High level travel arrangements including arranging flights, hotels, visa and transport
  • Documentation preparation and expense claim processing
  • Maintaining proper filing and record
  • Assist in daily office operations and other ad-hoc duties as required
  • Minimum of 5 years experience in a similar role supporting senior manager within International Banks or Law firms. Team support experience is highly preferred
  • Proficient in Microsoft Office including Word, Excel and PowerPoint
  • Excellent communication skills including fluency in English. Must be able to communication with internal and external contacts
  • Well organized and detail minded person with good interpersonal skills
  • Mature and proactive approach to work
28

Secretary Resume Examples & Samples

  • Types and proofs a variety of correspondence, forms, documents, memoranda, and reports in an accurate and efficient fashion. Typically uses word processing equipment or a personal computer
  • Answers telephones, routes call, takes messages and/or provides information in accordance with the department or university policy
  • Operates electronic mail systems and coordinates the flow of information, both internally and externally
  • Schedules and confirms meetings and appointments for supervisor or department staff
  • Orders and maintains office supplies as necessary
  • Performs a variety of clerical duties, e.g., photocopies, collates, distributes, mails, faxes, files, delivers and/or picks up materials from on or off-campus
29

Secretary Resume Examples & Samples

  • Heavy telephone contact with internal and external contacts
  • Process expense reports
  • Keynote/ Final Cut Pro
30

Secretary Resume Examples & Samples

  • Provide a wide variety of administrative and staff support requiring high-level analytical and organizational skills to departmental executives
  • Prepare correspondence, reports, and data tables of an advanced nature. Compose memos and other types of correspondence for departmental executives. Perform project-oriented assignments for department to include researching data, compiling information, and prepare formal results on results and recommendations
  • Receive and screen visitors and phone calls; resolve issues as appropriate or relay messages / notify manager. Prepare and maintain budget for department. Compile data into submission format for executive; monitor budget and report variances to executive. Coordinate the preparation and maintenance of records, statistics, and reports pertaining to department operations, issues, etc
  • Prepare and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner
  • Coordinates all travel arrangements and prepare business itineraries
  • Serve as liaison between senior management and Bank personnel, respond to questions and/or issues on organizational and departmental matters. Handle a wide variety of situations and conflicts involving the day-to-day activities and operations of the department
  • Coordinate new hire onboarding for the Commercial Bank Team. Coordinate the preparation of the Directors Advisory Council Meetings, and compile all necessary documents for submission to Corporate Secretary Office. Plan and coordinate various client and employee events. Assist with the management of floor plans for 5 Philadelphia Region Offices and special projects as needed
  • May supervise or coordinate the workload for clerical/secretarial staff, planning and organizing daily workflow, as well as performance appraisals input, hiring and termination
  • Bachelor's degree or in lieu of degree, four years equivalent in work experience
  • Minimum four years' progressive secretarial/administrative experience
  • Minimum two years' demonstrated work leadership experience
  • Highly skilled with current standard word processing, spreadsheet, presentation, and database software and programs
  • Strong administrative/project ability
  • Ability to use independent judgment, discretion and maintain confidentiality on Bank matters
  • Ability to communicate effectively and professionally with all levels of personnel
  • Strong knowledge of Bank's organization, policies and procedures
31

Secretary Resume Examples & Samples

  • Providing administrative and project support as required
  • Maintaining calendars and answering phones
  • Data entry – maintaining and updating records
  • Make all travel arrangements and prepare travel & expense reports
  • Handling internal and external correspondence
  • Arrange meetings/conferences/events
  • Liaison with internal and external contacts
  • Conduct project-based economic research for Finance team
  • Assist IT and Operations departments with administrative projects
  • Help facilitate the training and implementation of finance, travel, technology and operation initiatives
  • General duties: typing, filing, copying, faxing, ordering supplies, and ad hoc projects are needed
  • Two years' experience providing administrative support to executives and/or experience working in a fast-paced theatrical production office
  • Ability to set priorities and manage deadlines
  • Superior organizational, written and communication skills
  • Excellent verbal and interpersonal skills
  • Must have strong PC skills (Excel, PowerPoint, Word, Access and Outlook)
  • Work experience in entertainment/theater industry preferred
  • Knowledge of SAP a plus
32

Secretary Resume Examples & Samples

  • S&P's role is first and foremost to support its stakeholders across the company's business and to develop strong relationships with suppliers. As a result, a focus on serving stakeholders and connecting with suppliers is key in the day-to-day of the organization
  • Given S&P's international team composition, interest in and experience with cross-cultural interactions is important
  • In addition to being a representative for the SVP toward stakeholders and suppliers, this role also critically supports the SVP in connecting with and being available and responsive to team members from around the world
  • International experience, through relevant work experience in organizations with worldwide offices
  • Disney Experience
33

Secretary Resume Examples & Samples

  • Maintaining and coordinating Outlook calendars for three attorneys and one paralegal, being proactive at mitigating scheduling conflicts
  • Working with Microsoft Word documents, including complex formatting, multiple redlining and version control
  • Screening telephone calls and forwarding as appropriate. Requires developing comprehensive organizational knowledge and exercising judgment regarding appropriate actions
  • Maintaining accurate and organized files for the team using File Maker Pro for the hard copy file room and edocs for electronic filing
  • Maintaining accurate and organized databases on SharePoint
  • Ordering office supplies and organizing the supply storage area
  • Producing and maintaining expense reports for three attorneys and one paralegal
  • Typing, copying, and faxing for three attorneys and one paralegal as needed
  • High level of proficiency in Microsoft Word, Outlook, Excel and PowerPoint
  • Detail-oriented and strong organization skills with the ability to multi-task effectively
  • Solid judgment and the ability to exercise discretion when handling sensitive matters or calls
  • Experience supporting multiple executives
  • Strong general computer skills
  • Experience supporting executives in a major corporate environment
  • Legal experience
  • General Internet research skills
34

Secretary Resume Examples & Samples

  • Office Administration – Includes answering phones, handle incoming and outgoing mail, purchase office supplies, maintain office equipment, provide needed forms for Cast and responding to Cast Member questions. Onboarding/off-boarding of cast members. Schedule meetings (date, time & location) with necessary equipment and conference calling tools for management team as needed. Maintain Cast Member information spreadsheets for Management (ex: Sick line/log, work schedules, contact information). Perform other duties as assigned by the Manager
  • Reports – Run, maintain SAP reports for Management (ex: Labor Utilization, Meal pay/Clock and office supply purchasing)
  • Payroll – Assist with any and all payroll concerns or questions for Management
  • Back up support – Assist teams with administrative support as needed (ex: phone/vacation coverage)
  • SAP/eSource purchasing background
  • Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
  • Independent decision maker capable of working with limited direction
  • Ability to work under pressure and maintain a professional demeanor in a fast paced and constantly changing environment
  • Ability to multi task and manage multiple work streams
  • Ability to provide excellent customer service to all types of internal customers and schedule work performed by the department
  • Ability to interact with Executives and other administrative support
  • High School or GED and 1-2 years of experience
35

Secretary Resume Examples & Samples

  • Maintaining and organizing files and documents (both electronic and paper)
  • Answering telephone calls
  • Maintaining multiple calendars
  • Scheduling meetings
  • Maintaining status charts of pending matters
  • Preparing expense reports
  • Attending meetings and capturing substantive issues and action items for follow-up
  • Preparing and revising a variety of legal documents
  • Preparing correspondence to both internal and external contacts
  • Photocopying, scanning, faxing, and distributing documents
  • Collecting tax and other documents from talent; research
  • Creating and maintaining attorneys’ contacts directory
  • Overall production legal assistance
  • Coordinating with Studio Contract Administration, etc
  • Contributing to special projects, as assigned, as well as overall departmental efficiency
  • Coordinating with the other department administrative assistants
36

Secretary Resume Examples & Samples

  • Liaison with internal and external contacts (Feld Entertainment, Pixar, Animation, Character Voices, etc.)
  • Handling and securing house seats for theatrical events
  • General duties: typing, filing, copying, faxing, ordering supplies, reconciling credit card and ad hoc projects as needed
  • 2 years’ experience providing administrative support
  • Must have strong PC skills (Excel, PowerPoint, Final Draft, Word and Outlook)
37

Secretary Resume Examples & Samples

  • Outstanding Customer Service
  • Excellent Telephone Manner
  • Organisational Skills
38

Secretary Resume Examples & Samples

  • Bachelor’s degree in Secretary, Business Administration, Marketing or related fields
  • 5-8 years of experience working as an Executive Assistant with either senior executive or manager at all levels preferably from financial industry
  • Experienced with managing busy schedules, both internal meetings and external meetings
  • Able to coordinate across multiple business groups to ensure effective and efficient results
  • Work prioritization and time management for Director to ensure balance workload and flexibility
  • Able to speak, read and write in both English & Bahasa fluently
  • Flexible in schedule, responsive and proactive
  • Microsoft Office skills especially Excel, PowerPoint & Word (preferably intermediate level)
39

Secretary Resume Examples & Samples

  • High level secretarial support to Senior Executives within the team
  • Coordinate travel arrangements including visa application, flight schedules, booking tickets and hotel accommodation
  • Expense claims processing and reimbursement
  • Assist with documentation, presentation and report preparation
  • Record and filing management
  • Assist in office daily operations
  • 8-10 years experience within Banking or Financial Services supporting Senior Executives
  • Excellent communication skills -must speak fluent English and conversational Mandarin
  • Mature minded, team player with a strong sense of responbility
  • Proficient in MS Office applications
40

Secretary Resume Examples & Samples

  • Must work well under pressure
  • Must work well in a team environment
  • Able to retain information
  • Prior experience in film publicity, marketing or promotions is preferred, but not required
41

Secretary Resume Examples & Samples

  • Provide a wide variety of administrative and staff support requiring high-level analytical and organizational skills to departmental executives. Administer programs, projects, and assignments specific to department
  • Prepare correspondence, reports, and data tables of an advanced nature. Compose memos and other types of correspondence for departmental executives
  • Perform project-oriented assignments for department to include researching data, compiling information, and prepare formal results on results and recommendations
  • Prepare and maintain budget for department. Compile data into submission format for executive; monitor budget and report variances to executive. Coordinate the preparation and maintenance of records, statistics, and reports pertaining to department operations, issues, etc
  • Schedule appointments and maintain calendar for managers. Coordinates all travel arrangements and prepare business itineraries
  • Serve as liaison between senior management and Bank personnel; respond to questions and/or issues on organizational and departmental matters. Handle a wide variety of situations and conflicts involving the day-to-day activities and operations of the department
  • Bachelor's Degree, or in lieu of a degree a minimum of 4 years work experience
  • Minimum of four (4) years progressive secretarial/administrative experience
  • Minimum of two (2) years demonstrated work leadership experience
  • Strong experience with MS Office suite including Word, Power Point and Excel
42

Secretary Resume Examples & Samples

  • Answering phones, maintaining Outlook calendars and contact lists, faxing, photocopying, scanning, booking travel, preparing expense reports, scheduling meetings and calls across domestic and international time zones, outside counsel matter management and attorney time entry in Serengeti, presentation preparation
  • Revising and redlining legal documents, preparing and maintaining department-wide queue of all open agreements being negotiated
  • Maintaining various comprehensive legal filing systems for the supported attorneys and executed agreement tracking systems
  • Maintaining chron files and executed agreement files; maintaining and updating ongoing project status in a timely fashion
  • Working closely with vendors, clients, attorneys and paralegals to manage the signature and tracking process for a large quantity of legal documents
  • Legal secretarial background with a minimum of 2 years secretarial experience, preferably in the transactional practice of a large law firm or multi-national corporate legal department
  • Excellent oral and written communication skills with the ability to work with minimal supervision
  • Ability to anticipate needs; be proactive, resourceful and flexible
  • Proficient with Mac OS and mobile platforms including iOS and Android devices
43

Secretary Resume Examples & Samples

  • Communication skills: emails, calendar management and telephone
  • Office Administration – Includes answering phones, handle incoming and outgoing mail, purchase office supplies, maintain office equipment. Provide guidance and assistance for Cast Member questions. Support team with preparation of presentation materials, accurately create Manager and Cast schedules
  • Schedule, organize and arrange safety meetings, rally’s and celebrations
  • Ability to work under pressure and maintain a professtional demeanor in a fast passed and consistently changing environment
  • Demonstrates strong organizational skills and attend to detail
  • Demonstrates time management and follow-through skills
  • Demonstrates problem solving and decision making skills
  • Ability to interact with all levels of the organization
  • Ability to provide excellent customer service to all types of internal & external guests
  • Knowledge of DIME/Daylight
  • Understanding and knowledge of Workbrain
  • Strong computer skills; familiar with Microsoft office products to include Word, PowerPoint and Excel
  • Knowledge of SAP
44

Secretary Resume Examples & Samples

  • Provide day-to-day administrative support to the Senior Vice President / Chief Security Officer, Security
  • Act as first point of contact for the department and right hand to the SVP
  • Coordinate on-site and off-site events
  • Lead a team of assistants
  • Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices and expense reports, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
  • Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, ordering supplies, and processing purchase orders
  • Create PowerPoint presentations
  • Support preparation of monthly reports entailing heavy word processing and strong organizational skills
  • Interface with various Disney departments and external organizations
  • Provide SVP with miscellaneous support and occasional personal assistance
  • Minimum of 5 years administrative experience supporting senior level executives in a corporate environment
  • Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Internet Explorer, internet-based research and SAP
  • Strong filing skills
  • Effectively work in a team environment
  • Ability to handle confidential information, exercise good judgment and use discretion
  • Proven ability to work with limited supervision
  • A self-starter - ability to anticipate issues and proactively problem solve
  • General knowledge and/or experience in the security industry
  • Prior experience at Disney
  • Comfortable speaking in front of groups
  • SAP Casual Buyer and T&E Proxy
  • Eagerness to learn the substance of the work in which the Senior Vice President is involved, in order to be an effective facilitator within the business unit
  • Preferred for individual to be on crisis management team – position transitions into Site Coordinator
45

Secretary Resume Examples & Samples

  • 2 years of experience in an administrative or clerical role within the healthcare setting
  • Experience with Microsoft Word and Microsoft Excel
  • Ability to handle high volume of work and inquiries
46

Secretary Resume Examples & Samples

  • Minimum 3 years secretarial experience
  • Self-motivator and strong follow-through skills
  • Demonstrated strong organizational skills with attention to detail and ability to handle multiple priorities
  • Ability to prioritize and manage time and resources
  • Demonstrated computer proficiency within a Windows environment (Word, Excel, Outlook, Powerpoint)
  • Preparing VIP reservations for TWDC and external company executive
  • Ability to develop and maintain a positive working relationship with cast members, clients and operating areas and fostering a team environment
  • Demonstrated problem solving skills, as well as continuous improvement process skills
  • Knowledge of SAP system helpful
  • Ability to work alone with little or no supervision
  • Demonstrated strong presentation skills
47

Secretary Resume Examples & Samples

  • Excellent knowledge of personal computers and their software applications; Microsoft Outlook, Word, Excel and PowerPoint
  • Excellent communications and interpersonal skills; excellent people and project management skills as well as the ability to communicate clearly with administrators, and executives
  • Able to work non-standard, flexible work hours as needed; willingness to serve in an “on-call” capacity
  • Demonstrate unrelenting focus on understanding and anticipating the stated and unstated needs of the CFO
  • Self-motivated with a strong work ethic; dedicated to quality, quantity, and timeliness of results; 100% reliable in tracking, communicating, and completing all business and personal tasks in a timely and efficient manner with little to no direction
  • Acute attention to accuracy and detail in all aspects of responsibilities
48

Secretary Resume Examples & Samples

  • Provide a wide variety of administrative and staff support requiring strong organizational skills in a fast paced environment
  • Prepare and edit correspondence, reports, presentations and spreadsheets of an advanced nature. Ensure copies and distribution of materials is disseminated to appropriate personnel in a timely and professional manner
  • Compose memos and other types of correspondence for department senior managers
  • Perform project-oriented assignments for department to include researching data, compiling information, and preparing results and recommendations
  • Compile data into submission format for executive; monitor cost center budget and report variances to executive
  • Serve as liaison between senior management and Bank personnel; respond to questions and/or issues on organizational and departmental matters
  • Maintain supply inventory for the department
  • Maintain computer replacement database for department personnel
  • Contact Building services as needed for floor maintenance
  • Serve as compliance training coordinator for the department
  • Maintain floor printers including toner inventory, initiate service calls and ensure paper this filled each day
  • Process vendor invoices for payment on a timely and accurate basis
  • Provide auxiliary support for Chief Marketing Officer
  • Incumbent is responsible for performing high-level administrative/project assignments, relieving senior management of many of the day-to-day operations and ensuring smooth functioning of department. Contacts are generally both internal and external
  • Minimum of 4 years of progressive secretarial/administrative experience
  • Minimum of 2 years of demonstrated work leadership experience
  • Strong administrative skills including use of office equipment
  • Especially suited for multi-taskers who are good at juggling tasks, staying organized and prioritizing tasks
  • A great team player
  • A desire to show initiative
49

Secretary Resume Examples & Samples

  • Provide direct daily administrative support to SVP and two Directors, Business Affairs & Legal Counsel
  • Prepare memos, letters, reports, spreadsheets, and other related correspondence
  • Collect, compile and prepare status, tracking, and summary reports
  • Able to use/create and manage workable filing system(s)
  • Specific clerical tasks include, but are not limited to: phone coverage, coordinating conference calls and meetings, maintaining calendars, preparing expense reports and check requests, making travel arrangements, ordering supplies, shipping, copying, faxing, and filing
  • Ability to read contracts and assist in preparing/redlining/editing/proofing of documents
  • Assist with/manager special projects
  • Handle research tasks
  • Provide primary support for all Business Affairs/Legal Counsel executives in connection with gathering information to respond with legal comments to draft press releases
  • Minimum 3 years administrative experience (providing support at the executive level) in either Business Affairs or Legal Affairs at a studio, network or law firm
  • Self-starter with ability to handle multiple, high priority tasks in an organized fashion within a fast-paced work environment
  • Strong organizational, time management and communication skills
  • Must have computer proficiency with Microsoft Word, Excel, Outlook, Hummingbird and Filemaker Pro
  • Able to keep and maintain confidential information/documentation
  • Strong computer and organization skills
  • Diplomacy and precise attention to detail
  • Minimum 5 years administrative experience in either business affairs or legal affairs at a studio, network or law firm
  • Administrative experience within any of the business affairs or legal departments within The Walt Disney Company
  • Proven knowledge of Walt Disney Company policies and procedures
  • Strong SAP skills in Travel and Expense
50

Secretary Resume Examples & Samples

  • Proactively manage diaries as required. Arrange internal and external meetings, book meeting rooms, catering and equipment
  • Prepare Word, PowerPoint and Excel documents, including letters, meeting notes, reports, presentations and talk books
  • Organise the printing and binding of documents and order business cards
  • Organise all business travel and accommodation and assist with the completion of travel visa applications where necessary
  • Enter and maintain client information on internal databases e.g. CRM
  • Prepare client fees and other financial administration as required
  • Deal with any IT, voice and data requests/queries as required
  • Ensure all filing systems and archive records are accurate and up to date
  • Build a good working relationship with the different teams you are supporting
  • Deal with outgoing and incoming post, distributing and highlighting urgent post where necessary
  • Carry out any other ad hoc office based administrative tasks as and when required
  • Good time management and organisational skills with an ability to work under pressure and to tight deadlines
  • Knowledge of IT to include Microsoft Word, Excel, PowerPoint and Outlook
  • A good standard of written English (spelling and grammar) in order to proof read and draft written correspondence
  • Ability to use own initiative to provide an effective support service
  • Display tenacity and a high level of pro-activity
  • Excellent communication and team working skills to liaise effectively with internal staff and clients
51

Secretary Resume Examples & Samples

  • 3-5 years of experience and proficient in Microsoft Office components (Outlook, Word, PowerPoint and Excel)
  • Comfort with social media and collaboration applications
  • Strong organizational skills , follow up and follow through are required
  • Service orientated approach
  • Prefer 1-2 years of experience with SAP
  • Prefer experience with Video TeleConferencing (VTC) equipment and Applications (WebEx, Bluejeans, MS Lync)
  • Prefer 2 years providing administrative support in Human Resources
52

Secretary Resume Examples & Samples

  • Answer phones, process incoming and outgoing mail, purchase office supplies, maintain office equipment, and process expense reports
  • Schedule and coordinate monthly safety team meetings, medical surveillance testing (audio, lead & respiratory) and training activities (Electrical workplace safety classes, compliance training)
  • Prepare and maintain reports for Management and Hourly Craft (ex: Labor Utilization, Meal pay/Clock and office supply purchasing)
  • Assist with any payroll concerns or questions for Management and Hourly Craft (ex: Salaried 3rd shift differential, Craft pay rate concerns)
  • Assist Cast Members with completing & submitting requests for repairs and replacements of radios, phones & mobile devices
  • Serve as Point of Contact for the Team for any inquiries internally and externally
  • Planning and execution of Reward and Recognition events
  • Record keeping and maintenance
  • On-boarding/moves/separation of Cast Member
  • Processing of benefit paperwork (vacation, sick, jury duty, etc)
  • Manage multiple Priorities and make independent on-the-spot decisions to ensure the smooth and efficient operation of the department
  • Ability to handle multiple projects simultaneously and deliver quality, timely work products within very tight deadlines
  • Strong computer skills with knowledge of Microsoft Office products to include Outlook, Word, PowerPoint and Excel. Have the ability to learn and use other software packages
  • Knowledge of Enterprise Resource Planning systems, SAP preferred
53

Secretary Resume Examples & Samples

  • Will assist program manager with coordination of department events and meetings such as continuing medical education courses and continuing education courses
  • Will assist program manager with outreach and marketing efforts
  • Will initiate reimbursements (DVQEs) through use Kuali system and order supplies via eMarket
  • Will sort incoming mail
  • Will assist new hires and temps with IT set up, etc
  • Will maintain the department marketing supplies including published materials
54

Secretary Resume Examples & Samples

  • Compose memos or correspondence of a routine nature for executive
  • Receive and screen visitors and phone calls, relay messages or notify manager
  • Handle routine issues / questions
  • Research, create, and arrange business presentations, management letters, and other communications ensuring materials are prepared in a timely and professional manner
  • Prepare and generate routine standard and ad hoc reports using Excel, Access or other departmental software
  • Coordinate the unit / department budget ensuring information is accurate
  • Serve as liaison between managers and Bank personnel, responding to questions and/or issues on organizational and department matters. Handle routine matters in executive's absence
55

Secretary Resume Examples & Samples

  • Composes a variety of correspondence and memoranda from verbal directions or from knowledge of departmental policy or procedures
  • Maintains appointment calendar(s). Schedules and confirms meetings and arranges for travel, facilities, equipment, parking, refreshments and other related details
  • Attends meetings. Takes and prepares minutes for review by supervisor prior to distribution
  • Makes travel and lodging arrangements for supervisor or department staff
  • Answers telephones, routes callers, takes messages and provides routine information to clients or customers
  • Assists supervisor in the collection of various materials and data for special reports and special projects, such as budget preparation
  • Provides assistance in the day-to-day administration of department
56

Secretary Resume Examples & Samples

  • Participate in patient “navigation” which is a combination of help desk support combined with caring customer service
  • Compile weekly metrics reports in the form of Excel spreadsheets through the clinic’s EMR
  • Maintain EMR data entry and clean up
  • Provide administrative support as needed for to 3 managers
  • Assist with managers’ business schedules, travel reservations, etc. as needed
  • Scheduling office meetings and functions including multiple calendars, space, meals, etc
  • Maintain a well-organized department Including office supplies and breakroom area, order supplies when needed
  • Handle incoming and outgoing mall, shipments, and packages
  • Assist with office projects as needed, including (but not limited to), online research, document creation, reports, maillings, and occasional local errands
  • Contribute to clinic success by suggesting process improvements when observed
  • Act as a liaison with other University departments
  • Other duties/projects as assigned by the Director of Operations
  • Completely fluent in written and spoken English. Bilingual Spanish a plus
  • Excellent spelling, grammar, and math skills
  • Highly responsible with strong work ethic, great attention to detail, and consistent punctuality
  • Familiarity with HIPAA guidelines, and electronic medical records systems
  • Intermediate to advanced computer skills Including MS Office 2013 (Word, Excel, PowerPoint)
  • Typing speed of 5O wpm with little to no errors
  • 1 year of experience in basic troubleshooting/help desk support to guide patients and staff in computer usage
  • Positive attitude; ability to adapt to changing priorities and simultaneous requests for assistance
57

Secretary Resume Examples & Samples

  • Maintains the calendar for the Operations Manager
  • Handles weekly schedule for Shows and Atmosphere, time sheet tracking and compiling various departmental reports
  • Performs purchasing functions, including creating P.O.s, paying approved invoices, vendor set-up, maintaining Procurement Card files, etc
  • Answers telephone and responds appropriately to written/verbal inquiries as needed
  • Facilitates assigned projects as requested my management
  • Researches information as needed
  • Applies knowledge of departmental policies and procedures (including systems/technology), and utilizes a general understanding of other departments' functions
  • Assist with special projects and presentations
  • Schedules and maintains calendar of appointments, meetings, and travel itineraries and coordinates related arrangements
  • Prepares/composes correspondence, memoranda, and reports, as directed
  • Open and distribute department mail
  • Maintain filing system
  • Other division-specific responsibilities as assigned
  • Specialized requests: i.e. computer, pagers, blackberry, phones, carts, conference rooms
  • Demonstrate ability to multi-task and deliver quality, timely work within tight deadlines
  • Ability to interface with other Executives and their assistants
  • Strong administration, time management, organizational and planning skills
  • Able to be proactive, resourceful, and partner with supporting areas and clients
  • Strong verbal, written, and listening communication skills
  • Enjoys working in a team environment
  • Flexible in adapting to demands of an ever-changing, fast-paced environment; able to identify challenges, make decisions and implement solutions without supervision
  • Proficiency with Microsoft Suite
  • Knowledge of Disney policies, organizational structure, and nomenclature
58

Secretary Resume Examples & Samples

  • Minimum 2 years secretarial experience or equivalent
  • Demonstrated organizational and time management skills
  • Demonstrated computer proficiency with a Windows environment
  • Demonstrated strong SAP, Maximo, Business Objects, MAD programs
  • Demonstrated strong Guest Service skills
  • Demonstrated strong proofreading skills and ability to handle confidential information
  • Demonstrated problem-solving skills and continuous improvement process skills
  • Demonstrated strong negotiating and influencing abilities
  • Demonstrated strong networking skills
  • Super user in SAP ordering and expense reports
  • Proven knowledge and understanding of Walt Disney World policies and procedures
  • Certified Professional Secretary (CPS) accreditation
59

Secretary Resume Examples & Samples

  • Compile data into submission format for executive. Coordinate the preparation and maintenance of records, statistics, and reports pertaining to department operations, issues, etc
  • Coordinate setting up of departmental and leadership offsite meetings, employee engagement activities
  • Create and maintain efficient filing system to ensure quick and easy access to information for departmental executives
  • May supervise or coordinate the workload for clerical/secretarial staff, planning and organizing daily workflow, as well as input on performance appraisals and hiring
  • Minimum of four (4) years progressive secretarial or executive support experience
  • Strong time management / organizational skills
  • Strong administrative/project management ability
  • Ability to use independent judgment, discretion and maintain utmost confidentiality on Bank and personnel matters
  • Ability to manage multiple assignments/projects simultaneously
60

Secretary Resume Examples & Samples

  • May also take and transcribe notes, shorthand and/or dictation
  • Handle routine matters in executive's absence
  • Contacts may be both internal and external
  • A minimum of three years' progressive secretarial experience
  • Working knowledge of current standard word processing, spreadsheet, and presentation software
  • Ability to use independent judgment, discretion, and maintain confidentiality on Bank matters
61

Secretary Resume Examples & Samples

  • Provides day to day administrative support to VP, Creative Affairs and Director, Development which includes handling telephone calls, calendar management, travel arrangements, expense management, scheduling appointments and interviews, and coordinating meetings and conferences
  • Develop familiarity with all projects in development and names of all relevant people involved with each project
  • Track incoming pitches and the related communication process
  • Keep track of up and coming talent on digital video sharing sites
  • Develop familiarity with recruiting department, names and skills of potential talent, and potential recruiting needs of productions
  • Provide coverage for SVP, Original Series when needed
  • Ability to analyze and problem solve both technically and creatively
  • Pop culture knowledge and affinity for animation, television, film, comics, video games, and new media
  • Familiarity with online video sharing and social media sites like YouTube, Vimeo, Vine and Tumblr
  • Ability and affinity to working in group/team atmospheres
  • Must be able to contribute ideas and solutions in a creative group atmosphere
62

Secretary Resume Examples & Samples

  • Demonstrated computer proficiency in Microsoft Word, Excel, PowerPoint, Outlook (calendar and email) and SAP, with willingness and aptitude to learn new things
  • Demonstrated strong organization and time management skills
  • Ability to work with confidential information
  • Proven ability to build effective working relationships with all levels, fostering a team environment
63

Secretary Resume Examples & Samples

  • Manage multiple calendars, scheduling meetings requiring coordination and follow up, including the coordination of conference calls and web-based meetings
  • Screen and route phone calls
  • Prepare and follow up on team members expense reports
  • Process invoices, purchase orders and order office supplies
  • Make travel arrangements for team members (domestic and international) including trip logistics, itinerary, meeting coordination, remote support when out of the office
  • Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, creating professional documents using Mircrosoft Office
  • Provide backup to other assistants and contribute to common admimistrative duties for the department
  • Coordinate with multiple areas to schedule and manage visiting (domestic and international) Cast itineraries and travel arrangements
  • Coordinate the on-boarding of new employees including physical and IT access, acquisition of appropriate equipment, providing general team and systems orientation, establishment of remote access and all other necessary functionality requirements
  • Proficient in Microsoft Word, Excel, Outlook and PowerPoint, SAP, Internet Explorer and internet-based research
  • Proficient in SAP Casual Buyer, Travel & Expense and Personnel functions
  • Demonstrated clerical and administrateive skills in a role supporting multiple managers, ability to take direction from multiple leaders
  • Excellent written, verbal, and interpersonal communication skills to assure successful intereaction with both internal and external partners at all levels
  • Demonstrated strong partnering skills and work well in a team environment
  • Demonstrated strong organizational, time management, and follow-through skills with attention to detail
  • Previous Disney experience, proven knowledge of Walt Disney Company policies and procedures
  • Knowledge of Walt Disney Parks and Resorts Global Marketing and Sales
64

Secretary Resume Examples & Samples

  • Bachelor's degree in any related field. Graduate from secretarial school is preferred
  • Having at least 1 years working experience in assisting executives in documentation and various dimension. New graduates are also welcome
  • Proficient in English (both writing and speaking)
  • Computer literacy in MS Office
  • Organized and pay attention to details
  • Service-minded, good interpersonal and communication skills
65

Secretary Resume Examples & Samples

  • Primary Admin support to Executive Vice President
  • May oversee casual, temporary or other Administrative staff responsibilities Planning, coordination of travel and events
  • Coordinate and support the planning of on-site and off-site events and meetings May lead small to medium projects or events as needed
  • Communication & Correspondence - Interface with various internal Disney departments, Executives and business units
  • Dept in communicating (written and verbal) with Executive and Senior Executives Post, update and maintain documents to SharePoint and Backlot sites
  • Daily touch bases will take place to review information and schedules
  • May oversee other Administrative work performed by casual, temporary employees or other Administrative staff. May lead or participate in larger-scale projects, requiring weekly, monthly or quarterly touch base meetings
  • BS/BA or equivalent preferred
66

Secretary Resume Examples & Samples

  • Must have a High School Diploma or an equivalent combination of education, training, and experience
  • Must possess a minimum of 1 year of Secretarial / Administrative experience
  • Typically possesses 3 years of secretarial or administrative experience
  • Must have the ability to maintain a high attention to detail and quality of work
  • Creates and maintains charts, graphs, spreadsheets and databases on a personal computer
  • Operates electronic mail systems and coordinates the now of information, both internally and externally
  • Oversees equipment and office supply inventories and initiates or approves service requests and supply orders
  • 3 years of Secretarial / Administrative experience
  • Knoweldge of University operations, policies and procedures
67

Secretary Resume Examples & Samples

  • Fluent in another language would be beneficial (Spanish, French, …)
  • Able to function independently and proactively manage busy executives
  • Prefer 3-5 years experience with SAP. Casual buyer experience to raise POs and goods receipt
68

Secretary Resume Examples & Samples

  • Previous secretarial experience in a professional services environment
  • Proven ability to be able to work under pressure to tight deadlines
  • Ability to show initiative and establish positive working relationships with colleagues
  • Self-motivated and proactive
  • Excellent organisation and administration skills
  • Excellent attention to detail and accuracy
  • Good working knowledge of Word, Excel, Powerpoint and Outlook
  • 60 WPM
69

Secretary Resume Examples & Samples

  • Manage calendar schedule and ensure executives are timely for their meetings
  • Set up business travel arrangements
  • Prepare executives’ expense reports and supporting documentation and purchasing requests through SAP in a timely manner
  • Prepare executive meetings for connectivity (including VTC, dial-in)
  • Organize team events, including all-hands and team building events
  • Work with facilities, reception, and IT to ensure all team needs are addressed including new hires
  • Order office supplies as needed through SAP through the Casual Buyer role
  • Maintain good understanding of travel and expense policies and advise team
  • Create and update reports based on information submitted by executive and/or team leads
  • Maintain database and critical project information as needed and take a lead role in the operations supporting HR Communications
  • Research information as needed and requested by VP
  • 3-5 years of experience managing senior level executives in a fast-paced, work environment
  • Intermediate to advanced level skill with Microsoft tools (MS Office), Keynote, and SAP
  • Proven ability to handle confidential and sensitive information with discretion
  • Proven ability to work well with other assistants
  • Demonstrated ability to prioritize and meet deadlines in a fast-paced environment
  • Demonstrated ability of detailed planning, time management and organizational skills
  • Exceptional written, verbal, and interpersonal communication skills
  • Ability to act as a team player and to interact with all levels of employees and clients within and outside the organization
  • Knowledge of the Walt Disney Company preferred
  • Willingness to work off-hours when situation demands (e.g .– crisis situation, special events)
70

Secretary Resume Examples & Samples

  • Prepare correspondence, reports, and data tables of an advanced nature
  • Compose memos and other types of correspondence for departmental executives
  • Bachelors degree, or in lieu of a degree a minimum of four (4) years work experience
  • A minimum of four years' progressive secretarial/administrative experience
  • A minimum of two to three years demonstrated work leadership experience
71

Secretary Resume Examples & Samples

  • Minimum 3 years experience Administrative Support
  • Proven knowledge and expertise in Microsoft Office software
  • Willingness and technical savvy to quickly learn and become proficient in new software applications (existing and custom as these come online) and business technology (mobile and other typical computing devices)
  • Demonstrated strong interpersonal, partnering, and networking skills
  • Demonstrated verbal and written communication skills, including proofreading, and telephone etiquette
  • Proven strong organizational and time management skills with attention to detail and demonstrated follow through
  • Demonstrated ability to multi-task and deliver quality, timely work within tight deadlines
  • Demonstrated strong problem-solving and decision-making ability as well as continuous improvement process skills
  • Proven ability to maintain confidential information that impacts Guest/Cast, external and internal partners
  • Demonstrated ability to take the initiative in finding answers and solutions to complicated questions from contacts both known and discovered
  • Minimum 3 years Administrative Support experince
  • Proven knowledge in SAP Casual Buyer Applications
72

Secretary Resume Examples & Samples

  • Communication Skills; Email / Calendar Management / Telephone
  • Office Administration – Includes but is not limited to answering phones, handle incoming and outgoing mail, purchase services, equipment, and office supplies, coordinate travel arrangements, coordinate catering and events, maintain office equipment, provide needed forms for Cast Members, respond to Cast Member questions, and prepare expense reports. Support team with preparation of presentation materials as requested, accurately schedule meetings (date, time & location) with necessary equipment and audio/video conference calling tools. Perform other duties as assigned by the Manager
  • Back up support – Assist teams with administrative support as needed (ex: phone/vacation coverage), including back-up support to Executive Secretary
  • Strong adherence to confidentiality and diplomacy
  • Ability to work under pressure and maintain a professional demeanor in a fast-paced and constantly changing environment
  • Experience and comfort actively performing the Casual Buyer role in SAP
  • Ability to provide excellent customer service to all types of internal customers and external partners
  • Ability to professionally interact with all levels of the organization
  • Demonstrated strong organizational skills and attention to detail
  • Demonstrated time management and follow-through skills
  • Other Training / Technical Skills / Knowledge
  • 1-2 years of secretarial experience with the Walt Disney Company
73

Secretary Resume Examples & Samples

  • Minimum five years proven administrative experience supporting senior level executives in a corporate environment
  • Positive team player with an enthusiastic attitude and a strong service orientation
  • Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
  • Ability and eagerness to learn the substance of the work in which the EVP is involved, in order to be an effective facilitator within the business unit
  • Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs
  • Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
  • Ability to make independent decisions and demonstrate good judgment in the handling of issues; including those that involve sensitive and confidential information
  • Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands and change course of action quickly in a fast paced environment
  • Demonstrated exemplary organization and time management skills
  • Proven experience working in a global organization and ability to manage calendars, communication, and priorities across multiple time zones
  • Ability to act as a liaison between the Chairman’s office the CFO’s team as well as provide telephone backup and VTC/Telepresence reservations
  • Ability to integrate new executives and peers into the organization
  • Strong relationships across the segment and enterprise that help drive efficiency in managing scheduling issues, problem solving, and creating positive outcomes
  • Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook and SAP; as well as ability to learn new technologies and applications for MAC, iPhone and iPad
  • Proven experience with Video TeleConferencing (VTC) and Telepresence equipment and applications (WebEx, Bluejeans, Disney MeetMe and MS Lync)
74

Secretary Resume Examples & Samples

  • Greeter/lobby host
  • Telephone answering/overflow
  • Mail sorting/UPS package preparation
  • Conference room host (offer water/coffee, order food)
  • Conference room scheduler
  • Conference room A/V equipment operator
  • Postage machine operation and maintenance
  • Administrative support for M&T and WT officers, as requested
75

Secretary Resume Examples & Samples

  • Provide any requested administrative support for Sales & Services Director
  • Coordinate completion of tasks and projects requested
  • Accurately schedule meeting times, locations, invitees and any A/V requirements via Outlook
  • Provide professional telephone etiquette for Sales & Services Director and for other administrative professionals when they are away from their desks
  • Manage the planning, coordination and execution of business travel for Sales Director according to Company guidelines
  • Prepare presentation material for department staff as requested
  • Ensure accuracy in completing expense reports for Sales & Services Director
  • Monitor department fiscal status and ensure labor & OE reports are accurate
  • Process SAP payment requests, purchase orders and service entries in a timely manner
  • Manage the RIM Storage and oversee RIM compliance for the office
  • Support the Senior Sales Manger in the preparation & execution of contracts
  • Provide Sales & Services Director with requested collateral materials, external merchandise orders, and supplies
  • Facilitate amenity requests for guests staying at Aulani
  • Answer telephone lines forwarded from Sales Director
  • Provide support and administrative assistance that will allow sales people to spend 70% of their time on sales calls and solicitation
  • Return all phone calls within 24 hours
  • Prepare expense accounts, check requests according to company standards
  • Process correspondence and mailings
  • Personalize all correspondence
  • Complete RSR Request form as required
  • Prepare comp ticket requests in Siebel
  • Prepare amenity requests in Siebel
  • Assist in Dining reservations for clients
  • Shipping of goods via Fed Ex and USPS
  • Maintain electronic and manual file systems
  • Maintain positive open communication with Clients and Cast
  • Support financial goals set by the department
  • Stay current on product, policies, and procedures
  • Administer telephone and voice mail options
  • Ability to discover, understand and communicate internal and external client needs
  • Ability to organize account files, office supplies, tools and projects
  • Service oriented
  • Proficient communication skills, especially telephone etiquette
  • Recognizes challenges and submits creative solutions
  • Uses time management skills effectively (meets deadlines, prioritizes tasks)
  • Proven social skills/cultural sensitivity/diversity. Anticipates and prepares for situations
  • Basic Product Knowledge
  • Aulani, A Disney Resort & Spa
  • Ko’Olina, Golf and Marine
  • Honolulu as a destination
  • Familiarity with all other Walt Disney Parks and Resorts
  • Seibel /, DSCS
  • Microsoft Outlook, Power Point, Excel, Word, and Internet
  • Desktop functionality
  • LILO knowledge preferred
  • Merge documents and direct mail processing
  • Shared network file storage and retrieval
  • Understanding of Business Objects database
  • Working with Clients/Vendors
  • Ongoing education
  • Knowledge and understanding of Sales Process
  • Client knowledge
  • Name and account recognition
76

Secretary Resume Examples & Samples

  • Prepare and maintain budget for department. Compile data into submission format for executive; monitor budget and report variances to executive
  • Bachelor's Degree or equivalent in work experience
  • Two to three years demonstrated work leadership experience
  • Detail oriented. Ability to communicate effectively and professionally with all levels of personnel
77

Secretary Resume Examples & Samples

  • Manage calendars/Schedule conference calls and meetings
  • Manage incoming and outgoing electronic and paper mail
  • Organize, manage and maintain filing system
  • Prior Legal secretarial background supporting a lawyer or executive
  • Experience answering professional phone calls, scheduling conference calls and meetings, dealing with the public, arranging travel, managing correspondence, managing electronic and paper mail and document filing system
  • MS Office, Outlook, Excel, PowerPoint, FileMakerPro
  • Knowledge of SAP Workplace, FileMaker Pro, Trademark or other Database preferred
  • Exposure to copyrights and/or trademarks preferred
  • Minimum requirement of an Associate Degree or Secretarial school
78

Secretary Resume Examples & Samples

  • Manage various reports
  • Type a minimum of 50 words per minute
  • SAP knowledge including caual buyer
  • Microsoft Office Suite with a strong proficiency in Microsoft Outlook
  • Disney park knowledge preferred
79

Secretary Resume Examples & Samples

  • Maintain and organize heavy calendar scheduling, multiple phone lines and book travel arrangements
  • Proactively submit expense reports and purchasing requests for supplies
  • Prepare Excel reports with celebrity info, gift ideas, and basic budgets,
  • Organize contact database of writers, producers, creative executives and any related correspondence as needed
  • Read and watch material and provide feedback as necessary
  • Provide additional support to other executives and department as needed
  • A minimum of 2 years of previous administrative assistant experience in a high volume entertainment desk at a studio, network, production company or talent agency
  • General understanding of the television development process and cycles
  • Knowledge of agencies and networks
  • General pop culture Knowledge, including but not limited to celebrities in movies, tv, music, digital and sports
  • Research skills for gifting, event locations,
  • Willingness to work overtime with short notice
  • Ability to successfully coordinate multiple projects simultaneously
  • Someone with a passion for television and the desire for a career in TV
  • Working knowledge of Outlook, Word and Excel
  • Strong social Media knowledge
  • Social media platforms
80

Secretary Resume Examples & Samples

  • Receiving and transfer incoming calls as an operator
  • Receiving and send out mails
  • Book office supplies and follow up recording the history on department lists
  • Keep an eye on Reception area
  • Booking meeting room for staff via Outlook
  • Deal with all work that are delegated from direct manager
  • Admin tasks
  • Update contact list, report it monthly
  • Responsible for booking flight tickets/hotel/business card/badge etc
  • Assist new hire and buddy with on board process
  • Keep the leave records and report the records monthly to finance and HR
  • Help to translate documents & firm news
  • Housekeeping
  • Assist to deal with all housekeeping and miscellaneous matters
  • Monitor the housekeeping lady to ensure office is kept clean and tidy
  • Replenish and replace stationery supplies in meeting rooms & manger room
  • Facility involved issues
  • Assistant to deal with the Facility maintenance, including building management, construction worker, furniture vendor
  • Collate service requests for furniture & fittings and arrange for repair and servicing
  • Provides support to the Sales team
  • Creates daily, weekly Sales Reports
  • Coordinates meetings and events as needed
  • Assists other offices as necessary
  • Assists to do some demo presentation when necessary
81

Secretary Resume Examples & Samples

  • Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
  • Ability to multitask and deliver under tight deadlines with a calm, professional manner
  • Technologically savvy
82

Secretary Resume Examples & Samples

  • Create and process expense reports
  • Assist with special projects and other duties as needed
  • Tracks footage delivery deadlines; downloads and posts footage. Alerts editors and assistant editors of deliveries received
  • Responsible for picture retake lists, relaying retake lists and gathering clarification materials for outside studios
  • Distributes and posts QTs for internal and external review; tracking all notes that arise from these reviews
  • Attends sessions and takes thorough notes; ensures they are distributed to all appropriate production staff
  • Facilitates communication with partner studios by answering retake questions and coordinating the delivery of clarification materials in a timely manner
  • Assists in general administrative duties, correspondence, and organization of all post related materials
  • Knowledge of Word, Excel, Outlook
  • Working knowledge of software and post/digital equipment
83

Secretary Resume Examples & Samples

  • Support tracking and managing meeting and activity schedules
  • Coordinate and follow up key activities related to own LOB and other LOBs
  • Support the development and preparation of executive level communications utilizing Microsoft PowerPoint, Excel and Word as needed
  • Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint
  • Proactive, self-motivated, and culturally sensitive
84

Secretary Resume Examples & Samples

  • Demonstrate clerical and administrative skills in a role supporting multiple managers and off-site team members
  • Passion and desire to help the team be as effective and efficient as possible
  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
  • Proficient in SAP transaction support (Casual Buyer and T&E Proxy experience) or with sufficient experience to learn quickly
  • Type at least 50 wpm
  • Strong organizational and follow-thru skills to ensure deadlines are met
  • Excellent written, verbal, and interpersonal communication skills to assure successful interaction with all levels of employees
  • Detail oriented with the ability to maintain professionalism under pressure and adapt/take direction from multiple leaders
  • Possess an enthusiastic, positive attitude, strong work ethic, and the ability to be proactive, resourceful, and flexible
  • Demonstrated related work experience for at least 3 years
  • Strong grammar skills
  • General knowledge of eSource and SAP system
85

Secretary Resume Examples & Samples

  • Minimum holding secretary diploma degree
  • Excellent knowledge of Microsoft Office
  • Strong communication skills both verbal and written to be able to interact confidently with internal clients
86

Secretary Resume Examples & Samples

  • Answer heavy phones, take detailed messages, and field caller’s questions
  • Manage and schedule appointments/meetings
  • Prepare all business related expenses and ensure expense reports are completed and filed in a timely manner
  • Coordinate business travel including booking flights, hotels, cars and managing trip agendas and meetings
  • Input creative invoices and purchase orders to finance and communicate with vendor on payment status
  • Coordinate International WBS updates
  • Provide additional assistance as needed to the SVP, International and International creative & digital teams
  • Order department supplies
  • Update the department release schedule sheet
  • Create Agendas for weekly department meetings
  • Coordinate the following for International meetings/summits
  • Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and business unit contacts and key external partners
  • Able to make independent decisions in the handling of sensitive and confidential information while exercising good judgment and discretion since Senior Vice President is frequently out of the office
  • Detail oriented with superior organization skills
  • Ability to work overtime when special projects dictate
  • Organized in thinking and execution to maintain efficient office, files, database, and information
87

Secretary Resume Examples & Samples

  • Responsible for performing high-level administrative/project oriented assignments for departmental executives, relieving management of day-to-day operations and ensuring smooth functioning of the Technology Infrastructure and Engineering Group
  • The position requires exceptional word-processing skills to facilitate preparation of financial reports and other regulatory filings
  • May supervise or coordinate day-to-day activities of clerical/secretarial staff
88

Secretary Resume Examples & Samples

  • Manage Outlook Calendars for three Customer Engagement Directors
  • Maintain Outlook contact lists ensuring information is current and accurate
  • Answers phones, takes messages and respond to basic inquiries exercising independent judgment to determine those requests requiring priority attention
  • Manage the planning, coordination and execution of Business Travel
  • Creates a positive environment for all who interact with the department
  • Anticipates needs and proactively takes initiative to act upon and follow-up
  • Promotes teamwork both internally and externally to achieve the departments goals
  • Works exceptionally well with executives, staff, external vendors, and visitors of all levels
  • Excels at building relationships with various Disney departments and external organizations
  • Proficient in SAP transaction support (Casual Buyer and T&E Proxy experience)
  • Prepare & audit payments on expense and mileage report
  • Provide backup assistance to the Administrative Assistants
  • Minimum 3 years secretarial experience and 2 years Walt Disney Company knowledge
  • Demonstrated technical proficiency in Windows Environment, Internet, Microsoft Suite, Mobile Devices, SAP
  • Flexibility to occasional work additional hours and to adjust schedule according to operational needs when necessary
  • Ability to prioritize multiple projects/tasks efficiently
  • Demonstrated verbal and written communication skills, as well as proper telephone etiquette
  • Experience providing senior level and executive support and complex scheduling
  • Ability to assume responsibility; function effectively in team environment or independently, with minimal supervision
  • Demonstrate strong partnering skills with all levels of cast
  • Demonstrate proactive problem solving skills
  • Ability to function in a demanding environment with competing and changing priorities
  • Ability to identify problems and develop alternatives/solutions
  • Ability to recognize a need and take ownership of its completion
  • Demonstrated ability to handle confidential and sensitive information
89

Secretary Resume Examples & Samples

  • Prepare and generate routine standard and ad hoc reports using Excel, Access or other departmental software. Schedule appointments and maintain calendar for managers
  • High School diploma or equivalent in work experience
  • Minimum of 3 years of progressive secretarial experience
  • Working knowledge of current standard word processing, spreadsheet, and presentation software. Other Job Information. Strong administrative ability
  • Strong knowledge of the Bank's organization, policies, and procedures
90

Secretary Resume Examples & Samples

  • Purchasing -Manages SAP/eSource procurement activities for office supplies, pantry supplies, ect in support of the Building Management team and FAM. Creates all shopping carts for Services/Goods, processes all Service Entries and Goods Receipt. Researches and tracks open orders
  • Office Administration– Includes answering phones, handle incoming and outgoing mail, purchase office supplies, maintain office equipment, provide needed forms for Cast and responding to Cast Member questions. Onboarding/offboarding of cast members. Schedule meetings (date, time & location) with necessary equipment and conference calling tools for management team as needed. Maintain Cast Member information spreadsheets for Management (ex: Sick line/log, work schedules, contact information). Perform other duties as assigned by the Manager
  • Payroll– Assist with any and all payroll concerns or questions for Management
  • Back up support– Assist teams with administrative support as needed (ex: phone/vacation coverage)
91

Secretary Resume Examples & Samples

  • Run point on all office management, communication and scheduling. Prioritize the large influx of meeting requests and strategically plan the placement of appointments on the calendar for the head of theatrical research
  • Coordinates/arranges travel and hotel accommodations, both international and domestic
  • Filing of reference materials, reports, and overview information
  • Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc
  • Order supplies/materials and process invoices uploads using casual buyer job role in SAP
  • Other projects as assigned
  • Able to make independent decisions in the handling of sensitive and confidential information while exercising good judgment and discretion while the Vice President is out of the office
  • Detail oriented and organized in thinking and execution to maintain efficient office, files, database, and information
  • Proven competency in general administrative skills including answering the phone, filing, etc. Proficient in Microsoft Office Suite including Word, Excel, PowerPoint and Outlook for meeting requests and calendaring. Technologically savvy
  • Positive can-do attitude
92

Secretary Resume Examples & Samples

  • Interact with internal and external assistants, attorneys, legal assistants and other executives
  • Manage incoming and outgoing mail for the Corp Legal SEC and Corporate Secretary’s office, including filing minutes and related corporate documents
  • Maintain a database in Excel of over 700 individuals subject to corporate policies that changes on a weekly basis, including interacting with individual departments who provide information on persons contained in the database and managing quarterly deadlines with respect to notices to individuals in the database
  • Track numerous documents that are routed for signature by officers and directors of the various legal entities on a daily basis and follow up when necessary
  • Route and maintain original files for various regulatory filings as well as assorted state and local government filings
  • Assist the Corporate Secretary’s office with maintaining the corporate database, ICSA Blueprint OneWorld
  • Administrative ownership & primary point of contact for content providers with respect to BoardVantage or similar distribution application. Responsible for setting access controls in Platform for content owners, data/content collection, approval, collation and distribution
  • Make travel arrangements primarily for domestic travel, prepare and timely submit expense reports, draft correspondence and revise and redline documents, schedule meetings, photocopy, assist with electronic distribution of materials and mailings, assist in maintaining a database of corporate entities including managing deadlines with respect to filings
  • A minimum of 3 years experience supporting a senior lawyer or executive
  • MS Office, Outlook, Excel, PowerPoint, iOS apps, SAP Workplace and Adobe Acrobat
  • Ability to write clearly and communicate well both orally and in writing
  • Strong organizational skills, including creation and maintenance of filing systems for legal documents and materials
  • Strong interpersonal skills including ability to work effectively as a part of a team, anticipate needs, seek guidance when appropriate and manage demands from multiple sources
  • Demonstrated ability to work in a fast paced and demanding environment
  • Paralegal experience would be a plus
  • Blue Print/One World or other corporate entity database
  • Familiarity with electronic document management systems
93

Secretary Resume Examples & Samples

  • Provide direct administrative support for the EVP
  • Prepare executive level presentations, memos, letters, reports, spreadsheets, and other correspondence
  • Coordinate travel and prepare T&E reports
  • Support special projects, promotions, events, and/or programs, as needed or assigned
  • Team player, who is a highly motivated self-starter with the ability to multi-task and work well under pressure
  • Exceptional organizational skills with strong attention to detail
  • Able to demonstrate professional demeanor in a team-based environment
  • Ability to work flexible hours and overtime as necessary
  • A minimum of 5 years supporting an executive in an administrative capacity, preferably in the entertainment industry
94

Secretary Resume Examples & Samples

  • Minimum 3 – 4 years' secretarial/administrative experience, preferably gained from CPA firms or MNCs
  • Detail oriented, well-organised and able to work under pressure and meet tight deadlines
  • Willing to work overtime due to the time difference in field project implementation
  • Proactive, motivated and result-oriented
  • Proficiency in MS Office, including Outlook, PowerPoint, Word, Excel, Access and Chinese Word Processing
  • Excellent command of both spoken and written English and Chinese (Cantonese & Mandarin)
95

Secretary Resume Examples & Samples

  • Compiling data and following up on all business activities related to Client and Engagement acceptance/continuance on DRMS
  • Typing, editing, formatting and delivery of: Proposals, Engagement Letters, Financial Statements, Proxy for attending general assembly meetings, Meeting minutes of held general assembly meetings, Business Correspondence & PowerPoint presentations
  • Translation of Financial Statements into English
  • Issuing invoices and following up on collections
  • Printing, copying, scanning, faxing and mailing of documents to clients and team members
  • Responsible for filing all types of documents
  • Checking the Partner’s emails, forwarding, replying to and following up on the received and sent emails
  • Coordinating and managing Partner’s calendar (meeting and appointments)
  • Coordinating all travel arrangements
  • Preparing various requested reports, such as: Actual time reported on Coretime, Invoicing and collections & All documents received from Client
  • 3-5 years of experience in administration
  • Fluency required in English and Arabic
  • Proactive, Independent and precise work
  • Professional attitude and appearance
  • Friendly personality
96

Secretary Resume Examples & Samples

  • Welcome and direct families/visitors who enter the Family Resource Center
  • Assists with the implementation and maintenance of district Family Resource Center programs
  • Processes incoming/outgoing books and materials utilizing manual and computerized system
  • Maintains integrity of both print and non-print materials
  • Maintains inventory of books, equipment and audio visual materials
  • Assists in preparation of class schedules as required
  • Performs simple repairs on books, equipment and other materials
  • Assists Director in collection of evaluation data
  • Types correspondence, memos, as required
  • Performs photocopying, as required
  • Performs errands and relays messages
  • Performs other office related tasks as assigned
  • Assists with maintenance of supply inventory
  • Maintains files, as required
  • Travels between Family Resource Center and school sites, as required
  • Answers telephone and directs messages, as required
  • Provides translation services as needed
  • Performs other related tasks as assigned
  • Bilingual ability in English and Spanish
  • Prior experience desirable
  • Experience with PC programs
97

Secretary Resume Examples & Samples

  • Be the gatekeeper to manage the time of the team - efficiently and proactively organise diary, appointments and travel
  • Schedule, book and arrange resources for conferences, meetings, appointments and travel, following firm policies for contracting with external and internal suppliers, e.g. ensure use of Cushman & Wakefield travel supplier
  • Answer telephone and email queries promptly for absent team members
  • Take accurate minutes at meetings when required
  • Provide general office support including faxing, photocopying, filing, typing letters, scanning, binding, archiving, opening and disseminating post, dealing with queries when necessary
  • Be flexible in order to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units
  • Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook
  • Must be able to multi-task and manage multiple priorities
  • Ability to set up conference calls and WebEx
  • Demonstrable Secretary/ PA experience
  • Experience working in the property sector or financial or professional services firm an advantage
  • Proactive in assisting other colleagues when needed
  • Can maintain high levels of confidentiality at all times
  • Pragmatic
98

Secretary Resume Examples & Samples

  • Plan, budget and schedule business travels and make travel arrangements as well as agenda
  • Handle and track expense reimbursement
  • Maintain calendars, schedule meetings and appointments
  • Edit and maintain SharePoint
  • Organize offsite meetings or department outings
  • Effectively and professionally communicate with all levels of the organization and provide proper assistance/information
  • Receive oversea visitors, take full charge of visiting agenda, including setting up appointments, ground transportation, hotel booking, entertainment, ect
  • Per request, participate in the meetings to make minutes or reports
  • Per request, draft or update PowerPoint slides for meetings/presentations
  • Assist and provide coverage for other administrative assistants as needed
  • Perform related duties and responsibilities as required
  • Bachelor’s degree; Major in English Literature and Business Administration preferred
  • Minimum of 3 years solid working experience in executive secretarial area, MNC admin assistant experience preferred
  • Highly proactive and results-oriented
  • Excellent communication and coordination skills
  • Good planning and time management skills
  • Willingness to take challenges and can work under pressure
  • Attention to details
  • Demonstrated ability of organizing events/large conferences
  • Fluent in both verbal and written English
  • Good command of MS office - Word, Excel, PowerPoint
99

Secretary Resume Examples & Samples

  • Role will assist in data protection, organisation, management, oversee reporting on national contracts
  • Provide secretarial support to the team by establishing this role within team
  • Release surveyors time, allowing them to drive revenue and identify opportunities
  • Create a uniform approach to collection and presentation
  • Ensure correct administration of contract requirements
  • Become the interface between Global Occupier Services (GOS) and Lease Advisory Services (LAS) reporting
  • Improve efficiencies and delivery
  • Comprehensive management of casework from initial instruction, job allocation, file and template creation, collation of relevant documents, conflict checking, booking inspections, reporting management, data team liaison and raising invoices and fee schedules
  • Requires a proactive approach to ensure internal and external databases are kept up to date at all times