Executive Secretary Resume Samples

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HP
H Pouros
Horacio
Pouros
321 Lester Spring
Dallas
TX
+1 (555) 635 6491
321 Lester Spring
Dallas
TX
Phone
p +1 (555) 635 6491
Experience Experience
New York, NY
Executive Secretary
New York, NY
Casper-Hackett
New York, NY
Executive Secretary
  • Providing general office support for the team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing
  • CDRL A02-14 (monthly frequency): review all monthly Manu Kai self-assessments. Provide contributors with continuing improvements on Manu kai self-assessments. Retrieve all Manu Kai self-assessments from PRISMS. Coordinate travel report/update with current YTD totals. Submit to Government after Program Manager review on a monthly basis. Upload digital copy in PRISMS and provide Manu Kai Contracts all update's to the CDRL Tracking Data Base
  • Provides secretarial, administrative and project support to Manager and other team members. Creates, prepares and edits letters, other correspondence, e-mails and documents from brief instructions, rough typed or hand-written drafts. Creates and modifies reports, forms, charts/graphs, and presentation materials using various software programs. Researches and investigates a variety of subjects at Managers’ request. Collects, organizes, and formats data from multiple sources
  • Manages executive's calendar and independently schedules appointments. Screens incoming calls and correspondence and responds independently when possible. Directs preparation of records such as agenda, notices, and minutes for corporate meetings. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings. Re-routes urgent matters for attention in the absence of the Functional Head. Communicates with company senior managers and executives and external stakeholders
  • Taking minutes at management meetings
  • Provides administrative support for ICLE Executive Committee work, including appointments, correspondence, and reports. Includes posting and maintaining key organizational documents and reports on an intranet for Committee members. Also handles logistics for these meetings including sending invitations, tracking attendance replies, reserving meeting space, the ordering, set up, and take down of food, handling meeting set up, and any issues that arise
  • Leads, organizes, and provides support on special projects and reports as assigned including completing research, analyzing and recommending best approach, establishing objectives, determining priorities, managing time, working cooperatively with others and displaying good teamwork, monitoring progress, problem-solving, and making adjustments to plans. Takes leadership role in composing and distributing staff communications as assigned
Dallas, TX
Executive Secretary to MD
Dallas, TX
Bechtelar LLC
Dallas, TX
Executive Secretary to MD
  • Provide management information reports
  • Travel organization for Manager and other VIP visitors
  • Provide administrative and clerical support to MD
  • Team Work and good collaboration with "can do" attitude
  • Participates and supports manager in accomplishing the respective tasks, and managing the responsibility area, organization or assigned projects
  • Responsible for management of documents received for signatures/approval - both online and offline
  • Good time management
present
New York, NY
Senior Executive Secretary
New York, NY
Gusikowski Group
present
New York, NY
Senior Executive Secretary
present
  • Provide administrative Retail Link access, attribution and light reporting work for VP, Walmart International
  • Create and modify templates to design PowerPoint presentations
  • Manageing VP’s calendar daily to drive productivity through prioritizing and accurate scheduling – demonstrates sense of urgency
  • Manage and prioritize calendars for multi-person teams
  • Assist with IO Recognition program for Merrimack IO associates
  • Providing executive office support for the Vice President of Global Business Services and Global team
  • Assist Merrimack IO associates with repair of equipment issues and facilities-related issues
Education Education
Bachelor’s Degree in Value
Bachelor’s Degree in Value
California State University, Fullerton
Bachelor’s Degree in Value
Skills Skills
  • The confidence to engage with senior/high profile contacts and clients and their teams
  • Attention to detail and ownership for the delivery of high quality work
  • Ability to build relationships across diverse teams both locally and globally
  • Ability to work as part of a team, ensuring seamless service to the firm and clients
  • Confident with the ability to use own judgment and make decisions in order to prioritise, challenge, negotiate and influence
  • The ability to plan ahead and anticipate potential problems
  • Strong organisational skills with ability to prioritise a busy and often conflicting workload
  • A flexible and professional approach, remaining calm under pressure.Broad knowledge of Microsoft Office packages
  • Lotus Notes knowledge is an advantage
  • Knowledge of time zones and best means of travel between multinational locations
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15 Executive Secretary resume templates

1

Executive Secretary Resume Examples & Samples

  • Confident with the ability to use own judgment and make decisions in order to prioritise, challenge, negotiate and influence
  • The ability to plan ahead and anticipate potential problems
  • Strong organisational skills with ability to prioritise a busy and often conflicting workload
  • A flexible and professional approach, remaining calm under pressure.Broad knowledge of Microsoft Office packages
2

Executive Secretary Resume Examples & Samples

  • Candidates should have demonstrated experience working as an ES supporting a portfolio of senior leaders in a fast-paced corporate environment
  • An advanced knowledge of Word and intermediate knowledge of PowerPoint and Excel is necessary
  • Ideally candidates will have exposure of working within a multinational and multicultural corporate organisation where they have built relationships across virtual portfolios and supported a portfolio that travels extensively
  • Polished communication skills, including an excellent standard of written and spoken English
  • Strong organisation skills, with an ability to prioritise an often conflicting workload
  • The aptitude to provide regular progress reports on administration matters
  • The confidence and capability to work with senior profile executives and clients
  • A flexible and professional manner
  • A portfolio-orientated focus
  • A quality-driven approach, consistently aiming for high standards
  • The capability to keep matters confidential
  • The ability to form networks with staff at all levels and influence effectively
3

Advanced Executive Secretary Resume Examples & Samples

  • Candidates should have extensive demonstrated experience working as an ES supporting a portfolio of senior leaders in a fast-paced corporate environment
  • Copy and audio typing 50wpm , together with an advanced knowledge of Word and intermediate/advanced PowerPoint and Excel is necessary
  • Ideally candidates will have exposure of working within a multinational and multicultural corporate organisation where they have built relationships across virtual portfolios and supported a portfolio who travels extensively
  • Experience of working at a professional service partnership is an advantage but not essential
4

Executive Secretary Resume Examples & Samples

  • Establish and maintain effective administration systems
  • Answer telephones and ensure messages are delivered in a timely manner
  • Maintain and coordinate executive’s calendars. Schedule meetings and reserve conference rooms
  • Prepare expense reports using SAP (internal web-based workplace), track and copy all payments,
  • And reconcile all credit card bills
  • Prepare and finalize staff travel arrangements
  • Create and maintain accurate distribution lists for production paperwork including schedules, scripts, staff and crew lists
  • Maintain and update a network show assignment grid
  • Keep accurate records to track courier requests, dub orders, distribution of production paperwork, dailies/cuts, email (archiving), SAP orders, etc
  • Update and track distribution of Network and Production Company Handbook
  • Develop familiarity with all projects in development and production, including schedules and names of all people involved in each project
  • Work with show production coordinators, Programming assistants and production companies to ensure accuracy and timely updates for meetings, deadlines, schedules, etc
  • Responsible for support of production staff in accurate and timely delivery of credit and residual binders to the Network. Must develop an understanding of Network and guild/union reporting requirements and common errors, and be able to guide the productions accordingly
  • Organize office filing, create folders, binders and filing system for executives. Maintain files or binders for each series in production, and assist in maintenance of paperless inventory system
  • Responsible for training productions in use of web-based server (ESN), as well as maintaining updated distribution lists within ESN and addressing any technical issues
  • Data entry for shared drive databases (Sharepoint) and scheduling & operations databases
  • Track and maintain production asset inventory, specifically DVD dub towers, computers, and production materials in storage
  • Weekly attendance at staff and development meetings as specified
  • Maintain, renew, and circulate all trades, newspaper, and magazine subscriptions
  • Provide backup to other assistants and department members. This may include answering phones, assisting post production in placing dub orders, distributing dailies or updating delivery schedules. If applicable, share responsibilities for floor duties with other assistants, such as restocking kitchen, setting up for meetings, etc
  • Create and update resource binders, gather resource materials for department
  • Take responsibility for his/her continuous learning and professional development
  • Understand operation of the Internet, reference materials, libraries, and the studio system database as research sources
  • Three (3) years film/television production, post-production or related industry experience
  • At least two years of secretarial/administrative assistant experience preferred
  • Direct and purposeful in all verbal and non-verbal communication
  • Receptive to and approachable by others in any situation
  • Ability to prioritize and handle multiple projects at once
  • Exhibits versatility/flexibility
5

Executive Secretary Resume Examples & Samples

  • Provide administrative support including
  • Managing diaries, scheduling appointments for VP’s and direct reports
  • Arrange and book travel and reconcile expense accounts for VP’s and direct reports
  • Taking meeting minutes
  • Circulate memoranda or correspondences and collect responses
  • Receiving telephone calls and delegating, actioning or escalating as appropriate
  • Work closely with other teams or external organizations on requests and emergency communications
  • Develop and maintain filing and archiving
  • Manage any ongoing issues related to executives’ expatriate assignment
  • Provide business support including
  • Produce spreadsheets and PowerPoint presentations
  • Organize events and functions related to the business
  • Conduct light research
  • Interpretation in meetings
  • Translate written documents
  • To monitor and check all reports, including business expense reports, phone bills, leave applications, purchase requisitions and all relevant correspondences
  • Minimum of 2-4 years’ experience in Executive Assistant role in a Multinational Company or Professional Services Company (e.g. Law / Consulting / Accounting Firms)
  • Experience supporting foreign expatriates
  • Proficiency in MS Word, Excel, Powerpoint, and Outlook preferred
  • Ability to compose correspondence
  • Fluency in both written/oral English/Mandarin required
  • Experience in translation/interpretation
  • Understanding of nuances of working in a complex corporation with Global/Regional headquarters
  • Bachelor degree or above, major in administration or secretary is preferable
6

Executive Secretary Resume Examples & Samples

  • Maintain calendar, schedule meetings and provide phone support for VP
  • Prepare travel arrangements and expense reports
  • General administrative duties such as copying, filing, shipping, and order supplies for team members
  • Track and Route scripts and creative materials
  • Maintain advertising campaign archives
  • Assist with competitive research
  • Assist with internet feedback monitoring, event management and premium development
  • Prepare and route Graphic Contract requests
  • Coordinate all dept. Award submissions year round
  • Attend meetings and provide minutes
  • Minimum 1 year of experience in an administrative capacity
  • Must have a positive attitude and desire to learn
  • Must be team-oriented, proactive, and energetic
  • Must have passion for Boys Branding
  • Candidate must be proficient in Proficient in the following Applications: Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, and Internet Explorer, MAC, and Keynote
  • SAP knowledge – Process Marketing invoices, Service Entry, Non-P.O. Uploads, Create P.O. and add funds)
  • A minimum of 3 years of experience in and administrative role
  • Any experience in television, marketing and/or entertainment
7

Executive Secretary Resume Examples & Samples

  • Communication skills: email / calendar management / phone coverage
  • Proactively review the day/week/month and resolve conflicts in a timely manner, block calendar for travel time, set up VTC (as needed) and secure conference rooms
  • Ensure the phones are covered and answered in a professional manner, be knowledgeable of subject matter and supportive with all those who contact the Executives
  • Compile weekly reports and transmit to divisional Vice-President’s office after review with Executives
  • Ensure email is addressed and tasks are completed
  • Planning & Organization: travel planning / deadlines and deliverables
  • Support travel arrangements, including expense reports for the Executives and others as directed
  • Reflect travel plans on Outlook calendar, including sufficient travel times, planned meetings and locations
  • Track and remind leaders of critical deadlines and deliverables
  • Out of office notifications and coverage (in advance) for leaders and sel
  • Professionalism and Disney Excellence: understand / stay informed and comply with all Company policies
  • Understand, stay updated, educated and comply with all Company policies, including attendance
  • Ensure Executive’s requests are dealt with in a timely fashio
  • Initiative and Action Orientation: independently recognize and proactively manage urgent requests
  • Anticipate the changing needs of the Executive and fulfill them on a daily basis
  • Work on multiple tasks concurrently each day to ensure all responsibilities are covere
  • Problem Solving: identify & analyze problems, initiate effective solutions within Disney standards
  • Anticipate problems and take reasonable measures to avoid them in the present and futur
  • Learning and Development: participate in various leadership training classes / leverage all available resources to stay current on latest technology that support productivity
  • Leverage all available resources to stay current on latest technology that support productivity
  • Assist Executive with operation and use of electronic and mobile devices such as iPhone, PC, iPad, etc
  • Technical Knowledge: skills / software / devices
  • Ability to proofread all communications from the office of the Executive
  • Proficient use of MS Office products
  • Minimum 3 years Secretarial experience or equivalent
  • Ability to work in a fast paced, dynamic team environment with a minimum of direction or follow-up
  • Demonstrated computer proficiency within a Windows environment including MS Office products (e.g., Word, Excel, PowerPoint, Outlook) and SAP
  • Demonstrated strong verbal and written communication skills in addition to telephone etiquette skills
  • Proven ability to building working relationships, influence all levels by being knowledgeable and credible
  • Strong networking skills
  • Walt Disney Company experience including knowledge of Company policies, culture and operating practices
  • Ability to operate all standard office and conference room equipment, including VTC
  • Experience in developing professional presentations
  • High school diploma with applicable continuing education
8

Executive Secretary Resume Examples & Samples

  • 25% - Maintaining print and electronic law files, including filing, purging and retrieving files
  • 20% - Answer and screen e-mails and telephone calls, taking messages, providing information or redirecting as appropriate
  • 15% - Schedule and maintain calendar of appointments, meeting and travel itineraries, and coordinate related arrangements. Arrange meetings and conferences; prepare and distribute agendas and minutes as required
  • 15% - Provide for the timely payment of invoices
  • 15% - Perform miscellaneous administrative duties and other specific duties as assigned
  • 10% - Prepare, compose, and initiate correspondence, memos, presentation materials and reports as required
9

Executive Secretary Resume Examples & Samples

  • Perform administrative duties including, but not limited to, screening and routing phone calls, arranging conference calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
  • Based on leader-provided drafts and direction, create presentations and assist in the preparation of reports and research materials, many of which are highly confidential and/or sensitive in nature
  • On-board new employees, including physical and IT access, acquisition of appropriate equipment, providing general team and systems orientation, establishment of remote access and all other necessary functionality requirements. Oversee facility issues and work with building management as needed
  • Coordinate and support the planning of moderate to complex on-site and off-site events and meetings, working with the offices of various executive levels
  • Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of executives who are out of the office and expense report processing in a timely manner
  • Minimum 3 years Secretary experience
  • Demonstrated computer proficiency within a Windows environment including MS Office products such as Outlook, Word, PowerPoint, Excel, as well as SAP
  • Demonstrated proficiency with the use of VTC equipment
  • Demonstrated strong written and verbal communication skills in addition to telephone etiquette skills
  • Demonstrated strong organizational and time management skills with attention to detail and excellent follow-through skills
  • Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course of action quickly if necessary
  • Ability to work independently or in a team environment with a minimal direction or follow-up
10

Cib-executive Secretary Resume Examples & Samples

  • Knowledge of general office procedures (e.g., filing, correspondence, scheduling)
  • Ability to adapt procedures, processes and techniques to the completion of assignments
  • Superior oral and written communication skills
  • At least three years of secretarial experience and meeting coordination
11

Executive Secretary Month FTC to Perm-cambridge Resume Examples & Samples

  • The confidence to engage with senior/high profile contacts and clients and their teams
  • Ability to work as part of a team, ensuring seamless service to the firm and clients
  • Lotus Notes knowledge is an advantage
  • Knowledge of time zones and best means of travel between multinational locations
12

Executive Secretary Resume Examples & Samples

  • Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)
  • Exhibits increased proficiency in duties and expanded knowledge and application of software packages
  • Excellent telephone etiquette
  • Tact and good judgment in confidential situations and proven experienceinteracting with senior management
13

Executive Secretary Resume Examples & Samples

  • Develop familiarity with all projects in the department
  • Attending staff meetings and documenting agenda items discussed
  • Interface with employees for information, research, administrative materials, etc
  • Preparation and typing of documents (presentations, itineraries)
  • Management of special projects as required
  • A minimum of 1 year of work experience in an administrative support role
  • Proven ability to stay organized while working on multiple projects simultaneously
  • People oriented with ability to build relationships across the organization
  • Word/Excel/Outlook/Powerpoint/Filemaker Pro/databases
  • A minimum of 2 years of administrative experience preferred at an executive level
  • Bachelors degree or equivalent combination of work experience
14

Gcg-executive Secretary Resume Examples & Samples

  • Provides administrative support to a Managing Director and his teams
  • Coordinates activities to include answering telephones, managing calendars/appointments, compiling expense reports, putting together presentation materials, and making travel arrangements
  • Composes and prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring managers attention
  • Assists with ad hoc reports and special projects
  • Acts as conduit for issues and requests for information
  • Updates files/records, produces reports and various correspondence
15

Executive Secretary Resume Examples & Samples

  • Demonstrated ability to handle highly confidential information
  • Adept at working virtually and managing different time zones
  • Demonstrated strong written and verbal communications skills
  • Demonstrated ability to prioritize multiple tasks and meet deadlines in a fast paced environment
  • Demonstrated ability to be detail oriented with excellent follow-through
  • Proven computer proficiency with Outlook, Excel, Word, PowerPoint and SAP
  • Demonstrated expertise in the use of technology- desktop polycom, VTC and new software systems
  • Willingness to learn new software applications and leverage technology for communication
  • Demonstrated advanced Guest/client service skills and responsiveness
  • Ability to work independently or in a team environment with a minimum of direction or follow-up
  • Demonstrated strong partnering/collaboration skills
  • High School degree or equivalent with minimum 3 years of administrative experience
16

Executive Secretary Resume Examples & Samples

  • Answer phones and maintain calendar
  • Provide additional office support such as distributing mail, filing, photocopying, scanning and tracking documents, data entry, word processing, and ordering supplies
  • Provide general office management support, order supplies and serve as backup for processing invoices in SAP
  • Manage the planning, coordination, and execution of executive business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of the VP when out of the office
  • Strong time management skills; excellent multi-tasker and able to work well in a high-pressure environment
  • Passion for animation
17

Executive Secretary Resume Examples & Samples

  • Provide direct daily administrative support for Vice President and assist department as needed
  • Monitor and track marketing project budgets, T&E, and misc. expenses each month
  • Able to use/create, and manage workable filing system(s)
  • Specific clerical tasks include, but are not limited to: phone coverage, coordinating meetings, maintaining calendars, preparing expense reports and check requests, making travel arrangements, ordering supplies, shipping, copying, faxing, and filing
  • Assist Marketing team on projects, promotions, events, and/or programs
  • A minimum of 2 years experience in an administrative and/or office management capacity
  • Receptive to work overtime
  • A minimum of 3 years experience supporting an executive in an administrative capacity, preferably in the entertainment industry
  • Experience managing and implementing multiple budgets
  • A minimum of 2 years experience preparing travel and expense reports in an on-line HRIS system; like SAP
  • At least 1 year of experience using Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook
  • Exceptional organizational skills with strong attention to detail while handling multiple tasks in a fast-paced environment
  • Experience in a team-based environment and able to interact with high profile executives
  • Office experience within a marketing department of The Walt Disney Company, Disney ABC Television Group, or radio, a plus
18

Executive Secretary Resume Examples & Samples

  • Answer phones, take & relay messages in a timely manner
  • Assure calendar is up-to-date; daily weekly, monthly
  • Propose meetings, including location
  • Accept, decline meeting invitations on Outlook
  • Reconcile monthly travel and expense report statements
  • Track payments
  • Compile expense receipts in SAP and submit
  • Fax, file & copies as required
  • Order computer equipment
  • Order office supplies through SAP
  • Onboarding of all temps/new employees to the Communications team
  • Computer skills required include: MAC proficiency
  • Highly proficient with computers, including, without limitation, MS Word, Excel, PowerPoint, and Outlook
  • Ability to handle multiple priorities and prioritize effectively
  • Strong sense of urgency and accountability
  • Excellent analytical skills with the ability to exercise appropriate judgment in executing tasks without supervision
  • Must possess enthusiasm, flexibility and creativity and be willing to assume challenges and increased responsibility
  • Ability to listen to and understand circumstances and context, and respond with appropriate solutions
19

Gf-executive Secretary Resume Examples & Samples

  • Senior level Executive Assistant experience
  • Experience as an administrator in a legal department or in corporate secretarial role would be
  • Preferable
  • Excellent knowledge of Microsoft packages
  • Excellent organizational skills and ability to work proactively without close supervision
  • Strong communication skills both verbal and written to be able to interact confidently with internal
  • Clients
  • Ability to manage conflict and work under pressure
20

Executive Secretary Resume Examples & Samples

  • 2+ years of experience in an Executive Assistant role
  • Basic Human Resources knowledge
  • Microsoft Office/Suite proficient (Outlook, Word, etc.)
  • Solid project management
  • Exceptional problem solving and time management skills
21

Executive Secretary Resume Examples & Samples

  • Proactively support the assigned manager and team by independently handling all assigned duties, taking direction from and balancing the needs of staff members
  • Maintain and coordinate calendars, schedule appointments and meetings and arrange travel schedules and itineraries
  • Process and reconcile Travel & Living expense accounts
  • Schedule, plan, organize logistical details and draft minutes for in-house and off-site meetings
  • Develop PowerPoint presentations, type letters, memos, charts, reports, proposals, contracts, agreements, or other types of correspondence and maintain records of all documents
  • Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying and office supplies
  • Must submit your application for employment through gecareers.com to be considered (Internals via COS)
  • Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check
  • Must be willing to work out of an office in Stamford, CT
  • Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening
  • Highly organized and attentive to details
  • Maintain high level of integrity and confidentiality
  • Ability to communicate effectively with all levels of business community
  • Ability to multitask and prioritize effectively
  • Exhibit exceptional organization skills and detail orientation
  • BA Degree
  • Knowledge of GE policies/procedures
  • Basic understanding of finance and business
  • GE experience
22

Executive Secretary Resume Examples & Samples

  • Telephone coverage for multiple executives
  • Support and manage calendars for multiple ED and MD level managers seated in New York
  • Provide administrative support for the broader NY based CIB audit team
  • Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
  • Book international and domestic travel arrangements and organize itineraries
  • Process timely and accurate travel expense reports
  • Develop and maintain electronic files as needed
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  • Manage general office needs such as ordering supplies, mail distribution, and floor maintenance
  • Complete ad-hoc projects as requested
  • Self-starter, ability to work in a fast-paced team environment
  • PowerPoint-savvy, Excel-savvy - must be able to make updates in team presentations
  • Make yourself available to your peers to assist with overflow, special projects and day-to-day tasks
  • Strong Technical skills – hardware and software
  • Document/report/presentation preparation
  • Other administrative/general tasks
  • Maintain department equipment (fax machines, copiers, printers, etc.)
  • Establish and maintain open communication policies with peers and managers across the country
  • Maintain confidentiality of information
23

Executive Secretary Resume Examples & Samples

  • Proficiency in Microsoft Office programs and Power Point
  • Adept at setting up Video-conferencing, video chats
  • Solid understanding of various file formats (document and video) and the ability to convert files to the desired format
  • Proactive problem-solver
24

Executive Secretary Resume Examples & Samples

  • Minimum five (5) years administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including supporting an executive (directors and vice presidents) for a minimum of 2 years in a fast-paced dynamic environment
  • Ability to manage time wisely and prioritize effectively
  • Enthusiastic attitude and strong work ethic
  • Minimum 5 years of secretarial experience, with 2 years of experience supporting Director level or above
25

Executive Secretary Resume Examples & Samples

  • Executive PA support for Co-CEO of Greater China, based in Hong Kong
  • Diary Management – organising constantly changing schedule
  • Meeting Arrangements
  • Ad Hoc Requests
  • Travel bookings
  • Organising Conference calls
  • Compiling expense claims and reconciling Amex Statements
  • Answering the telephone and message taking
  • Taking minutes in meetings
  • General office duties – filing, archiving, faxing and photocopying
  • Ad hoc invoicing and raising purchasing orders
  • Provide administrative support to visiting senior management, arranging and coordinating agendas
  • E-mails – Reads CEO’s e-mails and proactively
  • Brings important e-mails to CEO's attention,
  • Forwards e-mails requiring action to appropriate staff, the Regional Office Team and other staff
  • Follows up on certain e-mails
  • Coordinating Offsites
26

Executive Secretary Resume Examples & Samples

  • Prepares official academic and business correspondence and reports, ensuring official formats are used. Drafts correspondence of a highly confidential nature
  • Reviews and prioritizes all incoming correspondence. Determines actions required and follows through to completion. Researches and drafts responses on behalf of executive director, refers to executive director’s direct reports for action, or refers to executive director for personal reply
  • Screens incoming calls and visitors, determining what contact or action is required for satisfactory disposition. Provides ongoing public relations on supervisor’s behalf with visiting dignitaries, sponsors, government agencies, researchers, and others. Assists visitors with resolving problems, often coordinating resolution with other university offices
  • Maintains executive director’s calendar and accepts or declines commitments, both local and out-of-area, on his behalf. Reschedules existing appointments as deemed appropriate. Makes travel arrangements as needed
  • Facilitates communications between executive director and his direct reports. Judiciously assesses and prioritizes the urgency of situations, and determines appropriate action
  • Interacts with university offices on behalf of executive director to facilitate communications and critical information exchange. Handles all assigned communication and correspondence, including sensitive and confidential matters. Represents supervisor through telephone and personal contacts, as needed
  • Plans meetings and events hosted by executive director. Coordinates arrangements with internal and/or external vendors to include travel, lodging, refreshments, guest speakers, and presentation materials and equipment. Attends events when requested to ensure arrangements are handled according to plan and as a representative of the executive
  • Leads other employees and student workers, as assigned. Provides leadership and work guidance, schedules, assigns and prioritizes workloads. Sets appropriate deadlines. Monitors employee performance, as required
  • Maintains the confidentiality and currency of office records and files
27

Executive Secretary Resume Examples & Samples

  • 8 years of experience or above in executive secretary or EA in a multi-national company
  • Good planning & organization skill
  • Strong communication skill in both English and Chinese
  • Mature, credible and strong interpersonal skills
28

Executive Secretary Resume Examples & Samples

  • Maintains executive’s calendar and accepts or declines commitments, both local and out-of-area, on his/her behalf. Reschedules existing appointments as deemed appropriate. Makes travel arrangements as needed
  • Screens incoming calls and visitors, determining what contact or action is required for satisfactory disposition. Provides ongoing public relations on executive’s behalf with visiting dignitaries, trustees, major donors, parents and other VIP’s. Assists visitors with resolving problems, often coordinating resolution with other university offices
  • Facilitates communications between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines appropriate action
  • Organizes the office of the university executive and makes day-to-day administrative and operational decisions on his/her behalf. Provides direction and guidance to assigned staff and student workers. Schedules work, establishes priorities and ensures deadlines are met. Establishes and maintains office and recordkeeping systems and procedures
  • Interacts with university offices on behalf of an executive to facilitate communications and critical information exchange. Handles all assigned communication and correspondence including sensitive and confidential matters. Represents supervisor through telephone and personal contacts, as needed
  • Composes and produces a variety of business correspondence, reports, confidential documents, forms, and related materials. Reviews and signs off as authorized
  • Ensures confidentiality and controls access to sensitive information such as personnel files
  • Develops and maintains effective communication programs with department. Ensures timely reciprocal exchanges of information between executive and staff
  • Plans meetings and events hosted by executive as needed
29

Executive Secretary Resume Examples & Samples

  • Provide secretarial support including
  • Minimum of 6 years’ experience in executive secretary/EA role and/or in marketing, sales or category team support and administration in a multi-national company
  • Attention to detail and quality, proactive, self-motivated, flexible with strong interpersonal skills as well as a strong team player
  • Able to organize, priorities, and work independently in a fast-paced challenging environment
  • Proficiency in MS Word, Excel, PowerPoint, and Outlook
  • Willing to travel on need basis
30

Executive Secretary Resume Examples & Samples

  • Minimum of 3 years secretarial and office management experience
  • Demonstrated experience with Walt Disney Co. personnel policies and procedures
  • Demonstrated strong computer proficiency with Outlook, Word, Excel, PowerPoint, and SAP
  • Demonstrated detail oriented with strong follow-through skills
  • Proven ability to handle multiple tasks and meet deadlines
  • Demonstrated proficiency with travel planning, in particular internationally
31

Executive Secretary Resume Examples & Samples

  • Proficiency in Microsoft Word, Excel, Powerpoint and Outlook
  • Proficient in creating presentation decks including charts and grids
  • Ability to source information through the Internet, reference materials, libraries
  • At least Three (3) years of secretarial/administrative assistant/office management experience required
  • Two (2) years experience working in film/television production, post-production or related experience
  • Self-starter, takes initiative, proactive
  • Avid researcher
  • Ability to work with various communication styles and creative viewpoints
  • Approaches challenges as opportunities for learning and creative thinking
  • Ability to thrive in a fast paced work environment
32

Executive Secretary Resume Examples & Samples

  • University Degree or above
  • Excellent English language ability is a must
  • Ability to interface with bank seniors, clients and all levels
  • Great interpersonal skills with good communication
  • Well-organized, fast learner, detail oriented and reliable
  • Able to work flexible / long hours at work and can work under pressure
  • Smart thinking and fast to deliver a satisfactory result
  • Open minded with creative thinking
  • Have a strong sense of responsibility and commitment to teamwork
  • More than 5 years working experience in related field, being familiar with the daily secretarial work
  • Have a strong command of Outlook and Microsoft Office
33

Executive Secretary Resume Examples & Samples

  • Interacting with senior executives of The Walt Disney Company and other companies, law firms and government agencies
  • Scheduling meetings and travel arrangements
  • Handling and responding to correspondence
  • Maintaining and coordinating Outlook calendar for the two attorneys and paralegal, being proactive at mitigating scheduling conflicts
  • Editing correspondence and contracts with multiple changes
  • Working on and/or correcting formatting and other issues on Word documents
  • Answering and responding to telephone calls and forwarding as appropriate
  • Maintaining accurate and organized files for the team; includes use of scanning equipment, an electronic filing system and preparation and maintenance of document binders
  • Producing and maintaining expense reports for the two attorneys and paralegal
  • Excellent office management, administrative, secretarial, and technical skills
  • High level of proficiency in Microsoft Word, Outlook, Excel, and Word/Workshare Red-lining
  • Exceptional attention to detail and strong organization skills with the ability to multi-task effectively
  • The ability to articulate and communicate with senior level executives and attorneys in person, on the telephone and electronically
  • Proven ability to make independent decisions in the handling of sensitive and confidential information, while exercising good judgment and discretion in handling priority issues when they arise
  • This position is part of a team environment: Team members include attorneys, paralegals, and administrative support staff. Candidate should have a cooperative work style and be prepared to cover additional duties as needed. Schedule flexibility will be required
  • 7 or more years of administrative experience in an Executive Assistant capacity, preferably for a senior in-house lawyer or as an assistant to a major law firm partner
34

Executive Secretary Resume Examples & Samples

  • 10+ years equivalent work experience
  • TCCC experience preferred
  • Good understanding of TCCC business operations
35

Executive Secretary Resume Examples & Samples

  • Assists Dean and Executive Assistant with projects as needed
  • Responds to inquiries and requests for information regarding knowledge of faculty, administrators, staff or students on departmental and University procedures. Researches information, as requested, and relays official interpretations. Maintains currency on revision to department, school and/or University policies and procedures
  • Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome. Records minutes and summarizes for typing and distribution (executive committee and faculty meetings)
  • Organizes the office of a dean or officer of the university (executive) and makes day-to-day administrative and operational decisions on his/her behalf. Provides direction and guidance to assigned staff and student workers. Schedules work, establishes priorities and ensures deadlines are met. Establishes and maintains office and record keeping systems and procedures
  • Prepares official academic and business correspondence ensuring acceptable pre-established formats are followed. Takes and transcribes dictation of a highly confidential nature
  • Reviews and prioritizes all incoming correspondence. Determines actions required and follows through to completion. Researches and drafts responses on behalf of executive, refers to executive’s direct reports for action, or refers to executive for personal reply
  • Maintains executive’s calendar and accepts or declines commitments, both local and out-of-area, on his/her behalf. Reschedules existing appointments as deemed appropriate. Makes travel arrangements for executive as needed
  • Plans meetings and events hosted by executive. Coordinates arrangements with internal and/or external vendors to include travel, lodging, refreshments, guest speakers, and presentation materials and equipment. Attends events to ensure arrangements are handled according to plan and as a representative of the executive
  • Maintains the confidentiality and currency of office records and files including personnel records for faculty and staff
36

Executive Secretary Resume Examples & Samples

  • Hospitality and event coordination
  • A minimum of 1 year administrative experience, preferably supporting multiple executives
  • Strong people and organizational skills
  • Word/Excel/Outlook/ Powerpoint
37

Executive Secretary Resume Examples & Samples

  • Manages various facilities services functions at EY sites ensuring that consistent quality, and cost-effective services are provided
  • Provides expertise to ensure that EY assets and image are protected by maintaining a safe, functional and productive work environment
  • Performs specialized tasks as required
  • Receives and tracks facilities work order requests. Dispatches work orders to maintenance staff
  • Understands daily work routines and procedures such as mail, filing, supplies, etc
  • Understands and operates local office equipment, including AV equipment and inventory
  • A BA degree or Diploma
  • 3 - 5 years of experience as an office manager or executive secretary
  • Dynamic personality
  • Flexibility and good communication skills
  • Bilingual preferred (Arab or National)
  • Typing ; Arabic & English
  • Candidates currently residing in Riyadh preferred
38

Executive Secretary Resume Examples & Samples

  • Provide direct administrative support for Vice President and General Manager
  • Specific clerical tasks include, but are not limited to: phone coverage/maintain phone log, coordinate meetings, maintain calendars, check requests, order supplies, shipping, copying, faxing, and filing
  • A minimum of 2 years supporting an executive in an administrative capacity
  • Proficient in Outlook (create/edit emails and appointments), Word (create/edit documents), Excel (create/edit documents) and Power Point (create/edit presentations)
  • Administrative support experience within The Walt Disney Company is a plus
39

Executive Secretary Resume Examples & Samples

  • 3-5 years related business experience
  • Proficient PC skills (spreadsheets, word processing, presentations)
  • Excellent clerical skills in typing, filling, phone, FAX, copier, and printer operation
  • Ability to handle multiple projects and confidential information
  • Ability to meet deadlines, with attention to detail and accuracy
40

Executive Secretary, Disney Junior Resume Examples & Samples

  • Attend staff meetings and documenting agenda items
  • Heavy calendar management for executives, and coordination of meetings across diverse departments
  • Distribution of department mail
  • Booking/coordination of travel
  • Coverage on scripts, books, and other creative materials
  • Research artists for projects as needed
  • Building presentations and/or sizzle reels and management of special projects as required
  • Occasional offsite assistance for executives (Preschool research, Mixes, Music Previews, etc)
  • Proven ability to problem solve, prioritize and multi-task
41

Executive Secretary Resume Examples & Samples

  • Full administrative support for the Senior Management Team – covering minute taking, filing, photocopying, typing, e-mailing, couriers, posts, management complex diary and making appointments etc
  • Ensure administrative support of the pantry for the SMT and keep tidy. Acting as first point of contact for SMT. Hosting visitors
  • Performing selected personal duties for management
  • Co-ordination of travel arrangements across the business including visitors from abroad
  • Raising purchase orders on behalf of Management members and signing of invoices and following through with accounts
  • Preparation of expenses claims for Senior Management team
  • Management of Corporate Credit Card use/spending
  • Co-ordination of meetings, staff meetings, outings, functions and conferences - agendas rooms, refreshments and IT facilities (including video conference, telepresence)
  • General adhoc projects across the entire business
42

Executive Secretary Resume Examples & Samples

  • Provide support for the Director of Hotels/Downtown Disney/Aulani Engineering Services & Manufacturing
  • Have the ability to blend a positive attitude, flexibility, discretion and command while managing multiple priorities including preparing written communication, expense reports, spreadsheets, presentations, various departmental and divisional reports, meeting notes, copying, filing, faxing, and telephone coverage
  • Coordinate multiple meetings and calendars, make appropriate decisions and take a proactive approach to ensuring the office and technical team is organized and efficient
  • Coordinate various Resort initiatives for department (Cast Survey, Disney VoluntEar Cast Community Fund, distribution to Cast of Resort milestone buttons & pins, etc.)
  • Assist with the quarterly all-department meetings
  • Maintain multiple organization charts; assist other Executive Secretaries within Facilities & Operations Services Division with phone coverage
  • Assist two Secretary II cast members with work overflow
  • Perform as a proactive member of the team while supporting the Executive and the admin area as a whole, including contributing ideas for continuous improvement and providing back-up support to the Administrative Assistant to the Vice President if needed
  • Minimum five (5) years administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (Directors and Vice Presidents) in a fast-paced dynamic environment
  • Ability to appropriately respond to and resolve Cast and Guest issues with little direction
  • Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Vidio, SAP (T&T, Field Representative, Employee ESS, VoluntEAR hour recording), Internet explorer and internet-based research
  • Proficiency in Microsoft Office, Word, Excel, PowerPoint, SAP., C.A.T.S.; outstanding communication skills (written & verbal)
  • Familiarity with DLR Facilities & Operations Services
43

Executive Secretary Resume Examples & Samples

  • Ability to form networks with staff at all levels, earn respect from peers, and influence effectively by being a team player
  • Ability to adapt to a constantly changing and growing environment
  • Stable, hard working and disciplined
  • Able to maintain confidentiality at all times
  • Portrays professional image of self and role
  • Has a keen interest in our people agenda and its success
  • Flexible work hours (work late when required)
44

Executive Secretary Resume Examples & Samples

  • Develop familiarity with all projects, department, and names of all relevant people involved with each project
  • Be able to track down and research material, writers, directors, producers and other talent for credits, contacts and availability
  • Attend staff meetings and document agenda items as discussed
  • Be familiar with all appropriate personnel in publicity, marketing, programming and other departments in order to aid staff in completing assignments; attend staff meetings and participate and follow through as needed
  • Coordinate meetings and maintain executive calendars
  • Heavy telephone coverage and contact with internal and external contacts
  • Preparation of documents and presentations
  • A minimum of 1 year of experience supporting an executive in an administrative capacity
  • Demonstrated proficiency using Microsoft Outlook
  • Exceptional organizational skills and strong attention to detail
  • Ability to prioritize and handle multiple tasks with flexibility in a fast-paced work environment
  • Strong communication skills, both written and verbal
  • Able to demonstrate professional and personal demeanor in a team-based environment
  • A minimum of 2 years of experience supporting an executive in an administrative capacity
  • Experience working in a support role in an Agency or production company
  • Kids entertainment experience
  • Tech savvy
  • Demonstrated creative and story skills
  • Interest in contributing ideas in a creative group atmosphere
  • Demonstrated proficiency using Microsoft Word/Excel/PowerPoint and/or MAC Keynote
  • Demonstrated proficiency using SAP
45

Executive Secretary Resume Examples & Samples

  • Takes care of all administrative and technical assistance: calendar management, reception of calls, organization of business travel, entering receipts for expenses, processing mail, preparing responses, orders for office equipment, DED setup, etc
  • Checks emails daily in order to act/alert if required
  • Organizes and coordinates the manager's activities
  • Coordinates the arrival of new employees
  • Puts together and maintains files and aids for internal and external meetings, and drafts reports
  • Gathers, communicates, and dispatches information throughout the team
  • Handles delicate and unexpected situations and facilitates the resolution of ongoing problems. If necessary, works in partnership and shares some of his/her assistantship activities with another assistant
  • A university degree
  • Minimum 8 years of experience as a team secretary in a MNC
  • Speak fluent English, able to interact effectively
  • Self motivated and be able to work independently
  • Superb organizational skills and be able to prioritize work effectively
46

Executive Secretary Resume Examples & Samples

  • Maintain calendars, schedule meetings and reserve conference rooms for the team
  • Provide phone support and maintain phone logs
  • Arrange travel and prepare T&E reports
  • Organize office filing, create folders and filing system
  • Order supplies for team members
  • General administrative support for team members
  • Special Projects as needed or assigned
  • Demonstrated ability to work in an administrative capacity
  • Computer skills: Windows Office Suite (Word, Excel, Power Point, Outlook e-mail),and Internet familiarity
  • A minimum of 3 years of experience in a similar role
  • Strong interest in Television, particularly Children’s Programming
  • Experience within the Disney enterprise
47

Executive Secretary Resume Examples & Samples

  • Develop familiarity with all projects department and names of all relevant people involved with each project
  • Preparation of documents (presentations, itineraries)
  • A minimum of 1 year of experience supporting an executive in an administrative role
  • Demonstrated experience using Word/Excel/Outlook/PowerPoint/Keynote
  • A minimum of 2 years administrative experience preferred in a support role at the executive level Experience working in a support role in an Agency or production company preferred
  • Kids entertainment experience a plus
  • Demonstrated experience using Word/Excel/Outlook/PowerPoint /Netscape
48

Executive Secretary Resume Examples & Samples

  • High School diploma with additional specialized courses
  • 3 years of related work experience
  • Demonstrated expertise utilizing various software applications including word processing, spreadsheet, presentation graphics, and databases
  • Ability to work independently while prioritizing workload
  • Associate's Degree
49

Executive Secretary Resume Examples & Samples

  • Minimum five (5) years administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (directors and vice presidents) in a fast-paced dynamic environment
  • Ability to appropriately respond to and resolve cast and guest issues with little direction
  • Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP (T&E, Field Representative, Employee ESS, VoluntEAR hour recording), Internet explorer and internet-based research
  • Proven knowledge of the WDPR culture, structure and operating practices
  • Familiarity with WDW Entertainment Operations
50

Executive Secretary Resume Examples & Samples

  • Demonstrated computer proficiency with Outlook, Microsoft Word, Excel and PowerPoint
  • Demonstrated partnering abilities
  • Demonstrated telephone etiquette skills
  • Demonstrated ability to work in a fast paced environment and with leaders at multiple levels
  • Demonstrated ability to multi task and set priorities
  • No more than one reprimand in last 6 months
  • No more than 4 attendance notations in last 6 months
  • For DRC Cast members: No more than one F/O (Fail/Offtrack) in Presenteeism in the last six months and no more than one reprimand in the last six months
  • Minimum 2 years Secretarial Experience
  • Call Center experience
51

Executive Secretary Resume Examples & Samples

  • Prepare correspondence, reports, and materials for publications and presentations
  • Setup General Manager's travel arrangements
  • Setup accommodation and entertainment arrangements for company visitors
  • Maintain General Manager's calendar
  • Prepare and maintain General Manager's expense report
  • Setup and coordinate meetings and conferences
  • Create, transcribe, and distribute meeting agendas and minutes
  • Answer telephones and handle in appropriate manner
  • Research, price, and purchase office furniture and supplies
  • Coordinate project-based work
  • Supervise support staff
  • Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications
  • Duties require professional verbal and written communication skills and the ability to type 60 wpm
  • Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through a combination of the completion of an Associates Degree and three to five years of secretarial experience
52

Executive Secretary Resume Examples & Samples

  • Support Executive Management and Sales Management for all administrative functions, including Human Resource administrative functions
  • Support Bell Media Radio Account Executives with respect to all sales and client needs
  • Revise orders to indicate spot non-availability and communicate changes effectively and in a timely manner
  • Monitor and understand radio sales bookings, radio program changes and how those changes affect client bookings. Prepare and maintain sponsorship schedules for Sales, and coordinate with Radio Programming, Digital sales and Radio Promotions
  • Liaison with Retail Agencies, External Clients, Internal Clients and the general public in a polite, professional, accommodating and service oriented manner
  • Perform post campaign client service, and maintain records of all current and prospective clients including contract file maintenance
  • Independently anticipate the needs of Management and the Sales Team, in order to facilitate, prioritize and execute their needs
  • Minimum 2-3 years of experience in a Sales or Executive Administration role, with the ability to interact professional with internal and external clients, as well as reconcile and process complex advertising orders and communicate client needs effectively
  • Excellent knowledge of all MicroSoft office products, Wide Orbit, RePak
  • Must have the ability to quickly learn and understand both the “HOW” and the “WHY” as it pertains to airtime pre-emptions, make-goods, program changes and department priorities
  • Must have knowledge and experience with Power Point, & Outlook
  • Must be able to work comfortably on a team and under the pressure of constant deadlines and last minute revisions, while maintaining a professional demeanor
  • Must have initiative and organizational skills. The individual must be eager to learn, flexible, and willing to help co-workers where required
53

Senior Executive Secretary Resume Examples & Samples

  • Perform a wide range of administrative functions requiring decision making and problem solving with minimal direction
  • Communicate and interact with all levels of the organization
  • Plan and arrange both domestic and international travel and process expense reports in a timely and accurate manner with minimal supervisory direction
  • Coordinate calendars and schedules
  • Process invoices and payments
  • Conduct basic data analysis
  • Manage a variety of special projects
  • Schedule appointments and meetings, including high-level executive attendees, reserve facilities and obtain or assemble supporting material
  • Maintain confidential records and other pertinent information
  • Work closely with others in support of overall productivity of the department
  • Support department ACE initiatives
  • Provide backup assistance and coverage for other administrative assistants as needed
54

Executive Secretary Resume Examples & Samples

  • Schedule hectic calendar for VP that includes meetings with senior level executives across multiple divisions of TWDC
  • Coordinate multiple, cross-divisional meetings on a daily basis for the Franchise Management team
  • Ability to work proactively with franchise team on difficult scheduling conflicts
  • Strong attention to detail to manage calendar windowing, travel time, potential double bookings, and attendee confirmation
  • Strong relationship skills and the ability to develop partnerships with the assistants in other divisions at the President level
  • Coordinate both domestic and international travel for VP and Director and above in the department
  • Prepare expense reports for Director and above in division and balance all company credit cards
  • Develop expert understanding of travel, expense and other TWDC policies that impact administrative duties
  • Team technology expert on all the meeting rooms in the building understanding how to set up computers, videos, global video conferencing
  • Update the weekly sales report
  • Take notes at key meetings including Brand Management and disseminate as directed
  • Input invoices and track budget at the direction of budget manager
  • Oversee all federal express, messenger and office supplies for the group
  • Oversee all products ordering for premium room and coordinate for talent distribution
  • On-site presentation support for outside meetings including finding rooms and interfacing with events group to plan event
  • Track important presentations and alert team to deadlines
  • Minimum 2 years administrative/office support experience in a fast-paced business or entertainment environment in a similar role
  • Minimum 2 years experience working as a coordinator or assistant working and interfacing with executives
  • Strong organizational skills and ability to handle heavy schedule coordination
  • Able to juggle multiple projects and adapt to change
  • Ability to anticipate problems and resolve proactively
  • Self-starter with strong verbal and written communication skills
  • Computer expertise including MS Word, PowerPoint, Excel, and calendar software on multiple platforms (PC and MAC)
  • Existing knowledge of the television business and industry experience
  • Understanding of key note to assist team in updating presentations a plus
  • Strong passion and interest in learning from the ground up about the television, franchise or marketing business
  • A energetic, positive, “can do” attitude
55

Executive Secretary Resume Examples & Samples

  • Provide support for project meetings as well as other meetings if requested, including the development of accurate agendas which are distributed in a timely fashion
  • Secure conference room locations, refreshments, supplies, and equipment; and providing copies of necessary materials
  • Responsible for set-up of Video teleconference and AV equipment as needed
  • Maintain a professional image through both verbal and non-verbal actions
  • Exhibit a strong sense of responsibility and reliability
  • Coordinate travel arrangements; complete & review personal expense reports in a timely fashion for executive's approval
  • Build and nurture partnerships throughout the Company and with local consultants such as Public Affairs, Customer Relations, Entertainment, Cultural Consultants etc
  • Partner with Administrative function peers and partners within the company
  • Minimum 3 years related experience
  • Strong Computer Skills (with particular emphasis on Outlook, Excel and Powerpoint)
  • Knowledge in the operation of office equipment: Video Teleconference, AV equipment, copiers, telephone/conference calls, etc
  • Outlook calendaring skills in different time zones is essential
  • Expertise in SAP is imperative for travel expense completion
  • Strong computer skills with an emphasis in Excel, SAPand PowerPoint is a must
  • Demonstrated strong time management and organizational skills with keen attention to detail
  • Demonstrated verbal and written communication skills and strong partnering skills
  • Demonstrated ability to adjust to changes in a team, fast-paced work environment
  • Ability to be flexible with work schedule, including occasional overtime and to adjust work schedule according to operational needs when necessary
  • Minimum 3 years Disney professional administrative experience
  • Demonstrated strong Guest service skills
  • Proven Resorts knowledge
  • Demonstrated ability to handle Guest situations
56

Executive Secretary Resume Examples & Samples

  • 3+ years of related Administrative and/or Clerical experience supporting Executive-level staff
  • Demonstrated expertise utilizing various Software Applications, including Word Processing, Spreadsheets, Presentation Graphics, and Database
  • Exceptional typing skills
57

Executive Secretary Resume Examples & Samples

  • Post secretary graduate with formal secretarial training
  • Minimum 6 years' of secretarial/administrative support experience
  • Excellent spoken and written English and Chinese
  • Attentive to detail and able to work independently
58

Executive Secretary Resume Examples & Samples

  • Passion for pop culture, media, and TV, both linear and digital platforms
  • Word/Excel/Outlook/PowerPoint/Filemaker Pro/Netscape/databases
  • Preferred previously Television experience
  • SIMS, Wide Orbit, Grip It, G2 UI experience preferred but not required
59

Executive Secretary Resume Examples & Samples

  • Diary and Meeting Management
  • Take ownership of portfolio’s schedules, arrange appointments (both internal/external) with limited direction from portfolio members
  • Prioritize meeting requests and push back where applicable
  • Use initiative when scheduling meetings with clients/staff; determine purpose and minimum time required
  • Arrange logistics for all conference calls, meetings, lunches and dinner and ensure all participants receive information in a timely manner
  • Update calendar entries when required
  • Facilitate logistics for internal/external client meetings (face-to-face, video conferences, Sametime meetings) utilizing available resources, ensuring all necessary details are sent to the appropriate participants
  • Ensure all documents are prepared ahead of meetings as necessary (collate, bind and print documents as requested)
  • Prepare, amend and progress presentations as and when required
  • Meet and Greet clients and EMEIA colleagues when required
  • Attend EMEIA meetings to act as point of contact
  • Produce meeting agendas, minute meetings and follow up on action points with relevant team members
  • Communications and networks
  • Anticipate portfolio’s workload and have the knowledge to respond to queries; take ownership of any enquiries and ensure any issues are referred/delegated to the appropriate person in a timely manner in their absence
  • Actively deliver messages to portfolios team members when required
  • Ability to communicate on all levels
  • Screen phone calls and messages, sort post and e-mails for portfolio and prepare a list of action items and issues, referring to the relevant portfolio member when necessary
  • Build and develop an internal and external network of contacts; build knowledge of key issues in order to effectively identify priorities
  • Liaise and work with other Executive Secretaries (ESs) within the office and EY network
  • Travel and accommodation
  • Arrange travel using EY’s online booking tool in alignment with EY’s Global travel policy
  • Prepare international travel itineraries, including transfers and visas as appropriate
  • Greet visitors and manage their visit itinerary
  • Time and expense reporting
  • Prepare and submit timesheets on a weekly basis
  • Submit expense claims on a timely manner and in line with EY policy
  • General Administrative Support
  • Maintain a hard and soft filing system
  • Maintain information for key administrative matters related to the client portfolio and others as needed
  • Maintain the client database (Interaction) updating contacts and other associated tasks on a regular basis as required
  • Provide ad hoc support for portfolio on projects as requested
  • Support visitors as and when required
  • Provide support to other members during busy periods and in case of varying workload
  • Bachelor’s Degree in any discipline
  • A minimum of 3-5 years of experience of working as an Executive Secretary supporting a portfolio of senior leaders in a fast-paced corporate environment
  • Copy and audio typing 50wpm+, together with an advanced knowledge of Word and intermediate/ advanced PowerPoint and Excel is necessary
  • General e-mail knowledge/experience is an advantage
  • Experience of working at a professional service partnership is an advantage
  • Exceptional organization skills, with an ability to priorities an often conflicting workload
  • The confidence to use their own judgment to proactively make decisions as and when required
  • The confidence and ability to interact with senior staff and client executives
  • A flexible professional approach and strong interpersonal skills
  • A quality driven approach, consistently aiming for high standards
  • The ability to form networks with staff at all levels
60

Executive Secretary Resume Examples & Samples

  • Diary management and administration assistance
  • Coordination support / liaison with other personal assistants to set up meetings and send out calendar invitations
  • Assist in setting up Telepresence room bookings
  • Maintenance of organisation charts / resource plans
  • Assist in organising town halls, off sites and other events
  • MS Word - Advanced
  • MS Excel - Intermediate
  • Typing speed - min 60 wpm
61

Executive Secretary Resume Examples & Samples

  • Receive, direct and relay telephone messages and fax messages
  • Maintain the general filing system and file all correspondence
  • Assist in the planning and preparation of meetings, conferences and conference telephone calls
  • Make preparations for Departmental and committee meetings
  • Type confidential documents as assigned
  • Bachelor's preferred but not required
  • SAP preferred but not required
62

Executive Secretary Resume Examples & Samples

  • Able to multi-task and work under pressure
  • Min 8 years of experience in executive secretary or EA in a multi-national company
  • Excellent English
  • Good planning & organizing skill
  • Bachelor degree or above, major in business administration preferable
63

Senior Executive Secretary Resume Examples & Samples

  • Know organizational policies, practices, and procedures to ensure appropriate administrative protocol at all times
  • Provide administrative support for executive level positions by preparing, composing, and initiating correspondence, memoranda, and presentation materials as directed
  • Research and prepare reports on behalf of the executive
  • Screen, prioritize, and redistribute mail and faxes
  • Answer and direct telephone calls. Take messages, provide information, or redirect calls as appropriate. Greet and direct visitors
  • Schedule and maintain calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements
  • Arrange meetings and conferences. Prepare and distribute minutes of meetings
  • Maintain appropriate records, files, and documentation
  • Order and maintain supplies
  • Review invoices and process for payment
  • Coordinate payroll for the department and assist other staff members as needed
  • 5-7 years of experience in advanced level administrative support for executive levels
  • Strong organizational and time-management skills
  • Proficiency in the use of PC software such as Word, Excel, and PowerPoint in order to create correspondence, reports, spreadsheets, and presentations
64

Executive Secretary Resume Examples & Samples

  • Answer a high volume of telephone calls and manage phone log, keeping track of all incoming calls at all times. Backup other assistants in covering phones for department
  • Maintain and coordinate busy Executive calendars, schedule meetings, reserve conference rooms, and coordinate video conferences
  • Organize office filing, create folders, binders and filing system for executives and maintaining files for each project in production
  • Prepare expense reports using SAP (internal web-based workplace), track and copy all payments, and reconcile all credit card bills
  • Maintain database of scripts and related series materials, as well as competitive information
  • Prepare and distribute memos, email, contract requests, etc
  • Develop familiarity with all projects and names of all people involved in each project
  • Order and replenish office and kitchen supplies
  • Coordinate and book travel for team
  • Manage special projects and tasks as required
  • Demonstrated proficiency in Microsoft Office programs (Outlook, Word, PowerPoint, Excel, etc.)
  • Proficiency in MAC operating systems
  • Ability to prioritize and multi task in a fast-paced environment
  • Highly organized, collaborative, and detail oriented
  • A minimum of 3 year of secretarial/administrative assistant experience
  • Some film/television production or related industry experience preferred
  • A minimum of 5 years of secretarial/administrative assistant experience
65

Executive Secretary Resume Examples & Samples

  • Communicate and interact professionally with key executives as well as their Executive Assistants at the client site as well as senior management within the firm
  • Uses an organized and systematic approach to achieve results in the most efficient and productive manner
  • Answer and screen incoming calls in a professional manner while providing assistance and obtaining accurate information
  • Able to routinely handle sensitive/confidential information where the highest level of discretion is expected
  • Schedule meetings, organize and maintain Outlook calendars
  • Able to understand challenges facing Senior Partner and be able to manage/reschedule priorities effectively
  • Follow through on client and group projects
  • Analyze and summarize incoming communications
  • Set up, proof, compile, create and distribute high standard business correspondence including memos, letters, e-mail presentation material and written statements with little or no guidance
  • Proofread documents for grammar, content and accuracy
  • Create and maintain electronic/hard copy files system
  • Manage travel arrangements for both international and domestic business trips
  • Coordinate and plan all aspects of meetings/conferences
  • Compile materials for meetings
  • Distributions of specific briefings to email distribution list
  • Able to perform in unique and changing environment by responding effectively to changes and deadlines
  • Display an appropriate sense of urgency, practicality, and integrity
  • Display positive, professional attitude and presence
  • Minimum 5 years of relevant experience, in a large corporate environment preferred
  • Excellent organizational ability
  • Excellent interpersonal skills and pleasant, positive demeanor
  • Creative problem-solving; ability to develop innovative solutions to complex issues
  • Ability to manage time with a minimum of direction or supervision
  • Ability to interpret difficult situations, exercise good judgment/decision making when necessary
  • Ability to work independently as well as within a team
  • Ability to multi-task in a high-stressed environment
  • High flexibility - ability to constantly prioritize/reassess multi-functional position
  • Self-motivated and able to leverage instinctively
  • Advanced Word, Excel, PowerPoint and Outlook experience
66

Senior Executive Secretary Resume Examples & Samples

  • Providing executive office support for the VP, Sales Capabilities and other members of the leadership team
  • Planning and coordinating meetings; agenda, calendar invites, equipment, meals, post meeting recap and any additional meeting needs or requirements
  • Scheduling meetings / Video Conference calls with coordination of global time variances and multiple locations. Providing assistance with set up of Video and Conference calls
  • Provide general office support for the team by: answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, handling complex travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, development/maintenance of an action register, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing
  • Assisting team from a communication standpoint by composing correspondence / reports, checking deadlines proactively on incoming request and processing replies on own initiative or from VP/stakeholders dictation or notes
  • Manageing VP’s calendar daily to drive productivity through prioritizing and accurate scheduling – demonstrates sense of urgency
  • Utilizing travel system to plan travel within guidelines - leverages and identifies resources to plan effective and efficient travel
  • Working with the Executive Secretary, this position maintains office services by organizing office operations and procedures; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
  • Working with stakeholders on maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Working with HR Business Partner, implements Kellogg corporate office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
  • Keeping VP & team informed by reviewing and analyzing special
  • Reports; summarizing information; identifying trends; ownership of action register during bi- weekly team meetings
  • Maintaining professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Achieving financial office-related objectives by preparing an annual budget for office supplies, office food and office social events; scheduling expenditures; analyzing variances; initiating corrective actions
  • Visible and active engagement at all non-work hour events
  • Contributing to team effort by accomplishing related results as needed
  • High school diploma/GED equivalent with experience supporting senior management
  • Strong proficiency in MS Office; Ability to create spreadsheets, word processing, and manipulate presentation software as well as standard office equipment is critical
  • Strong PowerPoint skills
  • Excellent written and verbal communication skills; Ability to communicate with tact and diplomacy with all levels of management is critical
  • Strong prioritization, planning and project management required
  • Ability to accommodate a highly varied work schedule, (i.e. some evening & weekend hours are sometimes necessary)
  • Ability to work effectively under pressure within limited time constraints
  • Exercise good judgment, discretion, accuracy, organizational ability, initiative and strong interpersonal skills
  • Must be a proactive self-starter; able to work independently with minimal (or no) supervision
67

Executive Secretary Resume Examples & Samples

  • Providing executive office support for the Contract Manufacturing team
  • Planning and scheduling on-site and off-site meetings / Video Conference calls with co-ordination of global time variances and multiple global locations
  • Providing general office support for the team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing
  • Excellent writing and verbal communication skills; Ability to communicate with tact and diplomacy with all levels of management is critical
  • Flexibility in handling multiple projects simultaneously
68

Executive Secretary Resume Examples & Samples

  • To perform standard secretarial duties for designated directors as well as support the Executive Management Team, Asia Pacific with administrative work
  • 10 years working experience in a related industry under senior management
  • Good proficiency with all Microsoft Office products. High proficiency with Word and PowerPoint. Familiarity with Microsoft SharePoint. Ability to learn new software quickly
69

Executive Secretary Resume Examples & Samples

  • As primary contact for both internal and external business partners, utilize creativity, flexibility and teamwork to coordinate and schedule meetings
  • As primary point of contact for each of those you support, answer and return phone calls of internal and external contacts to schedule, provide information and/or to gather often critical, time sensitive information
  • Arrange complex domestic and international travel plans
  • Complete paperwork and facilitate process for obtaining visas for international travel
  • Complete Travel &Expense reports
  • Open, sort and distribute mail
  • Print reports, research materials and documents
  • Utilize internal resources and applications to gather detailed information in a timely and accurate manner
  • Gather, update and maintain detailed schedules of quarterly earnings conference calls
  • Train, mentor and back up and assist other administrative team members as needed
  • Proactively create, update and/or generate reports and spreadsheets
  • Utilize internal applications to streamline data and effectively format or present data ensuring accuracy and timeliness
  • Bachelor’s Degree (+- 16 years) preferred
  • Minimum of two years administrative assistant experience
  • Highly motivated and proactive individual
  • Excellent communication skills (both face to face and over the telephone)
  • Initiative to troubleshoot, identify potential problems and resolve conflicts
  • Attention to detail/accuracy and consistent follow through
  • Ability to maintain confidentiality of information and documentation
  • Excellent Microsoft Word, Excel and PowerPoint skills
  • Ability to prioritize and re-prioritize as needed
  • Ability to meet deadlines and utilize resources to problem solve
  • Ability to work independently as well as the ability and willingness to work with and assist peers to ensure timely, efficient and consistent administrative support
70

Senior Executive Secretary Resume Examples & Samples

  • You are a polished executive assistant with professional maturity and previous corporate environment experience
  • Your ability to effectively interact with senior level management both internally and with external clients
  • You are able to maintain a high level of confidentiality
  • You are extremely detail-oriented and possess strong communication and organizational skills
  • Your strong ability to multi-task, react and think quickly
  • You desire to work as a true partner with the Executive and anticipate needs
  • Your willingness to get involved with the work of the larger team
71

Executive Secretary Resume Examples & Samples

  • Provides administrative support for executive level management
  • Receives and screens visitors while answering telephone calls then uses independent judgment to determine priority and sensitivity of inquiries and responses
  • Prepares and/or supervises the preparation of correspondence, forms, reports and other written communications
  • Maintains assigned calendar(s)
  • Originates, prepares, processes and edits personnel, financial or operational reports and documents
  • Minimum five years office or clerical experience
  • Additional education may offset experience requirement
72

Executive Secretary Resume Examples & Samples

  • Represent the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president
  • Work as business partner with the President to enable efficient and effective work schedule for the president. This requires business understanding and good communication skills as well as the ability to influence directly or indirectly key stakeholders
  • On behalf of President, develop an integrated internal/ external communications strategy for the company incorporating PR, Marketing and Online
73

Executive Secretary to GM Resume Examples & Samples

  • Provide day to day administrative support to General Manager, including work calendar, documentation filings, travel, accommodation and events, translation
  • Arrange schedule, meeting & conferences; prepare background materials, reports and date for scheduled meetings, conferences and speaking engagements
  • Take order with multiple information and filtrate the priorities to General Manager when required
  • Produce a high volume of correspondence including reports, memos, and other documents required by General Manager
  • Communicate and coordinate with Department Managers /Directors and collect data/information to help prepare monthly business reports /presentation and with relevant Divisions/Departments or other organizations such as suppliers, and even some local governments/institutes to follow up on general issues initiated by management
  • Follow up special projects assigned by management, assist in monitoring projects progress / timeline status, preparing status report
  • Coordinate the visits of international VIPs or key customers, including flight reservation, hotel accommodation, transportation arrangement, business dinner setting, business visa application & etc
  • University Degree in related subjects preferred
  • Minimum 2 years Secretarial/Executive Assistant experiences, preferably in a hotel
74

Executive Secretary Resume Examples & Samples

  • Maintain the administrative organization that includes typing, filing, correspondence and distributing in-coming mails/faxes
  • Co-ordinate and order special requests for General Manager including but not limited to Room reservations, Limousine pick-up and handling of VIP’s as needed
  • Make airline and travel reservations for the General Manager when needed
  • Keep daily tracing files and retrieve them when they’re due
  • Take and prepare Minutes of Meeting as assigned
  • Provide any assistance to the executives and associates as required
  • Cooperate and help the executives while they’re away from the office
  • Be a leader of the hotel’s secretaries
  • Monitor and set all the appointment for GM for meeting and training to ensure that due dates or times are not missed
  • Handling incoming calls or enquiries and obtaining all relevant information and passing on to appropriate personnel or handle the task
  • Maintain computerized database of all report and systematic plan to follow up
  • Handling correspondence for all applications such as regret letter, guest complain, enquiring, confirmation, contract and any reference
  • Greets and receives visitors and telephone calls furnishing advice and assistance on the basis of general knowledge. Refer technical matters to the appropriate individuals in the Unit
  • Administer the Office and keeps it in working condition
  • Acts as Interpreter and translator when necessary
  • Keep strictly all confidential matters related to the unit
  • Preparing time sheets and keeping leave record for all Executive Committee
  • Other duties as needed or requests from General Manager
  • Assist with the organization of Manager meetings, outing and other associate activities
  • Minimum 3 years experience in Hospitality Industry
75

Personal Assistant / Executive Secretary Resume Examples & Samples

  • Managing and coordinating office management activities, including management schedules
  • Preparing letters, reports, memos, presentations and organizational charts using appropriate MS applications with specific emphasis on preparing proposals and also Powerpoint presentations
  • Reading and analysing incoming memos, letters, submissions and reports to determine significance and taking action as required
  • Answer phone calls and direct calls to appropriate parties or take messages
  • Coordinate driver’s daily assignments to Main Office
  • Detail-Orientated
  • Adaptable to change
  • Ability to use initiative and provide practical solutions to complex issues
  • Propose areas for continual improvement
76

Executive Secretary Resume Examples & Samples

  • 3-5 years of secretarial/administrative support experience
  • Prior experience with word processing, spreadsheets, presentation graphics, and databases
  • Skilled in project management, scheduling, and budgetary control
77

Executive Secretary Resume Examples & Samples

  • To co-ordinate all diary schedules for VP Operations- Asia Pacific
  • Ensure active files are kept up-to-date and easy to refer at all times
  • Collect and disseminate incoming & outgoing mails/communication via phone, fax, emails as required whilst he is travelling on business or whilst on leave on a daily basis
  • Handle confidential courier services for VP Operations- Asia (through reception)
  • To double check travel arrangement including visa application for the VP which can cover up to 3-4 weeks in a month
  • To draft letters and correspondences to owners as requested after dictation
  • To bridge communication between General Managers in the field, functional specialists, Area Office and owners
  • To ensure that VP Operations office, filing room and files are locked/secured to ensure complete confidentiality
  • To complete expense statements on a monthly basis for the VP Operations
  • To prepare travel files and agenda items for business trips and meetings, type up hotel visit notes or meetings on return
  • To administrate Personnel files of GMs, transfer data to owners and administrate any moves in the field
  • To trace deadlines on projects and correspondences for VP
  • Strong administration skills
  • Excellent planner/very organised & neat
  • Typing skills – 40 to 50 wpm
  • 5-8 years experience in similar role reporting to VP who has regional responsibilities for over 20 business units
  • Enjoys working in a dynamic, high work volume and service orientated environment
  • Ability to think, have initiative and works collaboratively in a team
78

Senior Executive Secretary Resume Examples & Samples

  • You have the flexibility and commitment to work from the primary downtown Boston location while accommodating some required local travel
  • You are an experienced assistant who can demonstrate a track record of effective interactions and partnerships with key constituents
  • You are self-directed, flexible, and resourceful, with a sense of ownership regarding outcomes
  • You are confident working autonomously, while also highly collaborative and willing to defer to the VP of Executive Administration for direction and coaching
  • You are comfortable managing ambiguity with a proven ability to change course as needed
  • You maintain a calm, professional demeanor under pressure and possess excellent independent judgment
  • You communicate and interact with nuance, discretion, and confidentiality
  • You are a proven self-starter with strong problem-solving and analytical skills
  • You possess the ability to multitask and prioritize critical tasks effectively
  • You are detail-oriented with strong organizational skills
  • You demonstrate solid writing and grammatical skills and effective communications
  • You possess a strong belief in Fidelity's values and an ability to consistently operate within their boundaries
79

Senior Executive Secretary Resume Examples & Samples

  • You have negotiation skills and use them regularly
  • You have effective communication skills both written and verbal
  • You are able to multi-task and trouble shoot quickly
  • You are extremely organized and able to organize others
  • You are flexible, have a sense of urgency and forward thinking
  • You work well with others and able to lead people above you and help them make decisions
  • You have ability to maintain a high level of confidentiality
  • You are extremely polished and have a high level of professional maturity
80

Executive Secretary Resume Examples & Samples

  • Provides administrative support to supervisor or department
  • Prepares correspondence, including composing routine letters and memos
  • Schedules appointments and maintains supervisors or departments calendar
  • Makes arrangements for meetings and conferences
  • Orders and maintains supplies for department
  • Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail
81

Executive Secretary Resume Examples & Samples

  • Provides general office support such as greeting and directing visitors, handling incoming calls and processing correspondence
  • Provides administrative support to the Department Chair and Faculty
  • Schedules appointments, maintains supervisors and departments calendar
  • Prepares correspondence, including composing routine letters and memos and taking meeting minutes
  • Distributes mail and other supplies for department
  • Serves as the liaison to the Information Technology Department
  • Manages office accounting such as, invoices, vendor contracts, campus orders, purchase orders, payment requests, and purchasing credit cards
  • Oversee the Foods Lab and Nutrition Clinic
  • Administers office coverage and calendar (staff and faculty)
  • Coordinates daily tasks of part-time office assistants
  • Manages content updates for department website
82

Executive Secretary Resume Examples & Samples

  • Campus Relations
  • Move-In and Move-Out
  • Lost and Found
  • Demonstrated interpersonal, oral and written communication skills
  • Demonstrated ability to work within a diverse team environment, respecting all staff and students
  • Ability to manage several projects at once, keep projects moving forward, and take the initiative to fulfill job duties beyond a basic understanding of individual tasks
  • Experience working with budgets, investigating discrepancies, and developing reports
  • Proficient user of Microsoft Word, Outlook, and Excel, as well as comfort with learning new computer software programs
  • Demonstrated ability to work collaboratively across functional and positional lines
  • Ability to work independently and work well on a team
83

Executive Secretary Resume Examples & Samples

  • Provides administrative support to supervisor and 4-5 faculty members
  • Prepares travel forms and reimbursements
  • Makes arrangements for meetings, conferences, and potential student visits
84

Executive Secretary Resume Examples & Samples

  • Provide administrative support to director
  • Schedule appointments and maintains director’s calendar
  • Prepare correspondence, including composing routine letters, emails, and memos
  • Make arrangements for out of office meetings, weekly inter-office staff meetings (attend and take minutes), conferences, and annual retreat
  • Manage office accounting such as budget (ongoing and fiscally), invoices, vendor contracts, campus orders, purchase orders, payment requests, purchase credit card, and management reports
  • Make arrangements for travel and processes travel reimbursements
  • Serve as the liaison to the Information Technology Department
  • Provide informal orientation for new office employees
  • Provide resources and referrals to members of the campus community through the maintenance of office resource databases
  • Manage the office’s email account, and maintain the office website
  • Oversee office coverage and calendar (staff and volunteers)
  • Establish and maintain confidential paper/electronic files
  • Order and maintains office supplies for center
  • Assist students when they have questions regarding campus, as well as printing support and basic computer needs
  • Assist with scholarship and emergency fund paperwork
  • Provide clerical support for annual Pride Week as wells as Gay-La and Silent Auction
85

Executive Secretary Resume Examples & Samples

  • Provide front desk coverage, including call intake, directing visitors and vendors, issue intake, assisting faculty/staff as needed
  • Responsible for general office maintenance, including mailing and shipping, receiving orders and supplies, facility and equipment work order requests, shared kitchen supplies and maintenance, conference room scheduling and maintenance, intra-office contact list update, general office and lab supplies inventory, etc
  • Facilitate meetings: scheduling, conference room reservations, cancellations, room setup and take-down, agendas, catering, conference call setup, equipment setup, sending announcements and reminders, etc
  • Provide backup to other administrative personnel in the CTO and the Divisions of Adolescent Medicine and Clinical Pharmacology
  • Other secretarial and administrative duties and ad-hoc projects as assigned
86

Executive Secretary Resume Examples & Samples

  • Review proposals/cost comparisons with RPM and follow up agreed actions
  • Update Dubai events spreadsheet with summary of proposals
  • Charge time spent on this activity to Global Procurement Products & Services
  • Undertake site visits as requested
  • A minimum of 5-7 years of experience of working as an Executive Secretary supporting a portfolio of senior leaders in a fast-paced corporate environment
  • Copy and audio typing 50wpm+, together with an advanced knowledge of Word and intermediate/advanced PowerPoint and Excel is necessary
87

Executive Secretary Resume Examples & Samples

  • Assist the General Manager: keeps herself acquainted with his activities in order to discern priorities and, in case of absence, ensure the follow up
  • Manages all files and records related to the office in order to be able to give back information's when needed
  • Receives all mail, sorts it outs and dispatches it
  • Types all letter concerning the office and classify the copies
  • Receives all telephone calls to the General Manager, transmits them giving all pertinent information's
  • Keeps her self informed of the General Manager's time schedule and organises his meetings in accordance with the priorities
  • Takes the minutes of the meetings she attends
  • Keeps her Managers informed of all events follow up on records and information's which he did not have the opportunity to know by himself
88

Executive Secretary Resume Examples & Samples

  • Responsible for efficient management of the routine tasks of the office. Greet guests and direct them to the appropriate location. Field incoming calls. Receive and distribute mail and packages. Order and maintain inventory of supplies for the suite. Ensure maintenance of fridge, coffee and water machines, printers and copy machines
  • Provide administrative support to the central team managers and leads as department needs dictate. Manage shared calendars; arrange meetings and conference calls; create meeting agendas and take minutes; follow up on action items to ensure timelines are being met; coordinate team building exercises and in-services; monitor and track goals; facilitate the recruitment and onboarding of new staff as needed
  • Process payment requests, campus orders and purchase orders as necessary. Manage the use of a University purchasing card. Track all expenses and ensure all supporting financial documents are accurately completed and that information is entered into the Pediatrics financial database system in a timely manner
  • Assist with the administration of space. Distribute and track keys. Oversee phone line installation and phone number transfers. Monitor storage needs. Surplus unwanted items
  • Act as a liaison between the Department and facility management and maintenance teams. Learn and understand building safety regulations
  • Participate in diverse administrative projects according to department needs
89

Executive Secretary Resume Examples & Samples

  • Over 15 years of progressively responsible experience in management, administration, finance, programme management, programme planning, budgeting or in one or more areas of oversight (inspection, evaluation or audit) is required
  • Out of these, at least 5 years of work experience at the senior management level in international, multilateral or intergovernmental organizations in one or more areas of oversight (inspection, evaluation or audit) is required. Three years of this experience as the head or deputy head of a department, office or unit with responsibilities in the area of oversight is desirable
  • Experience in successfully managing staff in a multicultural environment is required
  • Experience with the interpretation of financial and staff regulations and rules and related policies in an international, multilateral or intergovernmental organization is desirable
  • Experience in managing organizational change in an international, multilateral or intergovernmental organization is desirable
90

Executive Secretary Resume Examples & Samples

  • Formatting and producing typed letters, memos and faxes etc
  • Collation, production and distribution of committee papers
  • Diary management along with arranging internal and external meetings
  • Organising corporate entertainment
  • Organising travel arrangements
  • Reconciliation of expenses
  • Copy typing
  • Taking minutes at management meetings
  • Maintain compliance records for team members
  • Handling the overflow of telephone calls for the team
  • Ordering and maintaining stationery supplies
  • Work effectively and in partnership with other secretarial/ administration staff to ensure appropriate cover
  • A-C grade GCSE, or equivalent, in Mathematics and English
  • Advanced secretarial and/or administrative experience required
  • Experience of working at an Executive Director level would be ideal, although not essential
  • Must have advanced Office, Word, Excel and PowerPoint skills
  • Excellent organisational and administrative skills
  • Strong interpersonal skills and ability to deal with individuals of any level
  • A self-starter, able to prioritise workload and have an ability to work for more than one person
  • Have a flexible approach to work
  • Ability to work to deadlines and be able to assimilate information/instructions quickly
  • Excellent grammar and spelling
  • Strong team ethic and collaboration skills
91

Executive Secretary Resume Examples & Samples

  • Greets and directs visitors, handles incoming calls and processes mail daily
  • Provides administrative support to Deans, Directors and College Faculty
  • Makes travel arrangements and provides general office support
  • Responsible for maintaining schedules for College conference rooms, project rooms, auditorium and classrooms
  • Responsible for making arrangements for meetings, conferences and events
  • Coordinates the annual College of Education convocation ceremony
  • Coordinates College scholarships and loan programs
  • Orders and maintains supplies and equipment for the Dean’s Office
  • Assists with special projects as assigned
92

Executive Secretary Resume Examples & Samples

  • Good attention to detail
  • Proactive
  • Ability to use own initiative, prioritise and work to tight deadlines
  • Previous financial secretarial/administrative experience at a high level
  • Advanced/intermediate Microsoft Word, Excel, PowerPoint
  • Sound grammatical understanding and accurate spelling
  • Excellent telephone and interpersonal skills
  • Professional manner and ability to build rapport
  • Complete adherence to confidentiality at all times
93

Executive Secretary Resume Examples & Samples

  • High School diploma or equivalent required with minimum 5 years working experience
  • Strong organizational skills, multi-tasking and prioritization skills
  • Work well under pressure and meet tight deadlines in a timely manner
  • A detail-oriented self-starter with the ability to handle and prioritize multiple tasks
  • Need excellent follow-up skills and disciplined execution
  • Ability to work independently and interact with all levels of management in a professional and positive manner
  • Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
  • Good spoken English and Chinese
94

Executive Secretary Resume Examples & Samples

  • Bachelor’s Degree from an accredited university or college (OR a High School Diploma / GED with a minimum of 4 years of experience in an administrator role)
  • Flexibility with overtime on short notice
  • Ability to effectively interface with all levels of the organization, including executives
  • High level of proficiency in Word, Excel, PowerPoint and Outlook
  • Ability to handle confidential and sensitive material and critical assignments in a professional, discrete manner
  • Able to adapt to ever changing priorities
  • Strong organizational, time management and prioritization skills
  • Ability to prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style using all parts of speech
  • Ability to work independently with minimal direction
  • Resourceful, proactive, assertive, detail oriented, energetic, with flexible attitude
  • Ability to work well in team environment and to perform under pressure and against tight deadlines
  • Ability to support multiple projects and balance conflicting needs
  • Knowledge of processes and procedures
95

Executive Secretary Resume Examples & Samples

  • Assists KUED’s Foundation & Grants staff with report preparation
  • Assists KUED’s Major Gifts and Corporate Support staff with events support
  • Assists KUED’s Corporate Support Staff with spot trafficking duties
  • Coordinates individual volunteer pool to assist KUED staff
  • Assists KUED’s Membership Staff with customer service, office support and data entry
  • Assists KUED’s Director of Development and staff with administrative support
96

Executive Secretary Surgical Services Resume Examples & Samples

  • Provides administrative support for executive level managers
  • Coordinates diverse activities, interacts with various organizational units, utilizes conflict resolution and deals with highly confidential and organizationally sensitive matters
  • Schedules and coordinates; meetings, conferences, special events, appointments and travel arrangements
  • Maintains assigned calendar(s). Originates, prepares, processes and edits personnel, financial or operational reports and documents
  • May require a minimum typing proficiency of 65 wpm with accuracy
97

Executive Secretary Resume Examples & Samples

  • Has a minimum 2 years experience in a similar capacity in the hospitality industry
  • Will be assisting both General Manager and Hotel Manager in all administrative functions
  • Is accustomed to handling multiple tasks
  • Is a great team player
  • Has excellent interpersonal and communication skills
98

Executive Secretary Resume Examples & Samples

  • A High School Diploma or GED; AND
  • Six (6) years of progressively responsible experience in an office, secretarial, or administrative setting; OR
  • Three (3) years of experience as an Administrative Assistant 4 (AA4); OR
  • Four (4) ye