Executive Secretary Resume Samples
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Executive Secretary Resume Samples
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HP
H Pouros
Horacio
Pouros
321 Lester Spring
Dallas
TX
+1 (555) 635 6491
321 Lester Spring
Dallas
TX
Phone
p
+1 (555) 635 6491
Experience
Experience
New York, NY
Executive Secretary
New York, NY
Casper-Hackett
New York, NY
Executive Secretary
- Providing general office support for the team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing
- CDRL A02-14 (monthly frequency): review all monthly Manu Kai self-assessments. Provide contributors with continuing improvements on Manu kai self-assessments. Retrieve all Manu Kai self-assessments from PRISMS. Coordinate travel report/update with current YTD totals. Submit to Government after Program Manager review on a monthly basis. Upload digital copy in PRISMS and provide Manu Kai Contracts all update's to the CDRL Tracking Data Base
- Provides secretarial, administrative and project support to Manager and other team members. Creates, prepares and edits letters, other correspondence, e-mails and documents from brief instructions, rough typed or hand-written drafts. Creates and modifies reports, forms, charts/graphs, and presentation materials using various software programs. Researches and investigates a variety of subjects at Managers’ request. Collects, organizes, and formats data from multiple sources
- Manages executive's calendar and independently schedules appointments. Screens incoming calls and correspondence and responds independently when possible. Directs preparation of records such as agenda, notices, and minutes for corporate meetings. Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings. Re-routes urgent matters for attention in the absence of the Functional Head. Communicates with company senior managers and executives and external stakeholders
- Taking minutes at management meetings
- Provides administrative support for ICLE Executive Committee work, including appointments, correspondence, and reports. Includes posting and maintaining key organizational documents and reports on an intranet for Committee members. Also handles logistics for these meetings including sending invitations, tracking attendance replies, reserving meeting space, the ordering, set up, and take down of food, handling meeting set up, and any issues that arise
- Leads, organizes, and provides support on special projects and reports as assigned including completing research, analyzing and recommending best approach, establishing objectives, determining priorities, managing time, working cooperatively with others and displaying good teamwork, monitoring progress, problem-solving, and making adjustments to plans. Takes leadership role in composing and distributing staff communications as assigned
Dallas, TX
Executive Secretary to MD
Dallas, TX
Bechtelar LLC
Dallas, TX
Executive Secretary to MD
- Provide management information reports
- Travel organization for Manager and other VIP visitors
- Provide administrative and clerical support to MD
- Team Work and good collaboration with "can do" attitude
- Participates and supports manager in accomplishing the respective tasks, and managing the responsibility area, organization or assigned projects
- Responsible for management of documents received for signatures/approval - both online and offline
- Good time management
present
New York, NY
Senior Executive Secretary
New York, NY
Gusikowski Group
present
New York, NY
Senior Executive Secretary
present
- Provide administrative Retail Link access, attribution and light reporting work for VP, Walmart International
- Create and modify templates to design PowerPoint presentations
- Manageing VP’s calendar daily to drive productivity through prioritizing and accurate scheduling – demonstrates sense of urgency
- Manage and prioritize calendars for multi-person teams
- Assist with IO Recognition program for Merrimack IO associates
- Providing executive office support for the Vice President of Global Business Services and Global team
- Assist Merrimack IO associates with repair of equipment issues and facilities-related issues
Education
Education
Bachelor’s Degree in Value
Bachelor’s Degree in Value
California State University, Fullerton
Bachelor’s Degree in Value
Skills
Skills
- The confidence to engage with senior/high profile contacts and clients and their teams
- Attention to detail and ownership for the delivery of high quality work
- Ability to build relationships across diverse teams both locally and globally
- Ability to work as part of a team, ensuring seamless service to the firm and clients
- Confident with the ability to use own judgment and make decisions in order to prioritise, challenge, negotiate and influence
- The ability to plan ahead and anticipate potential problems
- Strong organisational skills with ability to prioritise a busy and often conflicting workload
- A flexible and professional approach, remaining calm under pressure.Broad knowledge of Microsoft Office packages
- Lotus Notes knowledge is an advantage
- Knowledge of time zones and best means of travel between multinational locations
15 Executive Secretary resume templates
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1
Executive Secretary Resume Examples & Samples
- Confident with the ability to use own judgment and make decisions in order to prioritise, challenge, negotiate and influence
- The ability to plan ahead and anticipate potential problems
- Strong organisational skills with ability to prioritise a busy and often conflicting workload
- A flexible and professional approach, remaining calm under pressure.Broad knowledge of Microsoft Office packages
2
Executive Secretary Resume Examples & Samples
- Candidates should have demonstrated experience working as an ES supporting a portfolio of senior leaders in a fast-paced corporate environment
- An advanced knowledge of Word and intermediate knowledge of PowerPoint and Excel is necessary
- Ideally candidates will have exposure of working within a multinational and multicultural corporate organisation where they have built relationships across virtual portfolios and supported a portfolio that travels extensively
- Polished communication skills, including an excellent standard of written and spoken English
- Strong organisation skills, with an ability to prioritise an often conflicting workload
- The aptitude to provide regular progress reports on administration matters
- The confidence and capability to work with senior profile executives and clients
- A flexible and professional manner
- A portfolio-orientated focus
- A quality-driven approach, consistently aiming for high standards
- The capability to keep matters confidential
- The ability to form networks with staff at all levels and influence effectively
3
Advanced Executive Secretary Resume Examples & Samples
- Candidates should have extensive demonstrated experience working as an ES supporting a portfolio of senior leaders in a fast-paced corporate environment
- Copy and audio typing 50wpm , together with an advanced knowledge of Word and intermediate/advanced PowerPoint and Excel is necessary
- Ideally candidates will have exposure of working within a multinational and multicultural corporate organisation where they have built relationships across virtual portfolios and supported a portfolio who travels extensively
- Experience of working at a professional service partnership is an advantage but not essential
4
Executive Secretary Resume Examples & Samples
- Establish and maintain effective administration systems
- Answer telephones and ensure messages are delivered in a timely manner
- Maintain and coordinate executive’s calendars. Schedule meetings and reserve conference rooms
- Prepare expense reports using SAP (internal web-based workplace), track and copy all payments,
- And reconcile all credit card bills
- Prepare and finalize staff travel arrangements
- Create and maintain accurate distribution lists for production paperwork including schedules, scripts, staff and crew lists
- Maintain and update a network show assignment grid
- Keep accurate records to track courier requests, dub orders, distribution of production paperwork, dailies/cuts, email (archiving), SAP orders, etc
- Update and track distribution of Network and Production Company Handbook
- Develop familiarity with all projects in development and production, including schedules and names of all people involved in each project
- Work with show production coordinators, Programming assistants and production companies to ensure accuracy and timely updates for meetings, deadlines, schedules, etc
- Responsible for support of production staff in accurate and timely delivery of credit and residual binders to the Network. Must develop an understanding of Network and guild/union reporting requirements and common errors, and be able to guide the productions accordingly
- Organize office filing, create folders, binders and filing system for executives. Maintain files or binders for each series in production, and assist in maintenance of paperless inventory system
- Responsible for training productions in use of web-based server (ESN), as well as maintaining updated distribution lists within ESN and addressing any technical issues
- Data entry for shared drive databases (Sharepoint) and scheduling & operations databases
- Track and maintain production asset inventory, specifically DVD dub towers, computers, and production materials in storage
- Weekly attendance at staff and development meetings as specified
- Maintain, renew, and circulate all trades, newspaper, and magazine subscriptions
- Provide backup to other assistants and department members. This may include answering phones, assisting post production in placing dub orders, distributing dailies or updating delivery schedules. If applicable, share responsibilities for floor duties with other assistants, such as restocking kitchen, setting up for meetings, etc
- Create and update resource binders, gather resource materials for department
- Take responsibility for his/her continuous learning and professional development
- Understand operation of the Internet, reference materials, libraries, and the studio system database as research sources
- Three (3) years film/television production, post-production or related industry experience
- At least two years of secretarial/administrative assistant experience preferred
- Direct and purposeful in all verbal and non-verbal communication
- Receptive to and approachable by others in any situation
- Ability to prioritize and handle multiple projects at once
- Exhibits versatility/flexibility
5
Executive Secretary Resume Examples & Samples
- Provide administrative support including
- Managing diaries, scheduling appointments for VP’s and direct reports
- Arrange and book travel and reconcile expense accounts for VP’s and direct reports
- Taking meeting minutes
- Circulate memoranda or correspondences and collect responses
- Receiving telephone calls and delegating, actioning or escalating as appropriate
- Work closely with other teams or external organizations on requests and emergency communications
- Develop and maintain filing and archiving
- Manage any ongoing issues related to executives’ expatriate assignment
- Provide business support including
- Produce spreadsheets and PowerPoint presentations
- Organize events and functions related to the business
- Conduct light research
- Interpretation in meetings
- Translate written documents
- To monitor and check all reports, including business expense reports, phone bills, leave applications, purchase requisitions and all relevant correspondences
- Minimum of 2-4 years’ experience in Executive Assistant role in a Multinational Company or Professional Services Company (e.g. Law / Consulting / Accounting Firms)
- Experience supporting foreign expatriates
- Proficiency in MS Word, Excel, Powerpoint, and Outlook preferred
- Ability to compose correspondence
- Fluency in both written/oral English/Mandarin required
- Experience in translation/interpretation
- Understanding of nuances of working in a complex corporation with Global/Regional headquarters
- Bachelor degree or above, major in administration or secretary is preferable
6
Executive Secretary Resume Examples & Samples
- Maintain calendar, schedule meetings and provide phone support for VP
- Prepare travel arrangements and expense reports
- General administrative duties such as copying, filing, shipping, and order supplies for team members
- Track and Route scripts and creative materials
- Maintain advertising campaign archives
- Assist with competitive research
- Assist with internet feedback monitoring, event management and premium development
- Prepare and route Graphic Contract requests
- Coordinate all dept. Award submissions year round
- Attend meetings and provide minutes
- Minimum 1 year of experience in an administrative capacity
- Must have a positive attitude and desire to learn
- Must be team-oriented, proactive, and energetic
- Must have passion for Boys Branding
- Candidate must be proficient in Proficient in the following Applications: Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft PowerPoint, and Internet Explorer, MAC, and Keynote
- SAP knowledge – Process Marketing invoices, Service Entry, Non-P.O. Uploads, Create P.O. and add funds)
- A minimum of 3 years of experience in and administrative role
- Any experience in television, marketing and/or entertainment
7
Executive Secretary Resume Examples & Samples
- Communication skills: email / calendar management / phone coverage
- Proactively review the day/week/month and resolve conflicts in a timely manner, block calendar for travel time, set up VTC (as needed) and secure conference rooms
- Ensure the phones are covered and answered in a professional manner, be knowledgeable of subject matter and supportive with all those who contact the Executives
- Compile weekly reports and transmit to divisional Vice-President’s office after review with Executives
- Ensure email is addressed and tasks are completed
- Planning & Organization: travel planning / deadlines and deliverables
- Support travel arrangements, including expense reports for the Executives and others as directed
- Reflect travel plans on Outlook calendar, including sufficient travel times, planned meetings and locations
- Track and remind leaders of critical deadlines and deliverables
- Out of office notifications and coverage (in advance) for leaders and sel
- Professionalism and Disney Excellence: understand / stay informed and comply with all Company policies
- Understand, stay updated, educated and comply with all Company policies, including attendance
- Ensure Executive’s requests are dealt with in a timely fashio
- Initiative and Action Orientation: independently recognize and proactively manage urgent requests
- Anticipate the changing needs of the Executive and fulfill them on a daily basis
- Work on multiple tasks concurrently each day to ensure all responsibilities are covere
- Problem Solving: identify & analyze problems, initiate effective solutions within Disney standards
- Anticipate problems and take reasonable measures to avoid them in the present and futur
- Learning and Development: participate in various leadership training classes / leverage all available resources to stay current on latest technology that support productivity
- Leverage all available resources to stay current on latest technology that support productivity
- Assist Executive with operation and use of electronic and mobile devices such as iPhone, PC, iPad, etc
- Technical Knowledge: skills / software / devices
- Ability to proofread all communications from the office of the Executive
- Proficient use of MS Office products
- Minimum 3 years Secretarial experience or equivalent
- Ability to work in a fast paced, dynamic team environment with a minimum of direction or follow-up
- Demonstrated computer proficiency within a Windows environment including MS Office products (e.g., Word, Excel, PowerPoint, Outlook) and SAP
- Demonstrated strong verbal and written communication skills in addition to telephone etiquette skills
- Proven ability to building working relationships, influence all levels by being knowledgeable and credible
- Strong networking skills
- Walt Disney Company experience including knowledge of Company policies, culture and operating practices
- Ability to operate all standard office and conference room equipment, including VTC
- Experience in developing professional presentations
- High school diploma with applicable continuing education
8
Executive Secretary Resume Examples & Samples
- 25% - Maintaining print and electronic law files, including filing, purging and retrieving files
- 20% - Answer and screen e-mails and telephone calls, taking messages, providing information or redirecting as appropriate
- 15% - Schedule and maintain calendar of appointments, meeting and travel itineraries, and coordinate related arrangements. Arrange meetings and conferences; prepare and distribute agendas and minutes as required
- 15% - Provide for the timely payment of invoices
- 15% - Perform miscellaneous administrative duties and other specific duties as assigned
- 10% - Prepare, compose, and initiate correspondence, memos, presentation materials and reports as required
9
Executive Secretary Resume Examples & Samples
- Perform administrative duties including, but not limited to, screening and routing phone calls, arranging conference calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
- Based on leader-provided drafts and direction, create presentations and assist in the preparation of reports and research materials, many of which are highly confidential and/or sensitive in nature
- On-board new employees, including physical and IT access, acquisition of appropriate equipment, providing general team and systems orientation, establishment of remote access and all other necessary functionality requirements. Oversee facility issues and work with building management as needed
- Coordinate and support the planning of moderate to complex on-site and off-site events and meetings, working with the offices of various executive levels
- Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of executives who are out of the office and expense report processing in a timely manner
- Minimum 3 years Secretary experience
- Demonstrated computer proficiency within a Windows environment including MS Office products such as Outlook, Word, PowerPoint, Excel, as well as SAP
- Demonstrated proficiency with the use of VTC equipment
- Demonstrated strong written and verbal communication skills in addition to telephone etiquette skills
- Demonstrated strong organizational and time management skills with attention to detail and excellent follow-through skills
- Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course of action quickly if necessary
- Ability to work independently or in a team environment with a minimal direction or follow-up
10
Cib-executive Secretary Resume Examples & Samples
- Knowledge of general office procedures (e.g., filing, correspondence, scheduling)
- Ability to adapt procedures, processes and techniques to the completion of assignments
- Superior oral and written communication skills
- At least three years of secretarial experience and meeting coordination
11
Executive Secretary Month FTC to Perm-cambridge Resume Examples & Samples
- The confidence to engage with senior/high profile contacts and clients and their teams
- Ability to work as part of a team, ensuring seamless service to the firm and clients
- Lotus Notes knowledge is an advantage
- Knowledge of time zones and best means of travel between multinational locations
12
Executive Secretary Resume Examples & Samples
- Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)
- Exhibits increased proficiency in duties and expanded knowledge and application of software packages
- Excellent telephone etiquette
- Tact and good judgment in confidential situations and proven experienceinteracting with senior management
13
Executive Secretary Resume Examples & Samples
- Develop familiarity with all projects in the department
- Attending staff meetings and documenting agenda items discussed
- Interface with employees for information, research, administrative materials, etc
- Preparation and typing of documents (presentations, itineraries)
- Management of special projects as required
- A minimum of 1 year of work experience in an administrative support role
- Proven ability to stay organized while working on multiple projects simultaneously
- People oriented with ability to build relationships across the organization
- Word/Excel/Outlook/Powerpoint/Filemaker Pro/databases
- A minimum of 2 years of administrative experience preferred at an executive level
- Bachelors degree or equivalent combination of work experience
14
Gcg-executive Secretary Resume Examples & Samples
- Provides administrative support to a Managing Director and his teams
- Coordinates activities to include answering telephones, managing calendars/appointments, compiling expense reports, putting together presentation materials, and making travel arrangements
- Composes and prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring managers attention
- Assists with ad hoc reports and special projects
- Acts as conduit for issues and requests for information
- Updates files/records, produces reports and various correspondence
15
Executive Secretary Resume Examples & Samples
- Demonstrated ability to handle highly confidential information
- Adept at working virtually and managing different time zones
- Demonstrated strong written and verbal communications skills
- Demonstrated ability to prioritize multiple tasks and meet deadlines in a fast paced environment
- Demonstrated ability to be detail oriented with excellent follow-through
- Proven computer proficiency with Outlook, Excel, Word, PowerPoint and SAP
- Demonstrated expertise in the use of technology- desktop polycom, VTC and new software systems
- Willingness to learn new software applications and leverage technology for communication
- Demonstrated advanced Guest/client service skills and responsiveness
- Ability to work independently or in a team environment with a minimum of direction or follow-up
- Demonstrated strong partnering/collaboration skills
- High School degree or equivalent with minimum 3 years of administrative experience
16
Executive Secretary Resume Examples & Samples
- Answer phones and maintain calendar
- Provide additional office support such as distributing mail, filing, photocopying, scanning and tracking documents, data entry, word processing, and ordering supplies
- Provide general office management support, order supplies and serve as backup for processing invoices in SAP
- Manage the planning, coordination, and execution of executive business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of the VP when out of the office
- Strong time management skills; excellent multi-tasker and able to work well in a high-pressure environment
- Passion for animation
17
Executive Secretary Resume Examples & Samples
- Provide direct daily administrative support for Vice President and assist department as needed
- Monitor and track marketing project budgets, T&E, and misc. expenses each month
- Able to use/create, and manage workable filing system(s)
- Specific clerical tasks include, but are not limited to: phone coverage, coordinating meetings, maintaining calendars, preparing expense reports and check requests, making travel arrangements, ordering supplies, shipping, copying, faxing, and filing
- Assist Marketing team on projects, promotions, events, and/or programs
- A minimum of 2 years experience in an administrative and/or office management capacity
- Receptive to work overtime
- A minimum of 3 years experience supporting an executive in an administrative capacity, preferably in the entertainment industry
- Experience managing and implementing multiple budgets
- A minimum of 2 years experience preparing travel and expense reports in an on-line HRIS system; like SAP
- At least 1 year of experience using Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook
- Exceptional organizational skills with strong attention to detail while handling multiple tasks in a fast-paced environment
- Experience in a team-based environment and able to interact with high profile executives
- Office experience within a marketing department of The Walt Disney Company, Disney ABC Television Group, or radio, a plus
18
Executive Secretary Resume Examples & Samples
- Answer phones, take & relay messages in a timely manner
- Assure calendar is up-to-date; daily weekly, monthly
- Propose meetings, including location
- Accept, decline meeting invitations on Outlook
- Reconcile monthly travel and expense report statements
- Track payments
- Compile expense receipts in SAP and submit
- Fax, file & copies as required
- Order computer equipment
- Order office supplies through SAP
- Onboarding of all temps/new employees to the Communications team
- Computer skills required include: MAC proficiency
- Highly proficient with computers, including, without limitation, MS Word, Excel, PowerPoint, and Outlook
- Ability to handle multiple priorities and prioritize effectively
- Strong sense of urgency and accountability
- Excellent analytical skills with the ability to exercise appropriate judgment in executing tasks without supervision
- Must possess enthusiasm, flexibility and creativity and be willing to assume challenges and increased responsibility
- Ability to listen to and understand circumstances and context, and respond with appropriate solutions
19
Gf-executive Secretary Resume Examples & Samples
- Senior level Executive Assistant experience
- Experience as an administrator in a legal department or in corporate secretarial role would be
- Preferable
- Excellent knowledge of Microsoft packages
- Excellent organizational skills and ability to work proactively without close supervision
- Strong communication skills both verbal and written to be able to interact confidently with internal
- Clients
- Ability to manage conflict and work under pressure
20
Executive Secretary Resume Examples & Samples
- 2+ years of experience in an Executive Assistant role
- Basic Human Resources knowledge
- Microsoft Office/Suite proficient (Outlook, Word, etc.)
- Solid project management
- Exceptional problem solving and time management skills
21
Executive Secretary Resume Examples & Samples
- Proactively support the assigned manager and team by independently handling all assigned duties, taking direction from and balancing the needs of staff members
- Maintain and coordinate calendars, schedule appointments and meetings and arrange travel schedules and itineraries
- Process and reconcile Travel & Living expense accounts
- Schedule, plan, organize logistical details and draft minutes for in-house and off-site meetings
- Develop PowerPoint presentations, type letters, memos, charts, reports, proposals, contracts, agreements, or other types of correspondence and maintain records of all documents
- Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying and office supplies
- Must submit your application for employment through gecareers.com to be considered (Internals via COS)
- Must be willing to comply with pre-employment screening, including but not limited to drug testing, reference verification, and background check
- Must be willing to work out of an office in Stamford, CT
- Legal authorization to work in the U.S. is required. We will not sponsor individuals for employment visas, now or in the future, for this job opening
- Highly organized and attentive to details
- Maintain high level of integrity and confidentiality
- Ability to communicate effectively with all levels of business community
- Ability to multitask and prioritize effectively
- Exhibit exceptional organization skills and detail orientation
- BA Degree
- Knowledge of GE policies/procedures
- Basic understanding of finance and business
- GE experience
22
Executive Secretary Resume Examples & Samples
- Telephone coverage for multiple executives
- Support and manage calendars for multiple ED and MD level managers seated in New York
- Provide administrative support for the broader NY based CIB audit team
- Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
- Book international and domestic travel arrangements and organize itineraries
- Process timely and accurate travel expense reports
- Develop and maintain electronic files as needed
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
- Manage general office needs such as ordering supplies, mail distribution, and floor maintenance
- Complete ad-hoc projects as requested
- Self-starter, ability to work in a fast-paced team environment
- PowerPoint-savvy, Excel-savvy - must be able to make updates in team presentations
- Make yourself available to your peers to assist with overflow, special projects and day-to-day tasks
- Strong Technical skills – hardware and software
- Document/report/presentation preparation
- Other administrative/general tasks
- Maintain department equipment (fax machines, copiers, printers, etc.)
- Establish and maintain open communication policies with peers and managers across the country
- Maintain confidentiality of information
23
Executive Secretary Resume Examples & Samples
- Proficiency in Microsoft Office programs and Power Point
- Adept at setting up Video-conferencing, video chats
- Solid understanding of various file formats (document and video) and the ability to convert files to the desired format
- Proactive problem-solver
24
Executive Secretary Resume Examples & Samples
- Minimum five (5) years administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including supporting an executive (directors and vice presidents) for a minimum of 2 years in a fast-paced dynamic environment
- Ability to manage time wisely and prioritize effectively
- Enthusiastic attitude and strong work ethic
- Minimum 5 years of secretarial experience, with 2 years of experience supporting Director level or above
25
Executive Secretary Resume Examples & Samples
- Executive PA support for Co-CEO of Greater China, based in Hong Kong
- Diary Management – organising constantly changing schedule
- Meeting Arrangements
- Ad Hoc Requests
- Travel bookings
- Organising Conference calls
- Compiling expense claims and reconciling Amex Statements
- Answering the telephone and message taking
- Taking minutes in meetings
- General office duties – filing, archiving, faxing and photocopying
- Ad hoc invoicing and raising purchasing orders
- Provide administrative support to visiting senior management, arranging and coordinating agendas
- E-mails – Reads CEO’s e-mails and proactively
- Brings important e-mails to CEO's attention,
- Forwards e-mails requiring action to appropriate staff, the Regional Office Team and other staff
- Follows up on certain e-mails
- Coordinating Offsites
26
Executive Secretary Resume Examples & Samples
- Prepares official academic and business correspondence and reports, ensuring official formats are used. Drafts correspondence of a highly confidential nature
- Reviews and prioritizes all incoming correspondence. Determines actions required and follows through to completion. Researches and drafts responses on behalf of executive director, refers to executive director’s direct reports for action, or refers to executive director for personal reply
- Screens incoming calls and visitors, determining what contact or action is required for satisfactory disposition. Provides ongoing public relations on supervisor’s behalf with visiting dignitaries, sponsors, government agencies, researchers, and others. Assists visitors with resolving problems, often coordinating resolution with other university offices
- Maintains executive director’s calendar and accepts or declines commitments, both local and out-of-area, on his behalf. Reschedules existing appointments as deemed appropriate. Makes travel arrangements as needed
- Facilitates communications between executive director and his direct reports. Judiciously assesses and prioritizes the urgency of situations, and determines appropriate action
- Interacts with university offices on behalf of executive director to facilitate communications and critical information exchange. Handles all assigned communication and correspondence, including sensitive and confidential matters. Represents supervisor through telephone and personal contacts, as needed
- Plans meetings and events hosted by executive director. Coordinates arrangements with internal and/or external vendors to include travel, lodging, refreshments, guest speakers, and presentation materials and equipment. Attends events when requested to ensure arrangements are handled according to plan and as a representative of the executive
- Leads other employees and student workers, as assigned. Provides leadership and work guidance, schedules, assigns and prioritizes workloads. Sets appropriate deadlines. Monitors employee performance, as required
- Maintains the confidentiality and currency of office records and files
27
Executive Secretary Resume Examples & Samples
- 8 years of experience or above in executive secretary or EA in a multi-national company
- Good planning & organization skill
- Strong communication skill in both English and Chinese
- Mature, credible and strong interpersonal skills
28
Executive Secretary Resume Examples & Samples
- Maintains executive’s calendar and accepts or declines commitments, both local and out-of-area, on his/her behalf. Reschedules existing appointments as deemed appropriate. Makes travel arrangements as needed
- Screens incoming calls and visitors, determining what contact or action is required for satisfactory disposition. Provides ongoing public relations on executive’s behalf with visiting dignitaries, trustees, major donors, parents and other VIP’s. Assists visitors with resolving problems, often coordinating resolution with other university offices
- Facilitates communications between executive and his/her direct reports. Assesses and prioritizes the urgency of situations and determines appropriate action
- Organizes the office of the university executive and makes day-to-day administrative and operational decisions on his/her behalf. Provides direction and guidance to assigned staff and student workers. Schedules work, establishes priorities and ensures deadlines are met. Establishes and maintains office and recordkeeping systems and procedures
- Interacts with university offices on behalf of an executive to facilitate communications and critical information exchange. Handles all assigned communication and correspondence including sensitive and confidential matters. Represents supervisor through telephone and personal contacts, as needed
- Composes and produces a variety of business correspondence, reports, confidential documents, forms, and related materials. Reviews and signs off as authorized
- Ensures confidentiality and controls access to sensitive information such as personnel files
- Develops and maintains effective communication programs with department. Ensures timely reciprocal exchanges of information between executive and staff
- Plans meetings and events hosted by executive as needed
29
Executive Secretary Resume Examples & Samples
- Provide secretarial support including
- Minimum of 6 years’ experience in executive secretary/EA role and/or in marketing, sales or category team support and administration in a multi-national company
- Attention to detail and quality, proactive, self-motivated, flexible with strong interpersonal skills as well as a strong team player
- Able to organize, priorities, and work independently in a fast-paced challenging environment
- Proficiency in MS Word, Excel, PowerPoint, and Outlook
- Willing to travel on need basis
30
Executive Secretary Resume Examples & Samples
- Minimum of 3 years secretarial and office management experience
- Demonstrated experience with Walt Disney Co. personnel policies and procedures
- Demonstrated strong computer proficiency with Outlook, Word, Excel, PowerPoint, and SAP
- Demonstrated detail oriented with strong follow-through skills
- Proven ability to handle multiple tasks and meet deadlines
- Demonstrated proficiency with travel planning, in particular internationally
31
Executive Secretary Resume Examples & Samples
- Proficiency in Microsoft Word, Excel, Powerpoint and Outlook
- Proficient in creating presentation decks including charts and grids
- Ability to source information through the Internet, reference materials, libraries
- At least Three (3) years of secretarial/administrative assistant/office management experience required
- Two (2) years experience working in film/television production, post-production or related experience
- Self-starter, takes initiative, proactive
- Avid researcher
- Ability to work with various communication styles and creative viewpoints
- Approaches challenges as opportunities for learning and creative thinking
- Ability to thrive in a fast paced work environment
32
Executive Secretary Resume Examples & Samples
- University Degree or above
- Excellent English language ability is a must
- Ability to interface with bank seniors, clients and all levels
- Great interpersonal skills with good communication
- Well-organized, fast learner, detail oriented and reliable
- Able to work flexible / long hours at work and can work under pressure
- Smart thinking and fast to deliver a satisfactory result
- Open minded with creative thinking
- Have a strong sense of responsibility and commitment to teamwork
- More than 5 years working experience in related field, being familiar with the daily secretarial work
- Have a strong command of Outlook and Microsoft Office
33
Executive Secretary Resume Examples & Samples
- Interacting with senior executives of The Walt Disney Company and other companies, law firms and government agencies
- Scheduling meetings and travel arrangements
- Handling and responding to correspondence
- Maintaining and coordinating Outlook calendar for the two attorneys and paralegal, being proactive at mitigating scheduling conflicts
- Editing correspondence and contracts with multiple changes
- Working on and/or correcting formatting and other issues on Word documents
- Answering and responding to telephone calls and forwarding as appropriate
- Maintaining accurate and organized files for the team; includes use of scanning equipment, an electronic filing system and preparation and maintenance of document binders
- Producing and maintaining expense reports for the two attorneys and paralegal
- Excellent office management, administrative, secretarial, and technical skills
- High level of proficiency in Microsoft Word, Outlook, Excel, and Word/Workshare Red-lining
- Exceptional attention to detail and strong organization skills with the ability to multi-task effectively
- The ability to articulate and communicate with senior level executives and attorneys in person, on the telephone and electronically
- Proven ability to make independent decisions in the handling of sensitive and confidential information, while exercising good judgment and discretion in handling priority issues when they arise
- This position is part of a team environment: Team members include attorneys, paralegals, and administrative support staff. Candidate should have a cooperative work style and be prepared to cover additional duties as needed. Schedule flexibility will be required
- 7 or more years of administrative experience in an Executive Assistant capacity, preferably for a senior in-house lawyer or as an assistant to a major law firm partner
34
Executive Secretary Resume Examples & Samples
- 10+ years equivalent work experience
- TCCC experience preferred
- Good understanding of TCCC business operations
35
Executive Secretary Resume Examples & Samples
- Assists Dean and Executive Assistant with projects as needed
- Responds to inquiries and requests for information regarding knowledge of faculty, administrators, staff or students on departmental and University procedures. Researches information, as requested, and relays official interpretations. Maintains currency on revision to department, school and/or University policies and procedures
- Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome. Records minutes and summarizes for typing and distribution (executive committee and faculty meetings)
- Organizes the office of a dean or officer of the university (executive) and makes day-to-day administrative and operational decisions on his/her behalf. Provides direction and guidance to assigned staff and student workers. Schedules work, establishes priorities and ensures deadlines are met. Establishes and maintains office and record keeping systems and procedures
- Prepares official academic and business correspondence ensuring acceptable pre-established formats are followed. Takes and transcribes dictation of a highly confidential nature
- Reviews and prioritizes all incoming correspondence. Determines actions required and follows through to completion. Researches and drafts responses on behalf of executive, refers to executive’s direct reports for action, or refers to executive for personal reply
- Maintains executive’s calendar and accepts or declines commitments, both local and out-of-area, on his/her behalf. Reschedules existing appointments as deemed appropriate. Makes travel arrangements for executive as needed
- Plans meetings and events hosted by executive. Coordinates arrangements with internal and/or external vendors to include travel, lodging, refreshments, guest speakers, and presentation materials and equipment. Attends events to ensure arrangements are handled according to plan and as a representative of the executive
- Maintains the confidentiality and currency of office records and files including personnel records for faculty and staff
36
Executive Secretary Resume Examples & Samples
- Hospitality and event coordination
- A minimum of 1 year administrative experience, preferably supporting multiple executives
- Strong people and organizational skills
- Word/Excel/Outlook/ Powerpoint
37
Executive Secretary Resume Examples & Samples
- Manages various facilities services functions at EY sites ensuring that consistent quality, and cost-effective services are provided
- Provides expertise to ensure that EY assets and image are protected by maintaining a safe, functional and productive work environment
- Performs specialized tasks as required
- Receives and tracks facilities work order requests. Dispatches work orders to maintenance staff
- Understands daily work routines and procedures such as mail, filing, supplies, etc
- Understands and operates local office equipment, including AV equipment and inventory
- A BA degree or Diploma
- 3 - 5 years of experience as an office manager or executive secretary
- Dynamic personality
- Flexibility and good communication skills
- Bilingual preferred (Arab or National)
- Typing ; Arabic & English
- Candidates currently residing in Riyadh preferred
38
Executive Secretary Resume Examples & Samples
- Provide direct administrative support for Vice President and General Manager
- Specific clerical tasks include, but are not limited to: phone coverage/maintain phone log, coordinate meetings, maintain calendars, check requests, order supplies, shipping, copying, faxing, and filing
- A minimum of 2 years supporting an executive in an administrative capacity
- Proficient in Outlook (create/edit emails and appointments), Word (create/edit documents), Excel (create/edit documents) and Power Point (create/edit presentations)
- Administrative support experience within The Walt Disney Company is a plus
39
Executive Secretary Resume Examples & Samples
- 3-5 years related business experience
- Proficient PC skills (spreadsheets, word processing, presentations)
- Excellent clerical skills in typing, filling, phone, FAX, copier, and printer operation
- Ability to handle multiple projects and confidential information
- Ability to meet deadlines, with attention to detail and accuracy
40
Executive Secretary, Disney Junior Resume Examples & Samples
- Attend staff meetings and documenting agenda items
- Heavy calendar management for executives, and coordination of meetings across diverse departments
- Distribution of department mail
- Booking/coordination of travel
- Coverage on scripts, books, and other creative materials
- Research artists for projects as needed
- Building presentations and/or sizzle reels and management of special projects as required
- Occasional offsite assistance for executives (Preschool research, Mixes, Music Previews, etc)
- Proven ability to problem solve, prioritize and multi-task
41
Executive Secretary Resume Examples & Samples
- Full administrative support for the Senior Management Team – covering minute taking, filing, photocopying, typing, e-mailing, couriers, posts, management complex diary and making appointments etc
- Ensure administrative support of the pantry for the SMT and keep tidy. Acting as first point of contact for SMT. Hosting visitors
- Performing selected personal duties for management
- Co-ordination of travel arrangements across the business including visitors from abroad
- Raising purchase orders on behalf of Management members and signing of invoices and following through with accounts
- Preparation of expenses claims for Senior Management team
- Management of Corporate Credit Card use/spending
- Co-ordination of meetings, staff meetings, outings, functions and conferences - agendas rooms, refreshments and IT facilities (including video conference, telepresence)
- General adhoc projects across the entire business
42
Executive Secretary Resume Examples & Samples
- Provide support for the Director of Hotels/Downtown Disney/Aulani Engineering Services & Manufacturing
- Have the ability to blend a positive attitude, flexibility, discretion and command while managing multiple priorities including preparing written communication, expense reports, spreadsheets, presentations, various departmental and divisional reports, meeting notes, copying, filing, faxing, and telephone coverage
- Coordinate multiple meetings and calendars, make appropriate decisions and take a proactive approach to ensuring the office and technical team is organized and efficient
- Coordinate various Resort initiatives for department (Cast Survey, Disney VoluntEar Cast Community Fund, distribution to Cast of Resort milestone buttons & pins, etc.)
- Assist with the quarterly all-department meetings
- Maintain multiple organization charts; assist other Executive Secretaries within Facilities & Operations Services Division with phone coverage
- Assist two Secretary II cast members with work overflow
- Perform as a proactive member of the team while supporting the Executive and the admin area as a whole, including contributing ideas for continuous improvement and providing back-up support to the Administrative Assistant to the Vice President if needed
- Minimum five (5) years administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (Directors and Vice Presidents) in a fast-paced dynamic environment
- Ability to appropriately respond to and resolve Cast and Guest issues with little direction
- Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Vidio, SAP (T&T, Field Representative, Employee ESS, VoluntEAR hour recording), Internet explorer and internet-based research
- Proficiency in Microsoft Office, Word, Excel, PowerPoint, SAP., C.A.T.S.; outstanding communication skills (written & verbal)
- Familiarity with DLR Facilities & Operations Services
43
Executive Secretary Resume Examples & Samples
- Ability to form networks with staff at all levels, earn respect from peers, and influence effectively by being a team player
- Ability to adapt to a constantly changing and growing environment
- Stable, hard working and disciplined
- Able to maintain confidentiality at all times
- Portrays professional image of self and role
- Has a keen interest in our people agenda and its success
- Flexible work hours (work late when required)
44
Executive Secretary Resume Examples & Samples
- Develop familiarity with all projects, department, and names of all relevant people involved with each project
- Be able to track down and research material, writers, directors, producers and other talent for credits, contacts and availability
- Attend staff meetings and document agenda items as discussed
- Be familiar with all appropriate personnel in publicity, marketing, programming and other departments in order to aid staff in completing assignments; attend staff meetings and participate and follow through as needed
- Coordinate meetings and maintain executive calendars
- Heavy telephone coverage and contact with internal and external contacts
- Preparation of documents and presentations
- A minimum of 1 year of experience supporting an executive in an administrative capacity
- Demonstrated proficiency using Microsoft Outlook
- Exceptional organizational skills and strong attention to detail
- Ability to prioritize and handle multiple tasks with flexibility in a fast-paced work environment
- Strong communication skills, both written and verbal
- Able to demonstrate professional and personal demeanor in a team-based environment
- A minimum of 2 years of experience supporting an executive in an administrative capacity
- Experience working in a support role in an Agency or production company
- Kids entertainment experience
- Tech savvy
- Demonstrated creative and story skills
- Interest in contributing ideas in a creative group atmosphere
- Demonstrated proficiency using Microsoft Word/Excel/PowerPoint and/or MAC Keynote
- Demonstrated proficiency using SAP
45
Executive Secretary Resume Examples & Samples
- Takes care of all administrative and technical assistance: calendar management, reception of calls, organization of business travel, entering receipts for expenses, processing mail, preparing responses, orders for office equipment, DED setup, etc
- Checks emails daily in order to act/alert if required
- Organizes and coordinates the manager's activities
- Coordinates the arrival of new employees
- Puts together and maintains files and aids for internal and external meetings, and drafts reports
- Gathers, communicates, and dispatches information throughout the team
- Handles delicate and unexpected situations and facilitates the resolution of ongoing problems. If necessary, works in partnership and shares some of his/her assistantship activities with another assistant
- A university degree
- Minimum 8 years of experience as a team secretary in a MNC
- Speak fluent English, able to interact effectively
- Self motivated and be able to work independently
- Superb organizational skills and be able to prioritize work effectively
46
Executive Secretary Resume Examples & Samples
- Maintain calendars, schedule meetings and reserve conference rooms for the team
- Provide phone support and maintain phone logs
- Arrange travel and prepare T&E reports
- Organize office filing, create folders and filing system
- Order supplies for team members
- General administrative support for team members
- Special Projects as needed or assigned
- Demonstrated ability to work in an administrative capacity
- Computer skills: Windows Office Suite (Word, Excel, Power Point, Outlook e-mail),and Internet familiarity
- A minimum of 3 years of experience in a similar role
- Strong interest in Television, particularly Children’s Programming
- Experience within the Disney enterprise
47
Executive Secretary Resume Examples & Samples
- Develop familiarity with all projects department and names of all relevant people involved with each project
- Preparation of documents (presentations, itineraries)
- A minimum of 1 year of experience supporting an executive in an administrative role
- Demonstrated experience using Word/Excel/Outlook/PowerPoint/Keynote
- A minimum of 2 years administrative experience preferred in a support role at the executive level Experience working in a support role in an Agency or production company preferred
- Kids entertainment experience a plus
- Demonstrated experience using Word/Excel/Outlook/PowerPoint /Netscape
48
Executive Secretary Resume Examples & Samples
- High School diploma with additional specialized courses
- 3 years of related work experience
- Demonstrated expertise utilizing various software applications including word processing, spreadsheet, presentation graphics, and databases
- Ability to work independently while prioritizing workload
- Associate's Degree
49
Executive Secretary Resume Examples & Samples
- Minimum five (5) years administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (directors and vice presidents) in a fast-paced dynamic environment
- Ability to appropriately respond to and resolve cast and guest issues with little direction
- Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP (T&E, Field Representative, Employee ESS, VoluntEAR hour recording), Internet explorer and internet-based research
- Proven knowledge of the WDPR culture, structure and operating practices
- Familiarity with WDW Entertainment Operations
50
Executive Secretary Resume Examples & Samples
- Demonstrated computer proficiency with Outlook, Microsoft Word, Excel and PowerPoint
- Demonstrated partnering abilities
- Demonstrated telephone etiquette skills
- Demonstrated ability to work in a fast paced environment and with leaders at multiple levels
- Demonstrated ability to multi task and set priorities
- No more than one reprimand in last 6 months
- No more than 4 attendance notations in last 6 months
- For DRC Cast members: No more than one F/O (Fail/Offtrack) in Presenteeism in the last six months and no more than one reprimand in the last six months
- Minimum 2 years Secretarial Experience
- Call Center experience
51
Executive Secretary Resume Examples & Samples
- Prepare correspondence, reports, and materials for publications and presentations
- Setup General Manager's travel arrangements
- Setup accommodation and entertainment arrangements for company visitors
- Maintain General Manager's calendar
- Prepare and maintain General Manager's expense report
- Setup and coordinate meetings and conferences
- Create, transcribe, and distribute meeting agendas and minutes
- Answer telephones and handle in appropriate manner
- Research, price, and purchase office furniture and supplies
- Coordinate project-based work
- Supervise support staff
- Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications
- Duties require professional verbal and written communication skills and the ability to type 60 wpm
- Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through a combination of the completion of an Associates Degree and three to five years of secretarial experience
52
Executive Secretary Resume Examples & Samples
- Support Executive Management and Sales Management for all administrative functions, including Human Resource administrative functions
- Support Bell Media Radio Account Executives with respect to all sales and client needs
- Revise orders to indicate spot non-availability and communicate changes effectively and in a timely manner
- Monitor and understand radio sales bookings, radio program changes and how those changes affect client bookings. Prepare and maintain sponsorship schedules for Sales, and coordinate with Radio Programming, Digital sales and Radio Promotions
- Liaison with Retail Agencies, External Clients, Internal Clients and the general public in a polite, professional, accommodating and service oriented manner
- Perform post campaign client service, and maintain records of all current and prospective clients including contract file maintenance
- Independently anticipate the needs of Management and the Sales Team, in order to facilitate, prioritize and execute their needs
- Minimum 2-3 years of experience in a Sales or Executive Administration role, with the ability to interact professional with internal and external clients, as well as reconcile and process complex advertising orders and communicate client needs effectively
- Excellent knowledge of all MicroSoft office products, Wide Orbit, RePak
- Must have the ability to quickly learn and understand both the “HOW” and the “WHY” as it pertains to airtime pre-emptions, make-goods, program changes and department priorities
- Must have knowledge and experience with Power Point, & Outlook
- Must be able to work comfortably on a team and under the pressure of constant deadlines and last minute revisions, while maintaining a professional demeanor
- Must have initiative and organizational skills. The individual must be eager to learn, flexible, and willing to help co-workers where required
53
Senior Executive Secretary Resume Examples & Samples
- Perform a wide range of administrative functions requiring decision making and problem solving with minimal direction
- Communicate and interact with all levels of the organization
- Plan and arrange both domestic and international travel and process expense reports in a timely and accurate manner with minimal supervisory direction
- Coordinate calendars and schedules
- Process invoices and payments
- Conduct basic data analysis
- Manage a variety of special projects
- Schedule appointments and meetings, including high-level executive attendees, reserve facilities and obtain or assemble supporting material
- Maintain confidential records and other pertinent information
- Work closely with others in support of overall productivity of the department
- Support department ACE initiatives
- Provide backup assistance and coverage for other administrative assistants as needed
54
Executive Secretary Resume Examples & Samples
- Schedule hectic calendar for VP that includes meetings with senior level executives across multiple divisions of TWDC
- Coordinate multiple, cross-divisional meetings on a daily basis for the Franchise Management team
- Ability to work proactively with franchise team on difficult scheduling conflicts
- Strong attention to detail to manage calendar windowing, travel time, potential double bookings, and attendee confirmation
- Strong relationship skills and the ability to develop partnerships with the assistants in other divisions at the President level
- Coordinate both domestic and international travel for VP and Director and above in the department
- Prepare expense reports for Director and above in division and balance all company credit cards
- Develop expert understanding of travel, expense and other TWDC policies that impact administrative duties
- Team technology expert on all the meeting rooms in the building understanding how to set up computers, videos, global video conferencing
- Update the weekly sales report
- Take notes at key meetings including Brand Management and disseminate as directed
- Input invoices and track budget at the direction of budget manager
- Oversee all federal express, messenger and office supplies for the group
- Oversee all products ordering for premium room and coordinate for talent distribution
- On-site presentation support for outside meetings including finding rooms and interfacing with events group to plan event
- Track important presentations and alert team to deadlines
- Minimum 2 years administrative/office support experience in a fast-paced business or entertainment environment in a similar role
- Minimum 2 years experience working as a coordinator or assistant working and interfacing with executives
- Strong organizational skills and ability to handle heavy schedule coordination
- Able to juggle multiple projects and adapt to change
- Ability to anticipate problems and resolve proactively
- Self-starter with strong verbal and written communication skills
- Computer expertise including MS Word, PowerPoint, Excel, and calendar software on multiple platforms (PC and MAC)
- Existing knowledge of the television business and industry experience
- Understanding of key note to assist team in updating presentations a plus
- Strong passion and interest in learning from the ground up about the television, franchise or marketing business
- A energetic, positive, “can do” attitude
55
Executive Secretary Resume Examples & Samples
- Provide support for project meetings as well as other meetings if requested, including the development of accurate agendas which are distributed in a timely fashion
- Secure conference room locations, refreshments, supplies, and equipment; and providing copies of necessary materials
- Responsible for set-up of Video teleconference and AV equipment as needed
- Maintain a professional image through both verbal and non-verbal actions
- Exhibit a strong sense of responsibility and reliability
- Coordinate travel arrangements; complete & review personal expense reports in a timely fashion for executive's approval
- Build and nurture partnerships throughout the Company and with local consultants such as Public Affairs, Customer Relations, Entertainment, Cultural Consultants etc
- Partner with Administrative function peers and partners within the company
- Minimum 3 years related experience
- Strong Computer Skills (with particular emphasis on Outlook, Excel and Powerpoint)
- Knowledge in the operation of office equipment: Video Teleconference, AV equipment, copiers, telephone/conference calls, etc
- Outlook calendaring skills in different time zones is essential
- Expertise in SAP is imperative for travel expense completion
- Strong computer skills with an emphasis in Excel, SAPand PowerPoint is a must
- Demonstrated strong time management and organizational skills with keen attention to detail
- Demonstrated verbal and written communication skills and strong partnering skills
- Demonstrated ability to adjust to changes in a team, fast-paced work environment
- Ability to be flexible with work schedule, including occasional overtime and to adjust work schedule according to operational needs when necessary
- Minimum 3 years Disney professional administrative experience
- Demonstrated strong Guest service skills
- Proven Resorts knowledge
- Demonstrated ability to handle Guest situations
56
Executive Secretary Resume Examples & Samples
- 3+ years of related Administrative and/or Clerical experience supporting Executive-level staff
- Demonstrated expertise utilizing various Software Applications, including Word Processing, Spreadsheets, Presentation Graphics, and Database
- Exceptional typing skills
57
Executive Secretary Resume Examples & Samples
- Post secretary graduate with formal secretarial training
- Minimum 6 years' of secretarial/administrative support experience
- Excellent spoken and written English and Chinese
- Attentive to detail and able to work independently
58
Executive Secretary Resume Examples & Samples
- Passion for pop culture, media, and TV, both linear and digital platforms
- Word/Excel/Outlook/PowerPoint/Filemaker Pro/Netscape/databases
- Preferred previously Television experience
- SIMS, Wide Orbit, Grip It, G2 UI experience preferred but not required
59
Executive Secretary Resume Examples & Samples
- Diary and Meeting Management
- Take ownership of portfolio’s schedules, arrange appointments (both internal/external) with limited direction from portfolio members
- Prioritize meeting requests and push back where applicable
- Use initiative when scheduling meetings with clients/staff; determine purpose and minimum time required
- Arrange logistics for all conference calls, meetings, lunches and dinner and ensure all participants receive information in a timely manner
- Update calendar entries when required
- Facilitate logistics for internal/external client meetings (face-to-face, video conferences, Sametime meetings) utilizing available resources, ensuring all necessary details are sent to the appropriate participants
- Ensure all documents are prepared ahead of meetings as necessary (collate, bind and print documents as requested)
- Prepare, amend and progress presentations as and when required
- Meet and Greet clients and EMEIA colleagues when required
- Attend EMEIA meetings to act as point of contact
- Produce meeting agendas, minute meetings and follow up on action points with relevant team members
- Communications and networks
- Anticipate portfolio’s workload and have the knowledge to respond to queries; take ownership of any enquiries and ensure any issues are referred/delegated to the appropriate person in a timely manner in their absence
- Actively deliver messages to portfolios team members when required
- Ability to communicate on all levels
- Screen phone calls and messages, sort post and e-mails for portfolio and prepare a list of action items and issues, referring to the relevant portfolio member when necessary
- Build and develop an internal and external network of contacts; build knowledge of key issues in order to effectively identify priorities
- Liaise and work with other Executive Secretaries (ESs) within the office and EY network
- Travel and accommodation
- Arrange travel using EY’s online booking tool in alignment with EY’s Global travel policy
- Prepare international travel itineraries, including transfers and visas as appropriate
- Greet visitors and manage their visit itinerary
- Time and expense reporting
- Prepare and submit timesheets on a weekly basis
- Submit expense claims on a timely manner and in line with EY policy
- General Administrative Support
- Maintain a hard and soft filing system
- Maintain information for key administrative matters related to the client portfolio and others as needed
- Maintain the client database (Interaction) updating contacts and other associated tasks on a regular basis as required
- Provide ad hoc support for portfolio on projects as requested
- Support visitors as and when required
- Provide support to other members during busy periods and in case of varying workload
- Bachelor’s Degree in any discipline
- A minimum of 3-5 years of experience of working as an Executive Secretary supporting a portfolio of senior leaders in a fast-paced corporate environment
- Copy and audio typing 50wpm+, together with an advanced knowledge of Word and intermediate/ advanced PowerPoint and Excel is necessary
- General e-mail knowledge/experience is an advantage
- Experience of working at a professional service partnership is an advantage
- Exceptional organization skills, with an ability to priorities an often conflicting workload
- The confidence to use their own judgment to proactively make decisions as and when required
- The confidence and ability to interact with senior staff and client executives
- A flexible professional approach and strong interpersonal skills
- A quality driven approach, consistently aiming for high standards
- The ability to form networks with staff at all levels
60
Executive Secretary Resume Examples & Samples
- Diary management and administration assistance
- Coordination support / liaison with other personal assistants to set up meetings and send out calendar invitations
- Assist in setting up Telepresence room bookings
- Maintenance of organisation charts / resource plans
- Assist in organising town halls, off sites and other events
- MS Word - Advanced
- MS Excel - Intermediate
- Typing speed - min 60 wpm
61
Executive Secretary Resume Examples & Samples
- Receive, direct and relay telephone messages and fax messages
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference telephone calls
- Make preparations for Departmental and committee meetings
- Type confidential documents as assigned
- Bachelor's preferred but not required
- SAP preferred but not required
62
Executive Secretary Resume Examples & Samples
- Able to multi-task and work under pressure
- Min 8 years of experience in executive secretary or EA in a multi-national company
- Excellent English
- Good planning & organizing skill
- Bachelor degree or above, major in business administration preferable
63
Senior Executive Secretary Resume Examples & Samples
- Know organizational policies, practices, and procedures to ensure appropriate administrative protocol at all times
- Provide administrative support for executive level positions by preparing, composing, and initiating correspondence, memoranda, and presentation materials as directed
- Research and prepare reports on behalf of the executive
- Screen, prioritize, and redistribute mail and faxes
- Answer and direct telephone calls. Take messages, provide information, or redirect calls as appropriate. Greet and direct visitors
- Schedule and maintain calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements
- Arrange meetings and conferences. Prepare and distribute minutes of meetings
- Maintain appropriate records, files, and documentation
- Order and maintain supplies
- Review invoices and process for payment
- Coordinate payroll for the department and assist other staff members as needed
- 5-7 years of experience in advanced level administrative support for executive levels
- Strong organizational and time-management skills
- Proficiency in the use of PC software such as Word, Excel, and PowerPoint in order to create correspondence, reports, spreadsheets, and presentations
64
Executive Secretary Resume Examples & Samples
- Answer a high volume of telephone calls and manage phone log, keeping track of all incoming calls at all times. Backup other assistants in covering phones for department
- Maintain and coordinate busy Executive calendars, schedule meetings, reserve conference rooms, and coordinate video conferences
- Organize office filing, create folders, binders and filing system for executives and maintaining files for each project in production
- Prepare expense reports using SAP (internal web-based workplace), track and copy all payments, and reconcile all credit card bills
- Maintain database of scripts and related series materials, as well as competitive information
- Prepare and distribute memos, email, contract requests, etc
- Develop familiarity with all projects and names of all people involved in each project
- Order and replenish office and kitchen supplies
- Coordinate and book travel for team
- Manage special projects and tasks as required
- Demonstrated proficiency in Microsoft Office programs (Outlook, Word, PowerPoint, Excel, etc.)
- Proficiency in MAC operating systems
- Ability to prioritize and multi task in a fast-paced environment
- Highly organized, collaborative, and detail oriented
- A minimum of 3 year of secretarial/administrative assistant experience
- Some film/television production or related industry experience preferred
- A minimum of 5 years of secretarial/administrative assistant experience
65
Executive Secretary Resume Examples & Samples
- Communicate and interact professionally with key executives as well as their Executive Assistants at the client site as well as senior management within the firm
- Uses an organized and systematic approach to achieve results in the most efficient and productive manner
- Answer and screen incoming calls in a professional manner while providing assistance and obtaining accurate information
- Able to routinely handle sensitive/confidential information where the highest level of discretion is expected
- Schedule meetings, organize and maintain Outlook calendars
- Able to understand challenges facing Senior Partner and be able to manage/reschedule priorities effectively
- Follow through on client and group projects
- Analyze and summarize incoming communications
- Set up, proof, compile, create and distribute high standard business correspondence including memos, letters, e-mail presentation material and written statements with little or no guidance
- Proofread documents for grammar, content and accuracy
- Create and maintain electronic/hard copy files system
- Manage travel arrangements for both international and domestic business trips
- Coordinate and plan all aspects of meetings/conferences
- Compile materials for meetings
- Distributions of specific briefings to email distribution list
- Able to perform in unique and changing environment by responding effectively to changes and deadlines
- Display an appropriate sense of urgency, practicality, and integrity
- Display positive, professional attitude and presence
- Minimum 5 years of relevant experience, in a large corporate environment preferred
- Excellent organizational ability
- Excellent interpersonal skills and pleasant, positive demeanor
- Creative problem-solving; ability to develop innovative solutions to complex issues
- Ability to manage time with a minimum of direction or supervision
- Ability to interpret difficult situations, exercise good judgment/decision making when necessary
- Ability to work independently as well as within a team
- Ability to multi-task in a high-stressed environment
- High flexibility - ability to constantly prioritize/reassess multi-functional position
- Self-motivated and able to leverage instinctively
- Advanced Word, Excel, PowerPoint and Outlook experience
66
Senior Executive Secretary Resume Examples & Samples
- Providing executive office support for the VP, Sales Capabilities and other members of the leadership team
- Planning and coordinating meetings; agenda, calendar invites, equipment, meals, post meeting recap and any additional meeting needs or requirements
- Scheduling meetings / Video Conference calls with coordination of global time variances and multiple locations. Providing assistance with set up of Video and Conference calls
- Provide general office support for the team by: answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, handling complex travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, development/maintenance of an action register, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing
- Assisting team from a communication standpoint by composing correspondence / reports, checking deadlines proactively on incoming request and processing replies on own initiative or from VP/stakeholders dictation or notes
- Manageing VP’s calendar daily to drive productivity through prioritizing and accurate scheduling – demonstrates sense of urgency
- Utilizing travel system to plan travel within guidelines - leverages and identifies resources to plan effective and efficient travel
- Working with the Executive Secretary, this position maintains office services by organizing office operations and procedures; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
- Working with stakeholders on maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement
- Working with HR Business Partner, implements Kellogg corporate office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
- Keeping VP & team informed by reviewing and analyzing special
- Reports; summarizing information; identifying trends; ownership of action register during bi- weekly team meetings
- Maintaining professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Achieving financial office-related objectives by preparing an annual budget for office supplies, office food and office social events; scheduling expenditures; analyzing variances; initiating corrective actions
- Visible and active engagement at all non-work hour events
- Contributing to team effort by accomplishing related results as needed
- High school diploma/GED equivalent with experience supporting senior management
- Strong proficiency in MS Office; Ability to create spreadsheets, word processing, and manipulate presentation software as well as standard office equipment is critical
- Strong PowerPoint skills
- Excellent written and verbal communication skills; Ability to communicate with tact and diplomacy with all levels of management is critical
- Strong prioritization, planning and project management required
- Ability to accommodate a highly varied work schedule, (i.e. some evening & weekend hours are sometimes necessary)
- Ability to work effectively under pressure within limited time constraints
- Exercise good judgment, discretion, accuracy, organizational ability, initiative and strong interpersonal skills
- Must be a proactive self-starter; able to work independently with minimal (or no) supervision
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Executive Secretary Resume Examples & Samples
- Providing executive office support for the Contract Manufacturing team
- Planning and scheduling on-site and off-site meetings / Video Conference calls with co-ordination of global time variances and multiple global locations
- Providing general office support for the team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing
- Excellent writing and verbal communication skills; Ability to communicate with tact and diplomacy with all levels of management is critical
- Flexibility in handling multiple projects simultaneously
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Executive Secretary Resume Examples & Samples
- To perform standard secretarial duties for designated directors as well as support the Executive Management Team, Asia Pacific with administrative work
- 10 years working experience in a related industry under senior management
- Good proficiency with all Microsoft Office products. High proficiency with Word and PowerPoint. Familiarity with Microsoft SharePoint. Ability to learn new software quickly
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Executive Secretary Resume Examples & Samples
- As primary contact for both internal and external business partners, utilize creativity, flexibility and teamwork to coordinate and schedule meetings
- As primary point of contact for each of those you support, answer and return phone calls of internal and external contacts to schedule, provide information and/or to gather often critical, time sensitive information
- Arrange complex domestic and international travel plans
- Complete paperwork and facilitate process for obtaining visas for international travel
- Complete Travel &Expense reports
- Open, sort and distribute mail
- Print reports, research materials and documents
- Utilize internal resources and applications to gather detailed information in a timely and accurate manner
- Gather, update and maintain detailed schedules of quarterly earnings conference calls
- Train, mentor and back up and assist other administrative team members as needed
- Proactively create, update and/or generate reports and spreadsheets
- Utilize internal applications to streamline data and effectively format or present data ensuring accuracy and timeliness
- Bachelor’s Degree (+- 16 years) preferred
- Minimum of two years administrative assistant experience
- Highly motivated and proactive individual
- Excellent communication skills (both face to face and over the telephone)
- Initiative to troubleshoot, identify potential problems and resolve conflicts
- Attention to detail/accuracy and consistent follow through
- Ability to maintain confidentiality of information and documentation
- Excellent Microsoft Word, Excel and PowerPoint skills
- Ability to prioritize and re-prioritize as needed
- Ability to meet deadlines and utilize resources to problem solve
- Ability to work independently as well as the ability and willingness to work with and assist peers to ensure timely, efficient and consistent administrative support
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Senior Executive Secretary Resume Examples & Samples
- You are a polished executive assistant with professional maturity and previous corporate environment experience
- Your ability to effectively interact with senior level management both internally and with external clients
- You are able to maintain a high level of confidentiality
- You are extremely detail-oriented and possess strong communication and organizational skills
- Your strong ability to multi-task, react and think quickly
- You desire to work as a true partner with the Executive and anticipate needs
- Your willingness to get involved with the work of the larger team
71
Executive Secretary Resume Examples & Samples
- Provides administrative support for executive level management
- Receives and screens visitors while answering telephone calls then uses independent judgment to determine priority and sensitivity of inquiries and responses
- Prepares and/or supervises the preparation of correspondence, forms, reports and other written communications
- Maintains assigned calendar(s)
- Originates, prepares, processes and edits personnel, financial or operational reports and documents
- Minimum five years office or clerical experience
- Additional education may offset experience requirement
72
Executive Secretary Resume Examples & Samples
- Represent the president by welcoming visitors, reviewing correspondence; arranging company dinners and other corporate functions; answering questions and meeting requests directed to the president
- Work as business partner with the President to enable efficient and effective work schedule for the president. This requires business understanding and good communication skills as well as the ability to influence directly or indirectly key stakeholders
- On behalf of President, develop an integrated internal/ external communications strategy for the company incorporating PR, Marketing and Online
73
Executive Secretary to GM Resume Examples & Samples
- Provide day to day administrative support to General Manager, including work calendar, documentation filings, travel, accommodation and events, translation
- Arrange schedule, meeting & conferences; prepare background materials, reports and date for scheduled meetings, conferences and speaking engagements
- Take order with multiple information and filtrate the priorities to General Manager when required
- Produce a high volume of correspondence including reports, memos, and other documents required by General Manager
- Communicate and coordinate with Department Managers /Directors and collect data/information to help prepare monthly business reports /presentation and with relevant Divisions/Departments or other organizations such as suppliers, and even some local governments/institutes to follow up on general issues initiated by management
- Follow up special projects assigned by management, assist in monitoring projects progress / timeline status, preparing status report
- Coordinate the visits of international VIPs or key customers, including flight reservation, hotel accommodation, transportation arrangement, business dinner setting, business visa application & etc
- University Degree in related subjects preferred
- Minimum 2 years Secretarial/Executive Assistant experiences, preferably in a hotel
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Executive Secretary Resume Examples & Samples
- Maintain the administrative organization that includes typing, filing, correspondence and distributing in-coming mails/faxes
- Co-ordinate and order special requests for General Manager including but not limited to Room reservations, Limousine pick-up and handling of VIP’s as needed
- Make airline and travel reservations for the General Manager when needed
- Keep daily tracing files and retrieve them when they’re due
- Take and prepare Minutes of Meeting as assigned
- Provide any assistance to the executives and associates as required
- Cooperate and help the executives while they’re away from the office
- Be a leader of the hotel’s secretaries
- Monitor and set all the appointment for GM for meeting and training to ensure that due dates or times are not missed
- Handling incoming calls or enquiries and obtaining all relevant information and passing on to appropriate personnel or handle the task
- Maintain computerized database of all report and systematic plan to follow up
- Handling correspondence for all applications such as regret letter, guest complain, enquiring, confirmation, contract and any reference
- Greets and receives visitors and telephone calls furnishing advice and assistance on the basis of general knowledge. Refer technical matters to the appropriate individuals in the Unit
- Administer the Office and keeps it in working condition
- Acts as Interpreter and translator when necessary
- Keep strictly all confidential matters related to the unit
- Preparing time sheets and keeping leave record for all Executive Committee
- Other duties as needed or requests from General Manager
- Assist with the organization of Manager meetings, outing and other associate activities
- Minimum 3 years experience in Hospitality Industry
75
Personal Assistant / Executive Secretary Resume Examples & Samples
- Managing and coordinating office management activities, including management schedules
- Preparing letters, reports, memos, presentations and organizational charts using appropriate MS applications with specific emphasis on preparing proposals and also Powerpoint presentations
- Reading and analysing incoming memos, letters, submissions and reports to determine significance and taking action as required
- Answer phone calls and direct calls to appropriate parties or take messages
- Coordinate driver’s daily assignments to Main Office
- Detail-Orientated
- Adaptable to change
- Ability to use initiative and provide practical solutions to complex issues
- Propose areas for continual improvement
76
Executive Secretary Resume Examples & Samples
- 3-5 years of secretarial/administrative support experience
- Prior experience with word processing, spreadsheets, presentation graphics, and databases
- Skilled in project management, scheduling, and budgetary control
77
Executive Secretary Resume Examples & Samples
- To co-ordinate all diary schedules for VP Operations- Asia Pacific
- Ensure active files are kept up-to-date and easy to refer at all times
- Collect and disseminate incoming & outgoing mails/communication via phone, fax, emails as required whilst he is travelling on business or whilst on leave on a daily basis
- Handle confidential courier services for VP Operations- Asia (through reception)
- To double check travel arrangement including visa application for the VP which can cover up to 3-4 weeks in a month
- To draft letters and correspondences to owners as requested after dictation
- To bridge communication between General Managers in the field, functional specialists, Area Office and owners
- To ensure that VP Operations office, filing room and files are locked/secured to ensure complete confidentiality
- To complete expense statements on a monthly basis for the VP Operations
- To prepare travel files and agenda items for business trips and meetings, type up hotel visit notes or meetings on return
- To administrate Personnel files of GMs, transfer data to owners and administrate any moves in the field
- To trace deadlines on projects and correspondences for VP
- Strong administration skills
- Excellent planner/very organised & neat
- Typing skills – 40 to 50 wpm
- 5-8 years experience in similar role reporting to VP who has regional responsibilities for over 20 business units
- Enjoys working in a dynamic, high work volume and service orientated environment
- Ability to think, have initiative and works collaboratively in a team
78
Senior Executive Secretary Resume Examples & Samples
- You have the flexibility and commitment to work from the primary downtown Boston location while accommodating some required local travel
- You are an experienced assistant who can demonstrate a track record of effective interactions and partnerships with key constituents
- You are self-directed, flexible, and resourceful, with a sense of ownership regarding outcomes
- You are confident working autonomously, while also highly collaborative and willing to defer to the VP of Executive Administration for direction and coaching
- You are comfortable managing ambiguity with a proven ability to change course as needed
- You maintain a calm, professional demeanor under pressure and possess excellent independent judgment
- You communicate and interact with nuance, discretion, and confidentiality
- You are a proven self-starter with strong problem-solving and analytical skills
- You possess the ability to multitask and prioritize critical tasks effectively
- You are detail-oriented with strong organizational skills
- You demonstrate solid writing and grammatical skills and effective communications
- You possess a strong belief in Fidelity's values and an ability to consistently operate within their boundaries
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Senior Executive Secretary Resume Examples & Samples
- You have negotiation skills and use them regularly
- You have effective communication skills both written and verbal
- You are able to multi-task and trouble shoot quickly
- You are extremely organized and able to organize others
- You are flexible, have a sense of urgency and forward thinking
- You work well with others and able to lead people above you and help them make decisions
- You have ability to maintain a high level of confidentiality
- You are extremely polished and have a high level of professional maturity
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Executive Secretary Resume Examples & Samples
- Provides administrative support to supervisor or department
- Prepares correspondence, including composing routine letters and memos
- Schedules appointments and maintains supervisors or departments calendar
- Makes arrangements for meetings and conferences
- Orders and maintains supplies for department
- Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing mail
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Executive Secretary Resume Examples & Samples
- Provides general office support such as greeting and directing visitors, handling incoming calls and processing correspondence
- Provides administrative support to the Department Chair and Faculty
- Schedules appointments, maintains supervisors and departments calendar
- Prepares correspondence, including composing routine letters and memos and taking meeting minutes
- Distributes mail and other supplies for department
- Serves as the liaison to the Information Technology Department
- Manages office accounting such as, invoices, vendor contracts, campus orders, purchase orders, payment requests, and purchasing credit cards
- Oversee the Foods Lab and Nutrition Clinic
- Administers office coverage and calendar (staff and faculty)
- Coordinates daily tasks of part-time office assistants
- Manages content updates for department website
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Executive Secretary Resume Examples & Samples
- Campus Relations
- Move-In and Move-Out
- Lost and Found
- Demonstrated interpersonal, oral and written communication skills
- Demonstrated ability to work within a diverse team environment, respecting all staff and students
- Ability to manage several projects at once, keep projects moving forward, and take the initiative to fulfill job duties beyond a basic understanding of individual tasks
- Experience working with budgets, investigating discrepancies, and developing reports
- Proficient user of Microsoft Word, Outlook, and Excel, as well as comfort with learning new computer software programs
- Demonstrated ability to work collaboratively across functional and positional lines
- Ability to work independently and work well on a team
83
Executive Secretary Resume Examples & Samples
- Provides administrative support to supervisor and 4-5 faculty members
- Prepares travel forms and reimbursements
- Makes arrangements for meetings, conferences, and potential student visits
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Executive Secretary Resume Examples & Samples
- Provide administrative support to director
- Schedule appointments and maintains director’s calendar
- Prepare correspondence, including composing routine letters, emails, and memos
- Make arrangements for out of office meetings, weekly inter-office staff meetings (attend and take minutes), conferences, and annual retreat
- Manage office accounting such as budget (ongoing and fiscally), invoices, vendor contracts, campus orders, purchase orders, payment requests, purchase credit card, and management reports
- Make arrangements for travel and processes travel reimbursements
- Serve as the liaison to the Information Technology Department
- Provide informal orientation for new office employees
- Provide resources and referrals to members of the campus community through the maintenance of office resource databases
- Manage the office’s email account, and maintain the office website
- Oversee office coverage and calendar (staff and volunteers)
- Establish and maintain confidential paper/electronic files
- Order and maintains office supplies for center
- Assist students when they have questions regarding campus, as well as printing support and basic computer needs
- Assist with scholarship and emergency fund paperwork
- Provide clerical support for annual Pride Week as wells as Gay-La and Silent Auction
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Executive Secretary Resume Examples & Samples
- Provide front desk coverage, including call intake, directing visitors and vendors, issue intake, assisting faculty/staff as needed
- Responsible for general office maintenance, including mailing and shipping, receiving orders and supplies, facility and equipment work order requests, shared kitchen supplies and maintenance, conference room scheduling and maintenance, intra-office contact list update, general office and lab supplies inventory, etc
- Facilitate meetings: scheduling, conference room reservations, cancellations, room setup and take-down, agendas, catering, conference call setup, equipment setup, sending announcements and reminders, etc
- Provide backup to other administrative personnel in the CTO and the Divisions of Adolescent Medicine and Clinical Pharmacology
- Other secretarial and administrative duties and ad-hoc projects as assigned
86
Executive Secretary Resume Examples & Samples
- Review proposals/cost comparisons with RPM and follow up agreed actions
- Update Dubai events spreadsheet with summary of proposals
- Charge time spent on this activity to Global Procurement Products & Services
- Undertake site visits as requested
- A minimum of 5-7 years of experience of working as an Executive Secretary supporting a portfolio of senior leaders in a fast-paced corporate environment
- Copy and audio typing 50wpm+, together with an advanced knowledge of Word and intermediate/advanced PowerPoint and Excel is necessary
87
Executive Secretary Resume Examples & Samples
- Assist the General Manager: keeps herself acquainted with his activities in order to discern priorities and, in case of absence, ensure the follow up
- Manages all files and records related to the office in order to be able to give back information's when needed
- Receives all mail, sorts it outs and dispatches it
- Types all letter concerning the office and classify the copies
- Receives all telephone calls to the General Manager, transmits them giving all pertinent information's
- Keeps her self informed of the General Manager's time schedule and organises his meetings in accordance with the priorities
- Takes the minutes of the meetings she attends
- Keeps her Managers informed of all events follow up on records and information's which he did not have the opportunity to know by himself
88
Executive Secretary Resume Examples & Samples
- Responsible for efficient management of the routine tasks of the office. Greet guests and direct them to the appropriate location. Field incoming calls. Receive and distribute mail and packages. Order and maintain inventory of supplies for the suite. Ensure maintenance of fridge, coffee and water machines, printers and copy machines
- Provide administrative support to the central team managers and leads as department needs dictate. Manage shared calendars; arrange meetings and conference calls; create meeting agendas and take minutes; follow up on action items to ensure timelines are being met; coordinate team building exercises and in-services; monitor and track goals; facilitate the recruitment and onboarding of new staff as needed
- Process payment requests, campus orders and purchase orders as necessary. Manage the use of a University purchasing card. Track all expenses and ensure all supporting financial documents are accurately completed and that information is entered into the Pediatrics financial database system in a timely manner
- Assist with the administration of space. Distribute and track keys. Oversee phone line installation and phone number transfers. Monitor storage needs. Surplus unwanted items
- Act as a liaison between the Department and facility management and maintenance teams. Learn and understand building safety regulations
- Participate in diverse administrative projects according to department needs
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Executive Secretary Resume Examples & Samples
- Over 15 years of progressively responsible experience in management, administration, finance, programme management, programme planning, budgeting or in one or more areas of oversight (inspection, evaluation or audit) is required
- Out of these, at least 5 years of work experience at the senior management level in international, multilateral or intergovernmental organizations in one or more areas of oversight (inspection, evaluation or audit) is required. Three years of this experience as the head or deputy head of a department, office or unit with responsibilities in the area of oversight is desirable
- Experience in successfully managing staff in a multicultural environment is required
- Experience with the interpretation of financial and staff regulations and rules and related policies in an international, multilateral or intergovernmental organization is desirable
- Experience in managing organizational change in an international, multilateral or intergovernmental organization is desirable
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Executive Secretary Resume Examples & Samples
- Formatting and producing typed letters, memos and faxes etc
- Collation, production and distribution of committee papers
- Diary management along with arranging internal and external meetings
- Organising corporate entertainment
- Organising travel arrangements
- Reconciliation of expenses
- Copy typing
- Taking minutes at management meetings
- Maintain compliance records for team members
- Handling the overflow of telephone calls for the team
- Ordering and maintaining stationery supplies
- Work effectively and in partnership with other secretarial/ administration staff to ensure appropriate cover
- A-C grade GCSE, or equivalent, in Mathematics and English
- Advanced secretarial and/or administrative experience required
- Experience of working at an Executive Director level would be ideal, although not essential
- Must have advanced Office, Word, Excel and PowerPoint skills
- Excellent organisational and administrative skills
- Strong interpersonal skills and ability to deal with individuals of any level
- A self-starter, able to prioritise workload and have an ability to work for more than one person
- Have a flexible approach to work
- Ability to work to deadlines and be able to assimilate information/instructions quickly
- Excellent grammar and spelling
- Strong team ethic and collaboration skills
91
Executive Secretary Resume Examples & Samples
- Greets and directs visitors, handles incoming calls and processes mail daily
- Provides administrative support to Deans, Directors and College Faculty
- Makes travel arrangements and provides general office support
- Responsible for maintaining schedules for College conference rooms, project rooms, auditorium and classrooms
- Responsible for making arrangements for meetings, conferences and events
- Coordinates the annual College of Education convocation ceremony
- Coordinates College scholarships and loan programs
- Orders and maintains supplies and equipment for the Dean’s Office
- Assists with special projects as assigned
92
Executive Secretary Resume Examples & Samples
- Good attention to detail
- Proactive
- Ability to use own initiative, prioritise and work to tight deadlines
- Previous financial secretarial/administrative experience at a high level
- Advanced/intermediate Microsoft Word, Excel, PowerPoint
- Sound grammatical understanding and accurate spelling
- Excellent telephone and interpersonal skills
- Professional manner and ability to build rapport
- Complete adherence to confidentiality at all times
93
Executive Secretary Resume Examples & Samples
- High School diploma or equivalent required with minimum 5 years working experience
- Strong organizational skills, multi-tasking and prioritization skills
- Work well under pressure and meet tight deadlines in a timely manner
- A detail-oriented self-starter with the ability to handle and prioritize multiple tasks
- Need excellent follow-up skills and disciplined execution
- Ability to work independently and interact with all levels of management in a professional and positive manner
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
- Good spoken English and Chinese
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Executive Secretary Resume Examples & Samples
- Bachelor’s Degree from an accredited university or college (OR a High School Diploma / GED with a minimum of 4 years of experience in an administrator role)
- Flexibility with overtime on short notice
- Ability to effectively interface with all levels of the organization, including executives
- High level of proficiency in Word, Excel, PowerPoint and Outlook
- Ability to handle confidential and sensitive material and critical assignments in a professional, discrete manner
- Able to adapt to ever changing priorities
- Strong organizational, time management and prioritization skills
- Ability to prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style using all parts of speech
- Ability to work independently with minimal direction
- Resourceful, proactive, assertive, detail oriented, energetic, with flexible attitude
- Ability to work well in team environment and to perform under pressure and against tight deadlines
- Ability to support multiple projects and balance conflicting needs
- Knowledge of processes and procedures
95
Executive Secretary Resume Examples & Samples
- Assists KUED’s Foundation & Grants staff with report preparation
- Assists KUED’s Major Gifts and Corporate Support staff with events support
- Assists KUED’s Corporate Support Staff with spot trafficking duties
- Coordinates individual volunteer pool to assist KUED staff
- Assists KUED’s Membership Staff with customer service, office support and data entry
- Assists KUED’s Director of Development and staff with administrative support
96
Executive Secretary Surgical Services Resume Examples & Samples
- Provides administrative support for executive level managers
- Coordinates diverse activities, interacts with various organizational units, utilizes conflict resolution and deals with highly confidential and organizationally sensitive matters
- Schedules and coordinates; meetings, conferences, special events, appointments and travel arrangements
- Maintains assigned calendar(s). Originates, prepares, processes and edits personnel, financial or operational reports and documents
- May require a minimum typing proficiency of 65 wpm with accuracy
97
Executive Secretary Resume Examples & Samples
- Has a minimum 2 years experience in a similar capacity in the hospitality industry
- Will be assisting both General Manager and Hotel Manager in all administrative functions
- Is accustomed to handling multiple tasks
- Is a great team player
- Has excellent interpersonal and communication skills
98
Executive Secretary Resume Examples & Samples
- A High School Diploma or GED; AND
- Six (6) years of progressively responsible experience in an office, secretarial, or administrative setting; OR
- Three (3) years of experience as an Administrative Assistant 4 (AA4); OR
- Four (4) years of experience as an Administrative Assistant 3 (AA3)
- Demonstrated ability to type 50 words-per-minute (WPM)
- Ability to adopt HSA's professional values and role model these for all staff
- Ability to maintain the highest degree of confidentiality regarding all business related matters
- Organization, prioritization skills, time management, and attention to detail
- High-level of accuracy in work production
- Excellent communications and public relations abilities
- Strong typing and computer application skills
- Demonstrated ability to work in a team setting to assist and support others
- Able to operate telephone, PC, copier, and other basic business machines
- Demonstrated ability to establish effective work methods
- Demonstrated ability to handle multiple tasks while working in an open workspace environment with frequent distractions and changing priorities
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Senior Executive Secretary Resume Examples & Samples
- You have a strong desire to work in a startup like culture
- You have a proven ability to effectively interact with senior level management and have excellent communication skills
- You have the advanced administrative skills to provide daily executive support, while simultaneously working on administrative projects and other broader tasks
- You are detail-oriented, proactive, and possess strong organizational skills
- You are a self-starter with a strong sense of ownership who has the initiative to proactively identify and resolve problems, and know when to seek clarification or assistance
- You enjoy being part of a team and are willing to help wherever there is a need
- You are flexible and willing to adapt to different work styles, preferences, and frequently changing priorities
- You are a team player who develops strong working relationships with colleagues across the company
- You have excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are technically savvy in MS Office (Microsoft Word, Excel, PowerPoint, and Outlook) as well as social tools
- You have the flexibility to work overtime if needed
100
Executive Secretary Resume Examples & Samples
- Responsible for promptly opening and closing the Honors Center daily
- Directs all incoming calls and patrons to the appropriate personnel for assistance
- Open, sort, and distribute incoming mail to faculty, staff and administration
- Perform general office duties such as ordering supplies, filing, and coordination of building repairs or maintenance
- Maintain files and records in compliance with established procedures and standards to ensure completeness, confidentiality and easy retrieval
- Make travel arrangements or process travel reimbursements for staff, students, and faculty
- Assist in the arrangements of various College events
- Completion of data Entry for various projects
101
Executive Secretary Resume Examples & Samples
- Provides administrative support to the Health System Innovation and Research Division (HSIR) and its faculty
- Schedules appointments and maintains the HSIR Division and its faculty calendars
- Makes arrangements for seminars, meetings and conferences
- Makes travel arrangements and processes travel reimbursements
- Disseminates notifications about Division seminars and talks throughout campus
102
Executive Secretary Resume Examples & Samples
- Provide direct administrative support to a VP and Executive Director, Current Series and an Executive Director, Multiplatform Development
- A minimum of 2 years’ supporting an executive in an administrative capacity
- A minimum of 2 years’ experience preparing travel and expense reports in an on-line HRIS system; like SAP
103
Executive Secretary Resume Examples & Samples
- Co-ordinate and attend SLT meeting including agendas, minutes, facilitation & follow ups
- Coordinate and prepare input for monthly GMIO business performance reviews
- Co-ordinate and attend bi-monthly Adelaide visit program and operations review with/for HVO
- Co-ordinate additional Senior Leadership forums/meetings as required
- Participate in company meetings on specific issues and provide assistance/take action as necessary
- Lead specific tasks and initiatives as required by the Chairman & Managing Director and the Senior Leadership Team
- Manage the MD Office budget and business plan activities
- Technical consultation and communication at all levels with operations and with other departments
- Provide leadership and innovation to the SLT group
- Providing liaison between the MD’s office and other departments
- Develop SLT annual meeting architecture in coordination with MD Executive Assistant
- Strong knowledge in Vehicle Development and Manufacturing, Finance, Sales & Marketing
- Broad knowledge of company systems and procedures both locally and globally
- Demonstrated leadership ability in automotive industry
- Demonstrated ability to apply knowledge to deliver business solutions
- Relevant tertiary qualifications or equivalent experience essential
- Additional formal qualifications in Business Management, Strategic Planning desired
- Proven experience in company business strategy and planning
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Executive Secretary, Finance Resume Examples & Samples
- Planning and execution of finance leadership meetings and conferences as required
- Prepare PowerPoint presentations where required, assist in collation of reports and perform data analysis
- Provide an efficient and effective administrative support service, including the operation of all office systems (manual and computerized) in accordance with procedures
- Organize meetings’ minutes as required and all other basic administration duties
- Manage the function against deadlines to ensure all deadlines are met
- Follow-up on deadlines set to other functions ensuring that dates are met or escalated
- Manage internal and external systems resources for efficient & accurate data collection
- Create annual plans for area initiatives to ensure aims and objectives are achieved
- Manage the relationship across other functions ensuring information remains free-flowing
- Carry out other duties within the department as and when required
- Ability to manage confidential information with complete discretion
- Experience and sound knowledge of secretarial and administration processes and policies
- Experience of working in an efficient manner and adhere to tight deadlines
- Understand the importance of providing quality support service
- Proactive with excellent attention to detail
- Numerically and financially aware
- Ability to plan, priorities and organize to deadlines
- Good interpersonal & communication skills
- Proficiency in MS Office Applications (Word, Excel, PowerPoint, Outlook etc.)
105
Senior Executive Secretary, Global Sales Resume Examples & Samples
- Provide executive office support for the Global Sales Vice President & Team
- Schedule meetings / Video Conference calls with co-ordination of time variances and multiple locations
- Provide general office support for the team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, SAP processing
- Strong proficiency in MS Office; ability to create spreadsheets, word processing, and manipulate presentation software as well as standard office equipment is critical
- Solid organization and prioritization skills required
- Must be self-starter; able to work independently with minimal (or no) supervision
- Ability to travel approximately 5% - domestic only
106
Executive Secretary Resume Examples & Samples
- You have a strong detail orientation with exceptional organizational skills
- You have the ability to work independently with strong sense of ownership
- You are able to handle tasks simultaneously and prioritize assignments with conflicting deadlines
- You adapt to changing priorities and work overtime when needed
- You have an ability to take initiative in a fast-paced environment
- You have strong interpersonal skills with a proven track record of working cooperatively and effectively with various personalities and levels of management and support staff
- You have strong oral and written communication skills
- You have sound judgment, respect for confidential issues, discretion, and diplomacy
- You have an expert level knowledge of travel and travel related requirements
- You have expert level knowledge of Microsoft suite of products including Word, Excel, PowerPoint, and Outlook
- You have expertise with document sharing applications such as Document Central, Sharepoint and Ribbit
- You have an understanding of customer relationship management (CRM) tools, such as Salesforce
107
Senior Executive Secretary Resume Examples & Samples
- Draft and execute correspondence for and on behalf of the Chancellor
- Prepare speaking points and presentations for the Chancellor
- Proofread and edit drafts, speaking points, and major speeches
- Monitor email inbox and make appropriate decisions as to best person(s) to handle, ensure follow when emails are forwarded to someone else to respond, and draft and send responses on behalf of the Chancellor
- Serve as backup for the front desk receptionist during lunch, breaks, vacation, and absences
- Demonstrate a high working knowledge of the correspondence process and related technologies
- Understand Vanderbilt’s structure and who handles what areas of responsibility
- Determine appropriate course of action for a wide variety of situations
- Maintain standard of excellence in work, consistently completing tasks prior to deadlines with minimal mistakes
- Follow office processes and procedures or make suggestions on how to improve them if updates are needed
- Portray a professional demeanor at all times
- Be on time for breaks and backup at the front desk when required
- Maintain highest level of confidentiality at all times
- Archive emails into document management system
- Responsible for assisting with monitoring and processing internal and external correspondence in the data management system
- Assist with key information and data collection on campus issues as needed
- Serve as backup to data management specialist when needed including: event RSVP management and tracking, producing nametags, producing guest lists and reports
- Demonstrate a high working knowledge of the document management system, the events database, and other databases available (Advance, Faculty Registry, etc.)
- Maintain standard of excellence in work, with minimal mistakes
- Follow office processes and procedures, or make suggestions on how to improve them if they need to be updated
- Handle unexpected responsibilities calmly and efficiently
- Excellent Microsoft Word, Excel, and PowerPoint skills
- Determination and drive for perfection in work representing the Chancellor and the University
- Ability to effectively research necessary information
- Ability to quickly learn office technology and databases
- Comfortable with new technological systems and upgrades as they arise
- Independent decision making a must
- Ability to handle high level of confidential information
- Ability to perform well under pressure
- Professional demeanor and positive attitude
- Required time in field previous to employment: 3-5 years
- Vanderbilt experience and knowledge of organization structure preferred
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Executive Secretary Resume Examples & Samples
- Provide competent and detail-oriented support to the Chief of Staff including: calendar management; draft correspondence; and hosting/travel and P-Card reconciliation
- Provide support to the Assistant to the Dean including, but not limited to, preparation of meeting materials, answering phone calls, greeting visitors, P-Card reconciliation, and provide back-up coverage
- Coordinate Department Chair searches under the direction of the Assistant to the Dean
- Conduct day-to-day operational tasks such as photocopying, scanning, maintaining tracking systems, maintaining and updating hard copy and electronic office records, preparing mailings, routing materials, ordering supplies and letterhead, running errands, etc
- Answer, screen, and route incoming calls in a professional manner; take detailed and accurate messages and ensure follow-up when necessary
- Schedule meeting rooms, make coffee, arrange the purchase of refreshments and food for meetings, set up and test a/v equipment, and coordinate set-up and clean-up of events
- Support various College committees (schedule meetings, take minutes and follow up on action items, create and maintain files, make travel and accommodation arrangements and plan itineraries for visitors, attend off-site meetings, etc.)
- Prepare, edit and distribute correspondence; compose routine correspondence, proofread typed materials for content, grammatical and typographical accuracy
- Process incoming correspondence, recommend action where appropriate, distribute correspondence to others for action and follow-up to ensure deadlines are met
- Reconcile expenses in Concur in compliance with University policies and guidelines
- Progressively responsible secretarial and administrative work experience
- Proven ability to pay meticulous attention to detail and consistently produce accurate work
- High degree of professionalism and use of appropriate judgment, discretion and diplomacy at all times
- Strong interpersonal skills with ability to communicate effectively (both verbally and in writing) with a diverse set of individuals at all levels, both internal and external to the College
- Strong computer skills, including Google calendar and email, Chrome, Concur, Microsoft Office, Adobe Acrobat, various web browsers and search engines
- High level of organizational skills with excellent tracking and follow-up skills, and the ability to meet deadlines while working on competing priorities
- Excellent English language skills (verbal and written) and demonstrated high-level spelling, grammar and proofreading skills
- Excellent attendance record, punctuality and work ethic
- Demonstrated commitment to outstanding customer service
- Desired Qualifications*
- Associate or bachelor’s degree in business management or a related field or equivalent combination of education and experience
- Experience working successfully as a member of a support team for a senior administrator
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Executive Secretary Resume Examples & Samples
- Reporting to the General Manager, the Executive Secretary is responsible for
- Provide translation as required
- Make travel arrangements as required
- Assist with and support colleague events as appropriate, such as leadership &
- Minimum of 3 years executive administration experience, preferably within a hotel environment
- Ability to prioritize and meet deadlines in a fast-paced environment
- Professional telephone manner and demeanor with a natural response to ‘smile’ on the phone
- Excellent interpersonal, written and verbal communication skills (composing faxes, letters)
- Previous experience with confidential information
- Team player with strong initiative and self direction
- Must be able to type a minimum of 50 wpm
- Computer literacy a must, with a strong knowledge of Excel, Word, Outlook and PowerPoint
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Executive Secretary, Auburn Hills, Michigan Resume Examples & Samples
- Organize work by reading, routing correspondence; collecting information; intercepting phone calls; and resolving issues on manager's behalf and initiating next steps
- Maintain schedules by maintaining calendar; arranging meetings, events, teleconferences and travel
- Coordinate completion of several projects at once by taking initiative and following up with managers, team members and clients
- Prepare accurate and timely reports by collecting information and asking follow-up questions
- Ensure compliance by completing the necessary compliance-related training and adhering to compliance standards and policies
111
Executive Secretary Resume Examples & Samples
- Represents the offices of the CFO with poise and professionalism
- Greets clients and guests in person, answers the phone, takes detailed messages, and directs inquiries from outside parties
- Maintains high-volume calendars and daily schedules
- Coordinates and arranges meetings in a fast-paced environment, including conferences, teleconferences and off-site events
- Manages highly confidential, and proprietary information with the utmost level of integrity and discretion
- Formats and edits executive-level documentation using Microsoft Word, PowerPoint and Excel
- Coordinates travel arrangements and appointments
- Manages expense reports, estimates costs, and processes reimbursements
- Responsible for a wide range of time-sensitive requests with adherence to complex schedules
- Builds relationships with key stakeholders, including Board members and the Executive Leadership Team, as well as their executive assistants to ensure seamless administrative support
- A high level of professionalism, discretion and diplomacy with handling confidential information
- Experience with a wide range of administrative and executive support-related tasks
- Ability to work independently with minimal supervision on coordinating projects, setting priorities, and meeting deadlines
- Collaborate with multiple departments across the organization, utilizing exemplary interpersonal skills
- Proficient in Microsoft Word, PowerPoint, Excel and Adobe Acrobat
- Advanced Outlook calendar management skills to efficiently coordinate and schedule meetings for two high-level executives
- Attention to detail, including thoroughness and prompt follow-up
- The ability to interact with staff at all levels in a fast-paced environment, while remaining flexible, resourceful and efficient
- Proactive problem solver with proven ability to provide thoughtful solutions with ease
112
Executive Secretary Resume Examples & Samples
- Perform complex and confidential secretarial and administrative duties for executive team members. Examples include: expense reporting, time approvals, special projects
- Schedule and maintain calendar of appointments, meetings and travel itineraries. Coordinate related arrangements for executive team members as requested and needed
- Use MS Office and Adobe Acrobat Pro to manage documents
- Work independently and within a team on special and ongoing projects. Act as project manager for special projects - develop project plans and schedules; coordinate meeting and information requests; track and distribute information to team members; communicate with other departments and outside vendors as needed. May provide back up support to the Clinical Department’s Clinical Support Specialists
- Coordinate with national corporate purchasing and facilities to budget and maintain supply inventory and relationships with service. Primary contact with the Building Office
- Intermediate MS Word (able to format tables and graphics, create and format org charts, manage track changes, and create labels and envelops.)
- Advanced MS Outlook (able to create and manage group schedules, book and manage resources, create and manage rules and add voting buttons to messages.)
- Intermediate MS Excel (able to sort and filter lists, calculate sum, average and count, create charts and trend-lines, save as pdf, transfer a chart to a PowerPoint presentation)
- Intermediate MS PowerPoint (able to present with custom templates, use comments, add tables, movie or sound clips, and graphics, etc.)
- Intermediate Adobe Acrobat Pro (able to merge and edit files, use typewriter, stamps and flatten files.)
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Executive Secretary Resume Examples & Samples
- General administrative duties in support of Legal department and attorneys
- Assisting the Company Secretary on company secretarial matters
- Liaising with external company secretarial advisor
- Processing and following up on payment of fees and expenses, including external counsel fees
- Completing details of agreements and generating copies for signing
- Updating details of litigation database
- Scanning and uploading copies of contracts to document database
- Administrator for e-NDA and e-authorisation tools
- Preparing standard response letters
- Other supporting duties that arise from time to time as required to support Legal department
114
Executive Secretary Resume Examples & Samples
- Schedule and arrange all appointments for the General Manager
- Prioritize all telephone calls and in-person external and internal visitors
- Handle all incoming web-site comments/inquiries
- Arrange all VIP reservation requests and associated amenities
- Compose correspondence for the General Manager, such as welcome letters, guest follow-up letters, etc
- Assist the General Manager in his public service role by keeping files up-to-date for the various committees and boards he participates on
- Support internal hotel projects, tracking necessary action and updating reports as progress is made (i.e. annual budget, strategic plan etc.)
- Keep the filing system up-to-date
- Maintain trace files and bring forward daily items to act on appropriate tasks
- Handle all office administration duties such as mail, phones, photocopying, office supplies
- Schedule Executive Committee Meetings, take and distribute minutes, and arrange/attend sub-committee meetings as required
- Assist with and support colleague events as appropriate, such as leadership & executive, colleague events, etc
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Executive Secretary Resume Examples & Samples
- To personally greeting all internal/external guests, offering support and directing enquiries
- To administer the day-to-day operation of the Executive Office
- To prioritize all telephone calls, in-person visitors and scheduling appointments
- To provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies
- To maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the General Manager’s office
- To complete and circulate meeting minutes as required
- To assist departmental leaders in completing special projects as required
- To follow departmental policies and procedures
- Previous experience in an Administrative role required
- Must be able to type 25 words per minute
116
Executive Secretary Resume Examples & Samples
- Current employees of the City of New Orleans must have gained this experience at pay grade 63 or higher to be considered
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 plus years
117
Executive Secretary Resume Examples & Samples
- Handle confidential correspondence for Country Manager and Financial Controller
- Monitor internal and external communications including email communications of Country Manager and Financial Controller as required in a timely manner
- Complete any other tasks and duties which are necessary or incidental to this position or as may be assigned from time to time
- To arrange an international travel and accommodation for Country Manager and DLT members (as required) who travel for work
- Acting as Site Support Representative to liaise with other Site Support team in Pharma and DC
118
Senior Executive Secretary Resume Examples & Samples
- You can effectively work in a high volume, deadline oriented environment, managing multiple priorities
- You must have the ability to exercise extreme sensitivity, discretion and judgment as you will be tasked with assignments that are often confidential and complex in nature
- You are willing to learn and advance your skills
- You have excellent writing and grammar skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (Microsoft Word, Excel, PowerPoint, and Outlook)
119
Executive Secretary Resume Examples & Samples
- Providing administrative support to Japan President & CEO through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making invoice arrangements
- Proactively support internal customers by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple Japan staff members
- Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events
- Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager’s signature
- Provide general office administrative services
- Assist with job candidate interview scheduling
- Input and update data into Oracle databases and other corporate systems to perform the above secretary assignments. Also run the reports in excel and other data gathering programs as necessary
- Help keep organization charts up to date as directed
- Maintain filing and records management systems and other office flow procedures which may be confidential
- Create statistics, send out customer brochures or correspondence, or document leads
- University or junior college graduate
- At least 2 years of experience as a secretary for executive in the global company
- Excellent English communication skill in writing and verbally
- Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
- Effective time management and organizational skills; able to balance multiple priorities
- Effectively problem solve and resolve a variety of issues and topics within the job scope
- Ability to effectively interact and communicate with senior level management and corporate contacts
120
Executive Secretary Resume Examples & Samples
- Organizes office operations and procedures for the efficient flow of work within the administrative office as well as the integration of interdepartmental workflow and sequence
- May take and transcribe dictation, in addition to performing oftentimes advanced clerical and administrative duties. Establishes uniform correspondence procedures and style practices. Composes and types general correspondence based on knowledge of management views and/or verbal instructions for management approval
- Makes appointments, gives information and/or directs callers and opens mail, exercising judgment concerning priority. Reads outgoing correspondence for policy or viewpoint conflicts. Summarizes content of incoming materials
- May exercise lead work responsibility over clerical personnel
- May perform human resources type duties to include disseminating corporate and facility policies and procedures in addition to clerical duties related to employee performance, status changes, benefits enrollment and similar ancillary duties. May operate under the direction of the facility Human Resources staff
- Establishes and maintains effective working relations with a wide spectrum of employees, officials, and the public
- Arranges travel schedules and reservations
121
Executive Secretary Resume Examples & Samples
- Responsible for providing secretarial and administrative support to the Senior Management Team
- Support / assist in all sort of branch / SMO administrative projects
- Handling and replying correspondence in a professional and timely manner
- Setup & coordinate meetings
- Prepare reports and documentation for management review
- Conduct all other duties as directed by Sales Management Office
122
Executive Secretary Resume Examples & Samples
- 2+ years of administrative experience required
- Advanced level knowledge of Microsoft Excel
- Ability to operate a multi-line phone
123
MXA GM Executive Secretary Resume Examples & Samples
- Provide secretarial support to the General Manager
- GM Calendar management
- GM ER(Expense Report) fill in
- Schedule meetings/appointments, and maintain meeting records
- Prepare & consolidate business related document/presentation/reporting
- Handle daily administrative affairs of office
- Perform files management
- Take telephone call and message when GM is out of office
- Translate documents between English and Chinese for GM
- Perform other tasks assigned by GM
- Support Side Wide Activity
- GM Visitors Logistic service Support
124
Executive Secretary Resume Examples & Samples
- General administrative support for division faculty
- Assist division chair and executive assistant with faculty onboarding
- Support faculty in the use of Canvas, the Faculty Activity Report (FAR), Mission-based Management, and other web-based platforms
- Maintain current records of faculty licensure and other certifications
- Faculty professional travel coordination and reimbursements from division, research, or personal development funds
- Order textbooks and assist faculty in preparing course materials
- Processing non-travel faculty reimbursement requests from division, program and faculty development funds
- Maintain and update faculty lists and rosters, including the College of Nursing Faculty Roster and Division Roster, and facilitate on-line posting of division rosters and updated policies to ensure continued accuracy of the faculty handbook
- Maintain a map of division faculty offices and storage space
- Provide staff support for assigned faculty committees, which involves attending meetings, taking minutes, and assisting the committee chair
- Event and room scheduling, coordinating meetings and events
- Office management tasks include office supply orders, organizing and maintaining division electronic files on a server, and organizing and maintaining division paper files
125
Executive Secretary Resume Examples & Samples
- Ability to work well with college students
- Supportive of diversity & inclusion initiatives
- Excellent computer skills - proficient in MS Word and Excel
126
Executive Secretary Resume Examples & Samples
- Provides administrative support to supervisor and Academic Advisors
- Schedules appointments and departments calendar
- Designs newsletters, calendars, brochures, flyers, etc
127
Executive Secretary Resume Examples & Samples
- Relieve manager of various administrative and technical tasks within the foundation brake department
- Frequent independent judgment and action is required
- Exercise considerable judgment and discretion in scheduling appointments, routing telephone calls and visitors
- Prioritize tasks without supervision
- Compose correspondence, assemble data, and prepare complex confidential reports
- Coordinate complex international travel arrangements and reimbursements
- Handle many problems without referring them to a superior
- Perform liaison function between employees, other departments, and suppliers globally
- This position is best suited for an individual who thrives in a fast paced environment
- Must acquire sufficient knowledge of Company's organization and policies to make administrative decisions
128
Executive Secretary Resume Examples & Samples
- Calendaring meetings and appointments via Outlook for directors
- Minimum of 1 year administrative experience, preferably supporting multiple executives
- Photoshop experience preferred
129
Executive Secretary to Executive Director Resume Examples & Samples
- Assisting CFO - Siemens Healthcare Pvt Ltd in their daily activities
- Setting up meetings – calendar invites on a daily basis
- Preparing Expense reports - for CFO - Healthcare Sector
- Attending calls, taking messages etc/ attending customer complaints via phones if they come on the direct and routing them to right ppl
- Monitoring email messages, sending replies
- Taking appointments
- Fixing meetings with internal emp/ Client meeting etc
- Handling Travel and Hotel Bookings / Arranging for Visas and Foreign exchange - for CFO
- Handling VIP guests / Customer’s when they come to the office
- Supervising the Housekeeping staff for indoor and outdoor activities
- Coordinating with other departments for day to day administration activities
- Handling the entire Healthcare division – Head office for Stationery/Silver Jubilee/Retirement Functions
130
Executive Secretary Resume Examples & Samples
- Responsible for efficient management of the routine tasks of the front office. Greet guests and direct them to the appropriate location. Field incoming calls to the department. Receive and distribute mail and packages. Ensure equipment is in working order, systems are efficient, and common space is convenient and pleasant to work in
- Provide administrative support to one or more subspecialty divisions as department needs dictate. Manage division chief’s calendar; arrange conference travel; assist in renewing medical licenses and association memberships for faculty; maintain faculty CVs in the university’s unique system; facilitate the recruitment and onboarding of new faculty and staff as needed
- Order and maintain inventory of supplies for the department. Maintain paper supply and manage repair of copy machines and printers
- Manage scheduling needs for six highly utilized conference rooms; post schedules outside conference rooms daily
- Process payment requests, campus orders and purchase orders as necessary. Manage the use of a University purchasing card. Track all expenses and ensure all supporting financial documents are accurately completed and that information is entered into the University financial database system in a timely manner
- Assist with space remodeling and employee relocation. Oversee phone line installation and phone number transfers. Distribute and track keys. Surplus unwanted items. Arrange for movers as necessary
- Manage equipment inventory tracking system for the department. Coordinate information required by Property Accounting as assets are acquired. Complete University’s annual inventory reporting requirements
- Assist with periodic employee events. Reserve room. Create flyer. Send reminders. Set up and take down the room
- Act as a liaison between the department and Williams Building management and maintenance
131
Executive Secretary Malaysia Resume Examples & Samples
- Admin resource person to the ASEAN BIG Markets GM and MYSG GM and other senior leaders for
- Meetings arrangement & logistics
- Travel Arrangements: ticket bookings, visa & hotel arrangements. Ensuring that the travel arrangement is optimised in terms of cost savings and travel time, and that it is being done in accordance to the travel policy, eg RFT raised and obtain approval prior to the ticket bookings
- Expenses claims
- Minutes of Leadership Team (LT) meetings
- Hospitality for GM’s Guests: car arrangement, meeting logistics & schedule, etc
- Admin resource person to the Leadership team (Marketing Manager, Finance Manager, Region Technical Manager) for
- Expenses claim
- Hospitality of LT’s Guests: car arrangement, meeting logistics & schedule, etc
- Admin resource person to the broader team (Finance team members) for
- Travel request: raise RFT and obtain approval prior to the ticket bookings
- Raising Purchase Orders
- Large meeting logistics
- Product sample logistics
- Tracking of Shell petrol usage for individuals to assess over usage at year end
- Assuring office is neat, and stocked with necessary tools for functionality, including managing the office equipment, meeting/ conferencing equipment
- Managing the office supplies, including groceries and KO drinks supplies
- Managing office seating arrangements
- Perform filing, data management, drafting and editing short office memos to be circulated to the whole office
- Hospitality for Office VIP Guests: car arrangement, meeting logistics & schedule, etc
- Managing the 3rd party coordination
- Coordination with Building Management: CCSB, PO Office, on various matters, eg IT, Security
- Coordination with GBS HR on New Hires logistics: Badge ID, Office Access, etc
- Coordinate with GBS Finance on the AMEX application for the new hires
- Others
- Ad-hoc requests on Department Budget tracking
- Excellent phone, written and spoken communication skills are vital, as this position will be corresponding daily with many important people and parties
- High time management and multi-tasking
- Filing management/ record keeping
- Strong sense of organisation: the administrators are regularly responsible for juggling multiple tasks, a strong sense of organization is necessary to succeed in this role
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Executive Secretary Resume Examples & Samples
- You will have extensive calendar management for multiple individuals
- You’ll manage the scheduling, preparation and administration of meetings including coordination of facilities, distribution of meeting materials, archival of meeting materials and distribution of minutes
- You will interact with senior level management and maintain a high level of confidentiality
- You will serve as primary site point of contact for scheduling, preparation and coordination of PI event planning
- You will coordinate vendor and supplier meetings and reviews
- You will provide administrative support to the Personal Investments (PI) team managers as well as to the associates as needed
- You will order and manage office supply inventory
- You’ll complete expense reports for the Vice President, team managers, and associates as needed
- You will perform other related duties as required
133
Executive Secretary Resume Examples & Samples
- Sound knowledge required of accounting, invoice and payment schedules
- Create, transcribe and distribute meeting agendas and minutes
- Submit, file and retrieve project documents, records and reports in a timely manner
- Timely submission of reports and timesheets
- Plan, coordinate and evaluate both own and management schedules to meet project requirements through effective time management
- Ability to perform effectively in a team environment with a strong client focus
134
Executive Secretary Resume Examples & Samples
- Organize and coordinate all office operations for Executives in an extremely fast paced environment
- Manage calendars, including scheduling and planning meetings, and preparation of meeting logistics and materials
- Establish and maintain effective administration systems. Including creating and maintaining departmental filing system, source materials, resources, and internal paperless shared drive
- Screen and prioritize incoming phone calls, respond to inquiries and resolve issues requiring attention to detail
- Maintain system to proactively advise Executives of appointments, meetings, deadlines and events
- Handle travel arrangements and T&E preparation and processing using SAP (internal web-based workplace), track and copy all payments, and reconcile all credit card bills
- Interface regularly with senior executives and their assistants, providing information as needed
- Provide visitors with proper arrival and parking instructions. Validate parking upon visitors arrivals
- Track and comb all production schedules, add key production meetings to executive’s calendars
- Handle/Process UPS, International Mail Requests
- Maintain internal distribution database
- Liaison with numerous internal departments including Development, Current, Legal, Press, Tech, Talent, Finance, Security, etc
- Process internal distribution between all shows and various departments
- Contact for information on all projects in production, including schedules, key contacts and names of production company principals
- Track incoming and outgoing production and post materials such as scripts, credit binders, schedules, production/post deliverables, etc
- Process and setup meetings/presentations via video-conferencing
- Assist with Asset Management and Charitable Donations
- Assist with on-boarding new employees, temps, etc
- Facilitate Records Management and Iron Mountain Requests
- Update and Distribute Various Grids. I.E. Security, Labor, etc
- Organize departmental special projects and events, as needed
- Process other special projects assigned by Vice President
- A minimum of 2 years of secretarial/administrative assistant experience
- Must be comfortable with technology and have the ability to learn and administer multiple software platforms
- Demonstrated proficiency in Microsoft Office programs
- Ability to prioritize and be flexible to shifting priorities/deadlines
- Ability to interact with individuals at all levels of the organization, as well as individuals outside the company
- Highly organized with extreme attention to detail
- Ability to work in a high pressured, fast paced environment
- Excellent communications skills
- Demonstrated strong interpersonal skills and a sensitivity to confidentiality
- Must possess a very positive team player with an upbeat, "can-do" attitude
- A minimum of 3 years of secretarial/administrative assistant experience
135
Executive Secretary Resume Examples & Samples
- Six years of general office experience is required
- Must have a strong background and be proficient in the use of MS Office Suite software (i.e. Word, Excel, Outlook, Access & Power Point), Project Management applicaitons, and standard office equipment
- Exceptional verbal communicaiton, writing, and presentation skills are a must
- Must be able to type 65-75 words per minute and perform multi-taksing (more than one task at a time) during peak periods
136
Executive Secretary to MD Resume Examples & Samples
- Provide administrative and clerical support to MD
- Schedule meetings and arrange conference rooms
- Alert manager about cancelations or new meetings
- Manage travel, hotel reservation and schedule
- Handle information requests
- Prepare correspondence and stuff mail into envelopes
- Arrange for outgoing mail and packages to be picked up
- Prepare statistical reports
- Manage spreadsheets
- Greet and receive visitor
- Prepare confidential and sensitive documents
- Coordinates office management activities
- Determine matters of top priority and handle accordingly
- Prepare agenda for meetings
- Helps prepare budget/ forecast/ GM report
- Plans events and volunteer activities
- Maintain office procedures
- Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records
- Operate office equipment, such as photocopy machine and scanner
- Coordinate committees and task forces
- Relay directives, instructions and assignment to executives
- Receive and relay telephone messages
- Direct the general public to the appropriate staff member
- Maintain hard copy and electronic filing system
- Sign for UPS/Fed Ex/Airborne packages
- Contribute to the improvement in the image of RMDK at the local level
- Provide management information reports
- Relevant Industry experience
- Regional experience
- Bachelor degree in English Literature
- Secretary course
- MS office
- Computer qualification desirable
137
Executive Secretary Resume Examples & Samples
- Develop and maintain strong internal and external networks, building knowledge of key issues in order to effectively identify and communicate priorities
- Provide comprehensive diary management, having full autonomy to make decisions using initiative to resolve conflicts and exercise judgement on priorities
- Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively
- Facilitates all logistical arrangements and ensure all documentation is prepared in advance of meetings
- Proactive itinerary planning, researching and considering reasonable cost effective travel and accommodation
- Maximising cost reduction opportunities, utilising preferred travel provider in line with travel policy
- Collate and process expenses ensuring compliance with policy and approval process
- Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly
- Maintain client and internal contact databases
- Provide ad hoc project support
- Provide cover for colleagues as appropriate
- Able to work as a team, ensuring service to the business and clients
- Ability to confidently use own judgment and make decisions in order to prioritise and challenge
- Strong organisational skills combined with the ability to plan ahead
138
Executive Secretary Resume Examples & Samples
- To maintain current media database: local and international travel, leisure, lifestyle, entertainment, business and food editors
- To assist the Marketing Communications Manager in the development, planning, organization of PR strategies and programs such as media hosting, media events, product launches, photo shoots, etc
- Responsible for managing Customer Satisfaction Measurement tools
- Maintain departmental correspondence for General Manager
139
Executive Secretary Resume Examples & Samples
- Arrange travel , domestic and international; handle expense reporting
- Request information/ action on behalf of team, and ensure requests are fulfilled
- Bring together appropriate people and resources to address issues, whether in meetings or remotely
- Using appropriate electronic support tools, handle administrative tasks such as maintain files, draft correspondence, screen communications, prepare presentations and reports
- Ensure confidentiality of critical and/or privileged information
- Lead monthly report preparation, download metrics, seek inputs
- Prepare for events (Quarterly Functional Reviews, Executive Program Reviews, Staff meetings, Council, Committee and Expert team meetings meeting, workshop, team building)
- Executive review preparation support (communicating deadlines, consolidating inputs, creating and editing presentations, printing books)
- Look for areas for administrative improvement and make approved improvements
- Perform any other duties and responsibilities which may be assigned on an ad hoc basis
- Candidate must have at least 4 years’ experience, preferably executive level assistant
- Must have excellent communication skills, oral and written
- Must have excellent organizational abilities
- Needs to work with minimal supervision, ensuring results with attention to detail
140
Executive Secretary Resume Examples & Samples
- Minimum 2 years Secretary experience
- Proven ability to build working relationships, influence all levels by being knowledgeable and credible
- Disney secretarial experience
- Prior human resources experience
- Visio\Video Technology set up (VTC, etc)
- In depth knowledge of SAP (Casual buyer, T&E, etc)
- Multi-geography and multi-site calendaring
141
Executive Secretary to MD Resume Examples & Samples
- Participates and supports manager in accomplishing the respective tasks, and managing the responsibility area, organization or assigned projects
- Incoming and outgoing correspondence (e-mail/fax)
- Record incoming and outgoing correspondence/ Monitors all information flows, including maintaining paper and electronic files
- Maintains confidentiality of all sensitive or proprietary information
- Update Manager’s working calendar; Organize/coordinate meeting schedule of Manager with business mgmt. and relevant colleagues ; and prepare necessary documents/take meeting minutes for the meetings/events
- Travel organization for Manager and other VIP visitors
- Book hotels, flights, transportations; Prepare travel plan & expense report
- Keep the Secretariat and related facilities in good conditions and request service from in-house service groups; Organize logistics/working schedule and other departmental issues
- Manages integration of new office technologies and systems as appropriate
- Receive and forward phone calls, arrange virtual meetings
- Responsible for management of documents received for signatures/approval - both online and offline
- Support event coordination as and when required
142
Executive Secretary Resume Examples & Samples
- Provide day-to-day administrative support for the executives, as required
- Provide customer service that makes both internal and external Customers feel welcome, important and appreciated
- Transcribe and/or compose letters, memos, and reports
- Process executive mail and distribute accordingly
- Read and understand operating statements, work accurately with numbers and recap information as needed
- Maintain communications between the Store Managers, Coordinators and Districts as needed
- Create, as required, reports and spreadsheets
- Supervise and coordinate events and activities as assigned
- Excellent phone and communication skills, good typing, and filing skills
- Proficient in Excel, Word, Power Point with the ability to learn new computer skills
- Familiarity with Kroger Systems and ability to run reports from the applications, as required
- Requires a high degree of confidentiality, strong organizational skills, and ability to multi-task
- Self-motivated, able to organize, prioritize, plan and meet deadlines
- Must be professional, dependable, possess positive attitude, good judgment, and be able to gain the support of others to get the job done
- Prior experience in supporting several managers
143
Executive Secretary Resume Examples & Samples
- Takes minutes for meetings
- Creates and maintains confidential files
- Performs general office duties such as copying, faxing, and scanning documents
- Communicates with multiple state employees by telephone, email or webex
- Secures conference lines
- Views website content and suggests revisions
- Updates brochures
- Maintains office equipment – stocking paper and changing toner cartridges, trouble shooting and arranging for service calls as needed
- Assists with inventory and the ordering of office supplies
- Schedules and arranges for meetings and conferences which may require ordering and picking up refreshments and/or lunches for such meetings
- Periodic commuting to/from administrative offices within the University of Utah to deliver documents and accounting procurements
- Assists in preparing materials and binders for meetings
- Orders articles and/or books
- Word processing, data entry, internet searches
- Assists with social media messaging
- Assists in preparing employee travel
- Other office support duties as assigned
144
Executive Secretary Resume Examples & Samples
- Assisting in performing administrative details
- Evaluate priorities
- Coordinate schedules and arrange meetings
- Assess and respond to needs
- Prepare and maintain confidential documents
145
Executive Secretary Resume Examples & Samples
- Accessing and reviewing all correspondence including e-mails, sorting, prioritising and replying as necessary, in a timely and professional manner
- Extensive diary management, booking accommodation, meeting rooms and venues and arranging hospitality as necessary
- Preparing reports, agendas, minute taking, monitoring and following up on actions and creating presentations
- Interaction, assistance and liaison with wide variety of employees and senior managers including Head of functions and Senior Managers
- Implementing and maintaining procedures and processes to improve service delivery to all key contacts
- Action HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with payroll to ensure a smooth entry/departure from the business
- Social and Charity Committee
- Working for Board of Management when required, on confidential issues
- Dealing with customer complaints, following them up afterwards and ensuring the correct procedures have been followed
146
Executive Secretary Resume Examples & Samples
- Greet guests in a friendly and professional manner, answer phones and ensure the front desk is covered from 8am to 5pm Monday-Friday
- Provide administrative support in duties such as scheduling appointments, coordinating and preparing for meetings, conferences, on-campus interviews and classes
- Coordinate travel logistics for staff and students, along with corresponding travel reimbursements
- Manage purchasing card allocations and assist other administrative staff in purchasing card management
- Manage general email inbox and direct inquiries to the appropriate team member
- Provide assistance in updating employer records in Salesforce.com and MBA Connection
- Assist with event promotion and marketing
147
Executive Secretary, Livonia Resume Examples & Samples
- Primary support for a Trust Administrator
- Various non-routine administrative support functions teamed with account administrator(s) to provide client service
- Limited discretion in making decisions involving individual trust accounts
- Signing authority up to $10,000 for disbursements and can make. recommendations to the account officer and other less seasoned assistants over this limit
- Proactive & reactive contacts with assigned clientele base for routine requests as well as crisis resolutions and problem solving
- Inputting trade orders accurately; buying/selling within the specific time frames; providing available funds in account to meet trust agreement objectives
- Verifying correct posting in accounts
- Monitors client's daily cash positions for overdraft and exceptions to cash policy requirements
- Execute procedures to open/close/transfer accounts; collect assets from brokers or outside institutions
- Assembles & reviews all required materials for, and may attend, formal trust reviews with the AO
- Interacts with appropriate departments to obtain needed information or requests that action be taken. Follow up to ensure processes are completed in a timely manner - i.e. Discretionary action requests, FORAY runs, etc
- Participate in the preparation of client presentation materials. Read and interpret basic trust agreement/documents
- Ability to communicate with senior management when situations require or issues arise
- Limited cross sell & referral responsibility involving PB & Retail products and services
- Appointment to Notary Public as needed within the team to provide individual Private Banking team needs
- Proficient with all Administrative Assistant II responsibilities. Attend departmental training (such as PBU, Cannon) and applicable Corporate HR curriculum when offered
148
Qr-executive Secretary, Qatar Airways, Dammam Resume Examples & Samples
- With clear direction, but acting with considerable independence, performing advanced, diversified and confidential admin and secretarial support
- Tactfully handling inquiries and/or refers to appropriate personnel, including FFP and customer feedback
- When necessary, providing telephone backup for Reservations &Ticketing and sales
- Recording customer feedback and communicating within the office as well as with HQ regarding all complaint cases
149
Executive Secretary Resume Examples & Samples
- Performs reception duties; handling incoming calls, greeting and directing guests, processing mail
- Provides administrative support to REA team members and clients
- Prepares correspondence, including composing routine letters, emails, and memos
- Schedules appointments and maintains calendars for management team and client meetings
- Collects, organizes and analyzes data for specialized reports and coordinates the collection and preparation of operating reports
- Proactively provides additional general office support, making recommendations as appropriate
150
Executive Secretary Resume Examples & Samples
- Building Relationships/Interpersonal Skills: Maintains positive relationships inside and outside of work group, manages differences constructively
- High school diploma or equivalent combination of education, certification, and experience
- Successful experience in a higher education or non-profit environment, some knowledge of UM and policies, procedures, and practices
151
Executive Secretary Resume Examples & Samples
- Extensive Microsoft Office experience including, but not limited to Outlook, Word, PowerPoint preferred
- Demonstrated experience effectively managing multiple calendars through Outlook preferred
- Experience arranging meetings, conferences, booking travel and expense reimbursement preferred
152
Executive Secretary Resume Examples & Samples
- Secretarial qualification preferable
- 4 years experience in an administrative capacity in a medium or large size company with administrative skills
- Must be fully competent in MS Office applications
- Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work
153
Executive Secretary Resume Examples & Samples
- Responsible for efficient management of the routine tasks of the office. Greet guests and direct them to the appropriate location. Field incoming calls. Receive and distribute mail and packages
- Assist with the administration of space. Oversee phone line installation and phone number transfers. Monitor storage needs. Surplus unwanted items. Order and maintain inventory of supplies for the suite. Ensure maintenance of fridge, coffee and water machines, printers and copy machines
- Arrange conference rooms for educational meetings, didactics, and other events
- Order and arrange catering for educational meetings and events, as directed. Coordinate monthly meal money for trainees; prints, cuts, counts, etc
154
Executive Secretary Resume Examples & Samples
- Support VP to monitor all T&E and category team budget control
- Ability to produce spreadsheets and PowerPoint presentations
- Handle small projects, such as LOB activities, organize on-site and off-site events
- Be responsible for team administration including translation, travel arrangement, office purchasing, etc
- Minimum of 3 years’ experience in assistant role and/or in marketing, sales or category team support and administration
- Fluency in English mandatory
- Ambitions for learning & continuous improvement
- Working under pressure
- Good personality, team spirit
- Secretarial training desired
- Business related bachelor degree or some college education
155
Executive Secretary Resume Examples & Samples
- Well developed computer knowledge, particularly in the use of MS Office and email
- Minimum 2 years work experience as a secretary or Senior Clerk in a hotel or big company
- Strong inter-personal skills and ability to lead
- Should be flexible with shifts and attendance of hotel events and activities
156
Executive Secretary Resume Examples & Samples
- Provide administrative support to the General Manager, Human Resources
- Schedule appointments, coordinate meetings and arrange for internal and external meetings including HR Town Halls
- Assist GM, HR in the planning of meetings and prepare materials for presentations
- Administer and maintain various schedules, records and human resources related files. Maintain specialized clerical/technical functions associated with the ongoing project work
- Effective handling of company’s confidential and proprietary information
- Coordinate domestic and international travel arrangements including, but not limited to flight reservations, tickets, visa’s, transportation at destination, hotel accommodations, travel advances, and itineraries
- Maintain a professional image for the Human Resources team and the company
- Meet and greet customers and visitors. Interact with external clients
- Provide highly competent, administrative support to GM, HR including
- Editing, composing and finalizing both internal and external memos and correspondences
- Establishing and maintaining confidential files and records, releasing documents and other information requiring the use of discretion as to the nature and extent of distribution
- Prepare and process travel expense reports for on time payments
- Has basic compliance knowledge for expense and travel approval
- Review operating practices and implement improvements where necessary
- Collaborate with Daimler Trucks counterparts and functional areas in Mexico, Germany and other international locations
- Has the skills to communicate with higher level executives and their assistants
- Research, formulate, and prepare special projects of a technical nature
- Can be flexible and adaptable to any situation
- High school diploma (or equivalent) with 3 years of related experience OR an associate’s degree (or higher) in lieu of experience required
- An attached resume is required
- Experience with executive administrative support or related experience required
- Excellent MS office skills including Excel, Word, PowerPoint and Outlook required
- Demonstrated ability to multi-task, be flexible and complete tasks within a specified timeline required
- Excellent information gathering and monitoring skills required
- Must have high performing decision-making skills
- High attention to detail and accuracy required
- Continuous improvement mindset required
- Previous experience on a human resources team preferred
- Classes or seminars in human resources preferred
- Expertise in MS Access preferred
157
Executive Secretary Resume Examples & Samples
- Organize, manage and maintain manager's time and calendar and use initiative and judgment to make decisions and take action during the manager's absence
- Coordinate events and meetings for the department including invitees from a variety of time zones. This may require work after normal business hours to ensure conference room availability and preparation
- Make travel arrangements including reservations (airline, car rental, local ground transportation, hotel, lunch, dinner etc) and subsequent expense reporting
- Gather agenda items, create and distribute
- Print materials for all meetings and take minutes as requested
- Format and gather data needed to create and execute a variety of reports and PowerPoint presentations
- Create and maintain organizational charts
- Interact constructively with other senior managers and their administrative support
- Receive and disseminate information to internal and external sources (in person, by telephone or by email)
- Answer/announce calls and/or direct inquiries as needed to appropriate person
- Provide telephone back-up support for the team when needed
- Prepare and distribute correspondence (memos, letters and reports) and maintain contact list
- Maintains office supplies by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies
- Ensure that timely and high quality information flows smoothly and consistently between the managers
- Perform other administrative duties, such as photocopy, fax or scan, upon request
- 4 years of secretarial/administrative experience supporting a senior level executive
- 4 years of experience with MS Word, PowerPoint, Excel and Lotus Notes
- 4 years of experience working with multiple priorities and deadlines
158
Executive Secretary Resume Examples & Samples
- Complete requests by greeting internal clients and external customers; answering or referring inquiries
- Maintain office supplies by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies
- Perform additional duties as requested by manager
- 2 years of experience with MS Word, MS Excel, and MS PowerPoint
- 2 years of experience with e-mail applications such as MS Outlook
159
Executive Secretary Resume Examples & Samples
- Provides administrative support to supervisor(s) and department(s) in UIT
- Assists in payroll close and timecards for employees using Kronos
- Schedules appointments and maintains supervisors or departments calendar using Outlook
- Makes agendas and takes notes for weekly leadership meetings
- Liaison between vendors through phone and contact management
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Executive Secretary Resume Examples & Samples
- Qualified candidate must have three to five years prior experience
- Must have good writing composition skills and demonstrated ability to perform tasks under own initiative
- Working knowledge of computers, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Excel and Word
161
Executive Secretary Resume Examples & Samples
- Supporting the financial management and administration of the Department, including the yearly budget cycle, the regular and timely provision of management information, and the support of project leaders
- Coordinating HR procedures, e.g. (re)appointments of tenure (track) staff, promotions of tenure(track) staff, supporting the yearly Result & Development Cycle
- Supporting the acquisition and management of research projects
- Supporting the logistics of educational activities
- Facilitating new staff members
- Coordinating Department meetings and events, and external visitors' programmes
- Supervising the Management Support team (6 persons)
- University level of working and thinking
- Work experience in a university environment
- Very good communication skills in Dutch and English, both spoken and written
- Strong organisational capacities
- Experience with financial management and administration
- Affinity with the research and application domains of the Department
- Ability to develop, implement and monitor strategic and operational plans
- Positive, service-oriented attitude
- Result-orientation, enthusiasm and resourceful, independent thinking
- Unifying and sensitive approach to organisational and personal relationships
162
Senior Executive Secretary Resume Examples & Samples
- High School graduate, preferably some college
- Must have five (5) or more years experience and perform advanced secretarial duties, usually for a senior level executive in the organization
- Must be able to use personal computer and demonstrated proficiency in related software (Microsoft Word, Excel, PowerPoint, Access, Outlook and Publisher) in performing job duties
- Disposes of matters of routine nature to conserve superior's time, maintains regular and follow-up files and confidential data, and collects information needed by superior for board and committee meetings conferences and reports. Arranges meetings as directed
- Administrative duties may involve the preparation of various reports, the analysis of reports with recommended actions, and the supervision and/or monitoring of work activities within the group for the responsible executive
- Types reports, letters, memorandum, and other correspondence for one or more individuals using a computer or other appropriate office equipment
- Answers phones, routes calls, take messages and greets visitors; makes travel arrangements and reservations
163
Executive Secretary Resume Examples & Samples
- Must have three (3) or more years experience supporting senior management. The ability to take and transcribe dictation is preferred
- Position requires a thorough knowledge of practices and procedures of the function and company policy and procedures
- Must be able to use personal computer and related software (such as Microsoft, Excel and PowerPoint, Access, Outlook and Publisher)
- Types reports, letters, memorandum, and other correspondence for senior manager or head of a major function; Takes and transcribes dictation as required. May generate and maintain confidential files and reports
- Answers phones, routes calls, takes messages and greets visitors; coordinates travel arrangements and reservations
- Opens, sorts and distributes departmental mail; Orders office supplies for one or more individuals
- Ensures safe care to patients adhering to policies, procedures, and standards, within budgetary specifications, including time management, supply management, productivity, and accuracy of practice
- Promotes individual professional growth and development by meeting requirements for mandatory/continuing education, skills competency, supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor, and resource to less experience staff
- MNTR
164
Senior Executive Secretary Resume Examples & Samples
- You will be providing administrative and project support of Business Compliance programs (e.g., Privacy, Records Management, eCommunications, Transfer Agent, Anti-Money Laundering, etc.) including basic analysis, maintenance, and filing
- You will handle calendar management utilizing Microsoft Office scheduling and coordinating meetings
- You will be Provide administrative support including posting content and maintaining applicable group related intranet, social collaboration sites and tools
- You will complete monthly expense reports for SVPs and SMT VPs
- You will perform scheduling, preparation for and administration of meetings including coordination of meeting facilities, distribution of meeting materials, and archival of meeting materials
- You will create and update Microsoft PowerPoint presentations, Word documents and Excel spreadsheets
- You will have the responsibility of office management including real estate space planning, maintain office supplies, obtain computer/equipment support, and workroom calendars
- You will maintain any regulatory related or required documents including letters, forms, and other materials
- You will be coordinate group related activities and events
165
Executive Secretary Resume Examples & Samples
- Minimum five (5) year administrative experience in a fast paced dynamic corporate environment with proven success interacting and networking with all levels of management including executives (Directors and Vice Presidents)
- Demonstrated proficiency with technology in both VTC meeting coordination and computer skills, including but not limited, to Microsoft Word, Excel, Outlook, PowerPoint, Internet explorer, and SAP (i.e, eSource, Casual Buyer, generating reports, T&E)
- Experience working in a global environment with strong organizational and follow-through skills, orderly and detail-oriented with ability to multi-task and manage multiple work streams simultaneously, prioritize work with accuracy and efficiency
- Ability to work independently, anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information
- Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts. Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings, and author documents and reports
- Proven knowledge of the WDPR culture, structure, and operating practicesa
- Minimum three (3) years executive secretarial experience supporting Director level or above
- Familiarity with FOS organization
166
CB Ops-executive Secretary Resume Examples & Samples
- Primary support for Senior Manager(s)
- Maintain calendar , setting up meetings and ensuring co ordination of all engagements for the day
- Raise system access through various request based tools
- Mailgroup maintenance
- Inventory management - paper, cartridge and stationery supplies
- Call Tree results co-ordination
- Support on key business initiatives related to MIS /follow ups etc
- Graduate with significant experience in a similar capacity attached to a Senior Executive
- Ability to engage at very senior levels in the organization
167
Executive Secretary Resume Examples & Samples
- Provides secretarial, administrative and project support to Senior Vice President and other Marketing team members
- Using Outlook, maintains and updates calendars; schedules, coordinates and sets up meetings; monitors managers’ appointments
- Answers and directs phone calls as appropriate, takes messages, responds personally or arranges for a return call
- Discerns important calls from routine calls and handle as appropriate
- Builds and maintains good relationships with internal and external associates
- Receives, sorts, screens, and distributes incoming mail
- Maintains supply inventory and reorders the same as necessary
- Makes travel arrangements
- Manages professional memberships and vendor files (e.g. contracts, purchase orders, etc.)
- Maintains hard copy and electronic filing system
- Creates reports, forms, charts/graphs, and presentation materials using various software programs
- Researches and investigates a variety of subjects at Managers’ request
- Collects, organizes, and formats data from multiple sources
- Compiles, assembles and preliminarily reviews documents/materials for presentation and distribution to executive level management, including the Board of Directors, the HR and Compensation Committee, Managing Committee, and Leadership Council
- Processes invoices for payment and check requests; prepares and tracks budget and forecast reports for assigned departments
- Reviews, processes, reconciles, and track invoices
- Supports the Marketing Team in employee events, report productions, presentation development, mailing projects and database maintenance for various departments and programs
- Assists in coordinating and administering specified advertising and brand management processes and maintains the trademarks and servicemarks portfolio
- Maintains department records for signage, trademark registrations and brand architecture
- Provides support as needed in developing advertising
- Serves as back-up to the Executive Secretary of the Director of Marketing to include all related duties
- Supports division projects and activities
- Manages and/or supports division operations, administration, and compliance
- 3 or more years of executive administrative support to include project management, customer service or similar experience
- Uses a personal computer and demonstrates proficiency in using Microsoft Office software, including Outlook, Word, Access, PowerPoint and Excel
- Advanced and working knowledge and operational use of basic office equipment including, but not limited to, copier, fax machine and multi-lines phone system
- Customer Service skills: Demonstrated excellent customer service skills and strong sense of business etiquette. Ability to answer phones professionally and pleasantly. Possess excellent listening skills and ability to work with all levels of management to build partnerships and enhance relationships
- Must be well organized and able to handle multiple tasks and assignments. Ability to work independently and autonomously with minimal supervision and guidance. Strong verbal and written communication skills preferable
168
Executive Secretary Resume Examples & Samples
- Acts as first point of contact for the School of Medicine’s students, faculty and guests; greets and directs visitors, handles incoming calls from prospective and current students, and maintains a welcoming and positive environment within the Office of Student Affairs
- Provides administrative support to Student Affairs management and staff; provides backup for list serves, submits IT and building work requests, issues keys and building access, coordinates equipment set-up, etc
- Prepares correspondence, including composing routine letters, memos and meeting agendas
- Schedules appointments and maintains Student Affairs office calendar; assists team with event registration and makes necessary travel arrangements and assist with reimbursements
- Makes arrangements for meetings, conferences, retreats and events; schedules conference rooms, arranges for and sets-up equipment, and orders food in accordance with health standards and dietary restrictions
- Establishes and maintains confidential files; uploads materials and presentations to websites and ensures page content is current
- Orders and maintains supplies and furniture for department
- Distributes office mail and coordinates shipping needs and other mailings
- Creates and maintains student composites and distributes them to various departments; uploads pictures to database
- Maintains medical student mailboxes and monitors student lounge in HSEB building; manages lockers and pagers
- Assists registrar with medical school performance evaluations and provides backup support for other units and events as needed
169
Executive Secretary Resume Examples & Samples
- Manage the Executive's calendar, work proactively to prioritize
- Interact in person and by phone and email with physician leaders, direct reports, external constituents, trustees, and outside counsel
- Compose letters and memoranda from verbal direction, dictation, or from knowledge of department policy or procedure. Revise and assist with formatting documents, including complex legal documents
- Answer telephones, route callers, take messages and provide information to callers promptly and courteously
- Maintain files
- Serve as department liaison to administrative staff in Executive offices
- Schedule and coordinate meetings and facilities which may include travel and lodging arrangements
- Plan meetings including securing a room, and occasionally ordering food, etc. Create and provide materials as necessary for agenda
- Submit for expense reimbursements for executive travel
- Provide support in preparing presentations and documents required by Executive and staff
- Interface with and provide support for other staff
- Five to ten years administrative/ senior level experience, including experience supporting attorneys in a corporate or law firm environment
- Accurate typing required
170
Executive Secretary, Information Services Resume Examples & Samples
- High School Diploma or GED required. Bachelor’s Degree preferred
- 2-3 year’s relevant experience required
- Organizational skills, typing skills, and time management skills, as well as excellent grammar and spelling skills, are necessary
- Flexibility in dealing with different personalities is required
171
Executive Secretary Resume Examples & Samples
- High School Diploma or GED required. Associate’s degree preferred
- At least 5 years of progressive secretarial experience is required; preferably in healthcare
- Proficiency in Microsoft Office applications required – Outlook, Word, Excel, PowerPoint
- Knowledge of Pillar Hyperion and E-Broadcast programs is desirable
- Ability to remember and understand standard instructions, routines, procedures, dates, numbers and other simple facts, which arise repetitively in the normal course of work
- Demonstrates excellent written and verbal communication skills
- Working knowledge of medical terminology and purchasing is desirable
172
Executive Secretary Resume Examples & Samples
- Support the day-to-day administrative needs of the Vice President including managing schedules, preparing presentation slides for meetings, drafting communications and managing executive's email and multi-line phone
- Provide excellent customer service while performing administrative tasks for the department(s) led by the Vice President
- Plan and make prompt and accurate travel arrangements, including updating passports and/or visa documentation for worldwide travel
- Generate, code, scan and file expense reports
- Maintain company confidential information, correspondence and distribution of information
- Perform capital budget tracking
- Perform simple data analysis and create graphics
- Create and maintain up-to-date organization charts
- Ability to learn basic Oracle reports and queries
- Consolidate and prepare necessary meetings and conference materials for participants
- Organize and arrange global functional area events and meetings including visitor logistics. This may require working with peers around the world using phone and email communication, as meetings are conducted in all world areas
- Coordinate all visitor logistics including managing the foreign national visitor process for the assigned department
- Manage the acquisition of appropriate office equipment and supplies
- Assist with non-product procurement activities as well as shipping and logistics
- Communicate professionally while representing the company with coordinating on-site recruiting activities; including invitations, interview schedules and travel arrangements for candidates
- Set up new hires by interfacing with multiple departments to coordinate security access, LAN access, phone and computer setup and training plan
173
Executive Secretary Resume Examples & Samples
- Public contact in responding to inquiries assigned to the Branch
- Relieving the Branch Chief of administrative detail by independently accepting/analyzing incoming correspondence to determine which Driver Safety unit will provide the requested information
- Providing technical information to a wide variety of questions relating to the department/division and the operation of the Branch Chief’s office and staff
- Answering/screening/directing calls to appropriate staff
- Arranging appointments/schedules and coordinates meetings for the Branch Chief
- Preparing documents and forms relating to training, material services, etc
- Preparing workload reports/case files/confidential materials
- Ordering supplies, updates manuals
- Acting as back-up in the absence of the Deputy Director’s Executive Assistant
- Providing assistance in the Deputy Director’s office as needed
174
Executive Secretary Resume Examples & Samples
- Manages the calendar(s) to ensure effective time management and task completion - including scheduling and preparing for appointments/meetings/conferences and daily reviews of department personal calendars
- Directs and prioritizes all business correspondence including telephones, mail, email, invoices and faxes
- Takes initiative to prepare / provide supporting materials so that correspondence can be acted on and expedited
- Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes
- May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests
- Minimum 4 years advanced secretarial experience
- Works with minimal direction. Has the latitude to convey information to others related to department policies and practices
- Refers complex issues or those in need of policy interpretation to professional staff or management
- Excellent technical skills, including but not limited to minute taking, word processing, and PC software skills (Microsoft Office Suite preferred)
- Ability to prioritize and provide for effective time management
- Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive
175
Executive Secretary Resume Examples & Samples
- Experience in a managed healthcare business environment preferred
- Experience in a multiple client environment and interacting with physicians
- Experience interacting with boards of directors and executive committees
- Experience with providing meeting planning and travel accommodations
176
Executive Secretary Resume Examples & Samples
- Provide administrative support to the President of Western Star Truck Sales and DTNA's Chief Diversity and Inclusion Officer
- Displaying a courteous, friendly and professional image for the executive and the company. Frequently facing the top executives of our most important customers. Greeting and escorting visitors, providing hospitality, and supporting them in administrative needs
- Scheduling meetings and process meeting requests by identifying priority and content. Planning meeting and events, selecting event facilities and coordination catering and technical equipment as required
- Monitoring and managing of the supervisors email inbox as directed. Viewing and filing the supervisor’s e-mails, and decision making on how to handle the correspondence based on content and priority. Correspondence may be of an extremely confidential and/or technical nature
- Administration and maintenance of various schedules, records, and files as is necessary. Record keeping, organization, and standard office duties
- May assist with data gathering, formulation, and preparation of special projects of a technical nature
- The applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges
- Process a high volume on domestic and international travel arrangements and support event coordination as needed. Including, but is not limited to Air-, Hotel- and Ground logistics as well as the preparation of personalized travel itineraries and the processing of travel expenses for customers as well as direct manager
- Absolute confidentiality and integrity is a requirement
- A high school diploma (or equivalent) with 3 years of related executive administrative support experience OR an associate's degree (or higher) required in lieu of experience
- Previous administrative support experience required
- Must have high performing decision-making skills required
177
Executive Secretary Resume Examples & Samples
- Handling reimbursement requests
- Maintaining and updating GAI’s website and brochure
- Assisting GAI professors in creating GAI’s Annual Report
- Booking and coordinating travel for GAI professors
- Coordinating speaking engagements for GAI professors (sending speaker release forms, bios, pictures, etc.)
- Drafting travel itineraries for GAI professors
- Drafting and maintaining lists of upcoming speaking engagements for GAI professors
- Formatting documents; and
- Other administrative tasks designed to further GAI’s mission of providing economic training and comments to foreign competition judges and enforcers
- Bachelor’s degree or an equivalent combination of education and experience
- Excellent organizational skills, proven ability to juggle multiple tasks and priorities effectively
- Highly self-motivated, detail-oriented, and accuracy-driven
- Professional demeanor with strong and effective written and oral communication skills and ability to interact with high-level professionals
- Desire to be integral part of the GAI team
- Superior skills in Microsoft Office products as well as strong database experience; and
- Able to work some flexible hours and some weekends as well as travel (to potentially include some international travel)
- Experience in event and communication management; and
- Experience planning educational programs
178
Executive Secretary Resume Examples & Samples
- Minimum high school diploma or higher education
- Five year experience as executive or department secretary in a large multinational, multi-cultural environment
- Ability in collating large amounts of data and checking for accuracy
- Ability to plan, prioritise and organise to deadlines
- Good interpersonal & business communication skills
- Proficient in all MS Office Applications including Word, Excel, PowerPoint, Outlook
179
Executive Secretary Resume Examples & Samples
- High School degree or equivalent combination of education and related work experience
- Two to four years of secretarial or administrative support experience, preferably in an academic setting
- A highly professional demeanor, poise and personal presentation
- The ability to set priorities, manage multiple tasks, and work effectively both as a collaborative member of a team and independently
- Excellent planning, organizational and work coordination skills, including a positive, flexible, responsive, service-oriented attitude
- A high level of effective communication skills on the phone, in person, and in writing
- Strong personal computer skills
- Ability to maintain confidentiality, exercise discretion, and handle people with diplomacy under stressful situations and in matters of a sensitive and confidential nature
- At least two years’ experience and/or demonstrated proficiency with Windows operating systems, MS Office suite, Google suite, and Adobe Acrobat Pro. Advanced knowledge of MS Word, Excel, Google Calendar, and Google Drive (documents, spreadsheets and forms)
- Three to five years of administrative support experience in an academic setting, preferably at the University of Michigan
- Administrative support experience in a University of Michigan department or program Experience using MBox. Competency using M-Pathways or equivalent (i.e. PeopleSoft). Experience using Business Objects and Concur Travel and Expense system
- Familiarity with and the ability to communicate University and School of Education policies
180
Executive Secretary Resume Examples & Samples
- 1 year of experience managing physician calendars, credentialing, and surgical calendars
- Follows standard precautions using personal protective equipment as required for procedures
- Minimum 4 years advanced secretarial experience. Excellent technical skills, including but not limited to minute taking, word processing, and PC software skills (Microsoft Office Suite preferred). Ability to prioritize and provide for effective time management. Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive material
181
Executive Secretary Resume Examples & Samples
- Requires detailed and sensitive public contact in responding to inquiries regarding programs within the Region
- Independently prepares correspondence, unit reports, spreadsheets
- Assembles proper documents and attachments to accompany correspondence for signature of Regional Administrator
- Compose responses to inquiries on a wide range of subjects, and from a variety of sources, requiring thorough knowledge of field office procedures and policy
- Maintain Regional Administrator’s appointment calendar, scheduling of meetings, and handle travel arrangements
- Take notes at meetings
- Maintains administrative files
- Performs Attendance Coordinator duties
- Screen mail, telephone calls, and visitors and route them to appropriate staff
- Monitors deadlines for reports to assure timely submission
- Work closely with and act as back up to Region Support staff
182
Executive Secretary Resume Examples & Samples
- Prepare for events (Quarterly Reviews, Executive Program Reviews, Staff meetings, workshops, and team building events)
- Must be able to work with a global workforce - working with people in different time zones/languages (though all communication is in English)
- Must be able to support virtual communication tools (video conferences etc.)
183
Executive Secretary Resume Examples & Samples
- Provide professional high level secretarial support to Senior Management
- Understand and provide support to write up the Region’s strategy and vision
- Manage communication and documentation flows, including preparation of business correspondence, presentation materials, speeches, setting up and preparing meeting agenda, minutes, follow-up on outstanding action items discussed
- Collaborate and support Marketing/Communications team in organising corporate functions and events
- Degree in Business Administration or related discipline and/or with recognised secretarial qualifications
- At least 8 years of relevant experience in serving senior executives from the sizable organizations. Candidates with engineering or international organisation background are highly preferred
- Ability to work independently with strong communication, negotiation, presentation and analytical skills
- Proactive, mature, detail-minded, well-organized and yet flexible in the working approach
- Strong project managements skills
- Excellent computer literacy, e.g. Word, Excel and PowerPoint
- Proficiency in both written and spoken English. Knowledge of Chinese will be an advantage
- Immediate availability is highly preferred
184
Executive Secretary Resume Examples & Samples
- Provide day-to-day administrative support to two creative directors and teams
- Manage all worldwide travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management
- Provide additional administrative and office support such as answering incoming phone calls, detailing messages, distributing mail, filing, photocopying, scanning and tracking documents, and ordering supplies
- Keep call list up to date and roll calls (email when calls come in and keep record and remind)
- Interaction with various internal departments, external organizations, executive management, globally
- Handle all contact management tools/resources
- Polished professional admin with a minimum 5 years experience supporting at the executive level within large, creative or marketing environments or with an advertising agency
- Associate or Bachelor’s degree preferred
- Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports)
- Excellent knowledge of computers and their software applications; Microsoft Outlook, Word, Excel and PowerPoint. Strong knowledge of SAP, Travel & Expense policy and conference room technology required
- Strong organizational skills and ability to handle highly discrete and confidential information
- Able to juggle multiple projects/tasks at once while remaining positive, poised, calm, and low key
- Highly meticulous, solution oriented, extreme attention to detail, organized, flexible, approachable and friendly but assertive
- Understand and intuitively anticipate needs and demands for these key creative executive leaders
- Attention to detail and excellent proofreading skills, especially under time constraints
- Ability to work as a team member and meet deadlines
185
Executive Secretary Senior Resume Examples & Samples
- Professional attitude and considerable tact, persuasion and judgment in interactions with internal and external constituents
- Demonstrated ability to work in a team setting
- Willingness to rapidly learn new skills when the situation demands it
- Resourceful and resilient
- Comfortable operating in a challenging business environment
- Honest, with the highest personal and professional integrity
- Determination and drive for perfection in work representing the Vice Provost and the University
- Ability to research necessary information effectively
- Critical thinking skills
- Ability to handle highly confidential information
- Coordinate busy and shifting calendars to include scheduling and coordinating meetings, applying good judgment in determining priorities
- Prepare the Vice Provost’s briefings for events and appointments
- Coordinate logistical arrangements for meetings including space reservations, catering, audio/visual needs and equipment set-up
- Coordinate and manage special events, as needed
- Handle confidential information which could have immediate negative impact on the university if shared beyond its intended audience
- Reconcile non-payroll budget expenses, research and resolve discrepancies
- Daily scanning and filing; maintain office files (paper and electronic)
- Work in conjunction with VUIT to maintain and/or coordinate equipment maintenance for copier, audio/visual equipment, printers, and personal computers
- Oversee general appearance and tidiness of office space and conference room, including the office’s kitchen and recycling program
- Walking guests around campus
- Draft correspondence and/or edit correspondence received from other offices
186
Executive Secretary Resume Examples & Samples
- Experience in healthcare administration preferred
- Bachelor’s degree required; Master’s degree strongly desired
- Ability to prioritize and handle multiple tasks simultaneously, often under a deadline and in a fast paced environment
- Strong attention to detail, with excellent organizational and interpersonal skills
- Present and maintain courteous and professional demeanor
- Ability to work in a team and coordinate with senior level administrators
- Ability to independently resolve issues and handle unexpected challenges
- Excellent computer skills; Knowledge of Microsoft Office, PowerPoint, Outlook and other office automation tools and systems
- Ability to adjust to changing situations, work assignments and work schedule
187
Senior Executive Secretary Resume Examples & Samples
- You will have extensive event management/catering for multiple individuals
- You will serve as primary site point of contact for scheduling, preparation and coordination of Benefits Consulting event planning
- You will plan travel for multiple individuals
188
Executive Secretary BHE Resume Examples & Samples
- Handle all scheduling for the agency’s Chief Executive Officer, the Commissioner of Higher Education
- Draft correspondence from the Commissioner
- Edit and proofread all documents being distributed from the Commissioner
- Prepare daily materials and logistical backup for the Commissioner
- Maintain all reporting records for compliance with the Open Meeting law
- Provide administrative support to the Commissioner and coordinate with other members of the Commissioner’s senior staff
- On occasion, provide backup coverage for the receptionist during vacations and other gaps in coverage
- As requested, provide limited administrative support for members of the Board of Higher Education (BHE)
- Bachelor’s degree in a writing-intensive subject
- Knowledge of and appreciation for the mission of public higher education in service of students, families and the Commonwealth of Massachusetts
- Prior experience as an Executive Assistant
- 1) a one page cover letter
- 2) a resume
189
Executive Secretary Resume Examples & Samples
- Provides secretarial, administrative and clerical support to management and staff. Uses the personal computer (PC) to prepare memorandums, plans, reports, presentations, etc.; composes and/or types correspondence and presentation material from brief instructions, rough-typed or hand-written drafts; proof reads documents
- Assists in projects: gathers data, compiles and/or maintains files, generates and distributes reports, graphs, charts, meeting minutes; and prepares presentation materials
- Answers and routes telephone calls and takes messages, responds personally (as appropriate) or arranges for return calls; places wires and faxes
- Coordinates conference room reservations for 22nd floor. Maintains kitchen, refrigerator, coffee supplies
- Maintains personnel records: timesheets, semi-monthly absence reports, vacation schedules, employee listings; monitors timely completion of salary reviews and progress reviews; prepares personnel paperwork, as required. Updates procedural/reference manuals
- Provides relief for other secretaries on a short-term basis, such as secretarial support, phone coverage, etc
- Performs all other miscellaneous responsibilities and duties as assigned
- Prior secretarial or office experience - 3 to 5 years
- Knowledge and operational use of basic office equipment and personal computing equipment and applicable software
- Demonstrated word processing and typing skills
- Knowledge of Excel and Powerpoint
- Possesses writing and communication skills; administrative and organization competence and interpersonal skills
190
Executive Secretary Resume Examples & Samples
- Manages department chair’s calendar by scheduling meetings and updating as necessary
- Process travel requisitions for completion of travel reimbursement vouchers for payment submission, includes obtaining travel arrangements as needed. Requires knowledge and enforcement of UCF policies related to purchasing and travel; PCard approver for travel related transactions; process reimbursements in PeopleSoft financials other than travel; process UCF Foundation and UCF Research Foundation reimbursements
- Serves as search manager for faculty search committees providing support to committee chair. Utilizes PeopleAdmin system to post vacant positions in the CECE Department on the university employment website
- Arrange catering for department events as needed and process payment or reimbursement
- Process Telecommunications Request Form (TRF) for phones; update online phone book for department
- Serves as Conflict of Interest (COI) coordinator for faculty COI submissions
- Assist with the purchasing process from creation of requisitions to final approval for payment of items received; includes payment verification and budget reconciliation (processed utilizing PeopleSoft Financials); interaction with UCF employees in various department as well as outside vendors. Serves as back-up approver for PCard transactions and requisitions in PeopleSoft as needed
191
Senior Executive Secretary Resume Examples & Samples
- Providing executive office support for the Vice President of Global Business Services and Global team
- Planning and scheduling on-site and off-site meetings / video conference calls with co-ordination of global time variances and multiple global locations
- Providing general office support for the Global team by answering phones, maintaining and organizing department budget and overhead records, organizing and maintaining paper and electronic files, producing correspondence, handling complex international travel arrangements, preparing expense reports, arranging internal and external conference calls, formatting presentations, and assisting in the development of communication materials, submitting invoices/check requests to Accounting department, ensuring proper expense accounting, and SAP processing
- High school diploma with experience supporting senior management
- Strong proficiency in Microsoft Office; ability to create spreadsheets, word processing, and manipulate presentation software as well as standard office equipment is critical
- Ability to accommodate a highly varied work schedule, (i.e. some evening and weekend hours are occasionally necessary)
192
Executive Secretary Resume Examples & Samples
- Management of specific projects and programs
- Manage tasks of highly confidential nature
- Manage all tasks related to the Unit’s Team, All Staff, Board Cabinet and the Board of Directors’ meetings
- Capacity to supervise administrative staff in conjunction with General Secretary office team
- Provide indirect management, support and direction to administrative staff regarding tasks
- Scheduling meetings and appointments and logistics coordination of meetings and events
- Manage travel schedules for General Secretary and participants of events
- Processing expense statements for General Secretary and participants in events
- Daily routine includes interaction with staff of all levels and at different geographic locations
- Manage general office needs and administrative staff for the unit
- Act as point person on all GS outgoing communications and proof copy to ensure that all written communications meet high quality standards as well as preparing communication materials for the Office of the GS
- Field inquiries from partner relationships and respond with timeliness regarding information being requested from the Office of the General Secretary, and as appropriate, forward requests on to the appropriate GBGM unit(s) as directed by the GS or General Treasurer
- Be committed and loyal to its mission and ministry. This person must display the essence of professionalism by maintaining a high degree of tact, sensitivity and integrity at all times; must be able to demonstrate a strong level of relational and communication skills, including how to disseminate information
- Must be able to communicate superbly in a variety of settings; function well within a diverse workforce, church setting
- Must have an understanding of cross-cultural contexts and know how to develop and work with networks
- The successful candidate will be a sharp, efficient, competent, positive person, with a great work ethic, keen attention to detail, the ability to prioritize workload, meet deadlines, take initiative and multi-task
- 3-5 years of experience minimum in the area of project and people management
- Ability to manage and complete projects in a timely manner, without direct supervision
- Must possess both functional and generalist administrative and supervisory experience, as well as highly proficient organizational skills, including producing minutes of Board meetings
- Must be able to demonstrate excellent interpersonal and communication skills, both verbally (including over the phone) and written skills
- Computer savvy, a quick learner, be flexible to work needs and have a flexible leadership style
- Five (5) to seven (7) years in related field are required
- Will need to adapt procedures, processes and techniques to complete assignments in line with the General Secretary office activities and goals
- The duties will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels
- Be self-motivated, have the ability to multi-task, be creative and proactive
- Understand and respect cultural, religious and political environments and use diplomacy when working with staff, partners and constituency
- Knowledge and comfort with church and faith based organizations is essential
193
Executive Secretary Resume Examples & Samples
- Perform administrative duties including, but not limited to, screening and routing phone calls, arranging conference calls, managing calendars, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications
- Primary Admin support to three directors
- Assist as back up support to other Executives
- Oversee facility issues and work with building management as needed
- Planning, coordination of travel and events
- Manage special projects and events as needed
- Assist with correspondence
- Preparing responses to correspondence containing routine inquiries
- Post, update and maintain documents to SharePoint and Backlot sites
- Overall administrative assistant duties will be assigned including phone coverage, calendaring various schedules
- May participate in larger-scale projects that require weekly, monthly or quarterly touch base meetings
- Prefer 2 years providing administrative support in technology organizations
194
Executive Secretary CD Resume Examples & Samples
- Keeping individual and central filing systems up to date
- Pro-actively tackling issues related to administrative processes to ensure speed and efficiency
- Responding to queries and requests for information from Exco / HR Exec / Regions / countries etc. on an ad hoc basis
- Provide cover for the PA to the SVP (and vice verse) when required
- Ensuring that any reference material within the department is kept up to date
- General secretarial support e.g. photocopying, arranging couriers etc
- Excellent in Microsoft applications including Word, Excel, Power Point
- Accuracy and speed are important
- Team oriented – assisting colleagues where necessary and ensuring appropriate secretarial cover is maintained between core hours
- Focused on service – high regard for service standards and meeting the needs and expectations of the management team and other internal customers
- Ability to use own judgement, make decisions and refer to managers when appropriate
- Enthusiasm to want to learn and understand the role and activities of the department
- Discretion and confidentiality are key in all aspects of this role Strong organisational skills – able to juggle competing priorities
- Strong interpersonal skills – diplomatic, tactful and confident in chasing and following up actions in project activities
195
Executive Secretary Resume Examples & Samples
- You’ll manage the scheduling, preparation and administration of meetings including coordination of virtual and physical meeting rooms, distribution of meeting materials and meeting minutes, including coordination with other administrate assistant on executive scheduling
- Your ability to collaborate and build relationships virtually will be critical to supporting the RLO team
- Your analytical skills will be important to consolidate regional budget and regional expense details
- Your PowerPoint and Word skills will be used in a variety of projects and activities
- You’ll plan travel and complete expense reports for the Vice President and team members, as needed
- From time to time, you will plan event management/catering for large and small groups
- You will order and manage the regional supply inventory
196
Executive Secretary Resume Examples & Samples
- Maintaining and coordinating Outlook calendars, proactively resolving scheduling conflicts
- Editing large, complex contracts and real estate documents with multiple changes
- Working on and/or correcting unique and complicated formatting and other issues on Word documents
- Producing and maintaining expense reports
- Tracking status of matters, deadlines and workload allocation
- Creating and maintaining Excel spreadsheets
- Creating PowerPoint presentations and other presentations using MS Office Suite
- High level of proficiency in Microsoft Word, Outlook, Excel, PowerPoint, Red-lining/and Video Conference Software
- This position is part of a team environment. Team members include attorneys, paralegals, and administrative support staff. Candidate should have a cooperative work style and be prepared to cover additional duties as needed. Schedule flexibility and overtime will be required
- SAP/Disney Portal HUB experience
197
Executive Secretary Resume Examples & Samples
- Considerable knowledge of agency administrative and general office policies and procedures; of standard office filing systems; and of proper grammar, spelling punctuation
- Demonstrated ability to lead the work of others; coordinate the office workflow; prioritize work in order to meet established deadlines; to notarize documents; to compose and type routine and confidential correspondence and reports; to take meeting minutes; to communicate effectively orally and in writing; to work with agency staff, executives and the general public; and to follow written guidelines
- High diploma or GED and an equivalent combination of training and experience related to the duties of the position required
- Experience in performing a variety of clerical and administrative duties
198
Executive Secretary Resume Examples & Samples
- Provides direct support to the faculty and staff of the Department of Writing and Rhetoric
- General administrative support for faculty
- Greets and assists visitors in person or over the telephone
- Answers inquiries and advises students regarding registration, writing placement, course descriptions/requirements, transfer credits, appeals, and waivers
- Provides general office support
- Orders textbooks and assists faculty in preparing course materials by printing, copying, and scanning
- Helps produce marketing materials for the department
- Schedules advising appointments in Appointment Manager
- Schedules events/rooms and coordinates meetings
- Carries out office management tasks including office supply orders, maintaining printers and other office equipment
- Organizes and maintains files
- Notifies students of Placement Test scores
- Processes and distributes mail
- Updates web pages
199
Executive Secretary Resume Examples & Samples
- Maintain and coordinate Vice President’s calendar
- Schedule meetings and reserve conference rooms for the Executive Director
- Create and maintain accurate distribution lists for production paperwork including schedules, production books, call-sheets, staff and crew lists
- Develop familiarity with all projects in production, including schedules and production company principals
- Maintain and distribute weekly DCWW Short Form production calendar
- Process crew, talent, and minor’s paperwork; including filing and reconciling
- Organize office filing, create folders, binders and filing system for Vice President. Maintain files or binders as needed and assist in maintenance of paperless inventory system
- Order and maintain department office supplies
- Generate departmental POs for temporary staff and office supplies
- Attendance at staff and development meetings as specified
- Manage and maintain offsite property storage location and assets
- Communicate regularly with all client assistants
- Interface with Legal, Finance and other Production groups
- Share responsibilities for floor duties with other assistants, such as restocking kitchen, setting up for meetings, etc
- Complete special projects as assigned by Vice President, Short Form Production
- Complete other assigned department projects
- Local travel required; Night and weekend work necessary if assigned or if projects/duties require
- Proficiency in Microsoft Word, Excel, Powerpoint, Outlook and Keynote
- At least one (1) year of Executive Assistant/office management experience supporting Executives
- Bachelor’s degree in media related field or equivalent work experience
200
Executive Secretary Resume Examples & Samples
- Business training in either a college or business school
- Five to ten years administrative/ senior level experience
- Excellent phone etiquette and interpersonal/communication skills
- Ability to handle confidential materials
- Ability to handle multiple tasks and to prioritize
- Excellent organizational, attention to detail, work planning and follow-through skills
- Ability to negotiate or mediate difficult situations with tact and diplomacy
- Ability to work independently and make job-related decisions within authorized limits as well as being part of a support team environment
201
Senior Executive Secretary Resume Examples & Samples
- Strong proficiency in MS Office; ability to create spreadsheets, word processing, calendar management and manipulate presentation software
- Excellent writing and verbal communication skills
- Ability to communicate with tact and diplomacy with all levels of management is critical
- Must be self-starter; able to work independently with minimal supervision
202
Senior Executive Secretary Resume Examples & Samples
- You will have extensive calendar management support utilizing Microsoft Outlook
- You will manage administrative projects as needed for 2 SVP’s along with larger group initiatives that may include moves, space planning, etc
- You will have extensive scheduling and coordinating meetings (identify availability of participants, send meeting invitations, secure conference rooms, compile/print agendas, manage meeting documents, Meeting support – scheduling/ordering food/sending agenda etc.)
- You will manage all travel and expense related activities
- You desire to work as a true partner with the Executives and anticipate needs
- You will create PowerPoint presentations
- You will have the ability to work with all levels of employees
203
Executive Secretary Resume Examples & Samples
- Works with HR in processing paperwork for new employees
- Processes bimonthly payroll
- Supervises office staff
- Coordinates content and makes updates to department website
204
Executive Secretary Resume Examples & Samples
- Provides secretarial, administrative and project support to Manager and other team members. Creates, prepares and edits letters, other correspondence, e-mails and documents from brief instructions, rough typed or hand-written drafts. Creates and modifies reports, forms, charts/graphs, and presentation materials using various software programs. Researches and investigates a variety of subjects at Managers’ request. Collects, organizes, and formats data from multiple sources
- Using primarily Outlook, maintains and updates calendars; schedules, coordinates and sets up meetings; monitors managers’ appointments. Answers and directs phone calls as appropriate, takes messages, responds personally or arranges for a return call. Discerns important calls from routine calls and handles as appropriate. Builds and maintains good relationships with internal and external associates. Receives, sorts, screens, and distributes incoming mail. Maintains supply inventory and reorders the same as necessary. Processes invoices for payment and check requests; prepares and tracks expense reports; assists in maintaining budgets; makes travel arrangements. Manages professional memberships and vendor files (e.g. contracts, purchase orders, etc.). Maintains hard copy and electronic filing system
- Maintains personnel records: timesheets, semi-monthly absence reports, vacation schedules, employee listings; monitors timely completion of salary reviews and progress reviews; prepares personnel paperwork, as required. Updates procedures/reference manuals
- Coordinates customer-oriented functions; maintains customer mailings lists
- 5-7 years of progressively more responsible work experience in administrative, clerical and secretarial positions
- Experience with customer or public contact preferred
- Demonstrated proficiency with personal computers in a networked environment and Microsoft applications (Outlook, Word, Excel, and PowerPoint) or similar software
- Knowledge of or ability to use Bank software and systems
- Must have excellent word processing and accurate typing skills
- Demonstrated verbal and written communication skills and interpersonal skills
- Must be poised, polite, analytical, detail oriented, and organized
- Able to meet deadlines and handle multiple priorities
- Should be a self-starter, able to prioritize own work and achieve objectives in a timely manner
- However, should be assertive enough to ask pertinent questions when directions are not clear
- Requires minimal supervision
- Must be flexible, able to work on multiple projects that may require restructuring due to demands, unforeseen events and changing priorities
- Requires speaking English clearly and articulately, having good language skills, and a courteous, helpful and friendly attitude
- Must be able to work evenings, weekends and holidays, as necessary and assigned
- Able to lift/push packages or boxes that weigh up to 10 lbs
205
Executive Secretary Resume Examples & Samples
- Represents the executive and Lutron by welcoming visitors, reviewing correspondence; answering questions and meeting requests directed to the executive
- Serving as liaison between directors/vice presidents and the Executive to facilitate the smooth operation of the corporate team
- Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the air travel; booking other transportation; arranging lodging and meeting accommodations
- Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
- Updates job knowledge by participating in educational opportunities; reading professional publications; and maintaining personal networks
- Improves quality results by studying, evaluating, and re-designing processes; implementing changes
- Enhances the Executive's and corporation's reputation by accepting ownership for accomplishing new and different requests; and proactively exploring opportunities to add value to job accomplishments
- Stay aligned to Lutron’s culture and values
- Be passionate
- Be flexible and adaptable to changing markets
- Be an innovative thinker
- Be customer focused
- Be ethical
- Post-secondary certification or degree preferred
- At least 3 years of experience supporting the C-suite or Executive Vice President level
- Experience coordinating calendars, travel logistics, meetings
- Ability to develop, manage, and maintain customer and client relationships
- History of promoting process improvement and leading change
- Minimum of 5 years working in a dynamic, fast-paced professional environment
- Fluent with Microsoft Office Suite and experience with a variety of software based systems (e.g. HRIS, ERP, Salesforce.com)
206
Executive Secretary Resume Examples & Samples
- Responsible for departmental record keeping and file maintenance
- Review and submit job postings
- Schedule and assist with interviews for part-time and full-time employment
- Act as a liaison between employees and payroll
- Correspond with Human Resources and other organizations to develop opportunities for employment, such as student recruitment or business partnerships
- Provides administrative support to management and department
- Attend Facility Coordinators meetings and provide administrative support, including process improvement
- Maintain the content for the departmental webpage/SharePoint
- Create and maintain department reports
207
Executive Secretary Resume Examples & Samples
- Provide customer service support and information for faculty, physicians, and leadership visiting the space including greeting and directing visitors, general support and assistance to faculty
- Maintains functionality, use and access to space for all faculty
- Monitors and maintains space usage and utilization data to inform best space use practices for this type of workspace
- Provide technical support to faculty within the space for all basic electronic services offered; Act as liaison with Technology Services for high level of technology issues
- Schedule events and services within the space, coordinating with University of Utah Health departments, programs and functions
- Interact with UU Support Services to manage and maintain the space
- Order and maintain supplies for Touchdown Space; Interact with all supporting service managers
- Provides additional office and general support as required
- Set up phone and video conferencing
208
Senior Executive Secretary Resume Examples & Samples
- You are a polished executive assistant with professional maturity
- Your ability to effectively interact with senior level management
- Your ability to produce ad hoc reporting for senior leaders
- You are proactive and take initiative
- You are a self-starter with a strong sense of ownership and involvement
- You desire to work as a true partner with the Executives and their teams and can anticipate their needs
209
Executive Secretary Resume Examples & Samples
- Distribution of entire correspondence in compliance with superior
- Receiving and coordination of all incoming phone calls
- Develop and Create power point presentation
- Organization/coordination of meeting schedule prepares and accompanies appointments and meetings, completes minutes of meetings
- Organization of meetings and events; preparation of necessary documents
- Monitors all information flows, including maintaining paper and electronic files
- May coordinate and establish travel arrangements
210
Senior Executive Secretary Resume Examples & Samples
- 20 hours weekly to Walmart US business as defined by direct manager (Walmart Vice President, Sales)
- 20 hours weekly to Walmart International business as defined by dotted-line manager (Walmart International Vice President, Sales)
- Provide executive office support for the VP, Sales Walmart
- Provide administrative Retail Link access, attribution and light reporting work for VP, Walmart International
- Provide general office support for stakeholders, including
- Retail Link general knowledge
- Flexibility in handling multiple projects
211
Executive Secretary Administration Resume Examples & Samples
- Completion of relevant secretarial training
- Four (4) years of increasingly responsible secretarial/clerical work experience
- Successful college level secretarial or other relevant course work may be substituted for up to one (1) year of work experience
- Knowledge of office equipment and filing systems
- Typing 60 wpm with accuracy
- Proven expertise in the entire Microsoft Office Suite
- Ability to read, write, hear and verbally communicate in English to the degree required to perform the job
- Ability to compose and draft correspondence, meeting minutes, reports, etc
- Ability to handle difficult and stressful situations with tact, perseverance, and discretion
- Ability to interact with employees and members of the general public in a professional, efficient manner
- Ability to efficiently manage time and schedule tasks
- Must have initiative to work without constant supervision and direction
- Must be able to travel in accordance with any requirements of your job (if MMC and/or own vehicle used on MMC business, must possess valid California Driver’s License and upon request proof of liability insurance)
- College experience
- Prior executive secretary/clerical experience working for a hospital Administrator or an equivalent position in another industry
212
Executive Secretary Resume Examples & Samples
- Agency and its context within state government
- Rules, policies, procedures of section and work unit
- Personnel Rules
- Full range of complex secretarial functions
- Data gathering and summarization methods and techniques
- Problem-solving techniques
- Appropriate channels of communication with community members
- Appropriate safeguards for protecting confidential data
- Business English, spelling and basic math
- Understanding of administrative-level correspondence requirements in a political environment
- Computer software and programs
- Research
- Organization and time management
- Computer
- Supervisory
- Anticipate the needs of the Administrator
- Adjust to the particular work style of the Administrator
- Prioritize business items for the Administrator’s attention
- Establish and maintain effective interpersonal relationships with individuals at various organizational levels, lawmakers and other dignitaries contacting the Administrator’s Office and with the public in general
- Facilitate intra-agency and agency-external communications
- Set up and maintain files
- Take and transcribe minutes
- Maintain and protect confidentiality
213
Executive Secretary Senior Resume Examples & Samples
- Manages the calendar for the Vice President for Student Affairs (VPSA), including the scheduling of campus events, small and large group meetings, individual appointments, and calls
- Receives all guests and calls in a friendly, positive manner with proper decorum
- Provides information and refers phone and in-person inquiries to the appropriate person
- Seeks immediate resolution to problems as they surface
- Prepares and processes required paperwork for purchases and payments from the budgets of the VPSA and AVPSA including the monthly small purchase card and reconciliation of expenses
- Makes travel arrangements and ensures that all necessary travel forms and required paperwork meet state guidelines
- Creates and maintains an Excel Budget Sheet for all expenditures providing semester and end-of-year balance reports
- Demonstrates fiscal responsibility with regards to state and institutional guidelines including use of eVA
- Develops drafts and assists with the editing and proofing of documents, correspondence, and presentations for a variety of audiences
- Ensures the confidentiality and proper handling of secure and sensitive files and documentation
- Successfully juggle competing projects and deadlines
- Assists with the recruitment, selection, hiring, training and supervision of a student office worker; submits monthly timesheets on a timely basis
- When needed, provides assistance and support for institution or division-wide projects such as search committees, student complaint logs, and/or accreditation reports
- Other duties as required or assigned
- High school diploma or equivalent required; Bachelor’s degree preferred
- Extensive work experience in an office environment at the executive level; preferably in higher education
- Familiarity of people and institutional structure within and outside Student Affairs, as this person serves as a point of information and referral for campus and community constituents on a daily basis
- Must possess exceptional verbal, written, and interpersonal skills, as well as a command of confidentiality and tact
- Ability to maintain a sense of humor, discretion, and professional decorum
- Ability to make independent, professional judgements and plan ahead
- Demonstrated skill in handling fast paced and often competing pressures, as well as prioritizing workload; ability to respond to interruptions with grace
- Professional appearance, demeanor, maturity and poise in interactions with students, parents, faculty, staff, alumni, Board members, and donors essential
- Demonstrated proficiency with Microsoft Office; working knowledge of Banner, eVA, Terminal Four (website management system), and TK20 (assessment management system) preferred
- Significant work experience managing budgets and spreadsheets
- Knowledge of state and foundation budget policies and procedures relating to procurement, disbursement, and travel preferred
214
Executive Secretary Resume Examples & Samples
- Manage calendars and relieve executives of of administrative detail (e.g., timesheets, approving purchase requisitions, assembling meeting agendas and materials); assist in carrying out administrative policies and procedures
- Type correspondence or assemble/display statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions
- Assemble information from various sources and arrange into proper format; proofread written materials to identify errors in punctuation, spelling, and grammar; set up and maintain office files, records, and indexes
- Provide general information to office and telephone callers or refer them to the appropriate party; maintain control files to monitor the status and expedite the completion of staff assignments
- Coordinate time, place, and participant arrangements for meetings
- Sort, screen, prioritize, and route incoming mail; maintain office supply inventories and order supplies
- Assist other executive support staff in their absence or in order to complete critical HR functions or activities
215
Executive Secretary Resume Examples & Samples
- Prepares correspondence for the Administrator including drafting responses, taking and transcribing dictation and sorting, reviewing and distributing mail
- Monitors the operations of the Department in order to ensure that procedures and policies are followed and to keep Administrator informed
- Compiles information in order to produce periodic reports
- Maintains administrator's calendar including scheduling meetings and making travel arrangements
- Maintains and reconciles the journal entry system of expenditures for fund accounts and notifies administrator of problems
- Assists in supervising and training office personnel, processes payroll and monitors the budget in order to oversee the day-to-day operations of the Office and/or Department
- Reads and summarizes materials in order to keep the Administrator informed of pertinent events and information
216
Executive Secretary Resume Examples & Samples
- Maintains SVP, Finance and CFO’s calendar and accepts or declines commitments, both local and out of area, on his behalf. Reschedules existing appointments as deemed appropriate. Makes travel arrangements for executive as needed
- Plans all meetings hosted by SVP, Finance and CFO. Coordinates arrangements with internal and/or external participants
- Facilitates communications between executive and his direct reports. Assesses and prioritizes the urgency of situations and determines appropriate action
- Interacts with university offices to facilitate communications and critical information exchange. Handles all assigned communication and correspondence including sensitive and confidential matters
- Makes day-to-day administrative and operational decisions. Upholds office and record keeping systems and procedures
- Reviews and prioritizes incoming correspondence. Determines actions required and follows through to completion
- Screens incoming calls and visitors, determining what contact or action is required for satisfactory disposition. Provides ongoing public relations on executive's behalf with visiting dignitaries, trustees and other VIP's. Assists visitors with resolving problems, often coordinating resolution with other university offices
- Prepares business correspondence ensuring acceptable pre-established formats are followed. Takes and transcribes dictation of a highly confidential nature
- Maintains the confidentiality and currency of office records and correspondence
217
Executive Secretary Resume Examples & Samples
- Staffs the EBC Atrium Reception desk and answers telephones, and direct and assist guests
- Provides general office support such as greeting and directing visitors, and handling incoming calls
- Maintains conference room schedule for EBC meetings and conferences
- Arrange and monitor parking moratoriums
- Provides miscellaneous clerical support as needed for the CIO and UIT Leadership team and multiple Eccles Broadcast Center departments
218
Council Executive Secretary Resume Examples & Samples
- Graduation from an accredited four (4) year college or university with major coursework in Business Administration, Public Administration or in a field related to the job, plus three (3) years of experience in an administrative or executive secretary capacity
- Experience may substitute for education up to the maximum of four (4) years
- General knowledge of local, state and federal government
- Bilingual in Spanish/English
- Proficiency with Microsoft Office Suite, specifically with Word, Excel, Outlook
- Answers multi-line telephone, directs calls to appropriate person or takes messages
- Greets visitors, and serves as point of contact in providing assistance to citizens
- Organizes and maintains files related to office correspondence, reports and other pertinent data
- Coordinates the logistics of speaking engagements, conference calls and various types of forums for City Council Members
- Manages calendars, schedules appointments and plans travel itineraries
- Coordinates agenda issues with members of the City Manager's staff
- Sorts, distributes, and prioritizes mail, answers routine correspondence
- Prepares memos, letters and other documents such as notices or agenda for meetings
- Facilitates the handling of time sensitive requests such as CAFs (Citizen Action Forms) and other confidential documents
- Knowledge of the principles and practices of public administration and municipal government
- Knowledge of public administrative research methods, techniques, and report presentation
- Knowledge of the principles underlying the laws and regulations of the municipality
- Skill in oral and written communication
- Skill in handling multiple tasks and prioritizing
- Skill in using computers and related software
- Skill in data analysis and problem solving
- Skill in planning, organizing, and coordinating the efforts of several City departments and/or functions with other governmental or private agencies to accomplish program goals or objectives
- Ability to exercise discretion in confidential matters
- Ability to work with frequent interruptions and changes in priorities
- Ability to analyze a variety of administrative or operational problems and make sound recommendations for solutions
- Ability to establish and maintain good working relationships with other city employees and the public
219
Senior Executive Secretary Procurement Resume Examples & Samples
- Providing executive office support for the Global Chief Procurement Officer (GCPO), other members of the Global Procurement Leadership Team (GPLT) and the Procurement Department as a whole
- Handling all complex communications, agendas, action lists and meeting requests for the GCPO and GPLT
- Creating highly-detailed travel and visa arrangements for CPO & GPLT, both domestic & international
- Coordinating large and small events; scheduling and developing agendas and presentation materials for internal & external meetings
- Managing general office activities, layouts, and distribution of work across administrative team
- Maintaining the department Sharepoint site, global org charts, and other software systems
- Participating and levering Kellogg admin network for best practice sharing, talent pipeline visibility, and resourcing of contractors
- Supporting Supplier Development, Project Management, Knowledge Center, and Business Partner reporting and activities
- Performs specific tasks and assignments of a unique, unusual, sensitive, or confidential nature
- Expert proficiency in MS Office; ability to create spreadsheets, word processing, calendar management and manipulate presentation software
- Must possess strong organizational skills, interpersonal communications, and ability to maintain confidentiality
- Solid organization and prioritization skills
- Flexibility in handling multiple project
- Exercise good independent judgment, discretion, accuracy, organizational ability, initiative and strong interpersonal skills
220
Senior Executive Secretary Resume Examples & Samples
- You will have extensive calendar management for 4 individuals
- You will serve as primary site point of contact for scheduling, preparation and coordination of Covington DC CSO event planning
- You will provide administrative support to the DC CSO team managers as well as to the associates as needed
- You’ll complete expense reports for the Vice Presidents and team managers, as needed
221
Executive Secretary Resume Examples & Samples
- Provides administrative support to the School of Dentistry
- Schedules appointments and maintains room scheduling system for the school
- Maintains supplies for department
- Supports faculty with their course needs, including syllabus preparation and CANVAS support
222
Executive Secretary Resume Examples & Samples
- Maintains files, keeps records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature
- Facilitates decision-making, assembles and analyzes information, prepares reports, correspondence and memoranda
- Answers mail and inquiries on own initiative
- Follows up with other departments to ensure that requests are carried out
- Receives incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate party
- Provides support to reach-back staff deployed to Hanford Site in multiple organizations
- New hire support (working with HR to collect I-9 docs, W-4, making sure HR has requested email account, ordering cell phone if pertinent)
- Prepares and proofreads correspondence, reports, and other material
- May take dictation and transcribe notes
- May perform special projects that pertain to departmental goals as directed by supervisor
- Researches and obtains information for routine reports and special assignments. Compiles and analyzes data, and prepares reports for action by management
- Maintains vacation calendar
- Maintains contact list
- Assists with computer questions
- P-card purchasing as necessary
- Arranges travel and accommodations
- Prepares expense reports and obtaining approvals, sending to accounts payable
- Answers switchboard and routes calls or takes messages
- Greets and directs visitors - Maintains visitor log and security badging
- Incoming and outgoing postal and inter-office Mail distribution
- Schedules conference calls and meetings
- Maintains schedule for conference rooms
- Creates and maintains spreadsheets (inventory, contact lists, expense report tracking, invoice coding)
- Shipping & receiving of all packages
- Copying, filing, faxing
- Schedules and coordinates corporate events, meetings, social functions, and tour planning
- Transcribes meeting notes
- Office supply inventory and ordering
- Physical property inventory record maintenance
- Processes business card requests
- Document preparation for presentations (printing, binding, etc.)
- Invoice preparation for Accounts payable department (e.g., office printers, shredder service, and shipping)
- Compiles weekly accomplishments report
- Copier meter reads, toner requests, maintenance requests
- Contacting CI Shred for bin emptying
- Coordinates commercial coffee service
- Facilities management (coordinate office moves and contact with landlord for repairs/services)
- Advanced business school/secretarial training or related college degree preferred
- AECOM or URS experience preferred
- Proficiency in presentation packages is advantageous
223
Executive Secretary Resume Examples & Samples
- Must be able to learn Medical Terminology
- Must learn EPIC Scheduling system within one month of hire
- Coordinates the logistics of patients’ laboratory work through data entry, deadline management, third-party coordination, student and lab technician interaction, case management.etc
- Oversees the inventory needs of the clinic support laboratory to make sure material needs of the laboratory team are met
224
Personal Assistant to the Executive Secretary of the United Nations Economic Commission for Africa Resume Examples & Samples
- Assisting any staff of the Office of the Executive Secretary when requested
- Liaising and work closely with SROs Staff
- Performing other duties as requested
225
Executive Secretary Resume Examples & Samples
- 3-5 years previous experience as a Personal Assistant providing all aspects of high level manager support
- Experience of working at all levels within a complex matrix organization with many different conflicting demands. Resilient in meeting agreed objectives
- Must be customer-focused and comfortable working with and managing a diverse group of people
- Fluent English as a second language, Third foreign language ( Chinese ) is appreciated
- Secretarial qualifications
- Familiar with MS Office suite, particularly Outlook, Excel, PowerPoint and Word
226
Executive Secretary Resume Examples & Samples
- Support Senior Management Team
- Prepare expense reports, compile quarterly reports, and create analytical documents as needed
- Special projects related to Finance, Operations, and Human Resources
- Act as a liaison between employees as related to translating to/from Spanish/English as necessary
- Schedule meetings and manage calendars via Outlook; draft memos, letters, presentations, and other documents; attend meetings, record minutes and action items, and distribute to attendees; perform general office duties such as filing, retrieving documents, and other tasks as assigned
- Willingness and ability to work overtime as needed in order to meet hard deadlines
- Bachelor’s degree from a 4 year college or university or 4 years of related work experience, including at least 2 years of experience in supporting senior managers or executives
- Proficiency in MS Office suite including Word and Outlook
- Advanced proficiency in Microsoft Excel and PowerPoint
- Accountability: take ownership of assigned tasks and see them through to completion
- Maintain strict confidentiality and use discretion when dealing with sensitive or private information
- Excellent customer service, analytical, organizational, multi-tasking, and time management skills
- Superb verbal and written communications skills in English with a strong focus on proofreading and attention to detail
227
Executive Secretary Resume Examples & Samples
- Provide administrative assistance to the Division Director and Division managers
- Assist in the preparation, editing, and logging of documents for correct grammar, punctuation, spelling per Department guidelines
- Serve as the Division’s State Board of Education liaison and time accounting clerk
- Serve as the lead person to the support staff for the Division and perform a full range of secretarial duties
- Prepare a variety of forms such as training requests, purchase requisitions, request for travel advances, travel expense claims, duplicating requests, etc
- Receive and screen a variety of visitors and telephone calls from staff, other state agencies, and the general public and determine referrals to appropriate office staff
- Maintain and update Inquiries Referral Guide references
228
Executive Secretary Resume Examples & Samples
- Acts as first point of contact for the School of Medicine’s students, faculty and guests; greets and directs visitors and maintains a welcoming and positive environment
- Handles incoming calls and emails from prospective and current students, and accurately provides information that is within the scope of our requirements and releasable data
- Provides accurate information, resources and contacts (financial aid, premedical, AMCAS, Student Affairs, Student Wellness, Academic Success Program, etc.)
- Provides administrative support to department management and staff; provides front office backup reception and assists with unit programs as needed
- Schedules appointments and maintains office calendars; assists team with event registration and makes necessary travel arrangements and assists with reimbursements
- Uploads materials and presentations to websites and ensures page content is current, including social media coordination
- Coordinates with Student Interest Groups, volunteers, and other School of Medicine departments and committees
- Pre-screens medical school applications and processes according to status including file creation and noting appropriate history and processing dates
- Acts as back-up for Assessment Day processing and proctoring of applicants for Situational Judgement Testing (SJT)
- Participates in Assessment Day activities including tours, escorting applicants to Multiple Mini Interviews (MMI) and SJT’s, MMI set-up, and lunch
229
Executive Secretary Needed Resume Examples & Samples
- High degree of confidentiality
- Manages calendar
- Addresses telephone calls
- Composes and prepares correspondence
- Opens, reviews, sorts and distributes mail
- Organizes administrative duties to include: maintain office filing
- Knowledge of English composition
230
Executive Secretary Resume Examples & Samples
- Prioritizes, receives, and screens visitors and telephone calls
- Prepares and/or coordinates the preparation of correspondence, forms, reports and other written communications as required
- Prepares, processes and edits personnel, financial or operational reports and documents
- Provide direction to departmental and administrative level clerical employees
- Shift is from 8am to 4:30pm and as needed
- Approximately five years progressively more responsible related work experience required
- Background in event planning and coordination strongly preferred
- Experience with Microsoft Office Suite Preferred
- Experience with PowerPoint, Word, Outlook, and Excel
231
Senior Executive Secretary Resume Examples & Samples
- Responsible for travel arrangements for the Vice Provost including airline and hotel reservations, ground transportation arrangements, meeting arrangements, and expense reports
- Calendar support
- Vice Provost website and Blog updates
- Set up meetings, including all logistics (space, food, AV, etc.)
- Draft correspondence for the Vice Provost
- Other duties as needed which may include preparing and distributing briefing notebooks, sorting mail, delivering rush mail to other departments around campus, etc
- Excellent verbal and written communication skills (comfort with social media)
- Meticulous attention to detail and organization
- Thorough working knowledge of Microsoft Office suite of products
- Ability to enhance presentation format
- Professional and pleasant attitude with considerable tact, persuasion and judgment in interactions with internal and external constituents
- Demonstrated ability to work in a team setting with a broad array of people
- Ability to take initiative, multi-task and work well under pressure
- Determination and drive for perfection in work representing the Provost and the University
- Experience working with diverse array of people
- Three to five years of experience providing executive support at the Director level and above
- Working knowledge of Vanderbilt University
- Interest and willingness to engage with issues of Equity, Diversity & Inclusion
232
Senior Executive Secretary Resume Examples & Samples
- Manage heavy calendars utilizing Microsoft Outlook
- Schedule conference rooms and manage meeting requirements
- Plan and schedule travel
- Process staff expense reports immediately upon receipt and follow-up on payment status
- Generate reports including month end reports and Board presentations
- Create and modify templates to design PowerPoint presentations
- Handle incoming calls in a prompt and customer service oriented manner
- Generate business correspondence including letters, memos, reports, etc
- Manage inflow of data such as correspondence, mail, faxes, etc
- Excel in a team environment
- Collaborate with administrative team members as part of a cohesive team to pitch in where needed
- Learn basics of other administrative positions in order to provide back-up support
- A bachelor's degree strongly preferred, or, secretarial certificate/related work experience
- Must have 6+ years of Executive Secretarial experience
- Polished executive assistant with professional maturity and previous corporate environment experience required
- Ability to effectively interact with senior level management and maintain a high level of confidentiality
- Proficiency in all Microsoft Office software (Word, Excel, PowerPoint, and Outlook)
- Strong Excel - ability to create and manage spreadsheets, create charts and graphs
- Strong MS Word - ability to use advanced functions such as tables, graphs, use and creation of templates
- Strong PowerPoint - ability to create presentations from scratch
- Ability to maintain focus in an environment that can be distracting
- Effective time management skills and ability to work under deadline pressure
- Good writing and grammatical skills (i.e. for generating and editing memos)
- Must be extremely detail-oriented and possess strong communication and organizational skills
- Strong ability to multi-task, react and think quickly
- Must be flexible enough to work overtime if needed
- Ability to seek clarification or assistance when needed
- Desire to work as a true partner with Executive and anticipate needs
233
Executive Secretary Resume Examples & Samples
- Answers phones for all lines in the President’s Office
- Provides administrative support to the Executive Assistant to the President when needed
- Maintains office calendar and confirms meetings for the President
- Prepares event books for the President’s speaking engagements and events
- Orders and maintains office and kitchen supplies for department
- Provides additional general office support such as greeting and directing visitors, handling incoming calls and processing
- Assists the Assistant to the First Lady in executing functions at the President’s home and elsewhere on campus
- Assists with correspondence and duties at the University’s General Commencement ceremonies
- Maintains the office calendar
- Updates office mailing lists and contacts
- Assists with IT set-up for the President’s office conference room
234
Executive Secretary Resume Examples & Samples
- Administrative support experience is strongly preferred
- Strong working knowledge of basic grammar and business English
- Excellent organizational skills and the ability to handle multiple tasks
- Advanced PC skills and understanding of MS Word, Excel and Adobe Acrobat
- Ability to use automated office equipment and replenish supplies
235
Executive Secretary Resume Examples & Samples
- 40 % Coordinates workflow and schedules. Protects time for strategic work
- Acts as gatekeeper, managing calendars, scheduling meetings and appointments reflecting an understanding of priorities and reasonable work time needed. Schedules work time to ensure priority work gets attention. Screens and controls interruptions. Responds appropriately to questions from staff and meeting requests. Responds to email on director’s and associate director’s behalf as assigned
- Provides administrative oversight to projects managed by the director and associate director by managing due dates and important milestones with associated reminders, ensuring completion dates are met. Sets up and manages “tickler” system. Checks deadlines on incoming requests and puts preliminary work in play
- Provides meeting support. Collects key meeting preparation materials and distributes in advance ensuring directors/managers are prepared. For meetings led by Director and Associate Director, takes leadership role in developing agenda, meeting materials, presentations, logistical arrangements, and other meeting aides as needed. Attends meetings and prepares meeting minutes, and action items. Does other word processing, filing, and faxing
- 25% Arranges, organizes, and provides administrative and logistical support for organizational meetings
- Provides administrative support for ICLE Executive Committee work, including appointments, correspondence, and reports. Includes posting and maintaining key organizational documents and reports on an intranet for Committee members. Also handles logistics for these meetings including sending invitations, tracking attendance replies, reserving meeting space, the ordering, set up, and take down of food, handling meeting set up, and any issues that arise
- Schedules and oversees logistics for Advisory Board and other meetings with external participants, as needed, including sending invites, tracking attendance replies, pulling together and distributing background documents (e.g. agendas and minutes), reserving meeting space, ordering, setup, and take down of food, providing for AV and other supplies, handling meeting set up, and taking care of any issues that arise. Represents Director, Associate Director, and ICLE positively in dealing with guests and other external visitors by greeting them upon arrival, obtain and distribute parking passes, and providing them with general hospitality and assistance
- Provides administrative support for ICLE’s annual staff retreat, as needed and annual product planning retreat including research, facilities, support for agenda and materials preparation, distribution, evaluation, and follow up. Also provides logistical support which includes ordering and set up of food and snacks, and setting up for meetings with outside consultants, Administrative Team, and Lawyers meetings
- Provides general meeting support for Director and Associate Director including: monitoring schedules, triggering the development of agendas, materials, and presentations. Provides assistance and support, as needed. Provides meeting and materials preparation assistance as assigned. Handles filing and keeps files (hard copy and electronic) up to date. Monitors deadlines and provides regular updates on meeting related projects
- 20% Creates correspondence, communication, and reports. Completes special projects
- Leads, organizes, and provides support on special projects and reports as assigned including completing research, analyzing and recommending best approach, establishing objectives, determining priorities, managing time, working cooperatively with others and displaying good teamwork, monitoring progress, problem-solving, and making adjustments to plans. Takes leadership role in composing and distributing staff communications as assigned
- Prepares, composes, and edits correspondence, memos, reports, and presentations for directors’ signatures or continued development including but not limited to, staff presentations, executive committee reports, core management reports, ACLEA presentations, etc. Coordinates graphic support as needed
- Serves as collection and reminder point for communication that must be distributed to various groups
- Coordinates and handles communications about projects and reports
- Maintains confidentiality. Assures discreet handling of all business
- 10% Provides general administrative support
- Prepares expense reports and PCard reconciliation for Director and Associate Director, as well as staff attorneys. Includes coding invoices
- Makes travel and guest arrangements for Director and Associate Director, as well as staff attorneys
- Organizes and maintains files and records (written and electronic)
- Maintains procedures to ensure consistent performance of routines
- Completes other secretarial duties (e.g. making copies, collating)
- Attends major ICLE events to assist with set-up and registration on an as-needed basis
- Serves in back-up capacity for Administrative Assistant Senior and other administrative support staff as needed
- Bachelors’ degree in related field or equivalent combination of education and experience
- Experience using Concur desired
- Familiarity with U-M policies and procedures
236
Executive Secretary of Retail Banking for North Texas Resume Examples & Samples
- Provide administrative/secretarial support to the department executive
- Maintain confidence and protect operations by keeping information confidential
- Contribute to team efforts by initiating communication with team leaders and accomplishing related activities as needed
- High school diploma or general education diploma (GED)
- 3 years of secretarial or administrative assistant experience
237
Senior Executive Secretary Resume Examples & Samples
- Proactive Calendar Management
- Communicate via phone, email, and in-person with senior executives of portfolio holding companies. Communication includes coordinating calls and in-person meetings, as well as greeting executives and escorting them to the respective meeting location
- Monitor proxy hotline and group mailbox to assign and direct messages to the appropriate proxy analyst
- Process vendor invoices
- Primary support for various conference rooms and visitor offices on the floor
- Primary support for mailroom in location for supported teams
- Assist Merrimack IO associates with repair of equipment issues and facilities-related issues
- Assist with IO Recognition program for Merrimack IO associates
- Assist with coordination of Merrimack visitor space for IO associates
- Manage and prioritize calendars for multi-person teams
- Coordinate end-to-end meeting logistics across multiple organizations which may include
- A bachelor's degree strongly preferred or, secretarial certificate/related work experience
- Must have 4+ years of Executive Secretarial experience
- Since this position requires a broad understanding of company/functional policies and practices, Fidelity experience is preferred
- Professional presence to interact, meet, and greet with internal and external executives
- Proficiency in Microsoft Office software (Word, Excel, PowerPoint, and Outlook)
- Support multiple team members in dynamic environment
- Attention to detail with complete follow-through and support
- Update and follow up on delegated tasks to ensure progress to deadlines
- Ability to handle multiple tasks simultaneously
- The desire to support multiple people at various levels
- Willing to learn new technologies, such as Visio, Billing-Central, E-Quest, PPMC
