Executive Personal Assistant Resume Samples

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RD
R Denesik
Ramona
Denesik
4509 Douglas Squares
San Francisco
CA
+1 (555) 266 0495
4509 Douglas Squares
San Francisco
CA
Phone
p +1 (555) 266 0495
Experience Experience
08/2016 present
Boston, MA
Executive Personal Assistant to CEO
Boston, MA
Executive Personal Assistant to CEO
08/2016 present
Boston, MA
Executive Personal Assistant to CEO
08/2016 present
  • Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes
  • Support the CEO to manage workload and activities
  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
  • Assist CEO in planning of yearly master calendar
  • Propose and organize workspace planning
  • Responsible for filling, maintaining and retrieving of documents and records, reports and reference materials
  • Maintenance and repairs of office fixtures and fittings (e.g. air-conditions, light fittings, furniture, office equipment, security system, access cards and keys)
04/2010 03/2016
Philadelphia, PA
Executive / Personal Assistant
Philadelphia, PA
Executive / Personal Assistant
04/2010 03/2016
Philadelphia, PA
Executive / Personal Assistant
04/2010 03/2016
  • Assist in the preparation of meeting agendas, talking points, presentation materials etc., in advance of meetings or events
  • Provide proactive executive level support to minimise President’s time spent on administrative issues
  • Seek ways to ensure effective information management including review of material, prioritisation, filing and retrieval
  • Provide proactive executive level support to minimise CEO’s time spent on administrative issues
  • Work with other admin team members to cover the reception desk during lunch breaks and when the receptionist is out
  • Work well under pressure and deadlines
  • Process expenses reports, whereabouts reports, invoices and suppliers. Assist on approvals procedures, including for resource requests
04/2005 02/2010
Philadelphia, PA
Executive Personal Assistant
Philadelphia, PA
Executive Personal Assistant
04/2005 02/2010
Philadelphia, PA
Executive Personal Assistant
04/2005 02/2010
  • Processing invoices and payments, proof reading, printing and binding documents, reports and presentations
  • Responding to visitors to the building, stationery ordering, creating weekly itineraries
  • Drafting letters, preparing presentations, updating spreadsheets and managing e-mail work flow
  • Arranging conference calls, webinars and online meetings
  • Liaising with the HR, finance, systems, desktop and VFX departments
  • Liaising with internal colleagues and external clients at all levels to organise meetings and training sessions
  • Organising meetings, setting up conference and video calls
Education Education
Bachelor’s Degree in Analytical Skills
Bachelor’s Degree in Analytical Skills
Belmont University
Bachelor’s Degree in Analytical Skills
Skills Skills
  • Ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment
  • Strong attention to detail
  • Good timekeeping skills and ability to meet deadlines
  • Excellent word processing and IT skills, including knowledge of a range of software packages
  • Excellent attention to detail
  • Attention to detail
  • Strong communication skills, both written and spoken
  • Polished and professional demeanor
  • Excellent verbal and written communication skills
  • Able to Juggle and prioritize tasks
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4 Executive Personal Assistant resume templates

1

Executive / Personal Assistant Resume Examples & Samples

  • 3+ years of experience as an Executive Assistant
  • Bachelor's Degree in a related field
  • Expertise in executing travel arrangements and meeting planning
  • Experience working in the Financial area
  • Proficiency in Quicken
2

Senior Executive / Personal Assistant Resume Examples & Samples

  • 2-4 years Executive/Administrative Assistant experience, preferably in a financial services firm or supporting a sales team
  • Tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation
  • Flexible and adaptable to rapid changes in the daily work environment and be resourceful in solving problems
  • Excellent computer skills (MS Office Suite, Visio, etc.)
3

Executive Personal Assistant to Prominent Ceo Resume Examples & Samples

  • Maintaining a busy and ever-changing calendar with constant communication and follow-up
  • Assisting with planning, set-up, organization and seamless orchestration of small to large-scale events
  • Fielding heavy call volume and handling all correspondence on behalf of principal
  • Monitoring business expenses, managing all required travel itineraries, coordinating bill pay etc
  • Coordinating travel itineraries both domestic and abroad
  • Arranging meetings and booking conference rooms
  • Serve as all-around gatekeeper to company CEO
  • Full execution of all special requests, both business and personal, as well as the ability to handle multiple projects with ease
  • Additional general Executive Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations
  • Minimum 4 year degree from accredited college or university; Masters degree a STRONG plus
  • Minimum 7-10+ years related experience as an Executive Personal Assistant for a CEO, Chairman or C-Level Executive
  • Excellent references required from both current and previous employers
  • Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
  • Dedication to responsibilities; proactive and driven attitude; willingness to succeed at all costs
  • Superb communication skills, both written and verbal
  • Fast learner with ability to easily grasp and understand new concepts
  • Incredibly tech and computer savvy; proficiency in both Mac systems as well as iPhone, including but not limited to Office, Internet and email, bill pay, etc
  • Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
  • Flexibility in scheduling; willingness to work long hours and overtime, on call 24/7 via iPhone/Blackberry
  • Willingness to adapt to an ever-changing and often unstructured environment; ability to manage challenging personalities and high-stress environments
  • Valid Passport; willing to travel both domestically and internationally as needed
  • Valid Drivers License; confident driver with zero points on license and owns a car
  • Legally able to work within the United States
4

Executive Personal Assistant Resume Examples & Samples

  • Diary and inbox management
  • Travel and event organisation
  • Ensure team members are kept up to date with all meeting, events and deadlines
  • Liaising with internal colleagues and external clients at all levels to organise meetings and training sessions
  • Meet and greet visitors at all levels of seniority
  • Processing invoices and payments, proof reading, printing and binding documents, reports and presentations
  • Ensuring all administration is efficiently and correctly completed
  • Meeting preparation
  • Advanced Outlook, Intermediate PowerPoint, Word and Excel is beneficial
5

Executive / Personal Assistant Resume Examples & Samples

  • Impeccable organizational, project management, and problem-solving skills, including the capacity to coordinate details and anticipate obstacles
  • Exceptionally high standards of dedication, discretion, flexibility and a positive attitude
  • Demonstrated proficiency with Microsoft Office and the ability to leverage Outlook, Word and Excel as tools to enhance performance
  • Bachelor’s degree from accredited college or university
6

Executive / Personal Assistant Resume Examples & Samples

  • 1-2 years of previous administrative support experience in a corporate environment
  • College Degree
  • Comfortable working with all levels of staff
  • Polished and professional demeanor and attitude
7

Executive Personal Assistant Resume Examples & Samples

  • Maintain an accurate and manageable schedule for CEO
  • Draft letters, emails, reports and other correspondence as required
  • Spend time and become familiar with all aspects of the business, working with different departments
  • Provide administrative support for the CEO; manage him & his time
  • Coordinate all travel, engagements and meetings, including accommodation’s, dining, cater meetings space, and all logistics
  • Handle all phone calls, mail, and packages
  • Demonstrate a high level of customer service, professionalism, and confidentiality in all communications
  • Manage miscellaneous personal requests and ad-hoc/special request such as personal banking, create and proofread presentations and legal documents when necessary
  • Interface with employees, outside customers, and vendors
  • Assist with other matters as requested
  • 5+ years of administrative experience supporting an executive(s)
  • Personal assistant experience with C-level executive is required
  • Excellent customer service and problem solving skills
  • Strong computer skills, including proficiency with Microsoft Office and Outlook
  • Must have the flexibility to work extra time during busy periods as working hours may vary from day to day
8

Executive / Personal Assistant to CEO Resume Examples & Samples

  • Quick thinking, articulate, resourceful and flexible
  • Excellent organizational skills are a must,
  • Professional demeanor and consistent attendance
  • Minimum required hours are 8:00-5:00, Monday through Friday
  • Bachelor’s Degree not a requirement. ​​
  • Solid PC Skills, proficiency in Microsoft Office applications (particularly Outlook, Excel, Word and PowerPoint) is a must. Experience with SalesForce or an equivalent contact management systems a plus
  • Managing business calendars
  • Coordinating meeting and travel arrangements
  • Assembling written presentations
  • Logging business contacts and meeting notes
  • Greeting clients
  • Processing incoming and outgoing mail
  • Ad hoc project work
9

Executive Personal Assistant Resume Examples & Samples

  • To provide strictly private and confidential personal assistant role to the Senior Executive Officer
  • Maintain an accurate and manageable schedule for SEO
  • To facilitate meetings,schedule, debriefing meetings so follow up action can be implemented. Also, by arranging refreshments,seating,and taking minutes if required so
  • Draft Letters,emails and other correspondence required
  • Provide administrative support for the SEO and manage his time
  • Coordinate all travel engagements and meetings, including accommodations , dining, cater meetings space, and all logistics
  • Interface with employees, outside customers,vendors and government authorities
  • Assist AFS employees if it is required by the working process
  • Delights the customer
  • Able to Juggle and prioritize tasks
  • Plans and deliver results
10

Executive / Personal Assistant Resume Examples & Samples

  • 5+ years of prior experience as a Executive / Personal Assistant supporting a high-level Executive
  • Prior experience in a Family Office
  • Exceptional calendar management skills
  • Excellent IT skills (desktop, iPhone & iPad management)
  • Experience with Expense Report Management and Payroll
  • Knowledge of Private Aviation and Foundation Management
  • Estate Management experience
11

Executive / Personal Assistant Resume Examples & Samples

  • Understanding of luxury travel
  • Proficient with computer platforms and applications
  • Prior experience in Luxury retail industry
  • Bookkeeping/Quickbooks knowledge
12

Executive Personal Assistant Resume Examples & Samples

  • Full diary management incorporating meetings packs, resolving diary conflicts and responding to last minute changes
  • Overseeing current systems and processes that exist, review and change accordingly to drive efficiency and lean processes
  • Attending meetings and issuing of minutes to all concerned
  • Drafting letters, preparing presentations, updating spreadsheets and managing e-mail work flow
  • Proactively supporting the office function, natural awareness of day to day activities
  • Responding to visitors to the building, stationery ordering, creating weekly itineraries
13

Executive / Personal Assistant Resume Examples & Samples

  • Bilingual, English and Russian
  • 4+ years of experience as a Personal Assistant
  • Hands-on experience in New York City
14

Executive / Personal Assistant Resume Examples & Samples

  • 2-3 years' recent experience as an administrative/executive assistant in a fast-paced professional business environment
  • Superior customer service skills with excellent communication, both written and verbal
  • Highly organized, strong time management and multi-tasking abilities
  • Proficient with Microsoft Office suite of products
15

Executive Personal Assistant Resume Examples & Samples

  • Manage the efficient day to day running of the Director's office in line with company priorities and needs
  • Acting as point of contact for company Directors and Senior Management Team
  • Full diary management with complexed travel itineraries Globally
  • Monitor and manage the Director's email accounts
  • Arranging conference calls, webinars and online meetings
  • Attending board meetings and wider business relevant meetings and create an action log
  • Ensure all Director's are fully briefed and prepared for key business processes and meetings including quarterly company announcements, meetings with management , executives, staff or external parties
  • Carry out agreed operational activities
  • Manage the corporate property and facilities management
  • Review and continuously improve policies and procedures throughout the business
  • Enforce company policies and assisting with Human Resource matters that arise
16

Executive Personal Assistant to CEO Resume Examples & Samples

  • Very strong interpersonal skills - friendly and polished with high energy - and the ability to build relationships with potential partners, staff, Board members and external parties
  • Experience in contract administration or a paralegal background a big plus
  • Track record of streamlining processes, making suggestions on improvements allowing CEO and others to perform tasks more efficiently
17

Executive Personal Assistant Resume Examples & Samples

  • Provide a complete secretarial and administrative support function with limited or no guidance
  • Manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the executive’s time efficiency, including the management of travel itineraries for domestic and international travel
  • Record, produce and distribute minutes of management meetings and follow up on outstanding items
  • Draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders
  • Manage hard copy and electronic files and records and maintain an adequate filing system
  • Maintain office supply inventory and other additional supplies as needed
  • Prepare, complete and distribute the relevant management reports
  • High School / Diploma
  • Secretarial and Office Administration Management certification
  • At least 7 years’ experience, with a minimum of 5 years related experience in ICT industry
  • Excellent working knowledge of MS Office Suite (Word, PowerPoint & Excel)
  • Excellent understanding of MS Outlook
  • Demonstrate a proactive approach to work and a good understanding of the strategic objectives of the global business
  • Demonstrate a positive attitude
  • Able to cope well under pressure
  • Excellent planning and organising ability
  • Display the required level of confidentiality, discretion and professionalism when dealing with sensitive information
18

Executive / Personal Assistant Resume Examples & Samples

  • Several years experience in a similar administrative role from a fast-paced multinational business environment
  • Project administration and co-ordination experience an advantage
  • Strong oral and written communication skills in English (other languages like French a plus)
  • Very customer-centric
  • Ability to work independently and remotely from manager in international environment
  • Pro-active and able to anticipate issues
  • Sound organizational skills
  • Strong accuracy and attention to detail
  • Assertive and able to easily interact with people at all levels
  • Able to manage administration efficiency within multiple priorities and a fast paced environment
  • High degree of tact, diplomacy and confidentiality
  • Computer literate: MS office
19

Executive / Personal Assistant to CIO Resume Examples & Samples

  • Strong knowledge of MS Office, particularly Excel
  • Prior financial services experience
  • Proficient in PowerPoint
20

Executive Personal Assistant Resume Examples & Samples

  • Minimum of 3 years experience in full Executive/Office Administration Function
  • Accuracy and ability to pay attention to detail is essential
  • Bilingual advantageous
  • Self confidence and ability to handle pressure
  • Degree/Diploma/Certificate in Business Administration or any related qualification
  • Worked as executive P.A for at least 3 years for a well recognized organization
21

Executive / Personal Assistant Resume Examples & Samples

  • Proactively maintain the Managing Principal and Managing Directors’ calendars and schedule meetings and events relating to staff, operations, initiatives and client matters including agendas, timelines, meeting content, presentations, and general logistics
  • Schedule complex travel arrangements, ensuring all details and logistics of travel are clearly arranged and planned in advance
  • Serve as a liaison between internal and external contacts/clients in a professional manner
  • Review, prioritise, and track their email correspondence with discretion, including responding on their behalf as directed
  • Assist in the preparation of meeting agendas, talking points, presentation materials etc., in advance of meetings or events
  • Screen incoming calls/correspondence and respond independently when possible. Act on behalf of the Partners in correspondence and communications to clients, colleagues, and vendors
  • Clerical and admin duties will include scheduling conference calls and meetings; document preparation for meetings; filing; expense reports; and handling mail
  • Handle a high volume of confidential and sensitive information; prepare both routine and confidential correspondence, reports, presentations and other complex documents
  • Maintain contacts in CRM and Outlook
  • Assist the Admin team with projects as needed related to Marketing, Accounting, Office Services and HR
  • Work with other admin team members to cover the reception desk during lunch breaks and when the receptionist is out
  • Coordinate attendance/details relating to professional memberships, community relations, civic responsibilities and social and/or personal obligations
22

Executive / Personal Assistant Resume Examples & Samples

  • 5+ years of experience in an Assistant role with household support, administrative and management responsibilities
  • Microsoft Office/Suite proficient (Excel, Word, Outlook, etc.)
  • Working knowledge of Photoshop
23

Executive / Personal Assistant Resume Examples & Samples

  • 5+ years of experience as an assistant to a CEO, with prior household support and management responsibilities
  • Prior experience in a very active family/household dynamic, where both principals are involved in the daily activities
  • Ability to manage conflict, difficult conversations and feedback in a constructive manner
  • Skilled in Microsoft applications, particularly Outlook, Word, and Excel
  • Proficient in Photoshop
24

Executive Personal Assistant Resume Examples & Samples

  • Manage schedules – they manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the executive’s time efficiency, including the management of travel itineraries for domestic and international travel. They update project schedules and status as and when required
  • Meeting logistics – these individuals record, produce and distribute minutes of management meetings and follow up on outstanding items. They prepare the meeting agenda, arranging all meeting logistics and facilities as required
  • Manage information - they draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders. These individuals maintain the flow of information to colleagues as required and process incoming and outgoing mail and facsimile, sorting and distributing to the relevant individuals
  • Filing – the Executive Personal Assistant maintains and updates files, managing hard copy and electronic files and records and maintaining an adequate filing system
  • Office equipment and supplies – they maintain office supply inventory and other additional supplies as needed and ensure the efficient operation of office equipment by arranging for routine and necessary maintenance
  • General administration – these individuals prepare, complete and submit expense claims and expense reports for executives and other employees. They are required to prepare and create professional presentations in line with requirements. They co-ordinate smaller, less complex internal or office events and manage the relevant logistics related to these events
  • Query management – they answer and screen telephone calls and respond to and resolve any queries or escalate more complex queries to the relevant individual
  • Exceptional written and oral communication skills
  • Excellent word processing and IT skills, including knowledge of a range of software packages
  • The ability to work under pressure and to tight deadlines
  • The ability to research, digest, analyse and present material clearly and concisely
  • The ability to work on your own initiative
  • Honesty and reliability
  • Discretion and an understanding of confidentiality issues
  • Fluent in Dutch and English
25

Executive Personal Assistant Resume Examples & Samples

  • 4+ years of experience providing Administrative and Personal support to Executive-level staff
  • Microsoft Office/Suite proficient (Word, Excel, Power Point, Outlook, etc.)
  • Degree in Business and/or a related field
26

Executive Personal Assistant Resume Examples & Samples

  • Diary management for the management team
  • Facilitate the smooth running of all local and global meetings, ensuring meetings happen smoothly with all diaries co-ordinated across the network and meeting rooms booked in all locations
  • Build relationships with other support staff in the Framestore global offices to aid all global meetings with senior staff
  • Arranging travel (senior management only)
  • Organising meetings, setting up conference and video calls
  • Booking resources
  • Booking staff appraisals
  • Organising and filing confidential documents
  • Occasional work on presentations
  • Updating spreadsheets, databases and other administrative duties
  • Answering phone calls and taking messages from clients
  • Liaising with the HR, finance, systems, desktop and VFX departments
  • Organising client screening and events
  • Occasional personal tasks carried out to support the management team
  • Experience working in a global work environment
  • Advanced Microsoft office skills
  • The ability to work under pressure
  • Reliable and responsible attitude
  • Very good organisational Skills
  • Show initiative
  • An interest in animation and VFX, as well as emerging technologies
27

Executive Personal Assistant Resume Examples & Samples

  • Proactively manage calendar with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency
  • Handle all travel arrangements and make frequent revisions as needed, including airline, hotel, and car rental
  • Respond to emails, voicemails & other requests providing administrative support with follow up on all actions and deliverables
  • Responsible for all correspondence via phone and email
  • Act as a point person and partner with other administrative staff to ensure team success
  • Plan personal appointments, purchase & distribute gifts, assist with ad-hoc projects
  • Must operate independently in a confident and professional manner
  • Must be a detail oriented multi-tasker
  • Must have a strong sense of urgency
  • Must be able to think ahead- see potential problems before they occur & solve them
  • Must be polished and professional
28

Executive Personal Assistant Resume Examples & Samples

  • Actively manage emails by ensuring appropriate filtering and follow up on requests. Ensure all senders receive a response
  • Working with the Executive Office team, actively manage the diary ensuring all meetings are prioritised, planned and arranged. Ensure that all meetings run as smoothly as possible by managing attendance, collating and issuing pre-reads etc and liaise with the technology team where necessary, to make sure the technology works
  • Arranging telepresence and telecon facilities for international teams, respecting other faiths and customs globally
  • Identify dates for meetings, source venues, secure room bookings, accommodation, catering, facilities and manage attendance where necessary
  • Coordinate complex travel itineraries for the Chief Executive and office, by arranging global travel, compiling itineraries and agendas, anticipating visa requirements and applications (where applicable) and liaising closely with other BP offices. Where possible, having a “Plan B” available
  • Prepare and produce correspondence
  • Support the Chief Executive's wider team as appropriate
  • Build and maintain excellent working relationships with BP staff worldwide and with external contacts
  • Ensure that presentation materials are produced to the highest standards in line with BP approved guidelines
  • Update organisation charts and electronic distribution lists
  • Code invoices
  • Maintain a filing and archiving system and anticipating accessibility of documents
  • General office admin: log IT requests and faults, source and book meeting rooms, order stationery, meet guests, take minutes at meetings where requested, then transcribe and circulate
  • Support maintaining the shared Team Drive
  • Support maintaining the Gift & Entertainment Register
  • Other duties as required by the team
  • Strong track record in previous secretarial/PA roles
  • Highly proficient in software packages including Excel, PowerPoint and Word
  • Good team player who is self-motivated, proactive and flexible to changing circumstances
  • Ability to deal with people of all levels and liaise with senior people comfortably, both internally and externally
  • Ability to work independently, prioritise and cope with deadlines and unpredictable work requests
  • Strong networking and influencing skills
  • Highly discrete and professional approach
29

Executive / Personal Assistant Hamburg Resume Examples & Samples

  • Support the VP Service and the Management Team in their day to day tasks
  • Carry out analyses and reviews of various aspects of the business and prepare related decision material
  • Coordinate and set the agenda for the Service Management meetings and follow up on resulting actions
  • Organize, prepare and follow up on high level meetings (Global Service Management actions)
  • Successful completion of a Bachelor degree in Business, Engineering or comparable
  • Several year of professional experience in a similar position / area
  • Very good communications skills in German and English
  • Strong system and process understanding
  • Structured working methodology
  • Positive attitude and drive
30

Executive Personal Assistant Resume Examples & Samples

  • Provide a complete and professional secretarial and administrative support function, with limited or no guidance, to the Networking & EUC teams
  • Manage and co-ordinate the management team’s electronic diaries and schedule commitments to ensure maximisation of the managers’ time efficiency
  • Manage and co-ordinate Team travel arrangements, including flight and hotel bookings, management of itinerary and other travel related support
  • Record, produce and distribute minutes of management meetings and/or relevant management reports, and follow up on outstanding items
  • Draft letters and correspondence, prepare reports, and provide statistical information or related documentation. Ensure distribution to the relevant internal stakeholders
  • Preparation and collation of business presentations for senior leadership team
  • Manage the data capturing of budgets, and managing the Purchase Order process for the team
  • Coordination of any procurement requirements, (Purchase orders, logistics, etc)
  • 5-7 years’ experience in a similar role within a global organisation
  • High school / Diploma required. Secretarial and Office Administration Management qualifications preferred
  • Experience in managing multiple executives and teams
  • Demonstrated skill in managing business reports (MS Word and/or MS Excel), compiling and collating business presentations (MS Powerpoint), and managing purchase order processes
  • Proven ability to successfully manage multiple activities at any one time, and do so with excellent attention to detail
  • Demonstrate a positive and highly professional attitude while coping well under pressure
  • Display the required level of confidentiality, discretion and professionalism when dealing with sensitive information and senior stakeholders in a global organisation
  • Must be professional and well presented
  • Display good interpersonal skills
  • Ability to deal with people at an executive level
31

Executive Personal Assistant Resume Examples & Samples

  • Manage the Procurement Director’s and other senior membership team member diaries, travel plans and ensure meetings and tasks are appropriately prioritised
  • Organise leadership team meetings, team-wide events and conferences for the function and manage all associated logistics within a defined budget (i.e. sourcing and booking venues, preparing and issuing pre-read and agendas, inviting attendees and monitoring responses, organising technical equipment, etc)
  • Plan and co-ordinate domestic and international travel bookings ensuring all travel documentation is up-to-date, full programmes/itineraries are complete, vaccinations and travel safety requirements are in place and delegation of authority is issued for period of absence
  • Prepare and brief the business leaders for upcoming appointments, meetings, conferences, and/or external visits by providing them with all relevant materials in a timely manner
  • Act as the first point of contact for both internal and external visitors, screen incoming telephone calls and correspondence by ensuring queries are dealt with efficiently, actioning responses and/or delegating to other areas for action where possible to minimise disruption to the Procurement Director
  • Maintain organisation charts, distribution lists and other contact lists for the Procurement team
  • Undertake administrative activities including but not limited to meeting minutes, the preparation of reports and presentations, invoice processing, processing of internal expenses and the creation and maintenance of registers and financial spreadsheets
  • Lead and co-ordinate the internal communications such as teleconferences, updates, newsletters and other communications/events to ensure team connectivity
  • Undertake ad-hoc projects and administrative duties specific to the operating unit as required such as; assisting with on-boarding/induction of new team members; managing the team calendar of events and issuing reminders and; keeping the Procurement intranet site up-to-date
32

Executive Personal Assistant Temporary Position Resume Examples & Samples

  • Flexible, hard-working and result driven
  • Have strong interpersonal relations skills and be a team player
  • Confidential and sensitive
33

Executive Personal Assistant Resume Examples & Samples

  • Administrative support including coordination and management of communications (i.e. phone calls, regular mail retrieval, prioritization & response), calendar (appointments, meetings, travel schedule), travel (reservations, expense report processing and reconciliation for domestic and international travel) and documents (maintaining current files on a wide range of topics including presentation information and confidential material)
  • Compiling basic reports and presentations from information provided by the Managers and team members. Organising electronic and hard copy files and keeping them current. Assisting in the coordination of special events/tasks and visit planning
  • Work with current PA to support Sharepoint/BLT/Office Management etc
  • Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) – essential
  • Previous experience at a senior PA / Secretarial level – desirable
  • Positive, professional behaviour and demonstrated ability to work well in a fast-paced, team environment – essential
  • Proven customer focus/communication skills, with the ability to interact well with all levels of the internal organisation and external customer – essential
  • Commercially aware – essential
  • Ability to respond well to changes within the organisation – essential
  • Ability to think ahead and anticipate problems and needs – essential
  • Effective organisational skills with the ability to prioritise tasks quickly and efficiently – essential
  • Ability to remain calm under pressure – essential
  • Effective attention to detail – essential
34

Executive Personal Assistant Resume Examples & Samples

  • Detailed diary management including ensuring the organisation of internal and external meetings both in the UK and abroad to include room set up and clearance and ordering catering as required and that The Company Secretary is well prepared for meetings
  • Screening telephone calls, enquiries and requests and handling them where appropriate
  • Meeting and greeting visitors at all levels of seniority
  • Arrangement of any UK/overseas travel as required
  • Management of invoice processing
  • Creating and maintaining filing systems and archiving when required
  • Management and recording of the daily post
  • Copy typing
  • Organisation of seminars
  • Liaison with clients, suppliers and other staff
  • Organisation of car, computer and telephone maintenance as required
  • Excellent Word/Excel/Powerpoint skills
  • Superb organisational skills
  • Fantastic communication and diplomacy, facilitating good working relationships at all levels of the organisation
  • Good timekeeping skills and ability to meet deadlines
  • Impeccable integrity: Must ensure complete confidentiality and employ utmost discretion in relation to all work undertaken
  • Demonstrates professionalism and credibility
  • Shows superior ability to think ahead and to act intuitively in anticipating the requirements
  • Ability to prioritise workloads
  • NVQ Level 2 or 3 in Business and Administration
  • OCR Higher Diploma in Administrative Procedures
  • City & Guilds Advanced Diploma
  • Higher Professional Diploma in Business Administration
35

Executive Personal Assistant Resume Examples & Samples

  • Support Area Directors in all organizational, communicational and administrative matters on a very high level
  • Responsible for the preparation of moderate to complex spreadsheets and presentations using MS Excel and Power Point, which will become part of both internal and external communications for the company
  • Manage confidential data, including sensitive business and financial data
  • Responsible for event planning for both on- and off-site meetings & annual conferences, including all logistical set ups, equipment and travel
  • Responsible for arranging team meetings including managing all pre-reading, attending & taking minutes in meetings, following up on outstanding actions, ensuring permanent records are maintained, etc
  • Manage expense report submission, various budgets, invoicing and suppliers as required
  • Coordinate general administrative and organizational matters, e.g. organizing files and follow-up systems to improve work efficiency
  • Manage agendas, travel, meeting dates and expense reimbursement
  • Provide telephone and administrative support
36

Executive Personal Assistant Resume Examples & Samples

  • Executive & personal support
  • Book travel: flights, hotels, restaurants, transportation, etc (booking international experience is a plus)
  • Order, distribute, & maintain supplies
37

Executive Personal Assistant Resume Examples & Samples

  • Minimum 3-5 years’ of executive assistant experience
  • Matric plus a relevant office management degree
  • Advanced Word, Excel, PowerPoint and Microsoft Outlook experience
  • Excellent typing skills and speed
  • Strong interpersonal skills and the ability to work in a team
  • Driver’s License
  • Telephone Skills and etiquette
  • Excellent Verbal and written Communication skills
  • Listening skills, reliability and flexibility
  • Professionalism and Customer Focus
  • Efficient , organised and strong attention to detail
  • Self- Motivated, proactive and ability to prioritise tasks
  • Strong Administration skills
  • Discretion ad utmost respect for confidentiality
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Executive Personal Assistant Resume Examples & Samples

  • Act as gatekeeper; screen incoming calls in a timely professional manner and route accordingly
  • Prepare correspondence for executives and route accordingly
  • Manage heavy email activity, calendar appointments, and meetings
  • Coordinate and manage executives’ travel schedule
  • Assist with personal matters
  • Assist with execution of projects or specific stages of projects as assigned; track progress and results when necessary
  • Additional ad-hoc projects as assigned
  • Minimum 1-3 years’ experience assisting a senior level executive
  • Internet/Technology savvy required
  • High proficiency with MS Office (Word, Excel, PowerPoint and Outlook)
  • Ability to work with all levels of management
  • Exceptional grammar and proofreading skills required
  • Ability to handle multiple assignments and deadlines with accuracy
  • Detail-oriented and proactive
  • Interest in Fashion industry is a plus
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Executive Personal Assistant Resume Examples & Samples

  • Provide comprehensive administrative support to Consumer Healthcare HRBL’s. Schedule, arrange and monitor diary appointments, ensuring effective time management
  • Use understanding of concepts and methodology of work performed to proactively deal with issues for manager and in manager’s absence using initiative and knowledge to bring resolution. Identify process related issues, and propose creative and interpretive recommendations within remit
  • Co-ordinate extensive and complex international travel including preparation of itineraries and collation of documentation. Process necessary visa applications and ensure travel vaccination guidelines are met. Produce all types of documentation including preparation of materials in advance of regular key meetings
  • Organise all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, liaising with internal/ external parties
  • Be competent in various GSK systems to complete expenses on time, manage invoices and raise purchase orders in CERPS, update iTAG (holiday and absence management) and use Workday for HR activities
  • Assist new starters, manage movers and leavers for the HRBL team. Possibly take mentoring responsibility
  • Work closely with the SLT and SLT-1 PA’s for global R&D,Category and Europe and Americas
  • Manage a high volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates
  • Previous experience of supporting senior managers
  • Experience of interacting with other senior managers(grade 4+)
  • Recognized qualifications in administration and software package usage (Word processing, Powerpoint, Spreadsheets and Databases)
  • Advanced knowledge of Powerpoint,excel, word and communications tools such as Live Meeting, Skype and Videoconferencing are necessary
  • Competent in GSK systems (CERPS, Workday, HRG booking tool, iTAG etc)
  • Comfortable in interfacing with all levels of the organization, with a good understanding of interdepartmental relationships
  • Ability to cope with ever increasing changes whilst maintaining a calm and professional manner