Executive Personal Assistant Resume Samples

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R Denesik

Ramona

Denesik

4509 Douglas Squares

San Francisco

+1 (555) 266 0495

4509 Douglas Squares

San Francisco

Phone

p +1 (555) 266 0495

Experience Experience

Philadelphia, PA

Executive Personal Assistant

Philadelphia, PA

Gislason Inc

Philadelphia, PA

Executive Personal Assistant

Processing invoices and payments, proof reading, printing and binding documents, reports and presentations
Responding to visitors to the building, stationery ordering, creating weekly itineraries
Drafting letters, preparing presentations, updating spreadsheets and managing e-mail work flow
Arranging conference calls, webinars and online meetings
Liaising with the HR, finance, systems, desktop and VFX departments
Liaising with internal colleagues and external clients at all levels to organise meetings and training sessions
Organising meetings, setting up conference and video calls

Philadelphia, PA

Executive / Personal Assistant

Philadelphia, PA

Johns, Harvey and Schoen

Philadelphia, PA

Executive / Personal Assistant

Assist in the preparation of meeting agendas, talking points, presentation materials etc., in advance of meetings or events
Provide proactive executive level support to minimise President’s time spent on administrative issues
Seek ways to ensure effective information management including review of material, prioritisation, filing and retrieval
Provide proactive executive level support to minimise CEO’s time spent on administrative issues
Work with other admin team members to cover the reception desk during lunch breaks and when the receptionist is out
Work well under pressure and deadlines
Process expenses reports, whereabouts reports, invoices and suppliers. Assist on approvals procedures, including for resource requests

present

Boston, MA

Executive Personal Assistant to CEO

Boston, MA

Mitchell Inc

present

Boston, MA

Executive Personal Assistant to CEO

present

Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes
Support the CEO to manage workload and activities
Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
Assist CEO in planning of yearly master calendar
Propose and organize workspace planning
Responsible for filling, maintaining and retrieving of documents and records, reports and reference materials
Maintenance and repairs of office fixtures and fittings (e.g. air-conditions, light fittings, furniture, office equipment, security system, access cards and keys)

Education Education

Bachelor’s Degree in Analytical Skills

Belmont University

Bachelor’s Degree in Analytical Skills

Skills Skills

Ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment
Strong attention to detail
Good timekeeping skills and ability to meet deadlines
Excellent word processing and IT skills, including knowledge of a range of software packages
Excellent attention to detail
Attention to detail
Strong communication skills, both written and spoken
Polished and professional demeanor
Excellent verbal and written communication skills
Able to Juggle and prioritize tasks

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Executive / Personal Assistant Resume Examples & Samples

3+ years of experience as an Executive Assistant
Bachelor's Degree in a related field
Expertise in executing travel arrangements and meeting planning
Experience working in the Financial area
Proficiency in Quicken

Senior Executive / Personal Assistant Resume Examples & Samples

2-4 years Executive/Administrative Assistant experience, preferably in a financial services firm or supporting a sales team
Tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation
Flexible and adaptable to rapid changes in the daily work environment and be resourceful in solving problems
Excellent computer skills (MS Office Suite, Visio, etc.)

Executive Personal Assistant to Prominent Ceo Resume Examples & Samples

Maintaining a busy and ever-changing calendar with constant communication and follow-up
Assisting with planning, set-up, organization and seamless orchestration of small to large-scale events
Fielding heavy call volume and handling all correspondence on behalf of principal
Monitoring business expenses, managing all required travel itineraries, coordinating bill pay etc
Coordinating travel itineraries both domestic and abroad
Arranging meetings and booking conference rooms
Serve as all-around gatekeeper to company CEO
Full execution of all special requests, both business and personal, as well as the ability to handle multiple projects with ease
Additional general Executive Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations
Minimum 4 year degree from accredited college or university; Masters degree a STRONG plus
Minimum 7-10+ years related experience as an Executive Personal Assistant for a CEO, Chairman or C-Level Executive
Excellent references required from both current and previous employers
Exceptional organizational skills and dedication to responsibilities; prioritization and efficiency a MUST
Dedication to responsibilities; proactive and driven attitude; willingness to succeed at all costs
Superb communication skills, both written and verbal
Fast learner with ability to easily grasp and understand new concepts
Incredibly tech and computer savvy; proficiency in both Mac systems as well as iPhone, including but not limited to Office, Internet and email, bill pay, etc
Polished, poised and professional in both mindset and manor; use of utmost discretion at all times
Flexibility in scheduling; willingness to work long hours and overtime, on call 24/7 via iPhone/Blackberry
Willingness to adapt to an ever-changing and often unstructured environment; ability to manage challenging personalities and high-stress environments
Valid Passport; willing to travel both domestically and internationally as needed
Valid Drivers License; confident driver with zero points on license and owns a car
Legally able to work within the United States

Executive Personal Assistant Resume Examples & Samples

Diary and inbox management
Travel and event organisation
Ensure team members are kept up to date with all meeting, events and deadlines
Liaising with internal colleagues and external clients at all levels to organise meetings and training sessions
Meet and greet visitors at all levels of seniority
Processing invoices and payments, proof reading, printing and binding documents, reports and presentations
Ensuring all administration is efficiently and correctly completed
Meeting preparation
Advanced Outlook, Intermediate PowerPoint, Word and Excel is beneficial

Executive / Personal Assistant Resume Examples & Samples

Impeccable organizational, project management, and problem-solving skills, including the capacity to coordinate details and anticipate obstacles
Exceptionally high standards of dedication, discretion, flexibility and a positive attitude
Demonstrated proficiency with Microsoft Office and the ability to leverage Outlook, Word and Excel as tools to enhance performance
Bachelor’s degree from accredited college or university

Executive / Personal Assistant Resume Examples & Samples

1-2 years of previous administrative support experience in a corporate environment
College Degree
Comfortable working with all levels of staff
Polished and professional demeanor and attitude

Executive Personal Assistant Resume Examples & Samples

Maintain an accurate and manageable schedule for CEO
Draft letters, emails, reports and other correspondence as required
Spend time and become familiar with all aspects of the business, working with different departments
Provide administrative support for the CEO; manage him & his time
Coordinate all travel, engagements and meetings, including accommodation’s, dining, cater meetings space, and all logistics
Handle all phone calls, mail, and packages
Demonstrate a high level of customer service, professionalism, and confidentiality in all communications
Manage miscellaneous personal requests and ad-hoc/special request such as personal banking, create and proofread presentations and legal documents when necessary
Interface with employees, outside customers, and vendors
Assist with other matters as requested
5+ years of administrative experience supporting an executive(s)
Personal assistant experience with C-level executive is required
Excellent customer service and problem solving skills
Strong computer skills, including proficiency with Microsoft Office and Outlook
Must have the flexibility to work extra time during busy periods as working hours may vary from day to day

Executive / Personal Assistant to CEO Resume Examples & Samples

Quick thinking, articulate, resourceful and flexible
Excellent organizational skills are a must,
Professional demeanor and consistent attendance
Minimum required hours are 8:00-5:00, Monday through Friday
Bachelor’s Degree not a requirement.
Solid PC Skills, proficiency in Microsoft Office applications (particularly Outlook, Excel, Word and PowerPoint) is a must. Experience with SalesForce or an equivalent contact management systems a plus
Managing business calendars
Coordinating meeting and travel arrangements
Assembling written presentations
Logging business contacts and meeting notes
Greeting clients
Processing incoming and outgoing mail
Ad hoc project work

Executive Personal Assistant Resume Examples & Samples

To provide strictly private and confidential personal assistant role to the Senior Executive Officer
Maintain an accurate and manageable schedule for SEO
To facilitate meetings,schedule, debriefing meetings so follow up action can be implemented. Also, by arranging refreshments,seating,and taking minutes if required so
Draft Letters,emails and other correspondence required
Provide administrative support for the SEO and manage his time
Coordinate all travel engagements and meetings, including accommodations , dining, cater meetings space, and all logistics
Interface with employees, outside customers,vendors and government authorities
Assist AFS employees if it is required by the working process
Delights the customer
Able to Juggle and prioritize tasks
Plans and deliver results

Executive / Personal Assistant Resume Examples & Samples

5+ years of prior experience as a Executive / Personal Assistant supporting a high-level Executive
Prior experience in a Family Office
Exceptional calendar management skills
Excellent IT skills (desktop, iPhone & iPad management)
Experience with Expense Report Management and Payroll
Knowledge of Private Aviation and Foundation Management
Estate Management experience

Executive / Personal Assistant Resume Examples & Samples

Understanding of luxury travel
Proficient with computer platforms and applications
Prior experience in Luxury retail industry
Bookkeeping/Quickbooks knowledge

Executive Personal Assistant Resume Examples & Samples

Full diary management incorporating meetings packs, resolving diary conflicts and responding to last minute changes
Overseeing current systems and processes that exist, review and change accordingly to drive efficiency and lean processes
Attending meetings and issuing of minutes to all concerned
Drafting letters, preparing presentations, updating spreadsheets and managing e-mail work flow
Proactively supporting the office function, natural awareness of day to day activities
Responding to visitors to the building, stationery ordering, creating weekly itineraries

Executive / Personal Assistant Resume Examples & Samples

Bilingual, English and Russian
4+ years of experience as a Personal Assistant
Hands-on experience in New York City

Executive / Personal Assistant Resume Examples & Samples

2-3 years' recent experience as an administrative/executive assistant in a fast-paced professional business environment
Superior customer service skills with excellent communication, both written and verbal
Highly organized, strong time management and multi-tasking abilities
Proficient with Microsoft Office suite of products

Executive Personal Assistant Resume Examples & Samples

Manage the efficient day to day running of the Director's office in line with company priorities and needs
Acting as point of contact for company Directors and Senior Management Team
Full diary management with complexed travel itineraries Globally
Monitor and manage the Director's email accounts
Arranging conference calls, webinars and online meetings
Attending board meetings and wider business relevant meetings and create an action log
Ensure all Director's are fully briefed and prepared for key business processes and meetings including quarterly company announcements, meetings with management , executives, staff or external parties
Carry out agreed operational activities
Manage the corporate property and facilities management
Review and continuously improve policies and procedures throughout the business
Enforce company policies and assisting with Human Resource matters that arise

Executive Personal Assistant to CEO Resume Examples & Samples

Very strong interpersonal skills - friendly and polished with high energy - and the ability to build relationships with potential partners, staff, Board members and external parties
Experience in contract administration or a paralegal background a big plus
Track record of streamlining processes, making suggestions on improvements allowing CEO and others to perform tasks more efficiently

Executive Personal Assistant Resume Examples & Samples

Provide a complete secretarial and administrative support function with limited or no guidance
Manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the executive’s time efficiency, including the management of travel itineraries for domestic and international travel
Record, produce and distribute minutes of management meetings and follow up on outstanding items
Draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders
Manage hard copy and electronic files and records and maintain an adequate filing system
Maintain office supply inventory and other additional supplies as needed
Prepare, complete and distribute the relevant management reports
High School / Diploma
Secretarial and Office Administration Management certification
At least 7 years’ experience, with a minimum of 5 years related experience in ICT industry
Excellent working knowledge of MS Office Suite (Word, PowerPoint & Excel)
Excellent understanding of MS Outlook
Demonstrate a proactive approach to work and a good understanding of the strategic objectives of the global business
Demonstrate a positive attitude
Able to cope well under pressure
Excellent planning and organising ability
Display the required level of confidentiality, discretion and professionalism when dealing with sensitive information

Executive / Personal Assistant Resume Examples & Samples

Several years experience in a similar administrative role from a fast-paced multinational business environment
Project administration and co-ordination experience an advantage
Strong oral and written communication skills in English (other languages like French a plus)
Very customer-centric
Ability to work independently and remotely from manager in international environment
Pro-active and able to anticipate issues
Sound organizational skills
Strong accuracy and attention to detail
Assertive and able to easily interact with people at all levels
Able to manage administration efficiency within multiple priorities and a fast paced environment
High degree of tact, diplomacy and confidentiality
Computer literate: MS office

Executive / Personal Assistant to CIO Resume Examples & Samples

Strong knowledge of MS Office, particularly Excel
Prior financial services experience
Proficient in PowerPoint

Executive Personal Assistant Resume Examples & Samples

Minimum of 3 years experience in full Executive/Office Administration Function
Accuracy and ability to pay attention to detail is essential
Bilingual advantageous
Self confidence and ability to handle pressure
Degree/Diploma/Certificate in Business Administration or any related qualification
Worked as executive P.A for at least 3 years for a well recognized organization

Executive / Personal Assistant Resume Examples & Samples

Proactively maintain the Managing Principal and Managing Directors’ calendars and schedule meetings and events relating to staff, operations, initiatives and client matters including agendas, timelines, meeting content, presentations, and general logistics
Schedule complex travel arrangements, ensuring all details and logistics of travel are clearly arranged and planned in advance
Serve as a liaison between internal and external contacts/clients in a professional manner
Review, prioritise, and track their email correspondence with discretion, including responding on their behalf as directed
Assist in the preparation of meeting agendas, talking points, presentation materials etc., in advance of meetings or events
Screen incoming calls/correspondence and respond independently when possible. Act on behalf of the Partners in correspondence and communications to clients, colleagues, and vendors
Clerical and admin duties will include scheduling conference calls and meetings; document preparation for meetings; filing; expense reports; and handling mail
Handle a high volume of confidential and sensitive information; prepare both routine and confidential correspondence, reports, presentations and other complex documents
Maintain contacts in CRM and Outlook
Assist the Admin team with projects as needed related to Marketing, Accounting, Office Services and HR
Work with other admin team members to cover the reception desk during lunch breaks and when the receptionist is out
Coordinate attendance/details relating to professional memberships, community relations, civic responsibilities and social and/or personal obligations

Executive / Personal Assistant Resume Examples & Samples

5+ years of experience in an Assistant role with household support, administrative and management responsibilities
Microsoft Office/Suite proficient (Excel, Word, Outlook, etc.)
Working knowledge of Photoshop

Executive / Personal Assistant Resume Examples & Samples

5+ years of experience as an assistant to a CEO, with prior household support and management responsibilities
Prior experience in a very active family/household dynamic, where both principals are involved in the daily activities
Ability to manage conflict, difficult conversations and feedback in a constructive manner
Skilled in Microsoft applications, particularly Outlook, Word, and Excel
Proficient in Photoshop

Executive Personal Assistant Resume Examples & Samples

Manage schedules – they manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the executive’s time efficiency, including the management of travel itineraries for domestic and international travel. They update project schedules and status as and when required
Meeting logistics – these individuals record, produce and distribute minutes of management meetings and follow up on outstanding items. They prepare the meeting agenda, arranging all meeting logistics and facilities as required
Manage information - they draft letters and correspondence and prepare reports and statistical information ensuring distribution to the relevant internal stakeholders. These individuals maintain the flow of information to colleagues as required and process incoming and outgoing mail and facsimile, sorting and distributing to the relevant individuals
Filing – the Executive Personal Assistant maintains and updates files, managing hard copy and electronic files and records and maintaining an adequate filing system
Office equipment and supplies – they maintain office supply inventory and other additional supplies as needed and ensure the efficient operation of office equipment by arranging for routine and necessary maintenance
General administration – these individuals prepare, complete and submit expense claims and expense reports for executives and other employees. They are required to prepare and create professional presentations in line with requirements. They co-ordinate smaller, less complex internal or office events and manage the relevant logistics related to these events
Query management – they answer and screen telephone calls and respond to and resolve any queries or escalate more complex queries to the relevant individual
Exceptional written and oral communication skills
Excellent word processing and IT skills, including knowledge of a range of software packages
The ability to work under pressure and to tight deadlines
The ability to research, digest, analyse and present material clearly and concisely
The ability to work on your own initiative
Honesty and reliability
Discretion and an understanding of confidentiality issues
Fluent in Dutch and English

Executive Personal Assistant Resume Examples & Samples

4+ years of experience providing Administrative and Personal support to Executive-level staff
Microsoft Office/Suite proficient (Word, Excel, Power Point, Outlook, etc.)
Degree in Business and/or a related field

Executive Personal Assistant Resume Examples & Samples

Diary management for the management team
Facilitate the smooth running of all local and global meetings, ensuring meetings happen smoothly with all diaries co-ordinated across the network and meeting rooms booked in all locations
Build relationships with other support staff in the Framestore global offices to aid all global meetings with senior staff
Arranging travel (senior management only)
Organising meetings, setting up conference and video calls
Booking resources
Booking staff appraisals
Organising and filing confidential documents
Occasional work on presentations
Updating spreadsheets, databases and other administrative duties
Answering phone calls and taking messages from clients
Liaising with the HR, finance, systems, desktop and VFX departments
Organising client screening and events
Occasional personal tasks carried out to support the management team
Experience working in a global work environment
Advanced Microsoft office skills
The ability to work under pressure
Reliable and responsible attitude
Very good organisational Skills
Show initiative
An interest in animation and VFX, as well as emerging technologies

Executive Personal Assistant Resume Examples & Samples

Proactively manage calendar with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency
Handle all travel arrangements and make frequent revisions as needed, including airline, hotel, and car rental
Respond to emails, voicemails & other requests providing administrative support with follow up on all actions and deliverables
Responsible for all correspondence via phone and email
Act as a point person and partner with other administrative staff to ensure team success
Plan personal appointments, purchase & distribute gifts, assist with ad-hoc projects
Must operate independently in a confident and professional manner
Must be a detail oriented multi-tasker
Must have a strong sense of urgency
Must be able to think ahead- see potential problems before they occur & solve them
Must be polished and professional

Executive Personal Assistant Resume Examples & Samples

Actively manage emails by ensuring appropriate filtering and follow up on requests. Ensure all senders receive a response
Working with the Executive Office team, actively manage the diary ensuring all meetings are prioritised, planned and arranged. Ensure that all meetings run as smoothly as possible by managing attendance, collating and issuing pre-reads etc and liaise with the technology team where necessary, to make sure the technology works
Arranging telepresence and telecon facilities for international teams, respecting other faiths and customs globally
Identify dates for meetings, source venues, secure room bookings, accommodation, catering, facilities and manage attendance where necessary
Coordinate complex travel itineraries for the Chief Executive and office, by arranging global travel, compiling itineraries and agendas, anticipating visa requirements and applications (where applicable) and liaising closely with other BP offices. Where possible, having a “Plan B” available
Prepare and produce correspondence
Support the Chief Executive's wider team as appropriate
Build and maintain excellent working relationships with BP staff worldwide and with external contacts
Ensure that presentation materials are produced to the highest standards in line with BP approved guidelines
Update organisation charts and electronic distribution lists
Code invoices
Maintain a filing and archiving system and anticipating accessibility of documents
General office admin: log IT requests and faults, source and book meeting rooms, order stationery, meet guests, take minutes at meetings where requested, then transcribe and circulate
Support maintaining the shared Team Drive
Support maintaining the Gift & Entertainment Register
Other duties as required by the team
Strong track record in previous secretarial/PA roles
Highly proficient in software packages including Excel, PowerPoint and Word
Good team player who is self-motivated, proactive and flexible to changing circumstances
Ability to deal with people of all levels and liaise with senior people comfortably, both internally and externally
Ability to work independently, prioritise and cope with deadlines and unpredictable work requests
Strong networking and influencing skills
Highly discrete and professional approach

Executive / Personal Assistant Hamburg Resume Examples & Samples

Support the VP Service and the Management Team in their day to day tasks
Carry out analyses and reviews of various aspects of the business and prepare related decision material
Coordinate and set the agenda for the Service Management meetings and follow up on resulting actions
Organize, prepare and follow up on high level meetings (Global Service Management actions)
Successful completion of a Bachelor degree in Business, Engineering or comparable
Several year of professional experience in a similar position / area
Very good communications skills in German and English
Strong system and process understanding
Structured working methodology
Positive attitude and drive

Executive Personal Assistant Resume Examples & Samples

Provide a complete and professional secretarial and administrative support function, with limited or no guidance, to the Networking & EUC teams
Manage and co-ordinate the management team’s electronic diaries and schedule commitments to ensure maximisation of the managers’ time efficiency
Manage and co-ordinate Team travel arrangements, including flight and hotel bookings, management of itinerary and other travel related support
Record, produce and distribute minutes of management meetings and/or relevant management reports, and follow up on outstanding items
Draft letters and correspondence, prepare reports, and provide statistical information or related documentation. Ensure distribution to the relevant internal stakeholders
Preparation and collation of business presentations for senior leadership team
Manage the data capturing of budgets, and managing the Purchase Order process for the team
Coordination of any procurement requirements, (Purchase orders, logistics, etc)
5-7 years’ experience in a similar role within a global organisation
High school / Diploma required. Secretarial and Office Administration Management qualifications preferred
Experience in managing multiple executives and teams
Demonstrated skill in managing business reports (MS Word and/or MS Excel), compiling and collating business presentations (MS Powerpoint), and managing purchase order processes
Proven ability to successfully manage multiple activities at any one time, and do so with excellent attention to detail
Demonstrate a positive and highly professional attitude while coping well under pressure
Display the required level of confidentiality, discretion and professionalism when dealing with sensitive information and senior stakeholders in a global organisation
Must be professional and well presented
Display good interpersonal skills
Ability to deal with people at an executive level

Executive Personal Assistant Resume Examples & Samples

Manage the Procurement Director’s and other senior membership team member diaries, travel plans and ensure meetings and tasks are appropriately prioritised
Organise leadership team meetings, team-wide events and conferences for the function and manage all associated logistics within a defined budget (i.e. sourcing and booking venues, preparing and issuing pre-read and agendas, inviting attendees and monitoring responses, organising technical equipment, etc)
Plan and co-ordinate domestic and international travel bookings ensuring all travel documentation is up-to-date, full programmes/itineraries are complete, vaccinations and travel safety requirements are in place and delegation of authority is issued for period of absence
Prepare and brief the business leaders for upcoming appointments, meetings, conferences, and/or external visits by providing them with all relevant materials in a timely manner
Act as the first point of contact for both internal and external visitors, screen incoming telephone calls and correspondence by ensuring queries are dealt with efficiently, actioning responses and/or delegating to other areas for action where possible to minimise disruption to the Procurement Director
Maintain organisation charts, distribution lists and other contact lists for the Procurement team
Undertake administrative activities including but not limited to meeting minutes, the preparation of reports and presentations, invoice processing, processing of internal expenses and the creation and maintenance of registers and financial spreadsheets
Lead and co-ordinate the internal communications such as teleconferences, updates, newsletters and other communications/events to ensure team connectivity
Undertake ad-hoc projects and administrative duties specific to the operating unit as required such as; assisting with on-boarding/induction of new team members; managing the team calendar of events and issuing reminders and; keeping the Procurement intranet site up-to-date

Executive Personal Assistant Temporary Position Resume Examples & Samples

Flexible, hard-working and result driven
Have strong interpersonal relations skills and be a team player
Confidential and sensitive

Executive Personal Assistant Resume Examples & Samples

Administrative support including coordination and management of communications (i.e. phone calls, regular mail retrieval, prioritization & response), calendar (appointments, meetings, travel schedule), travel (reservations, expense report processing and reconciliation for domestic and international travel) and documents (maintaining current files on a wide range of topics including presentation information and confidential material)
Compiling basic reports and presentations from information provided by the Managers and team members. Organising electronic and hard copy files and keeping them current. Assisting in the coordination of special events/tasks and visit planning
Work with current PA to support Sharepoint/BLT/Office Management etc
Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) – essential
Previous experience at a senior PA / Secretarial level – desirable
Positive, professional behaviour and demonstrated ability to work well in a fast-paced, team environment – essential
Proven customer focus/communication skills, with the ability to interact well with all levels of the internal organisation and external customer – essential
Commercially aware – essential
Ability to respond well to changes within the organisation – essential
Ability to think ahead and anticipate problems and needs – essential
Effective organisational skills with the ability to prioritise tasks quickly and efficiently – essential
Ability to remain calm under pressure – essential
Effective attention to detail – essential

Executive Personal Assistant Resume Examples & Samples

Detailed diary management including ensuring the organisation of internal and external meetings both in the UK and abroad to include room set up and clearance and ordering catering as required and that The Company Secretary is well prepared for meetings
Screening telephone calls, enquiries and requests and handling them where appropriate
Meeting and greeting visitors at all levels of seniority
Arrangement of any UK/overseas travel as required
Management of invoice processing
Creating and maintaining filing systems and archiving when required
Management and recording of the daily post
Copy typing
Organisation of seminars
Liaison with clients, suppliers and other staff
Organisation of car, computer and telephone maintenance as required
Excellent Word/Excel/Powerpoint skills
Superb organisational skills
Fantastic communication and diplomacy, facilitating good working relationships at all levels of the organisation
Good timekeeping skills and ability to meet deadlines
Impeccable integrity: Must ensure complete confidentiality and employ utmost discretion in relation to all work undertaken
Demonstrates professionalism and credibility
Shows superior ability to think ahead and to act intuitively in anticipating the requirements
Ability to prioritise workloads
NVQ Level 2 or 3 in Business and Administration
OCR Higher Diploma in Administrative Procedures
City & Guilds Advanced Diploma
Higher Professional Diploma in Business Administration

Executive Personal Assistant Resume Examples & Samples

Support Area Directors in all organizational, communicational and administrative matters on a very high level
Responsible for the preparation of moderate to complex spreadsheets and presentations using MS Excel and Power Point, which will become part of both internal and external communications for the company
Manage confidential data, including sensitive business and financial data
Responsible for event planning for both on- and off-site meetings & annual conferences, including all logistical set ups, equipment and travel
Responsible for arranging team meetings including managing all pre-reading, attending & taking minutes in meetings, following up on outstanding actions, ensuring permanent records are maintained, etc
Manage expense report submission, various budgets, invoicing and suppliers as required
Coordinate general administrative and organizational matters, e.g. organizing files and follow-up systems to improve work efficiency
Manage agendas, travel, meeting dates and expense reimbursement
Provide telephone and administrative support

Executive Personal Assistant Resume Examples & Samples

Executive & personal support
Book travel: flights, hotels, restaurants, transportation, etc (booking international experience is a plus)
Order, distribute, & maintain supplies

Executive Personal Assistant Resume Examples & Samples

Minimum 3-5 years’ of executive assistant experience
Matric plus a relevant office management degree
Advanced Word, Excel, PowerPoint and Microsoft Outlook experience
Excellent typing skills and speed
Strong interpersonal skills and the ability to work in a team
Driver’s License
Telephone Skills and etiquette
Excellent Verbal and written Communication skills
Listening skills, reliability and flexibility
Professionalism and Customer Focus
Efficient , organised and strong attention to detail
Self- Motivated, proactive and ability to prioritise tasks
Strong Administration skills
Discretion ad utmost respect for confidentiality

Executive Personal Assistant Resume Examples & Samples

Act as gatekeeper; screen incoming calls in a timely professional manner and route accordingly
Prepare correspondence for executives and route accordingly
Manage heavy email activity, calendar appointments, and meetings
Coordinate and manage executives’ travel schedule
Assist with personal matters
Assist with execution of projects or specific stages of projects as assigned; track progress and results when necessary
Additional ad-hoc projects as assigned
Minimum 1-3 years’ experience assisting a senior level executive
Internet/Technology savvy required
High proficiency with MS Office (Word, Excel, PowerPoint and Outlook)
Ability to work with all levels of management
Exceptional grammar and proofreading skills required
Ability to handle multiple assignments and deadlines with accuracy
Detail-oriented and proactive
Interest in Fashion industry is a plus

Executive Personal Assistant Resume Examples & Samples

Provide comprehensive administrative support to Consumer Healthcare HRBL’s. Schedule, arrange and monitor diary appointments, ensuring effective time management
Use understanding of concepts and methodology of work performed to proactively deal with issues for manager and in manager’s absence using initiative and knowledge to bring resolution. Identify process related issues, and propose creative and interpretive recommendations within remit
Co-ordinate extensive and complex international travel including preparation of itineraries and collation of documentation. Process necessary visa applications and ensure travel vaccination guidelines are met. Produce all types of documentation including preparation of materials in advance of regular key meetings
Organise all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, liaising with internal/ external parties
Be competent in various GSK systems to complete expenses on time, manage invoices and raise purchase orders in CERPS, update iTAG (holiday and absence management) and use Workday for HR activities
Assist new starters, manage movers and leavers for the HRBL team. Possibly take mentoring responsibility
Work closely with the SLT and SLT-1 PA’s for global R&D,Category and Europe and Americas
Manage a high volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates
Previous experience of supporting senior managers
Experience of interacting with other senior managers(grade 4+)
Recognized qualifications in administration and software package usage (Word processing, Powerpoint, Spreadsheets and Databases)
Advanced knowledge of Powerpoint,excel, word and communications tools such as Live Meeting, Skype and Videoconferencing are necessary
Competent in GSK systems (CERPS, Workday, HRG booking tool, iTAG etc)
Comfortable in interfacing with all levels of the organization, with a good understanding of interdepartmental relationships
Ability to cope with ever increasing changes whilst maintaining a calm and professional manner