Assistant / Receptionist Resume Samples

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DH
D Hickle
Dasia
Hickle
21124 Lehner Meadows
Dallas
TX
+1 (555) 171 8155
21124 Lehner Meadows
Dallas
TX
Phone
p +1 (555) 171 8155
Experience Experience
03/2015 present
Detroit, MI
Sales Assistant / Receptionist
Detroit, MI
Sales Assistant / Receptionist
03/2015 present
Detroit, MI
Sales Assistant / Receptionist
03/2015 present
  • Providing assistance to the sales team
  • Inputs contracts for Account Executives, prepares presentations, types & proofreads correspondence, provides recaps, assists with expenses
  • Aptitude to make decisions and work independently without immediate direction or supervision
  • Runs various reports to monitor sign postings, take downs and proofs of performance
  • Working with sales staff and clients in researching and resolving discrepancies
  • Assisting maintenance and updating of sales support material, including our Intranet sales site as well as physical files
  • Answers questions about the company and provides callers with address, directions and other information
12/2011 10/2014
San Francisco, CA
Department Assistant Receptionist
San Francisco, CA
Department Assistant Receptionist
12/2011 10/2014
San Francisco, CA
Department Assistant Receptionist
12/2011 10/2014
  • Some work is completed without established procedures
  • Works on simple tasks using established procedures
  • Interdepartmental liaison to assist in the resolution of member and provider issues
  • Answers incoming Customer Service lines for members and providers
  • Performs administrative and clerical duties related to function or area
  • Perform Administrative/Clerical duties (electronic filing/faxing, copying, answering phones, setting up meetings, etc.)
  • Preparation of forms, maintaining databases, retrieving data and running reports, and other similar responsibilities within established time standards
01/2009 09/2011
Phoenix, AZ
Assistant / Receptionist
Phoenix, AZ
Assistant / Receptionist
01/2009 09/2011
Phoenix, AZ
Assistant / Receptionist
01/2009 09/2011
  • Working with PC - MS Office user
  • Calendar management
  • Professional appearance and work ethic
  • Organize meetings for the management team
  • Professional work environment, with job training and advancement opportunities
  • Manage incoming and outgoing correspondence
  • Supervise and control the activities of reception, arranging visits
Education Education
Bachelor’s Degree in Integrity
Bachelor’s Degree in Integrity
Virginia Commonwealth University
Bachelor’s Degree in Integrity
Skills Skills
  • Ability to focus on details and accuracy
  • Ability to display good time management and organizational skills
  • Basic proficiency in composition, grammar and spelling
  • Experience in a role requiring excellent communication skills
  • Ability to communicate effectively with patients, patients families, staff, and outside organizations and others
  • Ability to multi - task and prioritize as necessary
  • Ability to multi-task
  • Ability to work in a team environment
  • Ability to be flexible
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1

IBS Assistant / Receptionist Resume Examples & Samples

  • Production of all mass mailings for the firm, including letters, books, and marketing materials
  • Formatting and proofing letters, merging documents with data files, printing, and coordinating distribution of mass mailings
  • Ensuring that all mailings meet the firm’s guidelines for quality standards, design, and documentation
  • Handling paperwork for client files and accounting, such as postage costs and letterhead/envelope/label usage reports
  • Working with branch offices to send out letters, books, and marketing materials, as needed
  • Assisting the Investment Banking Services Department with call verification to obtain correct contact information
  • Work with various InterAction queries and Excel reports
  • Answer incoming calls and greet guests in a courteous and professional manner
  • Offer and provide guests with beverages while waiting in the reception area
  • Check employees in as they arrive and out as they leave
  • Reserve conference rooms for meetings
  • Preparation of conference rooms for catered meetings and events, including ordering
  • Sign for incoming packages
  • Keep the reception desk and rotunda area neat and orderly
  • Administrative clerical experience
  • Advanced competency in Microsoft Word
  • Intermediate/Advanced competency in Microsoft Excel
  • Accurate word processing skills (45+ wpm)
  • Excellent organizational and follow-up skills
  • Outstanding verbal and written communication and grammar skills
  • Strong phone etiquette
  • Experience in database management or customer service/call center, a plus
  • Ability to maintain the highest level of confidentiality
  • Ability to communicate effectively with individuals at all levels
  • Ability to take direction from other co-workers on the team
  • Ability to work independently, under pressure, and in a fast-paced environment
  • Ability to manage multiple priorities, maintain accuracy, and be flexible to work extended hours as needed
2

Local Sales Assistant / Receptionist Resume Examples & Samples

  • Ability to multitask and have a positive attitude required with the ability to work well in a team environment, in addition to communicating well with internal and external clients over the telephone
  • Flexibility with work schedule is desired but not required
  • Knowledge of Wide Orbit traffic system preferred but not required
3

Sales Assistant / Receptionist Resume Examples & Samples

  • Providing assistance to the sales team
  • Running and analyzing reports
  • Organizing the showroom
  • Ordering samples
  • Weekly selling - Workbench experience a plus
  • Daily order maintaince
  • Proficient with Excel
  • Excellent follow through skills
  • Multitasker
  • Adjusting to changing business needs
  • Adjust to order changes as they occur
  • Run reports to react to changes within accounts as they occur
  • Interface with Production and Design as directed by Account Executives
  • Candidate should have 1 to 2 years experience as a Sales Assistant, preferably
  • Must have strong organizational and communication skills
  • Proficient in Excel, Microsoft Office Suite
4

Sales Assistant / Receptionist Resume Examples & Samples

  • Action Orientation
  • Professional appearance and strong interpersonal skills
  • Basic Microsoft Word, Excel, and PowerPoint skills required
5

Sales Assistant / Receptionist Resume Examples & Samples

  • Ability to deal effectively with tight deadlines, and the diverse needs of,
  • Experience in an office environment & general business knowledge of
  • High level of proficiency in Microsoft Suite products including EXCEL,
  • Must maintain a positive attitude when communicating with members of
  • Facilitate the injection and processing of national advertising orders and
6

Medical Assistant / Receptionist Resume Examples & Samples

  • Medical Assistant (CMA) certificate
  • 1-5 years of Medical Assistant (MA) experience
  • Experience performing stress tests
  • Prior cardiac experience
7

Sales Assistant / Receptionist Resume Examples & Samples

  • Assists Account Executives with orders and traffic as needed
  • Prepare and assembles reports and presentations
  • Keep sales material/media kit up to date
  • Backup for Account Executives as needed to input traffic instructions into Vcreative
  • Create web banner ads for websites
  • Answers telephones, types correspondence and schedules appointments
  • Maintains account lists and mailing lists and employee lists
  • Additional duties as designated by the Director of Sales or Business Manager related to sales or administrative functions
  • Maintain/update quantitative and qualitative information/sales pieces
  • Streaming/web order entry
  • People Skills/Team Player
  • Aptitude to make decisions and work independently without immediate direction or supervision
  • Ability to interact with management and staff at all levels
  • Computer literacy in applicable programs including Microsoft Office and Photoshop
  • Ability to learn proprietary sales software
  • Problem-solving ability and skill in prioritizing
  • Ability to multi-task and handle pressures and deadlines
8

Sales Assistant / Receptionist Resume Examples & Samples

  • Greets, directs and announces visitors to the company
  • Answers questions about the company and provides callers with address, directions and other information
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) and other mail / deliveries
  • Maintains Reception area; ensures it is clean and organized
  • Enters requests for building issues via company system or processes
  • Excellent interpersonal skills and focus on the customer; professional in a fast-paced environment
  • Strong organizational / time management skills and be detail oriented
  • Able to compose emails and other written documentation clearly and concisely
  • Competent in Microsoft software applications (i.e., Word, Excel and Outlook)
  • Able to interpret a variety of situations and instructions furnished in written, oral, diagram or schedule form
9

BC Executive Assistant / Receptionist Resume Examples & Samples

  • Answer phones (multiple lines)
  • Greet staff, clients and interviewees
  • Manage Outlook calendar for the company President / Creative Director
  • Arrange and book meetings for the various conference and theatre rooms
  • Manage and periodically update extension lists for BC location & coordinate with other 2 locations
  • Manage and organize expense reimbursement for president/creative director
  • Manage logbooks for hard-drives, access badges, visitor badges, IT equipment
  • Arrange and coordinate travel for president, management and staff as required
  • Coordinate local and international courier packages
  • Assist in coordinating studio supplies and misc. orders
  • Arrange meals for President / Creative Director
  • Assist in prepping for client meetings and facility tours as needed
  • Misc. administrative tasks assigned by Accounting & Office Manager
  • Must have previous experience handling VIP clients and sensitive information
  • Proficient in Office including Excel & Outlook
  • Client service related experience an asset
  • Excellent knowledge of the local (downtown Vancouver) entertainment, restaurant & tourism scene
  • Photoshop experience an asset
10

LA Executive Assistant & Receptionist Resume Examples & Samples

  • Degree or focus on writing, screenwriting, or communications
  • Experience handling VIP clients and sensitive information
  • Knowledge of the local Los Angeles entertainment, restaurant & tourism scene
  • Photoshop experience
  • Previous experience as an Executive Assistant
11

Sales Assistant / Receptionist Resume Examples & Samples

  • Produces and distributes letters, faxes, forms and emails
  • Maintains office by ordering supplies, managing filing, and providing support to visitors
  • Books travels and completes expense reports as requested
  • Provides general office support to the sales manager, sales department and others as needed
12

Technical Assistant / Receptionist Resume Examples & Samples

  • Process Premium Finance Letters – scan, log and attach to file
  • Review, complete, and process Surplus Lines tax filing forms
  • Order current loss runs through company websites or as directed by broker. Maintain excel spreadsheet for loss runs needed for renewals
  • Clear accounts in the AIM system when requested
  • Identify claims and forward to our claims department for processing
  • Process notice of cancellations
  • Process reinstatement notices
  • Follow up on suspense items daily
  • Prepare correspondence and email to appropriate person as needed
  • Greet guest
  • Answer phones
  • Accept and sign for packages
  • Assure incoming and outgoing mailed is handled on a daily basis which would require scanning, copying, or faxing necessary documents
  • Ability to effectively interact with employees at all levels of the organization and with a variety of people from diverse backgrounds
  • Capability to effectively handle multiple tasks, details, and interruptions
  • Able to maintain a high degree of tact, professionalism and confidentiality
  • Ability to operate a multi-line phone, computer, calculator, fax machine, copier, scanner and other office equipment
13

Department Assistant Receptionist Resume Examples & Samples

  • High degree of integrity and trustworthiness
  • Computer and telephone system training
  • Standard software system training
  • Skilled, active listener
  • Ability to work 8:30 am to 5pm Monday – Friday
  • 2+ years of experience in an Administrative role
  • Basic proficiency in Microsoft Office Suite including Word, Excel and Outlook email
  • Basic proficiency in data entry and typing
  • Must have the ability to complete and pass the State of Florida AHCA background screening process
  • Previous experience in a role that required excellent telephone etiquette
  • Ability to focus on details and accuracy
  • Ability to display good time management and organizational skills
  • Ability to communicate effectively with patients, patients families, staff, and outside organizations and others
  • Ability to plan for and complete daily activities with minimum direction
  • Basic proficiency in composition, grammar and spelling
14

Department Assistant Receptionist Resume Examples & Samples

  • Knowledge of Microsoft Office including Microsoft Word
  • Must have flexibility to work part-time, three days per week, Monday-Friday, from 8:00 am to 5:00 pm
  • Experience in a role requiring excellent communication skills
15

Assistant / Receptionist Resume Examples & Samples

  • Set up internal meetings
  • Set up external meetings
  • Calendar management
  • Set up conference calls
  • Set up video-conferences
  • Send reminders
  • Document minutes of meetings
  • Travel coordination (domestic and international air, hotel, car)
  • Time and Expense Reporting and Reconciliation
  • Document Support and Management (includes client deliverables, Troom, contracts)
  • Technical Support (includes resolving client PC & phone issues, GPS, Sourcing, Intranet/Internet research, ITICS testing
  • Dual Role: Site Coordinator / Facility-refer to Facility Career Framework (if applicable)
  • Minimum 3 Years of Experience
  • Must have experience with Project Management Tools like and MS Office
  • Strong organizational skills required; including good time management skills
  • Ability and comfort interacting with all levels of management, business leaders and technology stakeholders
  • Motivated, reliable self-starter; proactive approach
  • Successful track record of managing competing priorities effectively
  • 0-2 years experience in a related role
  • Experience completing day to day tasks and project activities with minimal supervision
  • Ability to resolve issues and propose solutions in functional area
  • Demonstrated ability to create and meet deliverables in individual functional area
16

Assistant Receptionist Resume Examples & Samples

  • Work on simple tasks using established procedures
  • Depend on others for guidance
  • Work is typically reviewed by others
  • Maintain a pleasant, front office demeanor
  • Greet members as they enter and depart the senior center
  • Maintain the cleanliness of the reception area
  • At least 6 months of customer and/or clerical experience
  • Knowledge of customer service principles and practices
17

Department Assistant Receptionist Resume Examples & Samples

  • Perform Administrative/Clerical duties (electronic filing/faxing, copying, answering phones, setting up meetings, etc.)
  • Prepare documents and organize mailings
  • Assist with entering data in various systems
  • Perform duties specific to assigned team
  • Utilize multiple computer applications to complete assigned tasks
  • Comply with HIPAA regulations and learn all applicable company policies and procedures
  • Setting up equipment, applications, and handling general onboarding tasks for new employees
  • Able to change operational direction with little notice
  • Will maintain various logs and spreadsheets
  • Collect and distribute business documents timely and accurately
  • Maintain inventory of supplies for the operations staff
  • Multi-tasking abilities a plus
  • Previous Administrative or Clerical experience
  • 1+ years of experience using Excel, Word and Outlook
  • 1+ years of experience working within a fast-paced professional environment
  • Experience onboarding new employees
  • Healthcare and/or Managed Care experience
  • Claims experience
18

Registration Assistant / Receptionist Resume Examples & Samples

  • Reception, Front Desk: Greets walk-ins, answers the phones, and disseminates the Registrar Office e-mail to the appropriate members of the staff
  • Data Entry: advisor assignments, registrations, address changes, name changes, advisor assignment query (and checking with departments to review returning student advisors), and faculty on leave reassignments. Creation, tracking and data entry for degree audit documentation
  • Processing of all major declarations
  • Preparation of e-mails and information for the web regarding pre-registration, registration, grading, scanning paper documents into document management system, etc
  • Thesis collection and preparation for archiving, and providing documentation to staff member in the office for graduation processing
  • Associate’s Degree, or 3 years of experience in lieu of degree
  • 1 year of related experience
  • Strong verbal and written communication, interpersonal, customer service, organization and time management skills
  • Proficient in MS Office and ability to learn new software
  • Ability to take initiative, work independently and collaboratively
19

Operations Assistant / Receptionist Resume Examples & Samples

  • Proven ability to multitask
  • Excellent working knowledge of MS Office suite
  • Superior office skills
  • Comfortable working independently and as part of a team
20

Department Assistant Receptionist Resume Examples & Samples

  • 1+ years of professional administrative assistant or clerical experience
  • 1+ years of experience using Microsoft Excel, Word, and Outlook
  • Experience working within a fast-paced professional environment
  • Healthcare and/or managed care experience
21

Assistant / Receptionist Resume Examples & Samples

  • Manage incoming and outgoing correspondence
  • Supervise and control the activities of reception, arranging visits
  • Ensure the logistics for business trips for visitors and employees: taxi, hotel, flights, visa
  • Organize corporate events according to the communication plan
  • Maintain and update information boards, reports
  • Release orders in the corporate system
  • Organize meetings for the management team
  • Prepare various presentations
  • Purchase of office supplies
  • Prepare teambuilding activities
22

Department Assistant Receptionist Resume Examples & Samples

  • 1+ years of Professional Office experience
  • Ability to navigate Windows PC applications and utilize Microsoft Word, Excel, and Outlook to create/edit documents
  • Experience as part of a Switchboard/Contact Center team
23

Department Assistant Receptionist Resume Examples & Samples

  • Answer phones and route calls to specific people
  • Answer inquiries about the company
  • Coordinate office activities
  • Additional tasks as needed to support operations
  • High School Diploma/GED or 10+ years of equivalent work experience
  • Florida Registered Pharmacy Tech
  • Intermediate Microsoft Outlook skills (using/managing calendars and sending emails)
  • Beginner Microsoft Word and Microsoft Excel knowledge (creating, saving, and editing documents)
  • Associate's Degree or higher
24

Department Assistant Receptionist Resume Examples & Samples

  • Experience Answering and routing high volume of incoming calls
  • Experience Opening and distributing mail
  • Experience in a role requiring multi-tasking in a fast paced setting while using the phone and computer as primary work tools
  • Knowledge of MS Office (Outlook, Word, and Excel)
  • Healthcare/Medical background
25

Department Assistant Receptionist Resume Examples & Samples

  • 1+ years of Reception, Call Center, and/or Clerical experience
  • Basic skills using Microsoft Office (Excel, Word, Outlook, and PowerPoint)
  • Experience in a role requiring strong written and verbal skills for Business Communication
  • Experience in a fast paced setting using phone and computer as primary work instruments
  • Experience in a role requiring prioritization skills while handling multiple tasks
  • Experience with Avaya, Scriptmed, Pitney-Bowes, and CMS
  • Pharmacy/Medical background
26

PRN Medical Assistant / Receptionist Resume Examples & Samples

  • Measure and record vital signs (weight, height, blood pressure, etc.)
  • Ensure accurate and timely documentation into the EMR for all patient care, i.e. patient interview and history, vital signs, treatments, test results
  • Prepares patients for examinations and performs routine screening tests
  • Assists medical staff with exams
  • Performs front office duties, patient check in and out, schedule appointments, co-pays, and batching
  • Phlebotomy and collection of other lab specimens
  • Performs lab tests including preparing specimen, testing, and recording results. Ensures CLIA/OSHA compliance standards are met
  • Drug screens
  • Prepares and administers medications and immunizations per provider order
  • Changes dressings, applies bandages, removes sutures and other first aid procedures
  • Uses CPR skills when necessary
  • Maintains supplies, equipment, stocks, and sterilizes instruments
  • Assist patients in the scheduling of diagnostic tests, outpatient services and hospital admissions
  • Provide patient with information regarding preparations for the service and necessary registration
  • Maintains confidentiality of all patient and organization information, and follows HIPAA regulations
  • Participates in professional development activities and maintains professional affiliations
  • Performs other position related duties as assigned
  • Graduate of an accredited Medical Assistant program
  • Pediatric experience preferred
  • One (1) to five (5) years of experience preferred
  • Phlebotomy and lab experience required
  • Current BLS certification required
  • Excellent interpersonal and communication skills (oral/written) required
  • Experience working in a medical facility and/or front office preferred
27

Medical Assistant / Receptionist Resume Examples & Samples

  • U.S. Citizen preferred
  • Commitment to concepts of preventative health care programs and team approach to health care delivery
  • While not required, preferred consideration will be given to candidates who possess a background in the U.S. Navy or Coast Guard
28

Office Assistant / Receptionist Senior Resume Examples & Samples

  • Answer multi-line phones in a high-volume setting
  • Schedule academic advising appointments for a large multi-campus unit
  • Respond to phone and email inquiries
  • Transfer phone and email inquiries to appropriate ASU departments
  • Operate office equipment, such as copiers, fax machines, and computers
  • Create and/or updates reports or documents
  • Use Microsoft Outlook, Excel and WordUse a student information system (PeopleSoft)
  • Using multi-line phones
  • Appropriate telephone etiquette
  • Customer service and/or front line operations in a high-volume setting
  • Microsoft Office applications (e.g., Outlook, Word, and Excel)
  • Scheduling appointments
  • Maintaining accurate records
  • Using Office machines (e.g., computer, copier, and fax machine); Evidence of effective verbal and written communication skills, including composition, grammar, spelling, and punctuation
29

Accounting Assistant / Receptionist Resume Examples & Samples

  • Maintaining sufficient supplies inventory, ordering and organizing
  • Submitting purchase order requisitions and working with vendors
  • Maintaining Petty Cash fund
  • Assisting Business Manager to prepare various standard monthly journal entries and reversing entries in order to close month end
  • Assist with other Accounting clerical duties and other tasks as assigned
  • Answers phones and directs calls to proper department
  • 2 or more years of Accounts Payable experience is preferred
  • Previous broadcast experience is preferred
30

Team Assistant / Receptionist Resume Examples & Samples

  • Experience in a support role, Personal or Administration Assistant, ideally supporting multiple team members. Experience working in a busy office desirable
  • High level of communication skills, written and verbal
  • High integrity and business ethics demonstrated
  • Relevant industry experience beneficial
31

Medical Assistant / Receptionist Resume Examples & Samples

  • A minimum of one (1) year of experience preferred
  • Experience working in a medical facility preferred
  • Commitment to a customer service focus
32

Assistant Receptionist Resume Examples & Samples

  • Administrative support & back up function to Reception Team
  • Administrative support to Marketing department
  • Ad hoc
  • Opening of reception each morning (between 7am – 9am as required)
  • Communication with Receptionist to obtain thorough knowledge of Receptionist tasks and work procedures to handle efficiently
  • Receiving guests and phone calls
  • Keep Meeting Booking Tool updated
  • Full overview of meeting room incl. arranging coffee/tea etc. for meetings and clean out quickly after each meeting
  • Order of breakfast, lunch, dinners, and prepare for next day
  • Tidy up and keep common areas presentable (kitchen, mail/print rooms, lounge, etc.)
  • Post distribution to employees
  • Filling up office supplies in storage rooms
  • Production of books and binding of presentations, proposals, etc
  • Recommended but not a must
  • Intermediate skills in Outlook, Word, PowerPoint and Excel
  • Good Danish/English communication skills (written and oral)
33

Sales Assistant / Receptionist Resume Examples & Samples

  • Acts as an extension of the sales team by assisting with sales material creation, pricing, schedules, research, marketing communications, sponsorship proposals & recaps
  • Responds to client requests, e.g., spot times, modifications, airchecks
  • Inputs contracts for Account Executives, prepares presentations, types & proofreads correspondence, provides recaps, assists with expenses
  • Handles requests from executive team as necessary
  • Assist Business Manager in business functions related to billing, accounts receivable, barter, EEOC requirements, order office supplies, etc
  • Manages time; focuses on urgent and important tasks; avoids procrastination; follows up; shows strong attention to detail; meets deadlines
  • Adapts to shifts in priorities and urgencies
  • Proficient in Microsoft Office Suite; familiar with Salesforce, Viero or demonstrates ability to learn new systems quickly
  • Assumes responsibility & accountability for assignments and tasks
  • Actively listens; clearly and effectively conveys information; uses professional telephone skills; demonstrates effective business writing skills; shows excellent grasp of grammar
  • Exhibits good interpersonal skills; collaborates with others; maintains composure when faced with difficult situations and personalities, both internally and externally
  • Demonstrates competitive spirit; shows desire to “move up”
  • 1-3 years’ experience in radio/media role preferred
  • Experience in Salesforce preferred
34

Office Assistant Receptionist Resume Examples & Samples

  • Meet and greet guests, scheduling programs, hotels, meetings
  • Handling incoming and outgoing post, calls, courier, and taxi. Customs clearing on arriving packages from outside the EU
  • Coordinating maintenance methods
  • Participate in the new joiners’ on-boarding process (e.g. distributing badges, car space). Manage access cards, both company cards and landlord cards and parking space queries
  • Keep contact with building’s reception, security team and cleaning company
  • Managing indirect purchases, coordinating office and kitchen supplies
  • Keep the office and meeting rooms in an overall nice and tidy condition
  • Ordering and preparing food and beverage for meetings and for company stationery
  • Manage various types of databases for employees
  • Welcome job interviewees and managing tests
  • Helping out in connection with company-rented apartments of colleagues&#8217
  • Register the incoming invoices
  • Order taxi vouchers and maintaining a list of taxi usage
  • Support the office manager’s daily work with several administrative tasks and ad-hoc issues
  • Organizing events upon requests
  • College or university degree is an advantage
  • Confident user skills in Microsoft Office applications, advanced MS Excel knowledge required
  • Ability to identify & implement industry best practices to improve existing processes
  • Proficiency in speaking, comprehending, reading and writing English is a must
35

Admin Assistant / Receptionist Resume Examples & Samples

  • Maintains and tracks a variety of records. Prepares standard and routine reports, presentations, memorandums, letters, meeting agendas, and minutes of meetings using software applications such as word processing, spreadsheets, graphics, charts and databases. Correspondence can be moderately complex or difficult and generally, an overall knowledge of which is the best to use to complete the work is required. At times, may be required to know how to integrate more than one software application to prepare assignments
  • Provides phone coverage for group. Accepts incoming calls on behalf of the supported group and has the ability to respond to general questions and inquiries. Has the ability to research other questions and inquires and follows-up with original caller to provide necessary information. Takes messages and directs them to proper staff member when beyond the incumbent’s knowledge base. Welcomes incoming visitors and directs them to proper staff members
  • Performs other office activities to relieve the supported group of administrative tasks. Photocopies documents for supported group. Collates documentation as necessary. May perform other clerical duties such as stuffing envelopes and filing. Completes routine forms such as invoices, payroll documents, vouchers, etc. May order and maintain office supplies
  • May coordinate the work of other non-exempt positions. Generally performs such activities on a project basis
36

Admin Assistant / Receptionist Resume Examples & Samples

  • Microsoft Excel, Outlook, and Word
  • General knowledge of fax/copy/scan/print functions and equipment
  • Filing skills, both hardcopy and virtual
  • General entertainment industry knowledge, especially of Denver’s many music
37

Department Assistant Receptionist Resume Examples & Samples

  • Experience with Customer Service
  • Experience with CRM tool or Sales Force
  • Previous experience with receptionist duties
  • Multi-line phone system and online research experience
  • Ability to navigate Windows PC applications and utilize Microsoft Word, Microsoft Excel, and Microsoft Outlook
  • Data Integrity experience
38

Sales Assistant / Receptionist Resume Examples & Samples

  • Responding appropriately to incoming calls and emails from clients
  • Proper paperwork and order entry with high level of accuracy
  • Pulling reports as needed, including pre-logs, post-logs, invoices, late-runs, audience delivery/post-buy analysis reports, etc
  • Working with sales staff and clients in researching and resolving discrepancies
  • Working with traffic operations as needed
  • Assisting maintenance and updating of sales support material, including our Intranet sales site as well as physical files
  • Preparing multimedia presentations and supporting documents
  • Coordinating sales project merchandising and promotional support
  • Occasionally participating in outside sales functions / presentations
  • Being a positive and professional representative of TEGNA and our multiple advertising platforms
  • Entering makegoods
  • Entering and monitoring underdelivery
39

Medical Assistant / Receptionist Resume Examples & Samples

  • Utilize computer system to schedule appointments and track referrals
  • Opens and closes office as required
  • Assists in capturing patient demographic information
  • Takes active role in facilitation of team approach to functions within the department: Attends departmental meetings, Actively participates as a team member in resolution of problems as they are identified, Analyzes current procedures and suggests improvements for consideration
  • Maintain patient and physician office schedules
  • Conducts pre-visit planning by reviewing and updating the patient’s medical record prior to the appointment with recent test results and correspondence and determines needed services per practice protocol
  • Confers with the physician, NP or PA regarding any incomplete patient tests/consults or other incomplete orders to the patient visit
  • Prepares patients for the examination and treatment by escorting them from the reception area to the exam room prior to the provider entering the exam room: Height, weight and vital signs, Update medication list, Update allergies in record, Update personal, family and social history, Inquire about smoking status, Obtains the Chief Complaint for the visit
  • Provides other patient care services as needed/directed: Keeps exam rooms clean, Maintaining clinical supplies in exam rooms, Cleans and autoclaves contaminated instruments, Gives injections or immunizations within state approved scope of practice, Phlebotomy, Pulmonary Functions/Nebulizer, EKG, OB/GYN exams assist as needed
  • Disposes of Bio-Hazardous waste and regular waste per practice protocol
  • Maintains supplies: Medical supplies, Disposing of expired Sample medication
  • As appropriate: Assists with scheduling outpatient testing, Pre-certifying patients for procedures and referral processing, Responds to patient communications within practice guidelines, Refill medications per practice protocol
  • Communicates and Coordinates with providers or Care Coordinators regarding: Hospital discharge, ED visits, Consulting physicians, Community resources, Disease management, Patient Self management, Patient and/or family education on chronic conditions, Individualized patient care plan
  • Follow-up contact with patient as indicated to ensure compliance with recommendations, medications, labs or other testing as well as specialist visits
40

Office Assistant & Receptionist Resume Examples & Samples

  • Managing and ordering all supplies for the office
  • Manage reception and all common areas
  • Greet guests, manage mail and packages in reception area
  • Coordinate onsite meetings and lunch ordering
  • Maintain relationships with landlord and contractors
  • Administrative and project coordination tasks as requested
  • Manage the preparation of our monthly office 5k
  • Communicate with office on open positions, opportunities, and important information
  • Engage staff in the office events, promotions, and provide support for culture club items
  • Support department Admins and Assistants
  • None required
  • One-year receptionist experience preferred
  • Ability to maintain a professional and friendly demeanor
  • Ability to effectively multi-task with tight deadlines independently and on team
  • Ability to use programs such as Microsoft Word, Excel, Outlook
  • Ability to follow-through on deliverables and pay attention to details in the midst of multiple projects and deadlines
  • Ability to be flexible and adapt easily
41

Department Assistant Receptionist Resume Examples & Samples

  • Responsible for the routing of all incoming phone calls and faxes on a daily basis
  • Responsible for starting the referral process by receiving ,routing ,assigning and creating new patient demographic
  • Receive approx.100 faxes a day that are routed to the appropriate staff members and between 8-10 daily are new referrals and they receive 200 phone calls a day
  • Greet, sign in, and manage visitor traffic
  • Previous Customer Service experience
  • Experience working in an Office setting
  • Experience utilizing Microsoft Word and Excel
  • Receptionist experience or Medical office background
42

Department Assistant Receptionist Resume Examples & Samples

  • Answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance
  • At senior levels, function may include supervision of other clerical / administrative staff
  • Supports executives at the SLT level and below
  • Proficient in Microsoft Word (Data entry, creating and editing documents) and Microsoft Excel (Filtering and sorting spreadsheets)
  • Bachelor's Degree (or higher)
43

Medical Assistant / Receptionist Resume Examples & Samples

  • CMA, AAMA, RMA, CNMA, or CCMA Medical Assistant certification required within six months from hire date
  • CPR certification from a program approved by the American Heart Association required
  • One (1) year technical/vocational training school program or one (1) to three (3) years experience as a medical assistant required
44

Temporary Admin Assistant / Receptionist Resume Examples & Samples

  • Assist Administrative Support team as needed and directed on projects or requests
  • Provide receptionist duties. Manage incoming calls with a friendly and pleasant phone voice. Greet and direct all visitors, including vendors, clients, job candidates and customers with a high degree of quality communication and decorum. Ensure visitors are properly checked in, escorted and checked out
  • Responsible for ordering and maintaining inventory of basic office supplies as directed
  • Arrange travel for visitors and employees and assist with processing expense reports for the leadership team
  • Create and manage catering vendor relationships and coordinate food orders for meetings
  • Ensure conference rooms remain tidy and breakrooms are fully stocked
  • Completes all responsibilities as outlined on annual Performance Plan
  • Completes all special projects and other duties as assigned
  • Must be able to perform duties with or without reasonable accommodation
45

Sales Assistant / Receptionist Resume Examples & Samples

  • Responding to Broker requests via telephone, e-mail or fax
  • Organizing events in the region, managing event calendars, managing Continuing Education (CE) credits
  • Organizing seminar planning, posting and attendance
  • Quoting new business to Brokers
  • Managing quoting software supplies and distribution
  • Managing marketing supplies and materials
  • Providing illustration packaging/concepts library
  • Providing carrier information and basic product outline, including guidance on HUBLINK usage and navigation
  • Providing support on general administrative office services and is able to refer Brokers for specialized assistance
  • Reception duties (answering incoming calls, preparing incoming and outgoing mail)
  • Minimum of 1 -2 years’ experience within a sales, marketing or an administrative capacity
  • Willingness to commit to higher industry education (i.e. CFP, IFIC, CSI etc.)
  • Proficiency with MS Office Suite: Word, Excel, PowerPoint and Outlook
  • Customer focused and a strong team player with a positive attitude
  • Solid administrative skills including strong attention to detail, organization and accuracy
  • Ability to multitask and exercise initiative and work effectively in a team environment
46

Admin Assistant / Receptionist Resume Examples & Samples

  • Bachelor's or Associate's degree (Preferred)
  • One year administrative experience (Required)
  • MS Office (Word, Excel)
  • Ability to prioritize efficiently
47

Admin Assistant / Receptionist Resume Examples & Samples

  • Incoming calls -Directs all incoming calls to corresponding department or employee. May serve as backup for other NAMM departments
  • Greeting and Directing visitors -Contacts proper individuals of visitors and / or vendors Ensures that all visitors and vendors entering establishment are signed in and out on visitor’s log software. Provides visitors and vendors badges, WiFi access (if needed), and office logistics upon arrival
  • Employee Directory -Updates and maintains the Employee Directory on mynamm.com in coordination with the Help Desk
  • Reception Information -Creates and maintains SOP / reference material for Reception area
  • Delivered Packages -Receives, scans, and notifies recipient of all delivered packages or mail
  • Phone Reports -Utilizes Veramark phone reports to track call volume weekly
  • Conference Rooms -Coordinates & assists by overseeing all scheduling requests of Ontario’s 12 conference rooms
  • Supplies -Orders bottled water and other various supplies as needed or requested by executive staff and administrative assistants
  • CBB Arena Tickets -Communicates all upcoming hockey and soccer games to management as well as special events offered. Distributes tickets and coordinates payment for special events
  • Movie Tickets -Provides communication, ticket distribution collection of monies plus tracts ticket sales in coordination with the accounting department
  • Yosemite Conference room -Stocks supplies and refrigerator; turns off TV and projector as needed. Occasionally assists with A/V during meetings
  • Reports & Lists -Distributes new hire, transfer & term lists; phone coverage and cell phone list. Distributes Yearly birthday celebration calendar to assigned departments and coordinates birthday announcements and department notifications monthly
  • Casual Day -Handles casual day sign ups and communication weekly
  • Training- Provides training for backups and / or temporary help for phone coverage
  • Other Duties - Offers clerical assistance to Ontario Activity Committee, Employee Committee and other Departments as needed and / or requested. Other clerical duties / projects as assigned by manager
  • 2 years of experience with public contact / customer service
  • 1 year of experience in manning front reception desk and / or heavy phone call system
  • Ability to type 40wpm
  • Intermediate knowledge of Microsoft Outlook, Word, PowerPoint and Excel
  • Ability to speak English clearly and concisely
  • Able to work with all levels of the organization with professionalism
  • Understanding and working with expense reports a plus
  • Experience with scheduling a plus
  • We are looking for someone who is very reliable and consistent
  • Ability to multi - task
  • Must have great follow - through
  • Communicates well both verbally and in writing
  • Comfortable interacting with department’s leadership team
48

Escrow Assistant / Receptionist Resume Examples & Samples

  • Minimum of 2 years escrow experience, preferably in both front-end and post-closing processing
  • Experience with RamQuest system preferred, but not required
  • Great communication and customer-oriented skills required
  • Able to work proficiently in fast paced environment
  • Microsoft Suite proficient
49

Admissions Assistant / Receptionist Resume Examples & Samples

  • Minimum High School graduate or equivalency required
  • At least 3+ years clerical and customer service experience required, experience in healthcare industry strongly preferred
  • Able to multi-task well
50

Department Assistant Receptionist Resume Examples & Samples

  • Processes and logs requests for services, including eligibility verification within established time standards
  • Data entry into specifically designed databases within established time standards
  • Preparation of forms, maintaining databases, retrieving data and running reports, and other similar responsibilities within established time standards
  • Maintains documents and logs when applicable
  • Prepares and submits documents for mailing within established time standards
  • Benefit verification
  • Researches and resolves benefit issues
  • Answers incoming Customer Service lines for members and providers
  • Utilize multiple systems to attempt to resolve the issue on the call
  • Route those issues unable to resolve to the appropriate team for resolution
  • Respond to customers in a polite and courteous manner, projecting patience, empathy, caring, and sincerity in voice tone and words
  • Establish rapport over the phone quickly, and remain positive and upbeat
  • Consistently meet established productivity, schedule adherence, and quality standards
  • Interdepartmental liaison to assist in the resolution of member and provider issues
  • Performs administrative and clerical duties related to function or area
  • Works independently or under general direction to complete special project assignments
  • Provides administrative support to the general operations
  • Provides copying, faxing, and typing as needed
  • Participates in team meetings, supervision, QI Projects and other duties as assigned
  • Outstanding attendance record is critical, including punctual adherence to scheduled work start times, breaks and lunches
  • Proficient in Microsoft Word, Excel & Outlook
  • 1+ years of Customer Service experience communicating with and assisting customers within a professional environment
  • Ability to type at least 50+ WPM with high accuracy
  • Bachelor’s Degree (or higher)
  • Previous experience working in a call center within a fast paced environment
  • Healthcare Insurance experience
  • Ability to multi - task and prioritize as necessary
51

Medical Assistant / Receptionist Float Resume Examples & Samples

  • 1 Year Medical Assistant Experience Required
  • Confirms next day appointments and alerts patients as to what documentation is needed, including details associated with time-of-service payment
  • Ability to perform EKGs, draw blood, and administer injections as needed by assigned clinic
52

Medical Assistant / Receptionist Resume Examples & Samples

  • 1 year of Medical Assistant experience is preferred
  • Thorough knowledge of the meaning and use of medical terminology and abbreviations
  • Demonstrated sound judgment and composure with the ability to take appropriate action in
53

Office Assistant / Receptionist Senior Resume Examples & Samples

  • Oversees the reception desk of the School of Earth and Exploration
  • Answers telephones and greets visitors giving general information in response to inquiries; refers highly technical inquires to appropriate department
  • Sorts and distributes incoming and outgoing mail, and manages delivery of packages
  • Enters data and review accounts, reports, records or other documents for completeness, accuracy and conformity within established procedures; collects data to maintain such records
  • Files correspondence, memoranda, reports and other materials alphabetically or by other prescribed method
  • Coordinates the work of others and assists in the training of student employees
  • Types/word processes correspondence, reports and similar materials from rough copy or drafts; composes standard correspondence
  • Operates office equipment such as copiers, calculators, personal computers, fax machines and other equipment found in the office
  • Assists staff with special projects as directed
  • Experience working in an office environment, preferably as a Receptionist/Office Assistant preferred
  • Experience with in-person customer service as well as communicating professionally via telephone and email
  • Experience with data entry, word processing; MS Office Applications (i.e. Word, Excel, Outlook, PowerPoint)
  • Experience in using office equipment such as fax, copiers and scanners
  • Use of arithmetic, grammar and spelling
  • Experience in work that requires organizational skills
  • Experience in general record-keeping
54

Department Assistant Receptionist Resume Examples & Samples

  • Proficiency in MS Word and Excel (Creating documents, filtering and sorting a spreadsheet)
  • Bilingual English - Spanish
  • Healthcare knowledge
  • Ability to be flexible