Assistant / Receptionist Job Description

Assistant / Receptionist Job Description

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Assistant / receptionist provides editors and translators with all references, terminology and documentation necessary for accurate editing and translation of documents, publications and treaties.

Assistant / Receptionist Duties & Responsibilities

To write an effective assistant / receptionist job description, begin by listing detailed duties, responsibilities and expectations. We have included assistant / receptionist job description templates that you can modify and use.

Sample responsibilities for this position include:

Assist support personnel with daily functions as needed
Assist office manager with office supply orders
Complete messenger tracking
Check conference rooms before shift starts to make sure they are kept neat
Maintain clinic patient flow to and from exam/treatment area
Prepare patients for exams and testing
Ensure medical record availability and completeness
Maintain office supplies and cleanliness of patient space
Communicate with patients and staff, in person and on the phone
Provide phone coverage when needed for the office of the CEO, President & other executive level employees

Assistant / Receptionist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Assistant / Receptionist

List any licenses or certifications required by the position: CPR, BLS, CMA, CCMA, CNMA, RMA, AAMA, AED

Education for Assistant / Receptionist

Typically a job would require a certain level of education.

Employers hiring for the assistant / receptionist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Management, Business, Communication, General Education, Administrative Assistant, Technical, Business/Administration, Computer

Skills for Assistant / Receptionist

Desired skills for assistant / receptionist include:

Diagnostic and treatment room procedures
Examination
Meaning and use of medical terminology and abbreviations
Dentistry and dental procedures
Healthcare insurance and terminology
Technology tools within assigned responsibilities
Word
Excel
Microsoft Word
Medical terminology

Desired experience for assistant / receptionist includes:

Communicate directly with vendors for all requests when directed
Maintain reception area, ensuring a tidy & organized appearance at all times
Provide back up support to other members within the human resources and facilities departments
Assist with composing correspondence, providing assistance, and other administrative duties
Oversee heavy calendar management using Microsoft Outlook
Order kitchen and office supplies

Assistant / Receptionist Examples

1

Assistant / Receptionist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of assistant / receptionist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant / receptionist
  • Participate as needed in special department projects
  • Manage the supply ordering process for the building
  • Day to day operations, such as distributing, issue car security passes
  • Ability to manage projects and staff as needed from beginning to end
  • Expenses- maintain and settle in a timely manner through the Concur system
  • Answer phones for VPs, Update phone lists regularly and key databases
  • Greet Guests, maintain guest sign in records, issue visitor badges
  • Assist the office manager with other administrative duties as requested
  • Maintain reception space ensuring it remains tidy and including putting out reading materials
  • Check coats and offer snacks and beverages to clients
Qualifications for assistant / receptionist
  • Maintain proficiency with software applications/programs and/or department specific systems as required (ie
  • Greeting all visitors in a professional and courteous manner
  • Maintaining a clean and tidy reception area
  • Ensuring security and fire procedures for visitors are adhered to
  • Booking couriers and dealing with couriers and any deliveries
  • Ordering, monitoring and maintaining stationery levels
2

Assistant / Receptionist Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of assistant / receptionist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for assistant / receptionist
  • Maintain Master and NYC Conference Room Google calendars
  • Handle NYC office meeting scheduling and preparation
  • Field ad hoc project support requests from NY staff
  • Manage NYC office petty cash box
  • Manage cash and expense reconciliation process
  • Prepare and traffic bank deposits
  • Manage mail deliveries – distribute all incoming mail, interoffice mail and deliveries
  • Manage the outgoing Fed Ex deliveries including the daily delivery of Interoffice Mail
  • Meal ordering – order and set up meals for client related meetings
  • Courier services – initiate courier service via employee requests with a billable job number
Qualifications for assistant / receptionist
  • Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management, outside vendors and clients
  • Understand and perform tasks in a timely manner
  • Exceptional phone etiquetteA
  • 3 to 5 years of relevant experience as a Receptionist and Administrative Assistant
  • A self-starter with the ability to work in a team environment independently when appropriate
  • 1-3 years of administrative support preferred, or relevant customer service experience
3

Assistant / Receptionist Job Description

Job Description Example
Our growing company is looking for an assistant / receptionist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for assistant / receptionist
  • Perform additional duties assigned by the Office Administrator
  • Monthly update of badge audit and foreign nationals listing
  • Provides appropriate information, or directs requests to appropriate parties
  • Maintains Front Desk Manual, monthly listings (package delivery, staff phone list, visitor parking)
  • Communicate and coordinate with internal groups/admins
  • Processes invoices, forms, orders, in timely manner
  • Provides excellent professional customer service via phone, email, or in person, follows up on customer service interactions
  • Administrative support for Facilities & Services Team
  • Researches and creates monthly regional newsletter and related presentations
  • Processes requisitions and maintains purchase order files
Qualifications for assistant / receptionist
  • 2+ years of experience in an office setting, either as a receptionist or in an administrative support role
  • Candidates should have a strong customer service focus, with the ability to establish and maintain effective working relationships with staff, managers, vendors and the public
  • Must have a high attention to detail and excellent organizational skills
  • Prior experience working in a professional service firm and in an administrative support role is preferred
  • Expert ability to establish and maintain credibility and interpersonal relationships with diverse group of individuals
  • Possess creativity and ingenuity, initiative & reliability
4

Assistant / Receptionist Job Description

Job Description Example
Our innovative and growing company is looking for an assistant / receptionist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for assistant / receptionist
  • Assist with new colleague onboarding materials (name plates, badges)
  • Offer light calendaring support for designated group
  • Handle other support functions as required
  • Maintain visitor log book and seating chart for all departments
  • Issue building access and parking passes to guests and new employees
  • Order Supplies and postage for Office
  • Coordinate events and marketing materials
  • I-9 verification and reference checks
  • Greet all external visitors & staff
  • Receive, direct and relay telephone and fax messages
Qualifications for assistant / receptionist
  • Minimum 1 year experience as a Medical Assistant, or successful completion of QuadMed preceptorship program
  • Experience working with Workers Compensation preferred
  • Quickbooks and Microsoft Office experience required
  • Problem solving capacity
  • Knowledgeable of Microsoft Office programs
  • 1+ year of previous Administrative and/or Receptionist experience
5

Assistant / Receptionist Job Description

Job Description Example
Our innovative and growing company is looking for an assistant / receptionist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for assistant / receptionist
  • Greet Clients/ Customer and answer all incoming calls per company policy and proper telephone etiquette
  • Additional administrative responsibilities such as filing and basic data entry
  • May need to operate an Internet based phone system
  • Answering, screening and forwarding incoming calls
  • Perform mail duties
  • Filing, photocopying, scanning and collating information
  • Have good IT and communication skills
  • Be able to work effectively with others whilst managing your own workload
  • Understand the requirements of a document controller/admin assistant within the construction industry
  • Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department
Qualifications for assistant / receptionist
  • Ability to learn new tasks and/or software programs quickly
  • Spanish speaking definitely a plus
  • QuickBooks and prior payroll processing experience is a plus
  • Ability to work 8-5, Monday through Friday
  • Additional related training preferred
  • Multi Line Phone System experience

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