Corporate Receptionist Job Description

Corporate Receptionist Job Description

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Corporate receptionist provides general administrative and clerical support using Microsoft Excel for the purpose of creating reports.

Corporate Receptionist Duties & Responsibilities

To write an effective corporate receptionist job description, begin by listing detailed duties, responsibilities and expectations. We have included corporate receptionist job description templates that you can modify and use.

Sample responsibilities for this position include:

Intermediate skills in Microsoft Suite applications (MS Word, MS Excel, MS PowerPoint, Outlook and Adobe Acrobat)
Experience manipulating data in Excel, MS Office and Outlook
Assist in maintaining and updating company directory
Participate as support staff for company events and functions
Liaise with the on-site catering company, dealing with queries and issues as necessary
Place supply orders for Facilities Department and order paper for entire company each week
Comply with company policies and procedures on Health and Safety, Safeguarding, Equal Opportunities and undertake relevant training in these areas to ensure competence and compliance
Responsible for general operations and training of reception team at the Two Folsom Lobby
Administrate Safety Marshal Program and monthly Illness Injury Prevention Program (IIPP)
Recruit and train new and existing Safety Marshals

Corporate Receptionist Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Corporate Receptionist

List any licenses or certifications required by the position: RSA

Education for Corporate Receptionist

Typically a job would require a certain level of education.

Employers hiring for the corporate receptionist job most commonly would prefer for their future employee to have a relevant degree such as High School and Associate Degree in Associates, Education, General Education, Business, Administrative Assistant, Business/Administration, Management, Graduate, Hospitality, Communication

Skills for Corporate Receptionist

Desired skills for corporate receptionist include:

Microsoft Office
Word
Outlook
Administrative and clerical procedures
Outlook and Excel
Computers and relevant software applications
Excel
Microsoft Package
Company
Departments

Desired experience for corporate receptionist includes:

Greets and announces all visitors
Verifies and process employees that forget or lose their access control badge
Checks in and out temporary access badges and keys to vendors
Answer heavy phone traffic
Receives emergency procedure training including first aid, CPR and use of an AED machine
Assists with building evacuations

Corporate Receptionist Examples

1

Corporate Receptionist Job Description

Job Description Example
Our innovative and growing company is looking for a corporate receptionist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for corporate receptionist
  • Order and track all office supplies for various departments and budget account allocation of respective costs
  • Regular attendance is important to achieve overall company/departmental goals and is a requirement of the position
  • Maintain security by monitoring log book and issuing visitor badges
  • Maintain telecommunications system
  • Knowledge of staff movements in and out of organization
  • Assisting with some filing alongside HR
  • Assisting with a newsletter
  • Setting up for some events
  • Liaising with Office Manager to maintain adequate office stock levels including stationary, consumables and sundries
  • Welcome guests and inform appropriate party of their arrival
Qualifications for corporate receptionist
  • Answer all telephone queries and re-direct calls as necessary
  • Ensure meeting rooms are tidy
  • Accurately manage meeting room bookings
  • Update APG & Co Intranet
  • Book flights and accommodation for Executives
  • Submit expenses
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Corporate Receptionist Job Description

Job Description Example
Our company is looking for a corporate receptionist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for corporate receptionist
  • Answers multiple phone lines from various external constituents in a professional and courteous manner and directs callers to the appropriate associates
  • 2X per day, check the showrooms to ensure all is in order
  • Greets visitors upon arrival, confirms they have signed in, and assigns a badge
  • Contacts visitors’ host and directs guest to a seat/waiting area until their meeting/appointment
  • Consistently adheres to Front Desk and phone operations, procedure manual
  • Gently Informs solicitation calls and “walk-in’s” of No solicitation policy
  • Provides pleasant and courteous customer service to all callers and visitors, at all times
  • Transfers calls in a professional manner
  • Must maintain constant monitoring of e-mail throughout the day
  • Tracks incoming and outgoing packages/parcels and mail
Qualifications for corporate receptionist
  • Good administration skills for ad hoc assistance for Head Office
  • Photocopies )
  • Capability to resolve simple technical problems (power, laptop leads, connecting to Wi-Fi)
  • General knowledge of the Bank's policies and procedures especially in the commercial business environment
  • Must possess pleasant personality and initiative
  • Monitors package/mail log and obtains signature in timely manner as needed
3

Corporate Receptionist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of corporate receptionist. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for corporate receptionist
  • Receive payments and other deliveries from customers and by following the log in process couriers and notify proper departments
  • Oversees conference room reservations and scheduling to ensure bookings are accurate
  • Oversees incoming faxes and contacts recipient/s
  • Supports and assists in mailer projects
  • Inform in-house party
  • Main point of contact for meeting room reservation
  • Be the main contact for delivery, and mail, and coordinate the mail deliveries with the mail room DHL, TNT
  • Calls in building related maintenance , lights out, HVAC, , to building engineers
  • Mail and deliveries including distribution to recipients
  • Ensures tidy reception area, meeting rooms and kitchens at all times
Qualifications for corporate receptionist
  • Friendly and professional attitude
  • Minimum one year of professional experience in a receptionist or administrative assistant role
  • Successful track record of dependability and punctuality
  • Must be available for business hours of operations Monday-Friday 8am-5pm
  • Experience in Geriatrics
  • Experience with a health plan/health insurer and/or Medicare/Medicaid
4

Corporate Receptionist Job Description

Job Description Example
Our innovative and growing company is looking for a corporate receptionist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for corporate receptionist
  • Ensures the alarm systems are deactivated in the morning at the start of the normal duty day and re-activated in the afternoon at the end of the normal duty day
  • Assisting the administration team with reporting, document management and general office duties
  • A minimum of 5+ years’ experience within a reception role in a corporate environment
  • A friendly and cheerful demeanor combined with a high level customer service attitude
  • Polished and professional telephone communication skills
  • Book domestic international travel and accommodation
  • Answer and direct calls on multi-line switchboard
  • Set-up and clean-up conference rooms
  • Provide a corporate ‘front of house’ reception service and welcome visitors/clients/contractors ensuring sign-in/out procedure is followed
  • Deal with meeting room and training room bookings and cancellations
Qualifications for corporate receptionist
  • Experience working as a Receptionist in a similar role
  • Must be able to speak and/or communicate professionally over the phone and in person
  • Polished and professional in appearance
  • Proven proficiency
  • Work cooperatively as a team member
  • Secondary Education Diploma or GED equivalent and previous experience
5

Corporate Receptionist Job Description

Job Description Example
Our growing company is looking to fill the role of corporate receptionist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for corporate receptionist
  • Book visitor car parking as requested
  • Liaise with shuttle bus drivers, dealing with issues promptly and ensuring their weekly vehicle check list is completed
  • Liaise with the on-site Janitor on a variety of site related issues, including providing information for setting up training rooms in line with user’s requirements
  • Work closely with the on-site Facilities Manager and Assistant Facilities Manager, providing appropriate cover in their absence
  • Ensure all Health and Safety procedures are carried out and adhered to
  • Ensure First Aiders and Fire Wardens refresher training is booked and kept up to date in line with legislative requirements
  • Create security passes for new employees and maintain accurate records in respect of starters and leavers
  • Liaise with landlords and on-site security, dealing with queries and issues as necessary
  • Answer routine inquiries
  • Maintain neat appearance of reception area and conference room
Qualifications for corporate receptionist
  • Excellent communication skills, especially on the phone
  • Minimum 1 years' experience in a similar corporate role
  • Study towards a relevant qualification will be highly regarded
  • Minimum of three (3) years of administrative experience
  • Excellent command of the English language, with some Spanish ability
  • Responsible for scheduling conference rooms when needed

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