Administrator / Receptionist Job Description

Administrator / Receptionist Job Description

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Administrator / receptionist provides information regarding company policies and procedures as it pertains to security policies and network configuration and requirements.

Administrator / Receptionist Duties & Responsibilities

To write an effective administrator / receptionist job description, begin by listing detailed duties, responsibilities and expectations. We have included administrator / receptionist job description templates that you can modify and use.

Sample responsibilities for this position include:

Assist Establishment Manager with local and national projects as required
Maintain records to support all safety, welfare and environmental requirements and assist with audits as required
Fully understand and input to local initiatives to improve sustainability and other corporate objectives
Liaise with Reception colleagues to ensure post and courier items are distributed daily
Fire Marshall during fire evacuations and key input to improvement suggestions and lessons learned
Assist with local and national BeyondZero meetings and initiatives
Assist staff with archiving through our national supplier
Ensure stocks of stationery, kitchen, cleaning and first aid supplies are checked, maintained & restocked
Assist Senior Establishment Administrator and Establishment Manager with any health & safety issues raised, including those arising from the Establishment helpdesk, the Safety Observation Report (SOR) or Display Screen Equipment (DSE) systems
Prepare relevant/required documents (POs, PRs, Invoices, ) for payment and distribute/submit to management for approval and signatures

Administrator / Receptionist Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Administrator / Receptionist

Typically a job would require a certain level of education.

Employers hiring for the administrator / receptionist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Business, Administration, Business/Administration, Accounting, Communication, Technical, Education, English, Marketing

Skills for Administrator / Receptionist

Desired skills for administrator / receptionist include:

Local services and geography
Excel
Policies and procedures regarding client accounts and internal control policies
Security cage operations
Collision Industry
Insurance procedures and requirements
Inter-tel phone system
Journal entries and account reconciliation
MS Office
Microsoft Office suite

Desired experience for administrator / receptionist includes:

Fantastic team and environment
Assist with and/or coordinate company events, internal meetings, client visits, catering
Create presentations according to company standards
Timesheet coordinator
To act as requester and direct all invoices to approvers via Liquid Office
Experience of working in an office/administrative environment specific reception experience

Administrator / Receptionist Examples

1

Administrator / Receptionist Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of administrator / receptionist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administrator / receptionist
  • Covering the main reception when required, with the expectation to cover lunch breaks
  • Setting up meeting rooms as requested for both staff and clients, making sure that refreshments are provided
  • Undertaking mail room duties as required including accepting any incoming mail, food deliveries
  • Various administration and front of house duties as requested by the management team
  • Manage part-time staff to ensure regulation of workload and efficiency
  • Work flexibly within an agreed number of hours of work to maintain the most appropriate level of service provision
  • Participate in PDP, training and supervision processes
  • Keep abreast of developments in services, legislation and practice relevant to the client group
  • Undertake other duties appropriate to the grade of the post
  • Receives, sorts and routes mail to appropriate staff
Qualifications for administrator / receptionist
  • Executive Receptionist will provide professional assistance into an executive lobby of a well-known financial institution in Manhattan, NY
  • Some AV skills would be preferable alongside a basic knowledge of IT although training will be provided
  • Previous experience within a similar office administration environment, having undertaken some of the same duties
  • Strong customer service skills, with a pro-active mindset and good attention to detail
  • Good teamwork skills the ability to work independently
  • Friendly and bubbly with excellent communication skills
2

Administrator / Receptionist Job Description

Job Description Example
Our company is searching for experienced candidates for the position of administrator / receptionist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrator / receptionist
  • Maintaining accurate Accident Reporting
  • Manage office and conference services
  • Maintaining open and honest communication within the team companywide is a key component to successfully meeting all requirements for this position
  • Staff communication and information management
  • Planning & Despatching Helpdesk management
  • Co-ordinating maintenance activities
  • Supporting the Facilities team as required
  • Greet visitors and provide visitor badges and follow proper sign in/out procedures
  • Types and designs general correspondence, memos, charts, graphs, business plans, Proofreads for spelling, grammar and layout, making appropriate changes
  • Acts as a liaison with other departments and outside agencies including high-level staff
Qualifications for administrator / receptionist
  • Diploma holder in any discipline with at least 2-3 years’ relevant working experience
  • This role will require someone who is pro-active with self motivation and requires organisational skills, the ability to multi task and works well under pressure
  • Able to communicate effectively with customers and visitors
  • Knowledge of Health & Safety
  • Confident, Capable, & Articulate
  • Experience in a similar role is desirable but not essential
3

Administrator / Receptionist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of administrator / receptionist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrator / receptionist
  • Manages calendar and conference room scheduling for our NY office
  • Assist with minimal technology needs in NY office as needed basis
  • Manages coordination and relationships with contracted/vendor services (e.g., housekeeping, office renovations/move, HVAC vendor account/schedule quarterly maintenance)
  • Set up food catering & events
  • Weekly review of cameras for lp footage, as needed
  • Execute badging requests & audits daily/weekly
  • Maintain Labor Tracking database & audits
  • Maintain EFI audits
  • Maintain Ignite as administrator
  • Partner with legal team to maintain & update NDA's for both visitors & vendors
Qualifications for administrator / receptionist
  • Maintain SmarterSystems SmarterSign programs
  • Building Jira's for facilities & IT
  • Sustaining supply levels & ordering indirect supplies for all of FTM
  • Support to the recruiting team with paperwork and interview logistics
  • Work with AP & vendors to ensure timely payment, create PO's and add additional funds to incorrect PO's
  • Execute expense reports for VP of Manufacturing
4

Administrator / Receptionist Job Description

Job Description Example
Our growing company is hiring for an administrator / receptionist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administrator / receptionist
  • Where possible deal with all visitors requests professionally and efficiently printing visitor boarding passes, recharging mobile phones
  • Cover for Client Reception at 6 St Andrew Square and 1 George Street when required
  • Responsibility for checking the daily visitor report and badge printing for all expected visitors
  • Meet and greet visitors at reception desk, ensuring sign-in/out procedures are followed
  • Answer and forward phone calls as appropriate
  • Give access to the mailroom for deliveries
  • Manage calendars for conference rooms, as needed
  • Provide light technical assistance, including providing information and instructions for meeting room projectors and conference calls
  • Draft and post information, announcements and documents on company Intranet and other social media posts
  • Coordinate and schedule group meetings including monthly all-staff briefings, team lunches
Qualifications for administrator / receptionist
  • Politely answer phone line(s) /switchboard within three rings and respond / transfer calls as appropriate, or provide caller with email address , deal with general queries, take messages and ensure messages are relayed correctly and promptly
  • Book meeting rooms if visitors have arrived and are unable to do this themselves
  • Knowledge or willingness to learn Purchase Order raising methods /software
  • Qualifications in Communications, Journalism, Marketing and/or Business Administration
  • Financial acumen and data analysis
  • Provide light administrative support to others as needed
5

Administrator / Receptionist Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of administrator / receptionist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administrator / receptionist
  • Ensure kitchen is fully stocked with refreshments for staff and visitors
  • Booking travel and accommodation and venues for external meetings
  • Creating a professional and friendly first point of contact for our many visitors and employees
  • Answering, screening and directing telephone calls, taking and relaying messages, providing information and dealing with queries of callers and visitors
  • Greeting and connecting visitors to departments while maintaining security awareness
  • Processing incoming and outgoing mail and couriers daily
  • Providing general administrative and clerical support, including the preparation of correspondence and documents
  • Completing travel arrangements and being the point of contact for the recruitment website and AMEX travel for mine site employees, La Ronge and Human Resources employees
  • Completing SAP time entry for some departments and timesheet checks for all departments
  • Scheduling appointments and coordinating meetings and any associated catering
Qualifications for administrator / receptionist
  • Minimum 3 years of office admin experience in industry, or recent graduate from a post secondary office admin program
  • Ordering office supplies/replenishing office supplies/inventory
  • Polished, professional, friendly
  • Meet and greet guests and visitors
  • Maintain calendars and employee files
  • Answer calls and forward accordingly

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