School Receptionist Job Description

School Receptionist Job Description

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School receptionist provides clerical support to other departments for projects and/or assistance with approval of supervisor using computer skills (MS Word, Excel, Outlook, Teams, and others).

School Receptionist Duties & Responsibilities

To write an effective school receptionist job description, begin by listing detailed duties, responsibilities and expectations. We have included school receptionist job description templates that you can modify and use.

Sample responsibilities for this position include:

Prepares and/or edits electronic documents in word/excel/power point formats
Process materials for the purpose of disseminating information to appropriate parties
Warmly greet all visitors to the school and direct them to the appropriate place or person
Provide a professional and welcoming reception/front desk service
Deal with both simple and more complex enquires from internal and external customers in a professional manner, following established procedures, referring complex enquires to relevant staff members, ensuring all relevant facts and information that is needed is recorded and passed on
Undertake a variety of routine administrative duties to support the team and School (for example create and circulate the weekly teaching bulletin, manage driver authorisation forms, keep the School’s coffee room neat and tidy )
Organise meetings and coordinate the School’s calendar as needed
Provide support for the organisation of School graduation reception
Input into and interrogate School/University databases (for example Student Information Management System (SIMS) and reporting software (for example Business Objects) producing established reports and letters
Take an active role in the School Office supporting team objectives and administrative processes and other team members, contributing to the training of new team members

School Receptionist Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for School Receptionist

Typically a job would require a certain level of education.

Employers hiring for the school receptionist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Faculty, Administrative Assistant, Arts Administration, Spanish, Education, Management and Marketing, Social Media, Bookkeeping, Management, Dance

Skills for School Receptionist

Desired skills for school receptionist include:

CSUSA and school’s Vision
Mission and Values demonstrated by his/her commitment to act in an ethical manner using behaviors that promote a team concept
MS Word
Office practices and procedures that involve the operation of standard office equipment
Microsoft Office products Word and Outlook
Website management
Google
Excel
Goals and the role of every employee in achieving each of them
Purpose

Desired experience for school receptionist includes:

Maintain confidential filing systems and archives in accordance with the University’s data retention schedule)
Answer, log, and direct incoming calls using multi-line phone and messaging system
Greet visitors courteously, determine their needs, and direct them to the proper person, conference room, and/or office
Be responsible for the punctual daily opening and closing of the front desk
Train new administrative staff members that will perform reception relief
Create and organize a weekly front desk coverage schedule ensuring complete coverage

School Receptionist Examples

1

School Receptionist Job Description

Job Description Example
Our company is growing rapidly and is looking for a school receptionist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for school receptionist
  • Keep reception area organized, neat, and clean
  • Monitor conference room calendars ensuring rooms are not double booked
  • Maintain employee/intern/co-op/contractor sign in and sign out tracking sheets and assist with inputting weekly time tracking data
  • Update and distribute organization’s phone extension list as needed
  • Maintain and update a front desk resource manual
  • Assist with coordinating visitors for Pro-Pay meetings and DSP meetings as requested
  • Perform miscellaneous administrative tasks to support department team members as requested
  • Gives routine information to individuals with inquiries about the school
  • Initial review of enrollment documents
  • Assist with coordination of school events and processing, production & distribution of memos, newsletters
Qualifications for school receptionist
  • Ability to attain CPR and First Aid Certification as required
  • Team player willing to roll up sleeves and do whatever it takes to get the job done
  • Must be able to travel between school campuses during the work day as needed
  • Order and distribute school uniforms
  • Produce academic and school culture reports (report cards, progress reports)
  • Review Calendar requested for conference room usage on campus
2

School Receptionist Job Description

Job Description Example
Our company is looking to fill the role of school receptionist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for school receptionist
  • Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes
  • May perform various functions relating to students, such as locker assignments, emergency cards, record keeping, attendance, health room
  • Communicate information to staff, students, parents through various means, writing, public announcement systems, radio
  • Interact with and provide assistance to teachers, students, principals, custodians, nurse, district personnel and parents
  • Assist Administrative Assistant, Attendance Specialist and Library Media Specialist if necessary
  • Developing/preparing meeting agendas
  • Entering/gathering IT data
  • Running report cards and honor rolls
  • Maintaining students records/files
  • Signing in guests
Qualifications for school receptionist
  • Handling parent and sponsor requests
  • Maintaining the building calendar through Outlook with appointments
  • Managing and posting homework hotline
  • Managing and posting daily/weekly tutoring rosters with houseparents, and other office duties as assigned
  • High integrity to be a role model for the children
  • Able to secure Child Abuse, FBI and State Police clearances
3

School Receptionist Job Description

Job Description Example
Our company is looking for a school receptionist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for school receptionist
  • Performs a variety of clerical tasks which may include scheduling and maintaining records of school activities, tracking student attendance, check-in/check-out of supplies and materials, photocopying, typing, data input, sorting mail, making up file folders, and/or transmitting/receiving fax documents and email
  • Schedules appointments and meetings, which may include reserving conference rooms and facilities, organizing materials, sending out meeting notices, arranging for catering services, and maintaining calendars
  • Responds to telephone requests for specific materials to be mailed and assists with mailing general school information to parents
  • Responds to telephone and written requests for school information
  • Calls parents on waiting list when an opening at the school arises
  • Answers telephones, routes and screens calls, responds to inquiries from the public, and provides information about the organization
  • Greets all visitors and monitors the front reception area
  • Maintains and communicates corporate and school contact information
  • Opens and sorts mail, collects and distributes parcels, transmits and delivers facsimiles, assists with copying, mailing, and other administrative tasks as needed
  • Point of contact for parent complaints
Qualifications for school receptionist
  • Experience working in a school office setting highly desired
  • Must be able to present a professional office with great customer service skills
  • Must have a positive attitude and be able to collaborate with others, while helping to maintain a pleasant working environment
  • Ability and willingness to take directions
  • Monitors office equipment and ensures proper service/maintenance (i.e., copy machines, postage machine)
  • Orders supplies pertaining to copy machines and front desk area
4

School Receptionist Job Description

Job Description Example
Our growing company is looking for a school receptionist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for school receptionist
  • Keeps supply room neat & tidy
  • Prepares package/labels and track special mail for UPS, DHL, FedEx
  • Prepares packages for courier services to the schools
  • Is familiar with general policies, school information, websites, and provides instruction for public
  • Performs other duties as delegated by Executive Assistant or VP of Education
  • Follows federal and state laws, company policies
  • Serves as building receptionist
  • Greets and assists office visitors in a positive and professional manner
  • Responds to customer services needs over the phone in a timely, responsive way
  • Maintains student demographic information in the District software system including but not limited to address, phone number, and custody changes
Qualifications for school receptionist
  • Two (2) years of experience and/or training in a field related to the title of this position
  • Monitors and uses the security radio as needed
  • Assists internal callers with classroom emergencies
  • Extracts students from class as needed to meet with administrator(s)
  • Provides authorization for students to return to class after visiting the main office
  • Uses copy, printer, and fax machines regularly
5

School Receptionist Job Description

Job Description Example
Our growing company is hiring for a school receptionist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for school receptionist
  • Assists with sorting and distributing USPS and interschool mail package deliveries
  • Enters student fines into District software as needed
  • Organizes and distributes student activity cards
  • Documents lost and found items turned into the office
  • Assists with student cumulative folders
  • Uses intra-school communication systems including intercom, alarms, paging, as required
  • Undertake a variety of administrative duties to support the team and the School such as booking of taxis and car parking arrangements for staff and visitors to the School
  • Providing a responsive telephone service for the School, accepting internal and external calls as they arise, providing advice and guidance or forwarding as necessary
  • Ensuring that effective processes are followed when dealing with mail management, both internal and external to the University
  • Acting as the key contact for stationery stock takes for either of the School sites, liaising with the Finance office to replenish and order new items
Qualifications for school receptionist
  • Works in standard office and school building environments
  • Occasional overtime may be required by the supervisor
  • Receiving, dating and processing student work in accordance with School procedures
  • Assisting, where necessary, with School events such as Open Days
  • Undertake Asylum and Immigration checks for visitors/applicants/speakers to the School on arrival at Reception
  • Receiving and document lost property and deal with unclaimed property following the School’s procedure

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