Receptionist & Assistant Job Description

Receptionist & Assistant Job Description

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Receptionist & assistant provides time and expense reporting, coordinate travel, arrange meetings, manage complex Outlook calendars, and coordinate projects with the word processing group.

Receptionist & Assistant Duties & Responsibilities

To write an effective receptionist & assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included receptionist & assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Greet and assist all interview candidates and guests
Maintaining a general upkeep of the gallery’s overall appearance –bathroom, kitchen, trash
Front desk duties including answering incoming calls, greeting listeners, and corporate guests
Responsible for working with promotions for fulfillment of tickets and giveaways to listeners
Advertising order entry, order modifications, and AE interface
Supporting sales staff by providing administrative, clerical, and customer support
Order entry when sales are completed or changed
Maintain client database in Radio Fusion
Provide sales vs
Provide sales missing copy reports

Receptionist & Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Receptionist & Assistant

List any licenses or certifications required by the position: CPR, BLS, CMA, CCMA, CNMA, RMA, AAMA, AED

Education for Receptionist & Assistant

Typically a job would require a certain level of education.

Employers hiring for the receptionist & assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Associates, Management, Business, Communication, General Education, Administrative Assistant, Technical, Business/Administration, Computer

Skills for Receptionist & Assistant

Desired skills for receptionist & assistant include:

MS Word/Excel/Outlook
Community resources
Computer systems
Excel
Expense reporting
File Maker Pro & Quickbooks
Google Suite
Health care financing and Medical Collections
Insurance
Medical and psychiatric terminology

Desired experience for receptionist & assistant includes:

Enter copy into vCreative/PPO
Create PowerPoint presentations for sales staff and sales management
Organize events, conferences, and other meetings including
Identify and research potential customer targets
Provide administrative support for Associate staff including travel, reservations, expenses and timesheets
Type correspondence when needed

Receptionist & Assistant Examples

1

Receptionist & Assistant Job Description

Job Description Example
Our company is hiring for a receptionist & assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for receptionist & assistant
  • Assist accounting departments as needed, ie QOS Hours, Rogers Cell Phone expenses
  • Travel coordinator for domestic and international travel
  • Answers telephones and directs the caller to the appropriate employee
  • Accepts products and services provided to the company (Staples, food deliveries)
  • Maintains Reception area
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating
  • Coordinate and respond to facility inquires and liaison with vendors, vendor deliveries/repairs
  • Handle errands which can include purchasing of items and supplies
  • Set up / break down lunch buffet and same with refreshments for meetings
  • Maintain executive’s calendar, assist in follow up of emails
Qualifications for receptionist & assistant
  • Organizational skills – able to deliver consistent results in a timely manner
  • Experience in utilizing client database software to maximize results for our clients and our firm
  • Good writing, grammar and spelling skills
  • Loyalty, integrity and caring attitude
  • Strong level of customer service
  • Coordinate and organize a variety of activities and events
2

Receptionist & Assistant Job Description

Job Description Example
Our growing company is looking for a receptionist & assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for receptionist & assistant
  • Plan and coordinate all travel bookings (flights, accommodation, visas) and meetings for the Directors, Senior Management and department members for summits and global meetings
  • Assisting the Office Manager with various projects, as needed
  • Managing a multi-line telephone and reception area, (greeting and directing visitors)
  • Managing couriers, maintaining meeting calendars, scheduling catering, purchasing all office supplies as needed/requested
  • Maintaining and organizing copy rooms, file and promotional rooms (assembling promo bags and gifts)
  • Provides courteous and prompt service to all internal and external customers
  • Identifies opportunities and recommends methods to improve service, work processes and financial performance, expense management
  • Acting as full back up for morning and mid-day receptionist as required
  • Nightly checking conference rooms
  • Maintain general office operations
Qualifications for receptionist & assistant
  • Basic knowledge of computer platforms and applications
  • Some basic IT troubleshooting skills would be helpful, connecting screens to laptops, Microsoft Office etc
  • Strong technical
  • Ability to handle and maintain confidential information with extreme discretion
  • Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, - Preferred
  • 2+ years of previous experience in a Receptionist and/or Administrative role
3

Receptionist & Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of receptionist & assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for receptionist & assistant
  • Excellent verbal communication skills with a good phone manner and good written skills
  • Prioritizing and managing multiple tasks simultaneously
  • Work with the Reservation Team to maximise corporate and group rates
  • Have full knowledge of all rates, packages & promotions, room types and overall hotel product
  • Check correspondence on a daily basis before arrival date and ensure all relevant information is acquired and fully documented
  • Ensure all VIP and special requests are handled efficiently and accurately
  • Increase and optimise room sales in line with the brand and hotel's sales policy
  • Assist the Revenue Manager to maximise occupancy
  • Run all appropriate reports connected with rooms and distribute to the Revenue Manager
  • High level of both written and spoken English is required
Qualifications for receptionist & assistant
  • 2+ years of previous experience in an Administrative and/or Receptionist role
  • Previous knowledge of Opera is desirable
  • Be passionate about your work, as you will work as part of the reservations team providing an efficient and effective service
  • Greet and assist walk-in clients
  • Schedule appointments and reserve meeting rooms
  • Complete scanning projects
4

Receptionist & Assistant Job Description

Job Description Example
Our innovative and growing company is looking for a receptionist & assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for receptionist & assistant
  • Signing guests in and providing name tags
  • Assisting with catering set up and clean up
  • Handling other tasks as assigned by Office Manager and/or Coordinator
  • Maintain the office and workspace assignments directory
  • Manage the ordering, receiving, and distribution of office supplies, beverage services
  • Coordinate with and manage office vendors and services (cleaning staff, facilities management, maintenance requests, food and beverage service)
  • Process and approve business card orders for all colleagues
  • Arrange travel and process expenses for designated groups
  • Assist with preparing meetings, including space set-up and placing food/catering orders
  • Ensure conference rooms, breakrooms, and copy rooms are clean and supplied
Qualifications for receptionist & assistant
  • CPR or BLS certification within 60 days of hire
  • Medical Assistant certification through AAMA
  • Prior experience as an administrative assistant, preferably within a professional services firm
  • Experience in a support role, Personal or Administration Assistant, ideally supporting multiple team members
  • Familiarity with various office equipment - copier, facsimile machine, laminator, postage machine
  • Maintain office equipment in good working order including phones, WIFI
5

Receptionist & Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for a receptionist & assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for receptionist & assistant
  • Oversee the management and distribution of all mail, couriers and other deliveries
  • Maintain visitors logbook and provide guest passes to visitors
  • Order & track inventory of office stationary, kitchen supplies and other consumables
  • Raise Purchase orders as required
  • Coordinate daily catering service with vendor and maintain logbook for plate counts
  • Coordinate with the HR team for scheduling appointments, issuing entry passes and booking meeting rooms for interviews
  • Maintain safe and clean reception area by complying with rules and regulations
  • Maintain adequate paper in the printer room daily
  • Welcome external visitors and assist them with their requirements
  • Responsible for effectively recording, maintaining, and reporting human resource information
Qualifications for receptionist & assistant
  • High energy level, yet calm in busy environment
  • Positive, friendly and helpful attitude - a real team player
  • Good at problem solving on the fly
  • Very comfortable with technology, including fluency with Microsoft Outlook
  • Positive, client-oriented, take-charge attitude
  • Able to work well with external clients

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