Executive Receptionist Resume Samples

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DM
D Mosciski
Damon
Mosciski
1921 Dana Crest
Detroit
MI
+1 (555) 508 4182
1921 Dana Crest
Detroit
MI
Phone
p +1 (555) 508 4182
Experience Experience
08/2014 present
Philadelphia, PA
Senior Executive Receptionist
Philadelphia, PA
Senior Executive Receptionist
08/2014 present
Philadelphia, PA
Senior Executive Receptionist
08/2014 present
  • Prompt delivery of incoming mail to Executive floor; coordinate shipment pickups and deliveries
  • Assist with the planning/coordination of Executive meetings/events
  • Provide front office responsibilities
  • Organize and maintain files and records
  • Assist in the preparation of regularly scheduled reports/correspondence
  • Responsible for conference room scheduling and set-up (food and beverage), calendar management, travel arrangements, expense management, coordination of building issues, and facilitate outside services/vendor tasks
  • Responsible for maintenance of common spaces on Executive floor for appearance and functionality
06/2011 06/2014
Detroit, MI
Cib-executive Receptionist
Detroit, MI
Cib-executive Receptionist
06/2011 06/2014
Detroit, MI
Cib-executive Receptionist
06/2011 06/2014
  • Manage conference room bookings and send invites
  • Provide backup coverage for Receptionist Team’s Vacations, Late Arrivals and Early Departures
  • Submit facilities requests for repairs and/or cleaning. Follow up accordingly to ensure the timeliness of the requests
  • Maintain files for the assigned teams and process all files for archiving on a quarterly basis
  • Monitor visitor access
  • Keep monthly inventory on all office supplies and place supply orders on a regular basis
  • Receive and sort daily mail/deliveries/couriers. Notify employees of incoming packages
02/2004 02/2011
Los Angeles, CA
Executive Receptionist
Los Angeles, CA
Executive Receptionist
02/2004 02/2011
Los Angeles, CA
Executive Receptionist
02/2004 02/2011
  • Assist with Records Management for Asset Management
  • Provide back-up phone coverage and light administrative support to administrative assistants on the floor
  • Provides administrative support to several managers on a regular basis
  • Assist with New Hire start-up in Red Carpet. Greets, process I-9 paperwork and escorts New Hires on their first day
  • To design training schedules in line with Concierge management strategy and development of the team
  • Providing daily support for the Executive Floor including back-up support for the Executive Assistants
  • Assist executives and their assistants with special projects as requested
Education Education
Bachelor’s Degree
Bachelor’s Degree
The Ohio State University
Bachelor’s Degree
Skills Skills
  • Convey a strong professional image, exhibit interest and positive attitude toward all assigned work
  • Strong attention to detail
  • Excellent communication skills (written and verbal)
  • Excellent computer skills and understanding applications such as Microsoft Suite, Excel, PowerPoint and more
  • Able to multitask efficiently and effectively
  • Highly organized
  • Strong switchboard experience
  • Strong Microsoft Office experience, including Outlook
  • Great interpersonal skills
  • Solid problem solving and time management skills
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1

Executive Receptionist Resume Examples & Samples

  • Greet and screen all visitors and incoming calls with a gracious, professional and courteous manner and direct them appropriately
  • Operate multi-button telephone console. Take messages and direct calls appropriately
  • Receive requests and maintain schedule for conference rooms located in Building 2
  • Respond to Company inquiries, requests, and questions
  • Prepare drive-on/walk-on requests for security
  • Perform projects and handle specific assignments as instructed
  • Distribute mail, send and receive faxes
  • Order office supplies/coffee for kitchens and copier rooms
  • Types correspondence, reports, labels, contracts, etc. as directed
  • Performs other related duties as directed
2

Executive Receptionist Resume Examples & Samples

  • Provide A+ customer service to all guests and visitors
  • Greet all visitors and announce their arrival to their host
  • Answer all incoming calls in a professional manner and forward to the appropriate employee. Manage call-back list and respond to callers with routine requests
  • Ability to manage and maintain Executive’s calendar in Microsoft Outlook when requested
  • Schedule and confirm all conference room reservation needs
  • Follow reception opening and closing procedures including, but not limited to: collection of after-hours package deliveries, opening and closing down of all machines and equipment, maintaining a clean and neat reception/lobby area and reception desk
  • Adhere to detailed instruction guide of essential responsibilities for temporary receptionists
  • Ability to mentor and train other receptionists to provide proper level of service
  • Maintain Executive dining room scheduling for executive staff
  • Use the Viacom systems, training and resources available to learn and keep current about the Company as well as to develop additional skills
  • A minimum of 10 years work experience, preferably in a receptionist, concierge or in a customer service capacity
  • Experience in the corporate environment a plus
  • Exceptional interpersonal communication skills, verbal and written
  • Able to multi-task and remain focused in a demanding environment
  • Excellent computer skills with an emphasis in Cisco Switchboard, Microsoft Outlook, Word, Excel, PowerPoint, Angus, and The Market
  • Exhibits good judgment on what needs to remain confidential while acting and communicating with discretion
  • A proven ability to work under pressure and understand and successfully navigate through Viacom’s diverse culture and employees’ dispositions at each level and channel of the company
  • Excellent follow-up
  • Professional appearance must be maintained at all times
3

Executive Receptionist Resume Examples & Samples

  • Strong switchboard experience
  • Strong Microsoft Office experience, including Outlook
  • Extremely well-organized
4

Executive Receptionist Resume Examples & Samples

  • Answer all incoming calls in a professional manner and forward to the appropriate employee
  • Manage call-back list and respond to callers with routine requests
  • Ability to manage and maintain Executive’s calendars in Microsoft Outlook when requested
  • Work directly with CORE Services Team and Facilities Help Desk
  • Receptionist will have day-to-day contact with Viacom employees and support departments with respect to reception, mailroom, and facilities related items
  • Work directly with guests, talent and vendors
  • Excellent computer skills with an emphasis in Cisco Switchboard, Microsoft Outlook, Word, Excel
  • Excellent follow-up skills
5

Executive Receptionist Resume Examples & Samples

  • Greet, announce and direct guests to the conference rooms, offices or other facilities
  • Oversee the visitor process by engaging with guests and making sure all their needs are met
  • Take messages for the Executive Office as needed
  • Provide phone coverage as needed
  • Communicate general messages to the floor (regarding lost items, announcements, etc.)
  • Manage the conference room database for the floor; duties include reserving, accepting, changing and canceling reservations
  • Executive floor maintenance; duties include maintaining the appearance of all common spaces by submitting work order requests for repairs, dumpsters, etc
  • Order and maintain supplies for two pantries
  • Organize and maintain copy rooms
  • Oversee the appearance of two conference rooms before and after meetings as well as assisting with the AV needs of guests
  • Process orders for amenities (supplies, paper and pantry supplies) and serve as the main contact for vendors and ensure that they are escorted on the floor at all times. Process requests for payment after items have been received
  • Place and accept catering orders from outside vendors as well as the Prudential Cafeteria and be the main point of contact for delivery and clean up
  • Maintain distribution list of associates on the floor as well as those with floor access
  • Register visitors with security and request security clearance for associates who visit the floor often for business
  • Assist with Records Management for Asset Management
  • Provide back-up phone coverage and light administrative support to administrative assistants on the floor
  • Serve as Fire Warden for the floor
  • Manage ad hoc request
  • 3+ years of corporate administrative experience, preferably supporting senior level executives
  • Excellent verbal and interpersonal skills with the ability to exercise discretion and maintain confidentiality
  • Seasoned professional with a polished demeanor
  • Must possess good judgment, strong and attentive listening skills with the ability to analyze situations and draw appropriate conclusions
  • Ability to work independently and prioritize work
  • Capable of working in an evolving environment with changing priorities
  • A positive attitude, energetic personality and a high level of motivation are essential
  • Working Knowledge of Microsoft Office (Word, Excel, PowerPoint); knowledge of Lotus Notes strongly preferred
6

Executive Receptionist Resume Examples & Samples

  • Greeting, announcing, and directing visitors appropriately
  • Answering incoming calls, providing general information, and serving as a gatekeeper, directing callers to the appropriate party
  • Providing daily support for the Executive Floor including back-up support for the Executive Assistants
  • Maintaining schedules for the label conference rooms
  • Preparing and coordinating meetings utilizing Outlook scheduling
  • Order, inventory and maintain supplies and on-site CD's
  • Planning events for company functions
  • Minimum of (1) year of receptionist or administrative support experience
  • Strong proficiency in computer software applications (Microsoft Word, PowerPoint, Excel, Outlook)
  • Strong command of oral and written communication skills
  • Detail oriented, organized, punctual and accurate
  • Ability to handle sensitive information with utmost confidentiality
  • Must be comfortable interacting with all levels of management
  • Availability to work overtime
7

Executive Receptionist Resume Examples & Samples

  • Greets all visitors for assigned location, and notify appropriate party accordingly
  • Receives packages and delivers to appropriate person
  • Maintains visitor log and assigns visitors badges to guests
  • Validates parking, calls for taxis or car services as required. Overall responsibility for issuing parking tags to new associates and handles parking issues
  • Handles facilities related issues including but not limited to ordering supplies for break room and office, reporting facilities issues (such as bathroom issues, heating/cooling, appliances, equipment) to building management, maintenance vendors and/or AVP - Corporate Real Estate as necessary, cleans refrigerator/freezer. Ensures that conference rooms are kept clean following meetings and that the board room is stocked with supplies/refreshments
  • Maintains seating chart for office location, working closely with AVP Corporate Real Estate
  • Maintains the companies organizational charts
  • Books open offices and conference rooms for visitors as requested
  • May assist with meeting planning including, booking rooms, arranging for necessary equipment, creating meeting materials, ordering food, etc
  • Assists with making travel arrangements and processing expenses as requested
  • Assists in maintaining the Human Resource Employee File Room
  • Assist with New Hire start-up in Red Carpet. Greets, process I-9 paperwork and escorts New Hires on their first day
  • Assists with IT requests (OSCARS), and change forms for payroll
  • Serves as back up to other project coordinators or administrative staff in the executive suite
  • Provides administrative support to several managers on a regular basis
  • Candidate will possess excellent communication (verbal/written), organizational and interpersonal skills
  • Manage multiple tasks, be detail oriented, be responsive, and demonstrate independent thought and critical thinking
8

Executive Receptionist Resume Examples & Samples

  • When necessary, transfer calls to Division customer service or other Time Warner companies
  • Handle occasional customer complaints
  • Provide phone coverage for visiting Executives as needed
  • Effectively greet and interact with all levels of clients, visitors, employees and delivery personnel
  • Ensure the front reception area is covered at all times
  • Manage the scheduling calendar(s) for conference rooms and visitor offices
  • Ensure that conference rooms and visitor's offices are maintained on a daily basis
  • Place catering orders for meetings as requested. Maintain a record of all catering orders placed by others expected for each day and confirm with catering as appropriate each morning
  • Maintains TWC telephone directory for the NYC offices
  • May assist the executive assistants from time to time in the compilation, preparation and distribution of special
9

Executive Receptionist Resume Examples & Samples

  • To manage the welcome process and registration of visitors and clients to the building according to security procedures
  • To create training programs to address new procedure implementation and ensuring team is following SOP accordingly
  • To design training schedules in line with Concierge management strategy and development of the team
  • To partner with relevant groups in an effort to expand team knowledge of subjects affecting service delivery in our lobby operations
  • To provide on the spot feedback when customer complaints are received and in handling all escalations at the lobby desks as needed
  • To manage the visitor access card procedure for JPMC premises
  • To participate in training programs as required by the broader Global Amenities team
  • To be informed and aware of all visitor and client arrivals including Gallery Reception and VIP visitors
  • Deliver service excellence to all visitors and clients of JPMC, offering a flexible and positive approach to all interactions, providing clients with a high quality and consistent product
  • To follow JPMC First Impressions guidelines at all times, in line with the prescribed standard operating procedures
  • Be the first point of contact for general enquiries and transferring calls to the correct department
  • Generating and printing daily reports for all visitors to the building making certain changes are updated and communicated accordingly
  • To take responsibility for overcoming issues affecting service standards and to communicate any ongoing/potential issues that need to be addressed, ensuring effective communication at all times
  • To maintain a positive and professional poise throughout all business dealings
  • To present a polished image, following uniform guidelines without exception
  • To coordinate all client or host needs prior to their arrival and handle changes, additions or deletions with operations, reception and food and beverage staff whilst following the prescribed SOP
  • Be knowledgeable through seeking out accurate and up to date information at all times, reviewing details of each allocated event/meeting/ visitors for the coming day at the daily function/ operations meeting
  • Ensure EMS information is always up to date and participate in any EMS initiatives related to the Lobby Concierge team
  • To man the Lobby Reception Desk within opening hours and as required on a day to day basis as required
  • To ensure that the Lobby Reception Desk remains tidy, organized and ready for business
  • To ensure that all Lobby areas, including the reception, seating area, corridors, washrooms and public spaces are presentable at all times
  • Ensure that adequate supplies of stationery and sundries are available for the Reception Desk and request new orders when required
  • To add value, offering support to other departments as requested, maintaining confidentially pertaining to business matters
  • Assist with general enquiries through excellent building and local knowledge
  • Client-facing experience
  • Advance knowledge and competency with technology systems
  • Reception experience within a corporate, leisure or hospitality environment
  • Track record of quality service provision
  • Highly organized; ability to handle multiple tasks and apply judgment to prioritize
  • Strong Computer Skills, (MS Office; Room Booking System eg EMS)
  • Flexibility to deal with a fast-paced, diverse environment
  • Excellent communication skills; both oral and written
  • Work comfortably under pressure and observe deadlines
10

Executive Receptionist Resume Examples & Samples

  • Responsible for greeting and directing executive guests to their destinations
  • Answer all incoming external and internal calls to executive switchboard. Redirect customer and vendor calls as necessary
  • Assist executives and their assistants with special projects as requested
  • Log and track daily events and activities of executives and their assistants for reference purposes
  • Assist meeting facilitators on the floor with materials, food and services requested
  • Responsible for assuming the role of Floor Warden (fire assistance) for the Conference Rooms on the floor
  • Maintain schedule and book conference rooms on the floor
  • Process incoming and outgoing mail
  • Ordering of all new employee signage for suite and tenant directory board
  • Other duties and overtime as assigned
  • Prior experience in receptionist role or service industry required
  • High level of competency in telephone skills
  • Computer skills
  • Microsoft Office Suite – Word, Excel, PowerPoint
  • Excellent communication skills, both written and verbal
  • Responsible, Dependable and Detail Oriented
  • Self-starter, motivated, team player with the ability to prioritize work
  • Demonstrated willingness and ability to work independently and productively and to accept direction
  • Highly organized and excellent record keeping abilities
11

Assistant / Executive Receptionist Resume Examples & Samples

  • Greet guests and visitors coming to the Beverly Hills office with a high level of customer service and professionalism
  • Provide back up administrative support including phones, email, and calendar management
  • Support the planning and coordinating of meetings and small event planning
  • Responsible for stocking the kitchen, ordering meals and serving guests when needed
  • 3-5 years of administrative experience providing a high level of customer service and follow through
  • Professional and friendly demeanor
  • Strong technical skills including Power Point, Photoshop and Google Mail/Calendar
  • Attention to detail and the ability to handle multiple projects simultaneously
  • Able to work flexible hours during the week including overtime
  • Comfort dealing with high level executives and high profile guests while maintaining confidentiality
  • High ethical standards. Experience handling confidential and sensitive information
12

Cib-executive Receptionist Resume Examples & Samples

  • Provide backup coverage for Receptionist Team’s Vacations, Late Arrivals and Early Departures
  • Monitor visitor access
  • Greet, direct and announce visitors appropriately
  • Answer, screen and forward any incoming calls while providing basic information when needed
  • Receive and sort daily mail/deliveries/couriers. Notify employees of incoming packages
  • Manage conference room bookings and send invites
  • Assist with the maintenance and organization of the conference rooms; order catering, as needed
  • Monitor and maintain copiers and fax machines by completing preventative maintenance requirements, troubleshooting, resolving malfunctions and opening tickets for repairs as necessary
  • Maintain files for the assigned teams and process all files for archiving on a quarterly basis
  • Keep monthly inventory on all office supplies and place supply orders on a regular basis
  • Submit facilities requests for repairs and/or cleaning. Follow up accordingly to ensure the timeliness of the requests
  • Maintain appearance of reception area
  • Assume additional responsibilities as assigned
  • Proven working experience in a similar role
  • Maintain a professional and courteous demeanor at all times
  • Reliable attendance and punctuality
13

Executive Receptionist Resume Examples & Samples

  • Maintain regular and consistent professional attendance and demeanor, as well as punctuality
  • Ensure there is coverage for the front desk at all times
  • Welcome, screen, and refer guests, walk-in clients, tour groups, staff appointments, and citizens. Handle entries of visitors into the Old Capitol Building, including sign in sheets, and visitor badge dissemination
  • Manage large crowds during ceremonial and reception events, answering and transferring all incoming calls which may include non-routine, sometimes difficult situations and calls. Greet, announce and verify all guests
  • Perform reception duties in an efficient, professional and courteous manner
  • Sort and distribute incoming mail and design fliers and invitations to events sponsored by OSPI
  • Successfully operate a variety of standard office machines, including phones, copy machine, scanner, fax, and personal computer with an emphasis on utilization of the Microsoft Suite
  • Intake money for fingerprints, receive service of legal documents, and immediately route to appropriate party
  • Responsible for taking agency staff photos, ordering, and tracking all agency staff and contracted staff identification badges
  • Manage and process correspondence which includes receiving, logging, and routing to appropriate area, as well as tracking to ensure constituents are responded to in a timely manner
  • Agency coordinator for the state Commute Trip Reduction program
  • Must be able to work Monday – Friday 8 a.m. – 5 p.m., with a one hour lunch, no exceptions to this work schedule
  • Progressively responsible reception experience to include five years of experience in an executive or high level management office
  • Five years of experience providing "top notch" customer service with a positive attitude
  • Possess the highest standard of professionalism and confidentiality
  • Experience in providing clear and concise written and verbal communication, including the ability to edit, proofread, and create correspondence
  • Multi-line phone experience, including managing and transferring of calls
  • Work effectively as a proactive team member who seeks out tasks when needed
  • Ability to multi task varying tasks and have the highest level of organizational skills
  • File both alphabetic and numeric
  • Work independently at times
  • Ability to remain seated for the majority of your work shift
  • Ability to work in an environment that includes interruptions throughout the day
  • Experience managing multiple calendars and scheduling events/meetings to support business activities of an executive office
  • Experience in processing travel documents and making travel arrangements
  • Experience in processing purchase requests
  • Experience in records retention and/or archiving documents
14

Executive Receptionist Resume Examples & Samples

  • Proficient in Microsoft Suite (Outlook, Excel, Power Point etc.)
  • Detail Orientated
  • Accuracy in message taking and communicating
15

Senior Executive Receptionist Resume Examples & Samples

  • Answer and direct calls as required
  • Responsible for maintenance of common spaces on Executive floor for appearance and functionality
  • Greet guests and ensure visitor sign in facility
  • Prompt delivery of incoming mail to Executive floor; coordinate shipment pickups and deliveries
  • Assist with the planning/coordination of Executive meetings/events
  • Responsible for conference room scheduling and set-up (food and beverage), calendar management, travel arrangements, expense management, coordination of building issues, and facilitate outside services/vendor tasks
  • Coordination of travel arrangements/lodging accommodations/interview scheduling when needed
  • Organize and maintain files and records
  • Assist in the preparation of regularly scheduled reports/correspondence
16

Senior Executive Receptionist Resume Examples & Samples

  • Provide front office responsibilities
  • 2 – 5 years of executive administrative experience
  • Demonstrate ability handle confidential information requiring high level of discretion
  • Excellent organization and administrative skills
17

Executive Receptionist Resume Examples & Samples

  • Answer and screen all incoming calls and handle caller’s inquiries whenever possible. Re-direct calls as appropriate and take adequate messages when required
  • Provide administrative relief and support, as needed, for personnel in administration, clerical, mail room, copy/publication, help desk, tenant services, and event planning
  • Minimum of 1 year of reception experience
  • 2 years experience in face-to-face interaction with customers preferred
  • A pleasant phone voice and excellent verbal and written communication skills a must
  • Organization and attention to detail required
  • Must be able to work in a fast paced, high volume environment
18

Executive Receptionist Resume Examples & Samples

  • Requesting or gaining a visual or picture, when possible to assist with
  • Booking meetings as required, if there is a conflict escalate to supervisor,
  • Verifying required equipment is in place and in sound working conditions in
  • Ensure that the Security Officer on duty is made aware of any non-bank
  • Post-Secondary education from a
  • Excellent verbal and written communication skills in English (French and Spanish
19

Executive Receptionist Resume Examples & Samples

  • Greet guests and Team Members that need assistance
  • Ensure office area is clean, organized and presentable
  • Answer incoming calls in a timely and courteous manner
  • Answer questions as appropriate
  • Relay information and taking messages
  • Provide clerical support
  • Assist with administrative projects
  • Perform other incidental and related duties as required and assigned
  • Previous experience as a receptionist or related administrative position in a professional environment
  • Computer proficience with above average excel knowledge
  • Previous legal administrative support experience
  • Ability to maintain composure and display a positive attitude
20

Executive Receptionist Resume Examples & Samples

  • Post-Secondary education from a credited university or college in Office Administration with a minimum of 1 year of related experience at a financial institution’s executive level
  • Excellent verbal and written communication skills in English (French and Spanish fluency would be an asset)
  • Excellent and proven customer service focus record,
  • Flexibility with hours and being punctual a must
  • Able to work with minimum supervision and in collaboration with a team
21

Executive Receptionist Resume Examples & Samples

  • Answer and screen all incoming calls and handle caller’s inquiries where possible. Re-direct calls as appropriate. Take messages as needed
  • Greet, assist and/or direct visitors, vendors and the general public by employing a professional, courteous, and respectful demeanor at all times
  • Accountable for scheduling appointments as needed
  • Maintain accurate visitor logs, as needed
  • Provide administrative relief and support, as needed, for members of the Executive Admin team in administration, clerical, copy/publication, event planning, etc
  • Perform general administrative duties to include but not limited to: photocopying, faxing, mailing, typing, and filing
  • Assists with coordination of domestic and international travel arrangements and itineraries as needed
  • Maintain calendars, contact lists and collation of information
  • Manage confidential and general correspondence, personal information and corporate documentation
  • Organize company special events such as holiday parties, and charity events/fundraisers
  • Create and modify documents in Microsoft Office
  • Prepare and submit expense reports /reconciled payments with corporate card
  • Maintain accurate payroll records (e.g. enters weekly payroll data, tracks vacation, holiday, and sick hours, provides exception reporting) as needed
  • Maintains adequate supplies for office use, while keeping within established budgets
  • Organizes and maintains office files and records in accordance with established guidelines
  • Responds to routine requests for information and refers more complex requests to appropriate staff members
  • Opens and distributes mail
  • May respond with form letter to routine requests. Gathers, summarizes, and distributes relevant data and information as directed
  • Schedules appointments and coordinates arrangements for meetings and conferences
  • Provides logistical support such as room reservations, ordering food, etc
  • Assists department personnel with Travel arrangements and travel expenses
  • Organizes and expedites flow of work through Supervisor’s office. Initiates follow-up action
  • Produces a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets
  • Minimum of a high school diploma or equivalent required
  • 1-2 years’ experience in an Administrative/Receptionist role
  • Thorough knowledge and proficiency with PC software programs e.g., word processing, spreadsheet, database management, Power Point, email, calendar
  • 2-4 years’ experience in an Administrative/Receptionist role
22

Executive Receptionist Resume Examples & Samples

  • Incumbent is responsible for greeting all visitors to the Executive Floor with a professional and mature attitude and to provide any assistance that visitors may require
  • Prompt and professional handling of all incoming calls
  • Management of complaint calls and successful sourcing and retrieving of information as requested
  • Keeping apprised of constant changes within the company in order to provide an effective network of current information
  • Booking meeting rooms and hotel offices on the Executive Floor (via an online meeting room booking system), arranging for catering and presentation equipment as needed
  • Co-ordination of courier shipments as instructed (includes packaging, labeling and follow-up on point of destination)
  • Ordering office supplies for the reception area, supply room, photocopier room and pantry area
  • Provide support to NT-11 Executive Assistants where required
  • Provide back-up support to Executive Assistant, Human Resources
  • Ongoing review and update of procedures manual for the Reception Desk and ensuring that the information remains current
  • Assisting with event coordination by preparing and distributing invitations and managing table seating
  • Co-ordination of a weekly external visitor list and liaising with Security
  • Working with the Executive Services Clerk to cover breaks and time off, ensure that full covering is always available at the Executive Receptionist Desk
  • Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management and individuals at all levels
  • Ability to exercise discretion and tact in sensitive situations, using good judgment when responding to issues or requests
  • Attention to detail, takes initiative, strong organization skills
  • Team player is absolutely essential to be successful in this position
  • Experience with Avaya telephone system (conferencing, transferring, voice mail, etc.)
  • Excellent PC skills in a Windows XP/ Windows 7 environment (Office 2010: Word, Excel, Outlook and Internet)
23

Executive Receptionist Resume Examples & Samples

  • Answers incoming phone calls, takes messages, and directs calls appropriately
  • Composes and edits routine to moderately complex documents; stays current with all correspondence
  • Manages the CEO pantry—stocking, inventory, and organization
  • Provides clerical support; sorts & distributes mail/materials; updates spreadsheets and databases; order supplies; makes copies and collates more complex materials
  • Schedules/manages conference room space
  • High School Diploma required; Associate’s or Bachelor’s Degree preferred
  • 2-3 years of previous experience as an Administrative Assistant or Executive Receptionist
  • Proficiency in Microsoft Office (Outlook, Word, Excel & PowerPoint)
  • Spanish language skills preferred (verbal and written proficiencies) but not required
24

Executive Receptionist Resume Examples & Samples

  • Greet employees and visitors in a professional and courteous manner
  • Handle all incoming calls, routes calls to appropriate party
  • Work as back-up support for the Chief Executive Officer
  • May sign for incoming and outgoing packages; route to appropriate party
  • May perform filing, typing and other administrative duties
  • Managers purchase orders
  • Manage conference rooms: schedule meetings, stock, and attend to rooms throughout the day
  • Managing catering requests throughout the day
  • Responsible for managing equipment and ordering supplies