Executive Receptionist Cover Letter

I would like to submit my application for the executive receptionist opening. Please accept this letter and the attached resume.

In the previous role, I was responsible for a high level of customer service to callers and visitors in a highly visible functional area or executive office.

Please consider my qualifications and experience:

• Proactively managing detailed calendars in an ever-changing environment
• Coordinating travel and expenses
• Manage COO’s calendar by scheduling daily calls and in-person meetings
• Enter COO’s expense reports and timesheets
• Organize on & off-site leadership events and work within budget and agency policy
• Provide excellent customer service to all guests both in-person or over the phone
• Manage day-to-day front desk duties, such as, turning on lights and TV’s in the morning, ordering lunches, managing food requests and inventory, distribution of mail, sorting bills, checking conference rooms to ensure each is clean and tidy, ordering/stocking supplies
• Create FedEx labels and pack shipments to outer offices

Please consider me for the executive receptionist opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for background documents for the Vice Chancellor on issues brought to the Vice Chancellor’s Office and also visitors to the office.

Please consider my qualifications and experience:

• Basic computer, typing, and fax machine knowledge
• Computer, keyboard, electronic and software skills
• Professional phone etiquette and knowledge of multi-line phone system
• Basic office equipment and computer knowledge including internet, data entry, Microsoft office products (Word, Excel)
• Provide polished and professional customer service to all guests
• Greet all guests and announce their arrival to the proper party
• Answer incoming calls promptly and courteously, manage call-back lists and respond to callers with routine requests
• Coordinate and maintain Executive’s calendar in Microsoft Outlook when requested

I would like to submit my application for the executive receptionist opening. Please accept this letter and the attached resume.

In the previous role, I was responsible for day-day office management support; including managing office visitors, ensuring the meeting and break rooms are tidy.

My experience is an excellent fit for the list of requirements in this job:

• Fast learner, enthusiastic self-starter with strong communication skills, verbal and written
• Ethical, respectful, and able to deal with confidential and sensitive matters with the appropriate level of follow-up to ensure matters are resolved in a timely manner
• Team player who supports and embraces Mirum Shopper values
• Expert in Outlook and proficient with Office365
• Experience within the oil & gas industry is highly preferred
• Previous experience supporting senior-level executives is preferred
• Scheduling of meetings (calls/Tandbergs), requiring interaction with both internal and external
• Have experience as an executive assistant or administrative assistant

I am excited to be applying for the position of executive receptionist. Please accept this letter and the attached resume as my interest in this position.

In the previous role, I was responsible for information or assistance to callers and visitors which requires thorough knowledge of office policies and procedures.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Have experience as a receptionist
• Front Desk experience preferred
• Strong organizational skills with attention to detail are essential
• Experience managing Outlook and Lotus Notes Calendars and email
• Proven experience demonstrating diplomacy with confidential documents and information
• Experience working in a fast paced and high volume setting with strict turnaround timelines
• Prior upstream oil and gas experience preferred
• Strong teamwork and relationship management skills

I submit this application to express my sincere interest in the executive receptionist position.

In my previous role, I was responsible for day-day office management support; including managing office visitors, ensuring the meeting and break rooms are tidy and answering the main office line in reception area.

Please consider my experience and qualifications for this position:

• Schedule, confirm and modify all conference/board room reservation requests
• Adhere to detailed instruction guide of essential responsibilities for Receptionists
• Mentor and train other receptionists to provide proper level of service
• Flexibility to provide coverage for other Receptionists with varied start/end times
• Able to prioritize and remain focused in a fast-paced and demanding environment
• Demonstrates good judgment on what needs to remain confidential while acting and communicating with discretion
• Advanced skills in MS office suite of applications including Word, Excel and Powerpoint and Google applications including Gmail, Google Sheets and Google Docs
• Salesforce.com and Workday.com experience an advantage