Administrator / Receptionist Resume Samples

4.5 (59 votes) for Administrator / Receptionist Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the administrator / receptionist job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Resume Builder
CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

Create a Resume in Minutes
DD
D Doyle
Della
Doyle
7706 Guiseppe Glens
New York
NY
+1 (555) 853 4357
7706 Guiseppe Glens
New York
NY
Phone
p +1 (555) 853 4357
Experience Experience
Chicago, IL
Administrator / Receptionist
Chicago, IL
Harris-Morar
Chicago, IL
Administrator / Receptionist
  • Residential Management Assistant (RMA)
  • To undertake remedial work on incorrect data to improve Payment By Results outcomes
  • Record service user attendance on diary system and ensure the case worker and/or nursing team are kept informed of any change to appointment date/time
  • Manage petty cash and process invoices
  • To check and validate data recorded on the web-based database on a regular basis to ensure it meets quality and performance standards
  • Ensure all service users leaving the building are provided with details of their next appointments
  • Assist the team by undertaking initial assessments with service users
Chicago, IL
Site Administrator / Receptionist
Chicago, IL
Kozey Group
Chicago, IL
Site Administrator / Receptionist
  • Site Administration such as; Scanning, post, laminating site signage, photocopying, typing meeting minutes, ordering stationary
  • Sorting incoming mail and distributing, operating franking machine
  • Signing visitors into our visitor system, issuing badges, and contacting the relevant visit host
  • Purchase Orders - Raising purchase orders and placing orders, particularly for Site wide Stationery items and Business Cards
  • Supporting the room and projector booking process
  • Site communications – Writing site wide communications, working in conjunction with the Internal Communications / PR Co-ordinator
  • Ensuring the standard of housekeeping of the reception area and rooms adjacent to it are kept to the highest level at all times
present
Chicago, IL
Office Administrator / Receptionist
Chicago, IL
Batz-Kunde
present
Chicago, IL
Office Administrator / Receptionist
present
  • Greet visitors in a courteous and professional manner; responsible for visitors’ registration, tracking of visitor’s badges, and ensure visitors are escorted to their destination by our employees
  • Travel coordination: arrange business travel for all employees (Visa, air ticket, hotel, transportation, etc.), arrange all logistics for visitors (hotel, meetings, transportation, etc.); work effectively with outside hotels, travel agency, and contract management
  • First point of contact for facility related requests from employees, as well as, service providers
  • Maintenance and cleaning: monitor the cleanliness and professional appearance of reception, work stations, meeting rooms, and public areas; Manage office deco and assets; Deliver daily office facilities site check and fix any problems regarding lights, copier, air conditioning, etc
  • Manage employee business cards, staff contact list, newspaper and magazine management, and arrange flowers and company gifts
  • Dispatch the incoming and outgoing mails and packages
  • Provide administrative support to managing director and directors including preparing expenses reports, filing, etc.; Provide additional business and employee activity support
Education Education
Bachelor’s Degree
Bachelor’s Degree
Ohio University
Bachelor’s Degree
Skills Skills
  • Relevant training and ability to demonstrate excellent customer care skills
  • Demonstrate a commitment to own ongoing professional development
  • Able to access Police NICHE system
  • Show a capacity to work alone and the ability to keep calm under pressure
  • Knowledge of local services and geography
  • Experience of contributing to project / systems developments
  • Communicate confidently and effectively, verbally and in writing
  • Respond flexibly to the demands of the post
  • Work as a member of a team
  • Understanding of Data Protection / Confidentiality
Create a Resume in Minutes

6 Administrator / Receptionist resume templates

1

Cage Administrator / Receptionist Resume Examples & Samples

  • Preparation of cheques, RSP/RIF withdrawals as requested (i.e. ensure that cheques are properly signed before release or mailing)
  • Prepare bank deposits
  • Ensuring letter of authorizations (LOA’s) are correctly completed with proper authorization
  • Exceptional attention to detail with the ability to prioritize, multi-task, deal with various personalities both internal and external, and be able to shift priorities and deliver results
  • Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is preferred but not mandatory
  • Previous reception experience and previous experience in the financial/brokerage industry
  • LI-GM1
2

Cage Administrator / Receptionist Resume Examples & Samples

  • Book-in and ship security certificates to Toronto
  • Verifying and approving Bankwires, JEFE events and Messagenets
  • Ensuring LOA’s are correctly completed with proper authorization
  • Maintain standing LOA file and ensure valid/current LOA’s are on file
  • Proactively advise and obtain from Assistants’ new LOA’s prior to expiry
  • Assist with the phone coverage as required, in a courteous and professional manner
  • Assist with the distribution of incoming courier bag and reports, faxes and transit mail
  • Assist in preparing the outgoing courier bag
  • Must be fluent in both Cantonese & Mandarin
  • Exceptional attention to detail in all aspects of job duties required
  • Must have the ability to prioritize daily tasks, multi-task, deal with various personalities (internal and external) and be able to shift priorities and deliver results
  • Must have Completion of CSC & CPH
  • Verifying and inputing incoming cheques
  • Verifying outgoing cheques
  • Verifying outgoing bank wires
  • Verifying and processing all daily RSP contributions
3

Office Administrator / Receptionist Resume Examples & Samples

  • Operate telephone switchboard: receive and answer incoming calls and transfer to the desired department / individual properly
  • Travel coordination: arrange business travel for all employees (Visa, air ticket, hotel, transportation, etc.), arrange all logistics for visitors (hotel, meetings, transportation, etc.); work effectively with outside hotels, travel agency, and contract management
  • Management and support of facilities, purchasing of office supplies, and equipment; Assist Blizzard to benchmark preferred / selected vendors; prepare PR / PO / invoices for approval; conduct and renewal of facility management contracts; Assist in updating and record keeping of the facilities
  • Manage employee business cards, staff contact list, newspaper and magazine management, and arrange flowers and company gifts
4

Office Administrator / Receptionist Resume Examples & Samples

  • Support the development and implementation of all Engineering specific and general internal controls, general policies & procedures for all Engineering activities
  • Assist Senior Management in creating PowerPoint presentations, Excel spreadsheets and organizing meetings
  • Support Engineering invoice calculation module via interfacing with third-party providers; Business Integration Group (BIG) and Abukai (Expense Management System)
  • Support all Engineering specific A/P, A/R, Payroll and Administrative processes and functions
  • Responsible for acquiring, distributing and tracking hardware/software, uniforms, tools, new hire documentation, fuel and maintenance cards, and materials purchasing processes (tracking and invoicing to clients), with integration to existing corporate functions
  • Ability to coordinate and administer multiple daily tasks
  • Bachelor degree required. Finance/Accounting concentration is preferable, but not required
  • 2+ years’ experience in providing AP, AR and administrative support in a fast paced environment
  • Excellent “people skills” for client facing duties
  • Intermediate to advanced MS Excel skills desired, Word and PowerPoint proficiency
5

Administrator / Receptionist Resume Examples & Samples

  • Responsible for incoming queries
  • Setting up new accounts on the database
  • Liaising with customers
  • Scanning orders
  • Preparing invoices
  • Office maintenance
  • Personable
  • Strong confidence in computer packages such as Microsoft Office
  • Immediately available
6

Office Administrator / Receptionist Resume Examples & Samples

  • Creating positive first impressions for our visitors and callers by greeting them professionally and promptly
  • Maintaining a seamless office environment by managing all office supplies and equipment, organising outgoing/incoming mail, arranging catering
  • Providing PA support to the NZ Commercial Director – travel, expenses, diary management
  • Supporting the sales and marketing team with various admin tasks – co-ordinating customer order processing, invoicing and billing, data entry
  • Organising social and team events, working sessions and training
  • Previous experience (12 months+) experience in reception and office administration in a corporate environment
  • Intermediate knowledge of MS Word, PowerPoint and Outlook
  • Strong interpersonal skills and a friendly, outgoing personality
  • Polished presentation
  • Ability to manage multiple priorities in a fast-paced environment
  • Ability to work independently and collaborate as part of a team
  • A ‘can do attitude’ and willingness to learn
7

Office Administrator & Receptionist Resume Examples & Samples

  • 1-3 years in an office administrative level role
  • GREAT attitude and a proactive and helpful mindset
  • Team player with a passion for learning about our studio culture and our Staff
  • Customer service-focused; a desire to provide the best-in-class service for our Staff, clients and vendors
  • Extremely detail-oriented and organized (In fact, if you read this, include the following statement in your cover letter: "Excited to start my next adventure at Kaleidoscope")
  • Work well under pressure and in a fast-paced environment and flexibility to adjust
  • Strive for self-improvement, learns from mistakes, and puts a priority on not making the same mistakes again
8

Office Administrator / Receptionist Resume Examples & Samples

  • Welcome on-site visitors to the office in a professional and friendly manner, monitor visitors access and issue passes when required
  • Answer all incoming telephone calls on a switchboard, transfer and relay messages as appropriate
  • Be the administrator for the ING credit card for all European employees
  • Coordinate all Health and Safety processes for the Cork site
  • Provide training for all new starters on the T&E process, setting up access and supporting the on boarding process around travel expenses
  • Administrator for the European car leasing process – this would entail renewing leases as they expire and organizing new leases for new employees
  • Assist in organizing team events for the Cork site
  • Administration – collection and storage of sale commission plans, coordinating any legal documents for signing by the directors as well as sorting and routing incoming and out-going post
  • Assist in the planning and preparation of meetings both onsite and offsite when required
  • Organise the office celebrations including employee birthday cakes, lunches etc
  • Monitoring of stock and replenishment of stationary
  • Work on ad hoc tasks and special projects, as assigned / needed
  • Detail-oriented with a very high level of accuracy
  • Proficiency in Microsoft Office with a strong emphasis on Microsoft Excel
  • Ability to work independently and communicate with all levels of the organization and outside agencies
  • Excellent coordination and organization skills
  • 3+ years of work experience in a similar role is highly desired
9

Project Administrator / Receptionist Resume Examples & Samples

  • Provide full administrative support for specific projects including typing, filing, document control, database management, document trackers and project correspondence
  • Welcome and direct visitors promoting a professional and friendly attitude at all times
  • Operate telephone switchboard, transfer calls and take messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay
  • Receive and issue courier and mail items, mail sorting, franking and processing efficiently, ensuring items are dispatched in a timely manner
  • Provide refreshments for visitors and meetings
  • Check calendar prior to meetings and provide appropriate requirements ( projector, flip charts )
  • Office duties including security passes, telephone lists, photocopying
  • Assist with the preparation of client reports
  • Organise meetings, room bookings and refreshments for project team, ensuring visitors/clients are looked after
  • General housekeeping/safety/maintenance
  • Miscellaneous administrative duties as necessary
  • Assist Regional Administration Coordinator with general duties
  • Support Document Control, T & C Coordinator when required
  • Provide cover on other projects as requested (e.g. holiday cover)
  • Fully Support of Project Teams
  • Raise stationery orders and office supplies on 1SRM
  • Provide administrative support in reviewing the current holdings in the Archives
  • Booking Flights / Car Hires / Hotels/ Trains / Taxis as and when required
10

Administrator / Receptionist Resume Examples & Samples

  • As first point of contact within the service, ensure all visitors receive a friendly and efficient service and that all calls and visits are dealt with promptly and courteously
  • Maintain an effective room booking and appointments system and communicate missed appointments to caseworkers and the partner agencies on a daily basis
  • Ensure all service users leaving the building are provided with details of their next appointments
  • Ensure the smooth running of the reception area
  • Processing of correspondence/data entry as required
  • To maintain and update the web-based information database as required, in a timely and accurate manner particularly for statutory appointments
  • Preparation of statistical data and reports as required using the web-based database
  • Responsible for minor security and administration functions on the web-based database
  • To check and validate data recorded on the web-based database on a regular basis to ensure it meets quality and performance standards
  • Ensure that Payment By Results data is accurate and exported to deadline
  • To undertake remedial work on incorrect data to improve Payment By Results outcomes
  • Record service user attendance on diary system and ensure the case worker and/or nursing team are kept informed of any change to appointment date/time
  • Contribute to the improvement and upkeep of all service user areas, taking responsibility for the reporting of damage to management and other relevant personnel
  • Record any unacceptable behaviour and incidents in the Incidents Log and report to management
  • Encourage participation by service users in the quarterly Service User Evaluation Questionnaire
  • Ensure all service user information displayed in the waiting room area is current and relevant, keeping the wall space tidy and maintaining sufficient stock of harm reduction leaflets and information
  • Assist in the storing of all current and discharged service user information in line with Data Protection Act, adhering to confidentiality policies at all times
  • Assist the team by undertaking initial assessments with service users
  • Manage petty cash and process invoices
  • Control stock levels and place orders via purchasing
  • Support the team in the maintenance of recording and database systems, photocopying and general administrative tasks
  • Assist the team by undertaking drug testing and acting as a ‘competent other’ where required
  • Previous experience of relevant work and ability to demonstrate a clear understanding of the need to deliver quality service
  • Able to access Police NICHE system
  • Relevant training and ability to demonstrate excellent customer care skills
  • Experience in the use of a range of IT applications (Excel, Outlook, Word and database)
  • Demonstrate skills to undertake administrative duties and manage data collection systems
  • Understanding of Data Protection / Confidentiality
  • Experience of contributing to project / systems developments
  • Communicate confidently and effectively, verbally and in writing
  • Respond flexibly to the demands of the post
  • Work as a member of a team
  • Show a capacity to work alone and the ability to keep calm under pressure
  • Understand and have a commitment to the principles of equal opportunity and diversity
  • Employ an empathetic and non-judgmental attitude towards service users
  • Demonstrate a commitment to own ongoing professional development
  • Show commitment to facilitating positive outcomes for service users
  • Understanding of the issues facing substance misusers
  • Understanding of PalBase and CRAMS case management systems
  • Understanding of the Criminal Justice System
  • IT and/or Administration qualification
  • Access to own transport
  • Knowledge of local services and geography
11

Warranty Administrator & Receptionist Resume Examples & Samples

  • Understanding of automotive parts and cars
  • 2+ years previous administrative work
  • A high school diploma or associates degree with coursework in math and computers
  • Facilitate all warranty related issues includes working with vendors and manufacturers to receive replacement vehicle parts
  • Responsible for checking, verifying and processing car warranty forms
  • Schedule warranty appointments and service
  • Educate customers regarding warranty services and ensuring timely vehicle repairs
  • Contact customers to ensure satisfaction
  • Work with shop foremen, lead technicians and service advisors
12

F/T Badging Administrator/receptionist Resume Examples & Samples

  • Knowledge of working with badging software/access control systems
  • Knowledge of MS Office Suite and other Computer Applications
  • Ability to work independently while also being a team player
  • Occasionally bend/twist at waist/knees/neck to perform various duties
  • Constant use of eyes (correctable vision to normal level required) to observe, read, interact with public and co-workers, view security monitors; includes hand/eye coordination
13

Site Administrator / Receptionist Resume Examples & Samples

  • Travel Bookings – Ensuring that employees follow the travel approval process and then using our travel system to make world-wide travel arrangements including flights, hotels, hire cars etc
  • Work Wear - Administration related to the issuing of site work-wear including helping new hires with making their initial orders prior to starting with the company, organising returns, dealing with the supplier and employee general queries, keeping a log of what has been issued to employees
  • PPE – Co-ordinating the ordering of bump caps, safety glasses and safety shoes for employees
  • Visitor Management / Access Control –Operating our visitor management system. Issuing access cards and identification badges including those for visitors, contractors, new hires and existing employees seeking replacement badges. Tracking all visitor /contractor badges to ensure they are all returned and cancelling those not returned in a timely manner
  • Time and Attendance - Supporting the administration of the time and attendance system (including dealing with inputting time and attendance data into the system, dealing with exceptions, running reports for line managers / HR)
  • Site Administration processes –Taking functional transactional / administration requirements and creating effective processes
  • Site communications – Writing site wide communications, working in conjunction with the Internal Communications / PR Co-ordinator
  • Purchase Orders - Raising purchase orders and placing orders, particularly for Site wide Stationery items and Business Cards
  • Supporting the room and projector booking process
  • Supporting departments and managers with requests for administration support
  • Sorting incoming mail and distributing, operating franking machine
  • Supporting site Community / Charity events and initiative
  • Supporting the HR team with Administration tasks and recruitment events
  • Meeting all site visitors in a professional and welcoming manner
  • Signing visitors into our visitor system, issuing badges, and contacting the relevant visit host
  • Hosting VIP’s and ensuring their needs are met on arrival to the site. This may involve escorting to meeting rooms and providing refreshments
  • Ensuring visitors are provided with safety information and the correct PPE (Personal Protective Equipment). The job holder will also ensure all PPE is collected at the end of each visit
  • Operating the site switchboard, tannoy system and operating the radio to the Gatehouse. Dealing with general telephone calls that come in to the site, liaising with security and re-directing as appropriate
  • Co-ordinating larger groups of site visitors as required. There is expected to be a high demand for this during the first year after site opening
  • Ensuring the standard of housekeeping of the reception area and rooms adjacent to it are kept to the highest level at all times
  • To be aware of and actively promote and implement Hitachi’s ethos, culture and values
  • To be involved in Hitachi Rail Europe’s staff development and training and participate in PDP procedures
  • To adhere to the Hitachi Rail Europe’s Equal Opportunities Policy
  • To comply with and implement Hitachi Rail Europe’s Health and Safety policy
  • To undertake any other reasonable duties and responsibilities as may be required
  • Ability to work in a busy, high volume of activity environment
  • Highly proficient in the use of IT systems including Microsoft office including Outlook, Word, Excel and Powerpoint
  • Ability to be proactive and work on own initiative
  • Commitment to working as part of a team
  • Able to demonstrate strong verbal communication skills with people at all levels
  • Previous experience of working in a busy reception in a large company including dealing with large visitor numbers and VIP’s
  • Excellent telephone manner
  • Ability to carry out the role in a flexible and helpful manner
  • Good standard of Secondary Education - 5 GCSE’s or equivalent
  • Experience with Concur
  • Experience of raising Purchase orders
  • Advanced experience of functional IT systems or databases (for supporting wider site functions with administration)
  • Completion of further education / vocational qualification in Administration would be an advantage
  • Experience in a manufacturing or engineering environment is preferable
14

Office Administrator / Receptionist Resume Examples & Samples

  • Provide general office administration and clerical support
  • Perform receptionist duties and support to team members including receiving phone calls, deliveries and greeting visitors
  • Handle travel arrangements such as hotel booking, visa applications and ground transportation, etc
  • Help coordinate marketing materials with Atkins graphics department including flyers, posters, brochures
  • Assist office and project management teams with processing accounts receivable invoices, client invoice preparation, checking and processing expense claims
  • Support ad hoc duties as assigned
15

Office Administrator / Receptionist Resume Examples & Samples

  • Support all aspects of the reception and executive conference area
  • Answer Piper Jaffray's main phone line
  • Act as main point of contact for Piper Jaffray clients and guests
  • Manage office and conference services; including event planning, conference room scheduling, and catering (to include kitchen supplies and restock, dish maintenance)
  • Manage, maintain and validate meeting request using Wall Chart software
  • Process expenses, organize receipts, allocate and file accordingly
  • Process all monthly catering, building, and office supply invoices
  • Manage, maintain and validate meeting requests
  • Prepare daily schedule of conference room bookings and reconfirm food orders
  • Support current selection and research new selection of caterers for employee and client meetings
  • Act as main point of contact for building maintenance issues
  • Facilitate preparation and distribution of office supplies
  • Facilitate as needed any HR, Compliance, Marketing needs to all business lines
  • Provide additional support as needed to departments in the office
  • Maintaining open and honest communication within the team as well as companywide is a key component to successfully meeting all requirements for this position
  • Accurate, detail-oriented, resourceful
  • Enjoys routine work, but needs to be flexible to respond to change in tasks/priorities
  • Ability to maintain confidential information
  • Professionally manages the introduction of clients to Piper Jaffray
  • Willingness and desire to work in a team environment with limited supervision – self motivated
  • Ability to identify and communicate process improvement opportunities
  • Advanced user of MS Office (Excel, Word, PowerPoint, Outlook, Access)
  • Five years of experience working in a corporate environment is required
  • LI-KF1
16

Junior Administrator / Receptionist Resume Examples & Samples

  • Ability to be resourceful and proactive
  • Proven proficiency working with Microsoft Office Suite
  • Good time manager with ability to recognize and set shifting priorities
17

Office Administrator / Receptionist Resume Examples & Samples

  • Greets NY office guests and other receptionist duties, including managing deliveries, answering phones promptly and appropriately relays phone calls and messages. Works with team to provide backup coverage as needed
  • Manages the office budget, processes billing and invoices
  • Manages calendar and conference room scheduling for our NY office. Coordinates catering needs and ensures conference rooms, pantry, kitchen, and supply rooms are well stocked, maintained and clean
  • Participates in a variety of special projects (from conception to completion)
  • Assists in event planning, including presentation coordination and scheduling, logistics planning, beverage/food set-up, attendee/guest list management, on-site oversight, etc
  • Manages invoicing and expenses
  • Assist with minimal technology needs in NY office as needed basis. This person will work hand in hand with Information Services Dept
  • Organizes messengering or runs errands outside of the office as needed
  • Coordinate New Hire physical setup, key card activation, office tours, etc
  • Proactively manage and coordinate with real estate services firm for property management needs/emergency repairs
  • Maintains Emergency Procedures Manual and Business Continuity Plan in conjunction with onsite personnel
  • Manages coordination and relationships with contracted/vendor services (e.g., housekeeping, office renovations/move, HVAC vendor account/schedule quarterly maintenance). Adjusts office temperature as needed. Relays service requests to IS, building management, etc
  • Performs general administrative duties including organizing and managing files (both electronic and paper), scheduling meetings and preparing agendas, receiving, stamping, and routing mail
  • Capable to comfortably lift heavy deliveries, stock supplies, or conduct basic equipment maintenance such as filter replacements and printer maintenance
  • Working effectively and collaboratively with all
18

Site Administrator / Receptionist Resume Examples & Samples

  • Working with the site team to fulfil all secretarial and organisational administrative support
  • Provide a front of house reception service to receive and direct visitors and clients
  • Document control of all incoming information and electronically file all site generated paperwork
  • Ensure all site registers are up to date and complete
  • Day to day BMS admin management – paper and electronic
  • Weekly/monthly reporting
  • CCS and record keeping
  • Site Administration such as; Scanning, post, laminating site signage, photocopying, typing meeting minutes, ordering stationary
  • Ensure information is communicated effectively and accurately
  • Be the central point of contact for all site project team members
  • All in accordance with GT procedures and standards
  • Knowledge and understanding of the Document Control process at operational level is vital
  • Knowledge and experience of using 4Projects at operational level is essential
  • You must be IT literate – Office 365 preferable
  • Ability to prioritise workload when managing multiple contracts / tasks
  • Ability to work accurately under pressure to meet project targets
19

Office Administrator / Receptionist Resume Examples & Samples

  • Intermediate computer skills including Microsoft Office Products
  • Knowledge of eAutomate and Soaring a plus
  • Strong communication skills, including listening and questioning
  • Good written communication skills
  • Critical thinking skills to assist in problem solving
  • Able to handle more than one responsibility at a time
  • Independent work skills and able to work under deadlines
20

Site Administrator / Receptionist Resume Examples & Samples

  • Working with the site team to fulfill all secretarial and organisational administrative support
  • Knowledge and understanding of the Site Administration/Document Control processes at operational level is vital
  • Knowledge and experience of using Viewpoint for Project or 4Projects at operational level is essential