Administrator / Receptionist Resume Samples

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D Doyle

Della

Doyle

7706 Guiseppe Glens

New York

+1 (555) 853 4357

7706 Guiseppe Glens

New York

Phone

p +1 (555) 853 4357

Experience Experience

Chicago, IL

Administrator / Receptionist

Chicago, IL

Harris-Morar

Chicago, IL

Administrator / Receptionist

Residential Management Assistant (RMA)
To undertake remedial work on incorrect data to improve Payment By Results outcomes
Record service user attendance on diary system and ensure the case worker and/or nursing team are kept informed of any change to appointment date/time
Manage petty cash and process invoices
To check and validate data recorded on the web-based database on a regular basis to ensure it meets quality and performance standards
Ensure all service users leaving the building are provided with details of their next appointments
Assist the team by undertaking initial assessments with service users

Chicago, IL

Site Administrator / Receptionist

Chicago, IL

Kozey Group

Chicago, IL

Site Administrator / Receptionist

Site Administration such as; Scanning, post, laminating site signage, photocopying, typing meeting minutes, ordering stationary
Sorting incoming mail and distributing, operating franking machine
Signing visitors into our visitor system, issuing badges, and contacting the relevant visit host
Purchase Orders - Raising purchase orders and placing orders, particularly for Site wide Stationery items and Business Cards
Supporting the room and projector booking process
Site communications – Writing site wide communications, working in conjunction with the Internal Communications / PR Co-ordinator
Ensuring the standard of housekeeping of the reception area and rooms adjacent to it are kept to the highest level at all times

present

Chicago, IL

Office Administrator / Receptionist

Chicago, IL

Batz-Kunde

present

Chicago, IL

Office Administrator / Receptionist

present

Greet visitors in a courteous and professional manner; responsible for visitors’ registration, tracking of visitor’s badges, and ensure visitors are escorted to their destination by our employees
Travel coordination: arrange business travel for all employees (Visa, air ticket, hotel, transportation, etc.), arrange all logistics for visitors (hotel, meetings, transportation, etc.); work effectively with outside hotels, travel agency, and contract management
First point of contact for facility related requests from employees, as well as, service providers
Maintenance and cleaning: monitor the cleanliness and professional appearance of reception, work stations, meeting rooms, and public areas; Manage office deco and assets; Deliver daily office facilities site check and fix any problems regarding lights, copier, air conditioning, etc
Manage employee business cards, staff contact list, newspaper and magazine management, and arrange flowers and company gifts
Dispatch the incoming and outgoing mails and packages
Provide administrative support to managing director and directors including preparing expenses reports, filing, etc.; Provide additional business and employee activity support

Education Education

Bachelor’s Degree

Ohio University

Bachelor’s Degree

Skills Skills

Relevant training and ability to demonstrate excellent customer care skills
Demonstrate a commitment to own ongoing professional development
Able to access Police NICHE system
Show a capacity to work alone and the ability to keep calm under pressure
Knowledge of local services and geography
Experience of contributing to project / systems developments
Communicate confidently and effectively, verbally and in writing
Respond flexibly to the demands of the post
Work as a member of a team
Understanding of Data Protection / Confidentiality

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Cage Administrator / Receptionist Resume Examples & Samples

Preparation of cheques, RSP/RIF withdrawals as requested (i.e. ensure that cheques are properly signed before release or mailing)
Prepare bank deposits
Ensuring letter of authorizations (LOA’s) are correctly completed with proper authorization
Exceptional attention to detail with the ability to prioritize, multi-task, deal with various personalities both internal and external, and be able to shift priorities and deliver results
Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is preferred but not mandatory
Previous reception experience and previous experience in the financial/brokerage industry
LI-GM1

Cage Administrator / Receptionist Resume Examples & Samples

Book-in and ship security certificates to Toronto
Verifying and approving Bankwires, JEFE events and Messagenets
Ensuring LOA’s are correctly completed with proper authorization
Maintain standing LOA file and ensure valid/current LOA’s are on file
Proactively advise and obtain from Assistants’ new LOA’s prior to expiry
Assist with the phone coverage as required, in a courteous and professional manner
Assist with the distribution of incoming courier bag and reports, faxes and transit mail
Assist in preparing the outgoing courier bag
Must be fluent in both Cantonese & Mandarin
Exceptional attention to detail in all aspects of job duties required
Must have the ability to prioritize daily tasks, multi-task, deal with various personalities (internal and external) and be able to shift priorities and deliver results
Must have Completion of CSC & CPH
Verifying and inputing incoming cheques
Verifying outgoing cheques
Verifying outgoing bank wires
Verifying and processing all daily RSP contributions

Office Administrator / Receptionist Resume Examples & Samples

Operate telephone switchboard: receive and answer incoming calls and transfer to the desired department / individual properly
Travel coordination: arrange business travel for all employees (Visa, air ticket, hotel, transportation, etc.), arrange all logistics for visitors (hotel, meetings, transportation, etc.); work effectively with outside hotels, travel agency, and contract management
Management and support of facilities, purchasing of office supplies, and equipment; Assist Blizzard to benchmark preferred / selected vendors; prepare PR / PO / invoices for approval; conduct and renewal of facility management contracts; Assist in updating and record keeping of the facilities
Manage employee business cards, staff contact list, newspaper and magazine management, and arrange flowers and company gifts

Office Administrator / Receptionist Resume Examples & Samples

Support the development and implementation of all Engineering specific and general internal controls, general policies & procedures for all Engineering activities
Assist Senior Management in creating PowerPoint presentations, Excel spreadsheets and organizing meetings
Support Engineering invoice calculation module via interfacing with third-party providers; Business Integration Group (BIG) and Abukai (Expense Management System)
Support all Engineering specific A/P, A/R, Payroll and Administrative processes and functions
Responsible for acquiring, distributing and tracking hardware/software, uniforms, tools, new hire documentation, fuel and maintenance cards, and materials purchasing processes (tracking and invoicing to clients), with integration to existing corporate functions
Ability to coordinate and administer multiple daily tasks
Bachelor degree required. Finance/Accounting concentration is preferable, but not required
2+ years’ experience in providing AP, AR and administrative support in a fast paced environment
Excellent “people skills” for client facing duties
Intermediate to advanced MS Excel skills desired, Word and PowerPoint proficiency

Administrator / Receptionist Resume Examples & Samples

Responsible for incoming queries
Setting up new accounts on the database
Liaising with customers
Scanning orders
Preparing invoices
Office maintenance
Personable
Strong confidence in computer packages such as Microsoft Office
Immediately available

Office Administrator / Receptionist Resume Examples & Samples

Creating positive first impressions for our visitors and callers by greeting them professionally and promptly
Maintaining a seamless office environment by managing all office supplies and equipment, organising outgoing/incoming mail, arranging catering
Providing PA support to the NZ Commercial Director – travel, expenses, diary management
Supporting the sales and marketing team with various admin tasks – co-ordinating customer order processing, invoicing and billing, data entry
Organising social and team events, working sessions and training
Previous experience (12 months+) experience in reception and office administration in a corporate environment
Intermediate knowledge of MS Word, PowerPoint and Outlook
Strong interpersonal skills and a friendly, outgoing personality
Polished presentation
Ability to manage multiple priorities in a fast-paced environment
Ability to work independently and collaborate as part of a team
A ‘can do attitude’ and willingness to learn

Office Administrator & Receptionist Resume Examples & Samples

1-3 years in an office administrative level role
GREAT attitude and a proactive and helpful mindset
Team player with a passion for learning about our studio culture and our Staff
Customer service-focused; a desire to provide the best-in-class service for our Staff, clients and vendors
Extremely detail-oriented and organized (In fact, if you read this, include the following statement in your cover letter: "Excited to start my next adventure at Kaleidoscope")
Work well under pressure and in a fast-paced environment and flexibility to adjust
Strive for self-improvement, learns from mistakes, and puts a priority on not making the same mistakes again

Office Administrator / Receptionist Resume Examples & Samples

Welcome on-site visitors to the office in a professional and friendly manner, monitor visitors access and issue passes when required
Answer all incoming telephone calls on a switchboard, transfer and relay messages as appropriate
Be the administrator for the ING credit card for all European employees
Coordinate all Health and Safety processes for the Cork site
Provide training for all new starters on the T&E process, setting up access and supporting the on boarding process around travel expenses
Administrator for the European car leasing process – this would entail renewing leases as they expire and organizing new leases for new employees
Assist in organizing team events for the Cork site
Administration – collection and storage of sale commission plans, coordinating any legal documents for signing by the directors as well as sorting and routing incoming and out-going post
Assist in the planning and preparation of meetings both onsite and offsite when required
Organise the office celebrations including employee birthday cakes, lunches etc
Monitoring of stock and replenishment of stationary
Work on ad hoc tasks and special projects, as assigned / needed
Detail-oriented with a very high level of accuracy
Proficiency in Microsoft Office with a strong emphasis on Microsoft Excel
Ability to work independently and communicate with all levels of the organization and outside agencies
Excellent coordination and organization skills
3+ years of work experience in a similar role is highly desired

Project Administrator / Receptionist Resume Examples & Samples

Provide full administrative support for specific projects including typing, filing, document control, database management, document trackers and project correspondence
Welcome and direct visitors promoting a professional and friendly attitude at all times
Operate telephone switchboard, transfer calls and take messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay
Receive and issue courier and mail items, mail sorting, franking and processing efficiently, ensuring items are dispatched in a timely manner
Provide refreshments for visitors and meetings
Check calendar prior to meetings and provide appropriate requirements ( projector, flip charts )
Office duties including security passes, telephone lists, photocopying
Assist with the preparation of client reports
Organise meetings, room bookings and refreshments for project team, ensuring visitors/clients are looked after
General housekeeping/safety/maintenance
Miscellaneous administrative duties as necessary
Assist Regional Administration Coordinator with general duties
Support Document Control, T & C Coordinator when required
Provide cover on other projects as requested (e.g. holiday cover)
Fully Support of Project Teams
Raise stationery orders and office supplies on 1SRM
Provide administrative support in reviewing the current holdings in the Archives
Booking Flights / Car Hires / Hotels/ Trains / Taxis as and when required

Administrator / Receptionist Resume Examples & Samples

As first point of contact within the service, ensure all visitors receive a friendly and efficient service and that all calls and visits are dealt with promptly and courteously
Maintain an effective room booking and appointments system and communicate missed appointments to caseworkers and the partner agencies on a daily basis
Ensure all service users leaving the building are provided with details of their next appointments
Ensure the smooth running of the reception area
Processing of correspondence/data entry as required
To maintain and update the web-based information database as required, in a timely and accurate manner particularly for statutory appointments
Preparation of statistical data and reports as required using the web-based database
Responsible for minor security and administration functions on the web-based database
To check and validate data recorded on the web-based database on a regular basis to ensure it meets quality and performance standards
Ensure that Payment By Results data is accurate and exported to deadline
To undertake remedial work on incorrect data to improve Payment By Results outcomes
Record service user attendance on diary system and ensure the case worker and/or nursing team are kept informed of any change to appointment date/time
Contribute to the improvement and upkeep of all service user areas, taking responsibility for the reporting of damage to management and other relevant personnel
Record any unacceptable behaviour and incidents in the Incidents Log and report to management
Encourage participation by service users in the quarterly Service User Evaluation Questionnaire
Ensure all service user information displayed in the waiting room area is current and relevant, keeping the wall space tidy and maintaining sufficient stock of harm reduction leaflets and information
Assist in the storing of all current and discharged service user information in line with Data Protection Act, adhering to confidentiality policies at all times
Assist the team by undertaking initial assessments with service users
Manage petty cash and process invoices
Control stock levels and place orders via purchasing
Support the team in the maintenance of recording and database systems, photocopying and general administrative tasks
Assist the team by undertaking drug testing and acting as a ‘competent other’ where required
Previous experience of relevant work and ability to demonstrate a clear understanding of the need to deliver quality service
Able to access Police NICHE system
Relevant training and ability to demonstrate excellent customer care skills
Experience in the use of a range of IT applications (Excel, Outlook, Word and database)
Demonstrate skills to undertake administrative duties and manage data collection systems
Understanding of Data Protection / Confidentiality
Experience of contributing to project / systems developments
Communicate confidently and effectively, verbally and in writing
Respond flexibly to the demands of the post
Work as a member of a team
Show a capacity to work alone and the ability to keep calm under pressure
Understand and have a commitment to the principles of equal opportunity and diversity
Employ an empathetic and non-judgmental attitude towards service users
Demonstrate a commitment to own ongoing professional development
Show commitment to facilitating positive outcomes for service users
Understanding of the issues facing substance misusers
Understanding of PalBase and CRAMS case management systems
Understanding of the Criminal Justice System
IT and/or Administration qualification
Access to own transport
Knowledge of local services and geography

Warranty Administrator & Receptionist Resume Examples & Samples

Understanding of automotive parts and cars
2+ years previous administrative work
A high school diploma or associates degree with coursework in math and computers
Facilitate all warranty related issues includes working with vendors and manufacturers to receive replacement vehicle parts
Responsible for checking, verifying and processing car warranty forms
Schedule warranty appointments and service
Educate customers regarding warranty services and ensuring timely vehicle repairs
Contact customers to ensure satisfaction
Work with shop foremen, lead technicians and service advisors

F/T Badging Administrator/receptionist Resume Examples & Samples

Knowledge of working with badging software/access control systems
Knowledge of MS Office Suite and other Computer Applications
Ability to work independently while also being a team player
Occasionally bend/twist at waist/knees/neck to perform various duties
Constant use of eyes (correctable vision to normal level required) to observe, read, interact with public and co-workers, view security monitors; includes hand/eye coordination

Site Administrator / Receptionist Resume Examples & Samples

Travel Bookings – Ensuring that employees follow the travel approval process and then using our travel system to make world-wide travel arrangements including flights, hotels, hire cars etc
Work Wear - Administration related to the issuing of site work-wear including helping new hires with making their initial orders prior to starting with the company, organising returns, dealing with the supplier and employee general queries, keeping a log of what has been issued to employees
PPE – Co-ordinating the ordering of bump caps, safety glasses and safety shoes for employees
Visitor Management / Access Control –Operating our visitor management system. Issuing access cards and identification badges including those for visitors, contractors, new hires and existing employees seeking replacement badges. Tracking all visitor /contractor badges to ensure they are all returned and cancelling those not returned in a timely manner
Time and Attendance - Supporting the administration of the time and attendance system (including dealing with inputting time and attendance data into the system, dealing with exceptions, running reports for line managers / HR)
Site Administration processes –Taking functional transactional / administration requirements and creating effective processes
Site communications – Writing site wide communications, working in conjunction with the Internal Communications / PR Co-ordinator
Purchase Orders - Raising purchase orders and placing orders, particularly for Site wide Stationery items and Business Cards
Supporting the room and projector booking process
Supporting departments and managers with requests for administration support
Sorting incoming mail and distributing, operating franking machine
Supporting site Community / Charity events and initiative
Supporting the HR team with Administration tasks and recruitment events
Meeting all site visitors in a professional and welcoming manner
Signing visitors into our visitor system, issuing badges, and contacting the relevant visit host
Hosting VIP’s and ensuring their needs are met on arrival to the site. This may involve escorting to meeting rooms and providing refreshments
Ensuring visitors are provided with safety information and the correct PPE (Personal Protective Equipment). The job holder will also ensure all PPE is collected at the end of each visit
Operating the site switchboard, tannoy system and operating the radio to the Gatehouse. Dealing with general telephone calls that come in to the site, liaising with security and re-directing as appropriate
Co-ordinating larger groups of site visitors as required. There is expected to be a high demand for this during the first year after site opening
Ensuring the standard of housekeeping of the reception area and rooms adjacent to it are kept to the highest level at all times
To be aware of and actively promote and implement Hitachi’s ethos, culture and values
To be involved in Hitachi Rail Europe’s staff development and training and participate in PDP procedures
To adhere to the Hitachi Rail Europe’s Equal Opportunities Policy
To comply with and implement Hitachi Rail Europe’s Health and Safety policy
To undertake any other reasonable duties and responsibilities as may be required
Ability to work in a busy, high volume of activity environment
Highly proficient in the use of IT systems including Microsoft office including Outlook, Word, Excel and Powerpoint
Ability to be proactive and work on own initiative
Commitment to working as part of a team
Able to demonstrate strong verbal communication skills with people at all levels
Previous experience of working in a busy reception in a large company including dealing with large visitor numbers and VIP’s
Excellent telephone manner
Ability to carry out the role in a flexible and helpful manner
Good standard of Secondary Education - 5 GCSE’s or equivalent
Experience with Concur
Experience of raising Purchase orders
Advanced experience of functional IT systems or databases (for supporting wider site functions with administration)
Completion of further education / vocational qualification in Administration would be an advantage
Experience in a manufacturing or engineering environment is preferable

Office Administrator / Receptionist Resume Examples & Samples

Provide general office administration and clerical support
Perform receptionist duties and support to team members including receiving phone calls, deliveries and greeting visitors
Handle travel arrangements such as hotel booking, visa applications and ground transportation, etc
Help coordinate marketing materials with Atkins graphics department including flyers, posters, brochures
Assist office and project management teams with processing accounts receivable invoices, client invoice preparation, checking and processing expense claims
Support ad hoc duties as assigned

Office Administrator / Receptionist Resume Examples & Samples

Support all aspects of the reception and executive conference area
Answer Piper Jaffray's main phone line
Act as main point of contact for Piper Jaffray clients and guests
Manage office and conference services; including event planning, conference room scheduling, and catering (to include kitchen supplies and restock, dish maintenance)
Manage, maintain and validate meeting request using Wall Chart software
Process expenses, organize receipts, allocate and file accordingly
Process all monthly catering, building, and office supply invoices
Manage, maintain and validate meeting requests
Prepare daily schedule of conference room bookings and reconfirm food orders
Support current selection and research new selection of caterers for employee and client meetings
Act as main point of contact for building maintenance issues
Facilitate preparation and distribution of office supplies
Facilitate as needed any HR, Compliance, Marketing needs to all business lines
Provide additional support as needed to departments in the office
Maintaining open and honest communication within the team as well as companywide is a key component to successfully meeting all requirements for this position
Accurate, detail-oriented, resourceful
Enjoys routine work, but needs to be flexible to respond to change in tasks/priorities
Ability to maintain confidential information
Professionally manages the introduction of clients to Piper Jaffray
Willingness and desire to work in a team environment with limited supervision – self motivated
Ability to identify and communicate process improvement opportunities
Advanced user of MS Office (Excel, Word, PowerPoint, Outlook, Access)
Five years of experience working in a corporate environment is required
LI-KF1

Junior Administrator / Receptionist Resume Examples & Samples

Ability to be resourceful and proactive
Proven proficiency working with Microsoft Office Suite
Good time manager with ability to recognize and set shifting priorities

Office Administrator / Receptionist Resume Examples & Samples

Greets NY office guests and other receptionist duties, including managing deliveries, answering phones promptly and appropriately relays phone calls and messages. Works with team to provide backup coverage as needed
Manages the office budget, processes billing and invoices
Manages calendar and conference room scheduling for our NY office. Coordinates catering needs and ensures conference rooms, pantry, kitchen, and supply rooms are well stocked, maintained and clean
Participates in a variety of special projects (from conception to completion)
Assists in event planning, including presentation coordination and scheduling, logistics planning, beverage/food set-up, attendee/guest list management, on-site oversight, etc
Manages invoicing and expenses
Assist with minimal technology needs in NY office as needed basis. This person will work hand in hand with Information Services Dept
Organizes messengering or runs errands outside of the office as needed
Coordinate New Hire physical setup, key card activation, office tours, etc
Proactively manage and coordinate with real estate services firm for property management needs/emergency repairs
Maintains Emergency Procedures Manual and Business Continuity Plan in conjunction with onsite personnel
Manages coordination and relationships with contracted/vendor services (e.g., housekeeping, office renovations/move, HVAC vendor account/schedule quarterly maintenance). Adjusts office temperature as needed. Relays service requests to IS, building management, etc
Performs general administrative duties including organizing and managing files (both electronic and paper), scheduling meetings and preparing agendas, receiving, stamping, and routing mail
Capable to comfortably lift heavy deliveries, stock supplies, or conduct basic equipment maintenance such as filter replacements and printer maintenance
Working effectively and collaboratively with all

Site Administrator / Receptionist Resume Examples & Samples

Working with the site team to fulfil all secretarial and organisational administrative support
Provide a front of house reception service to receive and direct visitors and clients
Document control of all incoming information and electronically file all site generated paperwork
Ensure all site registers are up to date and complete
Day to day BMS admin management – paper and electronic
Weekly/monthly reporting
CCS and record keeping
Site Administration such as; Scanning, post, laminating site signage, photocopying, typing meeting minutes, ordering stationary
Ensure information is communicated effectively and accurately
Be the central point of contact for all site project team members
All in accordance with GT procedures and standards
Knowledge and understanding of the Document Control process at operational level is vital
Knowledge and experience of using 4Projects at operational level is essential
You must be IT literate – Office 365 preferable
Ability to prioritise workload when managing multiple contracts / tasks
Ability to work accurately under pressure to meet project targets

Office Administrator / Receptionist Resume Examples & Samples

Intermediate computer skills including Microsoft Office Products
Knowledge of eAutomate and Soaring a plus
Strong communication skills, including listening and questioning
Good written communication skills
Critical thinking skills to assist in problem solving
Able to handle more than one responsibility at a time
Independent work skills and able to work under deadlines

Site Administrator / Receptionist Resume Examples & Samples

Working with the site team to fulfill all secretarial and organisational administrative support
Knowledge and understanding of the Site Administration/Document Control processes at operational level is vital
Knowledge and experience of using Viewpoint for Project or 4Projects at operational level is essential

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