Records Administrator Resume Samples

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C Bergnaum

Candida

Bergnaum

86551 Leora Club

Los Angeles

+1 (555) 577 2944

86551 Leora Club

Los Angeles

Phone

p +1 (555) 577 2944

Experience Experience

Chicago, IL

Records Administrator

Chicago, IL

Weimann-Douglas

Chicago, IL

Records Administrator

Maintain Records Management System, including maintenance and management of active and archived records
Assist with the records management program
Participate as a member of the Records Management Team in innovative and creative ways whilst providing courteous, efficient and professional service
Provide direct support to the Team Lead, Regional Business Support
Be part of a high performing team
Assist with the 245 Park Ave (Trademark) File Room
Assist with filing of coded documents into a numeric subject classification records filing system

Phoenix, AZ

Medical Records Administrator

Phoenix, AZ

Fisher Inc

Phoenix, AZ

Medical Records Administrator

Provide supervision of the medical records management process
Support faculty, students, and/or staff by providing direction, guidance, and support at an administrative, program, project, and office management level
Provide back up to the Agency Manager in preparation and submission of a wide variety of forms and documents
Manage the day-to-day operations of the department
Evaluate performance of 28 staff members on electronic schedule and record and offer recommended changes to the Coordinator of Clinical Services
Office Manager
Implement and honor a safe, secure, and healthy work environment by following, and enforcing standards and procedures; complying with legal regulations

present

Philadelphia, PA

Correctional Case Records Administrator

Philadelphia, PA

Schroeder-Haag

present

Philadelphia, PA

Correctional Case Records Administrator

present

Avenal State Prison (ASP)
California Men’s Colony (CMC)
Central California Women’s Facility (CCWF)
California State Prison, Corcoran (COR)
Correctional Training Facility (CTF)
Kern Valley State Prison (KVSP)
North Kern State Prison (NKSP)

Education Education

Bachelor’s Degree in Health Information Management

University of Kentucky

Bachelor’s Degree in Health Information Management

Skills Skills

Strong interpersonal skills, knowledge of organization and hierarchy, and experience in Pipeline Operations is an asset
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
Ability to gather data, compile information, and prepare reports
Ability to collect and organize information
Proven ability to be innovative, initiate and manage change, and deliver results
3 years of applicable Technical Records experience
Ability to analyze and solve problems
Strong computer skills (Microsoft Word, Excel, Power Point, etc.)
Basic computer skills, especially Microsoft Office applications
Basic reading, writing, and mathematical skills

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9 Records Administrator resume templates

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Records Administrator Resume Examples & Samples

Assist with filing of coded documents into a numeric subject classification records filing system
Maintain and update the records management database information
Assist with scanning and copying of records
Assist with lifting boxes with-in the department for on-site and off-site storage
Assist with the 245 Park Ave (Trademark) File Room
Perform related duties as required

Collateral Records Administrator Resume Examples & Samples

Extensive knowledge of key collateral documents: Note, Mortgage/Deed of Trust, Assignments of Mortgage/Deed of Trust, Title policies, UCC’s and PMI/MI
Must be able to handle multiple requests throughout the day and act in timely and extremely accurate manner
5 years mortgage experience working with collateral documents is preferred

Records Administrator Resume Examples & Samples

Maintain Records Management System, including maintenance and management of active and archived records
Maintain organizational security and confidentiality of information in accordance with organizational policy
Assist staff with requests to locate and retrieve information
Participate as a member of the Records Management Team in innovative and creative ways whilst providing courteous, efficient and professional service
Assist with administrative duties as required
GCE 'O' Level or above
Approximately 1 year of experience in a large corporate record management environment or professional services environment; fresh graduates will also be considered

Collateral Records Administrator Resume Examples & Samples

Receiving incoming files and processing and forwarding to appropriate custodian or internal or external client
Request and track receipt of attorney bailee letters
Maintain an active production pipeline, as required for Collateral Records Manager and Collateral Team Lead
Research collateral issues and obtain collateral documents and information to perfect Bayview’s lien position for litigation, bankruptcy and foreclosure proceedings
Review and process collateral files for liquidation
Assist in department projects as needed and special projects as assigned
Proficiency with Microsoft Excel, Word and Access
Bachelor’s Degree preferred but not necessary
Experience as Paralegal preferred but not necessary

Medical Records Administrator Resume Examples & Samples

Numbering pages and recording
Review records, identify issues and reference documents
Scanning and photocopying records
Understand and use medical terminology
Establish any missing information and report
Time management and prioritise workloads appropriately

Technical Publications & Technical Records Administrator Resume Examples & Samples

Verify that Aircraft Technical Log and Maintenance Work Package entries are correct and complete
Ensure that all Aircraft Technical Log and Maintenance Work Package entries are correctly entered into the Maintenance Management System
Update Maintenance Management System for maintenance stations/bases that do not have access to the system
Monitor aircraft configuration and ensure all necessary actions are taken to ensure correct aircraft configuration
Ensure all aircraft records are filed and stored in accordance with customer and regulatory requirements
Ideally you will be educated to BTEC, A Level or College standard
Good knowledge and understanding of commercial airline maintenance and engineering operations
Good interpersonal skills and able to work as part of a team or as an individual
Ability to prioritise workload, often under time pressure
Self motivated, ability to work without supervision
Good IT skills with good knowledge of MS Office

Medical Records Administrator Resume Examples & Samples

Request health and medical records from external physicians
Manage influx of health and medical records for current patients, including scanning and appropriate e-filing
Track statuses of external requests and ensure records are received in appropriate timeframe
Maintain external patient records when received from providers
Execute delivery of internal health reports when requested by external physicians and patients
Correspond with patients and physicians regarding health records as needed
Implement and honor a safe, secure, and healthy work environment by following, and enforcing standards and procedures; complying with legal regulations
Uphold patient confidentiality and protects operations by keeping patient care information confidential and following HIPAA practices
Work collaboratively with the care team to coordinate availability of medical records
Previous experience in a healthcare or medical office environment
Attention to detail and strong organizational skills
Motivated to work collaboratively with a multi-disciplinary team
Experience working in a customer-focused environment to provide a high level of care and a positive experience
Dynamic individual with the ability to communicate clearly and professionally engage others

Records Administrator Resume Examples & Samples

Perform high volume scanning, copying and creation of electronic documents
Responsible for tracking, assembling and distribution of reports related to loan documents
Research inquiries of Loan and Account documentation
Other duties include filing and maintenance of documentation held on premises
Banking Operations experience preferred, but not required
Strong computer skills, including Microsoft Word and Excel
Sharepoint experience a plus but not required
Ability to multi-task and work independently
Advanced administrative and organizational skills
Strong attention to detail and willingness to learn new responsibilities
Handling of heavy folders will be required at times
Comfortable working with 7 ft high filing cabinets

Docket Database & Records Administrator Resume Examples & Samples

Review of documents, including identifying deadlines and other important dates
Entering dates into matter records
Classification and uploading of documents
Creating new matter records

Docket Database & Records Administrator Resume Examples & Samples

Bachelor’s Degree and at least 2 years’ experience in database management; previous docketing, law firm or intellectual property experience a plus
Proven ability to quickly learn complex software
Must have excellent organizational skills and be able to complete high volumes of tasks and projects quickly with little guidance, while consistently exhibiting a high degree of accuracy; react with appropriate urgency to situations and events that require a quick response or turnaround; take effective action without having to know the total picture, and solve problems that affect people within the group or other related groups
Must be well-spoken and possess strong written/verbal communication and interpersonal skills
Because of exposure to confidential legal documents, a high level of integrity, discretion and professionalism is essential
20th Century Fox Filmis one of the world's largest producers and distributors of motion pictures. 20th Century Fox Film produces, acquires and distributes motion pictures throughout the world. These motion pictures are produced or acquired by the following units of 20th Century Fox Film: Twentieth Century Fox, Fox 2000 Pictures, Fox Searchlight Pictures, Fox International Productions, and Twentieth Century Fox Animation

Records Administrator Resume Examples & Samples

Assist with the records management program
Liaise with vendor and manage offsite storage
Post-secondary education in a legal or business-related discipline plus a minimum of 2+ years’ experience or equivalent in education/experience required
Experience interpreting and managing contracts,
Excellent oral and written communication skills in English
Strong collaboration and coordination skills
Demonstrated interpersonal and communication skills to effectively deal with multiple stakeholders
Ability to work effectively under pressure in a fast paced environment
Innovative thinker who is open to exploring and considering new ideas
Strong time management capabilities, with the ability to perform multiple tasks
Strong sense of initiative and a self-starter who can work equally well in groups or on their own
High attention to detail including proven ability to manage multiple, competing priorities simultaneously
Self-motivated and the ability to plan, organize and prioritize multiple duties and responsibilities simultaneously, and to reach out to and collaborate with other teams within the organization

Records Administrator Resume Examples & Samples

Strong skills in MS Excel and MS Access, MS Word and MS PowerPoint
Experience in developing applications in MS Access
US Citizen

Records Administrator Resume Examples & Samples

Generate and maintain data, ensuring accuracy of the local management information system and the CIS system
Retrieve and distribute reports from the local management information system on a daily/weekly/monthly basis. Maintain master file of all reports received
File necessary paperwork in each student’s individual record, adhering to the student right to privacy policy
Ensure accuracy and integrity of data entered into CIS systems and documentation in student records
Assist with student scheduling information to include attendance into the CIS system with input from the Site Director and the Manager of the Programs area
Coordinate attendance record keeping and publish daily absence lists
Prepare student identification cards
Perform a variety of clerical duties concerning student records to ensure compliance; including typing correspondence, form letters, accountability forms, and order forms; ensure the department is continually stocked with materials
Make necessary travel arrangements for students as needed
Assist with PIVOT admissions files to support enrollment
Coordinate and reconcile all student finances services including; student pay, clothing and lunch stipend
Ensure proper archiving procedures for separated student records
Maintain accountability of students and property; adhere to safety practices

Records Administrator Resume Examples & Samples

Maintain Corporate Records Database (includes data entry)
Create and coordinate monthly destruction of eligible corporate records
Pick up and prepare boxes to go be archived
Search for and retrieve records requests
Create monthly status report for Corporate Records
Help implement Records Retention Policy
Reconcile billing for Storage Vendor

Medical Records Administrator Him Specialist Resume Examples & Samples

Plan and manage the development and maintenance of a medical records program
Determine the need for and direct the setup of special indices (i.e. treatment, diseases, operations, patients)
Design, conduct and test an in-service education program for medical records employees, medical staff members, students and other health care personnel
Plan, organize, implement and test a hospital's medical records utilization review, quality assurance and risk management programs
Provide consultation to staff
Serve on various hospital committees whose policies may directly impact the medical records program and contribute to decisions that establish hospital policies for medical records management
Review and analyze information reported into data systems and provide recommendations for more efficient use of resources to medical center management
Provide assistance to the HIMS Chief by assisting with analytical studies of all patient admissions, discharges and movements and outpatient and surgical workload capture
Correspond with physicians in person to provide education as it relates to proper coding, encounter form use and documentation requirements
The equivalent of one (1) year of active practice in the health information management field that included the knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions
Comprehensive understanding of clinical classification systems and nomenclatures
Ability to provide advisory and technical expertise on a range of health information management/medical record issues to staff, management, and the general public
Ability to use data collection and analytical techniques for purposes of review, quality control, studies and analysis
Knowledge of and ability to use and evaluate software programs and information systems relative to health information services
Knowledge of anatomy, pathophysiology, and medical terminology
Ability to determine and evaluate compliance with the standards of regulatory and accrediting bodies such as the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO), the Centers for Medicare and Medicaid Services, etc
Ability to provide technical advice and/or provide oversight on health information issues. This includes skill in interpreting and adapting health information management guidelines that are not completely applicable to the work or have gaps in specificity
Ability to extract information, generate reports from various databases (e.g. clinical, financial), and analyze data including a consideration of such issues as applicability, validity, reliability, and the quality and characteristics of the data source, etc
Ability to advise management and staff about adequate medical record documentation, health information services, and/or computerized patient records based on current statuses and standards
Ability to plan for, justify, test, assess, and/or advise about the use of current and future software programs or information systems, implement and integrate such products into current health information management processes, and recommend changes in policies or procedures
Demonstrated comprehensive knowledge of medical and legal requirements related to both paper and electronic medical records
Ability to communicate and negotiate with professional in higher level positions
SF50 (Current and prior Federal employees)
VA Form 10-2850C: Application for Associated Health Occupations. This form is available at the following website: http://www.va.gov/vaforms/search_action.asp?FormNo=10-2850&tkey=&Action=Search
Other Veterans Document
SF-15
Transcripts

Medical Records Administrator Resume Examples & Samples

Travel may be required within the Clinton Service Unit
Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by clicking in the vacancy announcement and re-selecting your resume and/or other documents from your USAJOBS account
Health Information Management
Planning and Evaluating
Computer Applications
Human Resources Management
Resume: You are highly encouraged to use USAJOBS Resume Builder
Addendum to Declaration for Federal Employment (OF 306) form - Addendum to the Declaration for Federal Employment (OF 306) form must be included for this position and is available for downloading at: https://www.ihs.gov/DHR/includes/themes/newihstheme/display_objects/documents/applicants/OF306AddendumToDeclarationForFederalEmployment.pdf
Indian Preference Applicants: - If claiming Indian preference for the first time, or if you have no previous documentation of preference, applicants must provide a completed copy of the Form BIA-4432 (expiration date 1/31/2018), "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. You must also complete the family history chart if necessary. Current IHS employees with a BIA form on file in their Official Personnel Folder are required to submit a copy of that form with their application. Refer to BIA-4432 link: http://www.bia.gov/cs/groups/xois/documents/document/idc1-029504.pdf
Veterans Employment Opportunity Act (VEOA) or other Veterans preference (VRA and 30% or more disabled) - include a copy of your DD-214, if you're claiming Vet preference. For more information please see link at:http://opm.gov/policy-data-oversight/veterans-services/vet-guide/
Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) – If you are claiming CTAP/ICTAP, follow the instructions below: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf
Current or former Federal employee: Include your most recent SF50
Transcripts: Transcripts must be provided if substituting education for experience and/or if education is required for this position. Unofficial transcripts are acceptable but official transcripts will be required before entrance on duty

Office & Records Administrator Resume Examples & Samples

Performs a variety of administrative functions in support of various teams within the HR Services organization
Using various software systems, enter document information (e.g. payroll, compliance, T&E, etc.)
Assist various teams in making copies, scanning documents, sorting documents, ordering supplies, handling mail, and other similar functions
Print/match and log all missing invoices and travel authorizations
Log VATs and send out logs to 3rd party vendors
Act as backfill for other teams within HR Services as needed
Assist with new hire orientation setup activities
Assist with badging process
Assist in miscellaneous office administration activities
Manage and preserve employee and payroll records
Receive mail, internal and/or external documents, examine documents for completeness, accuracy, and conformity to specified requirements
Follow up with internal and external customers to obtain missing information
Ensure all received documents are filed in the appropriate file and all files are properly organized
Create new hire files and labels
Retrieve requested files and ensure accurate tracking of the released files
Prepare and ship documents to offsite storage facility, retrieve documents from storage, and maintain offsite storage records
Follow the company’s retention policies and purge employee records in accordance with the policy
Maintain a clean and organized file room and ensure records are easily accessible when needed
Maintain confidentiality of all employee and payroll records
Respond to requests for employee files from audits and subpoenas
Work on special projects in partnership with other HR Services teams
Perform other functions as required

Core Business Services Records Administrator Resume Examples & Samples

Physically fit to carry heavy items
Strong client service focus
Committed team player, sharing knowledge and best practice
Approximately 1 year of experience in a large corporate record management environment or professional services environment

Technical Records Administrator Resume Examples & Samples

Validate all engineering documentation
Update all electronic and hard copy records
Daily/weekly/monthly validation checks
Monthly check of all records and archiving
Manage allocation of aircraft
Updating all aspects of the aircraft airworthiness in the given timescale
Accuracy and attention to detail
Problem solving
Previous experience working in an aviation technical records / technical services environment would be advantageous but not essential
Organised and able to effectively manage workloads
Excellent computer skills
Good understanding of aviation maintenance, airworthiness and technical records principles

Supervisory Medical Records Administrator Resume Examples & Samples

Ability to provide sound, technical guidance to the professional and medical center staff about major program, legal, or procedural changes related to health information management
3. Ability to revise medical center procedures to improve health information management services and to evaluate, modify, and/or adapt new methods to meet regulatory requirements
4. Skill in conducting studies and analyzing data; and

Records Administrator Resume Examples & Samples

Zero to one year of experience in administrative support or records management activities
Proven customer service/relations skills
Basic reading, writing, and mathematical skills
Basic computer skills, especially Microsoft Office applications
Ability to collect and organize information

Records Administrator Resume Examples & Samples

Act as focal point for coordination of Regional records management throughout the Athabasca Region
Develop, implement, and maintain a Records Management system that is aligned with corporate policies and practices, and that ensures compliance with respect to record-keeping requirements and addresses all forms of record media (i.e. paper, electronic, field mark-ups and as-built drawings, etc.)
Ensure the preservation and accessibility of relevant and critical Regional records (e.g. Safety Plot Plans, Critical Drawings, Station Manuals, Pipeline Information Books, etc.)
Develop, implement, and maintain quality control procedures to ensure records are complete and meet regulatory requirements
Prevent the uncontrolled accumulation of both paper and electronic records which are no longer required and are a risk to the organization by retaining longer than required
Ensure adequate storage for records that protects them from unauthorized access, loss, destruction, theft, or disaster
Keep informed of regulatory requirements and ensure Regional records comply with the regulations
Provide coordination in the automation of archival and dissemination of records
Coordinate and manage processes to assure records are appropriately distributed, stored, and archived in compliance with internal and regulatory requirements
Coordinate the tracking and monitoring of Regional records to ensure receipt, completeness, and compliance with Enbridge standards
Work closely with other departments and build relationships to ensure that there is coordinated approach and cost-effective process in the management of records
Deliver training to Regional staff with respect to records retention
Provide direct support to the Team Lead, Regional Business Support
Provide service and support to a variety of departments throughout the company, as required
Primary support is to Regional staff, including Area Operations, Regional Engineering Services, etc
Secondary support to Facilities Integrity, Maximo, ROW, Environment, Law, Control Centre, etc
Records support includes but not limited to company and regulatory compliance of all documentation for maintenance, modifications, storage, distribution, and integration of new assets
Provide daily support directly to Operations field personnel as required
Proven ability to be innovative, initiate and manage change, and deliver results
Post-secondary Education (degree, diploma, or certificate in a related discipline)
3 years of applicable Technical Records experience
Technical knowledge of pipeline regulatory/compliance requirements and experience in pipeline records and drawings preferred
Strong interpersonal skills, knowledge of organization and hierarchy, and experience in Pipeline Operations is an asset
Strong computer skills (Microsoft Word, Excel, Power Point, etc.)

Medical Records Administrator Resume Examples & Samples

Manage the day-to-day operations of the department
Provide supervision of the medical records management process
Assist in developing, communicating, and training staff on policies and procedures that insure compliance with department, university, state, and or federal policies, procedures, and/or guidelines
Track information and interpret data to determine the best methods and procedures to conduct departmental business
Support faculty, students, and/or staff by providing direction, guidance, and support at an administrative, program, project, and office management level
Use independent judgment, intellectual analysis, and evaluation in solving complex operating problems such as devising ways to respond to client demand for services and waiting list and in interpreting and applying policies and procedures
Serve as initial contact for clients presenting in crisis or distress and initiate risk management procedures as necessary
Fiscal Management
Manage and reconcile accounts receivable for insurance claims and coordinate with the Agency Manager on accounts payable for purchasing
Research, gather, and compile information to analyze and produce reports or documents such as travel projections and revenue income
May approve spending requests by checking for compliance with budget, monitoring expenses and projecting expenditures
Administrative Support and Medical Records
Coordinate and monitor schedule for retention or destruction of clinical records in accordance with legal/ethical standards
Maintain and administer electronic health record as a System Administrator in conjunction with the Coordinator of Clinical Services, and provide system support for 28 clinical staff
Oversee/coordinate office space for 15 offices and 28 staff
Make meeting arrangements including location, refreshments, equipment needs, sending invitations, prepare handouts, take meeting notes, etc
Serve as primary support for the Director, Coordinator of Clinical Services and Outreach Coordinator
Provide back up to the Agency Manager in preparation and submission of a wide variety of forms and documents
Evaluate performance of 28 staff members on electronic schedule and record and offer recommended changes to the Coordinator of Clinical Services
Develop and train staff on appropriate protocol for gathering data in conjunction with national consortium and contributing data according to project protocol
Miscellaneous related duties
Manage internal resource library and books
Maintenance of supplies and inventory records
Create and distribute data for annual report
Present information on CPS services and serve as liaison to university community during outreach activities
Demonstrated experience supervising with the ability to provide training, establish meaningful goals, and contribute to performance reviews
Demonstrated experience effectively interpreting and communicating detailed information, procedures, and directions clearly and accurately, in person, by telephone, and through business correspondence to a wide variety of individuals both internal and external to the organization
Demonstrated experience providing excellent customer service skills for a diverse group of customers, i.e. internal and external customers, students, etc
Demonstrated experience designing, writing, editing and formatting professional documents such as reports, business correspondence, spreadsheets, and brochures, as well as advanced word processing, spreadsheet, database, presentation, electronic calendar and e-mail software (such as Microsoft Office Suite, Internet)

Financial Records Administrator Resume Examples & Samples

Coordinate and track association year-end financial audits
Coordinate electronic distribution of association financials to internal users
Coordinate transition of accounting records to new management companies
Coordinate record archive for accounting department
Responsible for filing of voided AP checks and association tax returns
Perform back-up duties for ACH Representative and Banking Coordinator positions
Assist with special projects and research as instructed by Controller-Client Accounting or VP-Client Accounting
Follows quality system procedures
Excellent attendance, and timely for work and meetings
Professionalism exhibited in dress and demeanor
Adherence to service principle
Use of forms and procedures established by the company
Write correspondence to the standards established by the company
Organization of workspace
Attendance at all mandatory company functions
Basic knowledge of Microsoft Applications, (Outlook, Access, Excel and Word)

Records Administrator Resume Examples & Samples

Assists with maintaining student academic records; administers storage, security, accuracy, and preservation of academic credentials in accordance with college policy, accreditation standards, and privacy laws
Assists with enforcing academic rules and regulations; monitors academic standing; coordinates probation, suspension, and dean's lists, as appropriate
Assists with grade and transcript processing; coordinates academic information for graduation clearance; provides special program certifications; compiles statistical information and prepares reports
Assists with the grade petition process, responses to inquiries concerning academic performance, and resolves problems regarding the management of student records
Assists with the implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the department
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
Ability to maintain confidentiality of records and information
Knowledge of the rules, regulations, and laws regarding student records
Ability to foster a cooperative work environment
Ability to use independent judgment and to manage and impart confidential information
Knowledge of computerized student information systems
Ability to gather data, compile information, and prepare reports
Skill in organizing resources and establishing priorities
Ability to analyze and solve problems

Correctional Case Records Administrator Resume Examples & Samples

35% Plan and develop training needs for Case Records staff at assigned locations based on coordination with Case Records Managers; review of backlog and early late release reports; problem areas identified by Case Records Administration; and communication with Case Records staff
35% Provide technical training to Case Records Analysts, Supervisors, and Managers on sentence calculations to ensure their understanding and accuracy of calculations; how to recognize cases in SOMS that require a manual calculation; proper steps to ensure SOMS commitment information is entered correctly; and steps to verify Release Date Change Notices are accurate
20% Coordinate and meet with Case Records Administration, the Training Team Administrator, and the other Regional Training Administrators to ensure standardized quality training is provided to Case Records staff statewide
10% Provide monthly progress reports to the Chief of Case Records Service. Reply to telephonic or written communication with field Records’ units and local administrators regarding Records’ training matters
Training and technical assistance percentages may vary due to Departmental needs

Correctional Case Records Administrator Resume Examples & Samples

25% Provide direct technical and functional supervision to Case Records offices statewide, including assistance with complex cases and calculation of accurate release, discharge dates and the Non-Violent Parole Eligibility Date (NPED). Complete manual identification of Reeves and/or other technical cases with multiple offenses/cases for referral to BPH for entry into BITS for tracking
20% Review and interpret laws, court decisions, rules, regulations and procedures of other administrative agencies or units and prepare and implement Case Records policy or procedural changes for the department. Conduct testing of the NVPP utilizing the Strategic Offender Management System (SOMS) and Board Information Technology System (BITS) applications. Work with BPH staff to continually develop the BITS program and its interface with SOMS
15% Provide overall supervision and direction specific to the NVPP. Provide technical support of BPH Case Records Satellite Office staff (40+ hours per month). Provide training and assistance to Correctional Case Records Analyst (CCRA) onsite and remotely for 6 Reception Centers. Monitor the NVPP and measure quality assurance for accountability and to assess training needs. Assist institutional staff in NVPP processing
15% Research and reply to telephonic or written communication from internal and external sources regarding complex records matters. Assist via telephonic and/or written communication, family and friends regarding referral to NVPP
10% Consult with Headquarters and BPH staff regarding policy, procedures and/or automated systems changes which will affect the Case Records’ system; Liaison with other internal and external stakeholder regarding Case Records procedures and policy.Specific to the NVPP,develop policy and procedures to include writing policy memorandums. Update DOM and California Code of Regulations, Title 15, Division 3 as needed for the NVPP
5% Make visits to Case Records’ units to conduct reviews, and discuss local operation of the Case Records’ units and provide assistance in workload, staffing and technical areas
5% Plan, develop, and prepare training for Correctional Case Records’ staff in institutions and parole records offices to include the NVPP and other Case Records functions
5% Certify PC969b documents, attend staff meetings, review Third Level appeals, and other duties as assigned

Technical Records Administrator Resume Examples & Samples

Aviation experience within the Technical Records environment will be desirable but not essential
Experience in technical document control environment would be advantageous
Analytical thinker with strong detail orientation
Demonstrate a “can-do” attitude and possess a drive to succeed
Good communication and customer service skills

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