Records Administrator Resume Samples

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CB
C Bergnaum
Candida
Bergnaum
86551 Leora Club
Los Angeles
CA
+1 (555) 577 2944
86551 Leora Club
Los Angeles
CA
Phone
p +1 (555) 577 2944
Experience Experience
Chicago, IL
Records Administrator
Chicago, IL
Weimann-Douglas
Chicago, IL
Records Administrator
  • Maintain Records Management System, including maintenance and management of active and archived records
  • Assist with the records management program
  • Participate as a member of the Records Management Team in innovative and creative ways whilst providing courteous, efficient and professional service
  • Provide direct support to the Team Lead, Regional Business Support
  • Be part of a high performing team
  • Assist with the 245 Park Ave (Trademark) File Room
  • Assist with filing of coded documents into a numeric subject classification records filing system
Phoenix, AZ
Medical Records Administrator
Phoenix, AZ
Fisher Inc
Phoenix, AZ
Medical Records Administrator
  • Provide supervision of the medical records management process
  • Support faculty, students, and/or staff by providing direction, guidance, and support at an administrative, program, project, and office management level
  • Provide back up to the Agency Manager in preparation and submission of a wide variety of forms and documents
  • Manage the day-to-day operations of the department
  • Evaluate performance of 28 staff members on electronic schedule and record and offer recommended changes to the Coordinator of Clinical Services
  • Office Manager
  • Implement and honor a safe, secure, and healthy work environment by following, and enforcing standards and procedures; complying with legal regulations
present
Philadelphia, PA
Correctional Case Records Administrator
Philadelphia, PA
Schroeder-Haag
present
Philadelphia, PA
Correctional Case Records Administrator
present
  • Avenal State Prison (ASP)
  • California Men’s Colony (CMC)
  • Central California Women’s Facility (CCWF)
  • California State Prison, Corcoran (COR)
  • Correctional Training Facility (CTF)
  • Kern Valley State Prison (KVSP)
  • North Kern State Prison (NKSP)
Education Education
Bachelor’s Degree in Health Information Management
Bachelor’s Degree in Health Information Management
University of Kentucky
Bachelor’s Degree in Health Information Management
Skills Skills
  • Strong interpersonal skills, knowledge of organization and hierarchy, and experience in Pipeline Operations is an asset
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
  • Ability to gather data, compile information, and prepare reports
  • Ability to collect and organize information
  • Proven ability to be innovative, initiate and manage change, and deliver results
  • 3 years of applicable Technical Records experience
  • Ability to analyze and solve problems
  • Strong computer skills (Microsoft Word, Excel, Power Point, etc.)
  • Basic computer skills, especially Microsoft Office applications
  • Basic reading, writing, and mathematical skills
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9 Records Administrator resume templates

1

Records Administrator Resume Examples & Samples

  • Assist with filing of coded documents into a numeric subject classification records filing system
  • Maintain and update the records management database information
  • Assist with scanning and copying of records
  • Assist with lifting boxes with-in the department for on-site and off-site storage
  • Assist with the 245 Park Ave (Trademark) File Room
  • Perform related duties as required
2

Collateral Records Administrator Resume Examples & Samples

  • Extensive knowledge of key collateral documents: Note, Mortgage/Deed of Trust, Assignments of Mortgage/Deed of Trust, Title policies, UCC’s and PMI/MI
  • Must be able to handle multiple requests throughout the day and act in timely and extremely accurate manner
  • 5 years mortgage experience working with collateral documents is preferred
3

Records Administrator Resume Examples & Samples

  • Maintain Records Management System, including maintenance and management of active and archived records
  • Maintain organizational security and confidentiality of information in accordance with organizational policy
  • Assist staff with requests to locate and retrieve information
  • Participate as a member of the Records Management Team in innovative and creative ways whilst providing courteous, efficient and professional service
  • Assist with administrative duties as required
  • GCE 'O' Level or above
  • Approximately 1 year of experience in a large corporate record management environment or professional services environment; fresh graduates will also be considered
4

Collateral Records Administrator Resume Examples & Samples

  • Receiving incoming files and processing and forwarding to appropriate custodian or internal or external client
  • Request and track receipt of attorney bailee letters
  • Maintain an active production pipeline, as required for Collateral Records Manager and Collateral Team Lead
  • Research collateral issues and obtain collateral documents and information to perfect Bayview’s lien position for litigation, bankruptcy and foreclosure proceedings
  • Review and process collateral files for liquidation
  • Assist in department projects as needed and special projects as assigned
  • Proficiency with Microsoft Excel, Word and Access
  • Bachelor’s Degree preferred but not necessary
  • Experience as Paralegal preferred but not necessary
5

Medical Records Administrator Resume Examples & Samples

  • Numbering pages and recording
  • Review records, identify issues and reference documents
  • Scanning and photocopying records
  • Understand and use medical terminology
  • Establish any missing information and report
  • Time management and prioritise workloads appropriately
6

Technical Publications & Technical Records Administrator Resume Examples & Samples

  • Verify that Aircraft Technical Log and Maintenance Work Package entries are correct and complete
  • Ensure that all Aircraft Technical Log and Maintenance Work Package entries are correctly entered into the Maintenance Management System
  • Update Maintenance Management System for maintenance stations/bases that do not have access to the system
  • Monitor aircraft configuration and ensure all necessary actions are taken to ensure correct aircraft configuration
  • Ensure all aircraft records are filed and stored in accordance with customer and regulatory requirements
  • Ideally you will be educated to BTEC, A Level or College standard
  • Good knowledge and understanding of commercial airline maintenance and engineering operations
  • Good interpersonal skills and able to work as part of a team or as an individual
  • Ability to prioritise workload, often under time pressure
  • Self motivated, ability to work without supervision
  • Good IT skills with good knowledge of MS Office
7

Medical Records Administrator Resume Examples & Samples

  • Request health and medical records from external physicians
  • Manage influx of health and medical records for current patients, including scanning and appropriate e-filing
  • Track statuses of external requests and ensure records are received in appropriate timeframe
  • Maintain external patient records when received from providers
  • Execute delivery of internal health reports when requested by external physicians and patients
  • Correspond with patients and physicians regarding health records as needed
  • Implement and honor a safe, secure, and healthy work environment by following, and enforcing standards and procedures; complying with legal regulations
  • Uphold patient confidentiality and protects operations by keeping patient care information confidential and following HIPAA practices
  • Work collaboratively with the care team to coordinate availability of medical records
  • Previous experience in a healthcare or medical office environment
  • Attention to detail and strong organizational skills
  • Motivated to work collaboratively with a multi-disciplinary team
  • Experience working in a customer-focused environment to provide a high level of care and a positive experience
  • Dynamic individual with the ability to communicate clearly and professionally engage others
8

Records Administrator Resume Examples & Samples

  • Perform high volume scanning, copying and creation of electronic documents
  • Responsible for tracking, assembling and distribution of reports related to loan documents
  • Research inquiries of Loan and Account documentation
  • Other duties include filing and maintenance of documentation held on premises
  • Banking Operations experience preferred, but not required
  • Strong computer skills, including Microsoft Word and Excel
  • Sharepoint experience a plus but not required
  • Ability to multi-task and work independently
  • Advanced administrative and organizational skills
  • Strong attention to detail and willingness to learn new responsibilities
  • Handling of heavy folders will be required at times
  • Comfortable working with 7 ft high filing cabinets
9

Docket Database & Records Administrator Resume Examples & Samples

  • Review of documents, including identifying deadlines and other important dates
  • Entering dates into matter records
  • Classification and uploading of documents
  • Creating new matter records
10

Docket Database & Records Administrator Resume Examples & Samples

  • Bachelor’s Degree and at least 2 years’ experience in database management; previous docketing, law firm or intellectual property experience a plus
  • Proven ability to quickly learn complex software
  • Must have excellent organizational skills and be able to complete high volumes of tasks and projects quickly with little guidance, while consistently exhibiting a high degree of accuracy; react with appropriate urgency to situations and events that require a quick response or turnaround; take effective action without having to know the total picture, and solve problems that affect people within the group or other related groups
  • Must be well-spoken and possess strong written/verbal communication and interpersonal skills
  • Because of exposure to confidential legal documents, a high level of integrity, discretion and professionalism is essential
  • 20th Century Fox Filmis one of the world's largest producers and distributors of motion pictures. 20th Century Fox Film produces, acquires and distributes motion pictures throughout the world. These motion pictures are produced or acquired by the following units of 20th Century Fox Film: Twentieth Century Fox, Fox 2000 Pictures, Fox Searchlight Pictures, Fox International Productions, and Twentieth Century Fox Animation
11

Records Administrator Resume Examples & Samples

  • Assist with the records management program
  • Liaise with vendor and manage offsite storage
  • Post-secondary education in a legal or business-related discipline plus a minimum of 2+ years’ experience or equivalent in education/experience required
  • Experience interpreting and managing contracts,
  • Excellent oral and written communication skills in English
  • Strong collaboration and coordination skills
  • Demonstrated interpersonal and communication skills to effectively deal with multiple stakeholders
  • Ability to work effectively under pressure in a fast paced environment
  • Innovative thinker who is open to exploring and considering new ideas
  • Strong time management capabilities, with the ability to perform multiple tasks
  • Strong sense of initiative and a self-starter who can work equally well in groups or on their own
  • High attention to detail including proven ability to manage multiple, competing priorities simultaneously
  • Self-motivated and the ability to plan, organize and prioritize multiple duties and responsibilities simultaneously, and to reach out to and collaborate with other teams within the organization
12

Records Administrator Resume Examples & Samples

  • Strong skills in MS Excel and MS Access, MS Word and MS PowerPoint
  • Experience in developing applications in MS Access
  • US Citizen
13

Records Administrator Resume Examples & Samples

  • Generate and maintain data, ensuring accuracy of the local management information system and the CIS system
  • Retrieve and distribute reports from the local management information system on a daily/weekly/monthly basis. Maintain master file of all reports received
  • File necessary paperwork in each student’s individual record, adhering to the student right to privacy policy
  • Ensure accuracy and integrity of data entered into CIS systems and documentation in student records
  • Assist with student scheduling information to include attendance into the CIS system with input from the Site Director and the Manager of the Programs area
  • Coordinate attendance record keeping and publish daily absence lists
  • Prepare student identification cards
  • Perform a variety of clerical duties concerning student records to ensure compliance; including typing correspondence, form letters, accountability forms, and order forms; ensure the department is continually stocked with materials
  • Make necessary travel arrangements for students as needed
  • Assist with PIVOT admissions files to support enrollment
  • Coordinate and reconcile all student finances services including; student pay, clothing and lunch stipend
  • Ensure proper archiving procedures for separated student records
  • Maintain accountability of students and property; adhere to safety practices
14

Records Administrator Resume Examples & Samples

  • Maintain Corporate Records Database (includes data entry)
  • Create and coordinate monthly destruction of eligible corporate records
  • Pick up and prepare boxes to go be archived
  • Search for and retrieve records requests
  • Create monthly status report for Corporate Records
  • Help implement Records Retention Policy
  • Reconcile billing for Storage Vendor
15

Medical Records Administrator Him Specialist Resume Examples & Samples

  • Plan and manage the development and maintenance of a medical records program
  • Determine the need for and direct the setup of special indices (i.e. treatment, diseases, operations, patients)
  • Design, conduct and test an in-service education program for medical records employees, medical staff members, students and other health care personnel
  • Plan, organize, implement and test a hospital's medical records utilization review, quality assurance and risk management programs
  • Provide consultation to staff
  • Serve on various hospital committees whose policies may directly impact the medical records program and contribute to decisions that establish hospital policies for medical records management
  • Review and analyze information reported into data systems and provide recommendations for more efficient use of resources to medical center management
  • Provide assistance to the HIMS Chief by assisting with analytical studies of all patient admissions, discharges and movements and outpatient and surgical workload capture
  • Correspond with physicians in person to provide education as it relates to proper coding, encounter form use and documentation requirements
  • The equivalent of one (1) year of active practice in the health information management field that included the knowledge of the content and uses of health records, computerized information systems, and disease and procedural indices; ability to apply the concepts, principles and practices of health information administration; ability to apply knowledge of anatomy, pathophysiology, and medical terminology to health information management functions
  • Comprehensive understanding of clinical classification systems and nomenclatures
  • Ability to provide advisory and technical expertise on a range of health information management/medical record issues to staff, management, and the general public
  • Ability to use data collection and analytical techniques for purposes of review, quality control, studies and analysis
  • Knowledge of and ability to use and evaluate software programs and information systems relative to health information services
  • Knowledge of anatomy, pathophysiology, and medical terminology
  • Ability to determine and evaluate compliance with the standards of regulatory and accrediting bodies such as the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO), the Centers for Medicare and Medicaid Services, etc
  • Ability to provide technical advice and/or provide oversight on health information issues. This includes skill in interpreting and adapting health information management guidelines that are not completely applicable to the work or have gaps in specificity
  • Ability to extract information, generate reports from various databases (e.g. clinical, financial), and analyze data including a consideration of such issues as applicability, validity, reliability, and the quality and characteristics of the data source, etc
  • Ability to advise management and staff about adequate medical record documentation, health information services, and/or computerized patient records based on current statuses and standards
  • Ability to plan for, justify, test, assess, and/or advise about the use of current and future software programs or information systems, implement and integrate such products into current health information management processes, and recommend changes in policies or procedures
  • Demonstrated comprehensive knowledge of medical and legal requirements related to both paper and electronic medical records
  • Ability to communicate and negotiate with professional in higher level positions
  • SF50 (Current and prior Federal employees)
  • VA Form 10-2850C: Application for Associated Health Occupations. This form is available at the following website: http://www.va.gov/vaforms/search_action.asp?FormNo=10-2850&tkey=&Action=Search
  • Other Veterans Document
  • SF-15
  • Transcripts
16

Medical Records Administrator Resume Examples & Samples

  • Travel may be required within the Clinton Service Unit
  • Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by clicking in the vacancy announcement and re-selecting your resume and/or other documents from your USAJOBS account
  • Health Information Management
  • Planning and Evaluating
  • Computer Applications
  • Human Resources Management
  • Resume: You are highly encouraged to use USAJOBS Resume Builder
  • Addendum to Declaration for Federal Employment (OF 306) form - Addendum to the Declaration for Federal Employment (OF 306) form must be included for this position and is available for downloading at: https://www.ihs.gov/DHR/includes/themes/newihstheme/display_objects/documents/applicants/OF306AddendumToDeclarationForFederalEmployment.pdf
  • Indian Preference Applicants: - If claiming Indian preference for the first time, or if you have no previous documentation of preference, applicants must provide a completed copy of the Form BIA-4432 (expiration date 1/31/2018), "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. You must also complete the family history chart if necessary. Current IHS employees with a BIA form on file in their Official Personnel Folder are required to submit a copy of that form with their application. Refer to BIA-4432 link: http://www.bia.gov/cs/groups/xois/documents/document/idc1-029504.pdf
  • Veterans Employment Opportunity Act (VEOA) or other Veterans preference (VRA and 30% or more disabled) - include a copy of your DD-214, if you're claiming Vet preference. For more information please see link at:http://opm.gov/policy-data-oversight/veterans-services/vet-guide/
  • Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP) – If you are claiming CTAP/ICTAP, follow the instructions below: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf
  • Current or former Federal employee: Include your most recent SF50
  • Transcripts: Transcripts must be provided if substituting education for experience and/or if education is required for this position. Unofficial transcripts are acceptable but official transcripts will be required before entrance on duty
17

Office & Records Administrator Resume Examples & Samples

  • Performs a variety of administrative functions in support of various teams within the HR Services organization
  • Using various software systems, enter document information (e.g. payroll, compliance, T&E, etc.)
  • Assist various teams in making copies, scanning documents, sorting documents, ordering supplies, handling mail, and other similar functions
  • Print/match and log all missing invoices and travel authorizations
  • Log VATs and send out logs to 3rd party vendors
  • Act as backfill for other teams within HR Services as needed
  • Assist with new hire orientation setup activities
  • Assist with badging process
  • Assist in miscellaneous office administration activities
  • Manage and preserve employee and payroll records
  • Receive mail, internal and/or external documents, examine documents for completeness, accuracy, and conformity to specified requirements
  • Follow up with internal and external customers to obtain missing information
  • Ensure all received documents are filed in the appropriate file and all files are properly organized
  • Create new hire files and labels
  • Retrieve requested files and ensure accurate tracking of the released files
  • Prepare and ship documents to offsite storage facility, retrieve documents from storage, and maintain offsite storage records
  • Follow the company’s retention policies and purge employee records in accordance with the policy
  • Maintain a clean and organized file room and ensure records are easily accessible when needed
  • Maintain confidentiality of all employee and payroll records
  • Respond to requests for employee files from audits and subpoenas
  • Work on special projects in partnership with other HR Services teams
  • Perform other functions as required
18

Core Business Services Records Administrator Resume Examples & Samples

  • Physically fit to carry heavy items
  • Strong client service focus
  • Committed team player, sharing knowledge and best practice
  • Approximately 1 year of experience in a large corporate record management environment or professional services environment
19

Technical Records Administrator Resume Examples & Samples

  • Validate all engineering documentation
  • Update all electronic and hard copy records
  • Daily/weekly/monthly validation checks
  • Monthly check of all records and archiving
  • Manage allocation of aircraft
  • Updating all aspects of the aircraft airworthiness in the given timescale
  • Accuracy and attention to detail
  • Problem solving
  • Previous experience working in an aviation technical records / technical services environment would be advantageous but not essential
  • Organised and able to effectively manage workloads
  • Excellent computer skills
  • Good understanding of aviation maintenance, airworthiness and technical records principles
20

Supervisory Medical Records Administrator Resume Examples & Samples

  • Ability to provide sound, technical guidance to the professional and medical center staff about major program, legal, or procedural changes related to health information management
  • 3. Ability to revise medical center procedures to improve health information management services and to evaluate, modify, and/or adapt new methods to meet regulatory requirements
  • 4. Skill in conducting studies and analyzing data; and
21

Records Administrator Resume Examples & Samples

  • Zero to one year of experience in administrative support or records management activities
  • Proven customer service/relations skills
  • Basic reading, writing, and mathematical skills
  • Basic computer skills, especially Microsoft Office applications
  • Ability to collect and organize information
22

Records Administrator Resume Examples & Samples

  • Act as focal point for coordination of Regional records management throughout the Athabasca Region
  • Develop, implement, and maintain a Records Management system that is aligned with corporate policies and practices, and that ensures compliance with respect to record-keeping requirements and addresses all forms of record media (i.e. paper, electronic, field mark-ups and as-built drawings, etc.)
  • Ensure the preservation and accessibility of relevant and critical Regional records (e.g. Safety Plot Plans, Critical Drawings, Station Manuals, Pipeline Information Books, etc.)
  • Develop, implement, and maintain quality control procedures to ensure records are complete and meet regulatory requirements
  • Prevent the uncontrolled accumulation of both paper and electronic records which are no longer required and are a risk to the organization by retaining longer than required
  • Ensure adequate storage for records that protects them from unauthorized access, loss, destruction, theft, or disaster
  • Keep informed of regulatory requirements and ensure Regional records comply with the regulations
  • Provide coordination in the automation of archival and dissemination of records
  • Coordinate and manage processes to assure records are appropriately distributed, stored, and archived in compliance with internal and regulatory requirements
  • Coordinate the tracking and monitoring of Regional records to ensure receipt, completeness, and compliance with Enbridge standards
  • Work closely with other departments and build relationships to ensure that there is coordinated approach and cost-effective process in the management of records
  • Deliver training to Regional staff with respect to records retention
  • Provide direct support to the Team Lead, Regional Business Support
  • Provide service and support to a variety of departments throughout the company, as required
  • Primary support is to Regional staff, including Area Operations, Regional Engineering Services, etc
  • Secondary support to Facilities Integrity, Maximo, ROW, Environment, Law, Control Centre, etc
  • Records support includes but not limited to company and regulatory compliance of all documentation for maintenance, modifications, storage, distribution, and integration of new assets
  • Provide daily support directly to Operations field personnel as required
  • Proven ability to be innovative, initiate and manage change, and deliver results
  • Post-secondary Education (degree, diploma, or certificate in a related discipline)
  • 3 years of applicable Technical Records experience
  • Technical knowledge of pipeline regulatory/compliance requirements and experience in pipeline records and drawings preferred
  • Strong interpersonal skills, knowledge of organization and hierarchy, and experience in Pipeline Operations is an asset
  • Strong computer skills (Microsoft Word, Excel, Power Point, etc.)
23

Medical Records Administrator Resume Examples & Samples

  • Manage the day-to-day operations of the department
  • Provide supervision of the medical records management process
  • Assist in developing, communicating, and training staff on policies and procedures that insure compliance with department, university, state, and or federal policies, procedures, and/or guidelines
  • Track information and interpret data to determine the best methods and procedures to conduct departmental business
  • Support faculty, students, and/or staff by providing direction, guidance, and support at an administrative, program, project, and office management level
  • Use independent judgment, intellectual analysis, and evaluation in solving complex operating problems such as devising ways to respond to client demand for services and waiting list and in interpreting and applying policies and procedures
  • Serve as initial contact for clients presenting in crisis or distress and initiate risk management procedures as necessary
  • Fiscal Management
  • Manage and reconcile accounts receivable for insurance claims and coordinate with the Agency Manager on accounts payable for purchasing
  • Research, gather, and compile information to analyze and produce reports or documents such as travel projections and revenue income
  • May approve spending requests by checking for compliance with budget, monitoring expenses and projecting expenditures
  • Administrative Support and Medical Records
  • Coordinate and monitor schedule for retention or destruction of clinical records in accordance with legal/ethical standards
  • Maintain and administer electronic health record as a System Administrator in conjunction with the Coordinator of Clinical Services, and provide system support for 28 clinical staff
  • Oversee/coordinate office space for 15 offices and 28 staff
  • Make meeting arrangements including location, refreshments, equipment needs, sending invitations, prepare handouts, take meeting notes, etc
  • Serve as primary support for the Director, Coordinator of Clinical Services and Outreach Coordinator
  • Provide back up to the Agency Manager in preparation and submission of a wide variety of forms and documents
  • Evaluate performance of 28 staff members on electronic schedule and record and offer recommended changes to the Coordinator of Clinical Services
  • Develop and train staff on appropriate protocol for gathering data in conjunction with national consortium and contributing data according to project protocol
  • Miscellaneous related duties
  • Manage internal resource library and books
  • Maintenance of supplies and inventory records
  • Create and distribute data for annual report
  • Present information on CPS services and serve as liaison to university community during outreach activities
  • Demonstrated experience supervising with the ability to provide training, establish meaningful goals, and contribute to performance reviews
  • Demonstrated experience effectively interpreting and communicating detailed information, procedures, and directions clearly and accurately, in person, by telephone, and through business correspondence to a wide variety of individuals both internal and external to the organization
  • Demonstrated experience providing excellent customer service skills for a diverse group of customers, i.e. internal and external customers, students, etc
  • Demonstrated experience designing, writing, editing and formatting professional documents such as reports, business correspondence, spreadsheets, and brochures, as well as advanced word processing, spreadsheet, database, presentation, electronic calendar and e-mail software (such as Microsoft Office Suite, Internet)
24

Financial Records Administrator Resume Examples & Samples

  • Coordinate and track association year-end financial audits
  • Coordinate electronic distribution of association financials to internal users
  • Coordinate transition of accounting records to new management companies
  • Coordinate record archive for accounting department
  • Responsible for filing of voided AP checks and association tax returns
  • Perform back-up duties for ACH Representative and Banking Coordinator positions
  • Assist with special projects and research as instructed by Controller-Client Accounting or VP-Client Accounting
  • Follows quality system procedures
  • Excellent attendance, and timely for work and meetings
  • Professionalism exhibited in dress and demeanor
  • Adherence to service principle
  • Use of forms and procedures established by the company
  • Write correspondence to the standards established by the company
  • Organization of workspace
  • Attendance at all mandatory company functions
  • Basic knowledge of Microsoft Applications, (Outlook, Access, Excel and Word)
25

Records Administrator Resume Examples & Samples

  • Assists with maintaining student academic records; administers storage, security, accuracy, and preservation of academic credentials in accordance with college policy, accreditation standards, and privacy laws
  • Assists with enforcing academic rules and regulations; monitors academic standing; coordinates probation, suspension, and dean's lists, as appropriate
  • Assists with grade and transcript processing; coordinates academic information for graduation clearance; provides special program certifications; compiles statistical information and prepares reports
  • Assists with the grade petition process, responses to inquiries concerning academic performance, and resolves problems regarding the management of student records
  • Assists with the implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the department
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues
  • Ability to maintain confidentiality of records and information
  • Knowledge of the rules, regulations, and laws regarding student records
  • Ability to foster a cooperative work environment
  • Ability to use independent judgment and to manage and impart confidential information
  • Knowledge of computerized student information systems
  • Ability to gather data, compile information, and prepare reports
  • Skill in organizing resources and establishing priorities
  • Ability to analyze and solve problems
26

Correctional Case Records Administrator Resume Examples & Samples

  • 35% Plan and develop training needs for Case Records staff at assigned locations based on coordination with Case Records Managers; review of backlog and early late release reports; problem areas identified by Case Records Administration; and communication with Case Records staff
  • 35% Provide technical training to Case Records Analysts, Supervisors, and Managers on sentence calculations to ensure their understanding and accuracy of calculations; how to recognize cases in SOMS that require a manual calculation; proper steps to ensure SOMS commitment information is entered correctly; and steps to verify Release Date Change Notices are accurate
  • 20% Coordinate and meet with Case Records Administration, the Training Team Administrator, and the other Regional Training Administrators to ensure standardized quality training is provided to Case Records staff statewide
  • 10% Provide monthly progress reports to the Chief of Case Records Service. Reply to telephonic or written communication with field Records’ units and local administrators regarding Records’ training matters
  • Training and technical assistance percentages may vary due to Departmental needs
27

Correctional Case Records Administrator Resume Examples & Samples

  • 25% Provide direct technical and functional supervision to Case Records offices statewide, including assistance with complex cases and calculation of accurate release, discharge dates and the Non-Violent Parole Eligibility Date (NPED). Complete manual identification of Reeves and/or other technical cases with multiple offenses/cases for referral to BPH for entry into BITS for tracking
  • 20% Review and interpret laws, court decisions, rules, regulations and procedures of other administrative agencies or units and prepare and implement Case Records policy or procedural changes for the department. Conduct testing of the NVPP utilizing the Strategic Offender Management System (SOMS) and Board Information Technology System (BITS) applications. Work with BPH staff to continually develop the BITS program and its interface with SOMS
  • 15% Provide overall supervision and direction specific to the NVPP. Provide technical support of BPH Case Records Satellite Office staff (40+ hours per month). Provide training and assistance to Correctional Case Records Analyst (CCRA) onsite and remotely for 6 Reception Centers. Monitor the NVPP and measure quality assurance for accountability and to assess training needs. Assist institutional staff in NVPP processing
  • 15% Research and reply to telephonic or written communication from internal and external sources regarding complex records matters. Assist via telephonic and/or written communication, family and friends regarding referral to NVPP
  • 10% Consult with Headquarters and BPH staff regarding policy, procedures and/or automated systems changes which will affect the Case Records’ system; Liaison with other internal and external stakeholder regarding Case Records procedures and policy.Specific to the NVPP,develop policy and procedures to include writing policy memorandums. Update DOM and California Code of Regulations, Title 15, Division 3 as needed for the NVPP
  • 5% Make visits to Case Records’ units to conduct reviews, and discuss local operation of the Case Records’ units and provide assistance in workload, staffing and technical areas
  • 5% Plan, develop, and prepare training for Correctional Case Records’ staff in institutions and parole records offices to include the NVPP and other Case Records functions
  • 5% Certify PC969b documents, attend staff meetings, review Third Level appeals, and other duties as assigned
28

Technical Records Administrator Resume Examples & Samples

  • Aviation experience within the Technical Records environment will be desirable but not essential
  • Experience in technical document control environment would be advantageous
  • Analytical thinker with strong detail orientation
  • Demonstrate a “can-do” attitude and possess a drive to succeed
  • Good communication and customer service skills