Records Specialist Resume Samples
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Records Specialist Resume Samples
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DT
D Turner
Darwin
Turner
723 Littel Roads
Los Angeles
CA
+1 (555) 757 5178
723 Littel Roads
Los Angeles
CA
Phone
p
+1 (555) 757 5178
Experience
Experience
Detroit, MI
Records Specialist
Detroit, MI
Rohan LLC
Detroit, MI
Records Specialist
- Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client
- Maintaining the department website; and
- Purchasing of office supplies
- Handling of confidential police records
- Building work orders
- Handling telecommunication and electronic access issues
- Respond to customer requests and work orders in a timely manner
Chicago, IL
Document Control / Records Specialist, WTP
Chicago, IL
Price-Bernier
Chicago, IL
Document Control / Records Specialist, WTP
- Provide general and technical support to project personnel in the use of InfoWorks and other software used by Document Control
- Perform a variety of records management clerical duties of either a general or specialized nature
- Perform data entry into an electronic document management system (EDMS)
- Maintain proper document configuration management in support of engineering and construction
- Perform quality control of scanned images and data entry
- Possess the legal right to work and remain in the United States without sponsorship
- Perform other administrative activities/assignments as directed by supervisor
present
New York, NY
Graduate & Professional Studies Academic Records Specialist
New York, NY
Von, Lubowitz and Schuster
present
New York, NY
Graduate & Professional Studies Academic Records Specialist
present
- Accurately evaluate transcripts of transfer students, referring to other institutional on-line catalogs as necessary and enter academic information into the campus database system
- Assist in advising students, faculty and other administrative departments regarding course work transfer guidelines
- Assist in the counsel of potential transfer students
- Collaborate on maintaining transfer agreements
- Assist in reviewing online advising guides
- Develop and update regularly departmental specific reports gleaning information from the Education Advisory Board (EAB) platform and student information system
- Assist with retention campaigns with information gleaned from the EAB reports
Education
Education
Bachelor’s Degree in Initiative
Bachelor’s Degree in Initiative
Quinnipiac University
Bachelor’s Degree in Initiative
Skills
Skills
- Excellent oral and written communication skills; the ability to interact courteously and effectively with internal and external contacts at all levels
- Excellent hand/eye coordination, number skills and attention to detail
- Proficient in time management; the ability to organize and manage multiple priorities
- Ability to distinguish between client company file directives and base knowledge around client SOPs regarding file content and structure
- Excellent organizational skills and the ability to prioritize work to meet defined goals and objectives within stated deadlines
- Ability to speak and write professionally
- Strong attention to detail and accuracy
- Good communication skills
- Ability to coordinate and support records, archives and documentation projects
- Excellent organizational skills
15 Records Specialist resume templates
Read our complete resume writing guides
1
Records Specialist Resume Examples & Samples
- Support inventory of federal records
- Conduct research and analysis of current department records schedules
- Scan and quality control federal records and provide reports of records status and inventory
- Provide administrative support as back-up to other team administrative assistants
- Familiarity with National Archives and Records Administration standards and best practices in records management
- Experience conducting interviews and questionnaires to classify records schedules
- Familiarity with Standard Form 115 and 135 for transferring records to the Federal Records Center
- Running reports and queries and providing data to clients
- Federal records experience
2
Senior Medical Records Specialist Resume Examples & Samples
- Our Department of Defense contract requires U.S. Citizenship for this role
- Must be able to lift boxes, which can weigh up to 45 lbs
- 1 year of medical records analysis experience
- Strong attention to detail and deadline driven
- Experience with MS Access and Excel
3
Records Specialist, Senior Resume Examples & Samples
- Assists the process and systems manager, legal records in the development of records retention standards and long-term digital preservation in alignment with Company records policy and records management best practices
- Recommends and assists in the development of internal process and procedures to ensure an effective and understandable program for records retention, destruction, email, and document and case management
- Coordinates the necessary review and updating of L&CA records resources; both team and department
- Conducts information management training to all new members of department, centered around the systems and processes used to support email, document and case management
- Advises on effective management of active and inactive records and optimal use of on and off site storage capacity; paper and electronic
- Identifies and analyzes problems, works closely with process and systems manager, legal records to present plans to correct records management practices that are out of compliance with Company standards or legal requirements
- Supports and provides expertise to department. Serves as records team point of contact for inactive file retrieval, unique research requests or case needs and assistance in understanding department records management processes
- Records management
- Ability to balance multiple priorities and meet deadlines
- Knowledge of work flow documentation as it applies to records retention
- Proficiency in Microsoft Word, Excel and Access
- Ability to analyze problems and provide solutions
- Knowledge of state and federal tax audit records retention requirements
4
Information Records Specialist Resume Examples & Samples
- Develop and maintain a system for managing information, including electronic filing systems to store and retrieve information such as procedures, specifications, reports, drawings, files and databases
- Provide rapid response to requests for this information from various customers and engineers in the field
- Manage, coordinate and implement special projects
- Responsible for upkeep of the library
- Post secondary education in Science or Technology
- 5 years minimum experience in preparation or maintenance of records, reports and data
- Knowledge of systematic approaches to the filing and maintenance of documents and records
- Experience with any of the various forms of Quality Assurance/Control as it relates to information processing
- Proficiency in the use of Microsoft Office
5
Committee & Records Specialist Resume Examples & Samples
- Excellent organizational skills with the demonstrated ability to organize and prioritize a high volume workload, managing multiple projects simultaneously while adhering to tight time frames and ensuring accuracy and attention to detail
- Ability to work under limited supervision in a team based setting and adapt to changes in responsibilities, duties and procedures
- Ability to understand and apply court rules, policies and procedures and applicable laws
- Ability to understand and preserve the confidentiality and security of files, records, documents and information and to apply court rules in responding to public records requests
- Ability to draft motions and pleadings and other legal documents and to organize and maintain legal files
- Excellent oral and written communication skills, with demonstrated expertise in communicating diplomatically and effectively with diverse and sometimes conflicting parties, committee members, judicial officers, staff and the public
- Ability to utilize professional judgment and maintain neutrality in handling cases
6
Reg Records Specialist Resume Examples & Samples
- Receives and inventories applicable project documents, e.g., Trial Master File Documentation, Investigator File Documentation, Case Report Forms (CRFs), Data Clarification Forms (DCFs), and/or Data Management Files
- Maintains the security and compliance of all documents related to ongoing projects and archived documents in accordance with relevant SOPs/WIs
- Participates in preparation/reconciliation of site documentation related to archival/shipping to sponsors
- Participates in project specific training as required
7
Clinical Records Specialist Resume Examples & Samples
- Maintain the Clinical Document Storage Room and contents, including but not limited to
- Experience in clinical trials environment
- Experience managing a TMF
- Strong administrative, organizational, and communication skills
- Good office software skills such as Word and Excel
- Electronic TMF experience preferred
- DIA TMF Reference Model experience preferred
8
Import Export Records Specialist Resume Examples & Samples
- Significant communication skills, both written and verbal
- Computer literacy and experience with Microsoft products such as Word and Excel
- Ability to read, understand and apply procedures
- Ability to obtain security clearance
- Knowledge of Trade Regulations including EAR, ITAR, and Census
- Knowledge of EXIM / Trade systems such of ITCS (SAP-GTS) and/or RGEMS
- Advanced knowledge of Excel (such as pivot tables) other tools which support data analysis
- Audit experience / certification
9
Associate Records Specialist Resume Examples & Samples
- 70% Processing of daily volumes to include receiving, prepping, scanning , indexing, and auditing of documents to be imaged
- 20% Processing record request received via mail, fax, and email or Que Web ticket
- 10% Supporting retrieval of associate records per HR or Legal Requests
10
Records Specialist Resume Examples & Samples
- Minimum of three (3) years of Records Management job experience in general office or file room environment
- Computer knowledge in Microsoft Office products (Word, Excel, PowerPoint) - Proficiency in MS Excel and Word a must
- Lifting of 25-50 lb. boxes on a daily basis of documents for filing or relocation within the facility
- Ability to coordinate and support records, archives and documentation projects
- Ability to speak and write professionally
- Works well with others in team settings
- Comfortable with a fast-paced, deadline driven environment with multiple competing priorities and frequent disruption
- Ability to work independently and as a key member of a team
- Excellent time management skills, meeting or exceeding deadlines
- Ability to distinguish between client company file directives and base knowledge around client SOPs regarding file content and structure
11
Records Specialist Resume Examples & Samples
- Correctly identifies document types and accurate batch naming on the front end for Western & Southern Life, Columbus Life, Lafayette Life and IFS products. Effectively prepares and scans checks and various forms and paperwork. Ensures that images are of the highest quality and prioritizes incoming work for same day processing in accordance with departmental procedural guidelines. Indexes documents to the archival (scan-to-file) image file and performs a limited amount of workflow indexing
- Provides excellent customer service to various internal business units by fulfilling on-demand requests to image application files, correspondence and new business applications. Retrieves original documents from on-site/off-site storage to satisfy requests for internal audits, customer complaints, inquiries and legal issues. Maintains secured storage area for confidential general records, including Agency personnel files, cancer and disability claims. Fulfills on-demand requests for these records from Field HR, Claims and other business units as needed
- Accurately receives and sorts paperwork associated with new business and policy service transactions for various business areas. Effectively classifies by business unit and type of request. Accurately tracks bar-coded financial and policy change requests and post-issue documents into MAPS systems to ensure proper controls for internal processing areas and new business
- Researches and responds to workflow, mail, phone, email and fax requests for historical and current policy information, audit trails, annual reports and check copies using multiple mainframe systems, microfilm and bank software. Responds to these requests from district and home office personnel
- Reviews system outputs and makes daily corrections to customer master records. Verifies customer addresses for Escheats and other returned mail using internal systems and external search software. Completes special handling procedures for undeliverable mail. Uses multiple systems and search software to identify policy numbers and verify correct mailing address information on forms and returned mail received. Validates and scans annual proxy returns for annual board of directors meeting
- Develops and presents structured job-specific training as management directs, applying appropriate adult-learning principles
- Assists with preparation of indexed batches/boxes for off-site storage
- Performs other job duties assigned by management
- Demonstrated strong attention to detail with excellent organization skills. Must cite examples of organizational skills and time management methods used to manage or prioritize workload demands
- Proven experience handling multiple duties and completing assigned tasks accurately and on a timely basis while maintaining a professional demeanor under demanding business situations
- Demonstrated accuracy in receiving and sorting paperwork. Ability to retreive original documents from on-site/off-site storate and to continuoulsy make repetitive motions of the wrists, hands, and/or fingers. May require the ability to occasionally lift and move boxes, weighing up to 35 lbs, for off-site storage
- Demonstrated experience working effectively within a team and independently, including identifying and resolving problems
- Possesses and displays excellent verbal and written communication skills with the ability to convey information to internal and external customers in a clear, focused and concise manner while following proper rules of punctuation, grammar, dictation and style
- Working knowledge of word processing and electronic mail applications
12
Gift Records Specialist Resume Examples & Samples
- Able to maintain high level of confidentiality
- Strong basic understanding of general accounting, with in-depth attention to detail regarding data entry and numerical accuracy. Includes focus on data analysis and data integrity
- Able to audit and prepare raw data for system interface
- Able to prioritize and multitask within a fluctuating workload
- High level of organization and time management in an environment with frequent interruptions
- High level of interpersonal and customer service skills
- Able to clearly communicate both verbally and in writing with alumni, friends, and staff by telephone, e-mail, and in person
- Able to work with minimal supervision, both independently and with a team. Must demonstrate initiative
- Intermediate proficiency in Microsoft Office suite, particularly Access and Excel
- Knowledge of charitable giving best practices, IRS regulations, and industry standards
13
International Medical Records Specialist Resume Examples & Samples
- Appropriately arranges resources and materials to support the highest standard of patient experience and visit for international oncology patients, i.e. review and organize medical records, coordinate receipt of tissue, ensure receipt of new patient appointment packet
- Uses electronic tracking systems to thoroughly document progress in retrieval of pertinent patient materials
- Uses standard processes and protocols to monitor and follow up with patients, embassies, hospitals, and other parties on materials status
- Collaborates with Patient Program Manager to ensure seamless coverage and task management in times of full and partial staffing levels
- Aids patients and those requesting appointments in the process of obtaining translated medical records, occasionally partnering with outside translation agencies
- Maintains standard communication with DF/BWCC clinical and support staff with regard to status of patient materials
- Assists in processing paperwork associated with clinical care including: managing materials requests, signing up for EMR portal
- Answers telephone calls, responds to emails, and manages other referral inputs, as appropriate for new patients. This includes the responsibility to collect detailed clinical information provided by patients, internal/external providers, and others such as staff from ancillary services, and either resolve problems directly or ensure appropriate escalation to management
- Provides program specific information to callers and refer calls as necessary
- Serves as a liaison for patients including efficient routing of inquiries to appropriate coordinator
- Possesses a level of independence requiring knowledge of multiple disease specific programs
- Provides administrative support and coordination for all aspects of international oncology patient care for new patients, primarily focused on supporting medical records management
- Triage issues and answering general questions, with the goal of resolving requests in real time
- Recognizes emergencies and appropriately responds using standard operating procedures and critical thinking skills
- Is able to comprehend and implement new concepts or modifications to processes requests quickly
- Ensures quality clinical care and adherence to standard operating procedures and compliance requirements
- 2-3 years experience in health care field
- 2-3 years of administrative and /or customer service experience preferred
- Superior interpersonal skills to interact effectively with all levels of staff, patients, families and community organizations required
- Proficiency in medical terminology
- Proficiency in computers
- Familiarity with a hospital environment preferred
- Ability to work well under pressure and to handle sensitive information and multicultural matters
- Ability to relate to patients from varied countries and backgrounds, and to respond to their needs demonstrating a great deal of cultural awareness and sensitivity
14
Airvault Records Specialist Resume Examples & Samples
- Learn and understand the policies and procedures of the Aircraft Records department
- Process and review maintenance records to ensure accuracy and completeness in the time control system
- Identify and obtain corrections to discrepant records
- Work directly with Engineering, Quality Assurance, Maintenance and other internal groups when records are needed
- Research and resolve unmatched aircraft data
- Distribute and retain documents as required by FAA policy
- Sets up/install inspections in computer system
- Research and update engine service bulletin information in regards to new aircraft delivery
- Complete other assignments and projects as directed by the Coordinator, Supervisor or Manager
- Bachelor’s degree (4 year degree) or equivalent experience/training (preferred)
- Aviation maintenance experience/knowledge (especially aircraft component and FAA Airworthiness Directives)
- Effective communication skills, including the ability to read and follow directions
- Demonstrated analytical and problem solving skills; high level of attention to detail; outstanding organizational skills
- 10-key by touch and typing 50 wpm
- Demonstrate sound decision-making ability
- Ability to handle multiple duties/priorities on a daily basis; ability to function effectively under deadlines and still maintain accuracy; able to keep up in a fast-paced work environment
- Computer literate, knowledge of Microsoft Office Software
- Ability to work independently, as well as with team members; self-motivated; ‘can do’ attitude
15
Academic Records Specialist Resume Examples & Samples
- Verify undergraduate student registration, time status and conferral of degree information
- Generate and evaluate data error reports and correct data to ensure accuracy of student records
- Generate, evaluate, and compile data for function-specific reports that will be used to facilitate data driven decisions. The reports will also trigger communications to academic and administrative deans, faculty, administrative staff, advisors, and students
- Must be able communicate successfully with students that may be unfamiliar with university practices. These students include, but are not limited to, international, first-generation, underrepresented, and other diverse populations
- Process enrollments and add/drop transactions for full-time programs, and submit interdivisional course requests to other JHU divisions and specialty programs
- Provide administrative support for student status changes, and other transactions
- Assist at service counters with inquiries related to functions of the Office of the Registrar, and other general information
- Assist the Records Supervisor in maintaining academic records, both paper and electronic
- Act independently in the absence of the Records Supervisor
- Assist with annual Commencement activities, and other duties as assigned.These responsibilities require specialized knowledge including, but not limited to, transfer credit entry rules, study abroad requirements, NCAA compliance, electronic records processing and maintenance, and the cyclical nature of calendars for advising and registration, federal, state, and local laws
- Acts as a knowledgeable source of information with regard to policies, procedures, rules, and regulations of the University
- Functional experience with Student Information Systems and Microsoft Office Suite of programs (Word, Excel, SharePoint, etc.)
- Knowledge of FERPA (Family Educational Rights and Privacy Act), and all laws, rules and regulations related to JHU policies is desired
- Ability to analyze and resolve issues, including student data issues. Ability to collaborate on innovative solutions, and implementation of these solutions
- Functional experience with social media is preferred
- Experience with NCAA compliance and eligibility is also preferred
- Functional experience with OnBase or other document imaging software is strongly preferred
16
Senior Registration & Records Specialist Resume Examples & Samples
- Processes manual student registrations into classes as approved by faculty, academic advisors and deans
- Provides front-line customer service and troubleshooting in Colonial Central
- Processes course drops and withdrawals, leave of absences, continuous enrollments, and study abroad registrations
- Produces same-day transcripts for students who need them for job and internship interviews; provides the records to investigators performing background and security checks on our alumni
- Evaluates Internal Transfer requests for current undergraduates to switch schools
- Assists with processing of degree requirement petitions for current students and transfer credit evaluations for newly-admitted students
17
Associate Records Specialist Resume Examples & Samples
- Customer service or HR experience preferred
- Basic computer and phone knowledge
- Proficiency in HRIS, Que Web, and Microsoft Office Suite
- Excellent customer service and organizational skills; ability to multi task
18
Dshs Public Records Specialist Resume Examples & Samples
- Demonstrated knowledge of Public Records Act, specifically including client records request
- Coordinate, oversee, manage, and administer client record request
- Primary point of contact and expert specialist working with public and advising public disclosure coordinators across all DSHS programs
- Serves as the Public Disclosure Coordinator for the Office of the Secretary
- Advises and shares expertise to locate, search, redact and produce electronic records
- Collects records and redacts for legal exemptions in complex areas for lead response
- Responsible for design and maintenance of Public Records web pages and SharePoint; organizes records and work processes, plans and coordinates training and meetings
- Knowledge and experience with ARRTS database
- Strong customer services and communications skills
19
Academic Records Specialist Resume Examples & Samples
- Manages registration and add/drop duties, including processing student course requests and serving as a registration process advisor to assist students in the resolution of registration problems
- Updates the schedule of classes with changes submitted by the academic departments, updates Banner screens with pre-registration and registration transactions from students, advises students on resolution of web registration problems, posts grades, maintains academic records (to include “degrees awarded” data), and provides assistance to the Assistant Registrar and Associate Registrar in resolution of any academic records problem
- Maintains familiarity with the policies and procedures of the Office of the University Registrar to assure provision of correct information to students and parents
- Analyzes information and verifies accuracy before adding data to the students’ permanent records, while upholding the university policy of confidentiality of student records and other provisions of the Family Educational Rights & Privacy Act
20
Associate Records Specialist Resume Examples & Samples
- Create and extend files for study maintenance and/or transfer/archival
- Process Investigator file documents, country file documents and central file documents
- Maintain/update Global Records systems
- Destruction of records
- Retention scheduling of records at the end of a study
- Liaise with the study teams and Records Coordinator to resolve any outstanding queries identified during the filing process
- Complete quality control audits
- Maintain file room cleanliness and perform other job specific tasks as needed
- Train and mentor new members of the team
- High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
- Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years) or equivalent combination of education, training, & experience
- Computer knowledge in all Microsoft Office products (Word, Excel, Powerpoint)
- MS Outlook experience
- Good interpersonal and customer service skills
- Good time management skills, meeting or exceeding deadlines
21
Records Specialist Resume Examples & Samples
- Receives and reconciles deliveries of incoming and outgoing boxes and/or files, load and unload boxes, documents, and/or files generated by departments
- Prepares documents for scanning and distribution
- Convert documents from a hard copy to optical image
- Responsible for accuracy and quality of images
- Responsible for achieving ongoing internal and external customer satisfaction by consistently prepping, scanning, inspecting, compiling, and assembling document projects accurately in a timely manner
- Adheres to confidentiality and security of all documents in accordance with company policies and procedures
- Maintains accurate production logs and prepares reports to meet production standards
- Manages a clean, orderly, and safe environment at office and warehouses, including hardware performance maintenance
- Generates supply orders and deliveries to the warehouse/office
- Leads and participates in routine work assigned to team and temporary staff
- Communicates timely and effectively; in person, e-mail, mail, and phone to handle business processes, questions, or fulfillment requests
- Works with a variety of company software programs such as Atlas and/or Clarity, various document imaging software, mail management, and Microsoft Office
- Operates warehouse equipment such as a pallet jack, ladders, step stools, shelving materials, etc
- Maintains efficiency in all areas of imaging including mail processing and distribution, document preparation, quality assurance, import and/or export of files, and scheduling scanned document destruction
- Maintains accurate productivity and statistics, and timely reporting to management
- Maintains a flexible work schedule including, nights, weekends and holidays
- A minimum (1) year of experience in the office administration field required
- Ability to work in warehouse environment with various working conditions
- Able to use sound judgment; work independently, with minimal supervision
22
Records Specialist Resume Examples & Samples
- Familiarity with records retention in the federal government
- Familiarity with Federal records disposal guidelines
- Assist in evaluating data collected and apply appropriate records disposition authority and retention instructions
- Ability to stick to a schedule for documentation review
- Ability to conduct auditing of documentation
- Excellent written and verbal communication skills and client focus a must
- Self-starter with excellent problem solving and analytical skills
- Experience with Microsoft Office
- Team player must be able to work professionally and collaboratively with the government customer and other contract members of the project team
- Ability and willingness to multi-task and work in an often fast paced environment with deadlines
- Manages time effectively with minimal supervision
- BS Preferred
- 3+ years of experience with records/document retention following federal guidelines and using ARCIS
- *************** No Agencies Please *****************
23
Records Specialist Resume Examples & Samples
- Initiates, completes, posts and maintains aircraft, vehicle, equipment and other records, data, logs, and reports. Compile and input data in Unit Level Logistics System-Aviation (Enhanced)(ULLS-A(E)), and/or other government approved automated programs
- Interprets and initiates appropriate actions relating to directives, manuals, procedures, or other instructions affecting aircraft, vehicle, and equipment records required by the Army's Maintenance Management System
- Examines and checks forms, records, reports, and documents for accuracy and completeness
- Post open and closed aircraft faults, vehicle and equipment maintenance, process parts change slips, oil samples, and 743’s. Collects and verifies data for AMTRACK compliance for SOF, ASAM and AMAM
- Record HIT baseline information and information for Form 2408-19-2. Post and update compass correction data/cards and short life reports
- Responsible for synchronizing ULLS-A(E) data with MCDS data
- Create and maintain logbooks, including but not limited to deleting, creating, and initializing 2408-18 (inspections), CADS, DD Form 1613
- Maintains records and reports for all GSA vehicles, including mileage reports, VIN’s for insurance purposes and coordinate vehicles for maintenance (oil changes, service and repairs). Update CAMS when losing or gaining vehicles. Maintain files and update driver’s license for all aircraft maintenance contractor personnel
- Reviews, prepares, and initiates required tracking documentation and annotates all applicable Air Worthiness Releases (AWR), Safety of Flight (SOF), Aviation Maintenance Action Messages (AMAM), Aviation Safety Action Messages (ASAM), Modification Work Order (MWO), and Maintenance Engineering Calls for requirements of the assigned fleet historical records
- Prepares, creates and maintains records, reports, and correspondence, assuring correct spelling, format, punctuation, etc
- Demonstrates job procedures and assists in the training of other Records Specialists
- High school diploma or equivalent--General Educational Development (GED) certificate, plus one (1) year of related experience. Specialized vocational, technical, college, or business school may be substituted in part for experience requirements
- Employees who previously held the classification of Records Clerk prior to May 2, 2005 will be considered as previously holding the classification of Records Specialist and qualified to reclassify to the Records Specialist classification
- Must have the ability to read, understand, and interpret aircraft maintenance technical publications for use in job assignment
- Must demonstrate the ability to accurately keyboard at 30 words per minute on a computer
- Must possess effective verbal and written communication skills
- Must demonstrate skills in administrative and clerical duties to include filing, preparation of records, memos, letters, and other communications; mathematical calculations pertaining to this classification; and maintenance of suspense systems, logs, and other records
- Must show proficiency in the use of IMDS within 90 days after assignment
24
Records Specialist Resume Examples & Samples
- Assist in the investigation of potential fraud, waste, and abuse
- Conduct research in support of an investigation
- Triage and prioritize leads from external sources
- Identify suspicious patterns in claims data, provider enrollment data, and other sources and refer to Investigator for investigation or settlement
- Maintain comprehensive case files
- Learn and conduct statistical sampling
- 0-2 years of related investigative experience
25
Records Specialist Resume Examples & Samples
- Assist the records team in fulfilling the program objectives
- Educate customers on program requirements
- Assist the records team with identifying process improvement opportunities
- Monitor customer’s records activities
- Assist the records team with moves or closures through managing migrations and transfer of records
- Assume responsibility for records management program administration and coordination
- Review customer’s work orders for accuracy and make changes as necessary for placing records into storage
- Respond to customer requests and work orders in a timely manner
- Validate work order requests to ensure accuracy of data entry, classification and vendor account
- Provide customer support via email, phone or in person
- Grant access to the records system
- Attend Iron Mountain meetings and interface with appropriate departments
- Interpret and respond to service issues in a timely manner
- Maintain user email distribution listPerformance Measurements
- Good coordination and effective working relations with all customer contacts
- Ability to work within the organizational structure
- Effective teaming within the Iron Mountain account team that supports the client
- Identify process improvements and best practices for a compliant records management program
- Identify and respond to current records management issues
- Functional Knowledge, Skills, and Competencies
- Competency in computer software packages (Excel/Word)
- Commitment to follow through and complete assigned actions
- Excellent customer support and organizational skills
- Ability to multi-task and prioritize issues in a complex environment
- Good listener with a positive can-do attitude
- To comply with all applicable laws, rules, regulations, and company policies
26
Records Specialist Resume Examples & Samples
- Maintains Company hard copy records (on-site, temporary, semi-permanent, and permanent storage) and serves as principle point of contact for all help requests with archive record inventory database
- Assists management with the transfer and retrieval of Company records from on-site and temporary off-site, and permanent off-site records storage locations; maintains accurate records of the holdings at each location in the archive record inventory database
- Provides general records management training to client personnel as necessary
- Assists departments and facilities with records identification, packaging, inventory, and shipment for storage
- Prepares and maintains record inventories and project spreadsheets
- Scans and reviews Company records for accuracy,
- Works with vendors for shipment and retrieval from semi-permanent storage, shredding and scanning services
- Tracks and prepares invoices for payment of offsite storage, shredding and scanning services
- Assists with the maintenance the records disposition schedule
- Attends intra-agency or other meetings and conferences which deal with records management matters
- Prepares weekly or monthly reports, as required
27
P/T Medical Records Specialist Resume Examples & Samples
- Compile and maintain medical files for individual patient
- Track paper medical charts to ensure they are returned to file system
- Release records to physicians’ offices, attorneys, patients and insurance companies in
- Maintain patient confidentiality
- Knowledge of document imaging
28
Records Specialist Resume Examples & Samples
- Bachelors Degree or equivalent combination of education and experience that gives the individual the knowledge, skills, and abilities to do the job
- AND Advanced experience with Enterprise Content Management (e.g. Livelink) or retention research/schedule software (e.g. Retention Manager 3)
- Experience with documentation management, data compliance and archiving documents and materials
- Training/experience using Enterprise Content Management software
- Training/experience using retention research/schedule software
- Computer knowledge in Microsoft Office products (Word, Excel, PowerPoint)
- MS Outlook experience, Email, Calendar
- Working knowledge developing/maintaining retention schedules, SOPs, WPDs, and process documents
- Occasional lifting of 25 lb. boxes of documents for filing or relocation within the facility
29
Clinical Records Specialist Resume Examples & Samples
- Oversee the Clinical Document Storage Room and contents, including but not limited to
- Electronic TMF experience (preferred)
- DIA TMF Reference Model experience (preferred)
30
Financial Records Specialist Resume Examples & Samples
- Qualified candidates must have two years of related experience
- Must have experience with VITAS patient management systems preferred, VX, VxCarePlanIT
- Healthcare background helpful with specific experience in finance, medical records, or office operations
- Proficient in Excel, Word and Outlook
- Must possess basic technical and professional skills to support job performance
31
Development Records Specialist Resume Examples & Samples
- Two years' experience in financial processing (bank, billing & collections) or equivalent
- Strong interpersonal communication skills - proven ability to work with colleagues and customers in a tactful, collegial and diplomatic manner
- Ability to multi-task and to work in a fast-paced environment
- Intermediate to advanced Microsoft Excel skills (Vlookups, Formulas, Charts/ Graphs, spreadsheet development)
- Proficiency with Microsoft Word and Access
- Ability to exercise judgment and discretion in handling confidential donor and bank account information
- Ability to work effectively on a team
- Proven ability to quickly understand unfamiliar business functions and learn new business system technologies
- Ability to work overtime in peak periods
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Data Records Specialist Resume Examples & Samples
- Ensure the highest levels of data quality and integrity
- Independently research and verify data using online tools
- Implement appropriate Data changes in production and/or staging environments
- Close cooperation with Sales and Marketing business partners
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Patient Records Specialist Resume Examples & Samples
- Appropriately arranges resources and materials to support the patient experience and visit for new patients, i.e. review and organize medical records, coordinate receipt of tissue, ensure
- Uses standard processes and protocols to monitor and follow up with patients, hospitals, and other parties on materials status
- Collaborates with fellow Records Specialists to ensure seamless coverage and task management in times of full and partial staffing levels
- Maintains standard communication with DFCI clinical and support staff with regards to status of patient materials
- Assists in processing paperwork and completing administrative tasks associated with clinical care including managing materials requests, orders, and records uploading
- Responds to emails and manages other requests, as appropriate for new patients. This includes the responsibility to relay detailed clinical information provided by patients, internal/external providers, and others such as staff from ancillary services
- Resolves problems independently, ensures continuous communication with New Patient Coordinators, and appropriately escalates issues to management
- 2+ years of administrative experience recommended, preferably in the medical field
- Ability to function as an integral member of a team
- Excellent communication, organizational, time management, and customer service skills
- PC proficiency
- Knowledge of medical terminology is preferred
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Records Specialist Resume Examples & Samples
- Offer superior customer service to all campus constituents while providing the following services including, but not limited to: all registrations, transcripts, verification letters, walk-ins, emails, and phone support. Enter various registrar office forms, test score maintenance, scanning, processing quick admits, consortium registrations and senior citizen tuition waivers
- Will gain knowledge of all campus policies and procedures
- Professional development through listservs to stay current on Registrar Office trends in higher education
- Understand academic policy to offer best advice to students
- Ability to be well versed to cover any staff shortage within the office
- Support for record retention, orientation, and commencement
- Maintain student database, Banner, and all related programs/software with 100% accuracy
- Follow all SCHEV regulations and award domicile in a timely manner, staying current on changing policies
- Work closely with Admissions and Dean of Students
- Extensive Microsoft Office work experience
- Must have database work experience
- Previous office work experience
- Must have strong oral and written communication skills
- Previous work experience in a college/university Registrar’s Office preferred
- Higher education work experience preferred
- Banner work experience preferred
- DegreeWorks work experience preferred
- Working knowledge of document or data imaging programs and tools preferred
- Work experience processing transcript and enrollment verification requests preferred
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Gifts & Records Specialist Resume Examples & Samples
- Have a minimum of four years office experience
- Have one or more years of effective experience with computerized database systems
- Have strong problem solving abilities. Attention to detail is critical. Be very well organized, self-motivated, and able to work on multiple projects simultaneously
- Be computer literate with experience in word-processing and spreadsheet software as well as familiarity with the internet. Proficiency in software to include MS Word and Excel
- Be flexible and have the ability to communicate effectively and efficiently with co-workers and constituents, in a highly professional manner, to meet the varying demands of the Development Records unit
- Possess excellent keyboarding skills
- Possess excellent written communication skills, including strong editing, spelling and grammar skills
- Be tactful, discrete and diplomatic — and able to deal sensitively with confidential information
- Demonstrate the ability to practice and adhere to organizational values
- Bachelor’s degree with a business/accounting curriculum is highly desirable
- Familiarity with Ellucian Advance application
- Experience in a not-for-profit institutional advancement setting
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Records Specialist Resume Examples & Samples
- Excellent oral and written communication skills; the ability to interact courteously and effectively with internal and external contacts at all levels
- Excellent organizational skills and the ability to prioritize work to meet defined goals and objectives within stated deadlines
- Ability to work independently and as a productive member of a team. Shift DAYS
37
Records Specialist Resume Examples & Samples
- Bachelor’s Degree or equivalent combination of education and experience that gives the individual the knowledge, skills, and abilities to do the job
- AND Advanced experience with Enterprise Content Management (e.g. Livelink) or retention research/schedule software (e.g. Retention Manager) and MS Word and Excel
- Computer knowledge in Microsoft Office products. Proficiency in MS Excel and Word a must. Adobe Acrobat helpful
38
Records Specialist Resume Examples & Samples
- Images, indexes, and, uploads agent related content, customer contract documentation, patent documentation and other company documentation into the appropriate repositories
- Reviews existing documentation for completeness and accuracy, making corrections to documents and metadata as necessary
- Bursts agent contract file PDF's into individual documents and indexes, as required, to ensure proper content security
- Audits third party images to ensure needed materials are available prior to disposal of the hard copy records
- Assists with identification and production of materials needed for regulatory and other agent contract reviews
- Miscellaneous administrative duties including training new and temporary staff, e-mail communications, supply orders, and maintenance
- 2 years of experience in an administrative or clerical role
- Basic MS Outlook, Word and Excel skills
- Ability to independently adjust priorities to meet critical deadlines
- Solid analytical skills for researching of problem items
- Excellent hand/eye coordination, number skills and attention to detail
39
Land Records Specialist Resume Examples & Samples
- Inspects all documents presented for recordation for proper signatures, legal descriptions, acknowledgements correct county locations, and compliance with statutory requirements for recordation
- Processes documents with accurate requesting party names and addresses as required by state statute
- Records transactions and issues receipts; forwards revenues and reconciles transactions according to policy and procedures
- Assists public in research of records and in use of handwritten indexes microfiche, and use of computer and fiche and book records from Assessor and Recorder files
- Scans all real property instruments and documents
- Provides distribution of recorded document images to all areas of the Recorder’s Office
- Reviews accuracy, integrity, and veracity of data, recorded instruments, and document preparation and imaging processes
- Reviews electronic image and microfilm, fiche, and archive writer to ensure product is legible, of archival quality, and meets State government and National Standards Committee standards
- Operates and maintains imaging equipment
- Conducts necessary test to determine density and formats for filming instruments and processing and developing film
- Trains various user groups, personnel, and government agencies on systems, equipment, and laws and standards related to job specific duties
- Directs incoming calls to division or individuals based upon personal knowledge of functions of all divisions. Researches and determines necessary action to provide service to the caller. Directs mail, walk-ins, and telephone inquiries to proper City, State, or County agencies
- Determines, enters, and extracts information essential to create a name index and fee/entry index into imaging software system from imaged documents, as well as input of parcel numbers and legal descriptions as required by state statute
- Analyzes documents, extracts essential information, and identifies and posts legal descriptions from documents maintaining accuracy to both the subdivision list and the document
- Organizes own work, sets priorities and ensures that critical deadlines are met
- Creates and maintains master file of mining claims, judgments, and Federal Tax Lien and Release of Federal Tax Lien and documents pertaining to the IRS
- Processes special projects, maintains indices, and analyzes and coordinates with the Assessor’s office in creating and maintaining master files of job specific documents
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Records Specialist Resume Examples & Samples
- Participate with other records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving
- Database Management and Maintenance to ensure records are accurately documented and stored
- Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client
- Assist with orientating and training others on the appropriate records management processes and procedures as required by the client
- Possess a minimum of 2 years experience in a professional office environment working in a file or records clerk capacity
- Detail oriented and exceptionally attentive to accuracy
- Ability to lift up to 30 lbs on a consistent basis
- LegalKEY, Elite, File Surf and or indexing experience
41
Records Specialist Resume Examples & Samples
- Serves as the primary interface between the professional staff and legal secretaries and the Records Center
- Processes all new incoming information, applying all appropriate tasks, e.g. identifying, sorting, classifying, compiling, organizing, applying appropriate security restrictions, coding material for integration into the records management system, recording appropriate data, and physically shelving or returning to off-site storage
- Responds to all incoming record requests; retrieves or references information for users
- Responds promptly to user requests for folder production
- Follows standard procedures for all tasks related to creating files, shelving, retrieving, circulating, follow-up, audits, and pulling closed files
- Understands and complies with all required RIM software data entry standards
- Recalls or asks for a recall of boxes upon request from users or other RIM staff for boxes in off-site storage and ensures the return of boxes in a timely manner
- Pulls closed files on a regular basis, boxes files, changes RIM status in the software, runs inventories, and creates documentation for the transfer of boxes off-site
- Shifts files on the shelf routinely to re-allocate space
- Performs scanning functions for specific projects or specifically identified records according to standard procedures
- Maintains the confidentiality and disclosure requirements identified in the "Client" policies and procedures
- Assists other Record Center staff as backup with daily records requests or other tasks when necessary or staff is required to meet a tight deadline
- Works on special projects as needed
- Reports to the RIM Supervisor
- Associate degree of two years college (preferred) or equivalent work experience in a records management position
- 1 years experience in an active/inactive legal records management position
- Knowledge of and working experience with Microsoft Office Suite and a records management software product
- Autonomy or Legal KEY application experience (preferred)
- Good Organizational and communication skills
- Critical thinker and problem solver, with attention to detail. Ability to interface with all levels of personnel, to include internal supervisory personnel, professional staff, secretaries, and develop cooperative working relationships with co-workers for the purpose of exchanging information and assisting with records management software or general records questions or problems
- Ability to routinely work with, lift, and move standard L/L boxes weighing 35 pounds
- Serves as a primary interface between the professional staff and legal secretaries and the Records Center
- Maintain and organize the Workers Compensation file rooms and Estate Planning vaults.· Responds to all incoming Workers Compensation and Estate Planning record requests; retrieves or references information for users.· Responsible for daily pickup and delivery runs in support of Workers Compensation Group and the Estate Planning Vault· Responds promptly to user requests for folder production
- This position is located in Downtown Columbus
- 1 year experience in an active/inactive legal records management position
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Records Specialist Resume Examples & Samples
- Progressively responsible administrative work experience with an emphasis on customer service in a main office setting or an equivalent combination of relevant education and/or experience
- Demonstrated experience of record keeping/archival practices including electronic and non-electronic records management issues
- Demonstrated competence using personal computers, printers, and a variety of software packages such as word processing, data processing and spreadsheets
- Demonstrated competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional approach
- Successful experience providing customer service in a complex organizational environment
- Experience using multi-relational databases
- Demonstrated experience of regulatory issues involving maintenance of State Employee public records, the Freedom of Information Act, and related records retention policies and procedures
- Maintain confidentiality of records and information
- Have the ability to exercise sound judgment in applying policies and procedures
- Have excellent verbal and written communication skills and communicate effectively with employees, students and the public, both in person and over the phone
- Have self motivation and follow through on tasks and projects
- Represent the Human Resources Department and Montana State University and its programs in a professional and courteous manner
43
Records Specialist Resume Examples & Samples
- Must be, or able to become, a notary public
- Ability to learn the rules and regulations for entering/maintaining police records
- Excellent working knowledge of Microsoft Office suite; and
- Ability to successfully complete a criminal background check
- Knowledge of law enforcement records management principles and procedures
- Working knowledge of the Ellucian Banner system, as well as the eVA (Commonwealth of Virginia) state purchasing system; and
- Experience with WordPress, PowerDETAILS, and PowerDMS
44
PRN Medical Records Specialist Resume Examples & Samples
- Answer telephone and assist patients, insurance companies, etc. Notate requested information in EMR
- Obtain medical records from other physicians’ offices or hospitals
- Knowledge of the policies and procedures of the organization to complete tasks within compliance of the organization
45
Records Specialist Resume Examples & Samples
- Searches and retrieves vital records using various databases of birth, death, marriage and dissolution of marriage data, as well as conducts manual searching utilizing hardcopy indexes and microfiche
- Maintains correspondence files in a logical sequence ensuring files are complete and properly filed according to the established filing system
- Maintains a log of time involved in activities for workload analysis, monitoring purposes and performance review
46
Powerplant Records Specialist Resume Examples & Samples
- Reviews Powerplant maintenance records
- Tracks Powerplant location and condition status
- Maintains a record of Powerplant hours and cycles operated
- Coordinates the scheduling of powerplant maintenance in accordance with Atlas Air GMM and MIPS manuals
- Maintains Powerplant Life Limited Parts (LLP) and (Airworthiness directives) AD status
- Maintains Powerplant Life Limited Parts (LLP) Back to Birth (BTB) documents
- Compile required data for measuring health of engines
- Working knowledge of Federal Air Regulations desirable
- Outstanding written and verbal communication skills required
- Ability to work with all levels of management and contract vendors required
- Good computer skills required
- Ability and flexibility to travel domestically and internationally
- Travel required
47
Document Control / Records Specialist, WTP Resume Examples & Samples
- Process numerous documents, maintaining data integrity through a variety of procedural steps in accordance with well-defined procedures and guidelines
- Adjust priorities according to direction
- Perform data entry into an electronic document management system (EDMS)
- Perform a variety of records management clerical duties of either a general or specialized nature
- Maintain filing system and record copies of project documents as directed by supervisor
- Interface on a routine basis with a variety of project personnel providing support/responding to questions
- Perform other administrative activities/assignments as directed by supervisor
- Operate standard office equipment, including automation tools
- Perform data entry to produce and maintain logs, transmittals, and track documentation as required
- Assemble, copy, and distribute documentation packages; prepare and process records for scanning and/or archiving
- Maintain proper document configuration management in support of engineering and construction
- Perform quality control of scanned images and data entry
- Ability to work overtime and/or hours outside of the normal work periods
- Ability to work with confidential material and maintain strict confidences
- Requires a high school diploma or equivalent and 3 years of related document control/clerical experience
- Demonstrate basic to intermediate proficiency in data entry, inventory databases and office filing. A skills assessment (Data entry, Inventory database) will be administered to test proficiency
- Ability to consistently lift/move 10 lbs. of record material
- Familiarity with scanning process and equipment
- Experience with an EDMS
- Thorough knowledge of computer applications. Basic to intermediate knowledge of Microsoft Outlook, Word and Excel
- Willing to perform repetitive data entry and/or filing
- Experience in document control and records filing processes
- Ability to take direction from multiple sources
- Experience with EDMS with strong configuration management functionality
- Knowledge of electronic file transfer
- Knowledge in extracting reports and performing queries
- Knowledge of record filing and an alpha/numeric filing system
- Willing to learn new processes, procedures, and software
- Possess a high degree of individual initiative, flexibility, diplomacy, and accuracy
- Demonstrate a positive attitude and work effectively with a variety of team members
- Ability to perform multiple tasks and easily adjust to shifting priorities
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Senior Powerplant Records Specialist Resume Examples & Samples
- Supervises and directs Records Specialists in Powerplant Records
- Responsible for tracking all engine and APU hours & cycles
- Responsible for monitoring and tracking of “Airworthiness Directives,” “Service Bulletins,” and “Non-routines items for engines and APU’s.”
- Ensures all records are accurate, current, and accessible
- Tracks all life limited components installed on each engine or APU
- Tracks and updates all Powerplant shop visits and interacts with vendors to ensure compliance
- Responsible for data entry of engine condition monitoring and de-rate parameters
- Interacts with Planning, Engineering, and Maintenance to ensure all scheduled and unscheduled power plant maintenance activity are done in accordance with the Atlas GMM and FAA requirements
- Ensure the computer tracking system (TRAX) is accurate and current for all power plant
- Work assignments as required by the Sr. Manager of Powerplant Records
- Supervisory and administrative skills
- Technical knowledge of aircraft, engine, and APU systems
- Familiar with CFR 121.380 and related, incorporating maintenance record keeping requirements
- Familiar with FAA Airworthiness Directives and Federal Aviation Regulations
- Familiar with Atlas GMM and MIP manuals and policies regarding powerplant maintenance
- Ability to use all aspects of the computer tracking system (TRAX)
- Ability to use standard computer hardware and applications including Microsoft Word and Excel
- Ability to efficiently monitor and work multiple simultaneous tasks
- Must have superior office administration and supervisory skills, including training
49
Records Specialist Resume Examples & Samples
- Responsible for the integrity of the information transferred into the Records Information Management System
- Associates degree in Business or related field or equivalent combination of education/experience
- 2+ years of previous experience in a compliance/service based records program (managing contracts/office documents/records)
- Working knowledge of a records management system
- Good oral and written communication and interpersonal skills
- Working knowledge of Microsoft Office products such as Excel and Word
- Ability to work with all levels of management
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Graduate & Professional Studies Academic Records Specialist Resume Examples & Samples
- Provide counsel on academic policies, processes, transferability of courses, general education, major and degree requirements to ensure progress toward degree and aid in retention
- Accurately evaluate transcripts of transfer students, referring to other institutional on-line catalogs as necessary and enter academic information into the campus database system
- Assist current students with questions regarding transferability and requirements to ensure progress toward degree and aid in retention
- Assist in advising students, faculty and other administrative departments regarding course work transfer guidelines
- Assist in the counsel of potential transfer students
- Collaborate on maintaining transfer agreements
- Prepare progress toward degree/graduation applications, ensuring that graduation requirements are completed
- Assist in reviewing online advising guides
- Develop and update regularly departmental specific reports gleaning information from the Education Advisory Board (EAB) platform and student information system
- Assist with retention campaigns with information gleaned from the EAB reports
- Assist with preparation for commencement including: names by program, extensive proofreading of program and diploma order, and updating and maintaining coding and tracking for assigned students
- Assist with registration each semester
- Intensive tracking and maintaining of student lists
- Understand, uphold and clearly explain academic policies and guidelines
- Positions specialize in one of the areas below, while maintaining general knowledge and flexibility to assist with all GPS programs
- Graduate Programs
- Prior clerical experience in an academic environment
- Demonstrated ability to type 45 words per minute
- Understanding of or aptitude to grasp quickly PLNU's academic policies and procedures
- Understanding of and commitment to the spiritual mission of Point Loma Nazarene University
- Strong word processing and computer skills in Microsoft Word and Excel; including accurate data entry
- Ability to be a self-starter, work independently and complete tasks in a timely manner
- Strong time management, organizational skills and the capacity to use independent judgment in prioritizing tasks while experiencing frequent interruptions
- Ability to exercise important interpersonal skills in establishing and maintaining effective working relations with students, faculty and staff with a positive and pleasant demeanor
- Strong aptitude to take direction and work effectively as a supportive, positive and cooperative team member
- Able to exercise adaptability, integrity and patience in all situations
- Impeccable attention to detail
- Capability to maintain strict confidentiality in all matters
- Strong ability to communicate effectively, both orally and in writing
- Capacity to employ creative problem solving skills to complex situations
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Reg Records Specialist Resume Examples & Samples
- Oversees daily work flow of staff and assists with monitoring productivity and quality of department outputs functions
- Creates and maintains the document repository, scanning, and indexing for all site-related documents. Receives, inventories, routes, and maintains applicable project documents (e.g., Case Report Forms (CRFs), Data Clarification Forms (DCFs), data management files, clinical documents, and clinical files as well as project specific regulatory documents)
- Ensures the security and compliance of all documents related to active and archived projects. Ensures that all project documents are maintained in accordance with relevant Standard Operating Procedures (SOPs)/Work Instructions (WIs)
- Responds promptly to each request received for a project document or project file, ensures timely and appropriate delivery, and timely and accurate re-files all project documents and project files. Ensures that all applicable paperwork is completed upon release and return of each project document and/or project file from the Document Control Room/Trial Master File Room
- Upon site closure, prepares subject files, prepares inventories, and reconciles files to listings provided by clients/Lead Data Manager/Project Team Lead; ships files to client and or off-site storage
