Medical Records Specialist Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the medical records specialist job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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AB
A Brown
Arturo
Brown
99070 Pfeffer Haven
Phoenix
AZ
+1 (555) 851 1214
99070 Pfeffer Haven
Phoenix
AZ
Phone
p +1 (555) 851 1214
Experience Experience
New York, NY
Medical Records Specialist
New York, NY
Eichmann Group
New York, NY
Medical Records Specialist
  • May assist with answering phones in reception
  • Perform other duties as requested
  • Strives to make a difference in the lives of our employees, patients, and community
  • Completes HCHB reports and workflow tasks as assigned
  • Provides physicians with patient discharge summary
  • Answer telephone and assist patients, insurance companies, etc. Notate requested information in EMR
  • Reviews and administers all consent forms, including mailing and scanning into charts
present
Detroit, MI
Medical Records Specialist
Detroit, MI
Senger, Koepp and Ullrich
present
Detroit, MI
Medical Records Specialist
present
  • Manages existing paper charts, including scanning and sending to Iron Mountain storage
  • Reprocess unsigned orders at End of Episode as task appears on Workflow Screen
  • Copies documentation and assists with ADR preparation
  • Obtains lost or missing records in accordance with established procedures. Communicates with hospitals, IT departments, referring physicians, etc
  • Promotes a safe and efficient working environment by adhering to agency policies and procedures
  • Reviews daily listing information against existing records for accuracy and completeness, verifies demographics and makes corrections as necessary
  • Adheres to ethical business practices by striving to perform in a manner that conforms to the highest standards of ethical behavior, integrity and honesty
Education Education
Bachelor’s Degree in Initiative
Bachelor’s Degree in Initiative
Drexel University
Bachelor’s Degree in Initiative
Skills Skills
  • Ability to multi-task, manage details and organize efficiently and effectively
  • Able to demonstrate problem-solving skills, organizational skills and attention to detail
  • Technical Skills – Demonstrates a basic knowledge of medical terminology and medical insurance
  • Basic computer and office skills
  • Policies & Procedures – Articulates knowledge and understanding of organizational policies, procedures, and systems
  • Analytical Skills – Demonstrates ability to critically evaluate and appropriately act upon information
  • Communication – Communicates clearly, concisely, and professionally
  • Ability to lift up to 10 lbs
  • Ability to adapt to change, open to learn and develop new skills
  • Excellent customer service skills
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12 Medical Records Specialist resume templates

1

Medical Records Specialist Resume Examples & Samples

  • Reviews daily visit lists for correct data; checks all electronic charts for any missing documents or recent reports, scans any/all data into the electronic medical record
  • Reviews daily listing information against existing records for accuracy and completeness, verifies demographics and makes corrections as necessary
  • Sorts, files, and collates, medical records such as admission slips, lab and pathology reports, and clinical notes- and scan all into the EHR
  • Obtains lost or missing records in accordance with established procedures. Communicates with hospitals, IT departments, referring physicians, etc
  • Manages existing paper charts, including scanning and sending to Iron Mountain storage
  • Answers telephones, takes requests for records (both written and verbal from PCPs)
  • Reviews and administers all consent forms, including mailing and scanning into charts
  • Picks up and scans incoming paper data from the front desk upon new patient arrival
  • Prints labels for patient bracelet identification for multiple sites, daily
  • Manages both incoming and outgoing faxes. Takes corrective action as needed
  • Basic computer and office skills
  • Experience with EMR preferred
  • Must maintain absolute confidentiality
2

Medical Records Specialist Resume Examples & Samples

  • Retrieve paper medical records per physician request or in preparation for office visits
  • Scan paper charts into EMR system
  • Review and process requests for medical record information
  • Bill and collect from Insurance companies, attorneys’ office for copies of records following Alabama state guidelines
3

Medical Records Specialist Resume Examples & Samples

  • Release records to physicians’ offices, attorneys, patients and insurance companies in accordance state and HIPAA policies
  • Coordinate and maintain handicap sticker/decal forms
  • Complete patient demographic on disability forms and family leave forms. Complete information on Death Certificates. Forward all forms to appropriate team for physician approval and signature. Scan in all requests for copies of documents for release of information and notate status in EMR
4

Medical Records Specialist Resume Examples & Samples

  • Provide information, service and support to referring physicians, consumers, UMHS staff and faculty, and other healthcare professionals via multimedia communication channels
  • Demonstrated call quality and customer service delivery excellence
  • Fully knowledgeable about UMHS organization, physicians and services
  • Basic understanding of managed care and indemnity payer referral and authorization requirements
  • Intermediate competency with desktop software including accurate typing speed of 50 wpm
  • Demonstrated competency with call center’s call processing, scheduling, and information retrieval systems and applications, including MiChart scheduling and working with in baskets and pools
  • Familiar with Outlook e-mail systems and fax servers including creating personal folders, utilizing templates, accessing proxy lists, e-mail communication protocol and grammatically correct writing
  • Basic medical terminology is necessary
  • Demonstrated friendly, warm, articulate telephone manner with a clear, well-modulated speaking voice
  • Strong interpersonal and communication skills are necessary
  • Ability to manage stress effectively
  • Demonstrated competency to cross cover in two or more service areas
5

Medical Records Specialist Resume Examples & Samples

  • Establishes and maintains effective and efficient filing systems to ensure all medical documentation pertaining to the patient is filed appropriately and accurately in the patient chart
  • Ensure timely physician orders according to regulatory compliance. Track receipt of signed, sent and returned physician orders. Resubmit as applicable if orders are not complete. Verify and file all physician orders promptly
  • Tracks Face to Face (F2F) documentation. Notifies supervisor of any problems requiring administrative attention and intervention
  • Updates client demographic information as requested through Coordination Notes from clinical staff
  • Provides physicians with patient discharge summary
  • Ensures receipt of signed Start of Care (SOC) consents
  • Responsible for scanning labs to physicians and into medical record
  • Responsible for the accurate and timely filing or scanning of patient charts
  • Maintains a variety of tracking systems and is responsible for tracking the location of charts as appropriate when in use
  • Maintains all active and discharged charts in a locked cabinet and/or room at all times
  • Maintains an established system for record identification, charge-out and follow-up control of medical records as well as the release of information to authorized persons
  • Accurately and timely follows and initiates year end close out procedure as indicated by company policy
  • Assists staff in retrieving medical documents from a patient chart as appropriate
  • Notifies supervisor of any problems requiring administrative attention and intervention
  • Maintain confidentiality of all patient medical records
  • Assembles charts as needed for patients. Accurately labels and creates new and discharged charts
  • Completes HCHB reports and workflow tasks as assigned
  • May assist with answering phones in reception
  • Adheres to ethical business practices by striving to perform in a manner that conforms to the highest standards of ethical behavior, integrity and honesty
  • Takes initiative and responsibility for decisions as an individual and as a company. Exhibits commitment to personal and company-wide goals
  • Participates in the ongoing development of competencies, capabilities, technology and the resources needed to achieve high standards of efficiency and effectiveness. Approaches everything with the passion and desire to meet the highest standards
  • Places needs of the patient first at all times. Care management and service delivery are developed with the goals of the patient’s healing and support in mind. Strives to deliver lasting value to our patients in the comfort of their home
  • Strives to help lead the industry through vision, technology, innovation, and customer service
  • Strives to make a difference in the lives of our employees, patients, and community
  • Encourages a positive environment and experience for co-workers and patients
  • Promotes a safe and efficient working environment by adhering to agency policies and procedures
  • Maintains confidentiality of all agency and patient related information. Protects patient rights as defined in the patient Bill of Rights
  • Maintains proper attendance and punctuality to ensure that the department is operated in an efficient and cost effective manner
  • Organizes workload to complete responsibilities in an appropriate and timely manner
  • High School Graduate or GED equivalent. Associate Degree preferred
  • One-year experience in a health care setting as a clerk or medical record technician
  • Knowledge of medical terminology required, Medicare and Medicaid guidelines preferred
  • Able to demonstrate problem-solving skills, organizational skills and attention to detail
  • Ability to operate computer equipment, fax and photocopy machines
  • Ability to adapt to change, open to learn and develop new skills
  • Occasional irregularity of hours
6

Medical Records Specialist Resume Examples & Samples

  • Date stamps all received documents, except SOC paperwork and paper visit notes, to be scanned into the client chart. Scanning should be completed within 24 hours of stamp date
  • Faxes the discharge / transfer summary / episode detail summary and Case Conference / 60 Day Summary to the physician as task appears on action screen
  • Copies documentation and assists with ADR preparation
  • Updates HCHB and computer programs as appropriate
  • During Stage 4, supports the Billing Specialist by verifying paper visit notes
  • Adheres to and participates in the Branch’s mandatory HIPAA / Privacy Program and Employee Compliance Program
  • Reads and adheres to all Branch policies and procedures and follows Employee Handbook guidelines
  • Completes all other duties as assigned
  • Must have at least a high school diploma or equivalent. Some college preferred
  • Six months medical records experience in a clinic, hospital, or home health setting is preferred
  • Must have/maintain a valid driver’s license and auto liability insurance
7

Medical Records Specialist Resume Examples & Samples

  • Process signed and unsigned Orders and 485s
  • Follow up on the “Sent But Not Signed Orders” on a daily basis
  • Reprocess unsigned orders at End of Episode as task appears on Workflow Screen
  • On a weekly basis, process unsigned orders older than 30 days
  • Verify Physician’s signature and date stamp all received documents to be scanned into the client chart. Scanning, attaching and verifying should be completed within 24 hours of stamp date
  • Verify Electronic Service Agreement is signed
  • Send the Episode Detail Report at recertification
  • Fax the discharge / transfer summary / episode detail summary and Case Conference / 60 Day Summary to the physician
  • Experience working with Sfax is a plus
8

Medical Records Specialist Resume Examples & Samples

  • Computer keyboarding experience
  • Ability to learn and be proficient in multiple hospital computer systems
  • Experience in medical records, medical office, business office, or health care customer service
9

Medical Records Specialist Resume Examples & Samples

  • Coordinate medical records for patients, physicians and staff
  • Communicate/collaborate with internal and external customers to ensure an integrated approach to service
  • Maintain appropriate knowledge/content resources by timely entry of new or updated information
  • Utilize superior telephone technique, customer service etiquette, customer recovery and e-mail/web communication skills to meet the individual needs of UMHS customers
  • Provide back-up and cross coverage to call center and front desk when needed