Office Services Specialist Resume Samples

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CZ
C Ziemann
Christy
Ziemann
82408 Lemke Union
San Francisco
CA
+1 (555) 567 3018
82408 Lemke Union
San Francisco
CA
Phone
p +1 (555) 567 3018
Experience Experience
Boston, MA
Office Services Specialist
Boston, MA
Rau LLC
Boston, MA
Office Services Specialist
  • Runs high volume copy machines and performs binding and finishing work
  • Performs all repair service on customer copier equipment
  • Provide support for miscellaneous requests and flex services with a "can do" attitude and philosophy
  • Assists with planning, implementing, and facilitating office/cube moves
  • Performs mail-center duties, including USPS, certified mail, and business reply mail and maintains accurate receipt and shipping signature logs
  • Invest proper effort and QC approach to deliver highest quality work and service
  • Advises employees when unusual work situations arise or when new procedures are instituted
Detroit, MI
Office Services Specialist
Detroit, MI
Mertz and Sons
Detroit, MI
Office Services Specialist
  • Supervise and manage work schedule of student assistants
  • Perform data entry - support production and management team
  • Assists with the management and maintenance of mailroom equipment for the Corporate office
  • Assists with and participates in fire safety procedures as directed by Facilities Manager
  • Work with Cleaning providers to ensure all spaces within the office are kept clean and tidy
  • Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems
  • Provide excellent client service as the liaison between the Firm/Organization and their building management
present
Philadelphia, PA
Lead Office Services Specialist
Philadelphia, PA
Gerlach-Waelchi
present
Philadelphia, PA
Lead Office Services Specialist
present
  • Manages relationships with outside vendors, such as building management, caterers, maintenance workers, space management vendors, move vendors, etc
  • Develops benchmarks/metrics to measure performance and customer satisfaction. Assesses results and recommends process improvements
  • Performs other tasks and special projects as identified by the management team
  • Develops, modifies and implements changes to office procedures and practices to improve overall effectiveness and efficiency
  • Generates departmental reports, surveys, etc. to monitor workload, productivity, customer satisfaction, etc.; compiles data and provides analysis of results
  • Provide assistance with preventive maintenance and minor office equipment and furniture repairs; and
  • Lead office moves and assist with capital improvements
Education Education
Bachelor’s Degree in Public Relations
Bachelor’s Degree in Public Relations
East Carolina University
Bachelor’s Degree in Public Relations
Skills Skills
  • Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for management team
  • Excellent problem solving skills with ability to analyze situations, identify existing or potential problems, and recommend solutions
  • Ability to use discretion and good judgment in prioritizing daily tasks
  • Excellent organizational skills and the ability to multi-task
  • 10 key calculator, excellent telephone skills, and basic computer skills and use of Internet, e-mail, etc
  • Knowledge of Microsoft Word and Excel. Microsoft Access and PowerPoint
  • Experience providing excellent customer service
  • Ability to walk significant distances between and within buildings on campus
  • Basic skills and familiarity with using material handling equipment utilized in office environments
  • Ability to file alphabetically and numerically
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15 Office Services Specialist resume templates

1

Office Services Specialist Resume Examples & Samples

  • Performs mail-center duties, including USPS, certified mail, and business reply mail and maintains accurate receipt and shipping signature logs
  • Delivers outgoing mail to the post office daily
  • Reconciles postage usage and maintains spreadsheets and reports related to postage utilization
  • Maintains resource room equipment, providing minor repairs and placement of service calls to vendors as needed; ensures equipment is properly functioning and all consumable supplies are always in stock; and follows up with vendors on service issues
  • Receives and processes office supply and stationery inventory and orders supplies
  • Maintains printer and copier toner inventory, ordering, restocking, and installation process
  • Escorts vendors in facility for deliveries and service-related matters
  • Organizes and stocks marketing literature/brochures in resource rooms and provides inventory levels to Marketing for reordering purposes
  • Coordinates and administers the new hire seating and supply set-up kits
  • Ensures name plates are ordered and correctly updated
  • Coordinates office furniture maintenance and key inventory
  • Maintains vendor services for stocking break room supplies such as beverages and kitchen items
  • Ensures that the office space, particularly common areas, is maintained at a high level of tidiness and conducts daily walk-through of space during the day to ensure all areas are organized and professional in appearance
  • Performs the setup, disassembly, and general upkeep of Ryan conference and training rooms
  • Delivers and sets up mobile video conferencing unit for all internal meetings
  • Ensures conference and training rooms are cleaned and that all furniture and equipment is replaced to its original order after meetings conclude
  • Coordinates off-site records storage program
  • Coordinates copier meter readings and reporting for maintenance billing
  • Processes invoices and validations for visitor parking at Ryan facilities
  • Processes incoming equipment service requests and supply orders
  • Reviews and promptly completes Track-It Resolution tickets and follows up with customer
  • Communicates with property management for resolving landlord-related service items
  • Assists with and participates in fire safety procedures as directed by Facilities Manager
  • Identifies existing and potential issues, efficiency bottlenecks, and customer-service deficiencies and recommends improvements to better support co-worker customers
  • Experience handling multiple projects and supporting multiple locations
  • Ability to use discretion and good judgment in prioritizing daily tasks
  • Ability to work effectively with limited supervision
  • Above average verbal and written communication skills
  • Mathematic skills, including basic algebra
2

Office Services Specialist Resume Examples & Samples

  • Manages day-to-day office service operations which may include hoteling services, catering, business services (mail, copy, processing), building and equipment maintenance, physical security, facility inspections and meeting space
  • Monitors and coordinates the work of the office support staff providing varied office assistance to the department. Maintains a close and highly responsive relationship to both department office support staff and other managerial and professional staff
  • Develops, modifies and implements changes to office procedures and practices to improve overall effectiveness and efficiency
  • Monitors many of the operating costs of office, such as supplies, maintenance contracts, etc
  • Able to create and implement strategies and processes tailored to meet the needs of the office and the organization
  • Excellent written and verbal communication skills, and listening and facilitation skills
  • Strong skills in the management and implementation of large scale projects
  • Consulting skills (conflict resolution, analysis/synthesis of information, negotiation, project management, etc.)
  • Relevant work experience in a client service oriented environment
3

Lead Office Services Specialist Resume Examples & Samples

  • Lead point of contact for the office
  • Supports an environment of empowerment, growth, collaboration, and recognition
  • Supervises, trains, mentors and develops team members
  • Ensures compliance with processes/procedures
  • Oversees team work assignments, schedules, and key deliverables
  • Effectively delegates assignments and projects to team
  • Addresses performance and Talent issues in a timely manner to ensure continued effectiveness/motivation of team
  • Proactively identifies potential problems/needs and presents possible solutions, where appropriate
  • Build and maintain relationships with internal and external clients
  • Reviews reports, systems and processes for effective use
  • Manages special projects
  • Keeps Manager informed
  • Bachelor's degree preferred and/or relevant work experience
  • 3-5 years of supervisory experience required; facilities industry preferred
  • Executive presence with the ability to build credibility and collaborate directly with regional contacts
  • Strong time management/organizational skills including appropriate sense of urgency and proactive approach
  • Passion/commitment for customer service
  • Positive outlook, resilience, and flexibility exhibited through ability to work in fast-paced, demanding environment with changing priorities
  • Ability to assess situation, influencing/persuasiveness, confidence, courage, executive presence, visibility and approachability
  • Ability to work successfully in a matrixed environment
  • Ability to lead change and act as a change agent
  • Ability to multi-task various projects and manage varied clients
4

Lead Office Services Specialist Resume Examples & Samples

  • Keep managing partners and FSS leaders up to date on office operations
  • Work closely with manager on the employee performance for assigned team members, including conducting coaching conversations and performance reviews within the established systems
  • Assists in the development and implementation of policies within the office. Develops operating procedures, forms and systems. Plans, develops and facilitates changes in procedures, forms and practices, work flows, personnel assignments, and equipment
  • Maintains project schedules of work assigned to various divisions; monitors and tracks progress of assigned projects; follows up to obtain status report; prepares summaries of project status for review by the senior manager
  • Advises employees when unusual work situations arise or when new procedures are instituted
  • Manages requests and resolves complex issues
  • Manages relationships with outside vendors, such as building management, caterers, maintenance workers, space management vendors, move vendors, etc
5

Office Services Specialist Resume Examples & Samples

  • Maintains toner inventory and orders, receives and installs printer toner supplies
  • Serves as on-site Human Resources liaison performing onboarding and off boarding activities for new hires and terminations including new hire office orientation, performing exit meetings and collecting Ryan property from departing employees
  • Serves as on-site Information Technology liaison performing various IT duties including shipping/receiving of laptops and monitors, setting up computer equipment and programming phones, troubleshooting server, networking, printer and phone issues, and escorting IT vendors
  • Serves as point of contact for maintenance and security issues and communicates with property management for resolving landlord-related service items
  • Serves as on-site fire warden with associated responsibilities which include participating in fire safety meeting, drills, and evacuation procedures as directed by property management and Office Services Manager
  • Assists with the coordination and setup of corporate sponsored meetings, conferences, conference calls, and events
6

Lead Office Services Specialist Resume Examples & Samples

  • Oversee daily assignments of Office Services Associates at the Bowie location
  • Ensure mail handling operations including shipping, receiving, sorting and distribution of incoming and outgoing packages, and resolving backorders
  • Support and maintain safety and security measures to ensure materials, assets and staff are safe and secure at all times
  • Assist Facilities Manager in ensuring the execution of the day to day operations for the Mailroom and Print Production Center
  • Lead office moves and assist with capital improvements
  • Administer new and ongoing procedures and policies developed by the Facilities Manager to meet and or exceed company goals and expectations
  • Administer and track staff compliance with departmental tools including equipment checklists, schedule, lunch and leave requests
  • Monitor and control expenses and inventory management of supplies and equipment including ordering, stocking and tracking of consumables and office products, shipping materials, pantry supplies, training and conference room materials, copier, printer, fax supplies
  • Assist Print Production Manager with printing requests and print production equipment maintenance
  • Manage and maintain vendor communication and follow-up
  • Coach and mentor Office Services associates on processes, attendance, quality of work, productivity
  • Provide assistance with preventive maintenance and minor office equipment and furniture repairs; and
  • Ensure iBSM tickets of Office Services team are fulfilled and closed daily
  • Minimum 3 years of experience in offices services, mailroom, office support or related field
  • Ability to mentor other associates
  • Exceptional attention to detail and process follow through; and
  • College degree or equivalent required
7

Office Services Specialist Resume Examples & Samples

  • Handles all incoming and outgoing shipments and mail for Corporate office, including certified mail and UPS, FedEx, and DHL packages
  • Distributes mail to the appropriate departments and/or personnel
  • Logs all daily shipments to ensure all incoming packages are received and tracked. Tracks all problematic shipments. Maintains metrics on mailroom activities
  • Processes parcels, completes documentation for packages, and verifies all shipments against shipping forms and address labels
  • Ensures all Republic Services departments have all packages and mailings transferred to shipping on time
  • Manages any and all shipping customer service issues at the Corporate office and in the field
  • Oversees and manages technical support issues, including continual updates, for FedEx shipping computers located in the Corporate office and the FedEx computers in the field
  • Regularly orders all necessary shipping supplies from FedEx and USPS for the Corporate office shipping systems
  • Runs all necessary reports for closing out the day’s shipments, and to ensure tracking information is uploaded into Shipping Vendor’s systems
  • Assists with the management and maintenance of mailroom equipment for the Corporate office
  • Assists with receiving and processing departmental office supply requests and orders, and compares with current office supply stock to determine what supplies must be ordered. Delivers office supplies as needed
  • Assists with stock room inventory, organizes the purchase and receipt of all office supplies through Ariba Spend Management System and reconciles any purchasing discrepancies. Manages kitchen supplies and maintenance items and purchase as needed
  • Maintains records and creates documentation of all backordered office supply products
  • Delivers and installs paper to printing devices within facility
  • Coordinates, implements, and manages cleaning and organization the inventory/stock room
  • Assists with planning, implementing, and facilitating office/cube moves
  • Assists with ongoing audio / visual equipment needs to ensure proper resource management of all audio / visual equipment
  • May occasionally assist with reception duties including meeting and greeting guests and routing calls received via the corporate phone number
  • Performs other job-related duties as assigned or apparent
  • High School diploma or G.E.D. (Required)
  • Minimum of 1 year of experience in a customer-facing role. (Required)
  • Knowledge of USPS and FedEx systems
  • Experience working with office equipment including, but not limited to, computer, phone, copier and calculator
  • Intermediate experience with MS Office including Outlook, Word, and Excel
  • Basic skills and familiarity with using material handling equipment utilized in office environments
8

Office Services Specialist Resume Examples & Samples

  • Package, sort and prepare mail for Stores, Facilities, Field Associates (District Manager's, Regional Offices, Auditors) and individual associates
  • Assist teammates in processing the above mail utilizing the U.S. Postal Service and UPS
  • Ability to learn and operate various pieces of mailing equipment
  • Sorts incoming mail for distribution and dispatches outgoing mail: Opens envelopes by hand or machine
  • Stamps date and time of receipt on incoming mail
  • Sorts mail according to destination and type, such as returned letters, adjustments, bills, orders, and payments
  • Readdresses undeliverable mail bearing incomplete or incorrect address
  • Examines outgoing mail for appearance and seals envelopes by hand or machine
  • Stamps outgoing mail by hand or with postage meter
  • May fold letters or circulars and insert in envelopes
  • Ability to lift a maximum of 50-60 lbs
  • Administrative and mail experience preferred
  • Ability to work independently but also in a team environment
9

Office Services Specialist Resume Examples & Samples

  • Schedules and coordinates projects and handles special assignments from management
  • Assesses office processes and advises management on cost savings
  • 3 or more years related experience
10

Office Services Specialist Resume Examples & Samples

  • Performs all repair service on customer copier equipment
  • Maintains records for management reports and inventories of supplies needed
  • Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required
  • May perform filing duties in conjunction with specific customer requests
  • Answers customer questions regarding status or feasibility of job requests
  • Performs duties related to the shipping of materials
  • Performs duties related to the receiving of materials
11

Lead Office Services Specialist Resume Examples & Samples

  • Directly supervises and monitors employee performance for assigned team members, including conducting coaching conversations and performance reviews within the established systems
  • Direct supervisory or management experience preferred
  • Leadership skills (ability to assess situation, influencing/persuasiveness, confidence, courage, executive presence, visibility and approachability)
  • Demonstrated ability in building teams
12

Lead Office Services Specialist Resume Examples & Samples

  • Provides daily oversight of hoteling, hospitality and meeting services in the above three named locations according to established policies, procedures and service agreements
  • Supervises a team supporting internal customers and external guests with their hoteling reservation and meeting needs
  • Trains and develops the hospitality team to ensure high-levels of responsiveness, accuracy, service quality, communication and professionalism
  • Models customer-oriented behavior and communications; coaches and counsels the team as needed. Provides feedback on performance to the Operations Manager
  • Oversees space and meeting support services including preparation of work stations/offices/meeting rooms, audio visual (AV), catering, tear-down, and stocking supplies
  • Serves as the subject matter expert for Agilquest/OnBoard, Spaces Application, Navigator, Service Desk, RETS and AV equipment operation; provides training in the operation of all AV and meeting services-related equipment and software and/or other systems. Manages customer profiles and other related hoteling/telecom systems
  • Resolves logistical and/or customer-related challenges; coordinates/negotiates with other departments/staff to develop acceptable solutions
  • Develops and maintains a Standard Operating Procedures (SOP) manual or online reference and knowledge base
  • Develops systems/processes to increase efficiencies
  • Develops benchmarks/metrics to measure performance and customer satisfaction. Assesses results and recommends process improvements
  • Generates departmental reports, surveys, etc. to monitor workload, productivity, customer satisfaction, etc.; compiles data and provides analysis of results
  • Collaborates and trouble-shoots problems with ITS and Telecom, as needed
  • Develops an online newsletter or communication tool to update customers on changes, special events, etc
  • Provides back-up to One Team, as needed
  • Cross-trains in all One Team functions and becomes familiar with the roles and responsibilities of the Operations unit
  • Assists with the oversight of One Team and/or One Team functions and/or other administrative duties as assigned
  • Performs other tasks and special projects as identified by the management team
  • Three to five years’ experience in a similar role, or job with similar skill sets, managing a team
  • Bachelor's or Associate's Degree preferred; minimum high-school diploma required
  • Two years relevant corporate experience, preferably in hospitality, service-oriented or customer-centric environment
  • Excellent judgment and decision-making skills
  • Ability to use tact and diplomacy in resolving problematic situations
  • Ability to lift up to 50 lbs
13

Office Services Specialist Resume Examples & Samples

  • Registers patients: interviews to secure and verify personal, financial, demographic and medical history information to determine eligibility; obtains consent forms and completes associated forms
  • Exits patients from clinic: verifies services rendered, determines prior balance and current charges; explains charges, collects payment or verifies patient or third party billing; writes receipt, schedules next visit; enters payments into computer system and/or journal and reconciles cash receipts
  • Answers program questions: explains policies and procedures
  • Provides secretarial support for various programs: composes non-routine correspondence; creates and maintains files, logs and databases; sends appointment cards; schedules appointments; greets visitors and directs to appropriate official; answers telephone and conveys messages
  • Perform income assessment and certification for WIC program, issue benefits, manage appointment scheduling, data entry, screen applicants for eligibility, greet and triage participant, educate and/or explain participant’s rights and responsibilities
  • Maintains client records. Manages other record requests for all TJHD clinics and staff
  • Identifies eligible clients, processes applications; answers questions about safe sleep and car seat program; accepts applications for cribs and car seats; orders supplies for classes and maintains supply of cribs and supply of car seats; holds monthly car seat classes
14

Office Services Specialist Resume Examples & Samples

  • Considerable knowledge of agency and state policies and procedures as related to the subject area
  • General knowledge of MS Office Suite (Word, Excel, PowerPoint) and computer formatted functions
  • Demonstrated skill in effective keyboarding to include data entry functions
  • Demonstrated ability to work independently; to follow instructions; to pay close attention to detail; to perform research on questionable data by applying established procedures from training; to communicate with the various law enforcement agencies and the general public to respond to incoming telephone calls
  • High School Diploma or GED and an equivalent combination of training and experience related to the duties of the positon required
  • Must be eligible to become VCIN certified, which requires either U.S. citizenship of having been a lawful resident of the U.S. for the past 10 consecutive years
15

Office Services Specialist Resume Examples & Samples

  • Must be able to work rotating shifts, holidays and weekends
  • Working knowledge of office practices, procedures; and working experience in word processing systems, such as Microsoft software applications
  • Demonstrated skill in typing; filing; data entry; record retrieval; and maintenance of computerized filing systems
  • Good customer service, organizational and time management skills are needed
  • Demonstrated ability to work independently; to follow written and oral instructions/policies; to pay close attention to detail; and to effectively communicate with the general public and external Criminal Justice agencies
  • General office experience is required
16

Office Services Specialist Resume Examples & Samples

  • Ensure accuracy of reports by monitoring, identifying enhancement opportunities and communicating results to management
  • Order, receive, sort, track, stock, ship, distribute and maintain all incoming and outgoing mail, shipments, and shipping materials in an expeditious and timely manner
  • Weigh, classify and meter outgoing mail and packages, transport and hand carry materials to destinations in a timely and expeditious manner
  • Record, control, maintain incoming and outgoing registered, insured and certified mail
  • Load and unload deliveries verifying quantities and addressing backorders and research undeliverable packages and discrepancies and be familiar with package labeling
  • Produce accurate daily reports regarding equipment and mail that has been received or shipped
  • Must be able to maintain a high level of confidentiality in dealing with sensitive materials
  • Receive, confirm orders for, and distribute office products, consumables, pantry, coffee system supplies, training and conference room materials, copier, printer, fax supplies and basic office furniture and accessories
  • Install copier and printer toner cartridges, directory name plates, office accessories such as bookcases, chairs, filing cabinets, tables and other items as necessary
  • Set up directional signage and message boards for events and meetings and assist departments in setting up offices and meeting room space; and
  • Schedule copier, printer, fax, and other office equipment repairs
  • High School Diploma required; Associates Degree or higher preferred
  • Must be able to focus, follow directions, and pay close attention to details; and
  • Ability to use hand tools such as hammers, screwdrivers, and drills
17

Office Services Specialist Resume Examples & Samples

  • Ability to independently manage projects and/or programs as assigned
  • Must possess good written and communication skills including drafting, proofing and performing minor editing of written communication
  • Must be able to use personal computers and related software, including sufficient knowledge of Microsoft Office products
  • Must possess good interpersonal skills
  • Must be able to maintain records and filing systems and operate standard office machines
  • This person will also serve as the primary contact for building administration for the Administration Building including
18

Office Services Specialist Resume Examples & Samples

  • Bachelor's degree, or experience equivalent
  • 5+ years of experience in facilities management
  • Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for management team
  • Experience with ergonomic assessments a plus
19

Office Services Specialist Resume Examples & Samples

  • Associate’s degree in public relations, communications, administrative support, or a related field and/or equivalent training and experience
  • Knowledge of community college programs and an understanding of the community college missions
  • Ability to use sound judgement and critical thinking skills when determining students’ needs verses students’ requests
  • Ability to interpret and apply knowledge of policies and procedures daily
  • Excellent written and oral communication skills as well as strong interpersonal skills
  • Ability to relate to current and potential students with diverse backgrounds
  • Ability to interact well with faculty and staff in providing excellent customer service to meet the needs of students
  • Ability to multi-task and maintain a high level of organization and attention to detail
  • Bachelor’s degree in public relations, communications, administrative support, or a related field
  • Proficient in PeopleSoft SIS and ImageNow software applications
20

Office Services Specialist Resume Examples & Samples

  • Register and interview patients to secure and verify personal, financial, demographic and medical history information to determine eligibility
  • Answers program questions; explains policies and procedures
  • Obtains consent forms and completes associated forms
  • Exits patients from clinic; verifies services rendered, determines prior balance and current charges, explains charges, collects payment or verifies patient or third party billing, writes receipt, daily deposits, schedules next visit
  • Provides back up as needed and performs other duties as assigned
  • Enters payments into computer system and/or journal and reconciles cash receipts
  • Provides secretarial support for various programs; composes non-routine correspondence, creates and maintains files, logs and databases; sends appointment card, schedules appointments, greets visitors and directs to appropriate official, answers telephone and conveys messages
  • Provides office support coverage as needed throughout the Thomas Jefferson Health District
  • Perform income assessment and certification for WIC program, issue benefits, manage appointment scheduling, data entry, screen applicants for eligibility, greet and triage participant, educate and/or explain participant’s rights and responsibilities, obtain diet information from WIC clients and provide low risk nutrition education, collect heights, weight, and capillary blood draw
  • Collects mail and securely transmits to Post Office
21

Office Services Specialist Resume Examples & Samples

  • Working knowledge of office practices and procedures; of proper grammar, spelling and punctuation; and of basic math
  • Skilled in the use of personal computers and using Microsoft Office applications; and in operating standard office equipment such as fax and copy machines
  • Demonstrated ability to review invoices for billing accuracy; to type routine reports and enter data into various computer systems; to prepare overtime/leave activity reports and resolve payroll and leave issues; to interpret oral and written instructions; to communicate orally and in writing; to work independently; and to maintain office supplies
  • Progressively responsible administrative and office experience required
22

Office Services Specialist Resume Examples & Samples

  • Operate image handling software
  • Operate MS Office and Email systems
  • Requires high school diploma, GED, or equivalent work experience
  • 1 year related copy job experience is preferred
  • Demonstrated competency in basic computer skills including proficiency in MS Office Suite
23

Office Services Specialist Resume Examples & Samples

  • Perform basic mathematical calculations using a calculator/computer to accurately figure production time and labor time associated with any copy production
  • Follow established guidelines and procedures for receiving, documenting, and organizing client packages
  • Exhibit ability to take verbal instructions while taking notes to properly produce staff copy projects
  • Exhibit excellence in customer service and the ability to serve others
  • High school diploma or 1+ years experience in a production environment, preferably a photocopy or printing facility
24

Office Services Specialist Resume Examples & Samples

  • Provide office support by means of, but not limited to, scheduling appointments, maintaining the office calendar, answering phones, emails, helping walk-ins and creating case files. Also responsible for maintaining inventory of office supplies. Process accounts payables by processing purchase orders and payment requests. Process student assistants timesheets. Responsible for communications and official notices to those involved in the investigation process, including referral of impacted and responding parties to appropriate campus resources for support and accommodation
  • Supervise and manage work schedule of student assistants
  • Process HR ACT documents
  • Organize and assist with planning meetings and events
25

Office Services Specialist Resume Examples & Samples

  • Perform data entry - support production and management team
  • Answer phones and direct calls
  • Communicates with plants and haulers as needed
  • Schedules inbound and outbound loads
  • Communicates with Dairy Producers
  • Schedules plant tours, arranges meetings and facilitates various plant activities
  • Prepares shipping schedule and documents for shipping
  • Responsible for entering settlements in SAP for liquid shipments out of the plant
  • Responsible for monthly shipment reports
  • Assist all office personnel as needed
  • Follow all DFA GMPs and work in a manner consistent with all corporate and regulatory, food safety, quality and sanitation requirements
  • Past experience in a similar position
  • Ability to problem solve using the combined talents of various individuals within the Dairy Farmers of America organization
  • Excellent organizational skills and the ability to multi-task
  • Ability to interact in a positive way with all personnel within Dairy Farmers of America and with our customers
  • 10 key calculator, excellent telephone skills, and basic computer skills and use of Internet, e-mail, etc
  • Knowledge of Microsoft Word and Excel. Microsoft Access and PowerPoint a plus
26

Office Services Specialist Resume Examples & Samples

  • Deliver on service commitments in a timely and accurate manner
  • Invest proper effort and QC approach to deliver highest quality work and service
  • Ability to learn skills quickly
  • Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 100lbs
27

Office Services Specialist Resume Examples & Samples

  • Experience working in a hospital/healthcare setting
  • Experience working with work order management software, WebTMA is ideal
  • Ability to type at least 40 wpm
  • Maintaining confidential records and data
  • Proficient in Excel, PowerPoint, and Outlook
  • Experience transcribing meeting minutes
  • Experience researching, analyzing, and interpreting data to construct detailed reports
  • Experience preparing office documents
  • Ability to file alphabetically and numerically
  • Planning and coordinating programs, projects and special events
  • Working at a computer for long periods of time
  • Ability to walk significant distances between and within buildings on campus
  • Experience providing excellent customer service
  • Experience thriving in a busy work environment
  • Experience working with various departments/organizations and fostering teamwork
  • Prioritization and time management skills
  • Ability to identify and resolve problems in a timely manner
28

Office Services Specialist Resume Examples & Samples

  • Administrative support experience in an academic or professional office environment
  • Fiscal experience such as accounting, record keeping, record retention, and purchasing
  • Experience with general office equipment such as, computers, scanners, and copiers
  • Experience with software such as MS Windows, Word, Quicken and Excel
  • Ability to work independently and manage multiple tasks, think critically and make decisions related to position and appropriate to research operation
  • Ability to apply procedures and policies related to in-house, research related practices
  • Previous experience using HokieMart, HR Banner, Banner Finance, Fixed Assets, and Travel Expense Management
  • Experience coordinating and tracking facility repairs
  • Experience supporting students, staff, and faculty in an environmental centered, sponsored research station
29

Office Services Specialist Resume Examples & Samples

  • Working knowledge of office practices and procedures; of proper grammar, spelling and punctuation; and of basic mathematics
  • Demonstrated ability to manage multiple priorities; to maintain accurate and complete files; to interpret oral and written instructions; to communicate effectively orally and in writing; to work independently; and to maintain office supplies
  • High School Diploma of GED and an equivalent combination of training and experience related to the duties of the position required
  • Requires either United States citizenship or have been a lawful resident of the United State for the past 10 consecutive years to apply for VCIN certification
  • Requires security clearance
  • Required to obtain a Federal Secret Clearance