Office Services Assistant Resume Samples

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JB
J Botsford
Jayden
Botsford
46383 Marvin Pass
Houston
TX
+1 (555) 754 5010
46383 Marvin Pass
Houston
TX
Phone
p +1 (555) 754 5010
Experience Experience
Chicago, IL
Office Services Assistant
Chicago, IL
Volkman-Larkin
Chicago, IL
Office Services Assistant
  • Assisting in the mailroom, delivering and receiving packages, mail and shipments, copying and distributing memos and notices
  • Create and maintain inventory sheets for office supply and pantry areas
  • Consistently perform and take ownership of all assigned projects
  • Prepare offices and workstations for new hires and clean workstations after departures
  • To provide a flexible service and any ad-hoc duties as agreed with the Account Manager
  • Passport and all relevant work permits
  • Assisting with the maintenance of stock and inventory for all office and art supplies
Dallas, TX
Receptionist & Office Services Assistant
Dallas, TX
Herman Group
Dallas, TX
Receptionist & Office Services Assistant
  • Provide Facilities support (e.g., catering, stocking, maintain inventory, cleaning and organizing office and conference room spaces)
  • Maintain conference room and office space scheduling information using various tools (e.g., Meeting Room Manager)
  • Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, printing/binding, etc.)
  • Coordinate with building management for visitor access, after-hours requests for extended HVAC, and for various service requests such as temperature issues, light bulb replacements, general repairs and building access cards
  • Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, etc.)
  • Manage the conference room bookings
  • Maintain and distribute key monthly updates to local management team (e.g., telephone list, face sheet, birthday list)
present
Philadelphia, PA
Senior Office Services Assistant
Philadelphia, PA
Pollich-Marks
present
Philadelphia, PA
Senior Office Services Assistant
present
  • Provides input and recommendations on process improvement
  • Assist with light service center duties - send faxes, notify people of faxes received, make copies, handle mail requests
  • Maintain kitchen, workspace and common areas; assist with meeting services including catering setup/teardown, room configuration and AV; stock supplies
  • Provides audio-visual assistance collaborating with ITS as necessary
  • Working knowledge of general office practices and etiquette
  • Follow established guidelines to focus on details and complete tasks attentively and thoroughly
  • Coordinate all catering orders and deliveries and schedule food set-up and break-down. Proactively work with client to coordinate all meeting details
Education Education
Bachelor’s Degree in Flexibility
Bachelor’s Degree in Flexibility
University of Tennessee
Bachelor’s Degree in Flexibility
Skills Skills
  • Strong interpersonal and listening skills with an ability to build and maintain professional relationships with peers
  • Basic knowledge of Excel, Word, Outlook, basic Microsoft Office software
  • Basic Computer proficiency: Windows applications (Microsoft Word, Excel, PowerPoint)
  • Ability to communicate effectively, both orally and in writing, using tact and courtesy and the ability to plan, organizes work, and meets deadlines
  • Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication
  • Ability to communicate effectively, both orally and in writing, using tact and courtesy. Ability to plan, organizes work, and meets deadlines
  • Resourceful and able to work well with a variety of personalities while remaining personable and helpful
  • Able to perform basic mathematical calculations
  • Able to adapt to changing work efforts and manage impact of shifting priorities. Able to work in conditions that are occasionally disruptive and noisy
  • Ability to represent SYGMA professionally and pleasantly on the phone, through email or in person with employees, visitors, vendors
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15 Office Services Assistant resume templates

1

Office Services Assistant Resume Examples & Samples

  • Create and maintain inventory sheets for office supply and pantry items and process orders as needed
  • Liaison for coffee supplier; order supplies, maintain equipment, call for repairs
  • Stock, organize and clean supply rooms and pantries, insuring inventory is rotated
  • Update phone lists in conference rooms as necessary. Restock conference room supplies
  • Monitor conference room schedule to determine required set ups and clean ups
  • Assist with moving boxes and light inter-office moves
  • Prepare offices and workstations for new hires and clean workstations after departures
  • Back up for Receptionist (lunch/breaks/4-6:30p) – greet visitors, answer telephone screen and direct calls, reserve conference rooms
  • Responsible for assisting with special event set ups and break downs and supporting staff needs during events
  • Replace restroom amenities
  • Enter business cards into CRM and process overflow financial staff expense reports
  • Assist with Reprographic requests as required
  • Back up Reception and Reprographic positions as required
  • Safety Committee member and searcher
  • Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and notifying OM of issues
  • Other administrative responsibilities as requested
  • Demonstrates knowledge of the firm’s culture, practices, business, and structure
  • Demonstrates knowledge and adherence to basic firm policies, procedures and processes
  • Meets work deadlines as assigned
  • Meets firm standards for attendance and punctuality
  • Flexible attitude and the ability to deal well with changing assignments and priorities
  • Flexible for overtime
  • Ability to lift 50 lbs
2

Office Services Assistant Resume Examples & Samples

  • Greet guests in a professional manner, and maintain the order and good order of the lobby and interview room in a tidy, secure and quiet condition by following the 5S requirements
  • Handle information transfer including telephone, fax and courier service promptly and accurately. Filter the sales call and cold call. Follow the information security requirement to avoid the disclosure of company information during the phone call answering. This will be a key role in case the crisis happened
  • Collect the needs of office supply and handle the dispatching, such as employee bedge, business card, stationary, , envelop, etc
  • Work closely with mail service vendor and security guard to handle the mail document, packages in and out and make sure no lost by recording
  • Maintain good status of office equipments and tools in working area, including cables, phone desk remote control, TV, etc
  • Consolidate expense reports, provide reports for budgets or forecasts,
  • The incumbent need to spend a significant amount of time organizing and expediting workflow as per the requirement.The main area include shuttle bus service management, business car order arrangement and record, staff cafeteria management which has significant impact on employee engagement. Job duties also require the use of advanced levels of understanding and skill by MS office, SAP and MSC system utilizing advanced functions in word processing or spreadsheet applications, etc
  • Incumbents must be able to organize, complete and maintain large projects such as a database, spreadsheet for a process improvement. This might also include the direction and coordination of the activities of others such as temporary clerical help, support employee big events, etc
  • Be able to organize, complete and maintain large projects such as a database, spreadsheet for a process improvement, not only follow process or procedure ,but also has responsibility to improve the office service process, such as participate the 6 sigma BB or GB projects, RIW as well
  • Should be the owner to deal with daily job of reception and at least one function of Admin, decision making should based on safety, the environmental protection , sustainable development requirements and waste reduction
  • Common English communication skill
  • Good service attitude, patient and responsible
  • Common computer skills as MS office including word, excel, power point etc
3

Office Services Assistant Resume Examples & Samples

  • 1-3 years administrative work experience and/or experience working in a team environment
  • Proven experience and strong understanding of Microsoft Office applications
  • Strong multitasking and organizational skills are required, must be comfortable with and managing multiple projects simultaneously
  • Must be able to move incoming packages weighing approximately 25 lbs
  • Ability to be flexible with work schedule
  • 3-5 years experience in an administrative professional role
  • Casual buyer/SAP knowledge
  • High School Degree or equivalent
4

Office Services Assistant Resume Examples & Samples

  • Mail duties to include checking daily for incoming faxes and delivering to appropriate staff, ensuring delivery of outgoing mail to building postal center and processing incoming packages
  • Process reprographic/binding jobs
  • Create and maintain inventory sheets for office supply and pantry areas
  • Ensure all office printers and copiers are stocked with paper at the beginning and end of each day. Responsible for maintaining copiers by clearing jams, replacing toner, stocking paper, etc. by the end of each day
  • Update phone lists and restock conference room supplies in conference rooms as necessary
  • Monitor conference room schedule to determine required set ups and clean up; ensure rooms are ready for incoming guests and meeting activities and are promptly cleaned following meeting conclusion
  • Back-up to the Receptionist during lunch, breaks and anytime the Receptionist is out-of-office. Duties will include greeting visitors, screening and directing calls, and reserving conference rooms
  • Inventory and replace restroom amenities
  • Responds to customer/client requests in a professional and timely manner while interacting effectively and courteously
  • Builds and sustains effective working relationships with both internal and external clients
  • Takes initiative beyond routine responsibility and seeks out new responsibilities
  • Works well independently, pays attention to detail and demonstrates dedication to producing quality work product
  • Organizes and prioritizes workload appropriately
  • Participates and contributes fully as a team member
  • Basic knowledge of Excel, Word, Outlook, basic Microsoft Office software
5

Office Services Assistant Resume Examples & Samples

  • Good written and oral communications skills
  • Computer literacy; proficient in Outlook
  • 5+ years of relevant work experience
6

Office Services Assistant Resume Examples & Samples

  • Binding reports
  • Processing and distributing mail
  • Receiving deliveries and stocking office supplies
  • Assisting with inter-office moves, filing and data entry
  • Maintaining conference rooms and breakrooms
  • Being a front desk back-up
  • Self-starter with the initiative to learn
  • Can-do attitude
  • Able to lift 40 pounds
  • Working knowledge of MS Outlook, Word and Excel preferred
  • Database experience a plus
7

Office Services Assistant Resume Examples & Samples

  • 3 + years of facilities, hoteling, office services or related experience
  • Bachelor's degree strongly preferred
  • Open to working the 1st shift (7 AM - 4 PM)
8

One Team Office Services Assistant Resume Examples & Samples

  • Cleans and stocks pantry areas & DCafes
  • Prepares and maintains the physical space, including workstations, offices, teaming rooms, kitchens and conference rooms. Cleans spaces and restocks supplies to ensure the space is neat, organized and ready for use (either daily or as turnover occurs)
  • Collaborates with the Facilities team to report lighting, carpet, wall, etc. repairs
  • Prepares meeting spaces by configuring room according to customer’s request; providing meeting support supplies; assisting with audio-visual equipment set-up; accepting catering deliveries, etc
  • Tears-down meeting space by ensuring clean-up of food and supplies; cleaning whiteboards, collecting materials left behind and disposing or storing as appropriate, etc
  • Accepts catering deliveries and reconciles order against delivery
  • Inventories DCafe and office supplies; replenishes office supplies and copy paper
  • Completes regularly scheduled office space walks with checklist and creates service tickets to report areas requiring attention
  • Records and tracks customer requests via Service Desk tickets
  • Provides relief coverage for Reception Desk; duties include greeting visitors; directing calls; issuing parking validations; entering visitors into access system; and issuing security badges
  • Maintains a sense of urgency and responds to all requests in a timely and professional manner
  • Perform other duties, tasks and special projects as required or as assigned by the management team
  • Excellent interpersonal skills required
  • Excellent verbal and written communication skills required
  • Experience in corporate office environment preferred
  • Good decision-making and problem-resolution skills
  • Strong computer skills with good knowledge/experience in Microsoft Office suite, especially Outlook
  • Ability to handle multiple priorities with a sense of urgency and diplomacy
  • Excellent teaming skills required
9

Senior Office Services Assistant Resume Examples & Samples

  • Minimum of High School Diploma; Bachelor’s Degree preferred
  • Three years administrative work experience with 1 year experience in a corporate office environment
  • Ability to establish and maintain effective working relationships with colleagues, staff and external contacts, working collaboratively in a professional team environment
  • Experience in coordinating projects including scheduling, client mailings, etc
  • Ability to collect, research, organize, analyze and report complex data; evaluate information and systems; and make appropriate recommendations
  • Excellent technical skills - MS Word, Excel, PowerPoint, Outlook, Proofreading and Internet
  • Ability to exercise good judgment/decision making and maintain confidentiality
  • Ability to anticipate problems and pro-actively formulate resolutions
  • Dependable and detail oriented
  • Ability to interact with all levels inside and outside the organization
  • Must have flexibility to work overtime as required, as well as travel to support two other offices, locally
10

One Team Senior Office Services Assistant th Street DC Resume Examples & Samples

  • First tier responder of One Team customer requests for multiple offices in greater Washington if necessary
  • Manages and controls One Team Mailbox and x7777
  • Assesses requests, provides triage and assigns tasks to other one team members as needed
  • Executes all first line requests for workspace and meeting space reservations
  • Enters all non-space requests (or complex hoteling requests, as needed) into Service Desk for escalation to specialty group/ r team member
  • Exceptional working knowledge of cross-specialty service offerings, locally and nationally
  • Responsible for processing P-card expenses if necessary
  • Bachelor’s Degree in communication, hospitality management, or related field
  • 3-5 years relevant experience; hospitality, service-oriented or customer-centric environment strongly preferred
  • Strong computer skills including excellent ability in Microsoft Office applications
  • Must be willing to be trained and perform in all functional areas
11

One Team Office Services Assistant Resume Examples & Samples

  • Minimum of High school diploma
  • Minimum 3 years related work experience
  • Excellent technical skills - MS Word, Excel, Access, PowerPoint, Outlook, Proofreading and Internet
  • Ability to take initiative - assertive and confident
  • Solid organizational skills
12

Office Services Assistant Resume Examples & Samples

  • 1-2 years in relevant experience in similar role; prior administrative or customer service experience
  • Experience with submitting expenses and booking travel
  • Computer proficiency in Microsoft Office Outlook, Word, Excel and Power Point
  • Excellent customer service Skills
13

Office Services Assistant Resume Examples & Samples

  • The hours are 7:30am-4:30pm with availability to assist with after hours events as needed
  • Set up conference rooms, food and drink service for meetings
  • Breakdown/cleanup after meetings (clean conference room tables and chairs)
  • Work closely with the Office Manager and assist with outside deliveries and pick ups as needed
  • Manage all food ordering for internal and external meetings, events, and office snacks
  • Manage all supply ordering and storage rooms
  • Two hours of front desk/reception phone duty per day assisting clients and vendors on the phone and in person
  • Assist with mail, by dropping off mail and packages in the building mail room and receiving mail, sorting and delivering incoming mail
  • Light cleaning and maintenance of all pantries, conference rooms, teaming areas, supply closets and workroom, and common areas
  • Maintain the aesthetic integrity of the office
  • Help with basic IT functions and troubleshooting
  • Other duties and responsibilities as needed
14

Office Services Assistant Resume Examples & Samples

  • Assisting in the mailroom, delivering and receiving packages, mail and shipments, copying and distributing memos and notices
  • Assisting with the maintenance of stock and inventory for all office and art supplies
  • Working with Special Events to coordinate daily catering needs of the studio
  • Daily maintenance and beautification of the interior and exterior of the studio
  • Covering reception area during lunch breaks and during absence of receptionist
  • Providing customer service to all departments
  • Valid Driver’s License with a clean driving record
  • Their own registered vehicle
  • Ability to lift 30 pounds
15

Office Services Assistant Resume Examples & Samples

  • 1 year of experience at a front desk in a receptionist or administrative role required
  • Experience with Microsoft Excel and Word
  • Ability to speak Arabic
  • Ability to perform work proactively
  • Ability to be a team player
  • Ability to display a friendly and professional demeanor
  • Possession of excellent interpersonal and organizational skills
16

Office Services Assistant Resume Examples & Samples

  • Checks on the condition of facility daily and places service calls as needed to repair and maintain equipment (copy, fax and mailing machines and minor building issues)
  • Works to ensure that supply areas (copy rooms and kitchens) are adequately stocked
  • Works to ensure effective delivery of newspapers, mail and supplies to office staff. Ensures adequate coverage for external and internal deliveries and pick-ups (P.O. Boxes and Post Office, etc.). Supports Tax department in completing annual mailing
  • Coordinates centralized document imaging, scans documents and archives documents to SharePoint server and Client Relationship Management system. Uses imaging software and equipment
  • Creates online shipments from UPS and FedEx, receives shipments and delivers packing slips to Office Services Supervisor/Facilities Manager, noting any discrepancies
  • Processes online requests for supplies through approved websites for office supplies and printed material, including regional offices
  • Monitors accounts for postage and delivery services to ensure money is in account for operation
  • Maintains Office Services inventory for mailing supplies, stationery items, kitchen and cleaning supplies
  • Assists employees with office equipment operation such as copiers and fax machines
  • Performs shred bin delivery and retrieval weekly
  • Assists Office Services Supervisor with physical security issues – including access cards, key control, and security reporting to the building
  • Performs facility repairs and installations of furniture, artwork and office equipment
  • Performs duties of the Receptionist: Must be both an excellent communicator and strong administrator, responsible for answering all incoming calls, greeting all visitors and routing incoming deliveries
  • Supports Dining Services for relief during vacation or busy lunch days. Assists with food preparation, serving and cleanup
  • Ensures all confidential papers are processed through a shred service or supports onsite shredding
  • Performs other duties as required by position
  • Two years’ experience in an office services/receptionist function is required
  • Knowledge of U.S. Postal regulations and guidelines regarding various services and fees
  • Working knowledge of computers including word processing and spreadsheets (MS Word, Excel)
  • Must be reliable and punctual
  • Occasional overtime work is required throughout the year
  • Need for use of public transit and walking to make local deliveries
17

Receptionist & Office Services Assistant Resume Examples & Samples

  • Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival and escort to meeting location
  • Track and properly log all visitors; assign guest office and conference room spaces as requested
  • Answer calls to switchboard and route calls promptly to appropriate destination and according to company guidelines
  • Take accurate messages – obtain caller name, time of call, company name, etc., and forward caller in to voicemail as appropriate
  • Maintain conference room and office space scheduling information using various tools (e.g., Meeting Room Manager)
  • Coordinate with building management for visitor access, after-hours requests for extended HVAC, and for various service requests such as temperature issues, light bulb replacements, general repairs and building access cards
  • Receive, log and distribute incoming packages/mail from a variety of couriers; check mail daily and distribute
  • Maintain and distribute key monthly updates to local management team (e.g., telephone list, face sheet, birthday list)
  • Provide Facilities support (e.g., catering, stocking, maintain inventory, cleaning and organizing office and conference room spaces)
  • Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, printing/binding, etc.)
  • Manage outgoing packages and mail (e.g., FedEx, UPS, USPS)
  • Assist with planning and executing all office events including research venues and assist with site selection, maintain RSVP and attendance lists for BCG staff, and provide on-site event coordination to ensure event success
18

Receptionist & Office Services Assistant Resume Examples & Samples

  • Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival
  • Track and properly log all visitors; assign guest office and conference room spaces as requested, maintain visitor security access badge tracker
  • Maintain conference room and office space scheduling information using various tools (e.g., RoomBooking Wizard, Office Activity Calendar, etc.)
  • Receive, log and distribute incoming packages/mail from a variety of couriers
  • Maintain and distribute key monthly updates to local management team (e.g., telephone list, cohort deck, face sheet, security badge tracker)
  • Provide Facilities support (i.e., catering, stocking, cleaning and organizing office and conference room spaces), and provide backup Facilities support for Office Services Associate as needed
  • Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, etc.)
19

Office Services Assistant Resume Examples & Samples

  • Front Desk Reception - The Office Services Assistant greets/receives clients and customers at front reception area. She/he maintains sign-in register, issues visitor badges and parking passes, alerts employees of guest arrival, and so forth. The Office Services Assistant also assists in answering main telephone Switchboard (Cisco System)
  • Meeting Room and Catering Request Administration – The Office Services Assistant manages meeting and conference room reservations, orders catered meals (breakfast, lunches) for meetings, and reserves and handles equipment for meeting rooms (LCD projectors, overhead projectors etc.)
  • Maintain Reception Documents – The Office Services Assistant maintains reception documents by distributing incoming courier packages, checking incoming fax server line inbox and distributing faxes, preparation of outgoing mail, etc
  • Manage Office Supplies – Assist in maintaining stock rooms, unpack office supplies, and distribute staff purchases
  • Employee Inquiries – Assist employees with inquiries and setting up conference bridge calls
  • Telephone Switchboard – The Office Services Assistant receives inbound telephone calls from the general public and transfers calls to appropriate departments/employees
  • Diploma or degree in a relevant post-secondary program
  • Previous front desk/reception experience an asset
  • Experience in high-tech industry an asset
  • Excellent communication skills and pleasant/friendly demeanor
20

Office Services Assistant Resume Examples & Samples

  • Adhere to the Firm’s policies and procedures, ACTION philosophy, demonstrate their importance to others, and provide input to management on suggested modifications to Firm policies and procedures as necessary
  • Consistently perform and take ownership of all assigned projects
  • Distribute incoming mail and packages, stamp, and take outgoing mail, ensure sufficient postage and supplies are maintained in the postage meter
  • Acts as a backup Front Desk Coordinator, ensuring effective phone and desk coverage, and provide administrative services to Firm staff as needed
  • Train administrative support staff in front desk responsibilities
  • Back up for arranging visitor hoteling space, conference rooms
  • Set up and clean up conference rooms and training room as needed
  • Responsible for the day-to-day operations including budgeting/finance, printing, courier services, library maintenance, off-site storage, file retention, etc
  • Ensure continuous compliance with document retention
  • Code and submit invoices to finance for payment, including reconciliation of American Express statement
  • Proxy Time and Expense entry for Operations staff in designated location
  • Emergency Inclement Weather Alert contact; contact designated PIC for determination of office status during inclement weather and communicate with IT Service Desk (see Emergency Inclement Weather Policy)
  • Office contact for donations, flowers, and/or gifts; responsible for communicating to the professional designee to update the Estate Tracker in regards to client memorial donation
  • Coordinate and communicate with Compliance Manager the need for any Office maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities
  • Order office furniture, office equipment, etc. for the local office in accordance with firm purchasing policies and budgetary restrictions and approval of the Compliance Manager
  •  Coordinate and communicate with Compliance Manager for any Property Management issues with facility, parking, emergency procedures, delivery procedures, etc
  •  Ensure continuous compliance and knowledge of emergency procedures are upheld
  • Coordinate new employee onboarding for all individuals within the respective location
  • Assign space for all new hires based on input from Partner in Charge
  • Submit service request for access badges and coordinate delivery
  • Order and distribute business cards and name badges
  • Coordinate vendor management for re-negotiations and new service; communicate with Compliance Manager for direction and approval
  • Order and stock kitchen and office.supplies, including refrigerators
  • Order catering requests ensuring compliance with catering guidelines are met, including delivery, set up, and clean up
  • Assist in updating client addresses, names, staff changes, in firm database as needed
  • Prepare Federal Express and courier requests for the firm as needed
  • Clean breakrooms/kitchens
  • Must have 3+ years administrative experience
  • Punctuality and dependability is required
  • Strong customer service skills are essential
  • Team orientation and strong interpersonal skills
  • Exceptional organizational skills and ability to multi-task and take direction
  • Professional appearance and manner
  • Well-developed interpersonal and communication skills
  • Beginner level in Microsoft Word, Excel, and Outlook
21

Office Services Assistant Temporary Resume Examples & Samples

  • Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
  • Minimum of 1 year relevant work experience in a similar role, ideally gained in a professional services environment
  • Proficient computer skills in MS Office Suite
  • Knowledge of filing and general record keeping
  • Knowledge of basic mathematics
  • Ability to operate standard office equipment
  • Self-motivated, takes initiative, possesses creative problem-solving skills and willingness to offer suggestions for improvement; builds relationships to leverage resources
  • Service-oriented, flexible, positive team player
  • Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude
22

Senior Office Services Assistant Ambassador Resume Examples & Samples

  • Oversee set-up of large conference space and configure as required by customers. Organize and provide on-site support with A/V set-up and use of other equipment as requested by customer
  • Assist with signage (creation and placement), security access, supply replenishment, and office clean-up. Generate departmental reports and use or distribute as needed/requested
  • 1+ year of relevant corporate experience preferred
  • Highly motivated and a strong sense of teaming
  • Ability to interact with all levels of professionals
  • The ability to travel locally (Austin & San Antonio area ) when needed
23

Office Services Assistant Resume Examples & Samples

  • Support Offices Services Coordinator as needed and requested
  • Provide logistics support as needed for office events
  • Reception Area: Back-Up Basis Only
24

Office Services Assistant Resume Examples & Samples

  • Front Desk Coordinator, ensuring effective phone and desk coverage, and provide administrative services to Firm staff as needed
  • Arranging visitor hoteling space, conference rooms
  • Coordinate and communicate with Compliance Manager for any Property Management issues with facility, parking, emergency procedures, delivery procedures, etc
  • Ensure continuous compliance and knowledge of emergency procedures are upheld
25

Office Services Assistant Resume Examples & Samples

  • Scanning of individual and business return work papers and supporting documentation and saving to Filesite
  • Assisting with the filing of tax return folders in the file room
  • Basic Microsoft Office Skills (Adobe knowledge would also be helpful)
  • Ability to work Saturdays starting in March - Usually 4 hours in the morning to early afternoon based upon workflow
26

Office Services Assistant Resume Examples & Samples

  • Scans individual and business return workpapers, and supporting documentation and saves to Filesite
  • Files all tax return folders in the file room on a daily basis
  • Pulls files, matches to client information and delivers to appropriate CSC periodically throughout the day
27

Office Services Assistant Resume Examples & Samples

  • Scans individual and business return work papers, and supporting documentation. Saves all documentation to Filesite. Blue Scans/Red Scans
  • Pulls client files and delivers to the appropriate CSC
  • Handles outgoing mail processes and takes all mail and certified mail to the post office
  • Serves as backup to printer: Prints paper copies of all returns for assembly, prints PDF copy of return and saves to Filesite
28

Office Services Assistant Resume Examples & Samples

  • Overall maintenance of the office/vendor relationships
  • Check all conference rooms, communal areas, offices and workstations throughout the day to ensure that all work areas are clean and supplies are fully stocked
  • Check all printer areas to make sure they are clean and organized; dispose of any client confidential material that has not been picked up from the previous day
  • Responsible for maintaining and ordering all office supplies and equipment
  • Organize and label all production room supplies
  • Oversee the basic functions of the fax and copy machines (ordering/replacing toner and paper); calling for maintenance service when necessary
  • Maintain office mail supplies, including updating postage meter and postage rates in accordance with the United States Postal Service
  • Manage the essential functions of Federal Express, UPS, and other courier services and ordering supplies when needed
  • Responsible for maintaining the kitchen and ordering all kitchen supplies; including food, snacks, drinks, and utensils
  • Heavy lifting required which can include large cases of food and drinks; also need to use a step ladder with ease
  • Proactively manage inventory levels for both office and food supplies
  • Maintain flowers and plants throughout office and manage relationships with the florists
  • Manage relationships with building security, maintenance, and other office related vendors
  • Verify invoices and maintain monthly office budget
  • Provide administrative support to the entire staff o Cover reception every day from 8am-9am and for lunch
  • Back-up on telephone for receptionist as needed
  • Collect and distribute incoming/outgoing mail and faxes
  • Organize and coordinate all office catering needs such as monthly All Staff Lunches, Admin Team Lunches, Happy Hours, Recruiting Events, Training Events, etc
  • Organize and attend to the set up/clean up of meetings including refreshing of food/drinks
  • For early morning meetings, it may be required to come in earlier than normal start time
  • Faxing, copying, scanning, burning CDs, and shipping documents/materials as needed for the consulting and administrative staff
29

Receptionist & Office Services Assistant Resume Examples & Samples

  • Answer telephone console, screen and route incoming calls to the appropriate employee in a polite and professional manner
  • Greet employees, visitors, and vendors
  • Manage the conference room bookings
  • Process parking validation for guests
  • Assist guests with transportation or other on-site needs
  • Arrange couriers as needed
  • Manage relationships with building maintenance and security
30

Temporary Office Services Assistant Resume Examples & Samples

  • May have some data entry work
  • Familiarity with computers required
  • Ability to communicate effectively and work in a team environment
31

Office Services Assistant Resume Examples & Samples

  • Serves as first point of contact for School of Art + Design in the Fine Arts building. Screens phone calls and walk-in visitors to office; greets visitors; provides information in response to inquiries when possible and refers to other sources if necessary
  • Oversees mail and facilitates deliveries. Assists with assigning mailboxes as needed and prepares responses to routine requests. May prepare or assist in bulk mailings; sorts per postal regulations; completes forms. Prepares Federal Express mailing also as needed
  • Manages the Studio Art office email account, facilitating messages by email and phone. Prepares drafts of routine and non-routine written and electronic correspondence; maintains hard copy and electronic files
  • Performs a variety of clerical duties including but not limited to: copying, scanning documents, sorting, and filing, and serves as point of contact for printing services
  • Carries out distribution of event information and monitoring of numerous departmental calendars
  • Assists with maintenance of standard office equipment, telecommunication issues, and serves as point of contact for custodial services
  • Produces, proofreads, and or edits for grammar /spelling items such as reports, minutes, brochures, memos, classroom materials, manuscripts, general correspondence, and other materials as needed utilizing computer processing/ database/ spreadsheet software
  • Entry of final course schedules for the School of Art + Design (Fine Arts, Apparel Merchandising, Fashion Design, and Interior Design) in SIS (Student Information Systems)
  • Assists with tenure and promotion dossier preparation and with faculty recruitment
32

Office Services Assistant Resume Examples & Samples

  • Must be able to work 8:30am -5:30pm
  • Set up conference rooms, food and drink service for meetings as scheduled
  • Breakdown/cleanup after meetings (clean conference room table and chairs)
  • Assist with outside deliveries and pick ups as needed
  • Pick up of last minute food orders ("pop-ups")
  • Assist with mail room, reception and other administrative functions when needed
  • Light cleaning and maintenance
  • Assist with the monitoring and maintenance of the pantries, conference rooms, teaming areas, and common areas
  • Assist staff as needed with seat changes, breaking down/setting up computers, helping move items
33

Office Services Assistant Resume Examples & Samples

  • Receive and distribute mail, faxes, messages, paperwork, and other documents
  • Sort and process all mailing services, including FedEx and general postage
  • Complete large copy projects
  • Maintain shredding
  • Receive, deliver and monitor office supplies
  • Maintain office supply inventories for each floor
  • Monitor working order of office equipment and places service calls when necessary
  • Assist all staff on use of office equipment, including fax, copier and coiler
  • Provide errand and delivery service outside of office as directed by supervisor
  • Maintain clean and orderly central service, copy rooms and conference room areas
  • Relieve at Reception as requested
  • Basic Computer proficiency: Windows applications (Microsoft Word, Excel, PowerPoint)
  • Experience with relevant office equipment (copier, fax and mail equipment)
  • Familiarity with U.S. Postal regulations, and special mailing requirements
  • Able to perform basic mathematical calculations
  • Safe working procedures
  • Shared office space
  • High degree of walking/standing
  • Ability to lift and deliver large packages
  • Demonstrated diligence, attention to detail and technical intuition
  • Possesses organization skills and composure: ability to handle competing priorities and to work effectively in a challenging fast paced environment
  • Exercises judgment in managing confidential/sensitive information; trustworthy
  • Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines, flexibly to enhance the business and in keeping with BCG's values and culture
34

Office Services Assistant Resume Examples & Samples

  • High school diploma or equivalent plus three to five years work experience. Experience in office services setting preferred
  • Valid driver’s license and good driving record. Strong familiarity with the greater Washington, DC geographical area required
  • Proficiency with document reproduction machines. Experience with Xerox, Canon or other multifunctional devices required. Experience with iGen preferred
  • Proficiency with Microsoft Office Suite required
  • Excellent written and verbal communication skills including the ability to identify and communicate potential problems with a variety of internal and external business documents
  • Strong interpersonal and listening skills with an ability to build and maintain professional relationships with peers
  • Strong service orientation with an ability to provide prompt, courteous, and professional service required
  • Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication
  • Strong time management skills and ability to coordinate and prioritize tasks with little supervision. Must be self-directed and detail oriented in completing assigned tasks
  • Able to adapt to changing work efforts and manage impact of shifting priorities. Able to work in conditions that are occasionally disruptive and noisy
  • Able to exercise care to prevent errors in processing mail, data entry, copying, and filling orders
  • Able to lift materials and packages up to 70lbs and to push equipment or boxes
  • Able to stand and walk 80-90% of work time
  • Able to maintain familiarity with current LMI policies and procedures
  • Able to work for extended periods of time on PC with heavy use of keyboard to execute tasks
  • Able to maintain absolute confidentiality in all business matters required
  • Ability to obtain security clearance may be required
35

Office Services Assistant Scanner Seasonal Resume Examples & Samples

  • Activates clients in DOTT system at time of scanning
  • Files all tax return folders in the file room
  • Loads/fills copiers and printers with paper on a daily basis
  • Delivers incoming mail throughout the office
  • After e-file has been accepted, updates status in DOTT system
  • Basic Microsoft Office Skills
36

Office Services Assistant Resume Examples & Samples

  • Performs a variety of office support functions such as copying documents, distributing incoming mail, preparing outgoing mail for shipping, inventory and order office/kitchen supplies, troubleshooting office equipment (copier, fax), etc
  • Answers telephone, directs calls and takes messages
  • Compiles, copies, sorts and files records of office activities, business transactions, and other activities
  • Maintains files and records stored in database/system of record
  • Retrieves data or correspondence from files as needed
  • Review files and records to obtain information to respond to requests
  • May perform basic data entry tasks
  • Familiar with professional standard concepts, practices, and procedures within department to plan and accomplish goals
  • Professional, confident, organized and able to multi-task accurately
  • Prioritize efficiently with multiple projects and deadlines running simultaneously
  • Positive work attitude; takes ownership of projects and their results
  • Excellent phone manner/skills
  • Resourceful and able to work well with a variety of personalities while remaining personable and helpful
  • Available for overtime as the workload dictates
  • Average manual dexterity in use of a PC, phone, sorting, filing and other office machines
  • Ability to sit and work at a computer for an extended period of time
  • 1+ years experience performing basic clerical/office support activities
  • Basic knowledge of office procedures and practices
  • Proficient PC skills, preferably MS Office Excel, Word, PowerPoint, and Outlook
  • Detail oriented and able to manage multiple priorities with various deadlines
37

Office Services Assistant, Mid Resume Examples & Samples

  • Experience with/in/as a(n)
  • Clearance
  • Certification
38

Office Services Assistant Resume Examples & Samples

  • Sorts and delivers in-house mail
  • Provides back-up assistance to office receptionist, including answering phones, filing, and other general office administrative functions
  • Administers pass key distribution process for new and existing employees
  • Coordinates office supply delivery and storage with vendors
  • Stocks kitchen and break areas; performs light housekeeping as required
  • Stocks marketing brochures in designated locations as directed
  • 0 – 2 years experience in a general office services function
39

Office Services Assistant Resume Examples & Samples

  • A minimum of one to two years previous experience in a similar role in a corporate office setting
  • Willingness to create an outstanding customer service experience for all clients, staff and guests
  • Excellent communication and interpersonal skills; confident to interact with all levels within the organization
  • Knowledge of Microsoft Office Suite; computer savvy
  • Positive attitude and ability to contribute toward a quality work environment
  • The drive for self-development, the ability to collaborate, and an action-oriented work ethic
40

Office Services Assistant / Receptionist Resume Examples & Samples

  • Proven experience as a receptionist within a large organisation
  • Experience of using a switchboard
  • General PC literacy including Lotus Notes and Microsoft Office
  • Ability to work on a rotating shift system providing cover from 08:00-17:00
  • Experience in a professional office environment providing general Office Services support
  • Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person
  • Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
  • Reliable and punctual
  • Strong organisational skills, with demonstrated ability to multi-task and prioritise effectively
  • A strong focus on detail and accuracy of work
  • Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate
  • Knowledge of Microsoft Office suite and Outlook or Lotus Notes
  • Knowledge of AV equipment and limited technology in a meeting environment
41

Office Services Assistant Resume Examples & Samples

  • NI Number information / proof and full Birth certificate
  • 2 proofs of address from within the last 3 months (i.e. council tax bill, bank statement, utilities bills)
  • On site point of contact with CAA employees, sub-contractors and Account Manager
  • Attend regular briefings, general communications, health and safety and training
  • Ensure understanding of current environmental procedures and compliance with company and customer health and safety policies
  • Experience in providing high levels of customer facing support
  • Highly motivated with a ‘can do’ attitude capable of multi-tasking within a team environment
  • Ability to work with initiative to prioritise and handle a varied workload with attention to detail
42

Office Services Assistant Resume Examples & Samples

  • Once manger approved, help pay monthly invoices
  • Maintain corporate office premises by identifying areas that need to be cleaned or repaired in all workspace and conference rooms
  • Assist in keeping copier and kitchen supplies stocked
  • Conference room set ups and change over
  • Help prepare for new employee onboarding
  • Meets with manager and team weekly to prepare work to be accomplished during the week
  • Primary relief for receptionist during breaks /vacations periods
  • Other responsibilities as deemed required
43

Mobile Office Services Assistant Resume Examples & Samples

  • Minimum of 3 year history of employment (including information which can be verified for any gaps)
  • If you do not have 3 years previous employment, a professional reference must be provided (obtained from a Medical Practitioner, Officer of the Armed Forces, Teacher, Lecturer, Lawyer, Bank Manager, Civil Servant etc)
  • If no legal photographic documentation is owned then a passport photo which has been signed and verified by any of the above professionals will be required. This needs to show their title, signature and contact details
  • On site point of contact with DWP employees, sub-contractors, regional management and service centres
  • When required provide a mobile service and complete any ad-hoc duties as agreed with the Area Manager
  • Ensure receipt/delivery/despatch of all DWP post
  • Flexibility to change working hours and location at short notice while maintaining high levels of customer service
  • Basic computer literacy or willing to train as required
44

Office Services Assistant Resume Examples & Samples

  • Provide office support to the Corporate Office
  • Backup receptionist throughout day – shared responsibilities with Receptionist
  • Order and stock supplies for office and kitchens
  • Meeting setup, meal and beverage planning
  • Maintain organization and neatness of closets, kitchens, and conference rooms
  • General maintenance of printers/copiers; equipment supply ordering
  • Answer phone lines, greet visitors
  • Sort mail, stuff envelopes
  • Accept and log packages
  • Utilize mail equipment
  • Knowledge of commonly-used concepts, practices, and procedures within an office environment
  • Experience as a receptionist answering phones, greeting visitors and performing miscellaneous clerical tasks
  • Experience with Microsoft Office is helpful
  • Familiarity with office equipment required
  • Meeting Planner or Hospitality experience is helpful
  • Ability to represent SYGMA professionally and pleasantly on the phone, through email or in person with employees, visitors, vendors
  • Ability to remember names and retain information
45

Senior Office Services Assistant Resume Examples & Samples

  • Acts as single point of contact to event hosts and attendees day-of for event related needs; accommodates changes and day-of requests during the event
  • Provides audio-visual assistance collaborating with ITS as necessary
  • Conducts advance walk-throughs with internal customers as necessary
  • Generates weekly operational reports to facilitate event schedule workflow
  • Perform other responsibilities and special projects as required or as assigned by office management team
  • Bachelor’s or Associate’s Degree strongly preferred; minimum high-school diploma required
  • Strong computer skills including excellent ability in Microsoft Office applications and scheduling applications
  • Excellent decision-making and problem-resolution skills; excellent judgment
  • Professional presence and positive demeanor
  • Highly motivated and excellent teaming skills required
  • Ability to make decisions and work under pressure
  • Excellent verbal and written communication skills, with comfort managing in difficult face to face customer conversations
46

Office Services Assistant Resume Examples & Samples

  • Tax Processor: Responsible for the Assembly/Processing of tax returns utilizing Deloitte systems and processes including electronic, PDF soft copy and Hard Paper copy methods; various return types including but not limited to 1040, 1120, 990, 1065 and 1041 Federal and State returns as well as filings for Federal and State extensions. Responsible for mailing of tax client documents, scanning tax documents for online document control and management, generating reports, and updating/maintaining Deloitte’s tax return tracking system
  • Hospitality: Arrange and reserve conference rooms, maintain workspace and common areas; assist with meeting services including ordering catering, setup/teardowns, and stock supplies
  • Office Services: process, sort and distribute incoming/outgoing mail; order supplies using an internal procurement system; assist with in-house copying, printing and binding, schedule repair/maintenance service calls and share in receptionist duties for the office
  • Produce quality work in a fast-paced environment, meeting deadlines and customer expectations for quality and accuracy; effectively re-negotiate deadlines as needed
  • Work independently and accurately assess requirements for each project
  • Communicate effectively with customers regarding questions or issues to be addressed
  • Document project activities clearly and concisely to provide comprehensive project history in workflow management system
  • Build relationships, using various mediums, with customers in all functions at all levels, and assure effective delivery of services
  • Coordinate work with other national and local teams virtually and in person
  • Perform other tasks and special projects as required or as assigned by management
  • Minimum of High School Diploma and 2 years related work experience
  • Excellent technical skills – MS Word, Excel, PowerPoint, Outlook, Proofreading & Internet
  • Ability to exercise good judgment/decision making
  • Dependable and detailed oriented
  • Solid organizational and time management skills – ability to prioritize and multi-task
  • Must have flexibility to work overtime as required-particularly during peak tax busy periods
  • Physical ability to work standing for several hours at a time, lift 25 lbs and assist with various moves
47

Office Services Assistant Resume Examples & Samples

  • Tax Processor: Responsible for the Assembly/Processing of tax returns utilizing Deloitte design (DTI, E-Rooms, PDF Soft copy and Hard Paper copy methods); various return types though not limited to (1040, 1120, 990, 1065 and 1041 Federal and State returns etc. – including filings for Federal and State extensions. Responsible for mailing of tax client organizers, engagement letters, and; scanning tax documents for eroom inclusion, and generating reports, updating/maintaining tax return tracking system (Tracker). Must be available for overtime as needed during compliance filing season(s) or deadlines
  • Hospitality: Arrange and reserve conference rooms, maintain workspace and common areas; assist with meeting services including ordering catering, setup/teardowns, stock supplies
  • Office Services: process, sort and distribute incoming/outgoing mail; order supplies using an internal procurement system; assist with in-house copying, printing and binding, schedule repair/maintenance service calls, preparing certified mail
  • Excellent technical skills – MS Word, Excel, PowerPoint, Outlook, Proofreading and Internet
  • Ability to prioritize and multi-task – excellent time management
  • Adapts easily to change
  • Professional in interaction with all levels inside and outside the organization
  • Physical ability to work standing for several hours at a time, lift 25 pounds and assist with various moves
48

Senior Office Services Assistant Resume Examples & Samples

  • Mange the Hoteling reception desk
  • Monitor One Team mail box and take appropriate action(s)
  • Answer x7777 phone line
  • Answer main phone line coming into 30 Rock and direct call to appropriate party and/or take appropriate action
  • Input reservations in a timely manner--work closely with peers on reservation process: making reservations (offices, cubicles, team rooms, and conference rooms), space selection, catering needs and audio visual needs
  • Order a/v equipment, food and beverage or other special items based on hoteler's needs
  • Maintain and update inventory listings
  • Serve as a point of reference for client service staff and visiting employees
  • Meet and greet client service staff and all other visitors
  • Maintain a sense of urgency and respond to and follow up on all requests in a timely and efficient manner
  • Generate departmental reports and distribute to specific area
  • Work closely with Facility/Hoteling staff on coverage during scheduled and unscheduled breaks
  • Participate in cross utilization within Workplace Services
  • Assist with light service center duties - send faxes, notify people of faxes received, make copies, handle mail requests
  • Assist set up person at the end of the day - signage, reports, supply replenishment and office clean up
  • Notify Facilities team of items which are in need of repair or attention
  • Perform other tasks and special projects as required or as assigned by supervisor
  • Assist with security access
  • Bachelor's or Associate's Degree preferred; Minimum of a High-School diploma required
  • Customer-service and hospitality focus preferred
  • Strong customer services skills from a previous environment where it was necessary to anticipate and deliver before the customer asked
  • Willingness to deliver above and beyond expected service levels with a smile on the face and in the voice
  • General knowledge of A/V equipment is helpful
  • Ability to interact with all levels of professionals and coworkers
  • Solid Microsoft Office skills and ability to learn OnBoard software program
  • Ability to work as early as 7:30 a.m. and as late as 6:00 p.m
49

Senior Office Services Assistant Resume Examples & Samples

  • Bachelor's Degree preferred; High-School diploma required
  • Must be able to work the hours of 2:00 -- 11:00 PM Monday to Friday
  • Two years of relevant experience preferred, hospitality, service oriented or customer-centric environment and 3-4 years of administrative work experience in a corporate office preferred
  • Customer-service and hospitality experience
  • Highly motivated and a strong sense of teaming Excellent written and verbal communication skills
  • Ability to interact with all levels of professionals Ability to handle multiple priorities with a sense of urgency and diplomacy
  • Proficient in Microsoft Office - Excellent technical skills - MS Word, Excel, PowerPoint, Outlook, Proofreading and Internet
  • Flexibility and willingness to assist in other capacities when needed Strong verbal and written communication skills
  • Ability to exercise good judgment/decision making solid organizational skills
  • Ability to anticipate problems and formulate resolutions
  • Must be able to work a flexible schedule based on operational needs Must have flexibility to work overtime as required
50

Office Services Assistant Resume Examples & Samples

  • Cleans and stocks pantry areas & cafes
  • Prepares and maintains the physical space, including workstations, offices, teaming rooms, kitchens and conference rooms. Cleans spaces and restocks supplies to ensure the space is neat, organized and ready for use (either daily or as turnover occurs). Collaborates with the Facilities team to report lighting, carpet, wall, etc. repairs
  • Tears-down meeting space by ensuring clean-up of food and supplies; cleaning whiteboards, collecting materials left-behind and disposing or storing as appropriate, etc
  • Accepts catering deliveries and reconciles order against delivery; assists with set-up
  • Inventories cafe and office supplies; replenishes office supplies and copy paper
  • Completes regularly scheduled office space walks with checklist, and creates service tickets to report areas requiring attention
  • Supports incoming/outgoing mail processing, including USPS, UPS and accountable mail
  • Provides Reception Desk coverage
  • Supports Tax Processing as assigned
  • Cross-trains in other team functions and provides back-up support to other positions as needed
  • Provides input and recommendations on process improvement
  • Performs other duties, tasks and special projects as required or as assigned by the management team
  • Minimum high school diploma; some college preferred
  • Two years hospitality or customer service experience
  • Ability to interface with all levels of professionals
  • Must be willing to be trained in all functional areas
51

AV & Office Services Assistant Resume Examples & Samples

  • Excellent organisational & communication skills
  • Excellent motivational skills required
  • Ability to prioritise tasks effectively
  • Common sense and methodical working practice
  • Good understanding of standard MS applications
  • Ability to work to agreed timescales
  • Eye for detail
52

Office Services Assistant Resume Examples & Samples

  • Provide secretarial support: maintain calendar for programs and events
  • Maintain IUIE student database
  • Establish and maintain student administrative records for databases, reports, and statistical data
  • Maintain faculty, staff, and alumni mentor rosters
  • Monitor and reconcile department credit card statements
  • Prepare purchase orders for supplies and materials for office use; type and prepare other forms used by department
  • Assist in coordination of Center for Mentoring program activities
  • Assist in preparing the Center for Mentoring E-newsletter
  • Prepare student and mentor packets and training materials
  • Maintain the mentoring website
  • Supervise hourly students
  • Perform other related duties incidental to the work described as required
  • High School diploma or GED equivalent
  • Two year office experience
  • Knowledge and skills in database management, Microsoft Word, Excel, Publisher
  • Ability to reconcile accounts
  • Ability to work with a diverse group of people
  • Organizational skills with ability to multitask
  • Proven orientation toward quality service
53

Senior Office Services Assistant Resume Examples & Samples

  • Bachelor’s Degree preferred; High-School diploma required
  • Two years of relevant experienced preferred, hospitality, service oriented or customer-centric environment and 3-4 years of administrative work experience in a corporate office preferred
  • Customer-service and hospitality experience and can interact with all internal and external personnel
  • Highly motivated, takes initiative, assertive and confident
  • Excellent time management skills with ability to handle multiple priorities and prioritize with a sense of urgency and diplomacy; highly organized
  • Proficient in Microsoft Office. Excellent technical skills: MS Word, Excel, PowerPoint, Outlook, proofreading and internet
  • Team player with strong flexibility and willingness to assist in other capacities when needed
  • Able to exercise good judgement and able to anticipate problems and formulate resolutions
  • Ability to work independently and dependable and detail oriented
  • Must be able to work a flexible schedule based on operational needs including flexibility to work overtime as required
  • Must be able to pick up and move 25 lbs
54

Office Services Assistant Resume Examples & Samples

  • Manage and maintain the office mailroom; taking ownership of mailroom procedures/functions; forwards information by receiving and distributing communications; running month end reports; collecting and mailing correspondence; managing/maintaining Pitney Bowes/USPS meter; disseminating messages and packages to appropriate staff
  • Serve as backup for the Front Desk Administrative Assistant and Corporate Facilities Lead
  • Maintains office supplies by checking stock to determine inventory levels; anticipating requirements and stocking items
  • Maintains office equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
  • Supports and enhances the office by taking ownership of administrative office procedures/functions; proactively explores opportunities to add value to the office and staff
  • Supports office staff with document production, formatting and deliverables (incoming / outgoing) as needed
  • Serve as the backup for helping maintain onsite and offsite file maintenance and archiving (Iron Mountain)
  • Serve as backup for company fleet coordinator; coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring fleet operation
  • 4-6 years' experience
  • 4-6 years of Office / Administrative Experience
  • Associates or equivalent experience
  • Notary
  • Project a professional image in person, on the phone and in writing
  • Expert Level experience using Microsoft office skills (Word, Excel, PowerPoint)
  • Basic Financial skills, able to work with budgets and invoices
  • Exercises discretion and confidentiality
  • Deals effectively with rapidly changing priorities and last minute deadlines
  • Detail oriented, dependable, proactive and ability to work with minimum supervision
  • Ability to lift 50lbs. (average box of copy paper)
55

Office Services Assistant Resume Examples & Samples

  • Tax Processor: Responsible for the Assembly/Processing of tax returns utilizing Deloitte design (DTI, E-Rooms, PDF Soft copy and Hard Paper copy methods); various return types though not limited to (1040, 1120, 990, 1065 and 1041 Federal and State returns etc. – including filings for Federal and State extensions. Responsible for mailing of tax client organizers, engagement letters, and; scanning tax documents for e-room inclusion, and generating reports, updating/maintaining Tax Share point Site. Must be available for overtime as needed during compliance filing season(s) or deadlines
  • Office Services: Reception duties, process, sort and distribute incoming/outgoing mail; order supplies using an internal procurement system; assist with in-house copying, printing and binding, schedule repair/maintenance service calls, preparing certified mail, UPS, FedEx, and local couriers
  • Produce quality work in a fast-paced environment, meeting deadlines as well as customer expectations for quality and accuracy; effectively re-negotiate deadlines when necessary
  • Work independently and accurately assess requirements for each project; be able to communicate effectively with customers when there are questions or issues to be addressed
  • Physical ability to work standing for several hours at a time, lift 25 lbs. and assist with various moves
56

Office Services Assistant Resume Examples & Samples

  • Working knowledge of general office practices and procedures; of proper use of the English language; and of office filing systems
  • Demonstrated experience with the use of Microsoft Office
  • Demonstrated skill in typing/keyboarding and data entry
  • Demonstrated ability to communicate effectively, both orally and in writing; to order supplies and equipment for staff; to work independently; and to multi-task as needed
  • High school diploma or GED and an equivalent combination of training and experience and training related to the duties of the position required
  • Experience with Mapper preferred
57

Office Services Assistant Resume Examples & Samples

  • High School Diploma, 2 or more years of college, preferred
  • Minimum of 1 year of experience in an office support position
  • Strong computer skills with expertise in Microsoft Windows Office applications, including Outlook, Word, and Excel
  • Strong Oral/Written Communication and Interpersonal and Customer Service skills; ability to communicate effectively with a high degree of professionalism
  • Results-oriented, accurate, with keen attention to detail
  • Self-directed; takes initiative, proactively addresses problems; can work with minimal oversight
  • Organized and flexible with the ability to multi-task, prioritize projects and meet deadlines, often with interruptions, changing circumstances, in a fast-paced work environment
  • Thrives in changing environment and maintains a positive attitude
58

Office Services Assistant Resume Examples & Samples

  • Knowledge of general office practices and procedures
  • Knowledge of basic math to process the division’s requisitions and vouchers
  • Skill in keyboarding and data entry
  • Demonstrated ability to work independently; to interpret and follow written and verbal instructions; to interpret polices; to use automated equipment including Microsoft Office Applications; to type routine reports, correspondence and forms for area staff; to effectively communicate both orally and in writing; to work independently; and to multi-task as needed
  • Secretarial and word processing experience required
  • Requires either U.S. citizenship, or must have been a lawful resident of the U.S. for the past 10 consecutive years to apply for Virginia Criminal Information Network (VCIN) certification
59

Senior Office Services Assistant / Ambassador Resume Examples & Samples

  • Meet and greet internal and external clients with a warm and professional disposition while addressing needs with a sense of urgency and priority
  • Coordinate all One Team services supported under the department service level agreement, primarily those provided by the One Team associates and other groups within One Team. The One Team Ambassador is ultimately responsible for the completion of the tasks to the satisfaction of the client. A strong sense of ownership and teaming is required. At times, it may be more efficient for the One Team Ambassador to complete the tasks themselves, so a willingness to perform duties outside one’s scope is imperative
  • Provide support in making reservations and recommendations for space selection, catering needs, audio visual needs, facility needs including the use of department software (Service Desk, OnBoard)
  • Facilitate and assist with catering deliveries, food set-up and clean-up
  • Participate in cross utilization within all operations' departments to maintain an expertise in all services provided by One Team. One Team Ambassadors will be occasionally called upon to provide back-up support and coverage during scheduled and unscheduled absences, including reception desk coverage
  • Ensure physical space is maintained and in good repair by reviewing space and submitting requests for maintenance and general repairs through department ticketing software. This includes lighting repairs, carpet cleaning needs, janitorial needs, etc. Follow up to ensure all requests have been completed and to satisfaction
  • Perform other tasks and special projects as required or as assigned by management team
  • Customer-service and hospitality experience required
  • Flexibility and willingness to assist in other capacities when needed
60

Office Services Assistant Resume Examples & Samples

  • Previous office assistant experience is preferred
  • Some computer skills are preferred
  • Performs a variety of clerical duties of a routine and recurring nature including
61

Office Services Assistant Resume Examples & Samples

  • Working knowledge of PC environment, Windows, Microsoft Outlook, Word, PowerPoint, and Excel
  • Must excel in effective and positive communications (both spoken and written ability), demonstrating confidence and clarity of thought
  • Must demonstrate an ability to consistently and dependably achieve bottom-line results with regard to services provided to the office and the consulting staff
  • Ability to exercise judgment in managing confidential or sensitive information
62

Office Services Assistant Resume Examples & Samples

  • Valid Colorado drivers license with acceptable MVR - required
  • Able to work Monday through Friday with flexible 8:00AM to 4:30PM shifts - required
  • Able to read, write, and speak fluent English - required
  • Able to lift up to 30 lbs. - required
  • High School Diploma or equivalent - required
  • Proficient computer skills - required
  • Able to operate an automatic vehicle - required
  • Able to walk short to moderate distances - required
  • Able to tolerate being outdoors up to 50% of work time - required
  • Has access to a cellular phone during work hours - required
  • Knowledge of Eagle County - preferred
  • Experience with MicroSoft Office - preferred
  • Experience with office equipment, printer, copier, fax, scanner, and etc. - preferred
  • Previous customer service experience - preferred
63

Office Services Assistant Resume Examples & Samples

  • Working Knowledge of office practices and procedures; of proper grammar, spelling and punctuation; and of basic mathematics
  • Skill in the use of personal computers and using Microsoft Office applications; and in operating standard office equipment such as fax and copy machines
  • Demonstrated ability to review invoices for billing accuracy, collect fees and prepare deposits; to type routine reports; to enter data in various computer systems; to notarize documents; to communicate effectively orally and in writing; to work independently; and to maintain manuals by updating and purging information
  • High School Diploma or GED and equivalent combination of experience and training related to the duties of the position required
  • Administrative and word processing experience required
  • Applicant must be eligible to apply for Virginia Criminal Information Network Certification (VCIN) certification which requires either U.S. citizenship or having been a lawful resident of the U.S. for the past 10 consecutive years
64

Office Services Assistant Resume Examples & Samples

  • Working knowledge of office practices and procedures; of proper grammar, punctuation and usage; of basic math; and of filing systems
  • Demonstrated skill in data entry, keyboarding and the use of MS Office Suite (Word and Excel) or equivalent
  • Demonstrated ability to communicate with the general public via telephone and email; to work independently; to interpret and follow written guidelines; to prepare correspondence; to file numerically; and to perform a variety of clerical duties
65

Senior Office Services Assistant Resume Examples & Samples

  • Input reservations and follow-up on requests in a timely manner. Anticipate/resolve potential conflicts related to space utilization and occupancy. Negotiate alternative solutions when needed
  • Ensure maintenance and updates to inventory listings are completed by the One Team associate
  • Participate in cross utilization within all operations' departments to maintain an expertise in all services provided by
66

Office Services Assistant Resume Examples & Samples

  • Set up conference rooms for meetings, including moving tables, chairs, and IT equipment such as keyboard tray, monitor, desk phone and mouse
  • Set up or movement of offices, including desk supplies and IT equipment such as keyboard tray, monitor, desk phone and mouse
  • Monitor working order of all televisions in kitchen areas, audio and IT equipment in conference rooms
  • Dispose/remove all confidential client information in conference rooms, clean white boards, shred decks
  • Ability to lift conference tables and chairs (50 lbs.)
  • Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG's values and culture
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Office Services Assistant Resume Examples & Samples

  • Knowledge of general office practices and procedures, basic filing principles and practices; proper grammar, punctuation, letter composition, spelling, and basic math
  • Skill in using a personal computer with Microsoft Office applications
  • Demonstrated ability to work independently; to enter data into databases; to interpret and follow written and verbal instructions; to interpret policies and procedures; to use and operate standard office equipment; to communicate effectively orally with the general public; to maintain files, records; and to process correspondence
  • Requires either United States citizenship or must have been a lawful resident of the United States for the past 10 consecutive years to apply for Virginia Criminal Information Network certification
  • High school diploma or GED and an equivalent combination of training and experience related to the duties of the position required
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Office Services Assistant Resume Examples & Samples

  • IAW the JTR and Air Force Regulations
  • 1). Knowledge of office functions and administrative practices to screen telephone calls and visitors, prepare and review correspondence from various sources, and perform other administrative work of the organization
  • 2). Knowledge of personal computers and software to integrate a variety of software programs to prepare variety of office documents
  • 3). Ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence
  • 4). Ability to communicate effectively both orally and in writing
  • 5). Ability to plan, organize work, and meets deadlines
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Office Services Assistant Resume Examples & Samples

  • May be required to perform temporary duty
  • Knowledge of office functions and administrative practices to screen telephone calls and visitors, prepare and review correspondence from various sources, and perform other administrative work of the organization
  • Knowledge of personal computers and software to integrate a variety of software programs to prepare a variety of office documents
  • Skill of a fully qualified typist is required; a minimum of 40 words per minute proficiency is required
  • Thorough knowledge of official orders preparation regulations procedures
  • Ability to locate, assembles, and composes information for routine reports, inquiries, and nontechnical correspondence
  • Ability to communicate effectively, both orally and in writing, using tact and courtesy and the ability to plan, organizes work, and meets deadlines
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Office Services Assistant Oa Resume Examples & Samples

  • The travel requirement for this position is 15% or less
  • Office Automation
  • Other Supporting Documents
  • Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience. For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications. You must also document your education and/or certifications in your resume
  • SF-50: With the exception of current permanent DFAS employees, current or former federal employees must submit a Notification of Personnel Action reflecting the highest grade held on a permanent basis, tenure and appointment type
  • Veterans Documentation: Click to review these authorities and documents verifying eligibility for a VEOA, VRA and/or 30% or more disabled veterans hiring authorities
  • Military Spouse: Click here to review this authority and the documents you are required to submit
  • You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility
  • 07/11/2017, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant
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Senior Office Services Assistant Resume Examples & Samples

  • Maintain a clean, safe and tidy work environment at all times in line with expected hygiene standards and best practice. Ensuring compliance with health and safety and environmental health standards
  • Ensure a high standard of cleanliness, in line with expected standards and best practice, in pantries, meeting rooms, brokers lounge and reception areas. Continuously screen, to ensure an immaculate appearance at all times. Ensure tables and chairs are evenly spaced out
  • Ensure that supplies and beverages in the breakrooms are adequately stocked. Conduct regular checks and communicate requirements accordingly. Continuously screen and restock as appropriate
  • Organize storage of beverage stocks and process deliveries from suppliers, ensuring items are stored correctly and efficiently
  • Proactive involvement in suggesting improvements to current processes
  • Ensure office resources are readily available by monitoring available office supplies, clarifying office requirements and ordering new supplied as necessary
  • Support office staff within designated area of responsibility by responding to requests, monitoring copier/scanner/printer and fax machine issues and escalating as necessary
  • Organize and distribute incoming mail and other documents
  • Support the development of team members by answering questions and training new
  • Contribute to a positive work environment by demonstrating cultural expectations and influencing others to reward performance and value “can do” people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity and fun
  • Support QBE values in personal work behaviors, decision-making, contributions and interpersonal interactions; manage own career development by soliciting feedback and valuing other perspectives
  • 2 years relevant experience
  • Working knowledge of general office practices and etiquette
  • Basic knowledge of cleaning practices, cafeteria and kitchen supplies, and equipment
  • Working knowledge of organizational techniques and best practices
  • Communicate information in a clear, well-organized, and professional manner
  • Follow established guidelines to focus on details and complete tasks attentively and thoroughly
  • Escalate issues when necessary
  • Complete tasks attentively and thoroughly
  • Demonstrated interest in enhancing knowledge; seeks opportunities to learn and grow
  • Adapt and be flexible in a complex changing environment
  • Adhere to assigned schedule and demonstrate punctuality and consistent attendance
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Office Services Assistant, Mid Resume Examples & Samples

  • Experience with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
  • Experience with customer service
  • Experience with answering phones in a busy office environment
  • Ability to multitask and prioritize work tasks
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Office Services Assistant Resume Examples & Samples

  • Lead contact for ordering supplies for Walnut Creek office
  • General office errands (Making coffee in the morning, restocking refrigerators weekly, etc.)
  • Housekeeping for conference rooms and kitchens
  • Back up front-desk/ receptionist responsibilities
  • Maintain kitchen, break area and mail/copy areas
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Office Services Assistant Resume Examples & Samples

  • Knowledge of general office practices and procedures; and of standard office equipment, including fax machines, copiers and multi-line phone
  • Knowledge of MS Word or similar office software
  • Demonstrated ability to accurately review information; to be detailed oriented; to follow established work procedures; to communicate effectively orally and in writing with external agencies; and to use proper grammar, punctuation and spelling
  • High school diploma or GED or an equivalent combination of training and experience related to the