Office Services Assistant Resume Samples

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J Botsford

Jayden

Botsford

46383 Marvin Pass

Houston

+1 (555) 754 5010

46383 Marvin Pass

Houston

Phone

p +1 (555) 754 5010

Experience Experience

Chicago, IL

Office Services Assistant

Chicago, IL

Volkman-Larkin

Chicago, IL

Office Services Assistant

Assisting in the mailroom, delivering and receiving packages, mail and shipments, copying and distributing memos and notices
Create and maintain inventory sheets for office supply and pantry areas
Consistently perform and take ownership of all assigned projects
Prepare offices and workstations for new hires and clean workstations after departures
To provide a flexible service and any ad-hoc duties as agreed with the Account Manager
Passport and all relevant work permits
Assisting with the maintenance of stock and inventory for all office and art supplies

Dallas, TX

Receptionist & Office Services Assistant

Dallas, TX

Herman Group

Dallas, TX

Receptionist & Office Services Assistant

Provide Facilities support (e.g., catering, stocking, maintain inventory, cleaning and organizing office and conference room spaces)
Maintain conference room and office space scheduling information using various tools (e.g., Meeting Room Manager)
Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, printing/binding, etc.)
Coordinate with building management for visitor access, after-hours requests for extended HVAC, and for various service requests such as temperature issues, light bulb replacements, general repairs and building access cards
Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, etc.)
Manage the conference room bookings
Maintain and distribute key monthly updates to local management team (e.g., telephone list, face sheet, birthday list)

present

Philadelphia, PA

Senior Office Services Assistant

Philadelphia, PA

Pollich-Marks

present

Philadelphia, PA

Senior Office Services Assistant

present

Provides input and recommendations on process improvement
Assist with light service center duties - send faxes, notify people of faxes received, make copies, handle mail requests
Maintain kitchen, workspace and common areas; assist with meeting services including catering setup/teardown, room configuration and AV; stock supplies
Provides audio-visual assistance collaborating with ITS as necessary
Working knowledge of general office practices and etiquette
Follow established guidelines to focus on details and complete tasks attentively and thoroughly
Coordinate all catering orders and deliveries and schedule food set-up and break-down. Proactively work with client to coordinate all meeting details

Education Education

Bachelor’s Degree in Flexibility

University of Tennessee

Bachelor’s Degree in Flexibility

Skills Skills

Strong interpersonal and listening skills with an ability to build and maintain professional relationships with peers
Basic knowledge of Excel, Word, Outlook, basic Microsoft Office software
Basic Computer proficiency: Windows applications (Microsoft Word, Excel, PowerPoint)
Ability to communicate effectively, both orally and in writing, using tact and courtesy and the ability to plan, organizes work, and meets deadlines
Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication
Ability to communicate effectively, both orally and in writing, using tact and courtesy. Ability to plan, organizes work, and meets deadlines
Resourceful and able to work well with a variety of personalities while remaining personable and helpful
Able to perform basic mathematical calculations
Able to adapt to changing work efforts and manage impact of shifting priorities. Able to work in conditions that are occasionally disruptive and noisy
Ability to represent SYGMA professionally and pleasantly on the phone, through email or in person with employees, visitors, vendors

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Office Services Assistant Resume Examples & Samples

Create and maintain inventory sheets for office supply and pantry items and process orders as needed
Liaison for coffee supplier; order supplies, maintain equipment, call for repairs
Stock, organize and clean supply rooms and pantries, insuring inventory is rotated
Update phone lists in conference rooms as necessary. Restock conference room supplies
Monitor conference room schedule to determine required set ups and clean ups
Assist with moving boxes and light inter-office moves
Prepare offices and workstations for new hires and clean workstations after departures
Back up for Receptionist (lunch/breaks/4-6:30p) – greet visitors, answer telephone screen and direct calls, reserve conference rooms
Responsible for assisting with special event set ups and break downs and supporting staff needs during events
Replace restroom amenities
Enter business cards into CRM and process overflow financial staff expense reports
Assist with Reprographic requests as required
Back up Reception and Reprographic positions as required
Safety Committee member and searcher
Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and notifying OM of issues
Other administrative responsibilities as requested
Demonstrates knowledge of the firm’s culture, practices, business, and structure
Demonstrates knowledge and adherence to basic firm policies, procedures and processes
Meets work deadlines as assigned
Meets firm standards for attendance and punctuality
Flexible attitude and the ability to deal well with changing assignments and priorities
Flexible for overtime
Ability to lift 50 lbs

Office Services Assistant Resume Examples & Samples

Greet guests in a professional manner, and maintain the order and good order of the lobby and interview room in a tidy, secure and quiet condition by following the 5S requirements
Handle information transfer including telephone, fax and courier service promptly and accurately. Filter the sales call and cold call. Follow the information security requirement to avoid the disclosure of company information during the phone call answering. This will be a key role in case the crisis happened
Collect the needs of office supply and handle the dispatching, such as employee bedge, business card, stationary, , envelop, etc
Work closely with mail service vendor and security guard to handle the mail document, packages in and out and make sure no lost by recording
Maintain good status of office equipments and tools in working area, including cables, phone desk remote control, TV, etc
Consolidate expense reports, provide reports for budgets or forecasts,
The incumbent need to spend a significant amount of time organizing and expediting workflow as per the requirement.The main area include shuttle bus service management, business car order arrangement and record, staff cafeteria management which has significant impact on employee engagement. Job duties also require the use of advanced levels of understanding and skill by MS office, SAP and MSC system utilizing advanced functions in word processing or spreadsheet applications, etc
Incumbents must be able to organize, complete and maintain large projects such as a database, spreadsheet for a process improvement. This might also include the direction and coordination of the activities of others such as temporary clerical help, support employee big events, etc
Be able to organize, complete and maintain large projects such as a database, spreadsheet for a process improvement, not only follow process or procedure ,but also has responsibility to improve the office service process, such as participate the 6 sigma BB or GB projects, RIW as well
Should be the owner to deal with daily job of reception and at least one function of Admin, decision making should based on safety, the environmental protection , sustainable development requirements and waste reduction
Common English communication skill
Good service attitude, patient and responsible
Common computer skills as MS office including word, excel, power point etc

Office Services Assistant Resume Examples & Samples

1-3 years administrative work experience and/or experience working in a team environment
Proven experience and strong understanding of Microsoft Office applications
Strong multitasking and organizational skills are required, must be comfortable with and managing multiple projects simultaneously
Must be able to move incoming packages weighing approximately 25 lbs
Ability to be flexible with work schedule
3-5 years experience in an administrative professional role
Casual buyer/SAP knowledge
High School Degree or equivalent

Office Services Assistant Resume Examples & Samples

Mail duties to include checking daily for incoming faxes and delivering to appropriate staff, ensuring delivery of outgoing mail to building postal center and processing incoming packages
Process reprographic/binding jobs
Create and maintain inventory sheets for office supply and pantry areas
Ensure all office printers and copiers are stocked with paper at the beginning and end of each day. Responsible for maintaining copiers by clearing jams, replacing toner, stocking paper, etc. by the end of each day
Update phone lists and restock conference room supplies in conference rooms as necessary
Monitor conference room schedule to determine required set ups and clean up; ensure rooms are ready for incoming guests and meeting activities and are promptly cleaned following meeting conclusion
Back-up to the Receptionist during lunch, breaks and anytime the Receptionist is out-of-office. Duties will include greeting visitors, screening and directing calls, and reserving conference rooms
Inventory and replace restroom amenities
Responds to customer/client requests in a professional and timely manner while interacting effectively and courteously
Builds and sustains effective working relationships with both internal and external clients
Takes initiative beyond routine responsibility and seeks out new responsibilities
Works well independently, pays attention to detail and demonstrates dedication to producing quality work product
Organizes and prioritizes workload appropriately
Participates and contributes fully as a team member
Basic knowledge of Excel, Word, Outlook, basic Microsoft Office software

Office Services Assistant Resume Examples & Samples

Good written and oral communications skills
Computer literacy; proficient in Outlook
5+ years of relevant work experience

Office Services Assistant Resume Examples & Samples

Binding reports
Processing and distributing mail
Receiving deliveries and stocking office supplies
Assisting with inter-office moves, filing and data entry
Maintaining conference rooms and breakrooms
Being a front desk back-up
Self-starter with the initiative to learn
Can-do attitude
Able to lift 40 pounds
Working knowledge of MS Outlook, Word and Excel preferred
Database experience a plus

Office Services Assistant Resume Examples & Samples

3 + years of facilities, hoteling, office services or related experience
Bachelor's degree strongly preferred
Open to working the 1st shift (7 AM - 4 PM)

One Team Office Services Assistant Resume Examples & Samples

Cleans and stocks pantry areas & DCafes
Prepares and maintains the physical space, including workstations, offices, teaming rooms, kitchens and conference rooms. Cleans spaces and restocks supplies to ensure the space is neat, organized and ready for use (either daily or as turnover occurs)
Collaborates with the Facilities team to report lighting, carpet, wall, etc. repairs
Prepares meeting spaces by configuring room according to customer’s request; providing meeting support supplies; assisting with audio-visual equipment set-up; accepting catering deliveries, etc
Tears-down meeting space by ensuring clean-up of food and supplies; cleaning whiteboards, collecting materials left behind and disposing or storing as appropriate, etc
Accepts catering deliveries and reconciles order against delivery
Inventories DCafe and office supplies; replenishes office supplies and copy paper
Completes regularly scheduled office space walks with checklist and creates service tickets to report areas requiring attention
Records and tracks customer requests via Service Desk tickets
Provides relief coverage for Reception Desk; duties include greeting visitors; directing calls; issuing parking validations; entering visitors into access system; and issuing security badges
Maintains a sense of urgency and responds to all requests in a timely and professional manner
Perform other duties, tasks and special projects as required or as assigned by the management team
Excellent interpersonal skills required
Excellent verbal and written communication skills required
Experience in corporate office environment preferred
Good decision-making and problem-resolution skills
Strong computer skills with good knowledge/experience in Microsoft Office suite, especially Outlook
Ability to handle multiple priorities with a sense of urgency and diplomacy
Excellent teaming skills required

Senior Office Services Assistant Resume Examples & Samples

Minimum of High School Diploma; Bachelor’s Degree preferred
Three years administrative work experience with 1 year experience in a corporate office environment
Ability to establish and maintain effective working relationships with colleagues, staff and external contacts, working collaboratively in a professional team environment
Experience in coordinating projects including scheduling, client mailings, etc
Ability to collect, research, organize, analyze and report complex data; evaluate information and systems; and make appropriate recommendations
Excellent technical skills - MS Word, Excel, PowerPoint, Outlook, Proofreading and Internet
Ability to exercise good judgment/decision making and maintain confidentiality
Ability to anticipate problems and pro-actively formulate resolutions
Dependable and detail oriented
Ability to interact with all levels inside and outside the organization
Must have flexibility to work overtime as required, as well as travel to support two other offices, locally

One Team Senior Office Services Assistant th Street DC Resume Examples & Samples

First tier responder of One Team customer requests for multiple offices in greater Washington if necessary
Manages and controls One Team Mailbox and x7777
Assesses requests, provides triage and assigns tasks to other one team members as needed
Executes all first line requests for workspace and meeting space reservations
Enters all non-space requests (or complex hoteling requests, as needed) into Service Desk for escalation to specialty group/ r team member
Exceptional working knowledge of cross-specialty service offerings, locally and nationally
Responsible for processing P-card expenses if necessary
Bachelor’s Degree in communication, hospitality management, or related field
3-5 years relevant experience; hospitality, service-oriented or customer-centric environment strongly preferred
Strong computer skills including excellent ability in Microsoft Office applications
Must be willing to be trained and perform in all functional areas

One Team Office Services Assistant Resume Examples & Samples

Minimum of High school diploma
Minimum 3 years related work experience
Excellent technical skills - MS Word, Excel, Access, PowerPoint, Outlook, Proofreading and Internet
Ability to take initiative - assertive and confident
Solid organizational skills

Office Services Assistant Resume Examples & Samples

1-2 years in relevant experience in similar role; prior administrative or customer service experience
Experience with submitting expenses and booking travel
Computer proficiency in Microsoft Office Outlook, Word, Excel and Power Point
Excellent customer service Skills

Office Services Assistant Resume Examples & Samples

The hours are 7:30am-4:30pm with availability to assist with after hours events as needed
Set up conference rooms, food and drink service for meetings
Breakdown/cleanup after meetings (clean conference room tables and chairs)
Work closely with the Office Manager and assist with outside deliveries and pick ups as needed
Manage all food ordering for internal and external meetings, events, and office snacks
Manage all supply ordering and storage rooms
Two hours of front desk/reception phone duty per day assisting clients and vendors on the phone and in person
Assist with mail, by dropping off mail and packages in the building mail room and receiving mail, sorting and delivering incoming mail
Light cleaning and maintenance of all pantries, conference rooms, teaming areas, supply closets and workroom, and common areas
Maintain the aesthetic integrity of the office
Help with basic IT functions and troubleshooting
Other duties and responsibilities as needed

Office Services Assistant Resume Examples & Samples

Assisting in the mailroom, delivering and receiving packages, mail and shipments, copying and distributing memos and notices
Assisting with the maintenance of stock and inventory for all office and art supplies
Working with Special Events to coordinate daily catering needs of the studio
Daily maintenance and beautification of the interior and exterior of the studio
Covering reception area during lunch breaks and during absence of receptionist
Providing customer service to all departments
Valid Driver’s License with a clean driving record
Their own registered vehicle
Ability to lift 30 pounds

Office Services Assistant Resume Examples & Samples

1 year of experience at a front desk in a receptionist or administrative role required
Experience with Microsoft Excel and Word
Ability to speak Arabic
Ability to perform work proactively
Ability to be a team player
Ability to display a friendly and professional demeanor
Possession of excellent interpersonal and organizational skills

Office Services Assistant Resume Examples & Samples

Checks on the condition of facility daily and places service calls as needed to repair and maintain equipment (copy, fax and mailing machines and minor building issues)
Works to ensure that supply areas (copy rooms and kitchens) are adequately stocked
Works to ensure effective delivery of newspapers, mail and supplies to office staff. Ensures adequate coverage for external and internal deliveries and pick-ups (P.O. Boxes and Post Office, etc.). Supports Tax department in completing annual mailing
Coordinates centralized document imaging, scans documents and archives documents to SharePoint server and Client Relationship Management system. Uses imaging software and equipment
Creates online shipments from UPS and FedEx, receives shipments and delivers packing slips to Office Services Supervisor/Facilities Manager, noting any discrepancies
Processes online requests for supplies through approved websites for office supplies and printed material, including regional offices
Monitors accounts for postage and delivery services to ensure money is in account for operation
Maintains Office Services inventory for mailing supplies, stationery items, kitchen and cleaning supplies
Assists employees with office equipment operation such as copiers and fax machines
Performs shred bin delivery and retrieval weekly
Assists Office Services Supervisor with physical security issues – including access cards, key control, and security reporting to the building
Performs facility repairs and installations of furniture, artwork and office equipment
Performs duties of the Receptionist: Must be both an excellent communicator and strong administrator, responsible for answering all incoming calls, greeting all visitors and routing incoming deliveries
Supports Dining Services for relief during vacation or busy lunch days. Assists with food preparation, serving and cleanup
Ensures all confidential papers are processed through a shred service or supports onsite shredding
Performs other duties as required by position
Two years’ experience in an office services/receptionist function is required
Knowledge of U.S. Postal regulations and guidelines regarding various services and fees
Working knowledge of computers including word processing and spreadsheets (MS Word, Excel)
Must be reliable and punctual
Occasional overtime work is required throughout the year
Need for use of public transit and walking to make local deliveries

Receptionist & Office Services Assistant Resume Examples & Samples

Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival and escort to meeting location
Track and properly log all visitors; assign guest office and conference room spaces as requested
Answer calls to switchboard and route calls promptly to appropriate destination and according to company guidelines
Take accurate messages – obtain caller name, time of call, company name, etc., and forward caller in to voicemail as appropriate
Maintain conference room and office space scheduling information using various tools (e.g., Meeting Room Manager)
Coordinate with building management for visitor access, after-hours requests for extended HVAC, and for various service requests such as temperature issues, light bulb replacements, general repairs and building access cards
Receive, log and distribute incoming packages/mail from a variety of couriers; check mail daily and distribute
Maintain and distribute key monthly updates to local management team (e.g., telephone list, face sheet, birthday list)
Provide Facilities support (e.g., catering, stocking, maintain inventory, cleaning and organizing office and conference room spaces)
Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, printing/binding, etc.)
Manage outgoing packages and mail (e.g., FedEx, UPS, USPS)
Assist with planning and executing all office events including research venues and assist with site selection, maintain RSVP and attendance lists for BCG staff, and provide on-site event coordination to ensure event success

Receptionist & Office Services Assistant Resume Examples & Samples

Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival
Track and properly log all visitors; assign guest office and conference room spaces as requested, maintain visitor security access badge tracker
Maintain conference room and office space scheduling information using various tools (e.g., RoomBooking Wizard, Office Activity Calendar, etc.)
Receive, log and distribute incoming packages/mail from a variety of couriers
Maintain and distribute key monthly updates to local management team (e.g., telephone list, cohort deck, face sheet, security badge tracker)
Provide Facilities support (i.e., catering, stocking, cleaning and organizing office and conference room spaces), and provide backup Facilities support for Office Services Associate as needed
Provide general administrative support to other functional groups (e.g., name tags, name tents, updating spreadsheets, etc.)

Office Services Assistant Resume Examples & Samples

Front Desk Reception - The Office Services Assistant greets/receives clients and customers at front reception area. She/he maintains sign-in register, issues visitor badges and parking passes, alerts employees of guest arrival, and so forth. The Office Services Assistant also assists in answering main telephone Switchboard (Cisco System)
Meeting Room and Catering Request Administration – The Office Services Assistant manages meeting and conference room reservations, orders catered meals (breakfast, lunches) for meetings, and reserves and handles equipment for meeting rooms (LCD projectors, overhead projectors etc.)
Maintain Reception Documents – The Office Services Assistant maintains reception documents by distributing incoming courier packages, checking incoming fax server line inbox and distributing faxes, preparation of outgoing mail, etc
Manage Office Supplies – Assist in maintaining stock rooms, unpack office supplies, and distribute staff purchases
Employee Inquiries – Assist employees with inquiries and setting up conference bridge calls
Telephone Switchboard – The Office Services Assistant receives inbound telephone calls from the general public and transfers calls to appropriate departments/employees
Diploma or degree in a relevant post-secondary program
Previous front desk/reception experience an asset
Experience in high-tech industry an asset
Excellent communication skills and pleasant/friendly demeanor

Office Services Assistant Resume Examples & Samples

Adhere to the Firm’s policies and procedures, ACTION philosophy, demonstrate their importance to others, and provide input to management on suggested modifications to Firm policies and procedures as necessary
Consistently perform and take ownership of all assigned projects
Distribute incoming mail and packages, stamp, and take outgoing mail, ensure sufficient postage and supplies are maintained in the postage meter
Acts as a backup Front Desk Coordinator, ensuring effective phone and desk coverage, and provide administrative services to Firm staff as needed
Train administrative support staff in front desk responsibilities
Back up for arranging visitor hoteling space, conference rooms
Set up and clean up conference rooms and training room as needed
Responsible for the day-to-day operations including budgeting/finance, printing, courier services, library maintenance, off-site storage, file retention, etc
Ensure continuous compliance with document retention
Code and submit invoices to finance for payment, including reconciliation of American Express statement
Proxy Time and Expense entry for Operations staff in designated location
Emergency Inclement Weather Alert contact; contact designated PIC for determination of office status during inclement weather and communicate with IT Service Desk (see Emergency Inclement Weather Policy)
Office contact for donations, flowers, and/or gifts; responsible for communicating to the professional designee to update the Estate Tracker in regards to client memorial donation
Coordinate and communicate with Compliance Manager the need for any Office maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities
Order office furniture, office equipment, etc. for the local office in accordance with firm purchasing policies and budgetary restrictions and approval of the Compliance Manager
 Coordinate and communicate with Compliance Manager for any Property Management issues with facility, parking, emergency procedures, delivery procedures, etc
 Ensure continuous compliance and knowledge of emergency procedures are upheld
Coordinate new employee onboarding for all individuals within the respective location
Assign space for all new hires based on input from Partner in Charge
Submit service request for access badges and coordinate delivery
Order and distribute business cards and name badges
Coordinate vendor management for re-negotiations and new service; communicate with Compliance Manager for direction and approval
Order and stock kitchen and office.supplies, including refrigerators
Order catering requests ensuring compliance with catering guidelines are met, including delivery, set up, and clean up
Assist in updating client addresses, names, staff changes, in firm database as needed
Prepare Federal Express and courier requests for the firm as needed
Clean breakrooms/kitchens
Must have 3+ years administrative experience
Punctuality and dependability is required
Strong customer service skills are essential
Team orientation and strong interpersonal skills
Exceptional organizational skills and ability to multi-task and take direction
Professional appearance and manner
Well-developed interpersonal and communication skills
Beginner level in Microsoft Word, Excel, and Outlook

Office Services Assistant Temporary Resume Examples & Samples

Proficient computer skills: Windows, Word, Excel, PowerPoint, Outlook
Minimum of 1 year relevant work experience in a similar role, ideally gained in a professional services environment
Proficient computer skills in MS Office Suite
Knowledge of filing and general record keeping
Knowledge of basic mathematics
Ability to operate standard office equipment
Self-motivated, takes initiative, possesses creative problem-solving skills and willingness to offer suggestions for improvement; builds relationships to leverage resources
Service-oriented, flexible, positive team player
Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude

Senior Office Services Assistant Ambassador Resume Examples & Samples

Oversee set-up of large conference space and configure as required by customers. Organize and provide on-site support with A/V set-up and use of other equipment as requested by customer
Assist with signage (creation and placement), security access, supply replenishment, and office clean-up. Generate departmental reports and use or distribute as needed/requested
1+ year of relevant corporate experience preferred
Highly motivated and a strong sense of teaming
Ability to interact with all levels of professionals
The ability to travel locally (Austin & San Antonio area ) when needed

Office Services Assistant Resume Examples & Samples

Support Offices Services Coordinator as needed and requested
Provide logistics support as needed for office events
Reception Area: Back-Up Basis Only

Office Services Assistant Resume Examples & Samples

Front Desk Coordinator, ensuring effective phone and desk coverage, and provide administrative services to Firm staff as needed
Arranging visitor hoteling space, conference rooms
Coordinate and communicate with Compliance Manager for any Property Management issues with facility, parking, emergency procedures, delivery procedures, etc
Ensure continuous compliance and knowledge of emergency procedures are upheld

Office Services Assistant Resume Examples & Samples

Scanning of individual and business return work papers and supporting documentation and saving to Filesite
Assisting with the filing of tax return folders in the file room
Basic Microsoft Office Skills (Adobe knowledge would also be helpful)
Ability to work Saturdays starting in March - Usually 4 hours in the morning to early afternoon based upon workflow

Office Services Assistant Resume Examples & Samples

Scans individual and business return workpapers, and supporting documentation and saves to Filesite
Files all tax return folders in the file room on a daily basis
Pulls files, matches to client information and delivers to appropriate CSC periodically throughout the day

Office Services Assistant Resume Examples & Samples

Scans individual and business return work papers, and supporting documentation. Saves all documentation to Filesite. Blue Scans/Red Scans
Pulls client files and delivers to the appropriate CSC
Handles outgoing mail processes and takes all mail and certified mail to the post office
Serves as backup to printer: Prints paper copies of all returns for assembly, prints PDF copy of return and saves to Filesite

Office Services Assistant Resume Examples & Samples

Overall maintenance of the office/vendor relationships
Check all conference rooms, communal areas, offices and workstations throughout the day to ensure that all work areas are clean and supplies are fully stocked
Check all printer areas to make sure they are clean and organized; dispose of any client confidential material that has not been picked up from the previous day
Responsible for maintaining and ordering all office supplies and equipment
Organize and label all production room supplies
Oversee the basic functions of the fax and copy machines (ordering/replacing toner and paper); calling for maintenance service when necessary
Maintain office mail supplies, including updating postage meter and postage rates in accordance with the United States Postal Service
Manage the essential functions of Federal Express, UPS, and other courier services and ordering supplies when needed
Responsible for maintaining the kitchen and ordering all kitchen supplies; including food, snacks, drinks, and utensils
Heavy lifting required which can include large cases of food and drinks; also need to use a step ladder with ease
Proactively manage inventory levels for both office and food supplies
Maintain flowers and plants throughout office and manage relationships with the florists
Manage relationships with building security, maintenance, and other office related vendors
Verify invoices and maintain monthly office budget
Provide administrative support to the entire staff o Cover reception every day from 8am-9am and for lunch
Back-up on telephone for receptionist as needed
Collect and distribute incoming/outgoing mail and faxes
Organize and coordinate all office catering needs such as monthly All Staff Lunches, Admin Team Lunches, Happy Hours, Recruiting Events, Training Events, etc
Organize and attend to the set up/clean up of meetings including refreshing of food/drinks
For early morning meetings, it may be required to come in earlier than normal start time
Faxing, copying, scanning, burning CDs, and shipping documents/materials as needed for the consulting and administrative staff

Receptionist & Office Services Assistant Resume Examples & Samples

Answer telephone console, screen and route incoming calls to the appropriate employee in a polite and professional manner
Greet employees, visitors, and vendors
Manage the conference room bookings
Process parking validation for guests
Assist guests with transportation or other on-site needs
Arrange couriers as needed
Manage relationships with building maintenance and security

Temporary Office Services Assistant Resume Examples & Samples

May have some data entry work
Familiarity with computers required
Ability to communicate effectively and work in a team environment

Office Services Assistant Resume Examples & Samples

Serves as first point of contact for School of Art + Design in the Fine Arts building. Screens phone calls and walk-in visitors to office; greets visitors; provides information in response to inquiries when possible and refers to other sources if necessary
Oversees mail and facilitates deliveries. Assists with assigning mailboxes as needed and prepares responses to routine requests. May prepare or assist in bulk mailings; sorts per postal regulations; completes forms. Prepares Federal Express mailing also as needed
Manages the Studio Art office email account, facilitating messages by email and phone. Prepares drafts of routine and non-routine written and electronic correspondence; maintains hard copy and electronic files
Performs a variety of clerical duties including but not limited to: copying, scanning documents, sorting, and filing, and serves as point of contact for printing services
Carries out distribution of event information and monitoring of numerous departmental calendars
Assists with maintenance of standard office equipment, telecommunication issues, and serves as point of contact for custodial services
Produces, proofreads, and or edits for grammar /spelling items such as reports, minutes, brochures, memos, classroom materials, manuscripts, general correspondence, and other materials as needed utilizing computer processing/ database/ spreadsheet software
Entry of final course schedules for the School of Art + Design (Fine Arts, Apparel Merchandising, Fashion Design, and Interior Design) in SIS (Student Information Systems)
Assists with tenure and promotion dossier preparation and with faculty recruitment

Office Services Assistant Resume Examples & Samples

Must be able to work 8:30am -5:30pm
Set up conference rooms, food and drink service for meetings as scheduled
Breakdown/cleanup after meetings (clean conference room table and chairs)
Assist with outside deliveries and pick ups as needed
Pick up of last minute food orders ("pop-ups")
Assist with mail room, reception and other administrative functions when needed
Light cleaning and maintenance
Assist with the monitoring and maintenance of the pantries, conference rooms, teaming areas, and common areas
Assist staff as needed with seat changes, breaking down/setting up computers, helping move items

Office Services Assistant Resume Examples & Samples

Receive and distribute mail, faxes, messages, paperwork, and other documents
Sort and process all mailing services, including FedEx and general postage
Complete large copy projects
Maintain shredding
Receive, deliver and monitor office supplies
Maintain office supply inventories for each floor
Monitor working order of office equipment and places service calls when necessary
Assist all staff on use of office equipment, including fax, copier and coiler
Provide errand and delivery service outside of office as directed by supervisor
Maintain clean and orderly central service, copy rooms and conference room areas
Relieve at Reception as requested
Basic Computer proficiency: Windows applications (Microsoft Word, Excel, PowerPoint)
Experience with relevant office equipment (copier, fax and mail equipment)
Familiarity with U.S. Postal regulations, and special mailing requirements
Able to perform basic mathematical calculations
Safe working procedures
Shared office space
High degree of walking/standing
Ability to lift and deliver large packages
Demonstrated diligence, attention to detail and technical intuition
Possesses organization skills and composure: ability to handle competing priorities and to work effectively in a challenging fast paced environment
Exercises judgment in managing confidential/sensitive information; trustworthy
Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines, flexibly to enhance the business and in keeping with BCG's values and culture

Office Services Assistant Resume Examples & Samples

High school diploma or equivalent plus three to five years work experience. Experience in office services setting preferred
Valid driver’s license and good driving record. Strong familiarity with the greater Washington, DC geographical area required
Proficiency with document reproduction machines. Experience with Xerox, Canon or other multifunctional devices required. Experience with iGen preferred
Proficiency with Microsoft Office Suite required
Excellent written and verbal communication skills including the ability to identify and communicate potential problems with a variety of internal and external business documents
Strong interpersonal and listening skills with an ability to build and maintain professional relationships with peers
Strong service orientation with an ability to provide prompt, courteous, and professional service required
Able to contribute to a professional work environment by demonstrating integrity, promoting teamwork, and fostering positive communication
Strong time management skills and ability to coordinate and prioritize tasks with little supervision. Must be self-directed and detail oriented in completing assigned tasks
Able to adapt to changing work efforts and manage impact of shifting priorities. Able to work in conditions that are occasionally disruptive and noisy
Able to exercise care to prevent errors in processing mail, data entry, copying, and filling orders
Able to lift materials and packages up to 70lbs and to push equipment or boxes
Able to stand and walk 80-90% of work time
Able to maintain familiarity with current LMI policies and procedures
Able to work for extended periods of time on PC with heavy use of keyboard to execute tasks
Able to maintain absolute confidentiality in all business matters required
Ability to obtain security clearance may be required

Office Services Assistant Scanner Seasonal Resume Examples & Samples

Activates clients in DOTT system at time of scanning
Files all tax return folders in the file room
Loads/fills copiers and printers with paper on a daily basis
Delivers incoming mail throughout the office
After e-file has been accepted, updates status in DOTT system
Basic Microsoft Office Skills

Office Services Assistant Resume Examples & Samples

Performs a variety of office support functions such as copying documents, distributing incoming mail, preparing outgoing mail for shipping, inventory and order office/kitchen supplies, troubleshooting office equipment (copier, fax), etc
Answers telephone, directs calls and takes messages
Compiles, copies, sorts and files records of office activities, business transactions, and other activities
Maintains files and records stored in database/system of record
Retrieves data or correspondence from files as needed
Review files and records to obtain information to respond to requests
May perform basic data entry tasks
Familiar with professional standard concepts, practices, and procedures within department to plan and accomplish goals
Professional, confident, organized and able to multi-task accurately
Prioritize efficiently with multiple projects and deadlines running simultaneously
Positive work attitude; takes ownership of projects and their results
Excellent phone manner/skills
Resourceful and able to work well with a variety of personalities while remaining personable and helpful
Available for overtime as the workload dictates
Average manual dexterity in use of a PC, phone, sorting, filing and other office machines
Ability to sit and work at a computer for an extended period of time
1+ years experience performing basic clerical/office support activities
Basic knowledge of office procedures and practices
Proficient PC skills, preferably MS Office Excel, Word, PowerPoint, and Outlook
Detail oriented and able to manage multiple priorities with various deadlines

Office Services Assistant, Mid Resume Examples & Samples

Experience with/in/as a(n)
Clearance
Certification

Office Services Assistant Resume Examples & Samples

Sorts and delivers in-house mail
Provides back-up assistance to office receptionist, including answering phones, filing, and other general office administrative functions
Administers pass key distribution process for new and existing employees
Coordinates office supply delivery and storage with vendors
Stocks kitchen and break areas; performs light housekeeping as required
Stocks marketing brochures in designated locations as directed
0 – 2 years experience in a general office services function

Office Services Assistant Resume Examples & Samples

A minimum of one to two years previous experience in a similar role in a corporate office setting
Willingness to create an outstanding customer service experience for all clients, staff and guests
Excellent communication and interpersonal skills; confident to interact with all levels within the organization
Knowledge of Microsoft Office Suite; computer savvy
Positive attitude and ability to contribute toward a quality work environment
The drive for self-development, the ability to collaborate, and an action-oriented work ethic

Office Services Assistant / Receptionist Resume Examples & Samples

Proven experience as a receptionist within a large organisation
Experience of using a switchboard
General PC literacy including Lotus Notes and Microsoft Office
Ability to work on a rotating shift system providing cover from 08:00-17:00
Experience in a professional office environment providing general Office Services support
Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person
Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
Reliable and punctual
Strong organisational skills, with demonstrated ability to multi-task and prioritise effectively
A strong focus on detail and accuracy of work
Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate
Knowledge of Microsoft Office suite and Outlook or Lotus Notes
Knowledge of AV equipment and limited technology in a meeting environment

Office Services Assistant Resume Examples & Samples

NI Number information / proof and full Birth certificate
2 proofs of address from within the last 3 months (i.e. council tax bill, bank statement, utilities bills)
On site point of contact with CAA employees, sub-contractors and Account Manager
Attend regular briefings, general communications, health and safety and training
Ensure understanding of current environmental procedures and compliance with company and customer health and safety policies
Experience in providing high levels of customer facing support
Highly motivated with a ‘can do’ attitude capable of multi-tasking within a team environment
Ability to work with initiative to prioritise and handle a varied workload with attention to detail

Office Services Assistant Resume Examples & Samples

Once manger approved, help pay monthly invoices
Maintain corporate office premises by identifying areas that need to be cleaned or repaired in all workspace and conference rooms
Assist in keeping copier and kitchen supplies stocked
Conference room set ups and change over
Help prepare for new employee onboarding
Meets with manager and team weekly to prepare work to be accomplished during the week
Primary relief for receptionist during breaks /vacations periods
Other responsibilities as deemed required

Mobile Office Services Assistant Resume Examples & Samples

Minimum of 3 year history of employment (including information which can be verified for any gaps)
If you do not have 3 years previous employment, a professional reference must be provided (obtained from a Medical Practitioner, Officer of the Armed Forces, Teacher, Lecturer, Lawyer, Bank Manager, Civil Servant etc)
If no legal photographic documentation is owned then a passport photo which has been signed and verified by any of the above professionals will be required. This needs to show their title, signature and contact details
On site point of contact with DWP employees, sub-contractors, regional management and service centres
When required provide a mobile service and complete any ad-hoc duties as agreed with the Area Manager
Ensure receipt/delivery/despatch of all DWP post
Flexibility to change working hours and location at short notice while maintaining high levels of customer service
Basic computer literacy or willing to train as required

Office Services Assistant Resume Examples & Samples

Provide office support to the Corporate Office
Backup receptionist throughout day – shared responsibilities with Receptionist
Order and stock supplies for office and kitchens
Meeting setup, meal and beverage planning
Maintain organization and neatness of closets, kitchens, and conference rooms
General maintenance of printers/copiers; equipment supply ordering
Answer phone lines, greet visitors
Sort mail, stuff envelopes
Accept and log packages
Utilize mail equipment
Knowledge of commonly-used concepts, practices, and procedures within an office environment
Experience as a receptionist answering phones, greeting visitors and performing miscellaneous clerical tasks
Experience with Microsoft Office is helpful
Familiarity with office equipment required
Meeting Planner or Hospitality experience is helpful
Ability to represent SYGMA professionally and pleasantly on the phone, through email or in person with employees, visitors, vendors
Ability to remember names and retain information

Senior Office Services Assistant Resume Examples & Samples

Acts as single point of contact to event hosts and attendees day-of for event related needs; accommodates changes and day-of requests during the event
Provides audio-visual assistance collaborating with ITS as necessary
Conducts advance walk-throughs with internal customers as necessary
Generates weekly operational reports to facilitate event schedule workflow
Perform other responsibilities and special projects as required or as assigned by office management team
Bachelor’s or Associate’s Degree strongly preferred; minimum high-school diploma required
Strong computer skills including excellent ability in Microsoft Office applications and scheduling applications
Excellent decision-making and problem-resolution skills; excellent judgment
Professional presence and positive demeanor
Highly motivated and excellent teaming skills required
Ability to make decisions and work under pressure
Excellent verbal and written communication skills, with comfort managing in difficult face to face customer conversations

Office Services Assistant Resume Examples & Samples

Tax Processor: Responsible for the Assembly/Processing of tax returns utilizing Deloitte systems and processes including electronic, PDF soft copy and Hard Paper copy methods; various return types including but not limited to 1040, 1120, 990, 1065 and 1041 Federal and State returns as well as filings for Federal and State extensions. Responsible for mailing of tax client documents, scanning tax documents for online document control and management, generating reports, and updating/maintaining Deloitte’s tax return tracking system
Hospitality: Arrange and reserve conference rooms, maintain workspace and common areas; assist with meeting services including ordering catering, setup/teardowns, and stock supplies
Office Services: process, sort and distribute incoming/outgoing mail; order supplies using an internal procurement system; assist with in-house copying, printing and binding, schedule repair/maintenance service calls and share in receptionist duties for the office
Produce quality work in a fast-paced environment, meeting deadlines and customer expectations for quality and accuracy; effectively re-negotiate deadlines as needed
Work independently and accurately assess requirements for each project
Communicate effectively with customers regarding questions or issues to be addressed
Document project activities clearly and concisely to provide comprehensive project history in workflow management system
Build relationships, using various mediums, with customers in all functions at all levels, and assure effective delivery of services
Coordinate work with other national and local teams virtually and in person
Perform other tasks and special projects as required or as assigned by management
Minimum of High School Diploma and 2 years related work experience
Excellent technical skills – MS Word, Excel, PowerPoint, Outlook, Proofreading & Internet
Ability to exercise good judgment/decision making
Dependable and detailed oriented
Solid organizational and time management skills – ability to prioritize and multi-task
Must have flexibility to work overtime as required-particularly during peak tax busy periods
Physical ability to work standing for several hours at a time, lift 25 lbs and assist with various moves

Office Services Assistant Resume Examples & Samples

Tax Processor: Responsible for the Assembly/Processing of tax returns utilizing Deloitte design (DTI, E-Rooms, PDF Soft copy and Hard Paper copy methods); various return types though not limited to (1040, 1120, 990, 1065 and 1041 Federal and State returns etc. – including filings for Federal and State extensions. Responsible for mailing of tax client organizers, engagement letters, and; scanning tax documents for eroom inclusion, and generating reports, updating/maintaining tax return tracking system (Tracker). Must be available for overtime as needed during compliance filing season(s) or deadlines
Hospitality: Arrange and reserve conference rooms, maintain workspace and common areas; assist with meeting services including ordering catering, setup/teardowns, stock supplies
Office Services: process, sort and distribute incoming/outgoing mail; order supplies using an internal procurement system; assist with in-house copying, printing and binding, schedule repair/maintenance service calls, preparing certified mail
Excellent technical skills – MS Word, Excel, PowerPoint, Outlook, Proofreading and Internet
Ability to prioritize and multi-task – excellent time management
Adapts easily to change
Professional in interaction with all levels inside and outside the organization
Physical ability to work standing for several hours at a time, lift 25 pounds and assist with various moves

Senior Office Services Assistant Resume Examples & Samples

Mange the Hoteling reception desk
Monitor One Team mail box and take appropriate action(s)
Answer x7777 phone line
Answer main phone line coming into 30 Rock and direct call to appropriate party and/or take appropriate action
Input reservations in a timely manner--work closely with peers on reservation process: making reservations (offices, cubicles, team rooms, and conference rooms), space selection, catering needs and audio visual needs
Order a/v equipment, food and beverage or other special items based on hoteler's needs
Maintain and update inventory listings
Serve as a point of reference for client service staff and visiting employees
Meet and greet client service staff and all other visitors
Maintain a sense of urgency and respond to and follow up on all requests in a timely and efficient manner
Generate departmental reports and distribute to specific area
Work closely with Facility/Hoteling staff on coverage during scheduled and unscheduled breaks
Participate in cross utilization within Workplace Services
Assist with light service center duties - send faxes, notify people of faxes received, make copies, handle mail requests
Assist set up person at the end of the day - signage, reports, supply replenishment and office clean up
Notify Facilities team of items which are in need of repair or attention
Perform other tasks and special projects as required or as assigned by supervisor
Assist with security access
Bachelor's or Associate's Degree preferred; Minimum of a High-School diploma required
Customer-service and hospitality focus preferred
Strong customer services skills from a previous environment where it was necessary to anticipate and deliver before the customer asked
Willingness to deliver above and beyond expected service levels with a smile on the face and in the voice
General knowledge of A/V equipment is helpful
Ability to interact with all levels of professionals and coworkers
Solid Microsoft Office skills and ability to learn OnBoard software program
Ability to work as early as 7:30 a.m. and as late as 6:00 p.m

Senior Office Services Assistant Resume Examples & Samples

Bachelor's Degree preferred; High-School diploma required
Must be able to work the hours of 2:00 -- 11:00 PM Monday to Friday
Two years of relevant experience preferred, hospitality, service oriented or customer-centric environment and 3-4 years of administrative work experience in a corporate office preferred
Customer-service and hospitality experience
Highly motivated and a strong sense of teaming Excellent written and verbal communication skills
Ability to interact with all levels of professionals Ability to handle multiple priorities with a sense of urgency and diplomacy
Proficient in Microsoft Office - Excellent technical skills - MS Word, Excel, PowerPoint, Outlook, Proofreading and Internet
Flexibility and willingness to assist in other capacities when needed Strong verbal and written communication skills
Ability to exercise good judgment/decision making solid organizational skills
Ability to anticipate problems and formulate resolutions
Must be able to work a flexible schedule based on operational needs Must have flexibility to work overtime as required

Office Services Assistant Resume Examples & Samples

Cleans and stocks pantry areas & cafes
Prepares and maintains the physical space, including workstations, offices, teaming rooms, kitchens and conference rooms. Cleans spaces and restocks supplies to ensure the space is neat, organized and ready for use (either daily or as turnover occurs). Collaborates with the Facilities team to report lighting, carpet, wall, etc. repairs
Tears-down meeting space by ensuring clean-up of food and supplies; cleaning whiteboards, collecting materials left-behind and disposing or storing as appropriate, etc
Accepts catering deliveries and reconciles order against delivery; assists with set-up
Inventories cafe and office supplies; replenishes office supplies and copy paper
Completes regularly scheduled office space walks with checklist, and creates service tickets to report areas requiring attention
Supports incoming/outgoing mail processing, including USPS, UPS and accountable mail
Provides Reception Desk coverage
Supports Tax Processing as assigned
Cross-trains in other team functions and provides back-up support to other positions as needed
Provides input and recommendations on process improvement
Performs other duties, tasks and special projects as required or as assigned by the management team
Minimum high school diploma; some college preferred
Two years hospitality or customer service experience
Ability to interface with all levels of professionals
Must be willing to be trained in all functional areas

AV & Office Services Assistant Resume Examples & Samples

Excellent organisational & communication skills
Excellent motivational skills required
Ability to prioritise tasks effectively
Common sense and methodical working practice
Good understanding of standard MS applications
Ability to work to agreed timescales
Eye for detail

Office Services Assistant Resume Examples & Samples

Provide secretarial support: maintain calendar for programs and events
Maintain IUIE student database
Establish and maintain student administrative records for databases, reports, and statistical data
Maintain faculty, staff, and alumni mentor rosters
Monitor and reconcile department credit card statements
Prepare purchase orders for supplies and materials for office use; type and prepare other forms used by department
Assist in coordination of Center for Mentoring program activities
Assist in preparing the Center for Mentoring E-newsletter
Prepare student and mentor packets and training materials
Maintain the mentoring website
Supervise hourly students
Perform other related duties incidental to the work described as required
High School diploma or GED equivalent
Two year office experience
Knowledge and skills in database management, Microsoft Word, Excel, Publisher
Ability to reconcile accounts
Ability to work with a diverse group of people
Organizational skills with ability to multitask
Proven orientation toward quality service

Senior Office Services Assistant Resume Examples & Samples

Bachelor’s Degree preferred; High-School diploma required
Two years of relevant experienced preferred, hospitality, service oriented or customer-centric environment and 3-4 years of administrative work experience in a corporate office preferred
Customer-service and hospitality experience and can interact with all internal and external personnel
Highly motivated, takes initiative, assertive and confident
Excellent time management skills with ability to handle multiple priorities and prioritize with a sense of urgency and diplomacy; highly organized
Proficient in Microsoft Office. Excellent technical skills: MS Word, Excel, PowerPoint, Outlook, proofreading and internet
Team player with strong flexibility and willingness to assist in other capacities when needed
Able to exercise good judgement and able to anticipate problems and formulate resolutions
Ability to work independently and dependable and detail oriented
Must be able to work a flexible schedule based on operational needs including flexibility to work overtime as required
Must be able to pick up and move 25 lbs

Office Services Assistant Resume Examples & Samples

Manage and maintain the office mailroom; taking ownership of mailroom procedures/functions; forwards information by receiving and distributing communications; running month end reports; collecting and mailing correspondence; managing/maintaining Pitney Bowes/USPS meter; disseminating messages and packages to appropriate staff
Serve as backup for the Front Desk Administrative Assistant and Corporate Facilities Lead
Maintains office supplies by checking stock to determine inventory levels; anticipating requirements and stocking items
Maintains office equipment by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
Supports and enhances the office by taking ownership of administrative office procedures/functions; proactively explores opportunities to add value to the office and staff
Supports office staff with document production, formatting and deliverables (incoming / outgoing) as needed
Serve as the backup for helping maintain onsite and offsite file maintenance and archiving (Iron Mountain)
Serve as backup for company fleet coordinator; coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring fleet operation
4-6 years' experience
4-6 years of Office / Administrative Experience
Associates or equivalent experience
Notary
Project a professional image in person, on the phone and in writing
Expert Level experience using Microsoft office skills (Word, Excel, PowerPoint)
Basic Financial skills, able to work with budgets and invoices
Exercises discretion and confidentiality
Deals effectively with rapidly changing priorities and last minute deadlines
Detail oriented, dependable, proactive and ability to work with minimum supervision
Ability to lift 50lbs. (average box of copy paper)

Office Services Assistant Resume Examples & Samples

Tax Processor: Responsible for the Assembly/Processing of tax returns utilizing Deloitte design (DTI, E-Rooms, PDF Soft copy and Hard Paper copy methods); various return types though not limited to (1040, 1120, 990, 1065 and 1041 Federal and State returns etc. – including filings for Federal and State extensions. Responsible for mailing of tax client organizers, engagement letters, and; scanning tax documents for e-room inclusion, and generating reports, updating/maintaining Tax Share point Site. Must be available for overtime as needed during compliance filing season(s) or deadlines
Office Services: Reception duties, process, sort and distribute incoming/outgoing mail; order supplies using an internal procurement system; assist with in-house copying, printing and binding, schedule repair/maintenance service calls, preparing certified mail, UPS, FedEx, and local couriers
Produce quality work in a fast-paced environment, meeting deadlines as well as customer expectations for quality and accuracy; effectively re-negotiate deadlines when necessary
Work independently and accurately assess requirements for each project; be able to communicate effectively with customers when there are questions or issues to be addressed
Physical ability to work standing for several hours at a time, lift 25 lbs. and assist with various moves

Office Services Assistant Resume Examples & Samples

Working knowledge of general office practices and procedures; of proper use of the English language; and of office filing systems
Demonstrated experience with the use of Microsoft Office
Demonstrated skill in typing/keyboarding and data entry
Demonstrated ability to communicate effectively, both orally and in writing; to order supplies and equipment for staff; to work independently; and to multi-task as needed
High school diploma or GED and an equivalent combination of training and experience and training related to the duties of the position required
Experience with Mapper preferred

Office Services Assistant Resume Examples & Samples

High School Diploma, 2 or more years of college, preferred
Minimum of 1 year of experience in an office support position
Strong computer skills with expertise in Microsoft Windows Office applications, including Outlook, Word, and Excel
Strong Oral/Written Communication and Interpersonal and Customer Service skills; ability to communicate effectively with a high degree of professionalism
Results-oriented, accurate, with keen attention to detail
Self-directed; takes initiative, proactively addresses problems; can work with minimal oversight
Organized and flexible with the ability to multi-task, prioritize projects and meet deadlines, often with interruptions, changing circumstances, in a fast-paced work environment
Thrives in changing environment and maintains a positive attitude

Office Services Assistant Resume Examples & Samples

Knowledge of general office practices and procedures
Knowledge of basic math to process the division’s requisitions and vouchers
Skill in keyboarding and data entry
Demonstrated ability to work independently; to interpret and follow written and verbal instructions; to interpret polices; to use automated equipment including Microsoft Office Applications; to type routine reports, correspondence and forms for area staff; to effectively communicate both orally and in writing; to work independently; and to multi-task as needed
Secretarial and word processing experience required
Requires either U.S. citizenship, or must have been a lawful resident of the U.S. for the past 10 consecutive years to apply for Virginia Criminal Information Network (VCIN) certification

Senior Office Services Assistant / Ambassador Resume Examples & Samples

Meet and greet internal and external clients with a warm and professional disposition while addressing needs with a sense of urgency and priority
Coordinate all One Team services supported under the department service level agreement, primarily those provided by the One Team associates and other groups within One Team. The One Team Ambassador is ultimately responsible for the completion of the tasks to the satisfaction of the client. A strong sense of ownership and teaming is required. At times, it may be more efficient for the One Team Ambassador to complete the tasks themselves, so a willingness to perform duties outside one’s scope is imperative
Provide support in making reservations and recommendations for space selection, catering needs, audio visual needs, facility needs including the use of department software (Service Desk, OnBoard)
Facilitate and assist with catering deliveries, food set-up and clean-up
Participate in cross utilization within all operations' departments to maintain an expertise in all services provided by One Team. One Team Ambassadors will be occasionally called upon to provide back-up support and coverage during scheduled and unscheduled absences, including reception desk coverage
Ensure physical space is maintained and in good repair by reviewing space and submitting requests for maintenance and general repairs through department ticketing software. This includes lighting repairs, carpet cleaning needs, janitorial needs, etc. Follow up to ensure all requests have been completed and to satisfaction
Perform other tasks and special projects as required or as assigned by management team
Customer-service and hospitality experience required
Flexibility and willingness to assist in other capacities when needed

Office Services Assistant Resume Examples & Samples

Previous office assistant experience is preferred
Some computer skills are preferred
Performs a variety of clerical duties of a routine and recurring nature including

Office Services Assistant Resume Examples & Samples

Working knowledge of PC environment, Windows, Microsoft Outlook, Word, PowerPoint, and Excel
Must excel in effective and positive communications (both spoken and written ability), demonstrating confidence and clarity of thought
Must demonstrate an ability to consistently and dependably achieve bottom-line results with regard to services provided to the office and the consulting staff
Ability to exercise judgment in managing confidential or sensitive information

Office Services Assistant Resume Examples & Samples

Valid Colorado drivers license with acceptable MVR - required
Able to work Monday through Friday with flexible 8:00AM to 4:30PM shifts - required
Able to read, write, and speak fluent English - required
Able to lift up to 30 lbs. - required
High School Diploma or equivalent - required
Proficient computer skills - required
Able to operate an automatic vehicle - required
Able to walk short to moderate distances - required
Able to tolerate being outdoors up to 50% of work time - required
Has access to a cellular phone during work hours - required
Knowledge of Eagle County - preferred
Experience with MicroSoft Office - preferred
Experience with office equipment, printer, copier, fax, scanner, and etc. - preferred
Previous customer service experience - preferred

Office Services Assistant Resume Examples & Samples

Working Knowledge of office practices and procedures; of proper grammar, spelling and punctuation; and of basic mathematics
Skill in the use of personal computers and using Microsoft Office applications; and in operating standard office equipment such as fax and copy machines
Demonstrated ability to review invoices for billing accuracy, collect fees and prepare deposits; to type routine reports; to enter data in various computer systems; to notarize documents; to communicate effectively orally and in writing; to work independently; and to maintain manuals by updating and purging information
High School Diploma or GED and equivalent combination of experience and training related to the duties of the position required
Administrative and word processing experience required
Applicant must be eligible to apply for Virginia Criminal Information Network Certification (VCIN) certification which requires either U.S. citizenship or having been a lawful resident of the U.S. for the past 10 consecutive years

Office Services Assistant Resume Examples & Samples

Working knowledge of office practices and procedures; of proper grammar, punctuation and usage; of basic math; and of filing systems
Demonstrated skill in data entry, keyboarding and the use of MS Office Suite (Word and Excel) or equivalent
Demonstrated ability to communicate with the general public via telephone and email; to work independently; to interpret and follow written guidelines; to prepare correspondence; to file numerically; and to perform a variety of clerical duties

Senior Office Services Assistant Resume Examples & Samples

Input reservations and follow-up on requests in a timely manner. Anticipate/resolve potential conflicts related to space utilization and occupancy. Negotiate alternative solutions when needed
Ensure maintenance and updates to inventory listings are completed by the One Team associate
Participate in cross utilization within all operations' departments to maintain an expertise in all services provided by

Office Services Assistant Resume Examples & Samples

Set up conference rooms for meetings, including moving tables, chairs, and IT equipment such as keyboard tray, monitor, desk phone and mouse
Set up or movement of offices, including desk supplies and IT equipment such as keyboard tray, monitor, desk phone and mouse
Monitor working order of all televisions in kitchen areas, audio and IT equipment in conference rooms
Dispose/remove all confidential client information in conference rooms, clean white boards, shred decks
Ability to lift conference tables and chairs (50 lbs.)
Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with BCG's values and culture

Office Services Assistant Resume Examples & Samples

Knowledge of general office practices and procedures, basic filing principles and practices; proper grammar, punctuation, letter composition, spelling, and basic math
Skill in using a personal computer with Microsoft Office applications
Demonstrated ability to work independently; to enter data into databases; to interpret and follow written and verbal instructions; to interpret policies and procedures; to use and operate standard office equipment; to communicate effectively orally with the general public; to maintain files, records; and to process correspondence
Requires either United States citizenship or must have been a lawful resident of the United States for the past 10 consecutive years to apply for Virginia Criminal Information Network certification
High school diploma or GED and an equivalent combination of training and experience related to the duties of the position required

Office Services Assistant Resume Examples & Samples

IAW the JTR and Air Force Regulations
1). Knowledge of office functions and administrative practices to screen telephone calls and visitors, prepare and review correspondence from various sources, and perform other administrative work of the organization
2). Knowledge of personal computers and software to integrate a variety of software programs to prepare variety of office documents
3). Ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence
4). Ability to communicate effectively both orally and in writing
5). Ability to plan, organize work, and meets deadlines

Office Services Assistant Resume Examples & Samples

May be required to perform temporary duty
Knowledge of office functions and administrative practices to screen telephone calls and visitors, prepare and review correspondence from various sources, and perform other administrative work of the organization
Knowledge of personal computers and software to integrate a variety of software programs to prepare a variety of office documents
Skill of a fully qualified typist is required; a minimum of 40 words per minute proficiency is required
Thorough knowledge of official orders preparation regulations procedures
Ability to locate, assembles, and composes information for routine reports, inquiries, and nontechnical correspondence
Ability to communicate effectively, both orally and in writing, using tact and courtesy and the ability to plan, organizes work, and meets deadlines

Office Services Assistant Oa Resume Examples & Samples

The travel requirement for this position is 15% or less
Office Automation
Other Supporting Documents
Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience. For additional information on acceptable documents or to see if you must submit documentation click here Transcripts and Certifications. You must also document your education and/or certifications in your resume
SF-50: With the exception of current permanent DFAS employees, current or former federal employees must submit a Notification of Personnel Action reflecting the highest grade held on a permanent basis, tenure and appointment type
Veterans Documentation: Click to review these authorities and documents verifying eligibility for a VEOA, VRA and/or 30% or more disabled veterans hiring authorities
Military Spouse: Click here to review this authority and the documents you are required to submit
You may submit a cover letter which will be forwarded to the selecting official with your resume. Your cover letter will not be used to verify your qualifications or eligibility
07/11/2017, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered, uploaded, or faxed is received, legible and accurate. HR will not modify answers submitted by an applicant

Senior Office Services Assistant Resume Examples & Samples

Maintain a clean, safe and tidy work environment at all times in line with expected hygiene standards and best practice. Ensuring compliance with health and safety and environmental health standards
Ensure a high standard of cleanliness, in line with expected standards and best practice, in pantries, meeting rooms, brokers lounge and reception areas. Continuously screen, to ensure an immaculate appearance at all times. Ensure tables and chairs are evenly spaced out
Ensure that supplies and beverages in the breakrooms are adequately stocked. Conduct regular checks and communicate requirements accordingly. Continuously screen and restock as appropriate
Organize storage of beverage stocks and process deliveries from suppliers, ensuring items are stored correctly and efficiently
Proactive involvement in suggesting improvements to current processes
Ensure office resources are readily available by monitoring available office supplies, clarifying office requirements and ordering new supplied as necessary
Support office staff within designated area of responsibility by responding to requests, monitoring copier/scanner/printer and fax machine issues and escalating as necessary
Organize and distribute incoming mail and other documents
Support the development of team members by answering questions and training new
Contribute to a positive work environment by demonstrating cultural expectations and influencing others to reward performance and value “can do” people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity and fun
Support QBE values in personal work behaviors, decision-making, contributions and interpersonal interactions; manage own career development by soliciting feedback and valuing other perspectives
2 years relevant experience
Working knowledge of general office practices and etiquette
Basic knowledge of cleaning practices, cafeteria and kitchen supplies, and equipment
Working knowledge of organizational techniques and best practices
Communicate information in a clear, well-organized, and professional manner
Follow established guidelines to focus on details and complete tasks attentively and thoroughly
Escalate issues when necessary
Complete tasks attentively and thoroughly
Demonstrated interest in enhancing knowledge; seeks opportunities to learn and grow
Adapt and be flexible in a complex changing environment
Adhere to assigned schedule and demonstrate punctuality and consistent attendance

Office Services Assistant, Mid Resume Examples & Samples

Experience with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Experience with customer service
Experience with answering phones in a busy office environment
Ability to multitask and prioritize work tasks

Office Services Assistant Resume Examples & Samples

Lead contact for ordering supplies for Walnut Creek office
General office errands (Making coffee in the morning, restocking refrigerators weekly, etc.)
Housekeeping for conference rooms and kitchens
Back up front-desk/ receptionist responsibilities
Maintain kitchen, break area and mail/copy areas

Office Services Assistant Resume Examples & Samples

Knowledge of general office practices and procedures; and of standard office equipment, including fax machines, copiers and multi-line phone
Knowledge of MS Word or similar office software
Demonstrated ability to accurately review information; to be detailed oriented; to follow established work procedures; to communicate effectively orally and in writing with external agencies; and to use proper grammar, punctuation and spelling
High school diploma or GED or an equivalent combination of training and experience related to the

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