Office Assistant Resume Samples

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LA
L Altenwerth
Laisha
Altenwerth
33917 London Mall
Houston
TX
+1 (555) 423 9595
33917 London Mall
Houston
TX
Phone
p +1 (555) 423 9595
Experience Experience
Houston, TX
Office Assistant
Houston, TX
McKenzie-Little
Houston, TX
Office Assistant
  • Answer phones, develop and complete forms, assist customers, create or assist in the preparation of reports, charts, and other related activities
  • Work directly with the client and assist with any last minute requests and provide guidance as various situations may develop
  • Work with PHC Manager of Marketing and Digital Content to create and manage social media accounts
  • Assists Evening Supervisor for Access Services in evaluation, training and supervision of student assistants. Provides input on performance and attendance
  • Provide back-up support for Facilities Assistant; Process AR Finance payments and manage incoming/outgoing mail in the absence of Facilities Assistant
  • Performs duties normally associated with a Office Assistant III and Accounting Clerk II in order to assist in accomplishing the goals of the office or unit
  • To provide administrative support as part of the Office Support Team, assisting Office Manager in all areas to ensure the smooth running of the office
San Francisco, CA
Office Assistant, Keyboarding
San Francisco, CA
Hoppe Group
San Francisco, CA
Office Assistant, Keyboarding
  • Provide training in the use of work equipment, and office and agency procedures
  • Plan work and determine how it will be performed
  • Evaluate the performance of staff
  • Routinely work with spreadsheets
  • Schedule work hours and time off
  • Provide subordinate with specific instructions concerning the preparation of documents, processing of materials,
  • Prepare performance evaluations
present
Los Angeles, CA
Office Assistant, Senior
Los Angeles, CA
Heidenreich, Smitham and O'Keefe
present
Los Angeles, CA
Office Assistant, Senior
present
  • Prepare and submit all documents for monthly photocopying billing, maintain billing codes, and maintain email addresses in photocopying machine
  • Coordinating and executing all aspects of Accounting Department events
  • Answering questions regarding the application procedures for Masters students interested in Accounting
  • Quarterly review College of Medicine resident counseling list for accuracy and prepare spreadsheet for billing
  • Communicate scheduling issues with C.A.T.S. Academics staff
  • Assist in scheduling student tutor appointments
  • Consistently monitor Department of Medicine (DOM) and Medical Research Building (MRB) fax email, and forward faxes to the proper personnel
Education Education
Bachelor’s Degree in Personal Satisfaction Knowing They
Bachelor’s Degree in Personal Satisfaction Knowing They
Georgetown University
Bachelor’s Degree in Personal Satisfaction Knowing They
Skills Skills
  • Basic QuickBooks knowledge: accounts payables and receivables
  • Knowledge of and ability to accurately use all JHU SAP accounting systems (or ability to learn these systems quickly)
  • -Possess good attention to detail, able to multi-task and exhibit good organizational skills
  • Strong passion for music, ability to work in a fast paced and dynamic environment as well as impeccable organizational skills
  • Ability to handle multiple at a time, and strong ability to prioritize tasks
  • Strong written, verbal, and detail-oriented communication skills with the ability to communicate complex information
  • Detail oriented, highly organized and quality conscious
  • They should be numeric and possess good written skills and be able to work under pressure and manage multiple deadlines/ deliverables
  • Expert level written and verbal communication skills, strong decision making ability and attention to detail
  • Proficient with Microsoft Office tools (Outlook Word, Excel, and PowerPoint) and ability to be proficient using the company’s financial software system
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15 Office Assistant resume templates

1

Office Assistant Resume Examples & Samples

  • Front desk coverage for breaks, lunches, vacations
  • Sort and distribute incoming office supplies
  • Help with filing in various departments
  • Set up, order, pick-up and clean up client lunches
  • Keep conference rooms neat and orderly at all times
  • Assist with special projects and duties as assigned
  • Keep copiers throughout building stocked with paper
  • Three years of office experience
  • Strong organizational skills, particularly for filing
  • Excellent interpersonal skills, dependability and self-starter skills
  • Must have driver’s license and valid vehicle insurance
2

Office Assistant / CSA Resume Examples & Samples

  • Assist as an operational sales support to the Fashion Advisors
  • Possess a thorough knowledge of company policies as they relate to Customer Service and Administrative tasks
  • Audit sold holds & work with Fashion Advisors to process expired ones
  • Process/maintain correspondence w/ FCS for RTVs, Repairs, COGs, Damages
  • Order/maintain adequate supply levels (office, bank, cleaning, selling & shipping supplies)
  • Order spare parts/repair kits
  • Maintenance of record storage, be in compliance w/ PCI policies
  • Conduct audits for CSB binder
  • Identify/coordinate boutique repairs (Phones, a/c, elevators, security monitors, etc.)
  • Maintain LP board & POS binders w/ Ops updates
  • Understanding of administrative functions in a retail environment
  • Logical proactive skills
  • Computer literate in Word and Excel
  • Drive and Initiative
  • Excellent communicator both written and verbal
  • Team player and team builder
3

Office Assistant Resume Examples & Samples

  • Maintains a neat and orderly desk and guest reception area
  • Acts as the first point of contact, meets and greets all guests in a friendly and professional manner, answering any questions, and directing them to the appropriate individual
  • Manages and maintains, all Discovery employee, CW, temporary, visitor, and contractor access codes, alarm codes and office keys
  • Assists with food/beverage catering for all department events, meetings, luncheons, etc
  • Manages conference room reservations
  • Assists in organizing and managing all special events happening throughout the building
  • Answers main phone line and directs calls to the appropriate individuals
  • Maintains and distributes (monthly) updated DDN Office Phone Directory Extension List
  • Responsible for handling both outgoing and incoming deliveries including calling for pick up of outgoing packages, confirming delivery of packages (upon request), receiving incoming deliveries, and notifying individuals of packages delivered for them
  • Orders office and pantry supplies
  • Maintains and stocks bathrooms and kitchens
  • Manages cleaning crew and other vendors as needed
  • Assists Director of Operations in additional tasks as needed
4

Office Assistant Resume Examples & Samples

  • Process incoming telephone calls in a timely, professional and effective manner
  • Conduct accurate opening and closing functions of the boutique
  • Process incident reports (variances w/ deposits, store incidents, etc.)
  • Possess a thorough knowledge of all systems as they relate to Customer Service, POS and Inventory Control
  • Process invoices for payment to vendors
  • IT contact point person
  • Maintain/process cities permits
  • Update employee information lists
  • High level of accuracy
  • Strong problem solving ability
  • Leverage Innovation
5

Office Assistant Resume Examples & Samples

  • Ticket management
  • Daily fulfillment of internal and external ticket requests
  • Shipping and tracking of all NBA, NHL, MLB, College and other tickets
  • Manage ticket inventory, logs and shipping via Spotlight
  • Assist other departments with office projects
  • Perform and oversee general administrative support assignments
  • Serve as back-up administrator for EA and internal departments
  • Process incoming and outgoing mail; sort and distribute USPS mail
  • Maintain postage meter and UPS shipments
  • Pack and ship computers and production equipment
  • Research and track all shipping problems
  • Enforce security procedures to all staff and visitors
  • Greet guests, answer phones, and route messages
  • Order office, medical and break room supplies for all departments
  • Receive and stock supply shipments; schedule service repairs for copiers and faxes, coffee, water, vending machines
  • Process office related invoices and various clerical duties
  • Schedule office maintenance
  • Bachelor’s degree preferred; fundamental knowledge of Southeastern sports and familiarity with professional and collegiate teams preferred
  • Good organizational skills and attention to detail
  • The ability to multitask and work effectively under changing priorities and daily time constraints
  • Must be able to effectively manage multiple projects and meet deadlines
6

Office Assistant Resume Examples & Samples

  • Intermediate level of PC skills (MS Office, Outlook)
  • Detail oriented, well organized and able to manage time
  • Ability to deal with confidential materials in an appropriate manner
  • Business Numeracy (Working)
  • Influence (Working)
  • Problem Solving (Working)
7

Office Assistant Resume Examples & Samples

  • HSC passed
  • 2+ years working experience overall,
  • Adapt at handling large volumes of documents and work in a deadline driven environment
  • Uses initiative and innovates
  • Works well in teams
  • Has high sensitivity and ability to maintain and manage confidential data in a secure manner, with alertness to notices and question exceptions
  • Reasonable ability to understand, speak and write English
  • Has a client servicing focus
8

Office Assistant Resume Examples & Samples

  • Requires a Bachelor’s degree or equivalent experience
  • Requires 1+ years experience in related field
  • Advanced knowledge of business desktop applications
  • Knowledge of proper English usage, grammar, spelling, vocabulary and of generally accepted office practices, procedures and equipment
  • Basic Microsoft Office Skills (Word, Excel, PowerPoint)
  • Ability to communicate effectively both orally and in writing and to establish and maintain cooperative working relationships with persons contacted of performing assigned duties including Company management
  • Verbal and written communication skills
  • Ability to organize and prioritize workflow
  • Ability to adhere/respond to established time frames and schedules
9

Accounting Office Assistant Resume Examples & Samples

  • The ideal candidate should have a strong knowledge of Microsoft Office applications, strong oral communication skills and the ability to maintain high customer service standards
  • Must must be punctual, organized and able to prioritize multiple tasks in a fast-paced environment
  • You will assist the controller with a variety of tasks including, but not limited to accounts receivable, accounts payable and general ledger
  • A minimum of two years experience required
  • A two year college degree preferred but not required
10

Accounting Office Assistant Resume Examples & Samples

  • Accounting office experience
  • Strong abilities in navigating computer systems and experience with saving and naming documents
  • Proficiency in typing letters in Microsoft Word and working in tables in Excel
11

Account Representative / Office Assistant Resume Examples & Samples

  • Patient verification/eligibility
  • Assisting with front desk whenever the secretary is out to lunch or on vacation
  • Meeting and greeting visitors
  • Good administrative skills
  • Proficiency with Microsoft Excel, Word
12

Office Assistant Resume Examples & Samples

  • Managing all office communication across head offices, correspondence with affiliates including highlights and newsletters
  • Supporting the work of the affiliate sales team in their daily work, providing them necessary tools to use in the market (e.g. Reports, presentations etc)
  • Reception, phone call, general organisation e.g. Agenda, trips, couriers
  • Contact with local agencies through Affiliate marketing (e.g. MMD, creative and event agencies, legal consultants)
  • Managing the company cars and any HR fringe benefits in liaise with the DNE HR department
  • Coordination with finance regarding billings, subscriber reports, debts and local accounting companies
  • Handling of premium items, ordering of office supplies
  • Monitor and supervise languaging of Cablepack as well as local Discovery websites
  • Collecting information from the marketplace via the sales people, manage AFS and contracts
13

Mortgage Loan Loan Office Assistant Resume Examples & Samples

  • Public speaking skills with the ability to make effective presentations
  • Proactively communicating with all other parties about loan statuses and participate in weekly pipeline updates
  • Aid in the development of a customer database in support of the pursuit of new marketing opportunities
14

Office Assistant & Workroom Coordinator Resume Examples & Samples

  • High proficiency in Microsoft Office Suite products
  • Extremely detail oriented and organized especially with proposals, and mathematical activities
  • Excellent written and verbal English communication skills, including polished and professional appearance and phone manner
  • Bookkeeping ability a plus, Knowledge of Quickbooks
  • Ideal candidate should have a minimum of 1-2 years working within the home/interiors/design industry. Experience with made to order furniture and window treatments is preferred
15

Office Assistant Resume Examples & Samples

  • Assists management in all procedures and internal and external efforts
  • Handles electronic invoicing, conciliation of policies, credit notes, and invoicing analysis
  • Create payment orders and control receivables
  • Controls and processes expenses and requests reimbursement
  • Processes purchase orders received from customers
  • Issues invoices to customers
  • Develops sales reports
  • Assists management in monitoring the order and cleanliness office
  • Supports the office with regular and administrative tasks
  • Bachelor truncated, Technical School or recently graduated in Business Administration, Marketing, or another substantially similar field
  • Demonstrated proficiency using Word, Excel and PowerPoint
  • Demonstrated knowledge using ERP systems
  • Demonstrates proficient presentation skills
16

Office Assistant Resume Examples & Samples

  • Processes daily mail, including pickup, receiving, sorting and distributing incoming and outgoing mail
  • Assists with the scanning of documents to PFx Engagement binders
  • Going to various bank offices for client needs
  • High School Diploma/GED required
  • Minimum of 1 year of related experience
  • Prior experience in a professional services firm preferred
  • Must have good verbal and written communication skills
  • Ability to manage multiple tasks and prioritize workload to meet deadlines
  • Exercise good judgment in maintaining information, records and reports
  • Able to operate a multi-line phone system and all other office equipment
  • Basic knowledge of Microsoft Word, Excel and Outlook
17

Office Assistant Resume Examples & Samples

  • HauteLook, Nordstrom or other retail experience; experience in a corporate office setting preferred, but not required
  • Ability to effectively build relationships with customers, peers and leadership
  • Demonstrated flexibility and ability to multi-task
  • Proficiency with MS Office suite
  • Clear and effective written and verbal communication and strong interpersonal skills
18

Receptionist & Office Assistant Resume Examples & Samples

  • Welcome and assist visitors, serve as the first point of contact for FHL
  • Answer phones, address or redirect inquiries, and relay messages to staff in a timely manner
  • Open and close High Line Headquarters elevator daily
  • Manage incoming and outgoing mail, packages, and deliveries
  • Keep kitchen and conference room areas clean and free of clutter throughout day
  • Ensure office copy and supply rooms are organized, stocked and free of clutter, monitor and maintain equipment
  • Order, stock, and distribute office and kitchen supplies
  • Coordinate conference room services and event set-ups, including: scheduling, furniture configuration, ordering food, troubleshooting office technology, and set-up and break-down
  • Support internal staff events such as lunches, parties and happy hours
  • Assist with other related clerical duties such as booking car services, photocopying, faxing, filing, collating, running errands
  • Collect agenda items, record minutes and circulate notes from staff meetings
  • Assist with staff onboarding and orientation
  • Verify storage guidelines are adhered to throughout the building
  • Participate in the accounts payable process, track office-related expenditures, and manage petty cash
  • Purchase and maintain office equipment and technology
  • Coordinate with building maintenance staff for repairs
  • Work with the Operations Manager to refine and administer office policies and procedures
  • Perform a fire safety role as part of the building emergency plan
  • Assist with uniform distribution, locker assignments, and other duties as assigned
  • A self-starter with a positive attitude and “roll-up-my-sleeves” mentality
  • Strong organizational skills, ability to prioritize, detail-oriented, capable of managing multiple projects at once
  • Possess great interpersonal skills and work effectively with a wide range of people
  • Assist others with professionalism, responsiveness, and a customer-oriented mindset
  • Self-motivated and resourceful
  • Receptive to feedback
  • Proficient in Microsoft Office and be a quick study on new computer programs
  • Full-time experience in an administrative support capacity preferred
  • Ability to lift boxes weighing 25 lbs required
  • Ability to work overtime and weekends, as needed
  • Driver’s license preferred
19

Office Assistant Resume Examples & Samples

  • Maintain various databases and basic management reports
  • Handle incoming telephone calls and both incoming and outgoing mail for office
  • Provide book-keeping
  • Face to face customer service
  • Working knowledge of accounting software
  • Phones, Mail and general office skills
  • Book-keeping
  • Excellent computer skills including Microsoft Outlook, Word and Excel
  • Must be a critical thinker
  • Must take initiative
  • Must be able to fulfill task in a timely and organized manner and be able to multitask
20

Reception / Office Assistant Resume Examples & Samples

  • Manages the reception area, telephone switchboard and receiving visitors
  • Strong experience in handling reception and office administrative related work
  • Demonstrated ability to manage call inquiries
  • Proficient in English and Mandarin or Cantonese
  • Proficiency verbal communication skills. Fair written skill would be an advantage
  • Computer skills preferred. (i.e., Excel, word.)
  • Ability to work on multiple projects within specified time frames
  • Demonstrated ability to work in a multi-cultural environment
  • 5 years experience in office administrative and reception work
  • Secondary level
  • Proficiency in English (spoken). Written would be a plus
  • Ability to communicate in other languages would be a plus
21

Office Assistant Resume Examples & Samples

  • Manage all incoming and outgoing packages and mail for office
  • Daily organization of products, packages, fabric swatches, clothing racks, and samples to keep office tidy
  • Assist with moving furniture and fixing broken equipment
  • Assist as needed at photo shoots and events
  • Liaison with Building Manager, Building Engineer, and contractors/vendors as needed for facilities
  • Wipe down pantry appliances, tables, counters, refrigerator
  • Remove all trash and bring it to a designated area in the building
  • Restock refrigerator with drinks. (Provided by Uniqlo)
  • Restock cabinets with all supplies. (Provided by Uniqlo)
  • Wash all dishes, dry them and place back in cabinets
  • Perform routine walkthroughs of the space and address discrepancies as needed
  • To work directly with the Office Manager and assist to Uniqlo’s needs
  • High School Degree or GED, some college preferred
  • Be able to lift 50+ lbs
  • Strong communication and time management and skills
22

Office Assistant Resume Examples & Samples

  • Billing; creating job invoices and following up on all outstanding invoices
  • Assisting the agents in the arrangement of travel for our artists (including flights, hotels and car services)
  • General office assistance (fielding phone calls, supply ordering, running errands, arranging messengers as needed)
23

Office Assistant Resume Examples & Samples

  • Perform general administrative duties daily to ensure the floor and office run smoothly
  • Heavy calendar management
  • Answering phones, relaying messages, opening/closing the office and coordinate all meeting details
  • Manage supplies for the office
  • Work with outside vendors, maintain stock and organize all office supplies as well as catering, beverages, and plants
  • Maintain logs/records; subscriptions, dealer list, courier list, employee lists & intranet extension list updates
  • Provide personal/business support to several senior members of the London office
  • Facilities Support: coordinate repairs, and liaise with building management, some technology support, coordinate plumber/electrical work, etc
24

Receptionist & Office Assistant Resume Examples & Samples

  • To be a point of contact for all clients by email /telephone or verbal instruction and ensure that any instructions or requests are dealt with in a timely fashion, passing that information to the relevant in house department accurately, and liaising closely with Office Coordinator
  • Managing of all inbound and outbound deliveries via Reception. Maintaining accurate records and following the correct procedures relating to the security and notification of deliveries
  • Booking passenger cars and couriers, maintaining accurate records of these bookings, and passing on accurate billing information
  • Ensuring that the correct and complete handover of information is always maintained between the various front desk personnel including Security and Runners, and scheduling
  • Maintaining a tidy reception area
  • Fire Marshall in charge of the ground floor and knowledge of all health and safety and fire procedures
  • Exceptional customer service
  • Computer literate. In particular, very good working knowledge of Microsoft Office (Word, Excel and Outlook)
  • Previous experience of managing a switchboard
  • Experience of maintaining a security access system is desirable
  • Able to remain calm and effective in difficult situations
  • Problem Solver
25

Cashier / Office Assistant Resume Examples & Samples

  • Handles customer complaints, when necessary, refers dissatisfied customers to the appropriate individuals for resolution
  • Benefits
  • FSA – Flexible Spending Account
  • Life Insurance
  • Ambassador Program - Friends and Family pricing
  • MileOne is an equal opportunity employer and we maintain a drug free working environment
26

Office Assistant Resume Examples & Samples

  • Assist the Head of Buildings Services in planning, organising and overseeing several major refurbishment projects in both our Integrated Advertising building and at one or more of our Film VFX buildings
  • Liaise and follow up with the core project team and other key stakeholders at Framestore
  • Organise meetings with contractors and suppliers and chase up quotes
  • Help to update the budget, keep track of costs and enter them in the project spreadsheet
  • Work with Moves and Changes department and other members of staff where re-organisation of desks/seating is required
  • Keep track of the schedule and flag any delays/issues to the Head of Buildings Services
  • Ensure internal milestones are met within the schedule
  • Organise regular meetings with the core project team, take notes and follow up on action points
  • Strong communicator - able to liaise with people at all levels of an organisation, both internally and externally
  • Positive 'can-do' approach to work
  • Able to work on own initiative but also as part of a wider team
  • Intermediate level computer skills - you will be required to contribute to budgetary spreadsheets, raise purchase orders etc
  • Proven experience in assisting in the running of projects to tight deadlines
  • An interest in or previous knowledge of the VFX industry
27

Office Assistant Resume Examples & Samples

  • Assist in providing relief for receptionist at lunch and breaks
  • Pick up, sort, and distribute incoming and outgoing mail and packages
  • Purchase items and process invoices
  • Stock items in kitchens and supply hubs
  • Stock paper boxes to copier rooms (heavy lifting)
  • Assist with set-up and clean-up of company-wide catered meals on Mondays and Fridays
  • Maintain conference room supplies and furnishings
  • Assist in maintaining kitchens with great attention to detail and cleanliness
  • Assist with facility repairs and maintenance
  • Interface with building management and all facilities vendors (janitorial, security, and others)
  • Work with MS Outlook, Word, and Excel to create and update documents
  • Perform tasks and special projects as needed
  • Exceptional customer service skills and a professional, personable demeanor
  • Problem-solving and critical thinking skills
  • Outstanding initiative, a strong work ethic, and a team orientation
  • Impeccable attention-to-detail and personal organization
  • Impeccable integrity and professionalism
  • Minimum one year of experience preferably in the hospitality industry or a professional corporate environment
  • Familiarity with Microsoft Outlook, Word, and Excel
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks
28

Office Assistant Resume Examples & Samples

  • 2+ years of previous Administrative experience
  • Microsoft Office/Suite proficient experience
  • Working knowledge of Visio
29

Office Assistant Resume Examples & Samples

  • Processes daily mail including receiving, sorting and distributing incoming and outgoing mail (certified letters, USPS, FedEx, UPS, etc.); track overnight deliveries
  • Heavy volume of copying and binding of financial statements, presentations and proposals; maintains inventory of supplies needed for binding; reviews work for quality and accuracy
  • Assists professional staff with the scanning of documents to PFx Engagement binders
  • Operates and maintains various office equipment; stocks paper in copy machines and printers daily; changes toner cartridges; maintains inventory of necessary toner for each copier, fax machine and printer
  • Maintains lunchrooms; supplies in the lunchrooms; bi-weekly refrigerator cleaning
  • Maintains training/conference rooms; work rooms and hoteling offices/cubicles; reviews training/conference room schedules for meetings and events and set-up accordingly
  • Assists Office Manager with responding to facility related requests and enter them into building office database for service
  • Provides relief receptionist support for lunch/breaks or absences; greet visitors; schedule conference rooms when necessary
  • File maintenance
  • Minimum of 1+ years of related experience required
30

Buying Office Assistant Resume Examples & Samples

  • Order entry into our POS system
  • Constant e-mail communication with buyers and vendors
  • Checking order confirmations
  • Placing orders on behalf of the buyers
  • Handling damages and RTVs
  • Assorted store tasks
  • Strong problem solving skills with the ability to make independent decisions and use good judgment
  • Highly organized and process oriented with strong attention to detail
  • High level of professionalism and ability to prioritize multiple tasks in a fast paced environment
  • Computer proficiency, including Word, excel, Outlook and Power point
  • Ability to prioritize and organize large volumes of work to ensure completion wit in deadlines
  • Great at follow thru and follow up
  • Able to start ASAP
31

Office Assistant Resume Examples & Samples

  • Facilities responsibilities
  • Experience with trouble shooting printers, setting up computers, and associated peripherals
  • Experience in ordering supplies and maintaining inventory levels
  • Exceptional client service and interpersonal skills
  • Able to work with minimum supervision
  • Flexibility to work occasional overtime to meet deadlines
32

Office Assistant\pa to VP Resume Examples & Samples

  • Experience in planning and knowledge of IT project
  • Bi-lingual French, English
  • Confident, proactive, flexible approach
  • Must be able to work independently and have demonstrated ability to use initiative
  • Professional manner
  • Excellent time management, organisational and project management skills
33

Accounts / Office Assistant Resume Examples & Samples

  • Carry out cash and bank reconciliations
  • Prepare and file tax returns
  • Assist with the week, month and year end accounts process as required
  • Carry out general office administration duties
  • Carry out front reception and secretarial duties
  • Schedule client and internal meetings
  • Carry out any appropriate ad hoc assignment as required
  • Minimum of 1 to 2 years' accounts and office assistant experience
  • Excellent communication skills - both verbal and written
  • Positive, personable, motivated and adaptable
34

Office Assistant Resume Examples & Samples

  • Answering incoming phone calls and reporting results of high school games
  • Accurately and quickly transcribing reported score information to Data Center collection mechanisms
  • Make outgoing calls to schools, coaches, member newspapers, and other media organizations to collect missing scores
  • Search internet sites for scores and schedule related information
  • Make outgoing calls to schools and other athletic related organizations to collect team schedules and tournament pairing information
  • Input collected schedule information into Data Center sports database
  • Update Data Center sports database with school and coach contact information
  • Answer incoming phone calls and report election results
  • Accurately and quickly transcribe or input election result information into election database
  • Utilize internet to obtain election results
  • Make outgoing phone calls to election stringers to ensure timely capture of election night information
  • Assist in preparation of informational mailings to election stringers
  • Ability to navigate Internet
  • Basic understanding and ability to use Excel spreadsheet software
  • Ability to quickly and accurately enter large volumes of data using computer
  • Self-directed and able to work effectively with others in a fast pace environment
  • Basic knowledge of high school sports and the elections process
35

International Bureau Office Assistant Resume Examples & Samples

  • Provide day-to-day administrative support to the Editor, Finance and Administrative Manager and the journalistic staff
  • Organise travel bookings including flight, hotel and car pick up arrangements
  • Handling documentation
  • Handling phone calls, if necessary
  • Support joiners, movers, leavers process and updating of HR data
  • Handling office petty cash
  • Help organise the logistics of training courses/office events
  • Perform ad hoc tasks as required
36

Office Assistant Resume Examples & Samples

  • First point of contact for Team Mates’ questions
  • Trouble shoot for a wide variety of Admin/Facility/IT issues that could come from all corner of the organization
  • Be "the face/voice" of UA with a goal of delighting our internal and external customers
  • Ideally educated to degree level or 1 or more years related experience; or equivalent and related experience
  • Ideally from within the Sporting Goods industry or has a keen interest in sport
  • The ideal candidate should also demonstrate a strong track record of achievement and progression and be ready to take the next step to greater responsibility
  • A self-starter who can demonstrate the drive and ambition that fits with the UA culture and pace of change!
  • Strong Interpersonal skills & demonstrable track record of good Relationship building
  • Ability to work cross-functionally with other areas of the business
  • Team Player. Loves being part of a team, both leading and serving; demonstrated deep commitment to colleagues
  • Humble & Hungry. Confidence without arrogance; driven to continually “up their game" regardless of prior successes
  • Unparalleled Integrity. In good times and bad, lives the UA Way; takes ownership for mistakes; delivers tough messages directly; doesn’t “back-channel”
  • Action Oriented. "Can do" and "does do" attitude; authentically engaged with people and situations. Commits to stretch goals and delivers; holds self to highest performance standards
  • “Gets” Under Armour. Passionately embraces the challenge and effort to keep UA unique; committed to go the extra mile to build/protect the brand
37

Office Assistant Resume Examples & Samples

  • Dutch HBO-MBO
  • Proficient in Dutch and English
  • Banking/Blue chip experience preferred
  • Solid secretarial skills base
  • Strong experience in supporting senior individuals - preferred
  • Excellent Microsoft Office skills, including: Word, PowerPoint, Excel and Outlook
  • Solid knowledge of CS policies, systems, processes and key contacts eg, MyAccess, GARS, TALT, MyPerformance, MyShop, MyT&E, CERF, Spider, IT support, etc
  • Accurate and quick typing skills with keen ability to proof read work
  • Basic understanding of Investment Banking Division and products
38

Office Assistant Resume Examples & Samples

  • Must have specialized/technical training or a combination of equivalent experience/education
  • Must possess a minimum of 2 years of administrative / office support experience
  • Must possess accomplished general office and organization skills
  • Must be able to operate, maintain and demonstrate varied office equipment
  • Typically possesses experience troubleshooting IT issues for classroom equipment
  • Demonstrated experience responding to and routing internal and external customer calls/inquiries as well as receiving visitors
  • Typically possesses experience establishing, organizing, and maintaining complicated unit filing systems, logs, statistical data and other records
  • Typically possesses experience with Bluejeans software
  • Must be able to understand and apply University policies and procedures
  • Must be able to maintain confidentiality and handle sensitive information
  • Able to work a flexible work schedule and adjust hours as needed for coverage
  • Demonstrated ability to work independently and in a team environment
  • Demonstrated ability to exercise initiative and perform well under pressure with minimal supervision
  • Demonstrated ability to maintain a high attention to detail and quality of work
  • Prepare classroom A/V equipment for daily usage. Start/up, troubleshoot IT issues
  • Trains and assists others in the use of office equipment. Operates and maintains office machines (e.g., replaces ribbons, paper, toner) and may troubleshoot minor problems. Reports malfunctions and /or arranges for maintenance and equipment repair
  • Performs assistance to students, faculty, staff and visitors. Resolves problems and follow-up to ensure full customer satisfaction without unnecessarily referring to other staff members
  • Uses or more standard software packages to enter, store, process and retrieve electronic data
  • Receives visitors and ascertains pertinent information. Answers telephones and provides information or refers calls .Takes and delivers messages. Schedules appointments and maintains calendar(s)
  • Prepares and processes correspondence, reports, course materials and/or other documents that are complex and/or highly specialized. Proofs own work for accuracy and completeness. Ensures critical deadlines are met. May schedule and oversee others involved in similar tasks for critical or high volume projects
  • Assembles and organizes data from difference sources for internal reports and special studies. Determines software format and layout for optimum results
  • 3 years of administrative / office support/ IT support
  • Knowledge and experience in unit or departmental systems and procedures
  • Experience in Higher Education
  • Experience in Windows 7, MAC OS, Web Ex.,
  • Experience with Bluejeans
39

Office Assistant Resume Examples & Samples

  • Act as the main internal and external contact for enquiries and issues regarding the office and its functioning
  • Maintain supplies of office equipment, including IT and stationery
  • Maintain the condition of the office and liaise with the building management on any necessary repairs
  • Act as first point of contact for incoming inquiries and directs to correct person or department where relevant
  • Assist the commercial team with diary management, travel arrangements, meeting preparation where necessary
  • Be proficient in a range of office software, including Microsoft Office and Google Docs
  • Have strong verbal and written communication skills
40

Office Assistant Resume Examples & Samples

  • Keep general areas of the office clean and tidy at all times
  • Ensure the kitchen is clean and dishes are washed periodically
  • Ensure trash is cleaned out after breakfast, lunch or any other event to avoid bad smells and odors
  • Carry out periodical checks on all visiting areas/meeting rooms and ensure they are clean and tidy
  • Prepare refreshments (tea, coffee, water, biscuits, etc.) for meetings
  • Make and serve tea/coffee to guests and executives
  • Available to receive vendors during delivery times
  • Ensure that all main entrances to the offices are closed after official working hours
  • Ensure all electricity is switched off after official working hours
  • Portray a professional image at all times by providing a courteous service
  • Deliver documents across different floors and to dispatch team as appropriate
  • Assist with other duties in the office, as requested by the immediate supervisor, when workload permits
  • Provide support to other office messengers during busy periods, if workload permits
  • A High School Diploma
  • A minimum of 2 – 4 years
  • Exposure of working within a multi-national multi-cultural corporate environment Skills
  • Good English communication skills, knowledge of Arabic is preferable
  • Ability to communicate in an effective manner
  • Presentable, friendly and well groomed/dressed
41

Ticket Office Assistant Resume Examples & Samples

  • Process walk-up ticket sales at the McKechnie Field Box Office using the tickets.com
  • Answer all incoming phone calls to the ticket extension and return all voicemails
  • Process all completed new and renewal season ticket orders in tickets.com
  • Keep an updated database of all season ticket holder paperwork and information
  • Assist with any ticket requests, relocation requests, or customer service issues
  • Assist in the execution of printing and mailing season ticket orders
  • Work the will call window on selected games
  • Provide exceptional customer service to all customers
  • Print and sort will call orders each game
  • Assist in the processing of group ticket orders
  • All other duties as assigned by supervisor
42

Office Assistant Resume Examples & Samples

  • Coordinates all of the functions, duties and responsibilities for the daily operation of the office
  • Cooperates with the staffer to collect new patient information and helps schedule staff based on skill level and care needed
  • Assists with problems that may occur within the daily operation of the office
  • Insures compliance with departmental and hospital Policies and Procedures
  • Takes phone inquiries from clients as needed
  • Supports the staffing person in meeting client needs through creative staffing
  • Verifies that the master schedule is up to date
  • Maintains a current client roster and assigns chart numbers to all new clients
  • Completes a monthly census report in a timely manner
  • Mails out Service Agreements and Employment Finders Fee forms
  • Sends information letters to clients as requested
  • Verifies time cards with the master schedule for an accurate payroll
  • Sends out bills for the services rendered every four (4) weeks
  • Copies checks received and attaches the checks to the bill for credit to the department
  • Adheres to Personnel Policies and Procedures
  • Dresses professionally
  • Reports all untoward staff behavior to the Director
  • Supports Verdugo Hills Hospital at all times through positive interactions with clients and staff
  • Is open to change, is flexible and accepts new Policies and Procedures in a positive way
  • Is involved in the conduction of orientation for the department
  • Accepts guidance and direction from the Director
  • Takes call as scheduled to cover the program
  • Willing to perform related duties as assigned
43

Office Assistant Resume Examples & Samples

  • Must be available to work a schedule of 8:30AM – 5:30PM
  • Proactive in identifying and solving problems a plus
  • Ability to lift 20 pounds
44

Receptionist / Continuity & Office Assistant Resume Examples & Samples

  • Professional appearance a must
  • Outgoing and great team player
  • Able to lift up to 25 pounds
45

Office Assistant Resume Examples & Samples

  • Assist with reception duties when needed
  • Helping arranging lunches for office meetings
  • Generate expense and claim form submissions
  • Assist with administrative office tasks including printing, filing and data entry
  • Update CRM system with new contact information
  • Work closely with the administration team to ensure the smooth running of the London office
  • Assist with the development and co-ordination of company events
  • Support Admin team with ad hoc tasks
  • Support visiting international employees with all necessary arrangements
  • 1 - 3 years of previous administrative experience in financial services or the corporate sector, with some exposure to PA tasks and responsibilities
  • Previous experience with international travel arrangements, including visas, transfers is an advantage
  • Strong Microsoft Office knowledge
  • Typing speed of at least 65 WPM
  • Previous experience with organising events is an advantage
  • Good communication skills, particularly with regards to telephone and email
  • Outgoing "can-do" attitude and friendly personality
  • Must have the right to work and live in the UK without restriction
46

Firm Management Office Assistant Resume Examples & Samples

  • Provide overflow coverage to all senior Executive Assistants and be able to step in and provide high-level coverage for senior management working on the Executive Floor
  • Ability to hot desk during holiday/sickness cover as required – having built an understanding of each of their roles and relevant executive requirements.Ensure handover notes are kept up to date for ease of coverage
  • Provide secretarial and administrative assistance to support team members within Firm Management
  • Act as a point of contact for Chairman of MSIP when he is in London for Board/Committee meetings. Liaising with CoSec to ensure flawless coverage
  • Point of contact for overseas senior executives visiting London - assisting FM visitors and their requirements; floor access, catering, IT etc
  • Automatic phone cover across the floor with concise messaging
  • Act as central co-ordination for all Firm Management event i.e. Off-sites, client entertaining, community affairs – GVM and any ad-hoc events
  • Scheduling of external candidate interview schedules for senior BU’s
  • Arrange internal office moves/new starters and transfers
  • Point of contact for 11th floor room booking enquiries
  • Coordination of floor maintenance/cleaning/IT testing
  • Ad-hoc administrative support; printing, binding, research, meeting room confirmation
  • Stationery ordering and coordination/responsibility for FM print room (organisation and supplies)
  • Maintaining central archive/filing system
  • Sourcing/printing of newspaper articles/reports: MS Research, FT,WSJ/Clifford Chance/McKinsey etc. (FACTIVA)
  • General daily printing
  • Adding business cards to contacts
  • Ensure printers are filled every night before leaving
  • Ad-Hoc responsibilities/Project work: EOC, EMC, ALP, Marco Management and VCCH
  • Pro-active ‘can do’ approach; ability to use own initiative and judgement, confident to work alone
  • First class attitude, level of service and someone who takes full ownership of their position/role
  • Loyal and honest; discreet, highly professional manner, mature attitude to the working environment
  • Flexibility to adapt to different roles, tasks and working hours
  • Strong team player; develop good working relationships with other Assistants both domestically and internationally, within the team, externally and across the Firm
  • Articulate; an effective communicator, extensive verbal and written interaction
  • Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively professionally and efficiently
  • An experienced, confident, friendly, personality required, who is able to liaise with people on all levels to achieve work goals
  • Highly organised and capable of multi-tasking to meet deadlines and persistence to follow up on outstanding items as necessary
  • Flexibility, excellent time management and prioritisation skills
  • Attention to detail; clear and concise written and verbal communication
  • Creative thinking; help devise and maintain processes to facilitate an organised environment
  • Skills; Word/PowerPoint/Excel/Outlook/CRM and all other Microsoft applications, FACTIVA, minimum 50 wpm typing
47

Office Assistant Resume Examples & Samples

  • Professional experience with a medical front desk
  • Experience making copies
  • Insurance verification experience
48

Physician Office Assistant Resume Examples & Samples

  • Ability to handle acutely ill patients in stressful situations with a positive demeanor
  • Experience in an administrative role
  • Prior healthcare industry experience
49

Office Assistant Resume Examples & Samples

  • Excellent organizational skills and ability to prioritize and multitask
  • Able to work independently and is self-motivated
  • Resourceful and good problem solver
  • Demonstrate confidentiality, common sense and sound judgement
  • Ability to effectively handle pressure
  • Team player, able to work effectively with staff at all levels
  • Working knowledge of Microsoft office applications: eg Word, Excel, Power Point & Outlook, along with the ability to learn and use new software programs
  • Given nature of job, will be required to have a flexible work schedule
  • 3-5 years of experience in an office environment
  • Experience working in the financial management industry would be an asset
50

Office Assistant Resume Examples & Samples

  • Prior administrative experience
  • Knowledge or experience in mortgage, sales, customer service, telemarketing, and/or real estate
  • Familiarity with Lotus 1-2-3, Microsoft Excel and Word
51

Temporary Office Assistant Resume Examples & Samples

  • Associates or bachelor’s degree preferred
  • Administrative or office experience working in a professional environment
  • Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously
  • Ability to work independently in a fast-paced environment with general supervision. Must be proactive, have good follow through skills and work effectively as a team player
  • Ability to complete work projects with speed and accuracy, often under pressure and/or short deadlines
  • Demonstrated proficiency with Microsoft Office products
  • Experience with CRM and database programs
  • Demonstrate reliability in attendance and work performance
  • Performs other duties and miscellaneous special projects as assigned
52

Procurement / Office Assistant Resume Examples & Samples

  • PURCHASE ORDER AND INVOICE PROCESSING: Assist with purchase order setups and invoice submittals
  • PHONES AND VISITORS: Answer phones and greet visitors. Monitor entry of all guests/visitors and buzz them in
  • RESPOND TO REQUESTORS: Process incoming mail and phone calls, and direct requests to the appropriate staff member. The USC Shoah Foundation Institute receives a tremendous number of requests of various types that come to the Institute via phone calls, mail and emails from people all around the world. Requestors include Holocaust survivors, interviewees from the Archive, family members of interviewees, donors, scholars, educational partners, the general public and many others
  • SHIPPING/MAIL REQUISITIONS: Provide shipping assistance and coordinate mail requisitions
  • SUPPLIES: Maintain inventory of office supplies and print materials (letterhead, envelopes, business cards, note pads, shipping labels, buck slips) and coordinate orders to keep office supplies and print materials in supply for staff use
  • PAYMENT STATUS CHARTS: Maintain department charts for tracking purchase order set-ups, miscellaneous orders and invoice payments
  • EXPENSE REPORTS: Prepare and submit DVQEs as needed
  • SPECIAL PROJECTS: Various special projects, as assigned, to assist other staff members
53

Office Assistant Resume Examples & Samples

  • On-site parking included** Responsibilities
  • Checking e-mails daily and filing in correct sub folder
  • Maintaining customer details
  • Maintaining order quotations & invoices via spreadsheet
  • Typing out quotes, invoices and prices for director to check and submit to client
  • Maintaining the filing system and keeping organised and up to date
  • Updating the holiday spreadsheet
  • First point of contact; answering the phone and taking messages
  • Dealing with post, stationary ordering, and printing
  • Updating social media and company website
  • Matching purchase order forms with invoices and ensuring invoices have correct information included
  • Monthly reconciliation of suppliers statements
  • Producing reports on excel from SAGE with balance for director to pay suppliers every month
  • When payments have been made, update in spreadsheet
  • Reconciliation and checking of discrepancies
  • Checking market competitors
  • Process contractors details and their timesheets
  • Monthly completion of tax returns and completion of payment confirmations
  • Match receipts with payments made from suppliers lists
  • Reconciliation of weekly bank statements
  • Payment of contractor and settlement of their account
54

Office Assistant Resume Examples & Samples

  • Perform administrative duties for executive management, such as screening calls; managing calendars; making travel, meeting and event arrangements
  • Assist with financial and HR administration, tracking, and reporting
  • Assist with overflow work from operations personnel, and fill in for the office receptionist as needed
  • Perform various Internet research functions and use word processing, spreadsheet and presentation software
  • Filing and data entry
  • Manage basic client and vendor relations
  • Assist in special events planning, including coordination, communication, and administration
55

Office Assistant / Asistente Administrativo Resume Examples & Samples

  • Assist management in all procedures and internal and external efforts
  • Control and processes expenses and requests reimbursement
  • Manage phone calls and meetings with suppliers and customers
  • Perform administrative activities related to customer service
  • Manage files, supplies and office resources
  • Develop Sales reports
  • Administrative activities related to sales and marketing
  • Support marketing with management and tracking of Product Consigment and/or write-offs
  • Assist management in monitoring the order and cleanliness office
  • Accept and complete projects and other duties as assigned by General Manager
  • Must possess a minimum of 3 years administrative experience performing a role substantially similar to the essential functions of this job description
  • Demonstrated knowledge using ERP systems, preferably Oracle
  • Demonstrated advanced fluency in English (Written, read and spoken)
  • Demonstrated strong and effective verbal, written, and interpersonal communication skills
  • Must demonstrate an attitude of service and good presentation
56

Office Assistant Resume Examples & Samples

  • Intermediate computer skills including outlook, word and excel
  • Ability to use own initiative and ask questions where required
  • Ability to solve practical problems and deal with a variety of situations for which there may be little precedence
  • The individual must have excellent interpersonal, organisational and communication skills
  • They should be numeric and possess good written skills and be able to work under pressure and manage multiple deadlines/ deliverables
57

Office Assistant Resume Examples & Samples

  • Reception management and hospitality – answer phones and direct calls, meet and greet visitors
  • Assist with managing incoming and outgoing mail, deliveries, and FedEx/UPS shipments
  • Assist with internal office events including meetings, luncheons and trainings on an as-needed basis
  • Maintain a clean and inviting workspace
  • Help with small projects and general assistance
58

Office Assistant Resume Examples & Samples

  • Managing all office communication across head offices
  • Supporting the Supports the Ad Sales, Finance and Channel Directors based in Romania with travel, expense and diary management when required
  • Supports CM and visiting team members with local logistics
  • Coordination with finance regarding billing and invoice payments for services
  • Supports the marketing team (under Channel Director) with administration, including the accurate raising and processing of POs to ensure timely processing for the Finance Director
  • Liaison with agencies and suppliers as required across the region for sales and marketing teams
  • Additional ad-hoc duties as required
59

Junior Office Assistant Resume Examples & Samples

  • General support for Soft and Hard Services including, general admin duties, lease admin, analytical comparison, health and safety
  • Assistance with access passes and security
  • Field and log calls to the Facilities Helpdesk
  • Dealing with ad-hoc Facilities requests, escorting contractors, liaising with the Postroom and Reception teams
  • Skilled in Microsoft applications software (Outlook, Word, Excel, PowerPoint would be an advantage
  • Excellent written and verbal communication skills; able to communicate confidently
  • Demonstrates strong customer focus
  • Demonstrates an adaptable and flexible attitude
  • Is dependable and works collaboratively within a team
  • Ability to work in a busy and pressured environment, able to work on own initiative
60

Office Assistant Resume Examples & Samples

  • 2+ years of related Administrative experience
  • Microsoft Office/Suite proficient (Word, Excel and Access)
  • Excellent communications skills (written and verbal)
  • Arts or Educational background
61

Office Assistant to the Ciso Office Assistant Resume Examples & Samples

  • Must possesses an Associate’s Degree or combined experience/education as substitute for minimum education
  • Must possess a minimum of 2 years of administrative, clerical and/or secretarial experience
  • Typically possesses 3 years of general office experience in a university setting with some supervisory experience
  • Must possess experience managing and maintaining an executive’s calendar
  • Must be proficient with Microsoft Office Suite (including Word, Excel, Outlook and PowerPoint)
  • Must have experience with heavy calendar management
  • Demonstrated experience answering phones, scheduling appointments and maintaining calendars
  • Demonstrated experience working in a multi-task environment, taking direction from multiple staff with minimal supervision
  • Strong written and communication skills
  • Demonstrated strong personal mastery, including ethics, interpersonal skills, and engage in continuous learning
  • Performs a variety of moderate to complex clerical functions, as assigned, which may include: researching data, proofreading, editing, preparing and processing correspondence, reports, other documents, establishing and maintaining unit files, word processing, entry and retrieval of electronic data, processing printed documents, calculating, verifying and posting financial information, preparing and issuing bills, statements, receipts, checks and other documents, scheduling appointments, maintaining calendar(s), receiving visitors, answering telephones and providing information or referring calls, as appropriate, taking and conveying messages, establishing and maintaining logs and other records, processing incoming and outgoing mail and packages, sending and distributing fax messages, monitoring inventory and ordering unit supplies, or other duties of comparable complexity
  • Assist the CISO with scheduling of meetings and handling logistics associated with those meetings. Handle purchasing, travel and tracking the department budget
  • Provides repair and maintenance services for a variety of office machines and leads and trains other employees in operation and maintenance of these machines which may include: typewriter, computer and printer, calculator, photocopier, fax machine, telephone, switchboard, postage meter, scales, etc. Reports more serious malfunctions and/or arranges for maintenance and repair by authorized service representatives
  • Compiles and submits timesheets, as required. Resolves routine problems in work area
  • Provides backup support and relief coverage within unit, as needed
  • 3 years of office experience in a university setting
  • Advanced Microsoft Outlook skills
62

Office Assistant Resume Examples & Samples

  • Answers phone lines and directs callers and visitors
  • Copying and binding of financial statements, presentations and proposals; reviews work for quality and accuracy
  • Responsible for sending daily FedEx shipments
  • Receives packages from various delivery services
  • Maintains record management of files
  • Maintains kitchen and office supply room, including ordering and stocking of product
  • Provides proof reading support as a member of the regional administrative team
  • Provides back up support as needed with the regional word processing team
63

Office Assistant Resume Examples & Samples

  • Manage various H&WS functions at EY sites, providing consistent, quality, and cost-effective services. Apply leading knowledge to protect the firm's assets and image, by maintaining a safe, functional and productive work environment
  • Gain an understanding of daily work routines and procedures such as mail, filing, supplies, etc
  • Set-up and prepare in-office hoteling workspaces and meeting spaces (audio and visual equipment for meetings, food and beverages, etc.)
  • Coordinate video teleconferences by reserving the equipment and space needed, and confirming peripheral equipment is compatible with all sites, and is operational prior to meeting start time
  • Help with other facilities and hospitality functions as necessary
  • In-depth knowledge of systems, tools and procedures related to office maintenance, hospitality, meeting and in-office hoteling services
  • Ability to learn and use EY Reserve and EY Workplace system tools
  • High School diploma, or equivalent experience
64

Office Assistant Resume Examples & Samples

  • Provides customer service to members and guests in person and on the telephone by offering assistance, information, directions, etc
  • Answers incoming calls, transfers calls and takes messages as needed
  • Assists Accounting Department by preparing and processing daily cash sales and receipts
  • Provides assistance to other departments by performing various duties including making bank deposits; updating spreadsheets or databases; filing; copying; collecting and reviewing new hire paperwork and conducting orientation
  • Maintains an orderly work area by organizing workspace and maintaining general supplies
  • Acknowledges, greets and thanks all members and guests
  • Implements and supports all AGC initiatives and programs as requested by management
  • High school diploma required (2-Year college degree preferred) or equivalent combination of education and experience
  • Ability to operate the following equipment: computer, copier, fax and postage machine
  • To perform this job successfully, an individual should type 45 words per minute
  • Valid driver’s license is required
65

Office Assistant Resume Examples & Samples

  • 2+ years of experience in a Healthcare environment
  • Thorough understanding of billing and information systems
  • Knowledge of Medical terminology and HIPPA requirements
  • Working knowledge of Electronic Medical Record (Athena)
  • Experience the with organization of Medical Charts
  • Knowledge of insurance coverage systems, including but not limited to: co-payments, referrals, HMO, PPO and capitated products
66

Office Assistant Resume Examples & Samples

  • Assists in preparing and processing correspondence, reports, course materials and/ or other documents. Types or word processes forms and documents of varying length and content
  • Enters and retrieves electronic data. Processes printed documents
  • Totals, verifies and posts financial information. Prepares and issues bills, statements, receipts, checks and other related documents
  • Receives visitors and ascertains pertinent information. Answers telephones and provides information or refers calls. Takes and delivers messages. Schedules appointments and maintains calendar(s)
  • Maintains unit files, logs and other records. Enters data into electronic files, databases, and/ or spreadsheets, as needed
  • Processes incoming and outgoing mail and packages. Sends and distributes fax messages
67

Office Assistant Resume Examples & Samples

  • Receives visitors and ascertains pertinent information. Provides visitor with necessary information and/or directs visitor to specified destination
  • Answers telephones and provides information or refers calls. Responds to questions about department operations, as appropriate
  • Assists in preparing department documentation and supporting department events, as needed
  • Performs a variety of routine clerical tasks. Processes incoming and outgoing mail and packages. Maintains electronic record logs for various activities. Schedules appointments and maintains calendar(s)
  • Monitors inventory and orders unit supplies. Maintains adequate stock of supplies. Assists in receiving, storing, and distributing supplies
  • Assures that front office area is clean and orderly
68

Office Assistant Resume Examples & Samples

  • Order office supplies and snacks
  • Facilitate catered lunches
  • Maintain common areas - supply/it room, kitchen, bathrooms, water plants
  • Main office contact for Gerry building
  • Manage company happy hours and events, i.e. sample sales
  • Sign for all packages and handle operator line for Alliance
  • Assist office executives as needed
  • 1 year professional work experience, preferably in an office
  • Basic knowledge of computer programs – Word, Excel, etc
  • A bachelor’s degree is preferred
69

Office Assistant Resume Examples & Samples

  • To oversee the functionality, integrity, safety and cleanliness of a large, downtown multi-suite office space with 65+ employees
  • To act as the employees’ primary point of contact for office-related questions and queries
  • Maintain office conference room and meeting calendars
  • Strategize, plan and executive multiple annual employee events (lunches, dinners, happy hours, celebrations and annual charity fundraisers and annual holiday party)
  • Serve as the primary point of contact for almost all vendors and for office-related maintenance and improvements (cleaning crew, general contractor, building supervisor, etc.)
  • Walk the office space multiple times a day to seek out issues, to initiate conversations with employees to seek out ways to improve the office and office environment
  • Schedule routine maintenance and testing for office supplies, hardware and kitchen appliances and function
  • Stock and maintain office snack bar and beverage bar within budget
  • Track all admin-related spending and costs
  • Handle all office postage and FedEx
  • Manage all employee parking/SunRail accounts
  • Ensure constant cleanliness of Launch That office kitchen, breakroom and conference room, including wiping down and keeping tables, sinks, refrigerators and countertops clean
  • Ensure all office visitors are taken care of in a polite, professional manner
  • Manage the use and maintenance of company bikes
  • Maintain Intranet listings of employee birthdays and calendar of events
  • Maintain employee phone database for emergency text messaging system
  • Manage some company accounts (Uber, Juice bikes, etc.)
  • Provide as needed admin support such as business licensing, office supplies, office cleaning, etc., for sister companies and other ventures
  • Stock and maintain office supplies, including staff business cards
  • Maintain office-related records and files
  • Perform other duties and responsibilities as directed by the CPO
  • Certified Notary
  • Experience with either Human Resources or payroll/accounting
  • Previous experience working within a work environent where change was embraced
  • Ability to write professional documents and correspondence
70

Office Assistant Resume Examples & Samples

  • Stocking and maintaining supply cabinets and advise supervisor when supplies need to be reorder
  • Checking and supplying the copiers and printers with paper on a daily basic
  • Keeping the copy area, the kitchen and the pantry areas clean and organized and spot check them during the day
  • Cleaning microwaves daily and refrigerators once a week
  • Keeping track of kitchen supplies and reporting any needed supplies to supervisor
  • Assisting with conference room set ups for meetings
  • Handling light maintenance project
  • Assisting with clerical projects
  • Performing other job-related duties as requested
  • 3+ years of general cleaning and office experience
  • Ability to read labels, directions, etc
  • Working knowledge of Windows and MS Outlook
71

Office Assistant Resume Examples & Samples

  • Degree with good academic record
  • Previous office or administrative experience preferred
  • Experience with MS Office (including Word, Excel, and PowerPoint) and Google Mail/Calendar
72

Physician Office Assistant Resume Examples & Samples

  • 1+ year of Clerical experience in a Medical Office setting
  • Customer service / patient oriented
  • Working knowledge of EMR
73

Internship Office Assistant Within Marketing Department Resume Examples & Samples

  • Helping the Executive Assistant with managing the Chief Marketing Officer's agenda
  • Welcoming guests and providing the necessary technical support and materials for appointments and meetings
  • Managing travel arrangements (through the company’s travel agency) for the Chief Marketing Officer
  • Performing general daily duties to include but not limited to: photocopying, faxing, emailing, reviewing and editing of documents, filing and record keeping
  • Typing various correspondence, research and gather materials, assemble reports, and maintain and retrieve database information
  • Fashion week office support and fashion show onsite support
  • Monitoring all back-office equipment and ensure everything is in perfect working order
74

Office Assistant Resume Examples & Samples

  • Prepare and process correspondence, reports, course materials, and/or other documents that are complex and/or highly specialized. Ensure critical deadlines are met. May schedule and oversee others involved in similar tasks for critical or high volume projects
  • Assemble and organize data from different sources for internal reports and special studies. Determine software, format, and layout for optimum results
  • Proofread work of others for spelling, grammar, and punctuation. Edit content as requested
  • Use one or more standard software packages to enter, store, process, and retrieve data
  • Calculate, verify, and post financial information. Prepare and issue bills, statements, receipts, checks, and other related documents. Reconcile financial records and research and resolve discrepancies
  • Establish, organize, and maintain complicated unit filing systems, logs, statistical data, and other records
  • Investigate problems and complaints and resolve those which fall within established policies and procedures
  • Receive visitors. Answer telephones and provide information or refer calls. Take and deliver messages. Schedule appointments and maintain calendar(s)
  • Monitor inventory and order unit supplies. Authorize equipment and supply expenditures within predetermined limits
  • Process incoming and outgoing mail and packages
  • Train and assist others in the use of office equipment. Operate and maintain office machines (e.g., replace ribbons, paper, toner). Report malfunctions and/or arrange for maintenance and equipment repair
  • Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time
  • Benefits: dental and vision plans, tuition assistance for our employees and their families, paid time off, flexible spending accounts, 2:1 retirement plan contributions, child care centers and up to $50,000 housing subsidy. And because we are a qualifying public service organization, you may qualify for Public Service Loan Forgiveness (PSLF) for educational loans. Don’t believe us? Visit benefits.usc.edu
  • Career Growth: We are the largest private employer in Los Angeles offering tremendous development opportunities in multiple fields and industries. The Trojan Network connects current and previous members of the Trojan family to create an endless professional network
75

Office Assistant Resume Examples & Samples

  • 2+ years of experience as an Office Assistant
  • Knowledge of mail handling / scanning/receptionist procedures and protocols
  • Knowledge of computer equipment, multiple system applications and vendor software
76

Office Assistant Resume Examples & Samples

  • Associate’s degree preferred or comparable work experience of 3+ years in advanced administrative activities; preferably in the financial services industry
  • Advanced computer skills including: Outlook, Word, Excel and PowerPoint
  • Ability to learn specific industry software
  • Excellent organizational skills - ability to anticipate and prioritize daily workflow to effectively meet deadlines. Ability to work independently in a fast-paced team environment with minimal supervision
  • Strong team player mentality – willing to pitch in and help other team members whenever and wherever necessary. Flexible and highly adaptable
  • Strong written and verbal communications skills are a must. Excellent grammar, editing and proofing skills required. Attention to detail a must
  • Ability to take direction from various staff members and ability to effectively relate to others
  • Ability to tolerate peak workloads, multiple assignments and projects from multiple leaders, and produce results with accuracy and reliability. Ability to demonstrate a calm demeanor and retain composure in stressful situations
77

Admin Office Assistant Resume Examples & Samples

  • University BA/BS preferred (Business related and/or relevant experience)
  • 2-4 years of related work experience
  • Demonstrated advanced skills in Microsoft Office Software
  • Excellent planning and coordination skills
  • Ability to make well thought-out, informed decisions
  • Willingness to travel locally as per business needs
78

Office Assistant Resume Examples & Samples

  • To support and coordinate Senior Sales Director tasks (organizing meetings, preparation of presentations, Outlook management etc.)
  • To support preparation and organization of adidas internal and external meetings, write the minutes of meetings and support the follow up
  • To ensure a high level of hospitality to most important guests (incl. KA customers) according to the adidas Group culture
  • To lead reception staff with aim for excellent company presentation by entrance
  • To support the local coordination of travel expenses reporting (Concur)
  • To organize the local coordination of travel arrangements and transportation for employees & guests
  • To support in all kind of administrational tasks (e.g. scanning of documents)
  • To take care of refreshments for the office, the kitchen corner and meetings
  • To deal and negotiate with suppliers
  • MS Office very good user skills (PowerPoint, Outlook)
  • English: advanced level, German: an advantage
  • Very good communication and strong organizational skills
  • Proactive approach, can do attitude and problem solving
  • Independence, flexibility, reliability
  • Negotiation skills
  • Live 3 C´s – collaboration, creativity and confidence
  • Ability to coordinate a small team / projects
  • Secondary / University education
  • Minimally 2 years experience in administrative position (Office Manager, Office Assistant or in administrational function, but also University graduate with potential
79

Office Assistant Resume Examples & Samples

  • 20% Administrative assistance
  • Log incoming mail and checks
  • Ad hoc requests
  • Develop charts and tools for organization
  • Follow-up with home office on regulatory issues
  • Prepare paperwork and resolve paperwork issues
  • Maintain files and records in accordance with policy
  • Manage the flow of wholesalers in the office
  • 70% Client Service/Meeting Preparation
  • Make reminder calls and courtesy calls to clients
  • Schedule client appointments and prepare agendas/forms for appointments
  • Greet clients upon arrival
  • Maintain client management system
  • Mail client review packets
  • Follow-up with clients on gathering needed financial information
  • 10% Office Building Management
  • Pay office bills and balance checkbooks
  • Coordinate with housekeeping, landscaping, and repair people to make sure building is maintained
  • Plan and run client appreciation events
  • Purchase building supplies and office supplies/maintain records
80

Office Assistant Resume Examples & Samples

  • Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed
  • Establish relationships with industry people - agents, band management, labels representatives and venue management
  • Interface with agents and venues to verify availabilities and build a calendar of events
  • Manage internal documentation using internal booking systems, calendars and ticketing schedules
  • Prepares all presentations, reports, materials, samples, etc. as needed for meetings and presentations both internal and external
  • Work closely with internal and external Box Office Personnel
  • Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
  • Schedule meetings, conferences and appointments; update calendar
  • Make travel arrangements and handle expenses
  • Multitask in a fast-paced environment and remain organized, with attention to detail
  • Compile expense reports
  • Coordinates, manages & maintains calendars/schedules and contact lists
  • Prepare Show Offers, Manage Venue Calendars, Route Dates and Tours
  • Confirming Shows and distributing the information to Staff and Venue Contacts
  • Building and maintaining physical binders and cloud folders (using Box) for national tours
  • Maintaining post-on sale reports for national tours
  • Sending show settlements out to Agents/Managers
  • Track down Opening Acts as requested
  • Management and tracking of outlet tickets and ticket reps in all markets
  • Assist with the management of box office equipment for Calgary events or large scale events nationally
  • Strong passion for music, ability to work in a fast paced and dynamic environment as well as impeccable organizational skills
  • Must have a minimum of 2 years experience, preferably in the Entertainment Industry
  • Professional level of verbal and written communication skills
  • Must have a high level of expertise in MS Office (Outlook, Word, Excel, Powerpoint and Access)
  • Possess a strong work ethic with a high sense of responsibility in an ever changing environment
  • Must be able to handle sensitive matters and exercise excellent judgment and confidentiality
  • Ability to work independently and within a team to juggle multiple prioritized tasks
81

Office Assistant Resume Examples & Samples

  • Scanning client documents and uploading to client database
  • Processing financial statements, presentations and tax returns using high-speed copiers and scanners
  • Processing includes: digital imaging of black and white or color jobs, binding or assembling. Individual will need to become very knowledgeable on the use of the copying, printing and scanning capabilities of the machines
  • Printing tax returns from Global
  • May have word processing and data entry work
  • Familiarity with copy machines
  • Ability to pay attention to detail and follow directions/procedures required, as well as communicate effectively and work in a team environment
  • Requires the ability to stand or sit for extended periods of time
82

Office Assistant Processing Center Resume Examples & Samples

  • Bind and assemble final client deliverables that include tax returns and financial statements
  • Issue electronic versions of client deliverables
  • Sets up complex orders and performs multiple tasks at the same time, using automatic equipment capabilities (copier, scanner CD writer)
  • Produces work in accordance to pre-established priorities of internal customer projects
  • Coordinates incoming work load based on due dates and resources available
  • Use of multiple software programs for tracking workflows and preparing client deliverables
  • Works as part of an administrative team and provides back up as trained and necessary, per office requirements
  • May have data entry duties, and/or provide light word processing back up as needed
  • High school diploma/GED, some post high school education is preferred
  • Must have two or more years of prior clerical experience in a corporate setting
  • Knowledge of /or an interest in learning tax filing procedures and requirements at both the state and federal level
  • Average computer skills necessary, including basic typing/keyboarding skills and familiarity with Microsoft Office Suite
  • Experience with office machines, including high speed copier and multi-line phone required
  • Ability to pay attention to detail and follow directions/procedures required
  • Able to prioritize work flow and coordinate activities as needed, as well as communicate effectively with others and work in a team environment
  • Requires the ability to lift up to 20 pounds, stand or sit for extended periods of time
  • The ability to work overtime and some weekends as needed during high volume periods
83

Office Assistant Resume Examples & Samples

  • Ability to work Monday - Friday, 5 days per week is a must (estimated 20 hours per week)
  • Computer and data entry skills required for photocopy & scanner operations, as well as time and billing entry
  • Experience with MS Office; Adobe Acrobat is a plus
  • Exceptional customer service, interpersonal, listening and communication skills
  • Professional demeanor and appearance is necessary at all times
  • Willing to work as an effective team player, but capable of working independently
  • Positive and organized approach to work is essential, as well as the ability to handle multiple tasks simultaneously
  • Reliability, flexibility and dependability are a must
84

Office Assistant Resume Examples & Samples

  • Administrative: Performs various word processing and spreadsheet tasks with accuracy and in compliance as assigned. Facilitate daily mail duties, collection and distribution to include receiving and sending packages. Maintain inventory of office supplies and order office supplies under the supervision of the Office Administrator
  • Data Entry/Recordkeeping: Scan documents into computerized systems according to the established paperless process. Type financial statements and assemble tax returns, as needed (acting as a backup for the Tax Client Service Assistant)
  • Event Planning: Under the supervision of the Office Administrator, coordinate all aspects of professional meetings, office outings and onsite office events. Encourage office participation by example
  • Technical Competencies: Ability to navigate multiple systems with proficiency. Proficiency in Microsoft (MS) Windows and Office Products as necessary. Regular use of MS Word, MS Excel, MS Outlook, MS PowerPoint. Familiarity with or experience using STAR and ProSystem fx Engagement is desired but not required
  • Behavioral Competencies: Ability to work independently and with others as a team. Communicates effectively. Demonstrates the ability to problem solve and make effective decisions. Takes responsibly and works well with others. Maintains positive attitude and demonstrates flexibility in changing environments. Demonstrates commitment to continuous quality while taking the initiative to share innovative ideas and solutions. Motivated to grow professionally
  • Leading with Impact: Gains the confidence of others by demonstrating success over time
  • Ownership Mindset: Takes personal responsibility for work product
  • Entrepreneurial Grit: Has the courage to bring forward a new idea, with the firm’s interest at heart
  • Client Excellence: Has a service mindset and is responsive to client needs
  • People Development: Makes personal development a priority, seeking feedback and opportunities to grow
  • Clear Communication: Communication is clear, concise, and considerate of the needs of others
  • Teamwork & Collaboration: Works cooperatively with others and values the different contributions people make
  • Experience: Must have at least two years of experience in a professional services setting providing administrative support assistance in a client facing role
  • Certifications/Licenses: None
  • Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 5 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone
85

Office Assistant Resume Examples & Samples

  • Receive and direct telephone calls and relay conversations and pertinent messages to others while maintaining accuracy, clarity, and confidentiality
  • Procure supplies, catering, and coordinate with other members of the administrative team
  • Learn and assist others in utilizing copiers, and other office equipment
  • Receive deliveries, send packages, and sort/deliver mail as needed
  • Manage filing system for office and assist with drafting and sending correspondence as necessary
  • Provide first level support for online booking tool reservations
  • Generate/Distribute various report and metrics (monthly and ad-hoc)
  • Ability to input, review for accuracy, and/or retrieve information from computer database or spreadsheets
  • Organize travel reservation services for internal customers to include air, hotel and ground transportation including ticket exchanges, voids, and refunds
  • Coordinate/assist with special projects, as needed
  • Customer service experience including switchboard and reception tasks
  • Experience in performing various corporate travel related tasks
  • Ability to use computer extensively for all functions of position
  • Strong knowledge of MS Office Suite, including Excel, Word, and PowerPoint, Word tabs, Excel formulas, etc
  • Desire to learn and improve processes and procedures
  • Ability to coordinate multiple projects concurrently and assess priorities
  • Ability to be flexible with scheduling for meeting/event setup, logistics, and other event needs
86

Fkh-office Assistant Resume Examples & Samples

  • Administrative support for management team and on occasion, senior level staff
  • O o Book travel and develop itineraries
  • New business support, as available
  • Ad hoc client work, as available
  • 2+ years prior administrative experience including experience with a senior level employees required
  • Experience managing multiple phone lines required
  • Previous experience with making travel arrangements for senior staff required; international and multi-destination travel experience a plus
  • Expense management, meeting coordination and catering experience a plus
  • Ability to plan events
  • Vendor relationship experience a plus
87

Office Assistant Resume Examples & Samples

  • Answering calls from customers
  • Greeting, directing visitors
  • Typing, Filing and Word processing
  • Preparation of reports including spreadsheets and presentations
  • Extensive software skills are required, Excel, PowerPoint, Word
  • Internet research abilities
  • Prepare and mail all US/UPS/Fed Ex packages
  • Ordering supplies for branch
  • Provide secretarial or executive services for managers and committees
  • Payroll preparation
  • Perform data entry and scan documents
  • Route audit and cashiering
  • Schedule and coordinate meetings, appointments and travel arrangements for managers
  • Administer and maintain new hire paperwork
  • Support HR functions
88

Office Assistant Resume Examples & Samples

  • Ensure the following areas are fully stocked with supplies on a daily basis and appear neat and organized
  • Plan domestic and international travel itineraries, which may include airfare, rail, ground transportation, hotel reservations, car rental, etc
  • Coordinate meetings and ensure communication is disseminated to all relevant participating parties, which may include creating agendas, providing meeting supplies, creating reports, and editing PowerPoint presentations
  • Provide general administrative support, such as filing, faxing, mailing, and photo-copying
  • Maintain, schedule, and revise appointments in calendar in Outlook
  • Process and review expense reports
  • Record action items and meeting minutes
  • Must be proficient in Microsoft Office, specifically in Outlook, Excel, Microsoft Word, and PowerPoint
  • Strong oral, written, and interpersonal communication skills, as the incumbent will have extensive contact with external partners and Associates from other Mars business units at a variety of functional levels
  • Must be flexible regarding work schedule, including overtime
  • Minimum 2 years’ experience providing support in a professional office environment preferred
  • Proven ability to succeed in a fast-paced, highly collaborative environment
89

Office Assistant Resume Examples & Samples

  • Records and distributes incoming mail, faxes, invoices and packages
  • Prepares and organizes sending outgoing mail, cooperation with courier providers
  • Answers phone calls, routes calls, takes messages, greets guests and refers them to appropriate staff
  • Coordinates travel and lodging accommodations for staff and company visitors
  • Determinates need for and order office materials, equipment and supplies
  • Checks the tidiness of the kitchen and call the cleaning ladies when necessary
  • Creates Purchase Orders for Administration
  • Handles reservations of company pool cars and rent a car for employees
90

Office Assistant Resume Examples & Samples

  • Complete a broad variety of tasks for the Billing Manager and/or leadership team including assisting with meetings, ensuring time management and reducing conflicts, completing detailed expense reports, preparing correspondence, itineraries, and agendas, arranging complex travel arrangements, adding travel segments to Outlook, and compiling documents for travel-related meetings. Work with the Billing Manager and Collections department to ensure accurate and timely billing. Identifying and proactively solving issues as needed to ensure client satisfaction
  • Assist the Collections department on researching and solving client disputes of invoices and/or statements
  • Assist with scheduling meetings and/or conference calls ensuring thorough details regarding the logistics of the meeting are provided to participants and the logistics are set up, including video conferences as well as teleconferencing equipment
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the leadership team and determine appropriate courses of action, referrals, or responses
  • Work closely and effectively with the Billing Manager to keep him or her well informed of upcoming commitments and responsibilities, following up consistently and appropriately. Additionally, communicate their view on current policies or issues required to work independently while using judgment or discretion
  • Oversee and ensure acute data maintenance of all client and vendor data. Includes but not limited to products, files, programs etc. In addition to all necessary data clean up
  • Ensure that office procedures and policies are followed
  • Organize and execute various activities and events for the leadership team
  • Understand and use the technology Ascend Learning provides and handle confidential information with discretion
  • Organize and coordinate office operations, procedures and work with outside vendors to facilitate organizational efficiency
  • Manage inventory levels in 2 different locations while overseeing and monitoring the budget of office operations as well as other expenses
  • Assist leadership teams for 3 business units for office needs when requested
  • Supervise the maintenance of office areas, printing equipment, updates, order office supplies, and handle office facility issues, while monitoring administrative budget for cost-saving opportunities. May monitor the budget and office supply levels to determine cost-savings and initiate corrective action
  • Assist with on-boarding, training, and off-boarding processes and procedures for all local employees. Plan and organize workspace options for employees
  • Oversee reception area, mail room, and coordinating security access cards and execute internal moves
  • Associate’s degree or equivalent years of experience; Bachelor’s degree is preferred
  • Three plus years of administrative experience and/or office management
  • High level of professionalism, discretion and confidentiality while maintaining a positive and open presence
  • Superior communication, presentation, organization, negotiation, multi-tasking and problem-solving skills
  • Focus on delivering results and making a positive impact on the workplace
  • Ability to interact with all levels of the organization, responds well to pressure, be resourceful and efficient, and maintain a high level of professionalism and confidentiality
  • Expert level written and verbal communication skills, strong decision making ability and attention to detail
  • Demonstrated sense of urgency while working independently on short and long term assignments
  • Knowledge of auditing purchase orders, invoices, and related documents to verify accuracy
  • Knowledge of point-of-contacts for support functions of assigned area, for example, HR, payroll, purchasing, facilities, and travel
  • Ability to operate office equipment for assigned area including routine maintenance and troubleshooting, for example, changing toner cartridges in printers and copy machines and dislodging paper jams
  • Ability to compose and proof correspondence which reflects the professionalism associated with Ascend
  • Ability to maintain privacy and confidentiality
  • Proficient with Microsoft Office tools (Outlook Word, Excel, and PowerPoint) and ability to be proficient using the company’s financial software system
  • Experience with customer billing, client and vendor data maintenance
  • Knowledge of mail processes, such as postage machine, FedEx, and UPS
  • Being accountable and adaptable for your responsibilities, strong time management skills
  • Team player, willing to provide back-up support for team members
  • Demonstrate an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates
  • Must be able to lift up to 20lbs
91

Office Assistant for Olli Resume Examples & Samples

  • Creating and maintaining course files
  • Typing Catalogs
  • Prepare reports for Director
  • Prepare materials for classes
  • Proficient in Outlook
92

Japanese Office Assistant Resume Examples & Samples

  • Prepare necessary payment slips, liaise with appropriate local banks
  • Ensure payments are done; Prepare the mapping table to avoid the delay of payments
  • Create the monthly report (bank statement) for the accounting team in US
  • One year of working experience
  • Good knowledge of MS Office (specifically Excel)
  • Good communication skills (written and verbal) in English and Japanese
  • Ability to maintain professionalism and confidentiality in all situations
  • Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace
  • Ability to work effectively across organizational boundaries
  • Attention to detail, problem-solving competencies
  • Maintain flexibility to take on additional responsibilities, as needed
  • Prior working experience in an administrative role would be a plus
  • Experience in multi-cultural learning or working environment would be a plus
93

Office Assistant Resume Examples & Samples

  • Screen phone calls and visitors, directing to appropriate staff or department when necessary
  • Maintain division files and electronic storage media to ensure scans are legible and files are in alphabetical or numerical order
  • Compose email correspondence on Microsoft Outlook; correct grammar, spelling and punctuation errors; edit wording without changing intended message
  • Assist with calendar(s) management for faculty within the Trauma Division
  • Work with Surgery HR and Banner Medical Staff Services on re-credentialing packets
  • Provide A/R to Trauma Division and administrative support staff for U of A and Banner charges
  • Maintain office equipment and order office supplies as needed
  • Knowledge of University of Arizona processes and procedures
  • Knowledge of UAccess
  • Experience in event planning a plus
94

Office Assistant Resume Examples & Samples

  • Receive office supply inventory, monitor and maintain stock at five APL-UW buildings located throughout campus
  • Respond to in-person and email inquiries from visitors and APL-UW’s 400 staff regarding mail and supplies policies and procedures
  • Provide lunch and afternoon coverage for APL-UW front desk receptionist
  • Make daily deliveries/pick-ups to/from APL-UW’s four satellite APL-UW locations
  • Facilitate access by UW service technicians to Henderson Hall spaces
  • Monitor, order and stock paper at networked copiers/printers in APL-UW’s main and satellite locations
  • Keep Henderson Hall elevator notice boards neat and up-to-date
  • Work with APL-UW safety office and APL-UW HR to update and maintain safety/HR bulletin board. Post U-Wide HS Committee Minutes monthly
  • Under direct supervision, create memos, letters and assigned documents
  • Using APL-UW calendar system, schedule occasional appointments and meetings
  • Operate APL-UW vehicle on daily basis several times throughout the day for deliveries
  • Order supplies as necessary utilizing the APL-UW Purchase Request (PR) system
  • Act as liaison between APL-UW and Campus Mailing Services (Creative Communications) with regard to tracking mailings and shipments, special deliveries and pickups, and verifying mail charges
  • Deliver specialized items/mailings to various campus locations
  • Receive and distribute mail for APL-UW staff and affiliates throughout all 5 APL-UW locations
  • Update mailboxes, mailing labels and master mail distribution list and manage mail forwarding
  • Work with APL-UW accounting to verify charges to mailing budget
  • Distribute APL-UW newsletter to internal and external recipients
  • Order stock and replace toner for specific network copiers across APL-UW locations
  • Test AEDs in Henderson Hall and Benjamin Hall monthly
  • Check Henderson Hall Conference Rooms for fresh markers, clean erasers and cleaning solution; replace as needed
  • Ability to work and thrive in a fast-paced, diverse office environment
  • Customer service experience and orientation
  • High level of organizational skills, with a strong ability to work independently, multi-task and prioritize
  • Ability to balance the demands of pressing, immediate tasks with the follow-through necessary for long-term projects
  • Excellent writing, editing and proofreading skills
  • Positive team player and communicator who can remain flexible in changing situations and take initiative as needed
  • Ability to interact with students, faculty and staff at all levels in a collegial and professional manner
95

Half-time Office Assistant, Warsaw Resume Examples & Samples

  • Excellent verbal and written communication skills both in Polish and English and a good telephone manner
  • Good computer skills (MS Office and willingness to be involved in IT issues)
  • Interpersonal skills, safety and team orientation
  • All-round administration skills
  • Experience in accounting
  • Confidentiality at all times
96

Executive Office Assistant, Coliseum Resume Examples & Samples

  • Oversee receptionist and duties associates with the position (contract tracking, office supplies, incoming/outgoing calls, mail/overnight deliveries, etc.)
  • Maintain calendar, make meeting arrangements, and coordinate changes in schedules
  • Assist with various events related duties as needed
  • Organize, maintain, and update industry-wide contacts. Categorize, sort, and prepare weekly, monthly, and quarterly reports; distribute to appropriate personnel
  • Compose and produce a variety of business correspondence, reports, confidential documents and/or forms and related materials
  • Oversee receptionist and duties associated with the position. Provide guidance and direction to staff and/or student workers. Schedule, assign, or prioritize workloads
  • Ensure confidentiality and control access to sensitive information such as faculty or staff personnel files
97

Admissions Office Assistant Resume Examples & Samples

  • For about half the year, this includes coordinating the receipt, electronically or via land delivery, of student supplemental admission materials for all degree programs. Duties include creating folders for students’ printed online application forms; requesting student academic histories from the HES Academic Services Department; and retrieving students’ transcripts, credential evaluations, and English proficiency scores from the Admissions files
  • Throughout the year, this includes filing incoming student transcripts, international credentials translations, printed online tests of HES critical reading and writing skills (CRWS) required by almost all registered students not only degree applicants, and English proficiency test scores as they are received. It also includes tri-annual purges of these files
  • Performs unofficial transfer credit evaluations for potential undergraduate applicants
  • Experience working within an Education setting is preferred
  • Familiarity with the Division of Continuing Education, Harvard Extension School degree programs, Salesforce and Banner, a plus
  • Excellent cross-cultural interpersonal, verbal, and written communication skills
  • Candidate must possess a positive attitude toward customer service and be able to act with composure, diplomacy, and confidence while serving a wide-ranging population in diverse situations in a very busy office
  • Demonstrated ability to take the initiative, prioritize, and complete tasks in an organized and expedient manner, meeting challenges creatively and effectively
  • Must be able to handle a variety of tasks independently and with many interruptions, while also being flexible enough to work productively as part of a team
98

Office Assistant, Mailroom Resume Examples & Samples

  • Picks up all corporate office mail throughout day
  • Distributes daily mail according to the corporate office mail established routes
  • Tracks incoming and outgoing packages; assists employees in locating missing packages
  • Checks e-mail and voicemail regularly throughout the day; responds to all such messages when needed
  • Informs business units or employees for any specific packages arriving in the Mailroom that need special attention, or any time sensitive deliveries
  • Operates postage machine with postage software for outgoing USPS mail
  • Inputs interoffice and general mail to Pitney Bowes Arrival Tracking System
  • Maintains supply levels for overnight, courier, UPS, and USPS mail functions - including interoffice envelopes for corporate office floors and Preferred Banking Offices
  • Attends to all postal issues, including Postage by Phone, USPS CAPS Master Account administration, and troubleshoots postage machines issues for all Preferred Banking Offices when necessary
  • Administrates primary Business Reply Mail functions for all branches; Permit and Accounting Fund and Fees validity, and providing Certified Mail services
  • Assist with auditing and validating Mailroom vendors invoices prior to payment approval and processing to Accounts Payable
  • Emails employees of any personal packages to be picked up from the Mailroom
  • Represents the Mailroom in resolving any service issues or any conflict with the mail
  • Maintains a neat and organized workspace
  • Maintains an assigned work schedule
  • Performs other duties when assigned
  • A minimum of 1 year experience in an Office Assistant position is a plus
  • Requires experience using Outlook and the MS Office Suite of applications
  • Must possess excellent written and oral communications skills and the ability to clearly define projects, objectives, goals, schedules and assignments
  • Must possess the ability to work effectively with business personnel at all levels as well as with outside vendors and contractors
  • Must possess a broad knowledge of all bank operations
  • Requires strong interpersonal and organizational skills, including the ability to work independently and meet deadlines
  • Requires willingness and ability to adapt to rapid changes in order to support and use future
99

Office Assistant Resume Examples & Samples

  • Ensure reception area, workroom, conference rooms, and kitchen areas are clean, organized, and stocked
  • Coordinate vendor selection and purchasing for office supplies and equipment
  • Provide administrative support duties for management and/or other department leaders
  • Provide technical support, including word processing, and maintaining files and schedules
  • Sort and distribute mail; distribute intra-company information to employees, as appropriate
  • Maintain postage machine, copiers, and fax machines
  • Coordinate meetings and/or special events
  • Set up conference rooms for internal and/or external meetings
  • Maintain required documentation as assigned
  • Code and submit office invoices to accounting
  • Maintain kitchen, including cleanliness and stock and order supplies
100

Office Assistant Resume Examples & Samples

  • Assist with the new hire process to include stocking work stations and ordering business cards and name plates, as requested
  • Assist in housekeeping necessary to maintain an efficiently operating office, which is presentable and comfortable to clients
  • Assist in event preparation and teardown for office functions
  • Work as a team player in meeting the needs of the office personnel and in communications with the administrative team
  • Other miscellaneous administrative/clerical projects as requested
101

Office Assistant Resume Examples & Samples

  • Responsible for preparing certificates
  • Using the franking machine
  • Ordering stationary for the office
  • General office duties such as keeping the office tidy and topping up kitchen supplies
  • Sorting through post and sending off returns
  • Attending events in the UK and abroad and interacting with colleagues face to face (approximately once every 4-6 months)
  • Looking for career progression
  • Office environment experience a 'must have'
102

Office Assistant Resume Examples & Samples

  • Self Management: Accountability, professionalism and commitment to growth and development
  • This position is focused on data entry
  • Other duties may include
  • No direct work experience required
  • Some office or clerical training or experience preferred
  • Basic knowledge of office operations and standards
  • Basic understanding of office procedures including filing, copying, scanning, printing, and faxing
  • Phone skills: Ability to use phone system- answers calls, put on hold, screen
  • Verbal skills: Ability to answer questions and give information as appropriate, and communicate in a professional, courteous, clear and concise manner. Ability to comprehend and speak English clearly
  • Writing skills: Basic use of e-mail; ability to write messages clearly
  • Organization