Office Assistant Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the office assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

L Altenwerth

Laisha

Altenwerth

33917 London Mall

Houston

+1 (555) 423 9595

33917 London Mall

Houston

Phone

p +1 (555) 423 9595

Experience Experience

Houston, TX

Office Assistant

Houston, TX

McKenzie-Little

Houston, TX

Office Assistant

Answer phones, develop and complete forms, assist customers, create or assist in the preparation of reports, charts, and other related activities
Work directly with the client and assist with any last minute requests and provide guidance as various situations may develop
Work with PHC Manager of Marketing and Digital Content to create and manage social media accounts
Assists Evening Supervisor for Access Services in evaluation, training and supervision of student assistants. Provides input on performance and attendance
Provide back-up support for Facilities Assistant; Process AR Finance payments and manage incoming/outgoing mail in the absence of Facilities Assistant
Performs duties normally associated with a Office Assistant III and Accounting Clerk II in order to assist in accomplishing the goals of the office or unit
To provide administrative support as part of the Office Support Team, assisting Office Manager in all areas to ensure the smooth running of the office

San Francisco, CA

Office Assistant, Keyboarding

San Francisco, CA

Hoppe Group

San Francisco, CA

Office Assistant, Keyboarding

Provide training in the use of work equipment, and office and agency procedures
Plan work and determine how it will be performed
Evaluate the performance of staff
Routinely work with spreadsheets
Schedule work hours and time off
Provide subordinate with specific instructions concerning the preparation of documents, processing of materials,
Prepare performance evaluations

present

Los Angeles, CA

Office Assistant, Senior

Los Angeles, CA

Heidenreich, Smitham and O'Keefe

present

Los Angeles, CA

Office Assistant, Senior

present

Prepare and submit all documents for monthly photocopying billing, maintain billing codes, and maintain email addresses in photocopying machine
Coordinating and executing all aspects of Accounting Department events
Answering questions regarding the application procedures for Masters students interested in Accounting
Quarterly review College of Medicine resident counseling list for accuracy and prepare spreadsheet for billing
Communicate scheduling issues with C.A.T.S. Academics staff
Assist in scheduling student tutor appointments
Consistently monitor Department of Medicine (DOM) and Medical Research Building (MRB) fax email, and forward faxes to the proper personnel

Education Education

Bachelor’s Degree in Personal Satisfaction Knowing They

Georgetown University

Bachelor’s Degree in Personal Satisfaction Knowing They

Skills Skills

Basic QuickBooks knowledge: accounts payables and receivables
Knowledge of and ability to accurately use all JHU SAP accounting systems (or ability to learn these systems quickly)
-Possess good attention to detail, able to multi-task and exhibit good organizational skills
Strong passion for music, ability to work in a fast paced and dynamic environment as well as impeccable organizational skills
Ability to handle multiple at a time, and strong ability to prioritize tasks
Strong written, verbal, and detail-oriented communication skills with the ability to communicate complex information
Detail oriented, highly organized and quality conscious
They should be numeric and possess good written skills and be able to work under pressure and manage multiple deadlines/ deliverables
Expert level written and verbal communication skills, strong decision making ability and attention to detail
Proficient with Microsoft Office tools (Outlook Word, Excel, and PowerPoint) and ability to be proficient using the company’s financial software system

Create a Resume in Minutes

15 Office Assistant resume templates

Read our complete resume writing guides

Office Assistant Resume Examples & Samples

Front desk coverage for breaks, lunches, vacations
Sort and distribute incoming office supplies
Help with filing in various departments
Set up, order, pick-up and clean up client lunches
Keep conference rooms neat and orderly at all times
Assist with special projects and duties as assigned
Keep copiers throughout building stocked with paper
Three years of office experience
Strong organizational skills, particularly for filing
Excellent interpersonal skills, dependability and self-starter skills
Must have driver’s license and valid vehicle insurance

Office Assistant / CSA Resume Examples & Samples

Assist as an operational sales support to the Fashion Advisors
Possess a thorough knowledge of company policies as they relate to Customer Service and Administrative tasks
Audit sold holds & work with Fashion Advisors to process expired ones
Process/maintain correspondence w/ FCS for RTVs, Repairs, COGs, Damages
Order/maintain adequate supply levels (office, bank, cleaning, selling & shipping supplies)
Order spare parts/repair kits
Maintenance of record storage, be in compliance w/ PCI policies
Conduct audits for CSB binder
Identify/coordinate boutique repairs (Phones, a/c, elevators, security monitors, etc.)
Maintain LP board & POS binders w/ Ops updates
Understanding of administrative functions in a retail environment
Logical proactive skills
Computer literate in Word and Excel
Drive and Initiative
Excellent communicator both written and verbal
Team player and team builder

Office Assistant Resume Examples & Samples

Maintains a neat and orderly desk and guest reception area
Acts as the first point of contact, meets and greets all guests in a friendly and professional manner, answering any questions, and directing them to the appropriate individual
Manages and maintains, all Discovery employee, CW, temporary, visitor, and contractor access codes, alarm codes and office keys
Assists with food/beverage catering for all department events, meetings, luncheons, etc
Manages conference room reservations
Assists in organizing and managing all special events happening throughout the building
Answers main phone line and directs calls to the appropriate individuals
Maintains and distributes (monthly) updated DDN Office Phone Directory Extension List
Responsible for handling both outgoing and incoming deliveries including calling for pick up of outgoing packages, confirming delivery of packages (upon request), receiving incoming deliveries, and notifying individuals of packages delivered for them
Orders office and pantry supplies
Maintains and stocks bathrooms and kitchens
Manages cleaning crew and other vendors as needed
Assists Director of Operations in additional tasks as needed

Office Assistant Resume Examples & Samples

Process incoming telephone calls in a timely, professional and effective manner
Conduct accurate opening and closing functions of the boutique
Process incident reports (variances w/ deposits, store incidents, etc.)
Possess a thorough knowledge of all systems as they relate to Customer Service, POS and Inventory Control
Process invoices for payment to vendors
IT contact point person
Maintain/process cities permits
Update employee information lists
High level of accuracy
Strong problem solving ability
Leverage Innovation

Office Assistant Resume Examples & Samples

Ticket management
Daily fulfillment of internal and external ticket requests
Shipping and tracking of all NBA, NHL, MLB, College and other tickets
Manage ticket inventory, logs and shipping via Spotlight
Assist other departments with office projects
Perform and oversee general administrative support assignments
Serve as back-up administrator for EA and internal departments
Process incoming and outgoing mail; sort and distribute USPS mail
Maintain postage meter and UPS shipments
Pack and ship computers and production equipment
Research and track all shipping problems
Enforce security procedures to all staff and visitors
Greet guests, answer phones, and route messages
Order office, medical and break room supplies for all departments
Receive and stock supply shipments; schedule service repairs for copiers and faxes, coffee, water, vending machines
Process office related invoices and various clerical duties
Schedule office maintenance
Bachelor’s degree preferred; fundamental knowledge of Southeastern sports and familiarity with professional and collegiate teams preferred
Good organizational skills and attention to detail
The ability to multitask and work effectively under changing priorities and daily time constraints
Must be able to effectively manage multiple projects and meet deadlines

Office Assistant Resume Examples & Samples

Intermediate level of PC skills (MS Office, Outlook)
Detail oriented, well organized and able to manage time
Ability to deal with confidential materials in an appropriate manner
Business Numeracy (Working)
Influence (Working)
Problem Solving (Working)

Office Assistant Resume Examples & Samples

HSC passed
2+ years working experience overall,
Adapt at handling large volumes of documents and work in a deadline driven environment
Uses initiative and innovates
Works well in teams
Has high sensitivity and ability to maintain and manage confidential data in a secure manner, with alertness to notices and question exceptions
Reasonable ability to understand, speak and write English
Has a client servicing focus

Office Assistant Resume Examples & Samples

Requires a Bachelor’s degree or equivalent experience
Requires 1+ years experience in related field
Advanced knowledge of business desktop applications
Knowledge of proper English usage, grammar, spelling, vocabulary and of generally accepted office practices, procedures and equipment
Basic Microsoft Office Skills (Word, Excel, PowerPoint)
Ability to communicate effectively both orally and in writing and to establish and maintain cooperative working relationships with persons contacted of performing assigned duties including Company management
Verbal and written communication skills
Ability to organize and prioritize workflow
Ability to adhere/respond to established time frames and schedules

Accounting Office Assistant Resume Examples & Samples

The ideal candidate should have a strong knowledge of Microsoft Office applications, strong oral communication skills and the ability to maintain high customer service standards
Must must be punctual, organized and able to prioritize multiple tasks in a fast-paced environment
You will assist the controller with a variety of tasks including, but not limited to accounts receivable, accounts payable and general ledger
A minimum of two years experience required
A two year college degree preferred but not required

Accounting Office Assistant Resume Examples & Samples

Accounting office experience
Strong abilities in navigating computer systems and experience with saving and naming documents
Proficiency in typing letters in Microsoft Word and working in tables in Excel

Account Representative / Office Assistant Resume Examples & Samples

Patient verification/eligibility
Assisting with front desk whenever the secretary is out to lunch or on vacation
Meeting and greeting visitors
Good administrative skills
Proficiency with Microsoft Excel, Word

Office Assistant Resume Examples & Samples

Managing all office communication across head offices, correspondence with affiliates including highlights and newsletters
Supporting the work of the affiliate sales team in their daily work, providing them necessary tools to use in the market (e.g. Reports, presentations etc)
Reception, phone call, general organisation e.g. Agenda, trips, couriers
Contact with local agencies through Affiliate marketing (e.g. MMD, creative and event agencies, legal consultants)
Managing the company cars and any HR fringe benefits in liaise with the DNE HR department
Coordination with finance regarding billings, subscriber reports, debts and local accounting companies
Handling of premium items, ordering of office supplies
Monitor and supervise languaging of Cablepack as well as local Discovery websites
Collecting information from the marketplace via the sales people, manage AFS and contracts

Mortgage Loan Loan Office Assistant Resume Examples & Samples

Public speaking skills with the ability to make effective presentations
Proactively communicating with all other parties about loan statuses and participate in weekly pipeline updates
Aid in the development of a customer database in support of the pursuit of new marketing opportunities

Office Assistant & Workroom Coordinator Resume Examples & Samples

High proficiency in Microsoft Office Suite products
Extremely detail oriented and organized especially with proposals, and mathematical activities
Excellent written and verbal English communication skills, including polished and professional appearance and phone manner
Bookkeeping ability a plus, Knowledge of Quickbooks
Ideal candidate should have a minimum of 1-2 years working within the home/interiors/design industry. Experience with made to order furniture and window treatments is preferred

Office Assistant Resume Examples & Samples

Assists management in all procedures and internal and external efforts
Handles electronic invoicing, conciliation of policies, credit notes, and invoicing analysis
Create payment orders and control receivables
Controls and processes expenses and requests reimbursement
Processes purchase orders received from customers
Issues invoices to customers
Develops sales reports
Assists management in monitoring the order and cleanliness office
Supports the office with regular and administrative tasks
Bachelor truncated, Technical School or recently graduated in Business Administration, Marketing, or another substantially similar field
Demonstrated proficiency using Word, Excel and PowerPoint
Demonstrated knowledge using ERP systems
Demonstrates proficient presentation skills

Office Assistant Resume Examples & Samples

Processes daily mail, including pickup, receiving, sorting and distributing incoming and outgoing mail
Assists with the scanning of documents to PFx Engagement binders
Going to various bank offices for client needs
High School Diploma/GED required
Minimum of 1 year of related experience
Prior experience in a professional services firm preferred
Must have good verbal and written communication skills
Ability to manage multiple tasks and prioritize workload to meet deadlines
Exercise good judgment in maintaining information, records and reports
Able to operate a multi-line phone system and all other office equipment
Basic knowledge of Microsoft Word, Excel and Outlook

Office Assistant Resume Examples & Samples

HauteLook, Nordstrom or other retail experience; experience in a corporate office setting preferred, but not required
Ability to effectively build relationships with customers, peers and leadership
Demonstrated flexibility and ability to multi-task
Proficiency with MS Office suite
Clear and effective written and verbal communication and strong interpersonal skills

Receptionist & Office Assistant Resume Examples & Samples

Welcome and assist visitors, serve as the first point of contact for FHL
Answer phones, address or redirect inquiries, and relay messages to staff in a timely manner
Open and close High Line Headquarters elevator daily
Manage incoming and outgoing mail, packages, and deliveries
Keep kitchen and conference room areas clean and free of clutter throughout day
Ensure office copy and supply rooms are organized, stocked and free of clutter, monitor and maintain equipment
Order, stock, and distribute office and kitchen supplies
Coordinate conference room services and event set-ups, including: scheduling, furniture configuration, ordering food, troubleshooting office technology, and set-up and break-down
Support internal staff events such as lunches, parties and happy hours
Assist with other related clerical duties such as booking car services, photocopying, faxing, filing, collating, running errands
Collect agenda items, record minutes and circulate notes from staff meetings
Assist with staff onboarding and orientation
Verify storage guidelines are adhered to throughout the building
Participate in the accounts payable process, track office-related expenditures, and manage petty cash
Purchase and maintain office equipment and technology
Coordinate with building maintenance staff for repairs
Work with the Operations Manager to refine and administer office policies and procedures
Perform a fire safety role as part of the building emergency plan
Assist with uniform distribution, locker assignments, and other duties as assigned
A self-starter with a positive attitude and “roll-up-my-sleeves” mentality
Strong organizational skills, ability to prioritize, detail-oriented, capable of managing multiple projects at once
Possess great interpersonal skills and work effectively with a wide range of people
Assist others with professionalism, responsiveness, and a customer-oriented mindset
Self-motivated and resourceful
Receptive to feedback
Proficient in Microsoft Office and be a quick study on new computer programs
Full-time experience in an administrative support capacity preferred
Ability to lift boxes weighing 25 lbs required
Ability to work overtime and weekends, as needed
Driver’s license preferred

Office Assistant Resume Examples & Samples

Maintain various databases and basic management reports
Handle incoming telephone calls and both incoming and outgoing mail for office
Provide book-keeping
Face to face customer service
Working knowledge of accounting software
Phones, Mail and general office skills
Book-keeping
Excellent computer skills including Microsoft Outlook, Word and Excel
Must be a critical thinker
Must take initiative
Must be able to fulfill task in a timely and organized manner and be able to multitask

Reception / Office Assistant Resume Examples & Samples

Manages the reception area, telephone switchboard and receiving visitors
Strong experience in handling reception and office administrative related work
Demonstrated ability to manage call inquiries
Proficient in English and Mandarin or Cantonese
Proficiency verbal communication skills. Fair written skill would be an advantage
Computer skills preferred. (i.e., Excel, word.)
Ability to work on multiple projects within specified time frames
Demonstrated ability to work in a multi-cultural environment
5 years experience in office administrative and reception work
Secondary level
Proficiency in English (spoken). Written would be a plus
Ability to communicate in other languages would be a plus

Office Assistant Resume Examples & Samples

Manage all incoming and outgoing packages and mail for office
Daily organization of products, packages, fabric swatches, clothing racks, and samples to keep office tidy
Assist with moving furniture and fixing broken equipment
Assist as needed at photo shoots and events
Liaison with Building Manager, Building Engineer, and contractors/vendors as needed for facilities
Wipe down pantry appliances, tables, counters, refrigerator
Remove all trash and bring it to a designated area in the building
Restock refrigerator with drinks. (Provided by Uniqlo)
Restock cabinets with all supplies. (Provided by Uniqlo)
Wash all dishes, dry them and place back in cabinets
Perform routine walkthroughs of the space and address discrepancies as needed
To work directly with the Office Manager and assist to Uniqlo’s needs
High School Degree or GED, some college preferred
Be able to lift 50+ lbs
Strong communication and time management and skills

Office Assistant Resume Examples & Samples

Billing; creating job invoices and following up on all outstanding invoices
Assisting the agents in the arrangement of travel for our artists (including flights, hotels and car services)
General office assistance (fielding phone calls, supply ordering, running errands, arranging messengers as needed)

Office Assistant Resume Examples & Samples

Perform general administrative duties daily to ensure the floor and office run smoothly
Heavy calendar management
Answering phones, relaying messages, opening/closing the office and coordinate all meeting details
Manage supplies for the office
Work with outside vendors, maintain stock and organize all office supplies as well as catering, beverages, and plants
Maintain logs/records; subscriptions, dealer list, courier list, employee lists & intranet extension list updates
Provide personal/business support to several senior members of the London office
Facilities Support: coordinate repairs, and liaise with building management, some technology support, coordinate plumber/electrical work, etc

Receptionist & Office Assistant Resume Examples & Samples

To be a point of contact for all clients by email /telephone or verbal instruction and ensure that any instructions or requests are dealt with in a timely fashion, passing that information to the relevant in house department accurately, and liaising closely with Office Coordinator
Managing of all inbound and outbound deliveries via Reception. Maintaining accurate records and following the correct procedures relating to the security and notification of deliveries
Booking passenger cars and couriers, maintaining accurate records of these bookings, and passing on accurate billing information
Ensuring that the correct and complete handover of information is always maintained between the various front desk personnel including Security and Runners, and scheduling
Maintaining a tidy reception area
Fire Marshall in charge of the ground floor and knowledge of all health and safety and fire procedures
Exceptional customer service
Computer literate. In particular, very good working knowledge of Microsoft Office (Word, Excel and Outlook)
Previous experience of managing a switchboard
Experience of maintaining a security access system is desirable
Able to remain calm and effective in difficult situations
Problem Solver

Cashier / Office Assistant Resume Examples & Samples

Handles customer complaints, when necessary, refers dissatisfied customers to the appropriate individuals for resolution
Benefits
FSA – Flexible Spending Account
Life Insurance
Ambassador Program - Friends and Family pricing
MileOne is an equal opportunity employer and we maintain a drug free working environment

Office Assistant Resume Examples & Samples

Assist the Head of Buildings Services in planning, organising and overseeing several major refurbishment projects in both our Integrated Advertising building and at one or more of our Film VFX buildings
Liaise and follow up with the core project team and other key stakeholders at Framestore
Organise meetings with contractors and suppliers and chase up quotes
Help to update the budget, keep track of costs and enter them in the project spreadsheet
Work with Moves and Changes department and other members of staff where re-organisation of desks/seating is required
Keep track of the schedule and flag any delays/issues to the Head of Buildings Services
Ensure internal milestones are met within the schedule
Organise regular meetings with the core project team, take notes and follow up on action points
Strong communicator - able to liaise with people at all levels of an organisation, both internally and externally
Positive 'can-do' approach to work
Able to work on own initiative but also as part of a wider team
Intermediate level computer skills - you will be required to contribute to budgetary spreadsheets, raise purchase orders etc
Proven experience in assisting in the running of projects to tight deadlines
An interest in or previous knowledge of the VFX industry

Office Assistant Resume Examples & Samples

Assist in providing relief for receptionist at lunch and breaks
Pick up, sort, and distribute incoming and outgoing mail and packages
Purchase items and process invoices
Stock items in kitchens and supply hubs
Stock paper boxes to copier rooms (heavy lifting)
Assist with set-up and clean-up of company-wide catered meals on Mondays and Fridays
Maintain conference room supplies and furnishings
Assist in maintaining kitchens with great attention to detail and cleanliness
Assist with facility repairs and maintenance
Interface with building management and all facilities vendors (janitorial, security, and others)
Work with MS Outlook, Word, and Excel to create and update documents
Perform tasks and special projects as needed
Exceptional customer service skills and a professional, personable demeanor
Problem-solving and critical thinking skills
Outstanding initiative, a strong work ethic, and a team orientation
Impeccable attention-to-detail and personal organization
Impeccable integrity and professionalism
Minimum one year of experience preferably in the hospitality industry or a professional corporate environment
Familiarity with Microsoft Outlook, Word, and Excel
Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks

Office Assistant Resume Examples & Samples

2+ years of previous Administrative experience
Microsoft Office/Suite proficient experience
Working knowledge of Visio

Office Assistant Resume Examples & Samples

Processes daily mail including receiving, sorting and distributing incoming and outgoing mail (certified letters, USPS, FedEx, UPS, etc.); track overnight deliveries
Heavy volume of copying and binding of financial statements, presentations and proposals; maintains inventory of supplies needed for binding; reviews work for quality and accuracy
Assists professional staff with the scanning of documents to PFx Engagement binders
Operates and maintains various office equipment; stocks paper in copy machines and printers daily; changes toner cartridges; maintains inventory of necessary toner for each copier, fax machine and printer
Maintains lunchrooms; supplies in the lunchrooms; bi-weekly refrigerator cleaning
Maintains training/conference rooms; work rooms and hoteling offices/cubicles; reviews training/conference room schedules for meetings and events and set-up accordingly
Assists Office Manager with responding to facility related requests and enter them into building office database for service
Provides relief receptionist support for lunch/breaks or absences; greet visitors; schedule conference rooms when necessary
File maintenance
Minimum of 1+ years of related experience required

Buying Office Assistant Resume Examples & Samples

Order entry into our POS system
Constant e-mail communication with buyers and vendors
Checking order confirmations
Placing orders on behalf of the buyers
Handling damages and RTVs
Assorted store tasks
Strong problem solving skills with the ability to make independent decisions and use good judgment
Highly organized and process oriented with strong attention to detail
High level of professionalism and ability to prioritize multiple tasks in a fast paced environment
Computer proficiency, including Word, excel, Outlook and Power point
Ability to prioritize and organize large volumes of work to ensure completion wit in deadlines
Great at follow thru and follow up
Able to start ASAP

Office Assistant Resume Examples & Samples

Facilities responsibilities
Experience with trouble shooting printers, setting up computers, and associated peripherals
Experience in ordering supplies and maintaining inventory levels
Exceptional client service and interpersonal skills
Able to work with minimum supervision
Flexibility to work occasional overtime to meet deadlines

Office Assistant\pa to VP Resume Examples & Samples

Experience in planning and knowledge of IT project
Bi-lingual French, English
Confident, proactive, flexible approach
Must be able to work independently and have demonstrated ability to use initiative
Professional manner
Excellent time management, organisational and project management skills

Accounts / Office Assistant Resume Examples & Samples

Carry out cash and bank reconciliations
Prepare and file tax returns
Assist with the week, month and year end accounts process as required
Carry out general office administration duties
Carry out front reception and secretarial duties
Schedule client and internal meetings
Carry out any appropriate ad hoc assignment as required
Minimum of 1 to 2 years' accounts and office assistant experience
Excellent communication skills - both verbal and written
Positive, personable, motivated and adaptable

Office Assistant Resume Examples & Samples

Answering incoming phone calls and reporting results of high school games
Accurately and quickly transcribing reported score information to Data Center collection mechanisms
Make outgoing calls to schools, coaches, member newspapers, and other media organizations to collect missing scores
Search internet sites for scores and schedule related information
Make outgoing calls to schools and other athletic related organizations to collect team schedules and tournament pairing information
Input collected schedule information into Data Center sports database
Update Data Center sports database with school and coach contact information
Answer incoming phone calls and report election results
Accurately and quickly transcribe or input election result information into election database
Utilize internet to obtain election results
Make outgoing phone calls to election stringers to ensure timely capture of election night information
Assist in preparation of informational mailings to election stringers
Ability to navigate Internet
Basic understanding and ability to use Excel spreadsheet software
Ability to quickly and accurately enter large volumes of data using computer
Self-directed and able to work effectively with others in a fast pace environment
Basic knowledge of high school sports and the elections process

International Bureau Office Assistant Resume Examples & Samples

Provide day-to-day administrative support to the Editor, Finance and Administrative Manager and the journalistic staff
Organise travel bookings including flight, hotel and car pick up arrangements
Handling documentation
Handling phone calls, if necessary
Support joiners, movers, leavers process and updating of HR data
Handling office petty cash
Help organise the logistics of training courses/office events
Perform ad hoc tasks as required

Office Assistant Resume Examples & Samples

First point of contact for Team Mates’ questions
Trouble shoot for a wide variety of Admin/Facility/IT issues that could come from all corner of the organization
Be "the face/voice" of UA with a goal of delighting our internal and external customers
Ideally educated to degree level or 1 or more years related experience; or equivalent and related experience
Ideally from within the Sporting Goods industry or has a keen interest in sport
The ideal candidate should also demonstrate a strong track record of achievement and progression and be ready to take the next step to greater responsibility
A self-starter who can demonstrate the drive and ambition that fits with the UA culture and pace of change!
Strong Interpersonal skills & demonstrable track record of good Relationship building
Ability to work cross-functionally with other areas of the business
Team Player. Loves being part of a team, both leading and serving; demonstrated deep commitment to colleagues
Humble & Hungry. Confidence without arrogance; driven to continually “up their game" regardless of prior successes
Unparalleled Integrity. In good times and bad, lives the UA Way; takes ownership for mistakes; delivers tough messages directly; doesn’t “back-channel”
Action Oriented. "Can do" and "does do" attitude; authentically engaged with people and situations. Commits to stretch goals and delivers; holds self to highest performance standards
“Gets” Under Armour. Passionately embraces the challenge and effort to keep UA unique; committed to go the extra mile to build/protect the brand

Office Assistant Resume Examples & Samples

Dutch HBO-MBO
Proficient in Dutch and English
Banking/Blue chip experience preferred
Solid secretarial skills base
Strong experience in supporting senior individuals - preferred
Excellent Microsoft Office skills, including: Word, PowerPoint, Excel and Outlook
Solid knowledge of CS policies, systems, processes and key contacts eg, MyAccess, GARS, TALT, MyPerformance, MyShop, MyT&E, CERF, Spider, IT support, etc
Accurate and quick typing skills with keen ability to proof read work
Basic understanding of Investment Banking Division and products

Office Assistant Resume Examples & Samples

Must have specialized/technical training or a combination of equivalent experience/education
Must possess a minimum of 2 years of administrative / office support experience
Must possess accomplished general office and organization skills
Must be able to operate, maintain and demonstrate varied office equipment
Typically possesses experience troubleshooting IT issues for classroom equipment
Demonstrated experience responding to and routing internal and external customer calls/inquiries as well as receiving visitors
Typically possesses experience establishing, organizing, and maintaining complicated unit filing systems, logs, statistical data and other records
Typically possesses experience with Bluejeans software
Must be able to understand and apply University policies and procedures
Must be able to maintain confidentiality and handle sensitive information
Able to work a flexible work schedule and adjust hours as needed for coverage
Demonstrated ability to work independently and in a team environment
Demonstrated ability to exercise initiative and perform well under pressure with minimal supervision
Demonstrated ability to maintain a high attention to detail and quality of work
Prepare classroom A/V equipment for daily usage. Start/up, troubleshoot IT issues
Trains and assists others in the use of office equipment. Operates and maintains office machines (e.g., replaces ribbons, paper, toner) and may troubleshoot minor problems. Reports malfunctions and /or arranges for maintenance and equipment repair
Performs assistance to students, faculty, staff and visitors. Resolves problems and follow-up to ensure full customer satisfaction without unnecessarily referring to other staff members
Uses or more standard software packages to enter, store, process and retrieve electronic data
Receives visitors and ascertains pertinent information. Answers telephones and provides information or refers calls .Takes and delivers messages. Schedules appointments and maintains calendar(s)
Prepares and processes correspondence, reports, course materials and/or other documents that are complex and/or highly specialized. Proofs own work for accuracy and completeness. Ensures critical deadlines are met. May schedule and oversee others involved in similar tasks for critical or high volume projects
Assembles and organizes data from difference sources for internal reports and special studies. Determines software format and layout for optimum results
3 years of administrative / office support/ IT support
Knowledge and experience in unit or departmental systems and procedures
Experience in Higher Education
Experience in Windows 7, MAC OS, Web Ex.,
Experience with Bluejeans

Office Assistant Resume Examples & Samples

Act as the main internal and external contact for enquiries and issues regarding the office and its functioning
Maintain supplies of office equipment, including IT and stationery
Maintain the condition of the office and liaise with the building management on any necessary repairs
Act as first point of contact for incoming inquiries and directs to correct person or department where relevant
Assist the commercial team with diary management, travel arrangements, meeting preparation where necessary
Be proficient in a range of office software, including Microsoft Office and Google Docs
Have strong verbal and written communication skills

Office Assistant Resume Examples & Samples

Keep general areas of the office clean and tidy at all times
Ensure the kitchen is clean and dishes are washed periodically
Ensure trash is cleaned out after breakfast, lunch or any other event to avoid bad smells and odors
Carry out periodical checks on all visiting areas/meeting rooms and ensure they are clean and tidy
Prepare refreshments (tea, coffee, water, biscuits, etc.) for meetings
Make and serve tea/coffee to guests and executives
Available to receive vendors during delivery times
Ensure that all main entrances to the offices are closed after official working hours
Ensure all electricity is switched off after official working hours
Portray a professional image at all times by providing a courteous service
Deliver documents across different floors and to dispatch team as appropriate
Assist with other duties in the office, as requested by the immediate supervisor, when workload permits
Provide support to other office messengers during busy periods, if workload permits
A High School Diploma
A minimum of 2 – 4 years
Exposure of working within a multi-national multi-cultural corporate environment Skills
Good English communication skills, knowledge of Arabic is preferable
Ability to communicate in an effective manner
Presentable, friendly and well groomed/dressed

Ticket Office Assistant Resume Examples & Samples

Process walk-up ticket sales at the McKechnie Field Box Office using the tickets.com
Answer all incoming phone calls to the ticket extension and return all voicemails
Process all completed new and renewal season ticket orders in tickets.com
Keep an updated database of all season ticket holder paperwork and information
Assist with any ticket requests, relocation requests, or customer service issues
Assist in the execution of printing and mailing season ticket orders
Work the will call window on selected games
Provide exceptional customer service to all customers
Print and sort will call orders each game
Assist in the processing of group ticket orders
All other duties as assigned by supervisor

Office Assistant Resume Examples & Samples

Coordinates all of the functions, duties and responsibilities for the daily operation of the office
Cooperates with the staffer to collect new patient information and helps schedule staff based on skill level and care needed
Assists with problems that may occur within the daily operation of the office
Insures compliance with departmental and hospital Policies and Procedures
Takes phone inquiries from clients as needed
Supports the staffing person in meeting client needs through creative staffing
Verifies that the master schedule is up to date
Maintains a current client roster and assigns chart numbers to all new clients
Completes a monthly census report in a timely manner
Mails out Service Agreements and Employment Finders Fee forms
Sends information letters to clients as requested
Verifies time cards with the master schedule for an accurate payroll
Sends out bills for the services rendered every four (4) weeks
Copies checks received and attaches the checks to the bill for credit to the department
Adheres to Personnel Policies and Procedures
Dresses professionally
Reports all untoward staff behavior to the Director
Supports Verdugo Hills Hospital at all times through positive interactions with clients and staff
Is open to change, is flexible and accepts new Policies and Procedures in a positive way
Is involved in the conduction of orientation for the department
Accepts guidance and direction from the Director
Takes call as scheduled to cover the program
Willing to perform related duties as assigned

Office Assistant Resume Examples & Samples

Must be available to work a schedule of 8:30AM – 5:30PM
Proactive in identifying and solving problems a plus
Ability to lift 20 pounds

Receptionist / Continuity & Office Assistant Resume Examples & Samples

Professional appearance a must
Outgoing and great team player
Able to lift up to 25 pounds

Office Assistant Resume Examples & Samples

Assist with reception duties when needed
Helping arranging lunches for office meetings
Generate expense and claim form submissions
Assist with administrative office tasks including printing, filing and data entry
Update CRM system with new contact information
Work closely with the administration team to ensure the smooth running of the London office
Assist with the development and co-ordination of company events
Support Admin team with ad hoc tasks
Support visiting international employees with all necessary arrangements
1 - 3 years of previous administrative experience in financial services or the corporate sector, with some exposure to PA tasks and responsibilities
Previous experience with international travel arrangements, including visas, transfers is an advantage
Strong Microsoft Office knowledge
Typing speed of at least 65 WPM
Previous experience with organising events is an advantage
Good communication skills, particularly with regards to telephone and email
Outgoing "can-do" attitude and friendly personality
Must have the right to work and live in the UK without restriction

Firm Management Office Assistant Resume Examples & Samples

Provide overflow coverage to all senior Executive Assistants and be able to step in and provide high-level coverage for senior management working on the Executive Floor
Ability to hot desk during holiday/sickness cover as required – having built an understanding of each of their roles and relevant executive requirements.Ensure handover notes are kept up to date for ease of coverage
Provide secretarial and administrative assistance to support team members within Firm Management
Act as a point of contact for Chairman of MSIP when he is in London for Board/Committee meetings. Liaising with CoSec to ensure flawless coverage
Point of contact for overseas senior executives visiting London - assisting FM visitors and their requirements; floor access, catering, IT etc
Automatic phone cover across the floor with concise messaging
Act as central co-ordination for all Firm Management event i.e. Off-sites, client entertaining, community affairs – GVM and any ad-hoc events
Scheduling of external candidate interview schedules for senior BU’s
Arrange internal office moves/new starters and transfers
Point of contact for 11th floor room booking enquiries
Coordination of floor maintenance/cleaning/IT testing
Ad-hoc administrative support; printing, binding, research, meeting room confirmation
Stationery ordering and coordination/responsibility for FM print room (organisation and supplies)
Maintaining central archive/filing system
Sourcing/printing of newspaper articles/reports: MS Research, FT,WSJ/Clifford Chance/McKinsey etc. (FACTIVA)
General daily printing
Adding business cards to contacts
Ensure printers are filled every night before leaving
Ad-Hoc responsibilities/Project work: EOC, EMC, ALP, Marco Management and VCCH
Pro-active ‘can do’ approach; ability to use own initiative and judgement, confident to work alone
First class attitude, level of service and someone who takes full ownership of their position/role
Loyal and honest; discreet, highly professional manner, mature attitude to the working environment
Flexibility to adapt to different roles, tasks and working hours
Strong team player; develop good working relationships with other Assistants both domestically and internationally, within the team, externally and across the Firm
Articulate; an effective communicator, extensive verbal and written interaction
Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively professionally and efficiently
An experienced, confident, friendly, personality required, who is able to liaise with people on all levels to achieve work goals
Highly organised and capable of multi-tasking to meet deadlines and persistence to follow up on outstanding items as necessary
Flexibility, excellent time management and prioritisation skills
Attention to detail; clear and concise written and verbal communication
Creative thinking; help devise and maintain processes to facilitate an organised environment
Skills; Word/PowerPoint/Excel/Outlook/CRM and all other Microsoft applications, FACTIVA, minimum 50 wpm typing

Office Assistant Resume Examples & Samples

Professional experience with a medical front desk
Experience making copies
Insurance verification experience

Physician Office Assistant Resume Examples & Samples

Ability to handle acutely ill patients in stressful situations with a positive demeanor
Experience in an administrative role
Prior healthcare industry experience

Office Assistant Resume Examples & Samples

Excellent organizational skills and ability to prioritize and multitask
Able to work independently and is self-motivated
Resourceful and good problem solver
Demonstrate confidentiality, common sense and sound judgement
Ability to effectively handle pressure
Team player, able to work effectively with staff at all levels
Working knowledge of Microsoft office applications: eg Word, Excel, Power Point & Outlook, along with the ability to learn and use new software programs
Given nature of job, will be required to have a flexible work schedule
3-5 years of experience in an office environment
Experience working in the financial management industry would be an asset

Office Assistant Resume Examples & Samples

Prior administrative experience
Knowledge or experience in mortgage, sales, customer service, telemarketing, and/or real estate
Familiarity with Lotus 1-2-3, Microsoft Excel and Word

Temporary Office Assistant Resume Examples & Samples

Associates or bachelor’s degree preferred
Administrative or office experience working in a professional environment
Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously
Ability to work independently in a fast-paced environment with general supervision. Must be proactive, have good follow through skills and work effectively as a team player
Ability to complete work projects with speed and accuracy, often under pressure and/or short deadlines
Demonstrated proficiency with Microsoft Office products
Experience with CRM and database programs
Demonstrate reliability in attendance and work performance
Performs other duties and miscellaneous special projects as assigned

Procurement / Office Assistant Resume Examples & Samples

PURCHASE ORDER AND INVOICE PROCESSING: Assist with purchase order setups and invoice submittals
PHONES AND VISITORS: Answer phones and greet visitors. Monitor entry of all guests/visitors and buzz them in
RESPOND TO REQUESTORS: Process incoming mail and phone calls, and direct requests to the appropriate staff member. The USC Shoah Foundation Institute receives a tremendous number of requests of various types that come to the Institute via phone calls, mail and emails from people all around the world. Requestors include Holocaust survivors, interviewees from the Archive, family members of interviewees, donors, scholars, educational partners, the general public and many others
SHIPPING/MAIL REQUISITIONS: Provide shipping assistance and coordinate mail requisitions
SUPPLIES: Maintain inventory of office supplies and print materials (letterhead, envelopes, business cards, note pads, shipping labels, buck slips) and coordinate orders to keep office supplies and print materials in supply for staff use
PAYMENT STATUS CHARTS: Maintain department charts for tracking purchase order set-ups, miscellaneous orders and invoice payments
EXPENSE REPORTS: Prepare and submit DVQEs as needed
SPECIAL PROJECTS: Various special projects, as assigned, to assist other staff members

Office Assistant Resume Examples & Samples

On-site parking included** Responsibilities
Checking e-mails daily and filing in correct sub folder
Maintaining customer details
Maintaining order quotations & invoices via spreadsheet
Typing out quotes, invoices and prices for director to check and submit to client
Maintaining the filing system and keeping organised and up to date
Updating the holiday spreadsheet
First point of contact; answering the phone and taking messages
Dealing with post, stationary ordering, and printing
Updating social media and company website
Matching purchase order forms with invoices and ensuring invoices have correct information included
Monthly reconciliation of suppliers statements
Producing reports on excel from SAGE with balance for director to pay suppliers every month
When payments have been made, update in spreadsheet
Reconciliation and checking of discrepancies
Checking market competitors
Process contractors details and their timesheets
Monthly completion of tax returns and completion of payment confirmations
Match receipts with payments made from suppliers lists
Reconciliation of weekly bank statements
Payment of contractor and settlement of their account

Office Assistant Resume Examples & Samples

Perform administrative duties for executive management, such as screening calls; managing calendars; making travel, meeting and event arrangements
Assist with financial and HR administration, tracking, and reporting
Assist with overflow work from operations personnel, and fill in for the office receptionist as needed
Perform various Internet research functions and use word processing, spreadsheet and presentation software
Filing and data entry
Manage basic client and vendor relations
Assist in special events planning, including coordination, communication, and administration

Office Assistant / Asistente Administrativo Resume Examples & Samples

Assist management in all procedures and internal and external efforts
Control and processes expenses and requests reimbursement
Manage phone calls and meetings with suppliers and customers
Perform administrative activities related to customer service
Manage files, supplies and office resources
Develop Sales reports
Administrative activities related to sales and marketing
Support marketing with management and tracking of Product Consigment and/or write-offs
Assist management in monitoring the order and cleanliness office
Accept and complete projects and other duties as assigned by General Manager
Must possess a minimum of 3 years administrative experience performing a role substantially similar to the essential functions of this job description
Demonstrated knowledge using ERP systems, preferably Oracle
Demonstrated advanced fluency in English (Written, read and spoken)
Demonstrated strong and effective verbal, written, and interpersonal communication skills
Must demonstrate an attitude of service and good presentation

Office Assistant Resume Examples & Samples

Intermediate computer skills including outlook, word and excel
Ability to use own initiative and ask questions where required
Ability to solve practical problems and deal with a variety of situations for which there may be little precedence
The individual must have excellent interpersonal, organisational and communication skills
They should be numeric and possess good written skills and be able to work under pressure and manage multiple deadlines/ deliverables

Office Assistant Resume Examples & Samples

Reception management and hospitality – answer phones and direct calls, meet and greet visitors
Assist with managing incoming and outgoing mail, deliveries, and FedEx/UPS shipments
Assist with internal office events including meetings, luncheons and trainings on an as-needed basis
Maintain a clean and inviting workspace
Help with small projects and general assistance

Office Assistant Resume Examples & Samples

Managing all office communication across head offices
Supporting the Supports the Ad Sales, Finance and Channel Directors based in Romania with travel, expense and diary management when required
Supports CM and visiting team members with local logistics
Coordination with finance regarding billing and invoice payments for services
Supports the marketing team (under Channel Director) with administration, including the accurate raising and processing of POs to ensure timely processing for the Finance Director
Liaison with agencies and suppliers as required across the region for sales and marketing teams
Additional ad-hoc duties as required

Junior Office Assistant Resume Examples & Samples

General support for Soft and Hard Services including, general admin duties, lease admin, analytical comparison, health and safety
Assistance with access passes and security
Field and log calls to the Facilities Helpdesk
Dealing with ad-hoc Facilities requests, escorting contractors, liaising with the Postroom and Reception teams
Skilled in Microsoft applications software (Outlook, Word, Excel, PowerPoint would be an advantage
Excellent written and verbal communication skills; able to communicate confidently
Demonstrates strong customer focus
Demonstrates an adaptable and flexible attitude
Is dependable and works collaboratively within a team
Ability to work in a busy and pressured environment, able to work on own initiative

Office Assistant Resume Examples & Samples

2+ years of related Administrative experience
Microsoft Office/Suite proficient (Word, Excel and Access)
Excellent communications skills (written and verbal)
Arts or Educational background

Office Assistant to the Ciso Office Assistant Resume Examples & Samples

Must possesses an Associate’s Degree or combined experience/education as substitute for minimum education
Must possess a minimum of 2 years of administrative, clerical and/or secretarial experience
Typically possesses 3 years of general office experience in a university setting with some supervisory experience
Must possess experience managing and maintaining an executive’s calendar
Must be proficient with Microsoft Office Suite (including Word, Excel, Outlook and PowerPoint)
Must have experience with heavy calendar management
Demonstrated experience answering phones, scheduling appointments and maintaining calendars
Demonstrated experience working in a multi-task environment, taking direction from multiple staff with minimal supervision
Strong written and communication skills
Demonstrated strong personal mastery, including ethics, interpersonal skills, and engage in continuous learning
Performs a variety of moderate to complex clerical functions, as assigned, which may include: researching data, proofreading, editing, preparing and processing correspondence, reports, other documents, establishing and maintaining unit files, word processing, entry and retrieval of electronic data, processing printed documents, calculating, verifying and posting financial information, preparing and issuing bills, statements, receipts, checks and other documents, scheduling appointments, maintaining calendar(s), receiving visitors, answering telephones and providing information or referring calls, as appropriate, taking and conveying messages, establishing and maintaining logs and other records, processing incoming and outgoing mail and packages, sending and distributing fax messages, monitoring inventory and ordering unit supplies, or other duties of comparable complexity
Assist the CISO with scheduling of meetings and handling logistics associated with those meetings. Handle purchasing, travel and tracking the department budget
Provides repair and maintenance services for a variety of office machines and leads and trains other employees in operation and maintenance of these machines which may include: typewriter, computer and printer, calculator, photocopier, fax machine, telephone, switchboard, postage meter, scales, etc. Reports more serious malfunctions and/or arranges for maintenance and repair by authorized service representatives
Compiles and submits timesheets, as required. Resolves routine problems in work area
Provides backup support and relief coverage within unit, as needed
3 years of office experience in a university setting
Advanced Microsoft Outlook skills

Office Assistant Resume Examples & Samples

Answers phone lines and directs callers and visitors
Copying and binding of financial statements, presentations and proposals; reviews work for quality and accuracy
Responsible for sending daily FedEx shipments
Receives packages from various delivery services
Maintains record management of files
Maintains kitchen and office supply room, including ordering and stocking of product
Provides proof reading support as a member of the regional administrative team
Provides back up support as needed with the regional word processing team

Office Assistant Resume Examples & Samples

Manage various H&WS functions at EY sites, providing consistent, quality, and cost-effective services. Apply leading knowledge to protect the firm's assets and image, by maintaining a safe, functional and productive work environment
Gain an understanding of daily work routines and procedures such as mail, filing, supplies, etc
Set-up and prepare in-office hoteling workspaces and meeting spaces (audio and visual equipment for meetings, food and beverages, etc.)
Coordinate video teleconferences by reserving the equipment and space needed, and confirming peripheral equipment is compatible with all sites, and is operational prior to meeting start time
Help with other facilities and hospitality functions as necessary
In-depth knowledge of systems, tools and procedures related to office maintenance, hospitality, meeting and in-office hoteling services
Ability to learn and use EY Reserve and EY Workplace system tools
High School diploma, or equivalent experience

Office Assistant Resume Examples & Samples

Provides customer service to members and guests in person and on the telephone by offering assistance, information, directions, etc
Answers incoming calls, transfers calls and takes messages as needed
Assists Accounting Department by preparing and processing daily cash sales and receipts
Provides assistance to other departments by performing various duties including making bank deposits; updating spreadsheets or databases; filing; copying; collecting and reviewing new hire paperwork and conducting orientation
Maintains an orderly work area by organizing workspace and maintaining general supplies
Acknowledges, greets and thanks all members and guests
Implements and supports all AGC initiatives and programs as requested by management
High school diploma required (2-Year college degree preferred) or equivalent combination of education and experience
Ability to operate the following equipment: computer, copier, fax and postage machine
To perform this job successfully, an individual should type 45 words per minute
Valid driver’s license is required

Office Assistant Resume Examples & Samples

2+ years of experience in a Healthcare environment
Thorough understanding of billing and information systems
Knowledge of Medical terminology and HIPPA requirements
Working knowledge of Electronic Medical Record (Athena)
Experience the with organization of Medical Charts
Knowledge of insurance coverage systems, including but not limited to: co-payments, referrals, HMO, PPO and capitated products

Office Assistant Resume Examples & Samples

Assists in preparing and processing correspondence, reports, course materials and/ or other documents. Types or word processes forms and documents of varying length and content
Enters and retrieves electronic data. Processes printed documents
Totals, verifies and posts financial information. Prepares and issues bills, statements, receipts, checks and other related documents
Receives visitors and ascertains pertinent information. Answers telephones and provides information or refers calls. Takes and delivers messages. Schedules appointments and maintains calendar(s)
Maintains unit files, logs and other records. Enters data into electronic files, databases, and/ or spreadsheets, as needed
Processes incoming and outgoing mail and packages. Sends and distributes fax messages

Office Assistant Resume Examples & Samples

Receives visitors and ascertains pertinent information. Provides visitor with necessary information and/or directs visitor to specified destination
Answers telephones and provides information or refers calls. Responds to questions about department operations, as appropriate
Assists in preparing department documentation and supporting department events, as needed
Performs a variety of routine clerical tasks. Processes incoming and outgoing mail and packages. Maintains electronic record logs for various activities. Schedules appointments and maintains calendar(s)
Monitors inventory and orders unit supplies. Maintains adequate stock of supplies. Assists in receiving, storing, and distributing supplies
Assures that front office area is clean and orderly

Office Assistant Resume Examples & Samples

Order office supplies and snacks
Facilitate catered lunches
Maintain common areas - supply/it room, kitchen, bathrooms, water plants
Main office contact for Gerry building
Manage company happy hours and events, i.e. sample sales
Sign for all packages and handle operator line for Alliance
Assist office executives as needed
1 year professional work experience, preferably in an office
Basic knowledge of computer programs – Word, Excel, etc
A bachelor’s degree is preferred

Office Assistant Resume Examples & Samples

To oversee the functionality, integrity, safety and cleanliness of a large, downtown multi-suite office space with 65+ employees
To act as the employees’ primary point of contact for office-related questions and queries
Maintain office conference room and meeting calendars
Strategize, plan and executive multiple annual employee events (lunches, dinners, happy hours, celebrations and annual charity fundraisers and annual holiday party)
Serve as the primary point of contact for almost all vendors and for office-related maintenance and improvements (cleaning crew, general contractor, building supervisor, etc.)
Walk the office space multiple times a day to seek out issues, to initiate conversations with employees to seek out ways to improve the office and office environment
Schedule routine maintenance and testing for office supplies, hardware and kitchen appliances and function
Stock and maintain office snack bar and beverage bar within budget
Track all admin-related spending and costs
Handle all office postage and FedEx
Manage all employee parking/SunRail accounts
Ensure constant cleanliness of Launch That office kitchen, breakroom and conference room, including wiping down and keeping tables, sinks, refrigerators and countertops clean
Ensure all office visitors are taken care of in a polite, professional manner
Manage the use and maintenance of company bikes
Maintain Intranet listings of employee birthdays and calendar of events
Maintain employee phone database for emergency text messaging system
Manage some company accounts (Uber, Juice bikes, etc.)
Provide as needed admin support such as business licensing, office supplies, office cleaning, etc., for sister companies and other ventures
Stock and maintain office supplies, including staff business cards
Maintain office-related records and files
Perform other duties and responsibilities as directed by the CPO
Certified Notary
Experience with either Human Resources or payroll/accounting
Previous experience working within a work environent where change was embraced
Ability to write professional documents and correspondence

Office Assistant Resume Examples & Samples

Stocking and maintaining supply cabinets and advise supervisor when supplies need to be reorder
Checking and supplying the copiers and printers with paper on a daily basic
Keeping the copy area, the kitchen and the pantry areas clean and organized and spot check them during the day
Cleaning microwaves daily and refrigerators once a week
Keeping track of kitchen supplies and reporting any needed supplies to supervisor
Assisting with conference room set ups for meetings
Handling light maintenance project
Assisting with clerical projects
Performing other job-related duties as requested
3+ years of general cleaning and office experience
Ability to read labels, directions, etc
Working knowledge of Windows and MS Outlook

Office Assistant Resume Examples & Samples

Degree with good academic record
Previous office or administrative experience preferred
Experience with MS Office (including Word, Excel, and PowerPoint) and Google Mail/Calendar

Physician Office Assistant Resume Examples & Samples

1+ year of Clerical experience in a Medical Office setting
Customer service / patient oriented
Working knowledge of EMR

Internship Office Assistant Within Marketing Department Resume Examples & Samples

Helping the Executive Assistant with managing the Chief Marketing Officer's agenda
Welcoming guests and providing the necessary technical support and materials for appointments and meetings
Managing travel arrangements (through the company’s travel agency) for the Chief Marketing Officer
Performing general daily duties to include but not limited to: photocopying, faxing, emailing, reviewing and editing of documents, filing and record keeping
Typing various correspondence, research and gather materials, assemble reports, and maintain and retrieve database information
Fashion week office support and fashion show onsite support
Monitoring all back-office equipment and ensure everything is in perfect working order

Office Assistant Resume Examples & Samples

Prepare and process correspondence, reports, course materials, and/or other documents that are complex and/or highly specialized. Ensure critical deadlines are met. May schedule and oversee others involved in similar tasks for critical or high volume projects
Assemble and organize data from different sources for internal reports and special studies. Determine software, format, and layout for optimum results
Proofread work of others for spelling, grammar, and punctuation. Edit content as requested
Use one or more standard software packages to enter, store, process, and retrieve data
Calculate, verify, and post financial information. Prepare and issue bills, statements, receipts, checks, and other related documents. Reconcile financial records and research and resolve discrepancies
Establish, organize, and maintain complicated unit filing systems, logs, statistical data, and other records
Investigate problems and complaints and resolve those which fall within established policies and procedures
Receive visitors. Answer telephones and provide information or refer calls. Take and deliver messages. Schedule appointments and maintain calendar(s)
Monitor inventory and order unit supplies. Authorize equipment and supply expenditures within predetermined limits
Process incoming and outgoing mail and packages
Train and assist others in the use of office equipment. Operate and maintain office machines (e.g., replace ribbons, paper, toner). Report malfunctions and/or arrange for maintenance and equipment repair
Perform other related duties as assigned or requested. The University reserves the right to add or change duties at any time
Benefits: dental and vision plans, tuition assistance for our employees and their families, paid time off, flexible spending accounts, 2:1 retirement plan contributions, child care centers and up to $50,000 housing subsidy. And because we are a qualifying public service organization, you may qualify for Public Service Loan Forgiveness (PSLF) for educational loans. Don’t believe us? Visit benefits.usc.edu
Career Growth: We are the largest private employer in Los Angeles offering tremendous development opportunities in multiple fields and industries. The Trojan Network connects current and previous members of the Trojan family to create an endless professional network

Office Assistant Resume Examples & Samples

2+ years of experience as an Office Assistant
Knowledge of mail handling / scanning/receptionist procedures and protocols
Knowledge of computer equipment, multiple system applications and vendor software

Office Assistant Resume Examples & Samples

Associate’s degree preferred or comparable work experience of 3+ years in advanced administrative activities; preferably in the financial services industry
Advanced computer skills including: Outlook, Word, Excel and PowerPoint
Ability to learn specific industry software
Excellent organizational skills - ability to anticipate and prioritize daily workflow to effectively meet deadlines. Ability to work independently in a fast-paced team environment with minimal supervision
Strong team player mentality – willing to pitch in and help other team members whenever and wherever necessary. Flexible and highly adaptable
Strong written and verbal communications skills are a must. Excellent grammar, editing and proofing skills required. Attention to detail a must
Ability to take direction from various staff members and ability to effectively relate to others
Ability to tolerate peak workloads, multiple assignments and projects from multiple leaders, and produce results with accuracy and reliability. Ability to demonstrate a calm demeanor and retain composure in stressful situations

Admin Office Assistant Resume Examples & Samples

University BA/BS preferred (Business related and/or relevant experience)
2-4 years of related work experience
Demonstrated advanced skills in Microsoft Office Software
Excellent planning and coordination skills
Ability to make well thought-out, informed decisions
Willingness to travel locally as per business needs

Office Assistant Resume Examples & Samples

To support and coordinate Senior Sales Director tasks (organizing meetings, preparation of presentations, Outlook management etc.)
To support preparation and organization of adidas internal and external meetings, write the minutes of meetings and support the follow up
To ensure a high level of hospitality to most important guests (incl. KA customers) according to the adidas Group culture
To lead reception staff with aim for excellent company presentation by entrance
To support the local coordination of travel expenses reporting (Concur)
To organize the local coordination of travel arrangements and transportation for employees & guests
To support in all kind of administrational tasks (e.g. scanning of documents)
To take care of refreshments for the office, the kitchen corner and meetings
To deal and negotiate with suppliers
MS Office very good user skills (PowerPoint, Outlook)
English: advanced level, German: an advantage
Very good communication and strong organizational skills
Proactive approach, can do attitude and problem solving
Independence, flexibility, reliability
Negotiation skills
Live 3 C´s – collaboration, creativity and confidence
Ability to coordinate a small team / projects
Secondary / University education
Minimally 2 years experience in administrative position (Office Manager, Office Assistant or in administrational function, but also University graduate with potential

Office Assistant Resume Examples & Samples

20% Administrative assistance
Log incoming mail and checks
Ad hoc requests
Develop charts and tools for organization
Follow-up with home office on regulatory issues
Prepare paperwork and resolve paperwork issues
Maintain files and records in accordance with policy
Manage the flow of wholesalers in the office
70% Client Service/Meeting Preparation
Make reminder calls and courtesy calls to clients
Schedule client appointments and prepare agendas/forms for appointments
Greet clients upon arrival
Maintain client management system
Mail client review packets
Follow-up with clients on gathering needed financial information
10% Office Building Management
Pay office bills and balance checkbooks
Coordinate with housekeeping, landscaping, and repair people to make sure building is maintained
Plan and run client appreciation events
Purchase building supplies and office supplies/maintain records

Office Assistant Resume Examples & Samples

Screens calls and responds to internal and external requests for information and follows through to ensure requested actions are taken or completed
Establish relationships with industry people - agents, band management, labels representatives and venue management
Interface with agents and venues to verify availabilities and build a calendar of events
Manage internal documentation using internal booking systems, calendars and ticketing schedules
Prepares all presentations, reports, materials, samples, etc. as needed for meetings and presentations both internal and external
Work closely with internal and external Box Office Personnel
Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
Schedule meetings, conferences and appointments; update calendar
Make travel arrangements and handle expenses
Multitask in a fast-paced environment and remain organized, with attention to detail
Compile expense reports
Coordinates, manages & maintains calendars/schedules and contact lists
Prepare Show Offers, Manage Venue Calendars, Route Dates and Tours
Confirming Shows and distributing the information to Staff and Venue Contacts
Building and maintaining physical binders and cloud folders (using Box) for national tours
Maintaining post-on sale reports for national tours
Sending show settlements out to Agents/Managers
Track down Opening Acts as requested
Management and tracking of outlet tickets and ticket reps in all markets
Assist with the management of box office equipment for Calgary events or large scale events nationally
Strong passion for music, ability to work in a fast paced and dynamic environment as well as impeccable organizational skills
Must have a minimum of 2 years experience, preferably in the Entertainment Industry
Professional level of verbal and written communication skills
Must have a high level of expertise in MS Office (Outlook, Word, Excel, Powerpoint and Access)
Possess a strong work ethic with a high sense of responsibility in an ever changing environment
Must be able to handle sensitive matters and exercise excellent judgment and confidentiality
Ability to work independently and within a team to juggle multiple prioritized tasks

Office Assistant Resume Examples & Samples

Scanning client documents and uploading to client database
Processing financial statements, presentations and tax returns using high-speed copiers and scanners
Processing includes: digital imaging of black and white or color jobs, binding or assembling. Individual will need to become very knowledgeable on the use of the copying, printing and scanning capabilities of the machines
Printing tax returns from Global
May have word processing and data entry work
Familiarity with copy machines
Ability to pay attention to detail and follow directions/procedures required, as well as communicate effectively and work in a team environment
Requires the ability to stand or sit for extended periods of time

Office Assistant Processing Center Resume Examples & Samples

Bind and assemble final client deliverables that include tax returns and financial statements
Issue electronic versions of client deliverables
Sets up complex orders and performs multiple tasks at the same time, using automatic equipment capabilities (copier, scanner CD writer)
Produces work in accordance to pre-established priorities of internal customer projects
Coordinates incoming work load based on due dates and resources available
Use of multiple software programs for tracking workflows and preparing client deliverables
Works as part of an administrative team and provides back up as trained and necessary, per office requirements
May have data entry duties, and/or provide light word processing back up as needed
High school diploma/GED, some post high school education is preferred
Must have two or more years of prior clerical experience in a corporate setting
Knowledge of /or an interest in learning tax filing procedures and requirements at both the state and federal level
Average computer skills necessary, including basic typing/keyboarding skills and familiarity with Microsoft Office Suite
Experience with office machines, including high speed copier and multi-line phone required
Ability to pay attention to detail and follow directions/procedures required
Able to prioritize work flow and coordinate activities as needed, as well as communicate effectively with others and work in a team environment
Requires the ability to lift up to 20 pounds, stand or sit for extended periods of time
The ability to work overtime and some weekends as needed during high volume periods

Office Assistant Resume Examples & Samples

Ability to work Monday - Friday, 5 days per week is a must (estimated 20 hours per week)
Computer and data entry skills required for photocopy & scanner operations, as well as time and billing entry
Experience with MS Office; Adobe Acrobat is a plus
Exceptional customer service, interpersonal, listening and communication skills
Professional demeanor and appearance is necessary at all times
Willing to work as an effective team player, but capable of working independently
Positive and organized approach to work is essential, as well as the ability to handle multiple tasks simultaneously
Reliability, flexibility and dependability are a must

Office Assistant Resume Examples & Samples

Administrative: Performs various word processing and spreadsheet tasks with accuracy and in compliance as assigned. Facilitate daily mail duties, collection and distribution to include receiving and sending packages. Maintain inventory of office supplies and order office supplies under the supervision of the Office Administrator
Data Entry/Recordkeeping: Scan documents into computerized systems according to the established paperless process. Type financial statements and assemble tax returns, as needed (acting as a backup for the Tax Client Service Assistant)
Event Planning: Under the supervision of the Office Administrator, coordinate all aspects of professional meetings, office outings and onsite office events. Encourage office participation by example
Technical Competencies: Ability to navigate multiple systems with proficiency. Proficiency in Microsoft (MS) Windows and Office Products as necessary. Regular use of MS Word, MS Excel, MS Outlook, MS PowerPoint. Familiarity with or experience using STAR and ProSystem fx Engagement is desired but not required
Behavioral Competencies: Ability to work independently and with others as a team. Communicates effectively. Demonstrates the ability to problem solve and make effective decisions. Takes responsibly and works well with others. Maintains positive attitude and demonstrates flexibility in changing environments. Demonstrates commitment to continuous quality while taking the initiative to share innovative ideas and solutions. Motivated to grow professionally
Leading with Impact: Gains the confidence of others by demonstrating success over time
Ownership Mindset: Takes personal responsibility for work product
Entrepreneurial Grit: Has the courage to bring forward a new idea, with the firm’s interest at heart
Client Excellence: Has a service mindset and is responsive to client needs
People Development: Makes personal development a priority, seeking feedback and opportunities to grow
Clear Communication: Communication is clear, concise, and considerate of the needs of others
Teamwork & Collaboration: Works cooperatively with others and values the different contributions people make
Experience: Must have at least two years of experience in a professional services setting providing administrative support assistance in a client facing role
Certifications/Licenses: None
Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 5 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone

Office Assistant Resume Examples & Samples

Receive and direct telephone calls and relay conversations and pertinent messages to others while maintaining accuracy, clarity, and confidentiality
Procure supplies, catering, and coordinate with other members of the administrative team
Learn and assist others in utilizing copiers, and other office equipment
Receive deliveries, send packages, and sort/deliver mail as needed
Manage filing system for office and assist with drafting and sending correspondence as necessary
Provide first level support for online booking tool reservations
Generate/Distribute various report and metrics (monthly and ad-hoc)
Ability to input, review for accuracy, and/or retrieve information from computer database or spreadsheets
Organize travel reservation services for internal customers to include air, hotel and ground transportation including ticket exchanges, voids, and refunds
Coordinate/assist with special projects, as needed
Customer service experience including switchboard and reception tasks
Experience in performing various corporate travel related tasks
Ability to use computer extensively for all functions of position
Strong knowledge of MS Office Suite, including Excel, Word, and PowerPoint, Word tabs, Excel formulas, etc
Desire to learn and improve processes and procedures
Ability to coordinate multiple projects concurrently and assess priorities
Ability to be flexible with scheduling for meeting/event setup, logistics, and other event needs

Fkh-office Assistant Resume Examples & Samples

Administrative support for management team and on occasion, senior level staff
O o Book travel and develop itineraries
New business support, as available
Ad hoc client work, as available
2+ years prior administrative experience including experience with a senior level employees required
Experience managing multiple phone lines required
Previous experience with making travel arrangements for senior staff required; international and multi-destination travel experience a plus
Expense management, meeting coordination and catering experience a plus
Ability to plan events
Vendor relationship experience a plus

Office Assistant Resume Examples & Samples

Answering calls from customers
Greeting, directing visitors
Typing, Filing and Word processing
Preparation of reports including spreadsheets and presentations
Extensive software skills are required, Excel, PowerPoint, Word
Internet research abilities
Prepare and mail all US/UPS/Fed Ex packages
Ordering supplies for branch
Provide secretarial or executive services for managers and committees
Payroll preparation
Perform data entry and scan documents
Route audit and cashiering
Schedule and coordinate meetings, appointments and travel arrangements for managers
Administer and maintain new hire paperwork
Support HR functions

Office Assistant Resume Examples & Samples

Ensure the following areas are fully stocked with supplies on a daily basis and appear neat and organized
Plan domestic and international travel itineraries, which may include airfare, rail, ground transportation, hotel reservations, car rental, etc
Coordinate meetings and ensure communication is disseminated to all relevant participating parties, which may include creating agendas, providing meeting supplies, creating reports, and editing PowerPoint presentations
Provide general administrative support, such as filing, faxing, mailing, and photo-copying
Maintain, schedule, and revise appointments in calendar in Outlook
Process and review expense reports
Record action items and meeting minutes
Must be proficient in Microsoft Office, specifically in Outlook, Excel, Microsoft Word, and PowerPoint
Strong oral, written, and interpersonal communication skills, as the incumbent will have extensive contact with external partners and Associates from other Mars business units at a variety of functional levels
Must be flexible regarding work schedule, including overtime
Minimum 2 years’ experience providing support in a professional office environment preferred
Proven ability to succeed in a fast-paced, highly collaborative environment

Office Assistant Resume Examples & Samples

Records and distributes incoming mail, faxes, invoices and packages
Prepares and organizes sending outgoing mail, cooperation with courier providers
Answers phone calls, routes calls, takes messages, greets guests and refers them to appropriate staff
Coordinates travel and lodging accommodations for staff and company visitors
Determinates need for and order office materials, equipment and supplies
Checks the tidiness of the kitchen and call the cleaning ladies when necessary
Creates Purchase Orders for Administration
Handles reservations of company pool cars and rent a car for employees

Office Assistant Resume Examples & Samples

Complete a broad variety of tasks for the Billing Manager and/or leadership team including assisting with meetings, ensuring time management and reducing conflicts, completing detailed expense reports, preparing correspondence, itineraries, and agendas, arranging complex travel arrangements, adding travel segments to Outlook, and compiling documents for travel-related meetings. Work with the Billing Manager and Collections department to ensure accurate and timely billing. Identifying and proactively solving issues as needed to ensure client satisfaction
Assist the Collections department on researching and solving client disputes of invoices and/or statements
Assist with scheduling meetings and/or conference calls ensuring thorough details regarding the logistics of the meeting are provided to participants and the logistics are set up, including video conferences as well as teleconferencing equipment
Research, prioritize, and follow up on incoming issues and concerns addressed to the leadership team and determine appropriate courses of action, referrals, or responses
Work closely and effectively with the Billing Manager to keep him or her well informed of upcoming commitments and responsibilities, following up consistently and appropriately. Additionally, communicate their view on current policies or issues required to work independently while using judgment or discretion
Oversee and ensure acute data maintenance of all client and vendor data. Includes but not limited to products, files, programs etc. In addition to all necessary data clean up
Ensure that office procedures and policies are followed
Organize and execute various activities and events for the leadership team
Understand and use the technology Ascend Learning provides and handle confidential information with discretion
Organize and coordinate office operations, procedures and work with outside vendors to facilitate organizational efficiency
Manage inventory levels in 2 different locations while overseeing and monitoring the budget of office operations as well as other expenses
Assist leadership teams for 3 business units for office needs when requested
Supervise the maintenance of office areas, printing equipment, updates, order office supplies, and handle office facility issues, while monitoring administrative budget for cost-saving opportunities. May monitor the budget and office supply levels to determine cost-savings and initiate corrective action
Assist with on-boarding, training, and off-boarding processes and procedures for all local employees. Plan and organize workspace options for employees
Oversee reception area, mail room, and coordinating security access cards and execute internal moves
Associate’s degree or equivalent years of experience; Bachelor’s degree is preferred
Three plus years of administrative experience and/or office management
High level of professionalism, discretion and confidentiality while maintaining a positive and open presence
Superior communication, presentation, organization, negotiation, multi-tasking and problem-solving skills
Focus on delivering results and making a positive impact on the workplace
Ability to interact with all levels of the organization, responds well to pressure, be resourceful and efficient, and maintain a high level of professionalism and confidentiality
Expert level written and verbal communication skills, strong decision making ability and attention to detail
Demonstrated sense of urgency while working independently on short and long term assignments
Knowledge of auditing purchase orders, invoices, and related documents to verify accuracy
Knowledge of point-of-contacts for support functions of assigned area, for example, HR, payroll, purchasing, facilities, and travel
Ability to operate office equipment for assigned area including routine maintenance and troubleshooting, for example, changing toner cartridges in printers and copy machines and dislodging paper jams
Ability to compose and proof correspondence which reflects the professionalism associated with Ascend
Ability to maintain privacy and confidentiality
Proficient with Microsoft Office tools (Outlook Word, Excel, and PowerPoint) and ability to be proficient using the company’s financial software system
Experience with customer billing, client and vendor data maintenance
Knowledge of mail processes, such as postage machine, FedEx, and UPS
Being accountable and adaptable for your responsibilities, strong time management skills
Team player, willing to provide back-up support for team members
Demonstrate an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates
Must be able to lift up to 20lbs

Office Assistant for Olli Resume Examples & Samples

Creating and maintaining course files
Typing Catalogs
Prepare reports for Director
Prepare materials for classes
Proficient in Outlook

Japanese Office Assistant Resume Examples & Samples

Prepare necessary payment slips, liaise with appropriate local banks
Ensure payments are done; Prepare the mapping table to avoid the delay of payments
Create the monthly report (bank statement) for the accounting team in US
One year of working experience
Good knowledge of MS Office (specifically Excel)
Good communication skills (written and verbal) in English and Japanese
Ability to maintain professionalism and confidentiality in all situations
Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace
Ability to work effectively across organizational boundaries
Attention to detail, problem-solving competencies
Maintain flexibility to take on additional responsibilities, as needed
Prior working experience in an administrative role would be a plus
Experience in multi-cultural learning or working environment would be a plus

Office Assistant Resume Examples & Samples

Screen phone calls and visitors, directing to appropriate staff or department when necessary
Maintain division files and electronic storage media to ensure scans are legible and files are in alphabetical or numerical order
Compose email correspondence on Microsoft Outlook; correct grammar, spelling and punctuation errors; edit wording without changing intended message
Assist with calendar(s) management for faculty within the Trauma Division
Work with Surgery HR and Banner Medical Staff Services on re-credentialing packets
Provide A/R to Trauma Division and administrative support staff for U of A and Banner charges
Maintain office equipment and order office supplies as needed
Knowledge of University of Arizona processes and procedures
Knowledge of UAccess
Experience in event planning a plus

Office Assistant Resume Examples & Samples

Receive office supply inventory, monitor and maintain stock at five APL-UW buildings located throughout campus
Respond to in-person and email inquiries from visitors and APL-UW’s 400 staff regarding mail and supplies policies and procedures
Provide lunch and afternoon coverage for APL-UW front desk receptionist
Make daily deliveries/pick-ups to/from APL-UW’s four satellite APL-UW locations
Facilitate access by UW service technicians to Henderson Hall spaces
Monitor, order and stock paper at networked copiers/printers in APL-UW’s main and satellite locations
Keep Henderson Hall elevator notice boards neat and up-to-date
Work with APL-UW safety office and APL-UW HR to update and maintain safety/HR bulletin board. Post U-Wide HS Committee Minutes monthly
Under direct supervision, create memos, letters and assigned documents
Using APL-UW calendar system, schedule occasional appointments and meetings
Operate APL-UW vehicle on daily basis several times throughout the day for deliveries
Order supplies as necessary utilizing the APL-UW Purchase Request (PR) system
Act as liaison between APL-UW and Campus Mailing Services (Creative Communications) with regard to tracking mailings and shipments, special deliveries and pickups, and verifying mail charges
Deliver specialized items/mailings to various campus locations
Receive and distribute mail for APL-UW staff and affiliates throughout all 5 APL-UW locations
Update mailboxes, mailing labels and master mail distribution list and manage mail forwarding
Work with APL-UW accounting to verify charges to mailing budget
Distribute APL-UW newsletter to internal and external recipients
Order stock and replace toner for specific network copiers across APL-UW locations
Test AEDs in Henderson Hall and Benjamin Hall monthly
Check Henderson Hall Conference Rooms for fresh markers, clean erasers and cleaning solution; replace as needed
Ability to work and thrive in a fast-paced, diverse office environment
Customer service experience and orientation
High level of organizational skills, with a strong ability to work independently, multi-task and prioritize
Ability to balance the demands of pressing, immediate tasks with the follow-through necessary for long-term projects
Excellent writing, editing and proofreading skills
Positive team player and communicator who can remain flexible in changing situations and take initiative as needed
Ability to interact with students, faculty and staff at all levels in a collegial and professional manner

Half-time Office Assistant, Warsaw Resume Examples & Samples

Excellent verbal and written communication skills both in Polish and English and a good telephone manner
Good computer skills (MS Office and willingness to be involved in IT issues)
Interpersonal skills, safety and team orientation
All-round administration skills
Experience in accounting
Confidentiality at all times

Executive Office Assistant, Coliseum Resume Examples & Samples

Oversee receptionist and duties associates with the position (contract tracking, office supplies, incoming/outgoing calls, mail/overnight deliveries, etc.)
Maintain calendar, make meeting arrangements, and coordinate changes in schedules
Assist with various events related duties as needed
Organize, maintain, and update industry-wide contacts. Categorize, sort, and prepare weekly, monthly, and quarterly reports; distribute to appropriate personnel
Compose and produce a variety of business correspondence, reports, confidential documents and/or forms and related materials
Oversee receptionist and duties associated with the position. Provide guidance and direction to staff and/or student workers. Schedule, assign, or prioritize workloads
Ensure confidentiality and control access to sensitive information such as faculty or staff personnel files

Admissions Office Assistant Resume Examples & Samples

For about half the year, this includes coordinating the receipt, electronically or via land delivery, of student supplemental admission materials for all degree programs. Duties include creating folders for students’ printed online application forms; requesting student academic histories from the HES Academic Services Department; and retrieving students’ transcripts, credential evaluations, and English proficiency scores from the Admissions files
Throughout the year, this includes filing incoming student transcripts, international credentials translations, printed online tests of HES critical reading and writing skills (CRWS) required by almost all registered students not only degree applicants, and English proficiency test scores as they are received. It also includes tri-annual purges of these files
Performs unofficial transfer credit evaluations for potential undergraduate applicants
Experience working within an Education setting is preferred
Familiarity with the Division of Continuing Education, Harvard Extension School degree programs, Salesforce and Banner, a plus
Excellent cross-cultural interpersonal, verbal, and written communication skills
Candidate must possess a positive attitude toward customer service and be able to act with composure, diplomacy, and confidence while serving a wide-ranging population in diverse situations in a very busy office
Demonstrated ability to take the initiative, prioritize, and complete tasks in an organized and expedient manner, meeting challenges creatively and effectively
Must be able to handle a variety of tasks independently and with many interruptions, while also being flexible enough to work productively as part of a team

Office Assistant, Mailroom Resume Examples & Samples

Picks up all corporate office mail throughout day
Distributes daily mail according to the corporate office mail established routes
Tracks incoming and outgoing packages; assists employees in locating missing packages
Checks e-mail and voicemail regularly throughout the day; responds to all such messages when needed
Informs business units or employees for any specific packages arriving in the Mailroom that need special attention, or any time sensitive deliveries
Operates postage machine with postage software for outgoing USPS mail
Inputs interoffice and general mail to Pitney Bowes Arrival Tracking System
Maintains supply levels for overnight, courier, UPS, and USPS mail functions - including interoffice envelopes for corporate office floors and Preferred Banking Offices
Attends to all postal issues, including Postage by Phone, USPS CAPS Master Account administration, and troubleshoots postage machines issues for all Preferred Banking Offices when necessary
Administrates primary Business Reply Mail functions for all branches; Permit and Accounting Fund and Fees validity, and providing Certified Mail services
Assist with auditing and validating Mailroom vendors invoices prior to payment approval and processing to Accounts Payable
Emails employees of any personal packages to be picked up from the Mailroom
Represents the Mailroom in resolving any service issues or any conflict with the mail
Maintains a neat and organized workspace
Maintains an assigned work schedule
Performs other duties when assigned
A minimum of 1 year experience in an Office Assistant position is a plus
Requires experience using Outlook and the MS Office Suite of applications
Must possess excellent written and oral communications skills and the ability to clearly define projects, objectives, goals, schedules and assignments
Must possess the ability to work effectively with business personnel at all levels as well as with outside vendors and contractors
Must possess a broad knowledge of all bank operations
Requires strong interpersonal and organizational skills, including the ability to work independently and meet deadlines
Requires willingness and ability to adapt to rapid changes in order to support and use future

Office Assistant Resume Examples & Samples

Ensure reception area, workroom, conference rooms, and kitchen areas are clean, organized, and stocked
Coordinate vendor selection and purchasing for office supplies and equipment
Provide administrative support duties for management and/or other department leaders
Provide technical support, including word processing, and maintaining files and schedules
Sort and distribute mail; distribute intra-company information to employees, as appropriate
Maintain postage machine, copiers, and fax machines
Coordinate meetings and/or special events
Set up conference rooms for internal and/or external meetings
Maintain required documentation as assigned
Code and submit office invoices to accounting
Maintain kitchen, including cleanliness and stock and order supplies

100

Office Assistant Resume Examples & Samples

Assist with the new hire process to include stocking work stations and ordering business cards and name plates, as requested
Assist in housekeeping necessary to maintain an efficiently operating office, which is presentable and comfortable to clients
Assist in event preparation and teardown for office functions
Work as a team player in meeting the needs of the office personnel and in communications with the administrative team
Other miscellaneous administrative/clerical projects as requested

101

Office Assistant Resume Examples & Samples

Responsible for preparing certificates
Using the franking machine
Ordering stationary for the office
General office duties such as keeping the office tidy and topping up kitchen supplies
Sorting through post and sending off returns
Attending events in the UK and abroad and interacting with colleagues face to face (approximately once every 4-6 months)
Looking for career progression
Office environment experience a 'must have'

102

Office Assistant Resume Examples & Samples

Self Management: Accountability, professionalism and commitment to growth and development
This position is focused on data entry
Other duties may include
No direct work experience required
Some office or clerical training or experience preferred
Basic knowledge of office operations and standards
Basic understanding of office procedures including filing, copying, scanning, printing, and faxing
Phone skills: Ability to use phone system- answers calls, put on hold, screen
Verbal skills: Ability to answer questions and give information as appropriate, and communicate in a professional, courteous, clear and concise manner. Ability to comprehend and speak English clearly
Writing skills: Basic use of e-mail; ability to write messages clearly
Organization skills: Ability to manage work processes in a neat and orderly way and to sort and alphabetize. Ability to follow instructions
System skills: Basic computer literacy and understanding of office systems, ability to type and enter data

103

Office Assistant Resume Examples & Samples

High School Diploma or GED Equivalent required
Three to four years of clerical experience required, with two of those years in a medical setting preferred
Command of English spelling and grammar, both written and verbal
Bilingual in English/Spanish languages highly desirable
Ability to interact successfully with customers
Ability to perform effectively despite changing priorities
Maintain personal composure in high stress situations
Ability to demonstrate and convey a favorable image of the organization and to conform to proper standards of professional dress, attitude, and demeanor
Ability to demonstrate high level of interpersonal skills required to interact with patients, families, co-workers, and visitors
Ability to perform with a high degree of accuracy and with meticulous attention to detail
Strong ability to use initiative and judgment to identify, analyze and solve problems
Ability to proficiently operate PCs and PC applications
Knowledge of insurance authorization process preferred
Ability to efficiently work with multiple health care providers and large patient volumes within a high-energy, fast-paced environment

104

Office Assistant Resume Examples & Samples

Answer incoming phone calls in a courteous manner, transferring calls and directing questions that cannot be answered to appropriate TDC staff member
Greet and host arriving visitors
Maintain general physical office appearance with organization and managing and ordering office supplies in a timely manner
Primary contact for most outside vendors, i.e. Office cleaning, maintenance contractors and landlord
Perform regular accounting duties including AR payment application and AP invoice processing
Print and mail past due invoices to customers each month
Provide administrative assistant support to COO
Work on special projects/assignments as requested
Practical business/office experience
Pleasant personality and dynamic attitude to tackle any task assigned
Solid knowledge of Microsoft Office Excel and Word applications
Experience with office machines: i.e. postage meter, copy/fax machine
Experience with Oracle finance applications preferred
Ability to work well both independently and in a team environment
Attention to detail and great organizational skills

105

Executive Office Assistant Resume Examples & Samples

Perform administrative skills such as typing, filing, scanning, copying, faxing, opening and sorting mail, coordinating appointments for General Manager and Hotel Manager and answer telephones according to Four Seasons standards
Prepare written correspondence on behalf of General Manager and Hotel Manager for approval
Maintain calendar organization on behalf of General Manager Hotel Manager
Compile monthly guest comment analysis and ensure proper distribution of results
Assist with handle travel arrangements and reservations for managers and VIP guests
Comply with Four Seasons’ Category One and Category Two Work Rules and Standards of Conduct while maintaining the confidentiality of the Executive Office
Maintain a clean, neat and organized work area and file storage system
Work harmoniously and professionally with co-workers and supervisors
Maintain master list of donations made to charities on behalf of the hotel
Work under general guidance, with competence to work with little supervision whilst demonstrating energetic initiative
Experience required by position is from one to two years of employment in the related position with Four Seasons or other organization
Requires ability to operate computer equipment
Ability to read and speak and write English
Ability to compose business correspondence professionally
Proficient user of MS Office (Word, Excel and PowerPoint)

106

Academic Office Assistant Resume Examples & Samples

Advise students on UK visa requirements and assist them with their applications
Use the UKVI SMS to issue CAS’s and liaise with UKVI to resolve queries
Maintain records on the status of all applications and provide regular updates
Assist with Arrivals Days to ensure correct student submission of documents etc
Provide general administrative support to the Academic Office and Glion London team including coordinating timetable, examination and Progression Board arrangements, ensuring office equipment is maintained and stationery supplies are always available, arranging appointments and booking travel
Providing a 5* Reception service to students, staff and visitors

107

Office Assistant With Polygraph Resume Examples & Samples

Provides professional telephone support and manage inquiries & information from a variety of sources. Must be professional; courteous; resourceful in support to all inquiries. Must be able to possess a calm and reassuring manner regardless of the situation. Attention to detail is necessary to manage the complexity of inquiries
Retrieves; compiles and analyzes various program data using customer specific databases and prepares recommendations for customer
Tracks and inputs timesheet information into automated accounting system and submits for processing
Provides training to less experienced clerical and administrative personnel; and may be asked to provide Team Lead/Supervisory responsibilities
Must be proficient in relevant computer applications including Microsoft Office Applications
Must have the ability to interact with various levels of high ranking officials and respond to inquiries in a timely manner
Ability to multitask; provide good judgment and �think on your feet� when problem solving
5-8 years of related administrative experience

108

Local Office Assistant Director Resume Examples & Samples

Assist the Director with the implementation of efficient business models utilizing available data in order to ensure accurate eligibility determination and timely processing of program benefits in compliance with state and federal policy and procedures incorporating good customer service objectives
Plan, control and execute priority work assignments of eligibility staff to assure compliance with goals, objectives and priorities established by the Department
Assist in developing and maintaining community relationships for the purpose of achieving the agency mission
Ensure staff for all programs has an opportunity for professional development and job satisfaction, with consistent evaluations based upon their performance
Direct and supervise the administrative functions of the Transitional Assistance Office
Develop and coordinate plans for adequate staffing of the Transitional Assistance Office
Evaluate the needs of the area office and develops plans in regard to personnel, equipment, space and supplies
Process and coordinate all personnel changes with the Human Resources Unit
Responsible for the data processing within the Transitional Assistance Office
Maintain employee performance and attendance records
Ability to provide leadership and supervision to an interdisciplinary team of approximately 50 staff responsible for effectively and efficiently delivering quality customer service, resources and services
Ability to motivate and encourage staff
Experience working with Federal or State programs with complex regulations and policies and the demonstrated ability to develop necessary strategies for effective implementation
Exceptional negotiation, conflict resolution and coaching skills
Ability to manage multiple tasks simultaneously as a result of effective planning, delegation and communication
Experience in workforce development, education or housing
Understanding of issues of poverty and diverse low-income populations
Excellent verbal and written communication and reporting skills
Strong computer skills, including word processing, email, and Excel (spreadsheets)

109

Office Assistant Resume Examples & Samples

Tax Assembler: Preparation and quality control of tax return packages
Primary Tax Assembler
Subject matter expert for tax assembly and document location
Document scanning / uploading
Integral participant of the Document Management System
Receptionist backup

110

Office Assistant Resume Examples & Samples

Bachelor’s degree in Business, communication, education, or related field; with some course work in accounting or finance
Familiarity with UW financial and travel reimbursement systems
K-12 school district administrative experience preferred
Working knowledge of K-12 education issues

111

Office Assistant Resume Examples & Samples

Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance
Computer Skills
Learning
Interpersonal Skills
Customer Service Orientation

112

Office Assistant Resume Examples & Samples

Prepare meeting rooms for staff and client events as per booking requests, including configuration of tables and chairs, AV equipment, ordering and set-up of food and beverages, cutlery, crockery etc
Tidy and reconfigure rooms at the conclusion of each meeting
Provide tea, coffee, water service as required
Assist with office related events and functions including catering

113

Office Assistant Intern Resume Examples & Samples

Receive guests, establish their identity and advise the appropriate staff member or deal with them as appropriate
Maintain the Reception area to a high standard
Manage the room booking process to ensure all requests are handled in an efficient manner
Answer busy phone in a courteous and professional manner including visitors/client calls, lead calls and a wide variety of general administrative calls
Process and code local and international courier invoices in cooperation with Finance
Process and code taxi usage in accordance with the T&E policy
Couriers management
Collection and follow up of office maintenance requests
Receive, sort and screen incoming mail; respond to inquiries when appropriate
Travel arrangements including ticket, hotel and rent-a-car reservations
Coordinate employee insurance transactions
Contribute project based research, when needed, with surveys, short phone interviews
Provide support to any work-related project as requested, typing proposals, letters, slide decks production, memoranda, correspondence, client invoices when requested
Support consultants in communicating with the clients
Maintain highest levels of internal and external confidentiality
Communicate meeting schedule of the consultants with the drivers, if they are needed
Coordinate lunch orders and support office purchases
Provide superior service and support for the Partners and Principals
Develop working relationships with clients and client assistants to facilitate information flow and the scheduling process
Respond to case team, committee and practice area information requests where appropriate
Copy, print, collate, bind and distribute case-related materials as required
Ensure key presentations (PowerPoint) are prepared and meet deadlines
Team with other Assistants and provide back-up assistance as needed

114

Temporary Office Assistant Resume Examples & Samples

A high majority of the job will be to enter appropriate items in the computer tracking system
Verify/search/retrieve incomplete information (i.e. Lender documents, missing invoices, etc.)
Prepare lender and broker’s closing packages
Organize and streamline file package and documents, a copy of each document must be made before leaving the department then the package is filed
Search for files (files not correctly work flowed) to handle customer inquiries and requests to research discrepancies and issues
Prepare and verify recording documents (i.e. deeds, mortgages, assignments)

115

Plant Office Assistant Resume Examples & Samples

Must be able to work off shifts and weekends
Responsible for matching and paying vendor invoices
Maintain accounts payable data
Reconcile accounts payable reports
Research vendor/invoice discrepancies
Input and process information into ADAGE system
PC input of maintenance purchase orders
Compile and post reports for management
Assist with general office duties (telephones, visitors, etc.)
Assist with payroll (Workbrain) as needed
Assist with coverage of other clerk responsibilities as needed during vacations and holidays
1-2 years post high school education preferably in accounting or business
1-2 years accounting and/or related accounting experience
Computer literate; knowledge of Microsoft Systems such as, Word, Excel. Netscape Mail and ADAGE
Ten key by touch
Strong aptitude with numbers
Strong communication skills, oral and written
Detail oriented with ability to work as a team player and prioritize workload to complete tasks on time

116

Plant Office Assistant Resume Examples & Samples

***********************************************************
****************
***************************************************************************************************************

117

Office Assistant Resume Examples & Samples

Answers telephone and greets visitors giving general information in response to inquiries; delivers messages to unit members
Sorts and distributes incoming mail; prepares outgoing mail
Files correspondence, reports and other materials alphabetically, numerically or by other prescribed method
Operates various office equipment

118

Office Assistant Resume Examples & Samples

Answer the telephone in a friendly, cordial manner and refer the caller to the appropriate individual or prepare a legible and accurate call slips
File documents and correspondence
Copy materials and distribute/mail/fax/scan documents
Assist with data entry
Type correspondence
Assist with keeping the office organized
Perform other administrative duties as requested

119

Office Assistant Resume Examples & Samples

Field and triage call center telephone calls, visitors and provide customer relations issues/resolution as outlined by department policy/procedures
Respond to daily department email and triage or provide information within position scope as outlined by department policies/procedures
Sort and distribute department mail and correspondence daily in a timely manner
Establish, prepare, coordinate and run department reports and documents, databases, and calendars to metric and track department operations
Compose clinical department correspondence as needed
Assist in the preparation and compilation of clinical conferences agendas and tracking of conference materials when necessary
Provide office inventory control to include ordering, receiving, and maintaining supplies. Lead the office equipment maintenance/troubleshooting to incur uninterrupted use of equipment
Lead the clinical department's audiovisual support for video conferences, teleconferencing, and troubleshoot basic office equipment and applications software issues when needed according to department policies and procedures
Open and close the department office(s) at the assigned sites and maintain a professional appearance of front office area and conference room(s)
Prepare and distribute meeting minutes as needed and directed by supervisor
Assist in new hire transitions, department orientation, training staff and volunteer workers in the area of the OA3 work functions
Develop documents, forms, templates and website applications updates to include uploads and content changes
Assist with department special or ongoing projects as needed
Provide clinical applications monitoring, input of data, notifications, calendars, lists, support throughout the department as indicated by department policies and procedures
Assist management with spreadsheet, employee record keeping and other database administration duties as needed
Ability to type 50 words per minute
10 Key proficient
Demonstrated ability to work professionally as a team player in an open office environment with faculty and staff
Able to identify, recommend and communicate concise solutions, manage difficult customer relation situations, provide required operations metrics and multitask in an environment with competing priorities
Consistently be prompt to work and required meetings/events, be able to follow written and verbal directions and solicit feedback to improve performance and operations
Thorough understanding of and prior work environment adherence to written policies/procedures, regulations, rules, and operations processes related to a large corporate or university environment

120

Office Assistant Resume Examples & Samples

Answering phone, directing incoming calls and greeting clients
Maintaining and updating sign-in/out sheet, and electronic tracking
Ordering of taxi cabs as necessary
Processing of all incoming and outgoing couriers
Distributing mail
Assisting with preparation and maintenance of meeting room set-ups, including scheduling, ordering and set-up of catering, table and equipment, etc
Ensuring kitchen is tidy, coffee machine stocked
Operate office equipment and troubleshooting
Word processing, data entry, scanning documents, uploading files and filing as required
Sending & receiving faxes, photocopying
Ordering internal business cards and other office supplies
Project material assembly and project research
Working on internal projects
Acquiring Insurance Certificates and other similar documents
Archiving projects
Typing and preparing project reports
General administration duties as assigned (letter preparation, memos, etc.); and
Intermediate to Advanced skills in the MS Office Suite of products including, Word, Excel, PowerPoint, Access and Outlook. Intermediate Skills in Microsoft Project and Adobe Acrobat an asset
Knowledge and ability to operate standard office equipment such as personal computers, photocopiers, scanners, multi-line telephones, fax machines, and projectors, etc
Well developed organizational and time-management skills
Ability to exercise independent judgement and initiative. Able to solve problems by choosing solutions from several alternatives that are not necessarily governed by established procedures
Ability to work well and communicate with all levels of management, staff, outside clients and vendors using professional communication and interpersonal skills
Able to work with minimal instruction unless required due to new situations, methods, or procedures not clearly related to existing tasks and duties
Proven work ethic, self motivated and driven; and
Proven ability to work in a fast paced, multi-dimensional role, within a highly demanding office environment

121

Office Assistant Resume Examples & Samples

Performs receptionist functions including answering and transferring calls on a multi-line telephone system, answering routine client inquiries, and receiving and directing clients/visitors in a friendly and professional manner
Prepare and distribute incoming/outgoing mail daily
Order, maintain, unpack, and distribute office supplies
Place service calls for office equipment, vending machines, office facilities, etc
Place catering orders for various functions/events
Maintain front office and kitchen areas
Scan documents to electronic filing cabinet
Provides backup and support to OA and other administrative positions
Other miscellaneous projects as requested

122

Office Assistant Temporary Resume Examples & Samples

Excellent verbal skills, able to communicate clearly and diplomatically
Ability to organize, prioritize and manage multiple tasks simultaneously
Able to maintain a polished and professional attitude with internal and external customers as a member of the Operations team
Previous admin experience
A desire to persue a career in studio operations
Access to a car

123

Business Management Office Assistant Resume Examples & Samples

Monitoring the loading of multiple sources of data to ensure the system is accurate and up to date
Identifies and ensures all relevant data is incorporated into the databases
Ensure a comprehensive insight perceived from data to view Marketing performance
Manipulate and transform data
Define and build interactive dashboards & reporting to support the business
Assisting with building presentations of Weekly, Monthly, Quarterly Business reviews
Assisting with testing and integration of new systems and tools
Improve the insights driven out from data and reporting for better performance management
Experience of cross-examining of large databases
Strong Microsoft Excel knowledge (Pivot tables). Business Intelligence knowledge is a plus
Data manipulation and modelling techniques
Experience in presenting numbers through charts
High level in Power Point
Ability to investigate, evaluate and analyse information
Attentive to details and able to spot anomalies within data sets
Commercially focused and highly numerate
Be able to prioritize workloads according to customer impact

124

Purchasing / Office Assistant Resume Examples & Samples

Assist purchasing with placing order with vendors for materials, office supplies and/or equipment, and the follow through with vendors on shipment and delivery
Create purchase orders as necessary
Assist Purchasing department with day to day operations
Maintain purchasing documents, files and records for the purpose of ensuring the availability of documentation
Follow up on orders to ensure that materials are shipped and delivered on promised dates
Monitor Purchasing Email Queue
Assist shipping and receiving when needed
Process Daily Invoices and credit memos
Interact with internal personnel as a liaison between supply orders and customer orders
Provide administrative support to customer service and purchasing in order to ensure effective and efficient office operations
Answer phones and reroute call to appropriate people, greet clients in professional and welcoming manner, update visitor management system and print visitor badges
Sort and distribute incoming mail, processes outgoing mail
Must have experience with ERP systems, Great Plains is preferred
Experience working in a Purchasing department
Microsoft Word, Outlook and Excel
Time management skills

125

Office Assistant Resume Examples & Samples

Responsible for office administration
Responsible for office consumables, supplies, etc
Assistance and support for Marketing and Inside Sales (Campaigns, Events, Research)
Preparation of accounting documents for the Tax Agency
Responsible for incoming post/invoices/bank statements
Filing and storage of accounting documents
Keeping and controlling of cash books and credit card statements
Bank transfer incoming invoices
Monitoring open/unpaid invoices in conjunction with the central accounts function in the UK
Contact person for employee mobile phones, company cars, insurances, etc
Co-ordination of appointments,(phone calls, meetings)
Planning and booking travel for MD/colleagues
Certificate in written and spoken English

126

Office Assistant Resume Examples & Samples

Ongoing communications with Faculty to review upcoming events and prioritize tasks
Manage calendar of events to insure deadlines are met (registration deadlines, abstract submissions, compliance testing, etc.)
Maintain file of Primary Investigator’s speaking engagements and notifying appropriate divisions regarding travel
Coordinate travel arrangements for Primary Investigator with timely reconciliation of travel expenses
Coordinate and facilitate invitations to prospective lecturers
Prepare itineraries for lecture guests to include coordination of travel arrangements (honorarium, flight, hotel, ground transportation, etc)
Update Faculty member’s CV as needed (speaking engagements, author of publications)
Update trainees’ listing of publications
Exercise good judgment in all avenues of communication (1on1, email, phone, written, etc.)
Communicate various travel, meetings, lectures
Provide support as requested/needed to facilitate day-to-day work requirements of Faculty member
Coordinate CME credit/info for each VICC Seminar Lectures
Coordinate recording of VICC Seminar Lectures
Use Concur System to formulate/complete expense reports
Prepare check requests as needed/requested (expense reimbursements, etc.)
Management of incoming and outgoing mail as needed
Assist as needed/requested with grant submissions, abstract preparations, etc
Other duties as assigned/needed

127

Office Assistant Resume Examples & Samples

Proficiency with standard office software including Word, Excel and Adobe Acrobat
Excellent multi-tasking skills and the ability to prioritize work requests
Customer service skills including demonstrated ability to build positive relationships with employees and managers
Strong problem solving skills
Exercise discretion and ability to maintain confidentiality and professionalism
Ability to work comfortably in a fast paced environment

128

Office Assistant Resume Examples & Samples

Proficient in Microsoft Office software
Basic math skills and knowledge of basic accounting terminology and procedures
Experience with office tasks such as organizing and prioritizing tasks, electronic and paper filing, reconciling reports and data, scanning, entering and retrieving various documents and records
Experience with labor, Data, and/or payment systems such as: TRAINS, CAPS, Oracle Imaging, ILINX, PCMS, and DataMart
Ability to safely move, transport items up to 50lbs using carts and hand trucks

129

Office Assistant Resume Examples & Samples

Greets and directs clients, staff and/or stakeholder
Answers multi line phones and direct calls
Distribute incoming/outgoing mail
Enter electronic database chronos and gain cause into OMNI
Order, track and check office supplies and equipment
Request closed/archived files
Maintain confidentiality of information that is protected by Department of Corrections policy, Federal and State law
Request updated NCIC records
Chrono U/A results and treatment progress reports
Scan documents to Records for sentence structure and classification
Compose weekly unit meeting minutes
Compile intake packet for CCOs
Act as backup for other support staff
Maintain offender lobby
Prepare and inform staff of meeting notices and agendas and other documents
Prepare travel voucher for staff including other offices in King County using TEMS
Establish and maintain correspondence, reports, office records and project files
Audit both prison and warrant caseloads per policy ensuring that all information is updated and accurate
Assist the Community Corrections Supervisor with hiring packets, scheduling interviews and reference checks
Assign incoming offender files, intake, investigations, prison releases and offender apprehensions
Logon ID Coordinator for the office-Assist staff with all computer issues, submit trouble tickets, primary liaison between staff and IT
Prepare identification letters and submit to Department of Licensing
Prepare Victim/Witness Invitee list and obtain police reports
Perform file management tasks including setting up files, filing documents, purging files and transferring files
Train other support staff as needed
Represent office at safety meetings and ensure that the office is in compliance with all polices/procedures
Provide all vehicle maintenance, records and monthly reports
Click the green 'Apply' button on the job posting and sign in or create an account
Complete your application
Click "Accept & Submit" to submit your application
Employees work with offenders in a potentially hazardous setting. Please consider this when deciding whether to apply
Tuberculosis is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results

130

Office Assistant Resume Examples & Samples

Three professional references
Letter of Interest specifically addressing the qualifications listed in this announcement
All requested materials must be submitted. Incomplete or late application materials will not be accepted. Failure to follow application process may disqualify you from further consideration.**

131

Office Assistant Resume Examples & Samples

Accept subpoenas on behalf of officers working out of the district office, following WSP regulations and district procedures
Maintain DUI cost recovery spreadsheet which includes sending out cost recovery letters
Answer incoming public calls, helping and responding to a variety of inquiries from the public and assisting officers as needed
Serve as backup for the District Secretary as necessary
Process payment vouchers, including voucher distributions and invoice vouchers
Review invoices and statements for accuracy, ensuring all accounts are kept current
Process DUI cost recovery/reimbursement checks
Assist employees with the Travel and Expense Management System
Schedule district personnel for training and arrange lodging as needed
Maintain inventory and order supplies for district at detachment offices
Two years of clerical experience
Ability to communicate effectively and work independently
Excellent typing and 10-key data entry skills
Ability to effectively identify potential tasks, activities, and timelines
Ability to perform complex clerical projects and assignments including preparation of reports, documents, and spreadsheets
Must be physically able to occasionally relocate boxes not exceeding 40 pounds
Ability to accept responsibility and account for his/her actions
Ability to perform work accurately and thoroughly
Ability to complete tasks or continue in a course of action in spite of opposition or discouragement
Ability to effectively build relationships with customers and co-workers
Dependable and trustworthy
Willingness to be held accountable or answerable for one's conduct
Ability to show consideration for and maintain good relations with others
Ability to utilize the available time to organize and complete work within given deadlines
Ability to work successfully with a variety of people without making judgments
Ability to communicate in writing clearly and concisely
Ability to comprehend complex technical topics and specialized information
Ability to use thinking and reasoning to solve a problem
Proficient and knowledgeable of agency rules, regulations and policies

132

Development / Office Assistant Resume Examples & Samples

Sends donor acknowledgement letters and donation receipts to constituents as needed
Manages and prepares vendor contracts – prepares independent contractor agreements
Assists with fundraising event mailing campaigns including mail merges, address labels, and managing donor mailing lists as well as compiling and preparing spreadsheets for event sponsorships and ticket sales
Assists Center Director in planning donor and membership events
Maintain donor database of contributions to Center for review and use by Center Director and State Development Director
Prepare PowerPoint presentations for Center Director and other staff as necessary
Ability to analyze data within Excel and produce reports in various formats including charts and graphs
Assists with occasional fundraising/special events after hours – guest check-in, silent auction transactions, store sales, etc
Maintains Center’s fixed asset list and assists Center Director in monitoring expenses and prepares reports as needed
Reconciles purchasing and monthly invoicing
Processes donations transmittals on a weekly basis
Responsible for Center banking deposits on a weekly basis as well as maintaining proper change in cash drawer
Schedule and confirm all school groups, tours, camps and other programs prior to arrival, and record attendance
Prepare invoices for all education programs, process payments & following up on all outstanding payments
Lead marketing of all Center programs/events in partnership with the Marketing Associate
Update the Center’s web pages, social media postings, fliers, advertisements, e-newsletters, etc
Assist Center Director in preparing for board meetings and other large meetings including assembling meetings packets, refreshments, AV needs and scheduling the venue
When needed, this position staffs the reception desk: answering calls, greeting visitors, processing store sales, operating point-of-sale system: accepts payment, applies monies, receives and makes accurate change, processes credit card payments
Associate's degree required; BA or BS preferred
2-5 years of experience in customer service and administrative experience and/or equivalent combination of education and experience
Excellent Microsoft Office (Word, PowerPoint & Excel) skills required
General skills on all office equipment
Experience in accounts payable and receivable preferred
Excellent communication, organizational, and interpersonal skills essential
Contract preparation experience and budget monitoring preferred
Ability to work as a member of a team as well as independently
Proficient in social media strategies and postings
Knowledgeable in web content management, developing fliers, and advertisements as well as e-newsletters using programs such as Mail Chimp, Constant Contact, etc
This position requires a detail-oriented and precision-focused person delivering consistent accuracy in accounting procedures
Ability to handle multiple priorities with creativity and confidentiality required
Bilingual Spanish is a plus
A commitment to the mission, vision, values of Audubon Texas and the National Audubon Society
Ideal candidates will have demonstrated expertise providing excellent customer service
Proficiency with Microsoft Office suite, web-based databases, and point-of-sale systems required
Must have extensive experience with Excel spreadsheets including analyzing data and creating charts and graphs
Willingness and ability to be a key team member and excel independently. Self-motivation and initiative in this position is essential
Experience in conservation, nature centers, museums, zoos, arboreta, non-profits a plus

133

Office Assistant, Audubon Rockies Resume Examples & Samples

3+ years of experience in an office setting is desired
Must have in-depth knowledge of computers, including experience with accounting, word-processing, spreadsheet, and database applications, desktop publishing and editing, Quicken, Internet and e-mail and the ability to learn new software
A valid driver’s license is required
Self-motivated, dedicated to accomplishing tasks, able to take initiative and solve problems
People oriented, able to work well with other staff and professionally represent Audubon to the public and volunteers
Must have good telephone rapport
Willingness to travel and be available for weekend or evening events
The preferred candidate will be committed to the Audubon mission of conservation

134

Office Assistant / Györ, Hungary Resume Examples & Samples

Perform a broad variety of administrative tasks as needed: order office supplies; compose and prepare correspondence; file management; send packages; handle invoices; general office duties including copying, filing and faxing; creation of documents; other adhoc duties as required
Basic bookkeeping (invoicing and sales receipts), Supplier Management
Meet and greet of visitors

135

Office Assistant / Administrator Resume Examples & Samples

Bilingual English/Portuguese
Excellent communication - must have good writing skills
Strong interpersonal skills and relationship building skills
Organizational and multitasking skills – must have excellent analytical and problem‐solving skills
Very detail oriented
Proactive and flexible to take on a range of assignments
Strong execution skills and results oriented
Shows strong initiative and ability to work independently
Experience arranging extensive travel
Experience organizing large meetings globally
Strong technical knowledge of Microsoft Office including PowerPoint and Excel
Must have knowledge of principles and practices of organization, planning, records management and general administration
Ability to operate standard office equipment, including but not limited to, computers, telephone systems, printers, copiers and facsimile machines
LI-TL

136

Office Assistant Resume Examples & Samples

Administrative Assistant to administrative and support staff as needed
Maintain calendars, including all related scheduling and correspondence
Manage all HR matters for the Institute
Purchasing card reconciliations and travel application preparations and voucher processing for employees as needed
Five years office experience. Additional education may substitute for experience on a year for year basis
Experience working with law enforcement or criminal justice entity

137

Office Assistant Resume Examples & Samples

Provision of administrative support to the pensions function
Support members of the in-house pensions team in the day to day operation and running of the department
File scanning
Data inputting
Printing
Sending and receiving emails
Previous experience in an administrative support role is essential
Ability to work confidentially
Must be discrete and highly personable
Be confident liaising with a variety of individuals

138

Office Assistant Resume Examples & Samples

Full-time student status at an accredited 4-year college/university
Knowledge of Microsoft Office (Word, Excel, PowerPoint)
Exhibited leadership, problem solving, and collaboration skills

139

Office Assistant Resume Examples & Samples

Serve as office receptionist
Provide administrative support to 1 Partner, 1 Director and HR/Office Manager (time entry, expense reports, travel arrangements, assist in creating engagement letters and other external correspondence, formatting documents, troubleshooting issues, research and respond to inquiries from staff and clients, etc)
Check mail daily
Prepare FedEx packages for shipment
Prepare deposits
Maintaining online conference room schedule
Ensuring the conference rooms and kitchen are neat/properly kept when not in use and after use (includes tidying, restocking, etc.)
Maintain office phone list and post on intranet monthly
Monitor the supply room and kitchen to ensure supplies are stocked and counters/shelves are neat
Responsible for workstation set up for new hires (office supplies, phone, voicemail instructions, access cards, etc.) & clean out workstations when employees leave
Assist with Tax Assembly when needed
Other duties as needed
Proficient with office technology (MS Office, internet efficiency, trouble-shooting)
Excellent communication and grammar skills
Ability to work under tight deadlines and work occasional overtime as needed
2+ years in an office environment as an office assistant/administrative assistant required
Professional services office experience a plus (accounting firm, law firm, consulting firm, engineering firm, etc.)

140

Office Assistant Resume Examples & Samples

Responsible for purchasing various items, to include but not limited to: computer software, lab equipment, office supplies, etc., for the faculty and staff of the department through eVA (the commonwealth of Virginia’s procurement system)
Regularly review the departmental budget and provide detailed financial reports and supporting documentation demonstrating all expenses are accurately charged
Provide administrative assistance to the faculty and staff of the department as needed
Organize departmental events to ensure all arrangements are accurately handled and proper personnel coverage is available throughout the event
Maintain the department’s social media outlets to ensure all information regarding events, deadlines, etc., are up-to-date and accurate
Approve access to departmental facilities; and
Bachelor’s degree in business, accounting, finance, or a related field. Candidates with an equivalent combination of education and experience may be considered
Proficiency with office productivity software; and
Experience with eVA
Experience working in a university setting; and
Proficiency with office productivity software

141

Financial Office Assistant Resume Examples & Samples

Greet customers and answer phones
Receipt in check, stocks, and transfers
Open mail and process/distribute paperwork effectively
Process new account paperwork
Send out necessary paperwork needed to be completed by client
Assist brokers as necessary
Retrieve mail from customer drop box
Hand out packets to walk-in customer
Send out correspondence
Provide stock quotes to customers
Assist with training interns
Match incoming stocks and checks with accounts
Navigate through the activity, position, security master, and balance screens of the CRI system to obtain customer information
Call back customers that opened new accounts
Create and file new accounts and all pertinent paperwork for accounts
Keep adequate supplies at front desk
Handle all returned mail – find out new address and phone numbers of customers and mail back to customers
Process simple request wires
Assist customers with Scottrade.com
Assist customer with the paperwork for different account types
Send out follow-up cards monthly
Calculate and reiterate commissions to customers
Follow-up on any problems arising from paperwork for a customer
Contact banks on credit checks for approval
Assist all customers and branch brokers with IRA’s/set-up, distribution, nuances of each type
Quick and accurate data entry/typing skills (Minimum of 30wpm)
Moderate problem solving ability
Moderate basic math skills; ability to calculate commission
Moderate level of computer/Internet skills
Ability to handle multiple tasks and a fast paced environment
Basic level proficiency with Microsoft Word, Excel, and Outlook
1 to 2 years general office experience preferred. Previous experience in the brokerage industry helpful
1 to 2 years customer service experience required

142

Office Assistant Resume Examples & Samples

Maintain tax and outsourcing workflows in process/document management software (GoFileRoom)
Generate tax organizers
Upload client documents to appropriate programs
File governmental forms via e-file and paper filing
Update client data
Run status reports in various systems
Set up new client tax folders in GFR
Assemble tax returns for businesses and individuals
Assist tax team in meeting strict government deadlines
Back up receptionist coverage

143

Clinic Gc-office Assistant Resume Examples & Samples

Schedule appointments with physicians and mid-levels using reason for visit/appointment type as indicated in scheduling system
Consistently adheres to all policies/procedures of the Patient Access Center
Adheres to HIPAA Compliance

144

Executive Office Assistant Resume Examples & Samples

Updates and maintains President & CEO's daily calendar for meetings, appointments and travel
Researches and makes travel arrangements
Carries out daily administrative tasks for the office, including keeping CEO on time for appointments, starting conference calls, and preparing for and escorting external visitors
Uses appropriate professional judgment to keep President & CEO and President’s Office staff abreast of any changes, issues, or concerns that may impact daily activities and/or schedules
Promotes a welcoming and productive environment for all internal and external constituents
Accepts and screens calls for President & CEO and works with President’s Office staff to ensure appropriate follow-up occurs
Opens and logs mail and works with President’s Office staff to ensure appropriate follow-up occurs
Has responsibility for making purchases for the office, including supplies and meals as necessary
Assists President’s Office staff with projects and preparation of materials as needed
Proactively maintains and updates appropriate contacts for President & CEO
Provides other administrative support as needed
2 year Degree (or equivalent years of experience) and a minimum of 5 years of related experience. Excellent organizational and time-management skills with ability to work in a fast-paced environment. Capable of prioritizing and completing tasks under tight deadlines and the flexibility to meet sudden and unpredictable business needs. Excellent written and oral communication skills and the ability to work effectively with all levels of staff including internal and external C-suite executives. Demonstrates strong customer service skills and displays constant professionalism. Willingness to work outside standard established business hours are necessary
LI-EH1

145

Office Assistant Resume Examples & Samples

Knowledgeable in personal computer software
Proficient in general office procedures
Knowledgeable in Microsoft Word, Excel, Unity 23, Mysis, and HHC Advantage

146

Office Assistant Resume Examples & Samples

Receives, greets and directs visitors to appropriate person or office
Answers telephones, providing assistance and directing customers to the correct person or office
Creates and maintains files
Schedules appointments and arranges for meetings
Answers questions about the organization and associated activities
Assists with word processing, data entry and internet searches
Maintains office equipment; arranges for service calls as needed

147

Office Assistant Resume Examples & Samples

Processes ELI applications from start to finish
Tracks pending applications
Receives, greets and directs visitors and routes calls to appropriate person or office
Keeps the front office areas clean, maintains office equipment and arranges for service calls as needed
Keeps track of ELI equipment (laptops, data projectors, CD players, etc.) and manages equipment check-out system
Provides classroom technology support when needed
Prepares office letters, certificates, class schedules, transcripts, etc
Sends out e-mail reminders/warnings to students, sponsors, agents, etc
Maintains ELI social media
Assists with textbook ordering
Assists in setting up ELI courses and classroom scheduling
Assists with set up and administration of student/program evaluations
Scans student records and office documents for electronic archive

148

Office Assistant Resume Examples & Samples

Updating the Utah Campus Compact website (using WordPress) and sending out a monthly newsletter (using MailChimp)
Processing payment requests, purchase orders, journal entries, and deposits
Making travel arrangements, as well as processing travel reimbursements
Assisting in office organization, including maintaining storage space and filing
Assisting the Executive Director with administrative tasks when needed
Maintaining the national Campus Compact database and contact lists for all Utah Campus Compact constituents
Schedule meetings and meeting spaces
Preparing and sending out mailings
Assisting with event planning and coordination at Utah Campus Compact events as needed

149

Office Assistant Resume Examples & Samples

Assist Associate Director to organize and process Clinical Program applications with faculty and cooperating agencies
Collect and track student reports, reflections, and time logs for faculty review
Communicate with students to ensure timely submission of documents
Communicate with clinical faculty regarding late or incomplete submissions from students and/or site supervisors
Enter data needed to track student progress and to compile statistics for Clinical Program in Excel database
Perform general secretarial duties such as typing, filing, telephone contacts, faxing and copying
Interface with students and Clinical Program Director and other clinical faculty to approve documents for Writing Portfolio
Assist faculty with selection of recipients for clinical awards
Coordinate grading clinical internships with faculty, placement supervisor and registrar
Assist Associate Director to prepare advertising materials about clinic opportunities for students
Coordinate orientations, information sessions, and other events as required
Assist Clinical Program Director in preparing grant applications and reports as needed
Assist faculty and Associate Director on various assignments as requested

150

Office Assistant Resume Examples & Samples

Assist in the preparation of administrative projects
Assist with office tasks including: filing, sending faxes, and creating folders
Assists in the creation and distribution of program materials, forms, and general correspondence

151

Office Assistant Resume Examples & Samples

Receives, greets and directs clients to appropriate person or office
Answers telephones, providing assistance and directing clients to the correct person or office
Accepts copays, signs in clients

152

Office Assistant Resume Examples & Samples

Assists with marketing, social media, and email campaigns
Helps maintain the ENVST webpage
May have to periodically attend Education Fairs on behalf of the ENVST Program
May need to deliver flyers and marketing packets to the University community
Assists with other duties as assigned

153

Office Assistant Resume Examples & Samples

Assembles Course Materials for students
Enters leads into CRM database and informs outreach staff about “hot” leads
Helps clean up and merge marketing lists as acquired
Assists with outreach/sales efforts for certificate programs and courses
Assists with writing course descriptions
Assists with obtaining GI Bill approval for programs
Maintains wait lists for classes with full enrollment
Assists with documenting course evaluations
Assists with data entry in support of course scheduling processes
Completes standard office duties such as emailing, photocopying (including instructors’ course materials/binders) and filing
Creates certificates for students completing programs
Assists with organizing and archiving documents and materials
May have to periodically attend Education Fairs on behalf of ProEd and may need to deliver flyers and marketing packets to community

154

Office Assistant Resume Examples & Samples

Greets and assists external as well as internal customers over the telephone as well as in person
Answers telephones, providing assistance to customers as needed
Distributes incoming mail
Creates and maintains electronic as well as hard copy files
Data entry in specialized website
Administrative duties such as maintaining equipment inventory, updating Excel spreadsheet data for projects

155

Office Assistant Resume Examples & Samples

May also manage the front reception desk; processing in guests and greeting visitors in the main lobby area
Completes clerical projects including invoicing, web inquiries, spreadsheet projects and lower level analysis work for the specific departments being supported
Purchases items using Ariba as needed
Makes decisions concerning the prioritizing of work and handles administrative questions and problems
Establishes and maintains recordkeeping and filing systems
Coordinates conferences, meetings and appointments; notifies attendees and makes necessary arrangements through Outlook Scheduler
Strong computer skills, including Microsoft Office application such as Word, Excel, PowerPoint
Ability to coordinate activities with other functions
Analytical ability sufficient to handle complex administrative functions
Able to maintain professionalism and confidentiality of information
Familiarity with SAP
Flexible work schedule, must be able to work early or late on occasion
Good written, verbal and interpersonal communication skills
Minimum of two years of prior administrative support experience

156

Office Assistant, Senior Resume Examples & Samples

Type reports, letters, graphs
Answer phones and take messages
Maintain database by completing entries
File completed case histories
Additional duties may be assigned

157

Suzhou Technical Center Office Assistant Resume Examples & Samples

Bachelor’s degree in English or communication related major
Above 2 year admin or personal assistant experience
Good communication and coordinate ability, detail and logical mind
Smart, strong learning agility
Good English language skills (verbal & written)
Good computer skills, include and not limited to Excel/PowerPoint/Coupa
Good team player and communication skills

158

Area Office Assistant Resume Examples & Samples

Basic computer skills including MS Office
Professional phone voice and Strong Customer Service Orientation
Excel with organizational skills and time management
Customer service and reception experience

159

Office Assistant Resume Examples & Samples

Create, update and maintain Excel spreadsheets and PowerPoint presentations
Train and serve as back up support to the branch Office Manager in areas such as payroll, account payables, ordering supplies, and incoming / outgoing mail
High school diploma or general equivalency diploma (GED)
2 years’ experience tracking, consolidating, interpreting, and reporting numbers
1 year experience with Microsoft PowerPoint

160

Office Assistant Resume Examples & Samples

Assists with a wide variety of administrative duties (faxing, typing, filing, shipping to FedEx/UPS/USPS, scheduling appointments, telephone inquiries, making reservations, etc.)
Serves as the assistant to approximately 6-7 faculty performing duties such as: typing, filing, faxing, editing/proofreading, scheduling appointments, arranging catering, making reservations, preparing reimbursement requests, renewing subscriptions, ordering course materials and supplies for the faculty, processing mailings, uploading/editing information on Web based platforms, merging large data files, etc
Solves routine administrative or procedural problems with other departments as assigned. Serves as the administrative point of contact with students
May perform front-desk receptionist duties, and performs other work-related duties as assigned

161

Office Assistant Resume Examples & Samples

Experience with Microsoft Office
Strong computer skills
Strong verbal/written communications and customer service *skills
Strong organizational skills and attention to detail

162

Office Assistant Resume Examples & Samples

Familiarity with Department of Laboratory Medicine operations and procedures
Familiarity with word processing, spreadsheet, and database software
Experience in a major medical hospital laboratory
Experience with laboratory information system

163

Office Assistant Resume Examples & Samples

Performs routine clerical support, with supervision, such as answering telephones, copying, filing, faxing, data entry and maintaining records and files and follows established procedures and guidelines to provide timely and effective clerical support to the group
Operates and maintains office equipment requests/transactions or directs the person or matter to the proper sources
Greets visitors by phone, in person or through electronic media, providing them with white-glove level customer service. Assesses the needs of the client and provides detailed explanation of the services, processes, procedures and guidelines of the department
Performs and organizes paper and electronic filing systems to ensure company compliance
Maintains employee rosters and location lists; opens and seals envelopes; date-stamps material; weighs and stamps outgoing mail; readdresses misdirected mail and delivers mail
Operates and maintains office equipment such as printers, copy machines, fax machines and may serve as liaison with service and vendor personnel
Coordinates logistics for various meetings to ensure the meetings are arranged properly
Matric
1-3 years working experience
Moderate understanding of general job aspects and some understanding of the detailed aspects of the job

164

Office Assistant Resume Examples & Samples

Must have specialized/technical training or combined experience/education as substitute for minimum education
Typically possesses a Bachelor’s Degree
Typically possesses 3 years of relevant office or administrative experience
Typically possesses experience in a university setting
Typically possesses experience with a financial solutions software system
Demonstrated experience with reimbursement and handling travel logistics
Demonstrated experience editing routing documents and drafting routing correspondence
Accountable for various scheduling tasks as needed
Meets with appropriate administrative staff to determine clerical needs of work unit and to establish reasonable time schedules for completion of work
Leads unit’s clerical employees and student workers, as assigned. Provides leadership and work guidance, schedules, assigns and prioritizes workloads. Sets appropriate deadlines. Monitors employee performance on daily basis. Ensures timely completion of unit’s work
Resolves routing problems in work area
Performs other duties as assigned or requested. The university reserves the right to add or change duties at any time
3 years of relevant administrative or office experience
Experience with Kuali or similar software system

165

RTW Buy Technical Office Assistant Resume Examples & Samples

Support the collection price list definition
Input and monitoring sample costs
Verify the data before the production phase
Support the precosting steps

166

Office Assistant Resume Examples & Samples

Manage, inventory, stock, and organize supplies in all areas
Provide courteous assistance to employees
Move IT equipment
Move, assemble, and install office furniture as-needed
Monitor the front door entry and act as a first point of contact with visitors when backing up the receptionist
Stock and organize supplies in all appropriate areas
Assist the Office Manager, IT Manager, and Human Resources with special projects
Experience in a customer-service oriented role
1-2 years of previous work experience in a professional office environment
Ability to adapt effectively to change
Detailed-oriented and excellent verbal and written communication
Responds positively to feedback
Takes personal responsibility for the quality and timeliness of work, and achieves results with little oversight

167

Office Assistant Resume Examples & Samples

Greet and serve public as primary first contact for on-site visitors and on the phone; respond to their questions
Assist with basic technical and logistical needs, such as travel & expense reconciliation, printing and preparing materials
Process incoming mail and ensure posting of outgoing mail; assist with mailings or special projects
Provide clerical support, such as copying, filing, answering telephone and ordering and maintaining office supplies; troubleshoot technical issues as needed
Assist with the recruitment, training, scheduling and occasional supervision of center volunteers
Utilize available systems and resources to maintain, track and research data, and produce and review reports from customer relationship management system
Respond to inquiries about Center activities and assist with communications, promotion, and the development of program materials and correspondence
Provide programmatic support to center staff as needed
High School Diploma or equivalent required; Associate Degree preferred
4+ years’ experience in an office administration role; OR a combination of higher education and 2+ years' administrative experience
Experience providing administrative support including some or all of the following: phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, organizing files or related activities
Proven ability to set and manage priorities (for self and for projects), handle multiple assignments and deadlines, and operate in a flexible, professional manner
Demonstrated ability to maintain high level of confidentiality and exercise discretion and judgment in managing projects and handling requests for information
Exceptional communications skills including oral, writing, editing, and proofreading
Exceptional interpersonal and customer service skills (e.g., courteous, professional, helpful); comfort working and communicating with a wide range of individuals
Strong analytical thinking and excellent troubleshooting skills
Proficiency in Microsoft Office products, including Outlook, Word, Excel and PowerPoint; Publisher or InDesign experience a plus
Ability to work independently, as well as, part of a team
Availability and willingness to work evenings and weekends as needed
Self-motivated, dedicated to accomplishing tasks, able to take initiative and creatively solve problems while maintaining strong communication with staff
Previous event planning/coordination experience a plus

168

Office Assistant Resume Examples & Samples

Input data and pricing information in to various internal and external systems
Ensure all daily, weekly, monthly, quarterly, and annual reports are on time and accurate. This includes pulling large amounts of information and reviewing for key trends. Pull, understand, interpret, and report out data in Excel from systems including but not limited to Margin Minder, Salient, Nielsen, and SAP
Develop presentations in PowerPoint for the team. Develop templates, graphics, and chart inputs at highest professional standards
Coordinate and book travel and event / meeting arrangements
Manage projects (i.e. presentations) from start to finish including coordinating across multiple functional groups
Possess strong influencing, interpersonal and communication skills. Able to communicate effectively in both written and oral formats with executive level management, and all internal/external contacts
Prioritize requests and perform other duties as required
$17.00/hourly
Monday thru Friday (9:00am - 5:00pm)
2 years of experience with MS Office – Excel, Access, Outlook, Word, and PowerPoint (to include experience with Pivot Tables, Writing Functions, and performing V Look-Ups within Excel)

169

Office Assistant Resume Examples & Samples

Ability to read and write on a level generally acquired through a high school education
Ability to communicate verbally, including via telephones; ability to interact effectively with physicians, allied health professionals, physicians' office staff, other departmental personnel, etc
Ability to access, input, and retrieve information via computer. Must have previous information systems experience
Course work in medical terminology or anatomy/physiology
Analytical ability necessary to assemble cases and solve problems
One year of Medical Records experience
Two to three months on the job training is necessary for full familiarity with department and Harborview Medical Center procedures
Must have ability to climb stairs and ladders and stand for long periods of time
Ability to perform moderate lifting
Ability to work independently and prioritize work appropriately
Must be able to read and write on a level generally acquired through a high school education
Must have ability to work independently and prioritize work appropriately
Must be able to see and hear

170

Office Assistant Resume Examples & Samples

Answer general inbound calls and place outbound calls with the goal of increasing business, customer satisfaction, and customer retention
Follow basic procedures and scripts, using fundamental knowledge of company and project directories, services, and products to assist customers and clients
Type or generate letters and other documents as necessary
Assist in the maintenance of the office record and filing systems
Retrieve, log, and route correspondence (faxes, email, letters, etc.)
Prepare outgoing or log incoming shipments
Ensure document control of mail and project correspondence
Perform other duties as assigned by leadership
Associate’s degree from an accredited college or university preferred
At least one (1) year of related experience required
Proficient in the use of Microsoft Office products
Excellent organizational, written, and verbal communication skills
Ability to perform comfortably in a fast-paced, deadline-oriented work environment
Ability to work as a team member, as well as independently
Must be able to remain in a stationary position for an extended period of time
Occasionally lifts, carries, or otherwise moves items weighing up to 25 pounds
Work is constantly performed in an office environment

171

Office Administrator / Office Assistant Resume Examples & Samples

Internal Communication: Generation and maintenance of key Internal information on displays or Video screen for Paris office ( events, general information…)
Help the Team in receiving and sending internal administrative documentation, prepare and send end of year mailing, invitation to events
Office Management: Supporting the Team for Administrative work, extracting and preparing data from various sources, following administrative documentation, ordering products, receiving sometimes calls from customers and forward their request internally. Ensuring Office housekeeping, distribiute mails, receiving visitors,
Accounting: Receive invoices, send them for payment to Finance, Manage contractors administration, payment process
Travel and entertainment: Booking trains, planes and taxis for visitors, organizing internal events within the French office
Events support: Help in organizing customer and social / CRM events
Very good organizational skills and self-starter spirit
Capacity to understand intranet tools and shared websites
Communication skills (Presentations, writing)
Notions in Accounting and Administration
English speaking
Experience in the automotive industry would be a plus but non mandatory

172

Office Assistant Resume Examples & Samples

Maintains lunchrooms
Assists Office Manager with responding to facility-related requests
Provides relief receptionist support for lunch/breaks or absences
Flexibility with overtime to meet deadlines
Requires frequent reaching and handling
Walking, kneeling and crouching are required throughout the day
Ability to lift approximately 20 - 30 pounds

173

Office Assistant Resume Examples & Samples

Perform full administrative duties, including typing memorandums, correspondence, documents and reports, usually from rough draft, as well as editing for grammar, punctuation, and spelling as needed
Prepare routine correspondence as requested and organize workload to comply with deadlines and priorities established by the principals
Maintain a working knowledge/competency of appropriate systems applications utilized by firm, including Word, Adobe, Excel, PowerPoint, and Outlook
Assemble tax returns as needed
Assist in preparing and distributing client billing on a timely monthly basis
Answer phones and communicate messages to principals, managers, and staff to resolve client questions on a timely basis
Schedule appointments/meetings for principals, managers, and staff, including making necessary travel arrangements and proactively checking need for meeting materials (i.e., agenda, presentation, food arrangements)
Interact with clients in an efficient, courteous, and professional manner
Work as a team member in meeting the needs of the industry/service group
Monitor and coordinate gathering of various forms and documents for set up of client files efficiently

174

Office Assistant Resume Examples & Samples

Serves as receptionist to the Carey Office of Education (COE) and provides telephone and electronic assistance to support students, faculty and staff
Greet visitors, schedule appointments, process incoming and outgoing mail
Respond to inquiries about programs and procedures, make appropriate referrals. Is sensitive to the interrelationship of both people and functions within the department and maintains confidentiality of sensitive information
Provides administrative support to the Sr. Administrative Coordinator to the Vice Dean
Assists with coordination of COE special events through scheduling, ordering supplies, and other activities
Assists with processing check requests and reimbursements for faculty and staff
Assists with special projects, mass mailings, information packets and other duties as assigned
Ability to quickly learn all components of the Carey Office of Education, including administration, admissions, programs, student services, career development, academic advising, institutional data and analytics and registration services
Proficiency with Microsoft Office (Word, Outlook, Access, Excel, PowerPoint)
Ability to handle multiple tasks and meet deadlines
Ability to organize, attend to detail and respond proactively
Must be highly service-oriented with professional demeanor; excellent interpersonal skills
Strong verbal and written communication skills and frequent use of email
Experience working in a busy and diverse office setting
Working knowledge of internet/web based resources
General knowledge of events planning
Knowledge of and ability to accurately use all JHU SAP accounting systems (or ability to learn these systems quickly)

175

Parking Office Assistant Resume Examples & Samples

Manages the customer sales window and selling of parking permits
Ability to establish and maintain positive working relationships with other employees, faculty, staff, students, visitors and the general public
Knowledge and understanding of University rules and regulations regarding parking

176

Office Assistant Resume Examples & Samples

To provide administrative support as part of the Office Support Team, assisting Office Manager in all areas to ensure the smooth running of the office
Ensuring all invoices are recorded and coded in accordance with the coding and authorisation of invoices
Opening and sorting of the post, ensuring compliance with service level agreements
Retrieving and archiving files and documents to storage remotely
Managing the cheque paying in and printing / signing process in accordance
To provide a prompt and accurate photocopying and scanning service for the office
Liaising with the Office Manager in relation to re-stocking and running of office equipment and supplies to ensure effective performance
Acting as the Health and Safety Representative where appropriate for the office and complying with all requirements of our Health and Safety policy and procedures including liaising with the people responsible for overall building maintenance
To provide support to the other members of the Office Support Team

177

Office Assistant Resume Examples & Samples

Answers telephones, providing assistance to and solving issues for Garden members
Processes membership payments
Assists in the maintenance of RBG’s database
Processes University gift reports
Assists in staffing for special events

178

Office Assistant Resume Examples & Samples

Professional working experience in a higher education environment
Professional work experience in a medical, dental, counseling or related office setting
Strong computer skills and competency with Microsoft Office software including Word, Excel, and Outlook
Experience using computer software to manage multiple electronic calendars and schedule appointments/meetings
Competent with computer data entry requiring a high level of accuracy
Experience working with large filing and/or record keeping system

179

Office Assistant Resume Examples & Samples

Welcomes visitors by greeting them in person, or on the telephone; answering or referring inquiries. Maintains security by following set procedures; monitoring logbook, and issuing visitor badges
Assists with scheduling room reservations for the MSB1 using the Event Management System, placing relevant IT, facilities and telecommunications work orders
Supports the administrative functions and operations for the Office of the Vice President for Research by maintaining a safe and clean reception area by complying with procedures, rules and regulations
Ensures proper distribution and processing of daily mail for the Office of the VP for Research and departments within the MSB1
Assists with meeting, seminar and event setup to include placing maintenance and custodial work orders, meal and beverage orders, and providing required financial documentation for expenditures
Assists in the digital archiving process by scanning and entering appropriate data and assists with the filing of hard copy documents
Directs visitors by maintaining, updating and distributing employee and department directories; giving instructions
Assists with other duties assigned by the Executive Associate for the Office of the VP of Research

180

Office Assistant Resume Examples & Samples

Maintain clean reception areas, work stations and meeting rooms at all times including regular hovering and polishing
Maintain high hygiene standards in the kitchen and break-out areas
Regularly clear and polish all internal facing glass windows and doors
Monitor the use of kitchen, bathroom and cleaning items. Maintaining a clear record and request refill as and when required
Assist the PMO in admin such as copying, scanning and maintaining files
Ensure the photocopier is regularly stocked and liaise with Thales IT upon notification of any fault
Coordinate with the Project Assistant for any office repairs
Dispose of all office waste regularly
Greet visitors entering the office and informing the correct individual of their arrival
Serve refreshments to management, staff and visitors
Monitor the use of refreshment items. Maintaining a clear record and request refill as and when required

181

Office Assistant Resume Examples & Samples

Photocopying of office documents as requested by various staff members
Responsible for mail delivery to staff members
Ensuring office premises are secured, clean and presentable on a daily basis
Grade 12 Certificate
Minimum 2 years work experience in an office set up

182

Office Assistant Resume Examples & Samples

Key point of contact in ensuring the Business Centre team coordinates internal and client meetings efficiently
Tidy and reconfigure rooms at the conclusion meetings
Assist with office related events and functions including set up, catering and other requirements as needed

183

Office Assistant Resume Examples & Samples

Bachelor's degree or equivalent work experience required
Bilingual – English & Spanish
Proficiency in Microsoft Office Suite – Word, Excel, PowerPoint
Ability to handle multiple competing priorities; excellent organization skills, attention to detail and flexibility

184

Office Assistant Resume Examples & Samples

Requires a Bachelor's degree or equivalent experience
Knowledge of proper English
Knowledge of generally accepted office practices, procedures and equipment
Advanced Microsoft Office skills (Word, Excel, PowerPoint)
Ability to communicate effectively both orally and in writing and to establish and maintain cooperative working relationships with people contacted of performing assigned including Company management and outside business associates
Ability to interact with senior management on a limited basis
Ability to exercise independent judgment consistent with department guidelines
Ability to adhere/respond to establish time frames and schedules
Ability to perform multiple tasks in a fast-paced team environment
Ability to maintain a professional image

185

Office Assistant Resume Examples & Samples

Audio visual equipment setup, troubleshooting and maintenance
Banking deposits
Events Coordination
Iron Mountain records setup, retrieval, and permanent removal
Iron Mountain shred bin maintenance
Mail/Shipping and Handling: USPS/Pitney Bowes equipment, certified & registered mail, collect, sort & deliver mail to partners and to mail drop off. FedEx shipping
Office Machine Maintenance, Troubleshooting and Repair: GBC, HP Printers, Pitney Bowes, Ricoh MFD, etc
Reception Back Up
Room Setup (moving tables and chairs for events set up and clean up) Supplies: Ordering and maintaining inventory
Vendor Relations
West Region Reports
Knowledge of banking and/or trust operations usually acquired through experience is needed to organize client servicing activities
Organizational and attention to detail skills are required to ensure the accurate delivery and tracking of client servicing
PC knowledge and typing skills are required Good oral and written communication skills are required

186

Office Assistant Resume Examples & Samples

Processes daily mail including retrieval, sorting, and distributing incoming and outgoing mail. In charge of maintenance of postage machine and supplies
Assist with copying and binding of financial statements, presentations and proposals; reviews work for quality and accuracy
Assists professional staff with the scanning of documents to EFX Engagement binders and other scanning projects as needed
Operates and maintains various office equipment; stocks paper at printer stations; changes toner cartridges; maintains inventory of necessary toner for each copier, fax machine, and printer
Maintains lunchroom; monthly refrigerator cleaning
Maintains work rooms and hoteling offices/cubicles
File maintenance: assists staff with file location and retrieval as necessary
Assists with monitoring office/kitchen supplies
Daily office errands
Monitor shred and recycle bins and empty as necessary
Daily restocking of refrigerator with beverages as well as coordination with beverage suppliers
Prints, assembles, and delivers tax returns in accordance with firm standards, to include: following instructions provided by staff, verifying accuracy and completeness of the information included in the client transmittal letter, and verifying correct tax forms and attachments are used
Works closely with the client service staff to clarify and resolve issues that arise during the assembly of tax returns
Participates in the mailing of tax organizers to individual clients
Sets up new client binders in EFX Engagement software
Reviews compiled tax returns for clerical accuracy, if required
Creates and maintains filing systems
Assists with training seasonal tax personnel, if required
Previous tax experience preferred
Able to multi-task and prioritize workload in a fast-paced environment
Able to work overtime, including some Saturdays
Exercise good judgment in maintaining information, records, and reports
Adept at learning new technology
Basic knowledge of Microsoft Word, Excel, and Outlook; experience with Adobe a plus
Bilingual in Spanish preferred

187

Office Assistant Resume Examples & Samples

Keeps the café areas stocked with beverages and paper products throughout the day
Prepares for company-wide meetings from technical equipment to furniture arrangement
Performs regular checks of the conference rooms and common areas ensure that they are kept presentable and clean
Assists with setting up, planning, and managing in-house events/parties. Food & beverage experience is highly preferred
Assists Senior Office Manager with any other Office Services needs as directed
Tests all common area equipment on Monday mornings to ensure that it is functioning properly
Submits IT tickets and work with IT to resolve equipment issues
Works closely with the IT department on basic help desk tasks and troubleshooting
Stocks printers with paper and provide additional paper supplies near the printers for employee use
Minimum Associate’s Degree
1-2 years in relevant experience in similar role; prior administrative or customer service experience preferred
Desire to grow in an administrative role
Ability to work under pressure and meet deadlines without supervision
Professional attitude and demeanor as a representative of the 360i brand and culture
Excellent organizational & time management skills
Must be a ‘can do’ type of person
Some experience with submitting expenses and booking travel
Able to manage relations with vendors for on-site and off-site meetings/events

188

Office Assistant Resume Examples & Samples

Handling all administrative duties for assigned branch including handling of customer service inquiries and resolutions and related administrative duties
Duties include order entry, creating databases, payroll entry, customer service, processing discontinuances,
CRM credits, manual T&M billing, correction of automation errors, weekly audit reports (Billed Not Monitored, Billed Not Inspected, Missed Timer Test Reports, etc) running activity reports, accounts payable, escalations, guard invoices, ordering office supplies and business cards, courier, manual 327,
MASterMind actions: personal and branch, special projects and any other duties as assigned by manager

189

Office Assistant Resume Examples & Samples

0 to 2 years of related office experience
Print/Assemble Tax Returns
Assist with incoming/outgoing mail

190

Production Office Assistant Resume Examples & Samples

You will also have completed Year 12
Technical or Business formal learning
Minimum 1 year of office experience, preferably in a production environment
Ability to read and comprehend policy and legislation so that the requirements can be practically put into action in the workplace

191

Office Assistant Resume Examples & Samples

Track grant expenses and reconcile monthly financial transactions. Investigate and make corrections in accordance with College, University, funding, and Government guidelines. Follow up on outstanding issues and respond to questions as needed
Produce monthly fiscal management reports, attend grant business meetings, act/follow-up on action items
Prepare and process financial transactions including, but not limited to: purchase orders, non-PO vouchers, invoice processing, and journal entries
Prepare and process human resources transactions
Work with shared services to clarify and resolve any transactions
Process pre and post award Grant transactions
Maintain compliance

192

Executive Office Assistant Resume Examples & Samples

4+ years of experience
Capable of taking dictation and transcribing letters and emails
Proficient use of Microsoft Word, Excel and PowerPoint
Public Notary

193

Office Assistant, Senior Resume Examples & Samples

Daily data entry and index of UA and UAF documents into DocuWare
Daily data entry of UAF documents into DoM Foundation Data Table
Consistently monitor Department of Medicine (DOM) and Medical Research Building (MRB) fax email, and forward faxes to the proper personnel
Scan and email all computer request forms (CRF’s)
Order supplies for DOM Finance Office
Prepare UA and UAF deposits
Initiate new account checklist form for new UA KFS accounts in UAccess Financials and set up account file folders
Track and maintain inventory database for Department of Medicine (A-tags, N-tags and D-Tags). Update changes in UAccess Financials as needed, and assist with annual review and verification of division’s inventory. Submit contact information/address changes into UAccess
Bi-Weekly print all Facilities Management invoices and distribute to accountants for verification and then file in FM binder
Submit all Facilities Management, UITS, Surplus, and COM IT requests for the Business Office
Prepare and submit all documents for monthly photocopying billing, maintain billing codes, and maintain email addresses in photocopying machine
Prepare financial documents for US Immigration paperwork and track legal expenses
Monthly check of reconciliation of department’s purchasing card documentation to credit card statements and submit monthly report(s) to the Financial Services Compliance office
Quarterly review of pending Department of Medicine and Non Department of Medicine sponsored proposals and follow up on status
Quarterly review and update standard supplies price list sheet
Assist with scheduling interviews for the Finance office
Assist with ad-hoc requests for Administration and Admin accounting team
Initiate requisitions, purchase orders, and coordinate the execution of contracts and agreements (i.e. Faculty and staff year end business meeting events, department recruitment for Division and/or Center Directors
Initiate and maintain list of UA Financials workflow documents including account delegates, account supervisors, account managers, and fiscal officers
Create and maintain UA admin, program coordinators, lab managers and coordinators list and disseminate information regarding UA and Departmental policies and procedures
Coordinate business office requests
Maintain and update department org charts, phone/email contacts lists, and departmental procedures
Supervise and provide instruction to Admin team student worker
Quarterly review College of Medicine resident counseling list for accuracy and prepare spreadsheet for billing
Annually lead and coordinate Department’s account authorization process
Annually lead and coordinate with Department’s telecommunication verification process
Annually lead and coordinate with Department’s archive of records
Annually lead and coordinate with Department inventory verification
1-2 years of general office experience
6 months or more supervision experience

194

Office Assistant Resume Examples & Samples

Receives and responds to all incoming calls
Schedule appointments according to guidelines
Process phone notes
Interviews patients to collect required demographic and financial information
Codes and enters information into the system
Identify and analyze account discrepancies
Greet patient upon arrival and interview in a professional manner check insurance cards and collects co pays prior to patient appointment
Assists patients with picking up prescriptions, referrals, work notes etc…
Performs other responsibilities as assigned
Knowledge of physician office systems and practices
Knowledge of computer skills and key boarding
Ability to maintain patient confidential information
Ability to exercise judgment, tact and diplomacy
Ability to handle irate callers, defusing the situate and when to elevate to the next level
Ability to display excellent customer service

195

Office Assistant / Document Controller Resume Examples & Samples

Document Management and Control (Recording and Tracking) for the internal and external distribution of Project documentation
Data Entry into all required fields for the applicable Project Documentation
Documentation Quality Assurance (review/proof-reading and editing)
Document Control Reporting
Coordination and attendance at Document Control meetings with client document control counterparts
Uploading, distributing and revising documentation within two (2) independent client enterprise systems (Infrastructure/Construction-specific)
Maintaining electronic and hard-copy files, submissions, correspondence and e-mails, as required
Understanding an adhering to Project Document Control Procedures and QA Standards
Format reports, technical documents, presentations, and marketing documentation to SLE standards
Assist in the coordinating, preparation and distribution of weekly and monthly reports and documents
Professionally and respectfully responding to internal and external requests for information, and ensuring that these are followed through as needed
Provide direct Administrative support to CEO and occasional support to CFO and Technical Director
Manage local office requirements including ordering office supplies, initiating internal IT requests and working with IT to resolve equipment issues(computer, fax, photocopier, cell phone and regular phone issues)
Schedule and coordinate meetings, events and conferences for project personnel including scheduling of meeting rooms, equipment resources and catering as required
Maintain good working relationship with office management and staff
Invoice and expense verification and tracking
Prior Administrative Experience or Completed post-secondary education in Business Administration (Certificate, Diploma, Degree, etc.) or similar is an asset, but not required
Prior experience, or an equivalent combination of education and experience
Prior experience in document control, filing, and handling of project documentation
Experience sending and receiving drawings and expediting transmittals
Prior experience working with Computerized Construction or other Project Management Systems (e.g. SharePoint)
Significant experience and advanced capabilities in Outlook, Excel, Word and Adobe Acrobat 8.1 Professional
The ability to work both as part of a team or independently
Strong aptitude for computers and technology, including advanced skills in Microsoft Office
Strong team player who shares in our vision
A self-starter with the competence to take initiative and go beyond what the job situation requires
A willingness to learn new skills and take on new duties
Ability to work independently and in a team environment
Excellent time management skills and the ability to change priorities to meet group needs

196

Office Assistant Resume Examples & Samples

Diploma in Business Administration, or relevant Tertiary Qualifications. Person with a Technical Diploma or higher would be preferred
Must have good interpersonal skills and be able to communicate effectively in English
Must have good skill sets with computing & Microsoft Office applications. Person with prior experience working on Oracle based applications would be preferred

197

Office Assistant Resume Examples & Samples

Meet with clients and determine and revise all details relative to the specific event
Develop detailed diagrams of each space indicating the location of equipment needed in each area
Create and distribute event documents with all the information relative to the various department’s specific requirements and capabilities
Communicate and coordinate with décor, catering and A/V vendors
Coordinate with the appropriate departments any changes or corrections the client may request
Work directly with the client and assist with any last minute requests and provide guidance as various situations may develop
Supervise events from load in through load out
Aid in event coordination, set up and teardown
Assist client with all move in/set up requirements
Review general area of ingress and egress to include all appropriate areas are ready for the event
Continuously monitor event space for cleanliness and safety for all patrons/clients
Serve as the liaison between client and Stadium & Arena Event Services departments
Prepare and review the event settlement and send final billing
Demonstrate a continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide excellent customer service Perform event related research and data entry

198

Office Assistant Resume Examples & Samples

Operate a multi-line phone for the main office line and individual employee lines
Greet all clients and guests to create a warm, welcoming, and professional experience
Manage guest security software
Arrange parking for clients and guests
Office supply management; ordering and organizing as needed
Receive and sort all incoming mail and deliveries and communicate with vendors regarding closings and holidays
Assure pick up of all outgoing packages and mail prior to leaving each day and schedule hand couriers as needed
Coordinate technology support with internal IT department
Support in the planning and preparation of office events and ad hoc projects
Maintain tasks using project management software
Liaise with property management, building engineers and contractors working onsite to maintain space
Coordinate with administrative team to ensure office facility checks
Assist with security processes and key inventory
Assist with AED/CPR trainings
Maintain all equipment/appliances and maintenance schedules
Assist with office moves and general office set ups
Complete all food orders and fully manage kitchen appearance
Assist administrative team with meeting set-ups as needed

199

Seasonal Office Assistant Resume Examples & Samples

Preparing almost exclusively individual, with minimal corporate, partnership and other returns, as well as preparing tax work papers
Significant experience preparing individual returns including all IRS schedules
Experience with ProSystems Tax, GoFileRoom, and Adobe Professional, and paperless process
Demonstrated understanding and proper application of rules, regulations and codes of conduct of relevant governing bodies (i.e. IRS, AICPA, PICPA, State Boards of Accountancy, etc
Strong computer skills (MS Office, Outlook, etc.) and aptitude to learning new applications
Ability to organize work, effectively manage a variety of projects and the ability to work accurately while meeting deadlines
Previous experience with tax processing in a CPA or professional services firm is preferred, but not required
Previous experience related to small corporate, partnerships and individual tax
A level of comfort working in a technologically-advanced, non-paper based environment

200

Office Assistant Resume Examples & Samples

Oversee and be responsible for the day-to-day operations of the Austin, TX office
Minimum 1-3 years professional experience, preferably in a customer service role or professional office environment
Worked within a deadline-driven, team environment, preferably in a professional organization
Managed multiple projects simultaneously
Proficiency using computer and general business applications (Microsoft Office required), and has demonstrated an ability to learn new software application
Dependability and punctuality
Knowledge of MS Word, Excel, Outlook, and PowerPoint is required; Visio desirable
Client and business environment: Customer service orientation is a must. Job pressure may exist from requirement of handling multiple tasks
Working knowledge of office and administrative procedures
Maintains a professional demeanor
Fast paced environment (frequent tight deadlines, multitasking, etc.)
Willingness to take risks
Open to ongoing change
E-mail intensive environment
Interest in technology and how it’s changing our world
Handle obstacles and difficult people with diplomacy and tact
Open office environment
Business casual attire
Must be able to work overtime and/or outside of regular business hours on occasion
Extensive computer and phone use
Must be able to read, write and speak English fluently
Must be able to sit or stand for long period of time
Must be able to lift 25 lbs

201

Office Assistant Resume Examples & Samples

Scheduling appointments for Advisors via CRM (client relationship management) system
Maintaining electronic files and other general administrative duties as needed
Assisting with client meeting file preparation
Client reception
Self-starter attitude, reliability, discretion and ability to maintain a professional attitude and appearance at all times
Attention to detail and accuracy with good organizational skills
Experience in using CRM (client relationship management) systems
Ability to operate and maintain general office equipment including printers, copiers, fax machines, scanners, postage machine etc
Minimum of 2 years similar job experience
Minimum of 2 years of college required

202

Office Assistant Resume Examples & Samples

Maintain current mailing lists
Registering individuals for membership and classes
Submitting community post for upcoming classes
Compile data form class evaluation forms
Some HTML experience is helpful but not required
Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent

203

Office Assistant Resume Examples & Samples

Processes and distributes mail and packages
Manages lost and found
Manages checkout of basic classroom equipment
Performs regular campus errands
Creates and maintains an environment of professionalism
Ensures all who interact with the front desk have been provided incredible customer service

204

Plant Office Assistant Resume Examples & Samples

Prioritize and organize work to meet daily deadlines
Sarbanes Oxley compliance
Respond to and direct incoming phone calls to meet the customers' needs
Order parts for Maintenance Department
Maintain Maintenance Department process controls
Other duties as assigned by management
High school diploma or G.E.D. with some college preferred
1-2 years vendor and customer relations experience is a MUST
Excellent interpersonal skills in working and communicating with diverse employees at all levels of the organization
Working knowledge of Microsoft Office
Detailed oriented with ability to work as a team player and prioritize workload to complete tasks on time
Must possess a high degree of integrity and maintain confidentiality

205

Office Assistant Resume Examples & Samples

Previous relevant administrative experience
Ability to work as a team player to provide excellent customer service; and
Demonstrated knowledge of Microsoft Office suite programs
Experience working in a higher education setting or with the commonwealth of Virginia; and
Demonstrated knowledge of electronic scheduling programs and WordPress or willingness to learn

206

Seasonal Office Assistant Resume Examples & Samples

Data entry work, as needed
Experience working in an office or professional setting required
Ability to pay extremely close attention to detail and follow directions/procedures required

207

Office Assistant Resume Examples & Samples

Organizing and filing Client/Employee documents and files
Assists with internal and external audits
Prepares mailings for quarterly in-services as well as sending messages to employees using Addus AMP system
Maintains spreadsheet of in-service attendees & forwards list to payroll
Conduct surveys for prospective employees as well as runs web checks and fingerprints
Ensure all Filing of all paperwork including home visit forms, family caregiver forms and other documents relating to our clients and employees

208

Office Assistant Resume Examples & Samples

Daily data entry of Quality Assurance Home Visits notes
Assist with documenting and preparing of outreach activities of the Quality Assurance Specialists staff
Generate and preparing various weekly and monthly activity reports
Responsible for ensuring forms are copied and prepared for staff
Prepare, organize, and sort documents for filing
Responsible for conducting follow up phone monitoring and assisting in scheduling home visits

209

Office Assistant Resume Examples & Samples

Prepare and conduct various mobile Electronic Visit Verification (EVV)device training to employees to ensure State compliancy
Troubleshoot and resolve Electronic Visit Verification and mobile device issues
Track device inventory by utilizing various reports and spreadsheets
Generate and prepare weekly reports of training activities and inventory of supplies
Ensure all employees are in compliant actively utilizing EVV/mobile technology

210

Office Assistant Resume Examples & Samples

Previous experience working in an office environment
Demonstrates skills in communication clearly, accurately and concisely
Ability to maintain confidentiality, discretion and professionalism in appearance and demeanor
Ability to remain calm under pressure and work with multiple interruptions
Able to take direction and provide meaningful results
Ability to work collaboratively to prioritize tasks and meet deadlines
Possess a good work ethic
Intermediate skills with MS Office programs, specifically Outlook, Word, Excel and Publisher
A cover letter describing how you meet the required and desirable education and experience of this position
Names and phone numbers of three professional references
The completed supplemental questions

211

Clinic Gc-office Assistant Resume Examples & Samples

1-2 years medical office experience with proficiency in medical terminology
Familiar with insurance companies regulations and guidelines
Computer knowledge and proficiency a must
Able to operate an adding machine/calculator, multipurpose fax/copier/scanner, telephone and credit card reader
EHR experience a must
Excellent interpersonal, critical thinking, problem solving and customer service skills required
Able to deal with multiple personalities and a mature patient demographic base
Able to prepare banking deposit tickets and reports and has general understanding of debits and credits

212

Office Assistant Resume Examples & Samples

Provides administrative/routine operational, logistical and project support to the business unit on ongoing basis
Maintains the files, locates and removes material from files when requested, and keeps a record of the material withdrawn and returned to the files
Compiles and arranges data or information and/or makes standard calculations as instructed
Responds to routine partner or client inquiries regarding the products or services in the area
Acts as primary office receptionist; answers incoming calls, takes messages, answers questions or directs calls to the appropriate person
Picks up and distributes mail to appropriate individuals in assigned area
Participates in the planning and administration of the business unit
Collects, compiles, and analyzes data and information for reports and presentations for the department
Runs and creates formal reports for business unit. Updates manuals, procedures, etc
Responsible for identifying and resolving problems within established guidelines
Expected to use some initiative but refer more complex problems to supervisors/experts
Works effectively as a team member but also independently
Working towards becoming proficient in all areas of the job
Prior administrative support experience is required
Experience in finance or accounting, acquired through education or previous work experience preferred
Good oral and written communication skills are required
Basic Functional / Industry Knowledge is preferred
Analytical and problem solving skills are required
Technical skills / systems knowledge (e.g. Peoplesoft, Microsoft Office) is required

213

Dshs Office Assistant Lead Resume Examples & Samples

A high school diploma or GED
Experience working with collections systems/software
Two years' experience directing, leading, training and coaching staff
Experience with Microsoft Suite and ability to create spreadsheets and reports
Experience with Microsoft SharePoint
Experience working in a diverse environment
Experience working in a change management environment
Exceptional organizational and multi-tasking skills
Strong coordination and follow through skills
Provide a letter of interest

214

Office Assistant Resume Examples & Samples

Scanning of site documents
Lab and Field Data filing
Safety Field Form filing
Filing of invoices for site
Support MS Office related document production (MS Word, Excel, Powerpoint)
Run Site errands
Minimum years of experience: 1

215

Office Assistant Resume Examples & Samples

Provide clerical support to the Community Corrections Supervisor and Community Corrections Officer
Manage multiple priorities and timelines/deadlines
We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process. Applicants who test positive for any controlled substances will be disqualified from consideration
This position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment

216

Office Assistant Resume Examples & Samples

Answering phones, directing calls, taking detailed messages
Processing VISA payments
Shipping and receiving packages
Sorting and distributing mail
Scanning invoices to NEDOCS for payment
Contacting customers and scheduling inspections
Creating task numbersTyping reports
Mailing of completed inspection reports and certificates
Invoicing, Filing
Checking packing slips, matching to PO and filing
Send checks to cash apps on Fridays
Couriering work orders on Wednesday and Friday
Updating tech binders with new certificates
Providing back up for invoices when requested
Previous experience with a multi-line switchboard preferred
Knowledge of and experience with MS Office

217

Office Assistant Resume Examples & Samples

Process daily cash receipts from various program areas and customers in the accounting system, and file the deposit backup documents for research
Review contractor’s security deposit refund request, process and mail refund, and respond to inquires
Coordinate with program areas, regions and customers to resolve payment issues
Prepare monthly credit card reconciliation for Special Hauling and Divisible Load permits
Create adjusting entries to correct errors, and process charge back, credit and debit adjustments
Prepare and process monthly Journal Revenue Transfer and Voucher Payment to Office of the State Comptroller (OSC) to reimburse the Unified Carrier Registration System of excess revenue above the State limit
Run monthly Unapplied Cash Report and apply payment to open invoices prior to the closing of the accounting period
Process deposits for the Driver Improvement Program, and remit payment to Department of Motor Vehicles (DMV) for defensive driving and drivers certification fees
Maintain Travel’s Unit checkbook
Verify and process region’s manual deposit, and sort and distribute mail
Perform miscellaneous duties and assist with special request/and or projects as needed

218

Office Assistant Resume Examples & Samples

Review prospective Gaming enterprise entity and principal license applications for completeness
Review each entity and principal application and investigative report completed by the NY State Police during the background search and provide recommendations to the Director of Licensing
Provide oral and written communication to the relevant gaming facility to ensure appropriate and timely notification of applicant status
Supervise Licensing support staff
Transmit fingerprints to DCJS
Transmit entity and principal applications to the NY State Police
Draft temporary and annual registrations and denial letters for prospective Indian and Video Gaming license applicants
Special projects as assigned by the Director of Licensing

219

Office Assistant Resume Examples & Samples

Data entry of applications for Indian Gaming casino applicants
Process temporary and annual certification letters for Indian Gaming casino applicants; enter data, copy, fax, and mail to Tribal Gaming Commissions
Data entry and distribution of criminal history reports from the Division of Criminal Justice Services and the Royal Canadian Mounted Police daily. Follow up on fingerprint rejections as necessary
Enter data and file license letters and other miscellaneous correspondence received from the Tribal Gaming Commissions
Receive, sort and distribute Indian Gaming mail daily
Data entry and distribution of incoming background investigations from the New York State Police
Prepare and forward files monthly to the New York State Police for conducting background investigations. Also forward files weekly for expedited investigations and follow up as necessary with documents on open investigations
Prepare files monthly for purging of records from the Division of Criminal Justice Services for inactive casino applicants
Scan files and forward requests to Gaming Commission Inspectors for conducting supplemental background interviews on unusual case applicants
Maintain office supplies for the licensing department
Replenish New York State Police fingerprint card supply upon request

220

Office Assistant Resume Examples & Samples

Monitor and distribute work received either in the incoming group mailbox, via fax, or mail
Filing/copying/general clerical duties
Enter debit card transfer requests in Acumatica
Enter quick check requests in Acumatica
Activation of EBT cards, printing of CR97 EBT Report
Removal of EBT cards per Revenue Support instructions
Notify homes of debit card activations
Respond to debit card inquiries from homes
Monitor Acumatica for approved personal allowance requests
Assists in encumbering and make payment for cable/wi-fi/premium TV and summer camp bills
Assists in providing user support for Acumatica transactions at homes
Maintain and monitor aging and follow ups for

221

Office Assistant Resume Examples & Samples

Encumbering and make payment for cable/wi-fi/premium TV and summer camp bills
Provide user support for Acumatica transactions at homes
Assists in maintaining and monitoring aging and follow ups for

222

Office Assistant Resume Examples & Samples

Maintain records or logs of items received
Wipe or remove computer hard drives to eliminate sensitive data
Update database and inventory control records
Update and close work orders related to employee separation
Perform frequent walkthroughs of office space to identify equipment that is sitting unused
Work with customers and IT staff through various forms of verbal and written communication to answer questions, obtain information, schedule work, and resolve complaints
Receive, store and distribute computer related equipment, pc’s, monitor’s, printer and other computer accessories
Load, unload and physically handle all computer related equipment and supplies. This may require the operations of a hand operated forklift, warehouse equipment and the ability to lift up to 40 pounds
Rotate Computer stock in storage areas as required and records in data base contents in a stockroom
Maintain perpetual inventory records to monitor and control inventory stock levels. Update data base and Inventory Control records
Maintain records or logs of items shipped, delivered or received
Assess the need for ordering supplies, materials or equipment based on inventory levels and program needs
Prepare various reports related to computer inventory, material received and distributed, quantity and quality of materials ordered, etc
Maintains a Safe and clean environment of storage areas for the safety of employees, proper storage of equipment and maximum utilization of space
Perform frequent data validation to ensure database records align with equipment that is in storerooms
Receive computer equipment from employee separations, PC rollout returns, and division returns
Determine the usefulness of equipment and prepared it for surplus or recycling
Remove and destroy computer hard drives to eliminate sensitive data
Palletize and wrap computer equipment in preparation for shipping
Work with Management Services to facilitate the transfer of equipment to OGS or recycling centers
Demonstrated experience with Microsoft Excel spreadsheets
Demonstrated experience using databases for records keeping
Demonstrated experience using e-mail, messaging, and calendaring
Ability to work collaboratively as part of a team

223

Office Assistant Resume Examples & Samples

Review justice court monthly revenue reports, calculate fines, fees and surcharges and code the distribution of collected revenues based on laws, regulations, rules, established guidelines, standards and procedures
Perform verifications of calculations on a variety of other court revenue reports submitted for completeness and accuracy
As needed and as directed, contact external parties to obtain financial and court information to calculate and determine and code monthly revenue report distributions and complete revenue report adjustment entries
Receive, review, and verify supporting documents for monthly report processing
Review incoming refund requests, verify calculations for accuracy and perform preliminary processing following established procedures
Verify accuracy of data from scanned documents
Maintain, update, and correct electronic records
Correspond with justices regarding timeliness of reporting
Answer questions from justice courts regarding reporting questions and requirements. Refer inquiries as necessary
Communicate with various individuals to field questions, elicit and convey information, and resolve issues
Works well independently and in a team environment
Possesses effective oral and written communication skills
Detail orientated, and produces an accurate and timely work product
Ability to effectively apply work unit policies and procedures
Ability to handle multiple and sometimes competing priorities
Good knowledge and use of technology
Excellent interpersonal skills with staff and customers

224

Office Assistant Resume Examples & Samples

Audit State and Research Foundation paper and electronic travel reimbursement requests in a timely manner
Track State and RF pre-payment and payment requests
Maintain log for all travel payments relating to State and Research Foundation travel reimbursements
Primary contact and authorizer of State and Research Foundation travel with travel agencies including employee profile maintenance
Assist with training of new employees/new Travel & NET cardholders
Maintain ESF Travel website
Maintain a working knowledge of OSC/State/RF travel rules and assist in communication and training as needed to Campus
Work in fast paced environment; maintain large volume of transactions within a timely manner, additional travel-related duties as assigned
Assist payroll office with review and input of time records, past due time sheet notifications and other miscellaneous tasks
Assist Bursar with Student Mandatory insurance tracking

225

Office Assistant Resume Examples & Samples

Assist in processing personnel transactions and maintain manual and automated tracking records such as: performance evaluations, probationary reports, leaves,
Assist in conducting orientations for new employees,
Assist in processing hiring packages for new employees,
Gather, organize and compile information as required, and design clerical

226

Office Assistant Resume Examples & Samples

Main Receptionist/Greeter in a fast paced office,
Answer telephones and provide information to and answer questions from department employees, other agencies or to the general public; referring inquires as necessary to appropriate OHR staff,
Log, sort and distribute mail,
Employment verifications,
Other office support activities

227

Office Assistant Resume Examples & Samples

Have a current permanent appointment with 1 year of service as an Office Assistant 2 Keyboarding (or as a title eligible for transfer to Office Assistant 2); or
Appointment as Office Assistant 2 Keyboarding with less than 1 year of service (remainder of probationary period to be completed in new assignment); or
Be a former state employee eligible for reinstatement to the title of Office Assistant 2

228

Office Assistant Resume Examples & Samples

Reception desk – greeting visitors, assisting patients, answering/directing phone call/visitors/patients as appropriate
Maintenance of office equipment including faxes, copiers, printers, etc., and assisting staff in use
Perform a variety of office, clerical, and record keeping tasks as required
Processing requests for information
Proficient use of a computer is required; proficiency in Microsoft Office software is preferred

229

Office Assistant Resume Examples & Samples

Purchasing of goods and services for the Department of State using State Purchasing Card or by processing a purchase requisition in SFS; ensuring all purchases comply with various NYS and Departmental policies and procedures
Reconciling monthly Purchasing Card statement on SFS
Assisting Program staff and providing guidance on purchasing based on needs
Processing payments to vendors for goods and services either with State Purchasing Card or through the SFS process
Maintaining accurate agency purchasing files
Working with vendors and NYS agencies, including OGS, OSC and BSC on Purchasing and Accounts Payable functions

230

Office Assistant Resume Examples & Samples

Candidates must currently be permanent in this title and eligible for a lateral transfer, OR have one year of permanent service in a title eligible for transfer under Section 70.1 of the Civil Service Law
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position
To be qualified for Provisional Appointment when there is not a valid, eligible list, candidates must pass a keyboarding test (35 words per minute with at least 96% accuracy)
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service
Provide customer service at both the second floor service desk and checkout/reserves desk. This includes assisting patrons with equipment, library accounts, and any other task related to working at either public service desk. In this capacity, make independent judgments to meet patron needs based on interpretation of Access Services policies and procedures and individual assessment of the situation
Assist with the supervision and training of student assistants by providing direction. Collaborate with Access Services staff in the planning and coordination of student assistant training. Serve as active member of student training working group. Assess staffing needs, sending student workers to perform tasks such as shelving when service desks are not busy
Communicate problems with policies, procedures, technology, or equipment to appropriate personnel. Take constructive ownership of procedures, and collaborate with supervisors and coworkers to improve patron services through revision of policies and procedures
Maintain working knowledge of all aspects of second floor service desk, which includes: periodicals/media equipment, policies, and procedures. Maintain and troubleshoot equipment such as microform readers, copiers, media viewing equipment, etc
Supervise morning and afternoon pickups of periodicals and media materials
Supervise the maintenance of juvenile and young adult books, newspapers, media, microforms, current and bound periodicals, DVD’s, and music CD collections
Collect daily, monthly, semester, and annual use and service stats
Help faculty reserve IMC videos and coordinate delivery when necessary
Assist with stacks maintenance projects in the circulating collection (3rd floor) as needed
Occasionally perform duties of Access Services co-workers during their absence
Monitor and print out reservation forms for the two multi-media rooms and the Lake Effect Conference Room
Assist with Government Documents

231

Office Assistant Resume Examples & Samples

Processes and maintains materials for all course reserves. Adds new reserve materials to the library’s online catalog and updates location of materials to reserve. Updates catalog when items are removed from reserves. Responsible for E-reserve support including scanning materials, upload of materials to E-reserve database, inclusion in Angel, and quality control
Continually updates knowledge about reserve policies and interprets policies to faculty and students. Trains student assistants in reserve policies and procedures. Manages student assistants associated with Reserves. Coordinates policy and procedures with Coordinator of Access Services. Creates and maintains documentation for reserves processes, reports and records
Staff Checkout/Reserves and Second Floor Desks during evening and weekend hours. Completes desk duties in a timely and efficient manner, and supervises student assistants on duty. Provides quality information and service to the public and work to resolve patrons’ issues. Demonstrates good judgment in knowing when to refer problems to Librarian on duty, and/or Coordinator of Access Services. Maintains a courteous attitude towards patrons, student assistants and co-workers, and a positive attitude towards responsibility and the Access Services team. Displays interpersonal skills needed for quality service
Supervises library operations at night and weekends if the Evening Supervisor for Access Services and the Librarian on duty are not present and coordinates closing of the building
Maintains working knowledge of Access Services procedures, policies, and technologies (Aleph, Adobe Acrobat, and Microsoft Office suite) and equipment (laptops, microform readers, copiers, media viewing equipment, etc.). Instructs patrons and student assistants on how to use equipment. Troubleshoots equipment problems and communicates issues to appropriate staff
Monitors circulationdesk@oswego.edu email and resolve requests as appropriate. Forwards requests requiring further attention to appropriate personnel. Assists as needed to monitor media e-mail to collect and processes microform scanning and IMC scheduling requests
Maintains Second Floor Collections, which includes: Teaching Resource Center, Juvenile, Media, Microform/Microfilm, Newspaper, and Periodicals/Journal Collection. Supervises student assistants to help maintain these Collections and assists with shifting and other projects
Assists with projects in the Third Floor Collection which may include inventory, shifting and deselection
Assists Evening Supervisor for Access Services in evaluation, training and supervision of student assistants. Provides input on performance and attendance
Communications in a professional manner with the Access Services team, campus population and the public. This communication may include e-mail, face-to-face interactions and contributing to training/orientation events which appropriate. Takes constructive ownership of duties and works as a team to improve patron services. Uses tact and patience when interacting with the public
Participates in Access Services and library meetings and relevant workshops

232

Office Assistant Resume Examples & Samples

Complete and maintain files and records related to student information; responsible for data entry and reporting of correct and accurate information; maintain various documentation including requests for accommodations
Operate office equipment such as printers, copy machines, fax machines. Serve as liaison with service and vendor personnel
Process student accommodation letters in a timely manner
Use a personal computer and a variety of office software applications including word processing, email, and file management. Under the direction of professional staff, create documents in Word or uses predefined templates and form letters. Use Excel or other student information management system to maintain student database
Answer phone calls/emails, respond to students, parent and faculty disability related questions
Schedule appointments for professional staff
Handle requests or directs the person or matter to the proper sources. Assist in resolving problems and ensuring satisfactory customer service
Prepare and file DRC documents
Receive mail or correspondence for the office. Open and/or review correspondence and determine proper disposition
Maintain department supplies and inventories. Track status of orders and purchases. Maintain or distribute supplies as needed
Schedule meetings and events for office staff
Attend Division meetings
Assist in event planning for awards ceremony, Recipe for Success, etc. (send out save the date, handle RSVPs and registration, order awards, work with catering, etc.)
Respond to emails with general questions about DRC services, registering with the office, procedures, etc
Determine timeliness of office records and dispose of records over 7years old
Oversee timesheets for student employees

233

Office Assistant Resume Examples & Samples

Answer phones and email questions
Sell and issue parking permits on Point of Sale cash drawer at front counter
Process citation appeals for review by appeal officer and enter decisions in computer
Assist with creating and sending dash parking permits
Supervise student employees
Assist with daily deposits
Close and secure building, occasionally open also

234

Office Assistant Resume Examples & Samples

Candidates must be employed by New York State to be eligible to apply for this position
To be qualified for Provisional Appointment you must have one year perm service as a Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language)
Car/Van Schedule - Make vehicle reservations, maintain copy of driver's licenses, maintain van training list, and participate in LENS Program for all customers on campus. Customer Service skills and decision making are a good portion of this part of the job as there are only 5 cars and 5 vans to be reserved and sometimes the requests are more than we have available. Paperwork to document driver, passengers, and mileage need to be filled out and maintained and sent to the Travel Office to be processed. Works closely with the Garage in having vehicles ready for customer's use. There are also GEMs that can be signed out
Manager Plus, Quick Books, and Gas Boy Programs for Fleet Garage Monthly invoicing. There are three programs to learn and manage in order to invoice customers on a monthly basis for the fuel and parts used on each vehicle
Daily updates of work orders and time cards for Building Trades Construction Department into TMA Database System for approximately 13 people
Electronic Purchase Orders (eReqs) - Shared with Secretary I. Create electronic requisitions for Custodial Department - Custodial Academics and Custodial Housing
Meeting minutes for various shops. Meeting minutes as needed including BTC monthly meetings, Millennium Committee, Key Lock Procedure Committee, and Furniture Shop Procedure Committee. Also, sets up meetings, invitations, and creates work orders for Academic Building Inspections

235

Office Assistant Resume Examples & Samples

Advising and assisting students and families on the phone re the financial aid process and all financial aid programs available to them at SUNY Oswego. This represents about 75% of the workload for this position most times of the year. At busy times, such as spring when financial aid awards are sent and the beginning of each semester, this function could exceed 75%. This is a very important function in our office. The person in this position needs to be able to work with students and families to facilitate the securing of financial aid to pay for school. This responsibility is primarily on the phones. During busy times, this also involves in person advising
Assist with the processing of incomplete, unofficial and questioned financial aid applications (FAFSAs). Coordination of effort program includes reviewing the application for accuracy and to determine the necessary documentation required to resolve and complete the application. Necessary documents are requested. When necessary documentation is submitted, it is reviewed for accuracy and the application is updated. This process requires considerable knowledge of the federal financial aid process and the ability to discuss sensitive matters with students and families
Coordinate with outside agencies to resolve all data and application situations. This involves interactions with the Dept. of Ed Central Processing Center, COD, NSLDS, NYS Higher Education services Corporation and the Social Security Administration as well as other agencies as necessary
Assist with coordination of all external scholarships, fellowships, Resident Advisor awards, grad assistantships and other resources. Coordinate the daily processing of scholarships students receive from sources other than federal, state or institutional funds. This involves frequent correspondence with outside companies and agencies as well as collaboration with the Student Accounts, Residence Life and Housing, Human Resources and Grad offices
Coordinate the processing and distribution of all incoming documents. This involves the processing of all mail and the input of all documents into the Banner system. It also involves distribution of documents to the necessary staff member
Assist with processing spring review of transfer students. The Financial Aid Office must extensively review transfer student financial aid applications to determine the amount of aid they can receive after they transfer her. This is time consuming and often requires contacting other colleges and universities
Supervise student workers who assist this position in performing her duties
Coordinate organization and filing of student application documents
Assist the Assistant Director in the processing of summer financial aid. This involves explaining the summer aid process to students, the actual processing of summer applications and facilitating the application process for students as necessary
Assist the Assistant Director with Direct Loan processing. As time and need exists, the person in this position will assist with the processing of Direct Loans
Assist Director and other staff members with other duties as assigned. At certain times of year, it may be necessary for the person in this position to assist with other duties and responsibilities in the office. These assignments will be based on office need and will include training and will only be assigned if other assigned job duties and responsibilities allow

236

Office Assistant Resume Examples & Samples

Two (2) years of clerical experience keyboarding/typing and data entry
Access level one certified
Intermediate-level proficiency with Microsoft Excel, Microsoft Word, Outlook, and SharePoint
Working knowledge using OMNI and DISCI
Demonstrated ability to adapt to change quickly
Demonstrated time management skills
Demonstrated ability to prioritize effectively to meet workload demands
Ability to multitask and work in an environment with interruptions
Ability to work as a contributing team member

237

Office Assistant Resume Examples & Samples

Process incoming/outgoing USPS mail, faxes, and other materials. Process daily return mail
Order, receive, and maintain supply inventory. Responsible for document supply management. Will ensure the most recent PEBB Program materials necessary for staff use are kept stocked
On a weekly basis, fill fax machines and copiers with paper. Contact person for multi-function devices
Proofread correspondence and materials for punctuation, grammar, spelling, format, and accuracy. Compose correspondence in response to requests for information from our members. Prepare and send letters for annual rule making. Employ plain talk principles
Assist in the preparation, compilation, and coordination of reports for purchasing, inventory, training scheduling, and registrations. Copy and collate training, open enrollment, and other materials
Make travel arrangements for division staff
Schedule meetings for division staff, which includes reserving appropriate resources, copying materials, and working with meeting organizer to ensure all needs are met. (Reserve conference room, call-in number, etc.)
Update division evacuation binders. Ensure information is always up-to-date in the event of an evacuation
Keep Desk Manual current
Back up to two Secretary Seniors
High School graduation or equivalent
Two years' clerical experience in a professional office setting
Two years' experience with the Microsoft Office Suite, including Word, Excel, and Outlook. Similar word processing, spreadsheet, and email software programs will substitute for MS Office products
One year's experience providing customer service to and responding to inquiries from internal and external stakeholders, customers, or clients
One year's experience drafting or proofreading correspondence or materials for punctuation, grammar, spelling, formatting, and accuracy

238

Seasonal Office Assistant Resume Examples & Samples

General clerical functions such as filing, scanning documents and making copies
Provide assistance as needed in the assembling of company documents, reports, tax returns, etc
Keep common areas of office clean and neat (general pickup) between cleanings from cleaning service
Deliveries to clients
Other duties may be necessary to fulfill the responsibilities of the position
A high school diploma or GE is required
Minimum of one year customer service or administrative experience is preferred
Ability to lift up to 20 pounds

239

Office Assistant Resume Examples & Samples

Maintain basic financial, accounting, and/or statistical records
Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators)
As needed and as directed, contact various internal and external parties to obtain information
Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing items of value such as cash or vouchers
Process all State Agency payment vouchers, refunds of appropriations and report of monies received, including 400 plus checks per quarter from insurance companies’ financial security assessments
Maintain three DMV checking accounts, issue checks against the accounts, and perform monthly reconciliations
Monitor the daily voucher report and the interest paid report to ensure bills are being processed timely
Serve as backup agency workflow administrator for the Statewide Financial System
Provide coding, obtain approval for, and send invoices to the Business Services Center for payment

240

Office Assistant Resume Examples & Samples

BA/BS with strong academic record
1-2 years Office/Facilities Management experience
Experience with vendors/contract management
Strong knowledge of MS Office, including Word, Excel, and PowerPoint
Demonstrate full range of movement including but not limited to lifting, standing, bending, reaching, twisting, ascending, descending and crawling
Occasionally lifts, pushes, pulls, and moves equipment and material weighing up to 50 pounds

241

Office Assistant Resume Examples & Samples

Coordinates Travel for faculty, students and guests. Track travel budgets as necessary
Maintains Filemaker Pro student database and produces reports and tools using the data i.e. yearly directory
Conducts yearly inventory of the school and prepares surplus documents
Assists in mailings
Assists the Graduate Adviser with scheduling and tracking Graduate student workshops and online forms
Maintains information on bulletin boards
Archiving of School events

242

Office Assistant Resume Examples & Samples

Record meeting minutes for Department Chair Meetings, school meetings and as needed
Coordinate and process student faculty classroom evaluations
General office duties
Assisting faculty as needed

243

Executive Office Assistant Resume Examples & Samples

Manage day to day front desk and receptionist duties (i.e. ordering lunches, distribution of mail, sorting checks, stocking, and checking conference rooms to ensure clean and tidy, etc.)
Serve as the point person for maintenance, mailing, shopping, supplies, and errands
Maintain the appearance of the office. Ensure that all common areas are tidy and clean. Duties include clean and stock conferences room, kitchen and snacks, the storage room, game areas, etc
Greet and host all of Possible Mobile’s guests, which can include the following duties coffee service, coordinating catering, meeting setup, coordinate reservation, etc
Coordinate and organize Internal team lunches and meetings
Coordinate with IT department on receiving of equipment in all locations and update inventory tracking
Lead for planning and coordination of internal parties and events including yearly holiday party, offsite meetings and staff appreciation events etc
2-4 years of reception/office management experience answering multiple phone lines, multi-tasking, and supporting a fast paced environment
Supports and embraces POSSIBLE values and able to work with a variety of personality types
Expert in Outlook and proficient with Word and Excel

244

Office Assistant Resume Examples & Samples

Bachelor degree with relevant working experience in secretarial duties
Excellent written and spoken French and English
Strong communication/writing skills
Proficient computer skills for software used at Platinion (demonstrated software knowledge in Power Point, Word and Excel)
Familiar with basic office equipment (copier, scanner, fax, etc)
Experience in agenda and travel management is an asset
General interest in IT

245

Temporary Office Assistant Resume Examples & Samples

A thorough knowledge of general office practices
Post-secondary education
Technical aptitude (Outlook, Java, and image machine knowledge)
Ability to lift up to 40 pounds occasionally

246

Office Assistant Calculations Resume Examples & Samples

The ability to work independently with minimal supervision
The ability to communicate efficiently and effectively with agency staff and outside agencies
The ability to effectively follow up on correspondence and phone calls when needed
The ability to demonstrate a working knowledge of computers, Windows, Microsoft Word, Excel, and agency computer systems
Possess an acceptable attendance record and work record (e-file)
Data entry into the Statewide Financial System to charge the appropriate account for purchases made by staff using their state-issued VISA card
Review purchases made with VISA for appropriateness for NYS to pay
Ensure VISA documentation received is timely and complete
Process bank deposits, as necessary
Review documents in the Business Services Center’s document storage “FileNet” for routing to the appropriate staff for review and ok to pay
Process VISA transactions for payments handled by the Accounts Payable Department
Supervision of an Office Assistant 1

247

Office Assistant Resume Examples & Samples

Good knowledge of the English language (written and spoken)
Capacity for teamwork
Organizational talent
Open mindedness
Conscientiousness
Prior knowledge of accounting welcomed but not necessarily required

248

Office Assistant Resume Examples & Samples

Completes and submits work orders, supply orders and other requests for building maintenance
Two years of clerical experience, keyboarding/typing/data entry, filing, and/or comparable college or business/medical records school course work. College-level course work in a related filed will substitute, year for year for experience
Familiar with Word, Excel, and Outlook

249

Office Assistant Resume Examples & Samples

Answer telephone in a timely and courteous manner
Take and record patient information per computerized scheduling system training
Enter new, confirm or update patient demographic information and insurance information in the scheduling system to ensure information is accurate and complete at all times
Verify insurance eligibility; if assistance is needed, contact the Insurance Coordinator
Inform patients about set appointments and provide them with information concerning physician’s office and any documents they may need to take with them to the appointment
Exhibits willingness and responsiveness to supervisor’s request. Fulfills additional responsibilities within the expertise of the job scope
Participates with other department members in generating and implementing ideas to enhance productivity
Minimum of one year experience in a medical office setting is required
Previous call center experience is preferred

250

Field Office Assistant Resume Examples & Samples

Applicants must have U.S. work authorization which includes a valid SSN
Applicants must currently reside in Germany and have an active SOFA status. U.S. citizens under ordinarily resident status are not eligible for employment under the Status of Forces
A minimum of a high school diploma and a technical certificate of training are required
A minimum of one year of related job experience is required
Strong computer skills - to include the use of Internet/Intranet, word-processing, databases and/or spreadsheets - are required
Operational flexibility is required to meet sudden, unpredictable business needs
Applicant must meet security background check requirements for access to the military installation’s computer network
Experience with ARC programs and services are desired
The ability to communicate effectively verbally and in writing is required

Download Office Assistant Resume Sample as Image file

Related Job Titles

Box Office Assistant Resume Sample

Office Administrative Assistant Resume Sample

Office Services Assistant Resume Sample

Assistant Office Manager Resume Sample

Personal Assistant Resume Sample

Administrative Office Assistant Resume Sample

Back Office Assistant Resume Sample

Senior Office Assistant Resume Sample

Student Office Assistant Resume Sample

General Office Assistant Resume Sample

Assistant Office Resume Sample

Office Manager Assistant Resume Sample

Browse More

Office Assistant Resume Samples

The Guide To Resume Tailoring

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Resume Builder

15 Office Assistant resume templates

Read our complete resume writing guides

How to Tailor Your Resume

How to Make a Resume

How to Mention Achievements

Work Experience in Resume

50+ Skills to Put on a Resume

How and Why Put Hobbies

Top 22 Fonts for Your Resume

50 Best Resume Tips

200+ Action Words to Use

Internship Resume

Killer Resume Summary

Write a Resume Objective

What to Put on a Resume

How Long Should a Resume Be

The Best Resume Format

How to List Education

CV vs. Resume: The Difference

Include Contact Information

Resume Format PDF vs Word

How to Write a Student Resume

Office Assistant Resume Examples & Samples

Office Assistant / CSA Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Accounting Office Assistant Resume Examples & Samples

Accounting Office Assistant Resume Examples & Samples

Account Representative / Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Mortgage Loan Loan Office Assistant Resume Examples & Samples

Office Assistant & Workroom Coordinator Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Receptionist & Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Reception / Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Receptionist & Office Assistant Resume Examples & Samples

Cashier / Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Buying Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant\pa to VP Resume Examples & Samples

Accounts / Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

International Bureau Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Ticket Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Receptionist / Continuity & Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Firm Management Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Physician Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Office Assistant Resume Examples & Samples

Temporary Office Assistant Resume Examples & Samples

How to Make
a Resume

50 Best
Resume Tips

200+ Action
Words to Use

Internship
Resume