Office Administrative Assistant Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the office administrative assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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R Ernser

Ryan

Ernser

5116 Werner Ports

San Francisco

+1 (555) 147 0796

5116 Werner Ports

San Francisco

Phone

p +1 (555) 147 0796

Experience Experience

Los Angeles, CA

Office Administrative Assistant

Los Angeles, CA

Howell-Monahan

Los Angeles, CA

Office Administrative Assistant

Schedule and coordinate team onsite/offsite meetings; create and prepare presentation materials; assist with special projects, and schedule travel for team
Act as assistant to General Manager
Performs other duties as assigned
Generate process improvement ideas that enhance business initiatives
Makes copies or other printed materials
Creates records to ensure completeness, accuracy, and timeliness
Provide administrative support for designated office staff

New York, NY

Front Office Administrative Assistant

New York, NY

Ward, Sporer and Heller

New York, NY

Front Office Administrative Assistant

Meeting management (internal and reoccurring)
Flexibility to respond to a variety of work situations
Perform other duties as assigned
Greet visitors, vendors, candidates, and employees - lobby management
Provides general administrative support to various business groups to include scheduling travel, meetings and supporting the interview process
Conference Room scheduling
Schedule meeting and conference rooms. Email communication with all levels of the company

present

Phoenix, AZ

Executive Office Administrative Assistant

Phoenix, AZ

Schmidt, Schmeler and Trantow

present

Phoenix, AZ

Executive Office Administrative Assistant

present

Typing correspondence, filing, sending and receiving faxes and sorting mail
Sign for and route all incoming deliveries, packages, etc. Route all incoming executive mail to the Executive Assistants
Responsible for the scheduling of maintenance/repair for pertinent office equipment
Not responsible for supervising others
Stock the office supply room when supplies are delivered and for delivering specific orders to the executive assistant
Assist in responding to customers/vendors correspondence and requests
Prepare expense reports

Education Education

Bachelor’s Degree

West Virginia University

Bachelor’s Degree

Skills Skills

Work with department management to develop, document, update, and maintain department and center processes and best practices. Identify gaps or issues in planned activities or department processes and identify those to management and help develop a mitigation plan
Plan, monitor, and support the execution of department recurring activities such as development of monthly staff planning reports, department teambuilding events, department activity tracking, etc
Computer proficiency and knowledge of Excel, Word, PowerPoint and Outlook with ability to learn in-house computer programs. Proficiency in typing and data entry
Conduct basic analysis in MS Excel or other analysis tools to support a variety of administrative tasks; support technical staff with basic aviation-related analysis or data entry tasks
Review and assist in the preparation of correspondence, documents, reports, and briefings according to MITRE standards. Verify that correct spelling, punctuation, and grammar are used in all documents; provide editing in Word, Excel, and PowerPoint documents
Assist with the deliverable process which includes tracking deliverable status; formatting documents; integrating text and graphics into the MITRE template; proofreading for correct spelling, punctuation and grammar; converting files to PDF format; uploading onto the CAASD Tracker system; and sending electronically to the FAA and internally while under a tight monthly deadline
To perform this job successfully, an individual should have knowledge of Work Processing software; Spreadsheet software; Accounting software; Payroll systems; Order Processing systems; Database software and Contact Management systems
Scheduling meetings for department managers or others using Microsoft Outlook and assisting in organizing meetings, conferences, and luncheons, both on and off-site, to include planning and coordinating services (AV, catering, security, etc.)
The ability to navigate to the various locations in the facility where paperwork is kept to look for outstanding documents as well as to greet visitors and guests
Proficiency in completing administrative tasks with strong organizational skills and attention to detail

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Office Administrative Assistant Resume Examples & Samples

Handle day-to-day office administration tasks
Provide clerical and administration support in administration and facilities including but not limited to filing, maintaining security system database and delivering documents between offices/to clients/to banks
Act as a back-up receptionist during the absence of the receptionist
Responsible for the purchase and maintenance of office equipments, stationeries and accessories
Handle conference room booking and set up
Arrange local and overseas courier including preparation of waybill and records
Responsible for record storage management such as request handling, maintaining inventory list and destruction monitoring
Maintain and manage all office keys records, dispatch/collect for staff and visitors
Arrange regular office cleaning and pest control
Other ad-hoc administration related projects assigned by the Company

Cate Business Office Administrative Assistant Resume Examples & Samples

Prior experience as an Administrative Assistant required (3+ years)
Demonstrates a high level of integrity and professionalism
Professional presence and ability to engage with internal and external constituents

Office Administrative Assistant Resume Examples & Samples

Answering Phones
Scanning and Filing
Managing Calendars and Scheduling
Coordinating executive travel
Other Administrative Duties and Projects as needed

Front Office Administrative Assistant Resume Examples & Samples

Greeting clients and visitors
Answering the telephone
Conference Room setup – food delivery, AV setup, facilities liaison
Conference Room scheduling
Meeting management (internal and reoccurring)
Special event support
Ability and desire to work as part of a team (2 Front Desk Admins)
Exceptional organization and communication skills
Ability to prioritize tasks based on urgency
Proficiency in Microsoft Outlook

Office Administrative Assistant Resume Examples & Samples

Work with department management to develop, document, update, and maintain department and center processes and best practices. Identify gaps or issues in planned activities or department processes and identify those to management and help develop a mitigation plan
Plan, monitor, and support the execution of department recurring activities such as development of monthly staff planning reports, department teambuilding events, department activity tracking, etc
Update and maintain a department SharePoint site, developing ways to increase its usefulness and relevance to the department
Conduct basic analysis in MS Excel or other analysis tools to support a variety of administrative tasks; support technical staff with basic aviation-related analysis or data entry tasks
Review and assist in the preparation of correspondence, documents, reports, and briefings according to MITRE standards. Verify that correct spelling, punctuation, and grammar are used in all documents; provide editing in Word, Excel, and PowerPoint documents
Assist with the deliverable process which includes tracking deliverable status; formatting documents; integrating text and graphics into the MITRE template; proofreading for correct spelling, punctuation and grammar; converting files to PDF format; uploading onto the CAASD Tracker system; and sending electronically to the FAA and internally while under a tight monthly deadline
Handle a variety of department administrative duties in a timely and efficient matter, including but not limited to the following
Scheduling meetings for department managers or others using Microsoft Outlook and assisting in organizing meetings, conferences, and luncheons, both on and off-site, to include planning and coordinating services (AV, catering, security, etc.)
Making domestic and international travel arrangements, preparing travel orders and expense vouchers
Answering telephone calls, responding to routine questions, routing calls to appropriate staff and/or relaying messages. Receiving visitors and escort within the campus as needed
Setting up and maintaining files, organization charts, and records
Serving as the Timecard Coordinator for selected groups, which includes weekly submission of both electronic and paper summaries and daily monitoring of timecard compliance
Assisting with maintaining In/Out Board updates for assigned staff
Serving as backup to other administrative staff, at various levels, in a team environment
Assisting with recruiting programs, routes resumes, arranges interview schedules, and preparing interview reports
Assisting with coordinating space requirements and following up on move requisitions
Interfacing with purchasing and/or contracts to obtain materials and equipment
Coordinating with our geographically dispersed teleworking staff

User Program Office Administrative Assistant Resume Examples & Samples

Minimum of six years of specialized administrative experience
Conversant in MS Office (Word; Excel; PowerPoint; One Note) and computer-related databases (Access) and application tracking software (Project, Acrobat, Visio), as well as web-based relational databases (Oracle)
Collaborative and team-oriented approach to work - demonstrated ability to define, establish and maintain positive working relationships; Ability to apply initiative, exercise sound judgment and be solutions-oriented
Excellent problem-solving skills and analytical capability
Ability to provide excellent administrative support using a proactive, customer-focused approach
Effective communication skills in a variety of settings (e-mails, letters, telephone, face-to-face) that promote success of the User Office and the User programs
Experience providing logistical/administrative support for large conferences, meetings, and reviews
Experience in working in an academic research setting and/or other laboratory or user facility
Familiarity with visualization software (Solid Works, AutoCAD, eDrawings)
Prior experience in establishing and documenting workplace policies, procedures, and practices in administrative areas of responsibility is desirable

Office Administrative Assistant Resume Examples & Samples

Operates office equipment such as printers, copy machines, fax machines. Serves as liaison with service and vendor personnel
Receives mail or correspondence for the work unit or area. Opens or reviews correspondence and determines proper disposition
Maintains office supplies and inventories. Tracks status, orders, purchases, and maintains or distributes supplies as needed. Works with building management to maintain office efficiency and functionality
Coordinates, organizes, and supports general manager function. Schedules or obtains use of conference rooms, sets up rooms and equipment for use
Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
Oral communication—the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings
Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality
Adaptability—the individual adapts to changes in the work environment
Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly
Spanish

Project / Office Administrative Assistant Resume Examples & Samples

Provide word processing,data entry, and report compilation support for technical staff
Produce documents,spreadsheets, schedules and Power Point presentations with minimal input
Technical document coordination (checklist creation, contentgathering, document design and formatting, print production, electronic submittal,and shipment tracking)
Assist in the planning, scheduling, and coordinating businessrelated internal and external meetings as well as webcasts, teleconferences,and live meetings
Provide assistance withproject-related financial analysis, forecasting, contracting, billing,auditing, and client reporting, as required
Schedule and coordinate tasks to be completed by staff
Develop and edit conceptual illustrations
Maintenance of library of client formatting/editing styles andTetra Tech templates
Coordinate inventory and ordering of production-related supplies
A BS or BA degree in a technical or related field is preferred
Maintain a professional manner in all aspects of their work
Excellent organizational, communication, and interpersonal skills to take direction for often competing priorities
Must be multi-task oriented and possess excellent problem solving skills
Ability to anticipate issues and problem solve in a fast paced environment and under pressure
A minimum of 5 years of experience working in an engineering or architectural office preferred
Proficiency with MS Office Suite, advanced skills in MS Word and Excel a PLUS
Flexibility and ability to work extended hours as may be required
High motivation and an ability to work independently and as part of a team
Experience working with SharePoint or other document management software would be considered an asset
Must be client focused and have a strong sense of accountability
Ability to prioritize and follow up on pending items
Strong follow-through skills, attention to detail and work quality
Strong work ethic and commitment to safety
A valid Driver’s License and a dependable personal means of transportation are required

Executive Office Administrative Assistant Resume Examples & Samples

Answer multiline telephone in a consistently professional and courteous manner
Screen incoming calls and either assist callers when appropriate, forward calls, which can be handled by others, ascertain the nature of calls, and take messages
Take initiative to professionally and proactively greet and welcome people and callers and help resolve problems and provide information requested in a service-oriented capacity, always ensuring the best customer service
Sign for and route all incoming deliveries, packages, etc. Route all incoming executive mail to the Executive Assistants
Maintain scheduling for all conference rooms and kitchen by ensuring all areas are clean and presentable when not in use
“Open” the office in the morning by preparing pots of coffee, turning on copy machines and stocking all paper trays, stocking refrigerators with waters and sodas, and making sure all three conference rooms are clean and ready
Refresh coffee/kitchen supplies as needed throughout the morning
Stock the office supply room when supplies are delivered and for delivering specific orders to the executive assistant
Adhere to established systems and methods to ensure proper food, beverage, and office supply par levels are maintained
Help ensure the safety of the Executive Office by following specific established guidelines and knowing at all times who is entering the office through the front and back entrance
Work in tandem with all coworkers in a professional and courteous manner
Maintain a professional, neat, clean, organized, and efficient reception area, copy room and office environment
Assist in responding to customers/vendors correspondence and requests
Maintain and update data/files to ensure accuracy of invoices (for finance department)
Responsible for the scheduling of maintenance/repair for pertinent office equipment
Update Internal Directory and send new employee updates
Assign office keys
Liaison between Executive Office and other departments for Executive Office upkeep, repairs, and maintenance (examples: furniture repairs, expired lighting fixtures, restroom refreshes, etc.)
Assist executive assistants as needed and with special projects, including coordination of specific functions and presentations
Typing correspondence, filing, sending and receiving faxes and sorting mail
Order office supplies, printed letterhead stationery and business cards
Other job-related duties as requested
Not responsible for supervising others
Type 40+ words per minute
Excellent organizational skills to function effectively with attention to detail while meeting established deadlines and multiple work assignments
High energy self-starter with the ability to prioritize multiple assignments
Must be able to lift and carry (short distances) up to 20 lbs
Work successfully with limited supervision
Excel in a fast paced work environment while multitasking
Possess exceptional telephone management and etiquette skills
Strong judgement skills
Must have a professional appearance and demeanor
Solid working knowledge of Outlook, Word and Excel
Ability to read and evaluate written material
Physical stamina to withstand prolonged sitting and standing and accessing all areas of the building
Maintain manual dexterity to access the computer via computer keyboard and operate office equipment
Must speak English
Ability to effectively communicate in English, in both oral and written forms
Prefer individual who is organized, self-directed and with a strong attention to detail
Possess positive interpersonal skills to effectively communicate with all business contacts, both internal and external
Maintain a professional, neat and well-groomed appearance adhering to MGM Resorts International standards
Must have reliable attendance
Exhibit professionalism at all times
Dependable, trustworthy and ethical
Ability to maintain strict confidentiality of files and honor the integrity of all information, whether written or verbal

Office Administrative Assistant Resume Examples & Samples

Maintain good customer relations both on the phone and in person
Gather information from customers to help identify and solve problems
Answer billing questions and work with client websites
Make Collection Calls
Smile while talking on the phone
Generate Equipment Maps using Visio
Prepare sales proposals, Log Books, and other customer-generated information
Enter new accounts, contracts, and cancellations into database
Create job tickets for technicians
Enter and track Monthly Supply Orders for technicians
Create Trending Reports using company database
Answer phone in a professional manner; record all pertinent information
Dispatch customer service requests to appropriate technician
Make collection calls and resolve billing issues
Order and track monthly office supplies
Utilize appropriate office equipment (copier, binder, etc.)
Organize daily tasks and work area

Front Office Administrative Assistant Resume Examples & Samples

Assist the Front Office Management team with daily Front Office operations
Purchasing supplies
Assistant to Director and Managers
Assist with Payroll for the department
Manage the Directors calendar
Representative for onsite meetings
Responsible for tracking attendance
Access to confidential information
Guest involvement- responding to GA (guest advisory)
Responding to SALT reviews
Help coordinate any HR-related events with the Front Office department

Office Administrative Assistant Resume Examples & Samples

Ability to take initiative and manage multiple tasks and projects
Excellent interpersonal skills, including ability to communicate effectively and professionally
Ability to complete tasks effectively and efficiently
Strong time management, detail-oriented and prioritization skills
Self-motivated and capable of working with minimal direct supervision
Proficiency in Microsoft Office and Outlook
3-5 years’ experience in an administrative capacity
Associate or Bachelor’s Degree preferred

Office & Administrative Assistant Resume Examples & Samples

Be responsible for the full office administration, including
Commercial education and Federal diploma of Executive Assistant or similar
At least 3 years of work experience in a similar role and preferably in a multinational company
Qualified to train an apprentice
Fluent in German, excellent English level spoken & written
Very good communication skills / Capacity to adapt your communication to the audience
Experienced handling of “MS Office” (Excel formulas, Powerpoint) and other “IT-Tools”
Extremely well organized, responsible and flexible
Good manners, trustful
#LI-ML3

Office Administrative Assistant Resume Examples & Samples

Associates degree preferred or equivalent work experience
At least two years of previous experience in office administration
At least one year of supporting leadership team members
Working knowledge of mail processes such as postage machine, FedEx and UPS

Office Administrative Assistant Resume Examples & Samples

Coordinate office activities and ensure company policies are adhered to
Create spreadsheets and presentations
Filing, copying, and word processing
Manage phone calls and correspondence (emails, letters, packages, etc.)
Assist with budgeting and bookkeeping procedures
Create and update records with personnel, financial, and other data
Complete ingoing and outgoing orders and keep track of office inventory
High School Diploma; Bachelor¿s Degree is preferred but not required
Knowledge of routine office management systems and procedures
Strong organizational skills with the ability to multitask

Office Administrative Assistant Resume Examples & Samples

A thorough understanding of all Microsoft office applications
The ability to "self start" and work independently
The ability to pass a background check, physical and drug screen

Oaa-office Administrative Assistant Resume Examples & Samples

Experience with supporting multiple managers and staff members
Experience with complex calendaring and meeting scheduling logistics
Ability to support projects and events by managing deadlines and communications
Strong interpersonal and communication skills
Strong office management and organizational skills
Strong team orientation and customer focus
Ability work independently and take initiative
Attention to details
Proficient in Microsoft Word, Excel, and PowerPoint and Outlook
Proficiency in SharePoint
Active Department of Energy (DOE) security clearance
Active Department of Defense (DOD) security clearance
Associates of Applied Science degree with a concentration in Office Technology

Office Administrative Assistant Resume Examples & Samples

Interact with client and staff daily
Primarily responsible for: Payroll for a staff of 175+; Client Invoice creation; AR/AP; Accounting system reporting; City Auditor reporting; HR hiring, processes, questions, etc
Help to create Policies and Procedures
Maintain office equipment and supplies
Act as assistant to General Manager
Other duties and tasks as needed and assigned
3 plus years experience in an Administrative Assistant role required
Strong ability to multitask and prioritize tasks with minimal guidance
Ability to work unsupervised
Ability to interact with a diverse workforce
HR, Payroll, and Accounting experience strongly preferred

Program Management Office Administrative Assistant Resume Examples & Samples

Technically Competent
Decision Making/Critical Thinking
Desire To Learn
Strong Team Player
Pride in their work

Front Office Administrative Assistant Resume Examples & Samples

Warm, friendly demeanor with a genuine interest in customer service
Greet visitors, vendors, candidates, and employees - lobby management
Follows security procedures and controls access to the office
Provides general administrative support to various business groups to include scheduling travel, meetings and supporting the interview process
General office duties (mail, fax, file, copy, office supplies, etc.)
Support company events with the administrative team
Schedule meeting and conference rooms. Email communication with all levels of the company
Maintain and stock breakrooms, order and deliver lunches as needed
Check conference rooms throughout the day to keep clean and organized
2 years’ experience in Front Office Administration
High School Diploma required, College preferred
Strong organization and multi-tasking skills
A team focused attitude
The ability to multi-task and prioritize competing demands
Strong computer knowledge and practical experience with the Microsoft Office Suite
Knowledge of all Microsoft Office and Google applications, Google Calendar

Office Administrative Assistant Resume Examples & Samples

Tracking packages
Paging UPS drivers
Entering and maintaning DCR's
Resolving customer complaints
Running a variety of reports
Knowledge of Windows and Microsoft Office (including Word, Excel, and Outlook)
Available to work daily, Monday through Friday
Strong oral and written skills

Office Administrative Assistant Resume Examples & Samples

Answer telephones
Make copies and file
Assist with inventory, purchasing, Payroll and Onboarding New Hires
Proficient with MS Word
Proficient with 10-Key
Familiar with MS Excel

Office & Administrative Assistant Resume Examples & Samples

Experience providing administrative support in a professional or academic setting
Demonstrated experience with use of various computer software programs such as Word, Excel, and Outlook
Ability to work independently and as part of a diverse team while displaying a positive customer service attitude
Demonstrated ability to prioritize tasks, process documents with careful attention to detail and high level of accuracy, and meet critical deadlines
Demonstrated analytical, planning, and time management skills
Demonstrated ability to exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective
Working knowledge with Banner or other relational database applications
Working knowledge of university policies and procedures
Knowledge of technical software licensing and contract administration
Experience with use of contract management system(s) such as Cobblestone, ESM, etc. and report generation
Experience with website content management

Fiscal & Office Administrative Assistant Resume Examples & Samples

24 months of solid office experience
Creativity in composing or presenting oral and written communication
Proficient in spreadsheet and word processing applications
Positive communication

Office Administrative Assistant Resume Examples & Samples

Perform office duties as directed, including, but not limited to, filing paperwork, answering telephones, running reports, copying materials, operating the label machine, tracking/reporting data, distributing payroll checks, etc
Greet and welcome customers, vendors and visitors to Produce Row
Demonstrate professional telephone skills by answering calls promptly with a smile in your voice and appropriate tone
Support internal and external customers in a positive and professional manner. With a sense of urgency, follow up on store needs and direct questions they may have to the appropriate person
Enter new invoices and match them with purchase orders, update invoices accurately
Process new store orders including add-ons, deletions, and complete credit procedures
Communicate regularly with store Associates to ensure accurate order placement and billing
Print, sort and prepare store orders for the production and distribution teams, as required
Monitor weekly order guides and assist with weekly, month end inventory
Generate process improvement ideas that enhance business initiatives
Maintain a clean and organized work area
Demonstrates a positive attitude, integrity, honesty and fosters teamwork
Is open minded, flexible and highly adaptable to change with a tolerance for stress
Good listening, verbal and non-verbal communication skills with the ability to effectively communicate in person and on the telephone
Demonstrates superior customer service skills
Computer proficiency and knowledge of Excel, Word, PowerPoint and Outlook with ability to learn in-house computer programs. Proficiency in typing and data entry
Ability to handle multiple tasks and meet deadlines with a sense of urgency
Proficiency in completing administrative tasks with strong organizational skills and attention to detail
Ability to work independently and meet scheduled deadlines
Familiarity with foodservice/warehouse operations is a plus. Must be able to learn proper food handling/safety if required

Office Administrative Assistant Resume Examples & Samples

Partners with Commercial Director and Head of Market Access/BASE to maximize the efficiency of the work group for the Commercial team
Strive for complete accuracy and urgency specific to a variety of daily critical efforts, including; calendaring, meeting coordination and management, editing of presentations, correspondence and travel arrangement preparation and expense claims & reporting for Commercial Director and Head of Market Access/BASE
Exercise independent judgment and discretion with sensitive, confidential and proprietary information
Attend and actively participate at Commercial team meetings, as required, coordinate/publish agenda and minutes from meetings
Schedule and coordinate team onsite/offsite meetings; create and prepare presentation materials; assist with special projects, and schedule travel for team

Office Administrative Assistant Resume Examples & Samples

Excellent oral and written communication
Intermediate proficiency across the Microsoft Office Suite of products
The ability to navigate to the various locations in the facility where paperwork is kept to look for outstanding documents as well as to greet visitors and guests
5 years related experience

Office Administrative Assistant Resume Examples & Samples

Provide administrative support for designated office staff
Receptionist work
Assist with new hire on boarding
Schedule and track travel

Field Office Administrative Assistant Resume Examples & Samples

Communication (I)
Working with people (II)
Drive for results (I)
To view our competency framework, please click here

Office Administrative Assistant Resume Examples & Samples

Performs office operations and procedures to include information management, customer files, contracts, job orders, bookkeeping, filing systems, billing, payroll and other clerical services
Makes copies or other printed materials
Organizes and maintains file system, and files correspondence and other records as required
Facilitates the flow of information to allow for efficient coordination of business activities from initial customer contact to job completion
Generates and compiles reports for management
Applies good customer service skills
Reviews employee time cards for accuracy; ensures employee time is allocated to correct cost; inputs into payroll system software
Creates training resources and conducts training to reinforce continuity and standardization of office procedures
Acts as a resource to management regarding administrative requirements; assist them as needed
Orders and maintains supplies
Ensures all office equipment is in good working order, and arranges for equipment maintenance
Coordinate conferences or meeting arrangements
Perform receptionist duties, greets customers, and distributes mail
To perform this job successfully, an individual should have knowledge of Work Processing software; Spreadsheet software; Accounting software; Payroll systems; Order Processing systems; Database software and Contact Management systems
Ability to communicate in person and electronically