Assistant Office Resume Samples

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JC
J Conroy
Jaden
Conroy
6478 Cassandre Gardens
Detroit
MI
+1 (555) 165 7064
6478 Cassandre Gardens
Detroit
MI
Phone
p +1 (555) 165 7064
Experience Experience
10/2015 present
Phoenix, AZ
Executive Assistant, Office of the President
Phoenix, AZ
Executive Assistant, Office of the President
10/2015 present
Phoenix, AZ
Executive Assistant, Office of the President
10/2015 present
  • Organize and maintain electronic and hard copy files for the Office of the President, updating and streamlining on an ongoing basis
  • Research and prepare briefing documents, presentations and reports for meetings and speaking engagements for the President and Chief of Staff
  • Reconcile office staff purchasing cards, including that of the president
  • Support Manager of Planning and Communication in the creation of presentations for the President
  • Provide direct support to the President in achieving institutional goals and maintain strictest confidentiality
  • Proactively bring to the attention of the President information that is relevant to his role and responsibility
  • Oversee day-to-day operation of the President’s Office, including the daily work of an Administrative Intern
01/2012 04/2015
Philadelphia, PA
Executive Assistant, Office of the CEO
Philadelphia, PA
Executive Assistant, Office of the CEO
01/2012 04/2015
Philadelphia, PA
Executive Assistant, Office of the CEO
01/2012 04/2015
  • Provide executive-level administrative support, including working with highly confidential information
  • Acts as back up for CEO Executive Assistant and CFO Executive Assistant (vacation coverage, etc.)
  • Maintains workflow under pressure and in a fast-paced, high-profile work environment
  • Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder
  • Provides support for ordering product for CEO/President’s events and maintains inventory for said product
  • Can maintain a positive and professional attitude while managing a changing work environment with agility and enthusiasm
  • Assist with meeting logistics for events such as internal company meetings, board meetings, “thinking days,” and university partner meetings
02/2008 09/2011
Boston, MA
Assistant, Office / Program
Boston, MA
Assistant, Office / Program
02/2008 09/2011
Boston, MA
Assistant, Office / Program
02/2008 09/2011
  • Company Tools and Supplies – Assist the Construction Supervisors in monitoring and tracking all company tools, equipment and supplies and report and record for upper management at deadlines. All maintenance of equipment is processed through the PA so that they can track and record calibration, expirations and damaged equipment dates and shipments to and from Corporate Facility
  • Material Receipt Reporting – Reporting weekly full receipt of all material for each project to Market Manager or Construction Manager so they can invoice the customer as material is received
  • Attendance at and preparation for meetings. Responsibilities include updating agendas, transcribing meeting minutes, and distribution of materials prior to the meeting
  • Performs administrative activities associated with projects and the running of the call center such as assistance with travel arrangements, scheduling of conference calls and meetings, AV equipment, coordination of FedEx, UPS, and other mail services
  • Provides detailed administrative, scheduling, and calendar management support to the reporting manager
  • Performs administrative activities associates with projects and the running of the call center such as assistance with travel arrangements, scheduling of conference calls and meetings, AV equipment, coordination of FedEx, UPS, and other mail services
  • Mail/Fed-Ex – PA has all responsibility for the receipt and distribution of out-going and incoming mail and federal express packages that come through the front door. Construction Department is responsible for all freight or truck deliveries through the back warehouse
Education Education
Bachelor’s Degree in Confidentiality
Bachelor’s Degree in Confidentiality
Columbia University
Bachelor’s Degree in Confidentiality
Skills Skills
  • Performs a variety of general administrative tasks, such as preparing reports and correspondence, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer
  • Compiles various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results
  • Collects and inputs timesheet information into automated accounting system and processes labor corrections
  • Processes purchasing requisitions, invoices for consultants and subcontractors, and travel and expense reports
  • Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as outside contacts such as customers, vendors, and subcontractors
  • Possess an active SECRET clearance
  • Willing to work a 12-hour shift per day
  • Occasionally lift 25 pounds
  • Working conditions at assignment location could be remote and uncomfortable, with long hours, exposure to weather, dust, and hazardous, harsh conditions
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15 Assistant Office resume templates

1

Executive Assistant / Office Assistant Resume Examples & Samples

  • Provide personal assistance to the firm’s principals, including travel coordination, calendar management and personal errands
  • Answer and field incoming telephone calls
  • Assist with office administration including ordering and stocking supplies, organizing and maintaining office workspaces and attending to clients during on-site meetings
  • College degree, with 1+ years related work experience in New York City required
  • Comfort with multi-line phones
  • Strong knowledge of Microsoft Office, Outlook and Excel
  • Working knowledge of Adobe Creative Suite
2

Executive Assistant, Office of the President Resume Examples & Samples

  • 1) Administrative Support
  • Oversee and execute administrative functions of the Office of the President, serving as the Office’s primary contact and first responder to general inquiries
  • Manage the President and Chief of Staff’s daily calendar of appointments, meetings, and travel itineraries, ensuring seamless coordination between the two
  • Oversee budget and expense accounts for the Office
  • Bachelor’s degree; Master’s degree preferred
  • Minimum of five (5) years of experience in an educational or non-profit organization, ideally managing complex projects and/or producing high profile events
  • Proficiency in Microsoft Office, including Word, Excel, Power Point, and Outlook
  • Excellent writing and communication skills, including ability to proofread, draft documents and prepare presentations
  • Demonstrated ability to work with confidential information and diverse populations
  • Strong interpersonal skills and sensitivity to the many needs of a fast-paced educational and performing arts community
  • Demonstrated ability to work independently and exercise excellent judgment under stressful circumstances
  • Demonstrated ability to manage multiple tasks simultaneously and to plan and oversee complete projects independently
  • Knowledge of or background in performing arts, with concentrated knowledge in dance, drama or music
  • Ability to work effectively as a member of a team
  • Experience managing a budget
  • Ability to take notes in meetings
3

Assistant Office Accountant Resume Examples & Samples

  • Review employee timesheets and expenses
  • Accounts receivable
  • Credit card reconciliation
  • Cash receipt deposits
  • Experience with STAR, Great Plains, and Go File Room systems preferred
  • Strong written and verbal communication skill
  • Multitasker with ability to work on multiple projects for multiple people
  • Ability to meet deadlines efficiently and work in a fast-paced environment
  • Work well in a team environment, have a good attitude and be respectful of others
  • Ability to take ownership of work; not sensitive to criticism
  • Maintain an environment that promotes communication and efficiency
  • Perform duties and responsibilities with a positive, “can do” demeanor
  • Accounts payable, accounts receivable and billing experience preferred
4

Executive Assistant Office of the Cio Council Resume Examples & Samples

  • Provides administrative support to a senior-level executive
  • Maintain frequently changing calendars, and coordinate complex meetings with CIO Council members using Outlook
  • Prepare and review agendas and materials and correspondence for meetings
  • Assist with creation/modification of presentations, spreadsheets, and other various documents
  • Coordinate occasional travel arrangements - both international and domestic
  • Prepare, reconcile, and track expense reports through CTE system
  • Order supplies and process invoices through P2P system
  • Coordinate follow-ups with individuals who present to the CIO Council
  • Prior administrative support experience at a senior manager level required
  • Ability to work 8:00am-5:00pm and be flexible for occasional overtime as needed
  • College degree preferred but not required
5

Assistant Office Production Coordinator Resume Examples & Samples

  • Manage office phones
  • Oversee front desk receptionist
  • Meet and greet new staff
  • Keep production office organized and stocked
  • Oversee HVAC issues and office maintenance
  • Oversees office moves
  • Manage parking sign up and payment
  • Reconcile and update email distribution lists and contact sheets
  • Provide overall support to production management
  • Minimum 1 year professional working experience in a production environment
  • Proficiency in Microsoft Office and the Internet
  • Production Experience and / or administrative experience within TV production or show environment desired
  • Ability to follow direction and work independently when necessary
6

Office Coordinator / Executive Assistant Resume Examples & Samples

  • Assist over 30 employees, as well as all visiting employees and Target Guests
  • Order, organize and take inventory of all office supplies
  • Ensure all office equipment is maintained in proper working order, initiating and overseeing any necessary repairs
  • Manage and coordinate all shipping to and from the Minneapolis Office
  • Coordinate conference room calendars
  • Order and set-up all food and beverages for meetings
  • Responsible for all communications with Piedmont Reality Management (property management company) pertaining to issues or problems with the office
  • Coordinate with HR on new employee hires to insure they have all equipment and supplies needed
  • Schedule travel for managers
  • Reconcile all expense reporting for managers
  • All administrative tasks and responsibilities as assigned
  • Assist the General Manager and Team Lead in presentation projects
  • Assist in Milestone Meeting preparation
  • Unpack all sample shipments and distribute to correct person
  • Brand Stretch Project Coordinator
  • High School diploma required; four year B.S. or B.A. degree preferred
  • Must have 3 to 5 years experience in the office management or related field
  • Must have excellent communicative/interpersonal skills
  • Understanding of business operations and facilities maintenance
  • Must have the ability to multi-task and work under pressure
7

Office Coordinator / Executive Assistant Resume Examples & Samples

  • 5+ years of experiencesupporting at the executive level; Experience in an IT Department a plus
  • Excellentcalendar management skills, including the coordination of complex executivemeetings
  • Experienceassisting management with the creation of PowerPoint presentations
  • Experiencescheduling travel arrangements for management
  • Professionaldemeanor while under pressure, flexible, proactive, resourceful and efficient
  • Strong verbaland written communication skills,
  • Good judgment andattention to detail are essential
8

Office Happiness Assistant Resume Examples & Samples

  • Thorough knowledge of administrative practices and procedures
  • Excellent verbal and written communication skills and interpersonal skills
  • Proven ability to independently manage many changing tasks simultaneously
  • Team player within and outside the organization and ability to build effective working relationships
  • Desire to keep abreast of company operations and priorities
  • Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Office Suite. Outlook experience a plus
9

Assistant to Management Office Resume Examples & Samples

  • Support with use of Ericsson administrative tools & other general tools
  • Support with travel arrangements
  • Support management
  • Drive improvement and implementation of administrative routines
  • Network and communicate with other assistants within and outside the organization
  • Diploma or Degree Holder with minimum 3 years of relevant experience in providing support to senior executives
  • Must have MNC experience and immediate available would be a big advantage
  • Fluent in written and spoken in English, Cantonese and Putonghua
  • Proficiency in MS office, Chinese Word Processing, Excel, Powerpoint
  • Efficient, well organized, self-motivated with strong sense of responsibility
  • Good at multi-tasking and detailed oriented
  • Excellent in Planning and organizing
  • Great Interpersonal Skills and presentation Skills
  • Team Working Skills - good team player
  • Business Understanding
  • Change & Improvement Management Skills
10

Executive Assistant Bucharest Office Resume Examples & Samples

  • Checks and validates that the entries in the local accounting system are in line with the applicable reporting requirements. Participates in month-end and year end closing operations in accordance with the statutory reporting requirements and regional/global policies and also participates in maanaging accruals and prepayments
  • Re-conciliates between the local statutory accounting system and the reporting system
  • Collaborates with the client representative for the customization of the statutory ERP
  • Review the annual statutory financial statements and the half yearly accounting reports
  • Participates in reviewing the monthly, quarterly and annual tax returns for VAT and corporate tax as applicable
  • Participates with the Senior Consultants in identifying the possible accounting and tax compliance issues and communicate these to the manager and/or partner
11

Office Coordinator / Assistant Resume Examples & Samples

  • Must be a news and information consumer, and up-to-date on local and national issues
  • Bachelor’s degree preferred, ideally with a minimum of 5 years executive assistant experience
  • Strong MS Office skills including Outlook, Word, Excel and Power Point
  • Critical thinker comfortable with making recommendations and the ability to solve problems
  • Excellent organization and time management skills
12

Office Team Assistant Resume Examples & Samples

  • Previous experience as an office team assistant supporting board room executives
  • Excellent knowledge of Microsoft package including Outlook, Word, Excel and PowerPoint
  • Demonstrates ability to handle confidential information with tact and sensitivity
  • Strong organisational skills
  • Proven ability to prioritise work, meet deadlines and respond flexibly to rapidly changing priorities
  • Attention to detail, the ability to work speedily and accurately under pressure
  • Excellent communication skills with the ability to communicate information effectively to a wide audience both within and outside the organisation with diplomacy and confidence
13

Special Assistant to the Office of the CEO Resume Examples & Samples

  • Collaborates closely with the CEO on high priority projects and works directly with executives on strategic projects, implementation of action plans, measuring success and providing CEO with updates
  • Provides strategic advice and insights to CEO to improve the processes and deliverables to the company
  • Establishes and maintains broad and deep network at all levels across the company
  • Drives and leads/supports high priority projects that are initiated by the CEO
  • Manages and facilitates key meetings, including setting agendas, ensure accountability for action items and that members follow through on commitments and transcribes and distributes minutes of meetings
  • Prepares presentation; edits and finalizes presentations and related materials and reviews and provides feedback on all materials requested by the CEO
  • Design, streamline and maintain system databases that provide executive summaries or detailed reports and ad hoc analysis
  • Conduct research, collect and analyze data to prepare customized analysis on projects
  • Organizes management meetings, town hall meetings and other CEO events
  • Assist in preparation and materials for Board of Directors meetings
  • Drafts, edits, and/or advises on key communications, including company communications
  • Treats sensitive information with the utmost discretion and confidentiality
  • Outstanding leadership skills with maturity and professional judgment
  • Outstanding oral and written communication skills, and proven ability to effectively communicate with C-level executives
  • Outstanding organizational skills and highly trust-worthy
  • Ability to manage and execute multiple priorities in a fast passed environment
  • Outstanding network-building, team-building and consensus-building skills
  • Strong negotiation and persuasion skills, including the ability to influence with formal authority
  • Ability to operate independently with minimal supervision
  • Strong quantitative and analytical skills
  • Ability to move between strategy and execution
  • Proficient in Access Database and Excel
  • LI-PC
14

Prime Finance Middle Office Stock Borrow Loan Assistant VP Resume Examples & Samples

  • Single point of contact for up to 20 clients on a daily basis, running daily exposure reports and providing cash, non-cash (equities and bonds) or tri-party collateral cover
  • Monitor settlements closely so able to project collateral requirements and substitute collateral as requested
  • Monitor and review borrow returns requests to clients
  • Update client profile, stock and cash payment instructions maintenance whenever is necessary
  • Monitor settlement exception flow to ensure updates are provided to traders
  • Regular communication with clients and trading desk, with focus on client service, covering all general SBL issues
  • Review cash/portfolio/collateral reconciliations and resolve discrepancies as appropriate, including pricing
  • Enhance our client experience by identifying process improvements to increase the automation of daily processes
  • Perform daily post reconciliation via Porum/Equilend, to preventing exposure and billing differences
  • Understanding of lifecycle of trade processing for Equity and Fixed Income products including trade capture, PnL, settlement and reconciliations for the stock borrow/loan product area
  • Work experience in the financial services industry is a benefit
  • Degree qualification or equivalent, with Financial Services focus
  • Valuing diversity: demonstrates an appreciation of a diverse workforce; appreciates differences in style or perspective and uses differences to add value to decisions or actions and organizational success
15

Office Event Assistant Resume Examples & Samples

  • Assist with conference room scheduling and hospitality/banquet arrangements, to include set-up and take-down for events
  • Monitor and maintain the cleanliness and appearance of various common office areas. Ensure adequate levels of supplies
  • Process incoming and outgoing mail and deliveries, ensuring accuracy
  • Operate personal vehicle to drive to various locations to obtain supplies, groceries, client deliveries, etc
  • Assist in various administrative duties, report processing and projects as needed
  • Requires less than 3 years of related job experience. Hospitality/banquet experience a plus
  • Ability to organize work, effectively manage a variety of projects in a fast paced environment
  • Ability to work accurately while meeting deadlines
  • Requires a valid driver’s license
  • Ability to lift up to 25 pounds
16

Executive Assistant Office Resume Examples & Samples

  • Greet / welcome guests to the Brooklyn office (RLI employees from other locations or third parties) in a friendly, professional manner
  • Maintain general organization, professional appearance, and tidiness of common office area, i.e: storage areas, meeting rooms, etc. Order and stock supplies, snacks and coffee, etc
  • Coordination and planning for meetings, conference calls and special events, meeting space, communications and catering
  • Provide primary support for VP’s and Sr Managers in the Brooklyn office including
  • 1-3 years’ experience and / or training: or high school diploma or general education degree (GED); or equivalent combination of education and experience. Bachelor degree in related field preferred
  • Travel scheduling experience is a must
  • Extremely strong organizational, project and time management skills: detail-orientated
  • Advanced level skills with PowerPoint, Excel, MS Word, Outlook
  • Strong sense of urgency and efficiency in completing work
  • Ability to take self-initiative and be proactive
  • Ability to multi-task and prioritize workload
  • Ability to recognize and appropriately handle highly sensitive and confidential material and information
  • Excellent verbal and communication skills
17

In Store Branch Assistant Nmls-bailey Road Office Resume Examples & Samples

  • Associate's degree, or equivalent work experience
  • One to two years of experience in operations and customer service, or commensurate training
  • Ability to sell bank products, process transactions, and solve customer service issues
  • Thorough knowledge of all retail products and services, applicable bank and branch policies, procedures and support systems
  • Well-developed selling, cross-selling and referral skills
  • Strong mathematical, problem-solving and negotiation skills
18

Executive Assistant, Office of the CEO Resume Examples & Samples

  • Manages incoming calls and prioritizes messages, emails and other correspondence. Greets visitors with appointments, and provides information and assistance. Places outgoing calls on behalf of the executive to request information or to contact appropriate persons for the executive. Handles all calls and visitors with a high degree of professionalism. Directs/delegates handling of correspondence to appropriate staff
  • Provides sophisticated calendar management. Position requires significant scheduling between internal executive staff and external high-level heads of government and industry and the ability to deal with these groups appropriately and in a timely manner. Position must prioritize inquiries and requests while troubleshooting conflicts and making judgments with little guidance
  • Scheduling appointments include conference calls, video conferences and in person meetings for the executive, often with multiple internal parties as well as outside groups and officials, and assures that appropriate materials are available for meetings, and arranges all meeting logistics as applicable (building security clearances, video conferencing, food and beverages if necessary)
  • Makes complex arrangements for travel to include conferences, off-site meetings, and other events and addresses any last minute changes or cancellations. Tracks expenses and prepares expense reports
  • Prepares correspondence and other written materials from verbal direction, softcopy, or from knowledge of company policy or procedures. Files correspondence and other records or forwards documents for storage
  • Maintains an access database and several excel spreadsheets. Compiles and distributes reports and other documents which may require some analysis. May assist with the preparation and editing of PowerPoint presentations
  • Provides other related administrative support of a highly sensitive and confidential nature
  • Works with other administrative staff to ensure coverage for all executives in the executive suite as needed. Must maintain confidentiality and handle sensitive information with a high level of discretion
  • High school diploma or equivalent. Additional education or training preferred
  • Ten years of related experience as a secretary, administrative assistant, executive assistant, or similar responsibilities
  • Significant experience utilizing Microsoft Office applications such as Word Excel, Access, and PowerPoint
  • Significant experience utilizing travel and expense systems such as Concur
  • Experience providing administrative or secretarial support to a senior executive is preferred
19

Executive Admin Assistant & Office Administrator Resume Examples & Samples

  • Good basic education and secretarial college desired
  • Bachelor’s degree recommended but not required
  • Investment Banking experience solidly preferred
  • Excellent secretarial and administrative skills
  • Accurate and quick typing skills with keen ability to proof-read work
  • Familiarity with core Credit Suisse systems and processes
20

Assistant, Office / Program Resume Examples & Samples

  • Responsibilities include, but aren’t limited to: managing government data calls, tracking security and facility training requirements, and updating and maintaining Standard Operating Procedures
  • Assists System Engineers with various property management activities including capturing and maintaining equipment inventory
  • Supports special projects as required
21

Office / Program Assistant Resume Examples & Samples

  • Must have working knowledge of the Microsoft Office suite of applications
  • Familiarity with Electronic Health Records highly desired
  • Familiarity with Agile Software Development Lifecycle (SDLC) Methodology desired
  • Ability to support a remote/distributed team
  • Knowledge of the VistA electronic health record or Resource Patient Management System (RPMS) preferred
  • Candidate must be able to achieve approval for a clearance of Public Trust Level 5
22

Lead Assistant, Office / Program Resume Examples & Samples

  • Performs a variety of general administrative tasks, such as preparing reports and correspondence, coordinating travel and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer
  • Serves as point of contact for the office or group on issues related to accounting, human resources, purchasing, and other departments, as well as external contacts such as customers, vendors, and subcontractors
  • Provides work leadership to less experienced clerical and administrative personnel, and may have limited supervisory responsibilities
23

Assistant, Office / Program Resume Examples & Samples

  • Developing training support processes to increase the efficiency of the training support team
  • Proposing means for streamlining existing processes
  • Advising management of unavoidable delays in processing documents
  • Scheduling meetings, generating agendas at the direction of the meeting manager, and recording meeting minutes
24

Assistant VP-am Fixed Income Middle Office Resume Examples & Samples

  • Strong understanding of Fixed Income, Equities, Exchange Traded Derivatives / OTC Derivatives (Interest Rate, Credit, Equity, Currency and Commodity)
  • Comprehensive understanding of operational risk
  • Ideal candidate should have previous experience working in Global Fixed Income, Equities and Derivatives market
  • Liaising with portfolio Managers, internal trading desks, global fund accounting hubs and brokerage community in resolving trade related issues
  • Daily Variation ETD Margin reconciliation between JPM and various clearing brokers
25

Office / Program Assistant Resume Examples & Samples

  • Excellent organizational, and customer service skills required
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
  • Ability to multi-task, be flexible, and work in a changing environment. Must be able to handle multiple demands from many people and complete high quality work
  • Excellent interpersonal skills, writing, and verbal communication skills
  • Demonstrated ability to successfully coordinate projects and ability to work as a member of a team
  • Strong Microsoft Office proficiency in Excel, PowerPoint required
  • Type 50 net words per minute required
  • Selected candidates will be required to submit examples of business writing
26

Assistant Controller With German Head Office Controlling AE Resume Examples & Samples

  • 2 years of experience in finance area
  • Languages: English language – fluent
  • Languages: German language – advantage (German entities in scope)
  • Take responsibility for assigned activities
27

Development Assistant / Office Assistant Resume Examples & Samples

  • 1+ year of Development experience
  • Working knowledge of Blackbaud and/or Raiser's Edge
  • Solid analytical and research skills
  • Familiarity with "Smart Search"
28

Assistant Director, Dean s Office Resume Examples & Samples

  • Manages (through influence) internal relationships and serves as senior liaison on behalf of the Dean's Office partnership for projects and high-profile events (e.g. Brave Leader Series, graduation) in partnership with Admissions, Advancement, Alumni Relations and Corporate Partnerships
  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience
  • 5-7 years’ experience in a professional/executive setting
  • 3-5 years’ experience in partnering with C-suite executives
29

Assistant to the VP-office of Advancement Resume Examples & Samples

  • Outstanding oral and written communications skills
  • Ability to use careful judgment and discretion with respect to strategic, confidential material
  • Ability to prioritize tasks and meet deadlines for a wide variety of assignments
30

Assistant, Office / Program Resume Examples & Samples

  • Coordinates communication and program administration activities with the CMS program Manager and staff as appropriate to manage work and coordinate special activities
  • Performs administrative activities associates with projects and the running of the call center such as assistance with travel arrangements, scheduling of conference calls and meetings, AV equipment, coordination of FedEx, UPS, and other mail services
  • Attendance at and preparation for meetings. Responsibilities include updating agendas, transcribing meeting minutes, and distribution of materials prior to the meeting
  • Coordinates/facilitates arrangements for meetings or events (on and off site)
  • Supports day-to-day department activities
  • Excellent written and verbal communication skills are required
  • Orders office supplies and enters and receive purchase requisitions
  • Collaborates with various staff and departments in preparing special projects
  • Develops and maintains an understanding of contract deliverables and customer requirements as applicable
  • Provides detailed administrative, scheduling, and calendar management support to the reporting manager
  • Strong problem solving and planning/organization skills required
  • Must be able to multi-task, be flexible and detailed oriented
  • Regular and predictable attendance is required
  • Minimum of three years of administrative experience in an office environment is required
  • Excellent organizational and customer service skills required
  • Attention to detail and the ability to maintain accuracy required
  • Ability to multi-task, be flexible, and work in a changing environment. Must be able to handle multiple demands from many from many people and complete high quality work
  • Excellent interpersonal skills, writing and verbal communication skills
  • Must be able to handle confidential information and materials in an appropriate manner
  • Strong problem solving skills required
  • Adheres to ethical business standards and practices
  • Complies with program security requirements BCC experience strongly preferred
  • Selected candidates will be required to submit examples to business writing
31

Assistant Controller Head Office Controlling AE Resume Examples & Samples

  • Solid knowledge of Finance and Accounting
  • Advanced Excel
  • Willingness to learn new things
  • Take initiative, ability to work independently
32

Temporary Office & Program Assistant Resume Examples & Samples

  • Assist with coordination of all aspects of nutrition classes including establishing location where classes can be taught, scheduling classes with parents and Cooking Matters educator, calling parents weekly in regard to the classes, etc
  • Assist with promotion of nutrition classes within INEP participating schools, this includes promotions at parent nights, back-to-school nights, nutrition nights, PTA meetings, school posters, flyers and other initiatives
  • Assist with tracking and submitting documents for classes, attendees, and other important information monthly
  • Frequent travel within the greater Denver area to various schools, partners, and other meetings as needed
  • Assist with weekly preparation of lesson supplies and materials and other tasks as assigned
  • Delivery of materials and supplies to schools and teachers involved in department programs
  • Excellent written and verbal communication skills, including good grammar
  • Experience in working with a team of professionals
  • Ability to drive in your own vehicle on behalf of the program
  • Ability to lift up to 40 lbs. of supplies/materials
  • Must be able to work occasional evenings, before school starts and after school ends, staying within allotted hours per week
  • A current Resume/CV
  • The names, addresses, daytime telephone numbers and e-mail addresses for three professional references, either attached to your resume/CV or uploaded as a separate document
33

Assistant Director of Far East Marketing Macau Branch Office Resume Examples & Samples

  • Determine and evaluate customers’ casino activity to provide corresponding incentives and has authorization to approve limited amount of allowance, which include rooms, food, beverage, events tickets, promo chips, free play, airfare or discounts
  • Maintain and develop property’s customer base to support increasing the customer development efforts
  • Manage customers’ reservations by using VIPR/INTER RIDE, OPERA and PATRON management systems
  • If authorized, grant limited amount of marker authorization limits to qualifying customers
  • Minimum exposure to critical business decisions regarding customer credit lines, allowances, and comps
  • Assist in managing customers to profitable levels
  • Work in conjunction with Casino Marketing, Marketing Executives and property personnel to assist and facilitate in-house casino customers
  • May attend quarterly Receivable Meetings to provide updates to the Corporate Finance group
  • Maintain highly confidential casino customer information by enforcing the privacy of all guests and limits requests for information about such guests in accordance with company policies
  • Comply with local laws, Title 31 and attend all mandatory compliance and training sessions
  • Perform all other job related duties as requested
  • At least 2 years of leadership experience in the casino marketing industry
  • Able to effectively communicate in the following languages: Far East Marketing (Mandarin and/or Cantonese etc.); Japan Marketing (Japanese); Latin America Marketing (Spanish and/or Portuguese etc.); Korea Marketing (Korean); India Marketing (Gujarati, Gujarati, Urdu and/or Hindi etc.); as well as Europe/Middle East Marketing (French, Italian, Arabic, Farsi, German, and/or Turkish etc.)
34

Executive Assistant, Office of the President Resume Examples & Samples

  • Serve as the lead contact between the President’s office and constituents within and outside of the college community
  • Provide direct administrative support to the president including
  • Schedule and manage all college and college-related commitments of the President in a thoughtful manner, providing time for adequate preparation including written materials
  • Support Manager of Planning and Communication in the creation of presentations for the President
  • Secure appropriate materials for President’s review in advance of scheduled meetings
  • Evaluate incoming communications, seeking in advance whatever supplemental information may be needed for a response, and providing related materials as needed
  • Support all aspects of presidential travel
  • Supervise and evaluate work-study students, which includes assigning duties, overseeing task completion and time management and providing an end of the year evaluation
  • Organize and maintain electronic and hard copy files for the Office of the President, updating and streamlining on an ongoing basis
  • Maintain office expense database and pay invoices
  • Reconcile office staff purchasing cards, including that of the president
  • Organize and manage meetings for the President and Chief of Staff with students, faculty and staff as needed
  • Make decisions regarding office procedures, priorities, and protocol as appropriate
  • Proactively bring to the attention of the President information that is relevant to his role and responsibility
  • Provide direct support to the President in achieving institutional goals and maintain strictest confidentiality
  • Work collaboratively with the Chief of Staff and Manager of Planning & Communication to ensure accurate, pro-active information sharing and transparency throughout the Office of the President
  • As an ambassador/representative of the Office of the President and the college as a whole, receive visitors, and screen and route telephone calls/emails to internal and external constituents
  • Provide support to AVP for Artist and Music Industry Relations
  • Superb written, aural, and interpersonal skills
  • Outstanding organizational skills
  • Keen attention to detail is essential
  • Ability to prioritize and manage multiple responsibilities effectively, while meeting all time-sensitive deadlines
  • Ability to handle sensitive, confidential information in a professional, discrete, and diplomatic manner
  • Ability to effectively interact with all levels throughout the college
  • Demonstrated editing and proofreading skills
  • Strong computer skills, including fluency with Macs and apple products, database management, Microsoft office suite, Adobe Pro, Keynote, and Prezi
  • Demonstrated capacity to develop & maintain effective working relationships with individuals & organizations reflecting a broad range of identities, perspectives & experiences
  • Minimum of 7 - 10 years experience supporting executive level individuals in a professional office environment
  • Proven experience working efficiently and effectively in a fast-paced setting
35

Assistant, Office / Program Resume Examples & Samples

  • P Card Tracking and Recording – Responsible for tracking and job costing all P Card expenditures from Market Manager log book
  • Company Checkbook Monitor – Responsible for tracking and monitoring all approved check requests for the Verizon and AT&T program
  • Office Management – Responsible for all office supply orders, vendor orders and contractor orders that are relative to management and maintenance of the office building
  • Vehicle Management – Responsible for sending out or forwarding any notifications from GD fleet management and help track vehicle maintenance and inspection deadlines. PA to keep track of DL expiration dates and assignment of al company vehicles
  • Environmental Health and Safety Monitor and Lead – Experienced with the company EHS policies and procedures and the lead in making sure the office is in compliance and informed on a regular basis. Update and monitor (post) Emergency Preparedness Plan (EPP) and conduct annual evacuation drills for office personnel
  • Company Tools and Supplies – Assist the Construction Supervisors in monitoring and tracking all company tools, equipment and supplies and report and record for upper management at deadlines. All maintenance of equipment is processed through the PA so that they can track and record calibration, expirations and damaged equipment dates and shipments to and from Corporate Facility
  • Security – Responsible to administer and hand out security badges for company personal. Enforce strict adherence for all visitors that come to the office per our sign in policies for all non-company personnel. PA is also responsible to keep a lockbox available for all keys and distribution list of keys for all vehicles, doors, desks, etc. that require to be locked up. Only the Market Manager and PA should have keys to this lock box or access to this lock box
  • Mail/Fed-Ex – PA has all responsibility for the receipt and distribution of out-going and incoming mail and federal express packages that come through the front door. Construction Department is responsible for all freight or truck deliveries through the back warehouse
  • Training – PA is responsible for tracking all required training for office personnel and will report to Market Manager when all have complied and submitted transcripts of completions
  • Close-out Tracking and Reporting - Tracking and reporting to Market Manager weekly on closeout submittals to 3rd party auditors and Verizon. Updating Excel tracking report during weekly construction staff meeting and reporting updates to Market Manager or Construction Manager regularly
  • Material Receipt Reporting – Reporting weekly full receipt of all material for each project to Market Manager or Construction Manager so they can invoice the customer as material is received
  • Verizon Access Key Log – Track and log all access key holders and licenses. Work with Verizon Operations Manager to make sure that we adhere and keep their keys managed and distributed to only approved personnel per customer requirements and policies
  • One Vision Lead Admin – PA will be key and will work directly with Chris Fitzpatrick and Market Manager on the implementation and upkeep of the One Vision program
  • Miscellaneous – PA will work directly with Market Manager on any projects, programs or high level demand duties required to get the customer requests completed and on time. GD Ariba – Highly experienced and proficient in General Dynamic’s Ariba system program and management of this program in order to achieve these job responsibilities listed below
  • Process PR Requests (quotes, BOM’s, Change Orders, CM & BP Fees)
  • Verify funding and all pertinent info on quotes and verify all data is correct
  • Pdf Aggregated PO’s, send to Construction Supervisor and Construction Manager/Market Manager
  • Request and maintain qualification for vendors and vendor numbers are current and in compliance
36

Temporary Office & Program Assistant Resume Examples & Samples

  • Assist with coordination of all aspects of Department of Bioengineering official functions including Open House events, end of year events, and new student orientation events
  • Assist with promotion and preparation of special events
  • Triage student questions and concerns, serve as first point of contact in Bioscience 2
  • Assist with room and Department Chair scheduling
  • Receive and make deliveries, including mail distribution and routing of documents
  • Maintain and troubleshoot the copier, maintain office supply inventory, general office supply purchasing
  • Assist as necessary with other administrative tasks and as growth in position evolves
  • Preference will be given to candidates who have prior experience working with students or in an academic setting. Current students are encouraged to apply
  • Must be able to work occasional evenings when there is a special event
  • Must be able to work 20 – 35 hours per week, staying within allotted hours per week
37

Regional Office Coordinator / Assistant Resume Examples & Samples

  • Manage calendar and coordinate meetings with facility directors, administrators, and corporate personnel, including arranging travel
  • Meeting planning and organization at a high and professional level
  • Coordinate and arrange conference calls for multiple parties
  • Prepare DeNovo information as needed such as (but not limited to) proposals, bids, state walk-through of facility
  • Coordinate new facility open houses
  • Prepare Monthly Facility Report Calendar and follow through with facilities
  • Overall Office Management
  • Reconcile and track expense reports
  • Assist with creating presentations as requested
  • Act as facility and customer liaison for ROD
  • Drive regional tasks and follow-ups
  • Additional expectations
38

Medical Assistant for Internal Medicine & Rheumatology Office Resume Examples & Samples

  • Assists in the assessment of patient needs and health plan by taking vital signs, history, medication listing, assessing visual acuity and determining chief complaint. Assesses patients’ physical and mental status
  • Completes all necessary documentation in the patient’s medical record in accordance with practice’s charting policy
  • Ability to use EMR, other relevant computer hardware and software, telephone, copier, fax machine and other standard medical office equipment
39

Office Svcs Assistant Assoc Resume Examples & Samples

  • High school diploma or equivalent; some college coursework desired, and up to 2 years’ experience performing similar work in an office setting
  • Able to independently move and transport items weighing 50 lbs. regularly and items weighing more than that as needed
  • Basic knowledge of email, internet usage and Microsoft Office Suite; spreadsheet experience helpful
  • Proven communication and interpersonal skills, and a pleasant demeanor
  • Able to function independently and work in a diverse team environment, and follow-up with several groups of people
  • Convey a team spirit, flexibility, and a strong desire to provide excellent customer service
40

Office Svcs Assistant Inter Resume Examples & Samples

  • Convey a team spirt and be team-oriented, willingness to readily assist customers, team-members and others
  • Proven communication and interpersonal skills and a pleasant demeanor
  • Confirmed successful experience working as operations support in a central-service team environment
  • Familiarity with Microsoft Office Suite; and spreadsheet experience helpful
41

Medical Assistant for Internal Medicine Office Resume Examples & Samples

  • Administers prescribed oral medications and gives intramuscular and subcutaneous and intradermal injections. Performs venipunctures, CLIA-Waived and non-CLIA Waived lab testing
  • Maintains a clean, orderly and safe environment for patients and visitors. This includes cleaning, sterilizing, and storing instruments in accordance with practice policies. Stocks rooms in preparation for the daily work schedule. Takes inventory of medical and exam room supplies
  • Assists in checking out patients and assists them with referral processing and scheduling process
  • Knowledge of medical office procedures and process
  • Knowledge of the purposes, organization, and policies of the local community's health systems sufficient to interact with other health care providers
  • Ability to use medical equipment, supplies and instruments
42

Assistant, Office / Program Resume Examples & Samples

  • Coordinates communication and program administration activities with the CMS Program Manager and staff as appropriate to manage work and coordinate special activities
  • Performs administrative activities associated with projects and the running of the call center such as assistance with travel arrangements, scheduling of conference calls and meetings, AV equipment, coordination of FedEx, UPS, and other mail services
  • Coordinates/facilitates arrangements for meetings or events (on and off-site)
  • Orders office supplies and enters and receives purchase requisitions
  • Strong problem solving and planning /organization skills required
  • Must be able to multi-task, be flexible and detail oriented
  • High school graduate or equivalent is required. Bachelor's degree is preferred
43

Office & Sales Assistant Resume Examples & Samples

  • Ability to quickly learn the organization’s structure, business processes and systems
  • Ability to work effectively and professionally with executives, staff at all levels, and clients
  • Excellent time management, planning and organization skills
  • Exhibits high work standard and has the ability to handle confidential information sensitively and in a highly professional manner
  • Dependable and reliable with excellent attendance
  • Must be a good team player able to work and communicate well with supervisor, co-workers and cross-functional peers
  • Excellent interpersonal skills; professional, courteous, and friendly
  • An individual with an inquiring mind and ability/willingness to question when unsure
44

Executive Assistant, Office of the President Resume Examples & Samples

  • Ability to interface well with all departments within the Rice community and to represent the Office of the President in a highly professional manner
  • Ability to handle interpersonal communications with tact, courtesy and discretion and be discreet about confidential reports and information
  • Must have excellent computer skills: MS Office suite, PowerPoint, Excel, calendar scheduling software and web based research skills
  • Excellent organizational skills, with attention to detail and accuracy
  • Proven ability to take initiative in problem solving and anticipating needs to ensure the office operates smoothly and professionally
  • Must be able to multitask and prioritize effectively with minimal direction in a fast-paced, high-pressure environment
  • Ability to support events, ensuring that caterers and vendors have completed their responsibilities
  • Ability to combine receptionist duties with substantive work for individual administrators
45

Office Coordinator & Acoe Assistant Resume Examples & Samples

  • Manage independently the reception of the European Headquarter including
  • Reception of visitors, safety procedure, information and advice to external visitors including support of travel booking (taxi, train, etc.)
  • Manage the main telephone station by guiding callers and providing them with appropriate information
  • Manage the internal and external mail including UPS shipments and other courier
  • Manage the local events and visits including catering, canteen stock and ordering
  • Manage office material and other stocks
  • Accounting for diverse suppliers and overall accounting related procedures
  • Company cars: Manage pool car reservations. Liaise with lease providers for car delivery/return, manage invoices and fines. Coordinate tires change, car maintenance and repair, and cleaning
  • Create the right network in the company at all levels in the organization and be seen as the first point of contact for internal colleagues on general administrative questions and be capable to guide them in the right direction
  • Manage the Executives’ appointments, schedules and general administrative support: Morges office management and interaction with the Facility management company
  • Make travel arrangements to make best use of the executives’ time
  • May have access to the executive's email/calendar accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources. Handle confidential information and maintain the security of the executive's records and files
  • Maintain the executives’ accounting records; monitor, review, and approve standard expenditures (e.g. purchase orders, invoices) to ensure that the activities of the office are conducted within established budgets
  • Perform other administrative tasks using independent judgment and discretion. Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings and events; taking and distributing minutes; coordinating projects; processing travel expenses; scheduling interviews
  • Act as a backup for other ACOE team members when required
  • Business Administration diploma, or equivalent
  • 3 to 5 years’ experience in a Multi-national office environment
  • Exposure to the manufacturing and power management industry is a plus
  • Excellent secretarial & administrative skills
  • Fluent English and French. Any other European language is a plus
  • Excellent command of Microsoft applications: Word, Outlook, PowerPoint, Excel, etc
  • Good organizational skills; extremely detail-oriented and possess the ability to follow through on projects until completion
  • Ability to work effectively both independently and within a team
  • Excellent interpersonal skills & effective communicator - both in terms of written and verbal communication
  • Reliable and trustworthy, with ethical approach
  • High degree of confidentiality, reliability, discretion, quality and professionalism
  • Flexible and proactive in approach in order to perform a variety of important, sometimes urgent, confidential, and complex tasks with constantly changing priorities
  • Multi-tasker who is resourceful and can prioritize work with a strong initiative
  • Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment
46

Assistant Dean for the Office of Undergraduate Students Resume Examples & Samples

  • Masters degree required
  • At least three years of relevant work and management experience
  • Demonstrated knowledge of higher education in a Catholic setting, and student development theory, advising and faculty development
  • Strong interpersonal skills; ability to work with a variety of constituents; excellent oral and written communication skills; ability to juggle successfully many tasks with excellent organization and attention to detail
47

Assistant to the Dean ASC, Ceie Dean s Office Resume Examples & Samples

  • Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures
  • Thorough mastery of English grammar, punctuation, and spelling
  • Expertise in using office software packages, technology, and systems
  • Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
  • Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas
  • Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
  • Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference
  • Ability to effectively write and present own reports
  • Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations
  • Working knowledge of university administrative processes including but not limited to requisitions, travel, and catering
  • Working knowledge of university academic processes involving students and faculty
  • Working knowledge of faculty recruitment
  • Working knowledge of MicroSoft Office Software including but not limited to Outlook, Word, Excel, and Powerpoint
  • Working knowledge of PeopleSoft
  • 35% - Receptionist, Procedures, and Assistance Duties
  • 15% - Written Materials, Reports, and Distribution/Mailing Duties
  • 10% - Creates and maintains College record keeping, filing systems, and records processing primarily involving a variety of subject matters such as university and/or college forms, and correspondence, budgets, purchase and work orders, student files, faculty files, etc
  • 10% - Budget, Supply, and Materials Duties
  • 10%- Other appropriate duties as assigned by Administrators and/or Supervisors
48

Assistant Office Management Resume Examples & Samples

  • Make people in the office happy
  • Ensure that the office runs smoothly on a daily basis by supporting all office functions in a fast-paced environment
  • Ensure that our beloved kitchen is on top at any time (preparation of weekly shopping list)
  • Support in office-wide meetings, office relocations, office renovations and special projects
  • Ongoing research for all facility-related issues; developing vendor relationships
  • Integrate new employees with necessary equipment, computer software and peripherals
  • Control and manage building and office access as well as safety systems
  • Ensure that janitorial services are meeting the highest standards
49

Executive Assistant, Office of Advancement Resume Examples & Samples

  • Performs administrative support functions for executives including calendar management, setting and coordinating meetings and appointments, travel arrangements, and expense report completion for Assistant VC and Executive Director of Business and Finance. Coordinates actions, questions, and decisions between executives and others. Reviews travel requests and expense reports submitted to Assistant Vice Chancellor
  • Pulls and prepares reports and spreadsheets from Advance as requested and enters contact reports into Advance
  • Prepares bios and research on donors as needed
  • May perform backup role in maintaining Boulder Advancement and Intranet websites
  • Backup representative for two web committees
  • Provides direction to development assistants across campus with expenses, processing, communication of procedure changes, etc. Plans and leads monthly Admin team meeting and trainings
  • Assist AVC with creating proposals; creates budgets and timelines for proposals
  • Assists with maintaining office equipment and information technology; serves as department phone liaison, orders and maintains office supplies and equipment
  • Provides back up support to the Office of the Vice Chancellor for Advancement
  • Serves as primary contact for general Advancement inquiries
  • Assists with new employee on-boarding
  • Prepares incoming and outgoing correspondence
  • Other duties and special projects as assigned
50

Special Assistant, Office of the VP Resume Examples & Samples

  • Responsible for ensuring the smooth operations of all aspects of the VP Office; serve as point-person for planning, organizing, monitoring and communicating VP Office activities
  • Handle problems and non-routine situations; keep up-to-date on university and departmental policies and procedures
  • Maintain an international calendar for Vice President; regularly prioritizing and arranging meetings, appointments, visits, and events outside of normal business hours for domestic and international visitors; arrange all aspects of travel including visas, reservations and itineraries; anticipate and prepare background materials and agendas as needed
  • Maintain substantial interaction with the college deans as well as higher level community contacts including the Board of Regents, legislators, state officials, foreign ministries, and other VIPs
  • Manage email and written communications for the Vice President. This may include composing, proofreading and editing correspondence, reports, presentations and other documents either from rough draft or on own initiative
  • Conduct annual review process for the Office of Global Initiatives
  • Research, summarize and analyze information and compile statistics and data for reports
  • Provide essential strategic and analytical support for special projects
  • Work with OGI Project Director and project managers to ensure projects are on track and being completed
  • Work in a team environment, providing logistical support to committees and project groups and building collaborative working relationships with other units
  • Perform a variety of administrative activities, including maintaining CRM and project management databases
  • Maintain electronic files and printed documents for ease of retrieval
  • Bachelor’s degree in Business or field pertinent to work unit AND three years of directly related administrative experience; OR, six years of directly related administrative experience; OR, any equivalent combination of experience, training and/or education
  • Competence using computer applications including Microsoft Word, Excel, PowerPoint and Outlook
  • Competence in using technology-based communication applications for texting and online meetings
  • Demonstrated ability to multi-task, organize and prioritize tasks
  • Ability and willingness to learn new technology
  • A team player with the ability to take direction as well as work well independently
  • Prior administrative support experience at the University of Arizona
51

Medical Assistant Hlth Office Resume Examples & Samples

  • Assists the ARNP in performing clinical duties such as Drug screenings, phlebotomy, TB skin test, immunizations & N-95 fit testing plus any other duty requested by the ARNP
  • Handles incoming calls, takes messages, schedules appointments, and register patients in PEDS system according to department guidelines
  • Completes and collects financial and payroll deduction forms. Maintains accurate records for the hospital cashier
  • Oversees the completion of official Employee Injury Reports. Secures initial medical evaluation in the EHO or ER as needed
  • Monitors inventory of office supplies and medications to order and re-stock office as needed
  • Retrieves, opens, and dates mail, responding to requests for records by email, fax, or letter
  • Enters data into STIX/Agility and runs selected reports for leaders
  • Performs messenger services including transportation of laboratory specimens, pick up of clinical supplies & pharmacy items in an effective & efficient manner
  • Responsible for registration process of employees and volunteers
  • Coordinate and oversees all employee communications with ARNP(s) including pertinent messages and documents that need to be completed. Prioritize communications according to clinical risk
  • Complies with applicable governmental regulations such as HIPAA (Health Information Portability and Accountability Act of 1996)
  • Greets staff in person or on the telephone displaying excellent customer skills and responds to questions and/or problems, keeping open lines of communication
  • Scans all documents in the appropriate folder in the Care Cloud system
  • Assists the Leave of Absence/WC Coord by obtaining employee information for leaves, providing forms, and filing
  • Bilingual English/Spanish preferred
  • Able to relate cooperatively and constructively with clients, families and co-workers
  • Proficient in use of computers & printers
  • Ability to learn appropriate software applications including MS Word, Excel and data management
  • Ability to communicate effectively in English both verbally in writing
52

Executive Assistant & Office Coordinator Resume Examples & Samples

  • Administrative Support to Management Forum for key deliverables (e.g. HR, Finance)
  • On-site IT champion and general office support
  • Primary point of contact for facilities management
  • Back-up support to functional support roles (excess capacity support - events, conferences)
53

Office Automation Assistant Resume Examples & Samples

  • 464282800
  • Required to travel to community activities
  • Interagency Transition Assistance Program (ICTAP)
54

Management & Program Assistant Office Automation Resume Examples & Samples

  • Travel 1-5 nights per month may be required
  • The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-timework; part-time work is considered on a prorated basis
  • To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume
  • To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received
55

Data Quality Assistant Office Automation Resume Examples & Samples

  • 464239300
  • Knowledge of Data Quality Improvement
  • Ability to Use a Variety of Automated Systems
  • Skill in Performing Administrative Functions
  • To begin, click to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire
56

Assoc Assistant, Office / Prog Resume Examples & Samples

  • Compiles various contract, program, and financial data for use in the preparation of monthly status reports
  • Collects and inputs timesheet data into automated accounting system and processes labor corrections
  • Serves as a point of contact for office or group on issues related to accounting, human resources, purchasing, and other departments, as well as external contacts such as customers, vendors, and subcontractors
57

Management Accounts Assistant Head Office Diss Resume Examples & Samples

  • Supporting the preparation of monthly management accounts and closure of financial ledgers
  • Reconciling nominal ledger accounts on a monthly basis
  • Preparing calculations of and posting accruals and prepayments, including rents, rates, utilities, company credit cards and rebates
  • Preparing and posting monthly bad and doubtful debt
58

At our Site Office & Program Assistant Resume Examples & Samples

  • Assist the General Manager (GM) and Project Manager (PM) and coordinate the communication with the customer. Ensure alignment with administrative requirements of Boeing and other customers
  • Organize & take part of internal and external meetings as required regarding the progress of the program, e.g. team meetings, program reviews, workshops
  • Create, collect and harmonize program and market data and assure communication between the Seattle Office and the appropriate stakeholders in Germany, Switzerland, France & US
  • Tracking and coordination of assigned actions
  • Provide assistance to the GM, of the quality and communication control process including the implementation of systems and processes (Liebherr and Boeing)
  • Create, collect and follow up on logistic needs and/or tools
  • Follow up on the budget to track achievement versus the expected and alert the GM in case of foreseen deviation
  • Independently work delegated administrative tasks
  • Management and organization of the Liebherr-Aerospace participation in local Aerospace Events such as PNAA conference (Pacific Northwest Aerospace Alliance), Aeromart Seattle & Boeing Aerospace Summit and FACC (French American Chamber of Commerce) events
  • Support and coordination of networking with local aerospace organization and institutions Aerospace Future Alliance of Washington (AFA), lobbying with Governor's office and legislative in Olympia, WA) and Washington State Department of Commerce, Aerospace Directorate
  • Coordinate Liebherr-Aerospace participation to global and local Boeing events on executive level. (Summits/Conferences/Workshops)
  • Provide assistance to the GM for Business Development Activities & Product Development by monitoring follow up actions, keeping GM abreast of due dates, and pursing contacts with potential customers/departments
  • Coordinate and organize global Liebherr workshops e.g. for Final Assembly Line (FAL) and Liaison activities
59

Executive Assistant / Office Administrator Resume Examples & Samples

  • Strong Microsoft Outlook skills
  • Proficient in Word, Excel, and PowerPoint
  • Demonstrated ability to manage multiple tasks
  • Excellent written and oral communication and organizational skills
  • Professional and friendly phone demeanor
  • Strong judgment skills
  • Team-focused attitude
  • Prior experience supporting or working within a financial operating or investment management team
60

Office Coordinator / Executive Assistant Resume Examples & Samples

  • Experience communicating with C-level executives and their staff, including highly confidential information
  • Strong analytical and organizational skills
  • Strong prioritization skills
  • Private Equity, financial services or law background
61

Executive Assistant & Office Administrator Resume Examples & Samples

  • Maintain the calendar including scheduling meeting with invited parties, entering the meeting on the calendar, creating reminders of the meeting and preparing necessary materials in advance
  • Assist with arrangements for travel which may include flight, rental car, hotel accommodation, dinner reservations, itinerary and meeting schedule
  • Compile receipts and reconcile credit card statements (to include currency conversion) as well as prepare and complete expense reports
  • Monitor the e-mail accounts including review incoming and sent e-mails, responding to various e-mails on others behalf when appropriate, , keeping contacts current through Microsoft Outlook with updated information, categorizations, and additions or deletions as they may occur
  • Assist in planning events within and outside of the office. Manage all aspects including invitations, catering, entertainment, hotel accommodations, and transportation
  • Act as a direct link between the executive and their direct reports and other employees as needed
  • Answer multi-line telephone system in a timely, courteous and professional manner
  • Greet, assist and direct all visitors in a courteous and professional manner
  • Review invoices as appropriate from various vendors, scan and send to the Accounts Payable department for timely processing
  • Coordinate and send mail pouch to Headquarters as needed
  • Receive, sort and distribute all incoming and outgoing mail and deliveries
  • Order and maintain all supplies for the site including, office and kitchen
  • Ensure the overall cleanliness and efficiency of the office is maintained
  • Manage fruit ordering, delivery and set up during times when the company provides fresh fruit for employees
  • Ensure office/cubes are clean and properly equipped prior to new hire starts as well as following an employee separation, including the set up and removal of name plates
  • Strong communication skills—both verbal and written
  • Exceptional organizational skills and keen attention to detail
  • Proficient with Microsoft Office products including Outlook, Word, PowerPoint, and Excel
  • Experience with WebEx or equivalent video conference system
  • Sense of urgency in the support of customer and visitor needs
  • 2-5 years of experience working in an office environment supporting a senior level executive
62

Assistant VP Far East Marketing Branch Office Resume Examples & Samples

  • Determine and evaluate customers’ casino activity to provide corresponding incentives and use authorization to approve intermediate amounts of allowance (room, food, beverage, events tickets, promo chips, free play, airfare or discounts)
  • Drive incremental business and maintain customer base to support increasing the property’s customer development efforts
  • If authorized, grant intermediate amount of marker authorization limits to qualifying customers
  • Evolve a player development skillset by engaging new and inactive customers
  • Assist in critical business decisions regarding customer credit lines, allowances, and comps while managing customers to profitable levels
  • Work in conjunction with Casino Marketing, Marketing Executives and on-property personnel to assist and facilitate qualified in-house casino customers
  • Attend special event functions when appropriate to promote marketing efforts and greet customers
  • Resolve customer disputes and complaints to the satisfaction of the customer and the company
  • Comply with Title 31 and attend all necessary training sessions
  • Perform other job related duties as requested
  • At least 7 years of management experience in the casino marketing industry
  • Ability to communicate effectively in the language from assigned region
63

Program Assistant Office Automation Resume Examples & Samples

  • Experience formatting documents and reports
  • Experience creating, retrieving, updating and storing electronic data
  • Experience maintaining alphabetical, numerical and chronological office files and records; and
  • Experience monitoring project status and funding use
  • Knowledge of Management Principles
  • Skill in Use of Automated Systems
  • Skill in Written Communication
  • Skill in Customer Service
  • It is your responsibility to verify that information entered, uploaded, or faxed (i.e., resume) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan. Faxed documents must be completely transmitted by 11:59p.m. Eastern Standard Time on the closing date of the announcement
64

Executive Assistant to the Regional Office Resume Examples & Samples

  • At KIPP, we believe that an excellent staff member does the following
  • Believes that all of us can and will learn and creates a positive learning environment with high expectations for all students and staff throughout the school
  • Thrives as part of a team-oriented, mission-driven culture
  • Exudes joy and a love of learning every single day
  • Demonstrates a growth mindset and a desire to continually improve through feedback, coaching, and professional development
  • Constantly assesses progress, communicates results clearly, and uses data to inform decisions and set ambitious goals
  • Has a strong work ethic and commits to doing whatever it takes for students to excel, including committing to an extended work day and remaining available to colleagues, students, and families outside of school hours
  • Alignment with KIPPMA mission, values, culture, and team
  • Minimum of 2 years of successful administrative and office management support
  • Tenaciously organized and detail-oriented
  • Relentless, meticulous follow through
  • Anticipates challenges and strives to “prevent” rather than “repair” whenever possible
  • Strong communication skills (writing, editing, proofreading, and speaking)
  • Ability to communicate with broad spectrum of internal and external stakeholders including staff, students and their parents, board members, volunteers, donors, and government officials
  • Strong, self-starting work ethic
  • Maturity and confidence in engaging with high-level leaders
  • Flexibility and ability to manage multiple priorities in a dynamic, fast-paced work environment
  • Diplomacy, confidentiality, and discretion
  • Command of Gmail, Google Docs, Google Calendar, Microsoft Office (PP, Word, Excel), databases
  • Approachability, excellent interpersonal skills, and ability to find creative solutions that works well for multiple teams across the organization
  • Excellent project management skills; solutions-oriented problem solver
  • Deep critical thinking skills and intellectual curiosity
  • Ability to gather and synthesize feedback from multiple stakeholders
  • Comfort with ambiguity and asking clarifying questions of high-level leaders
  • Analytical skills (budget and quantitative experience a plus)
  • Understanding of nonprofit, education, and/or school settings a plus
65

Team Assistant for CEO Office Resume Examples & Samples

  • Perform administrative duties for executive management and their assistants. Responsibilities may include supporting screening calls, managing calendars, travel arrangements, processing expenses, meeting and event planning, and client relations
  • Secondary responsibility is to perform administrative duties for MD in the Strategy and Executive Office. Responsibilities may include managing calendars, travel arrangements, processing expenses, meeting and others
  • Prepare and edit correspondence, communications, reports, and presentations
  • Coordinate with other executives and their assistants,
  • Discretion and confidentiality****
  • BA required
  • Bi-lingual in English and Japanese (Strong writing skills in English)
  • Motivated, diligent learner that is able to work in a fast paced environment
  • Excellent interpersonal skills and the ability to work well with all levels of internal management and staff
  • Ability to prioritize multiple responsibilities
  • Proficient in Word, Excel and PowerPoint
66

Assistant, Office / Program Resume Examples & Samples

  • Citizen of the United States
  • Specialized Experience is work in the field of Human Resources management, which demonstrates that the applicant has acquired, and is able to apply, a combination of specific knowledge, skills and abilities appropriate for US Army position
  • High school diploma or equivalency and a minimum of two years human resource experience in the past 5 years
  • Possess an active SECRET clearance
  • If the applicant has served in the military they must have received an honorable discharge as verified by a form DD-214 (U.S. Military). Personnel who have been discharged with a characterization of “General under other than honorable”, “Bad Conduct”, or “Dishonorable” are disqualified from this position
  • 2.2. Physical Requirements and Working Environment.The contractor should be able to and be willing to work under the following conditions
  • Willing to work a 12-hour shift per day
  • Occasionally lift 25 pounds
  • Working conditions at assignment location could be remote and uncomfortable, with long hours, exposure to weather, dust, and hazardous, harsh conditions
  • Able to don all required personal protective gear and physically execute assigned duties
67

Medical Assistant Southwest Office Resume Examples & Samples

  • Meets all standards regarding information management, HIPAA, HITECH, confidentiality and patient rights
  • During the physician/provider patient interaction' documents only information cited by the physician, refraining from obtaining any information from the patient without direct supervision of the physician
  • Remains in compliance with the Record of Care and Provision of Care Standards Providers statement
68

Executive Assistant / Office Administrator Resume Examples & Samples

  • Provide direct administrative support to VP, Canada
  • Five + years working as an executive assistant
  • Highly detail-oriented
  • Professional communication skills, both written and verbal
  • High degree of flexibility and ability to trouble shoot and prioritize demanding assignments
  • Ability to work in a fast paced start-up environment supporting multiple stakeholders
  • Experience with streamlining administrative processes
  • Ability to interact effectively at all levels
  • Ability to handle confidential and other sensitive information with discretion
  • Proficient in all Microsoft Office applications and practical knowledge of Internet navigation and research
  • Reliable time and attendance record
69

Assistant Director, Front Office Resume Examples & Samples

  • Oversee the VIP process to include, but not limited to, reviewing VIP reservations, administering amenity orders, managing resumes for incoming guests and groups, updating inventory in the system, monitoring special requests and overseeing rate changes on in-house guests
  • Bachelor's Degree or equivalent
  • Hilton brand experience/knowledge of OnQ software
  • HOTsos/LMS experience
  • 1000+ room property experience
70

Student Assistant for CEO Office of Seago Line Resume Examples & Samples

  • On- and off-boarding (ensure a smooth process when new colleagues join or others leave)
  • Conferences and travel planning (book flights, hotels and restaurants)
  • Calendar management (coordinate and book meetings with various internal and external stakeholders)
  • Internal events such as Christmas party and summer party
  • Various written communication with colleagues in other countries
  • Order business cards, stationary, gifts etc
  • Miscellaneous ad hoc tasks
71

Office Administrator / Escrow Assistant Resume Examples & Samples

  • Answer all incoming phone calls, directing incoming phone calls to the appropriate departments
  • Provide first line basic level product technical support utilizing resources provided
  • Resolve customer issues
  • Prepare requested reports by management
  • Process invoices; file and mail
  • Keep reception area, lobby area, and kitchen area clean and organized
  • Coordinating office events or client visits
  • General computer literacy skills are important and should have expertise in researching information, accessing the Internet and email
  • Ability to effectively manage multiple incoming calls
  • Strong team workmanship
  • Ability to problem solve independently and with others
  • Valid state driver’s license
  • Current auto insurance based on state minimal insurance overage standards and reliable automotive transportation
  • Works well on a team and collaborates with others but also be able to work independently
  • Ability to interact with employees, vendors, and candidates in a professional and courteous manner
  • Capable of multi-tasking and meeting tight deadlines
  • Strong working knowledge of Windows/Mac operating system-experience
  • Requires proficiency in Microsoft Office applications
  • Ability to type at a net rate of 35 wpm using a computer keyboard
  • Ability to drive when required from various offices or locations
72

Office Management Assistant Resume Examples & Samples

  • High school diploma with at least three years' relevant experience; or equivalent combination of experience/education
  • Experience working/supporting management, staff, and other administrative personnel
  • Experience handling and protecting sensitive/private information
  • Experience with MS Office (Word, Excel, PowerPoint, Outlook, etc.)
  • Ability to obtain and maintain a US DOE Q security clearance
  • Working knowledge of Sandia's business practices, business software (timesheets, procurement, expense reports, SharePoint, etc.), and administrative policies and procedures
  • Experience reviewing incoming email for managers, and proactively respond or flag for manager attention
  • Experience coordinating meetings, visits, travel, clearance transfers, and other logistics with external agencies
  • Experience coordinating meetings, travel, and other logistics with other Sandia organizations
  • Experience with training new OMAs on Sandia's systems and processes
  • Willingness to travel occasionally (0-2 times per year)
  • Active DOE Q security clearance
73

Office Management Assistant Resume Examples & Samples

  • High school diploma plus three or more years of directly related administrative or clerical experience; or equivalent combination of education and experience
  • Experience with Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
  • Ability to obtain and maintain a U.S. DOE Q security clearance
  • Active DOE Q security clearance
  • Good interpersonal and communications skills
  • Ability to team effectively with managers, staff, other office management assistants, and senior management assistants
  • Demonstrated ability to manage and prioritize multiple tasks and work independently
  • Ability to ensure that the office functions efficiently
74

Office Management Assistant Resume Examples & Samples

  • High school diploma with at least three years' relevant experience; or equivalent combination of education and experience
  • Experience supporting department staff and managers
  • Experience handling and working with confidential information
  • Experience with standard computer software suite for word processing, spreadsheets, and presentation materials (MS Office)
  • Ability to obtain and maintain a U.S. DOE Q security clearance
  • Abiliity to obtain and maintain a U.S. DOE SCI clearance
  • Have working knowledge of or ability to quickly learn Sandia's business practices, business software (timecards, procurement, expense reports, SharePoint, etc.), and administrative policies and procedures
  • Experience coordinating meetings, travel, clearance transfers, and other logistics with external agencies
  • Active DOE Q and SCI clearances
75

Office Administrator / Escrow Assistant Resume Examples & Samples

  • Accurately opening escrows, ordering payoffs and insurance and packaging loans
  • Professionally gathering client and financial information, handling funds, entering data, and responding to information requests
  • Utilize familiarity of real estate laws to interprets monetary agreements, order title reports, conduct escrow signings, assist with closings, and complete handling of funds
  • Experience utilizing Streamline
76

Office Automation Assistant Resume Examples & Samples

  • 5% TDY MAY BE REQUIRED
  • Skill in office related computer programs
  • Knowledge of general clerical office procedures and processes
  • Ability to organize workload and establish priorities
  • Ability to communicate orally and in writing
77

Office Automation Assistant Resume Examples & Samples

  • Business Travel (TDY) is 10%
  • Knowledge of Administrative Duties
  • Knowledge of Office Automation
  • Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position
78

Assistant Director, Front Office Resume Examples & Samples

  • Extensive knowledge of Front Office operations, brand and luxury standards required
  • Continually models and drives a culture of making personal connections to delight guests
  • Foster a culture where colleagues focus on their role of doing whatever it takes to exceed guest expectations while performing multiple functions
  • Develop an engaged, enthusiastic and guest driven team through recruitment, personal and professional development and recognition, enabling all colleagues to deliver the most exciting service in our industry
  • Recruits, interviews, and selects new colleagues
  • Monitoring and updating yearly CES departmental plans and changing as needed
  • Stay current on industry/competitive trends, analyze data and create strategies for improvement to maximize room revenue to achieve targeted RevPar and GOP results
  • Assists in the preparation of the annual Rooms Division budget, capital plan and strategic projects
  • Manage the Front Office departmental forecast and productivity
  • Actively seek feedback and follows up on guest comments, to improve GSI results
  • Develop close and effective working relationships with all supporting departments, particularly with Housekeeping, Engineering, and Sales
  • Key member of the Emergency Response Team, including Fire Safety, First Aid and general crisis management
  • Previous and strong experience in a Front Office leadership role is essential
  • Proven leadership skills which supports and environment of employee growth and development, interdepartmental teamwork and exceptional customer service
  • Superior interpersonal and communication skills, both written and verbal
  • Highly organized, results-oriented with the ability to be flexible and work well under pressure in a fast-paced, changing environment
  • Minimum 3 years leadership experience in Rooms, including a solid working knowledge of Front Office operating systems
  • Computer literacy required: Windows XP, MS Office, Property Manager, and Royal Service an asset
79

Office Automation Assistant Resume Examples & Samples

  • Knowledge of regulations and procedures
  • Skill in automated software and systems
  • Ability to communicate orally
80

Department Assistant, Office of the Dean Resume Examples & Samples

  • Serve as an office receptionist by handling calls and routing information as needed, greeting and assisting students, staff, and visitors in a timely, helpful, and professional manner
  • Anticipate and meet the needs of Deans’ Office members by maintaining a well organized and professional office, processing and distributing correspondence, filing, copying, arranging meetings, ordering supplies, maintain office equipment, process requisitions, expense reports, repair orders, and prepare check requests, and other routine duties as assigned
  • Reconcile office charges to statements for the Humanities Honors Program
  • Initiate and maintain communication with the Administrative Assistant and other office personnel to clarify and schedule upcoming work requirements
  • Assist with preparing for special projects and college events
  • Assist the Administrative Assistant in coordinating the work of part-time student employees
  • Assist the Administrative Assistant with the day-to-day responsibilities of the office as directed
  • Provide support for special events and programs, including the New Faculty Orientation, New Adjunct Orientation, New Faculty Seminar, along with other events throughout the year
  • Provide logistical support by coordinating special projects like scholarship reports and the calendar of events
  • Perform other responsibilities as requested
  • Ability to accept assignments and receive feedback from numerous members of the campus community and PLNU administration while coordinating requests from multiple sources
  • Significant clerical/administrative abilities and experience
  • Ability to work independently and complete tasks in a timely manner
  • Strong organizational skills and the ability to use independent judgment in prioritizing tasks while experiencing frequent interruptions
  • Ability to exercise important interpersonal skills in establishing and maintaining effective working relations with students, faculty and staff
  • Ability to take direction and work effectively as a team member
  • Proficiency with all programs in Microsoft Office is required and web development skills are highly desirable
  • Understanding of and commitment to the spiritual mission of the university
  • Strong organizational skills and the ability to use independent judgment in prioritizing tasks and meeting deadlines
  • Accuracy and attention to detail, ability to maintain confidentiality and work as a team player
  • Ability to make effective decisions and resolve problems amicably
81

Assistant, Office Resume Examples & Samples

  • Answers telephone calls; opens and distributes mail; performs word processing tasks; prepares documents; maintains files; orders supplies; reviews and/or verifies payroll; performs photocopying as required
  • Prepares and enters purchase orders into PeopleSoft Financials; processes and tracks vendor invoices to ensure payment; tracks paid invoices for budget reconciliation and planning
  • Reviews departmental budget and compares actual expenses to plan; identifies and reports variances
  • Serves as purchasing card coordinator; reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts Payable department
  • Prepares and/or reviews expense reports; enters into PeopleSoft Financials
  • Processes a variety of confidential and sensitive information (e.g., financial plans)
  • Sets up and maintains calendar for Manager; helps prioritize events; tracks appointments; prepares materials required for presentations and meetings
  • Coordinates and/or sets-up events and meetings; sends invitations and reminders; arranges for refreshments and audio-visual equipment; prepares agenda, documents, and PowerPoint presentations; performs room setup
  • Creates and maintains spreadsheets, databases, and presentations; performs queries; compiles data and prepares reports as requested
  • Provides customer service, internally and externally; represents the department: answers questions, provides information, resolves issues, provides follow-up
  • Makes travel arrangements; tracks itineraries and travel documentation
  • Performs other support duties specific to functional department
  • 2-4 years support or administrative experience
  • MS Office Suite – intermediate proficiency
  • PeopleSoft Financial and Human Resources – basic proficiency
  • Ability to communicate with all levels of a diverse organization
82

Cgm-team Assistant / Office Coordinator Resume Examples & Samples

  • Diary management of the Business Leader
  • Extensive travel arrangements for the team and logistic support for Business visitors
  • Processing invoices and expenses
  • Planning and coordination of entertainment and events for both internal and external staff
83

Assistant Office Administrator Resume Examples & Samples

  • Answering a main multi-line phone system and directing calls in a courteous, professional and friendly manner
  • Greeting all visitors politely and diligently and announcing them to the appropriate designate, as well as maintaining and updating visitor Health & Safety debrief
  • Receiving and distributing incoming electronic faxes and sorting US mail; creating mailing labels/postage
  • Sorting, filing and archival storage
  • Managing janitorial and maintenance service and contacts
  • Preparation and reserving of conference rooms; Assistance in the planning of preparation of meetings, conferences held at the office to ensure all audio visual, documentation, arrangements and meals/refreshments are coordinated
  • Plan and coordinate catering, meeting rooms, training material and staff social functions and events
  • Assisting in various corporate and/or other special projects/events, from time to time, as required and assigned by Office Administrator and Manager
  • Keeping copy room & kitchen clean, inventoried and organized
  • Process, format, and revise technical documents, business development/marketing materials, and various correspondence using MS Office 2013 applications (Word, Excel, PowerPoint)
  • Provide assistance to staff by coordinating travel plans, rental vehicles for project assignments
  • Set priorities for production of client deliverables in concert with technical staff
  • Provide assistance with the distribution of client invoices
  • Handle incoming and outgoing deliveries
  • All other duties as assigned or directed
  • Proficient (advanced) in MS Office 2013 applications (Word, Excel, PowerPoint)
  • Excellent communication skills, written and verbal
  • Ability to work in a fast paced, high volume, and deadline oriented environment. Must have ability to multi-task and manage multiple priorities
  • Self-starter and ability to work with limited or no supervision
  • Must be flexible, able to work in a team environment, and quickly resolve conflict. Ability to work with all levels of management, staff, and vendors
  • Local candidates only
  • Additional Information
84

Executive Assistant / Office Administrator Resume Examples & Samples

  • Great customer service orientation
  • Comfortable working in a flat corporate environment with little hierarchy
  • 2-4 years or relevant work experience in the travel industry
85

Executive Assistant, Office of the CEO Resume Examples & Samples

  • Manage the complexity of the CEO’s calendar, including prioritizing/determining who will meet with the CEO when and for how long, flagging deadlines, and requesting supporting information as needed. S/he will work with other members of the CEO’s office to ensure that meeting objectives are realistic, that preparation is appropriate, and that the CEO is well-prepared
  • Professionally communicate, and maintain the company’s positive image through all forms of internal and external interaction – in writing, on the phone, and in person
  • Coordinate domestic and international travel plans with elaborate agendas end-to-end, including the management of all logistics and itineraries
  • Take part in complex projects requiring input from multiple sources, and ensuring the timely completion of work at a very high standard of quality
  • Assist with meeting logistics for events such as internal company meetings, board meetings, “thinking days,” and university partner meetings
  • Handle general administrative duties for the CEO’s office, including being responsible for developing powerpoint and managing the timely expense report reconciliation within Workday for CEO, Executive Director and other members of the senior leadership team, as needed
  • Coordinate details and arrangements of CEO’s personal life, when necessary
  • Be available/”on call” to help resolve unexpected issues or delays that may arise during travel or events
  • Strong work ethic with a “can do” positive attitude
  • Solid organizational skills with a laser-focused eye for detail
  • Impeccable written and oral communication skills
  • Poised demeanor when dealing with other executives, academic leaders and board members
  • Flexible and able to multitask, switch priorities as needed within a collaborative environment
  • A desire to remain and grow in this role over a number of years
86

Executive Assistant, Office of the CEO Resume Examples & Samples

  • Provide executive-level administrative support, including working with highly confidential information
  • Book travel arrangements (domestic and international), including personal travel
  • Handle complex calendars on an ongoing basis and prioritize commitments to maximize time and productivity
  • Compose and prepare correspondence in German; sort and organize incoming emails in real-time
  • Proficiency in German and English
87

Executive Assistant, Office of the CEO Resume Examples & Samples

  • Provides comprehensive support services to the CEO/President and CEO Executive Assistant that ensures a professional, responsive and effective experience with the organization as a whole
  • Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements
  • Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail
  • Handles all calls and visitors with grace, sophistication and professionalism
  • Acts as back up for CEO Executive Assistant and CFO Executive Assistant (vacation coverage, etc.)
  • Assist Corporate Secretary with relation to Board Meetings; i.e. venue selection, meal planning, etc.; adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format; assist board members with travel arrangements, lodging and ground transportation as needed and prepares logistics memos of said travel if necessary; maintains discretion and confidentiality in relationships with all board members; prepare agendas for Board and Committee meetings; maintain documents and files
  • Manage resources such as the staff directory, Board list, invitation lists/logistics for CEO/President events, etc
  • Provides support for ordering product for CEO/President’s events and maintains inventory for said product
  • Processes HQ American Express meeting card for submission
  • Other administrative duties and projects as assigned by CEO/President’s office
  • Bachelors degree required
  • Proven attention to detail
  • Ability to excel and maintain flexibility in fast-paced environments with evolving priorities
  • Strong interpersonal and superior communication skills
  • Integrity and ability to maintain confidentiality critical
  • Excellent proficiency in Microsoft Suite of programs, Internet research and social media platforms
  • Bachelor or Advanced degree preferred
  • Prior experience as an Executive Assistant at a global organization reporting to a CEO or Executive Committee member for 3 (+) years
  • The ability to work well in a fast-paced environment and to prioritize multiple initiatives
  • Ability to apply exceptional independent judgment and decision-making skills
  • Prior experience managing a small staff and delegating duties while providing oversight
  • Strong ability to project manage complex social engagements for CEO VIP guests, including budgeting, communications and on-site management
88

Office Automation Assistant Resume Examples & Samples

  • Knowledge of format, rules, procedures and operations applicable to clerical assignments to prepare/review routine correspondence/reports, screen telephone calls and visitors, maintain files/records, review and process mail, and perform clerical procedures to arrange a variety of material from different sources and other administrative work of organization
  • Ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence
  • Ability to communicate effectively, both orally and in writing, using tact and courtesy
89

Executive Assistant, Office of the Provost Resume Examples & Samples

  • Acknowledge, prioritize and respond to schedule requests and manage calendar for a high-demand university executive
  • Arrange travel, reserve accommodations, and schedule off-campus appointments for the Provost
  • Prepare background briefings for the Provost’s meetings, conduct secondary research necessary for the preparation of professional presentations, and compile data and research into cohesive information for presentation and communication purposes
  • Act as conduit of information, data, and feedback between the Provost and his staff members
  • Manage, schedule, publicize, and evaluate various events hosted by the Provost
  • Plan, coordinate, and serve as secretary pro tempore for the Board of Visitors Academic Programs committee meetings; and assemble materials in advance for the Board of Visitors’ meetings
  • Ensure the security, accuracy, and currency of office files and information; and
  • Work collaboratively with the Provost’s Office team to ensure correspondence, programs, activities, announcements, and events are thoroughly and successfully prepared, managed, and executed
  • Experience working in a high-volume, fast-paced office prioritizing and managing multiple tasks accurately
  • Extensive experience with executive calendar management
  • Demonstrated skills in proofreading, document development, presentation preparation, and written and oral communications
  • Demonstrated ability to manage projects with extensive attention to detail and expectation of quality
  • Proven ability to work independently with little guidance/supervision
  • Experience communicating and interacting with constituents at diverse levels of an organization; and
  • Experience in a higher education setting