Administrative Office Assistant Resume Samples
4.6
(142 votes) for
Administrative Office Assistant Resume Samples
The Guide To Resume Tailoring
Guide the recruiter to the conclusion that you are the best candidate for the administrative office assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.
Craft your perfect resume by picking job responsibilities written by professional recruiters
Pick from the thousands of curated job responsibilities used by the leading companies
Tailor your resume & cover letter with wording that best fits for each job you apply
Resume Builder
Create a Resume in Minutes with Professional Resume Templates
CHOOSE THE BEST TEMPLATE
- Choose from 15 Leading Templates. No need to think about design details.
USE PRE-WRITTEN BULLET POINTS
- Select from thousands of pre-written bullet points.
SAVE YOUR DOCUMENTS IN PDF FILES
- Instantly download in PDF format or share a custom link.
AH
A Hammes
Arvel
Hammes
648 Beier Junctions
Boston
MA
+1 (555) 326 0681
648 Beier Junctions
Boston
MA
Phone
p
+1 (555) 326 0681
Experience
Experience
Boston, MA
Administrative Office Assistant
Boston, MA
Bode-Hettinger
Boston, MA
Administrative Office Assistant
- Sort and process incoming and outgoing mail, including preparing items for shipment
- Facilitates the approval of meeting room requests for outside entries. Reviews building protocols including reviewing evacuation procedures with the host
- Copying and collating materials
- Sort incoming mail, prepare Federal Express packages and handle all outgoing mail
- Alphabetical/numeric filing
- Word Processing
- Manages conference room schedule and assists employees in locating conference rooms within NANA
Detroit, MI
HBO Administrative & Office Assistant
Detroit, MI
Friesen and Sons
Detroit, MI
HBO Administrative & Office Assistant
- Meeting room & diary management
- Receipts & expenses management
- A diplomatic, professional and respectful approach to the workplace
- Computer literate. An excellent working knowledge of Excel & PowerPoint is essential
- Assisting key team members with administrative tasks such as
- To be the focal point for all office enquires and to build a good working relationship with internal teams
- A variety of office administration tasks (eg arranging business cards, ordering kitchen supplies, assisting with office décor)
present
Dallas, TX
Office Manager / Administrative Assistant
Dallas, TX
Murphy-Daugherty
present
Dallas, TX
Office Manager / Administrative Assistant
present
- Assisting and supporting the functions of the management, finance, engineering, marketing, and human resource teams
- Provide reception support to include receiving clients and visitors, answering main phone line
- Assisting with new employee orientation and coordinating new employee training
- Assisting with bookkeeping activities, including account reconciliations and staff expense reports
- Assisting with company internal and external audits, as well as quality system activities
- Assist with trade show preparations
- Manage credit card expenses for Co-Presidents by collecting receipts and coding credit card charges
Education
Education
Bachelor’s Degree in Accuracyand Quality
Bachelor’s Degree in Accuracyand Quality
Kean University
Bachelor’s Degree in Accuracyand Quality
Skills
Skills
- Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations
- Ability to count and inventory supplies
- Basic communication and interpersonal skills necessary to interact appropriately with internal/external customers in various circumstances
- Ability to perform data entry in excel and in a database
- Ability to file alphabetically, numerically, and digital records
- Proficiency in keyboarding skills. Application of a variety of simple computer PC software and office equipment (photocopying, fax machine, calculator, multi-line phone, etc.)
- Ability to communicate effectively with supervisor and co-worker
- Ability to sort and match letters, numbers, names, items and addresses
- Ability to read hand writing
- Ability to file alphabetically, numerically and digital records
15 Administrative Office Assistant resume templates
Read our complete resume writing guides
1
Office PA / Administrative Assistant Resume Examples & Samples
- Maintain order and upkeep of executive suite – includes preparing for meetings and handling all supplies, correspondence, and other requests
- Assist in managing schedules, expenses, meetings, and calendars for SVP Programming and Development and EIC
- Facilitate in planning and organization of all special events and pilots
- Keep all show related information (staff lists, studio phone lists, contact lists, etc.) current and correct - distribute to department leads as needed
- Assist line producers with production management duties for the 3 shows
- Upload all relevant production documents to Scenechronize
- Assist in managing vendor agreements and insurance certificates for all studio vendors
- Manage engineering department purchasing orders
- Keep SMC social media pages up to date and current
- Work with Facility Manager to ensure maintenance of facility, including handling cleaning requests for lobby, green rooms, etc
- Provide assistance to the SMC Studio merchandise store
- Act as point of contact for Stamford community leaders and groups in regards to city events (Alive at Five, Thanksgiving Parade) and Community Service projects
- Other operational projects as assigned
- Minimum 1 year of administrative or production experience in a TV setting
- At least 2 years’ experience using Microsoft Office
- Ability to multi-task and prioritize assignments under high pressure in a fast-paced environment
- Interest in daytime talk TV
- Self Starter who proactively seeks out tasks and opportunities for growth
2
Office Manager / Administrative Assistant Resume Examples & Samples
- Coordinate and arrange all travel logistics for Co-Presidents and office staff, including hotel, transportation, driving directions, pre-trip planning and communication
- Manage calendars for the Co-Presidents including schedule meetings for internal and external contacts
- Answer main phone line and route calls to team members
- Greet visitors and direct them to conference rooms, offices and meetings
- Prepare and set-up for meetings when needed, includes organizing lunches
- Sort and deliver mail throughout the office, including preparing UPS overnight shipments
- Assist with large mailings throughout the year, including time sensitive tax filings
- Manage credit card expenses for Co-Presidents by collecting receipts and coding credit card charges
- Handle all necessary signature requests timely and expedite when needed
- Provide notary service as needed
- Renew team members’ real estate association memberships
- Update company website as needed
- Manage general office including equipment and building; maintain file room and kitchen daily
- Act as liaison between IT and office for various issues such as software updates; resolve technology issues within the office in a timely fashion by contacting appropriate support group
- Organize office-wide events
- Ad hoc projects, errands, and tasks as needed
- Extremely detail-oriented and organized to manage multiple competing priorities
- Advanced MS office skills, specifically with Excel, Word and PowerPoint
- Excellent verbal and written communication abilities
- Ability to work independently with strong problem solving and critical thinking capabilities
- Should be adaptable to changing needs in a fast-paced, entrepreneurial environment
- High attention to detail and the ability to effectively problem solve
3
Administrative Assistant to the Executive Office Manager & Chairman Resume Examples & Samples
- Reviewing / filtering 150-200 emails daily, printing required emails for the CEO
- Transcription when necessary
- Assemble and analyze data to prepare reports and documents
- Communicate and handle electronic communications on behalf of the CEO
- Assist with the preparation of speeches, reports & presentations
- Assist in managing the CEO’s schedule, appointments and travel arrangements as needed
- Receive and interact with incoming visitors
- File, retrieve documents and reference materials
- Ad hoc projects as assigned by the Executive Office Manager
4
Office Manager / Administrative Assistant Resume Examples & Samples
- Executive-level schedule management
- Greet clients, answer phones and address client inquires
- Prepare financial forms and applications
- Track forms and applications until in-force
- Prepare client files for meeting with advisors
- Track account –related deliverables regarding application status and product availability
- Compose business correspondence
- Data base management
- Maintaining office supplies/inventory
- Excellent writing, computer and phone skills
- Ability to communicate effectively with clients, other advisors, outside vendors and staff
- Ability to support and provide guidance for compliance with the advisor’s practice
- Coachable/Trainable with an interest in the financial industry
- The ability to work effectively with and add value to a goal-oriented team
5
Administrative Assistant & Office Coordinator Resume Examples & Samples
- Handle telephone calls, make travel arrangements, schedule meetings and manage other requests for information
- Perform various administrative duties including facilities coordination, set up new hires, set up files, order supplies and equipment and distribute mail
- Types/creates graphical presentations/reports to be used for product/project reviews, vendor meetings, and customer meetings based on information and instruction received. Completes reprographics and binding requirements for distribution. Coordinates meetings including travel, accommodation, dinners etc
- Types and proofreads correspondence, reports, and forms; corrects grammar and formatting errors; drafts brief correspondence of a routine nature
- Acts as an information resource on organizational policies and procedures. Applies knowledge of business priorities and company organization when assisting in the development, implementation and monitoring of internal operating systems and procedures
- Collects logs and organizes information from a variety of sources as requested
- Conducts special projects as directed and provides support to a functional group or business unit
- Interacts with peers, upper management, vendors, clients and customers on a frequent basis
- Maintains vacation log, organizes video and conference calls for the team
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs and maintaining equipment inventories
6
Administrative Assistant, Baam-office Resume Examples & Samples
- Administrative support to Senior Managing Director, two Vice Presidents and one Associate
- Field all telephone calls
- Act as gatekeeper for professionals
- Coordinate internal and external meetings
- Track professionals’ geographical location for tax purposes
- Manage general personal and professional administration of a highly confidential and sensitive nature
- Organise all travel itineraries and arrangements, often complex
- Regular co-ordination of conference (audio & video) calls
- Monthly reconciliation of professionals’ expenses, both corporate and personal
- A solid educational background
- Advanced MS Office Suite
- An eye for detail and strong follow through
- Ability to stay calm under pressure and maintain a “can-do” attitude
- Ability to set priorities independently
- Experience with Concur would be an asset
7
Administrative Assistant Santiago Office Resume Examples & Samples
- Manage emails, maintain outlook and all diary appointments for the Country Manager and Head of Latam Investment Strategy
- Arrange international and domestic travel for Executives and all Sales team members as required (working with corporate travel agent)
- Organize logistical support for roadshows with clients (coordinate agendas, client meetings, breakfasts or lunches according to what is required)
- Coordinate and schedule audio and video conference calls and meetings with multiple participants and across multiple international locations
- Prepare presentations and make amendments to presentation materials as required
- Word processing & Desktop Publishing – format documents within corporate visual identity guidelines, printing & binding of documents
- Responsible for filing office documents and manage office stationary
- Process and track monthly Corporate Amex expenses for the Executives and some sales team members
- Submit invoices for payment to Accounts Payable and monitor for budget purposes
- Assist the Sales team with all aspects of their day to day administrative activities
- Other adhoc administrative duties
- A minimum of 5 years’ experience as a Team Administrative Assistant within a professional or financial services environment
- Proficiency in English and Spanish is a must. Proficiency other languages is desired but not essential
- Prior experience working within a global firm (highly desired but not essential)
- Prior experience in handling sensitive and confidential client material
- Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook
- Highly developed and professional verbal and written communication skills
- Excellent time management and organisational skills
- Experience dealing with business stakeholder at all levels within an organisation
- High level of energy, self-motivation and determination to identify effective solutions and solve problems
- Proven ability to ensure multiple tasks are completed within agreed timeframes and to the highest quality
- The ability to work effectively within a fast paced, matrix management environment with minimal direction
- Demonstrated passion for teamwork and being an integral part of a successful team
- Strong initiative and a pro-active approach
- High commitment to client service
8
Office Manager / Administrative Assistant Resume Examples & Samples
- Administrative roles, including, but not limited to
- BA/BS degree preferred
- Minimum 5 year’s senior administrative assistant experience
- Experience with Microsoft Office programs (Outlook, Word, Excel, Access, Power Point)
- Knowledge of investment services business helpful
- Strong work ethic, positive attitude, and good judgement
- Desire to work as part of a team with a strong focus on client needs
- Excellent communication and listening abilities
- Organizational skills; ability to manage projects effectively and on-time
- Ability to exercise discretion and maintain confidentiality
- Analytical and detail-oriented
- Ability to handle multiple tasks/assignments Punctual attendance – 40 hour work week with the hours of 8:30 a.m. -5:30 p.m
9
Administrative Assistant Asset & Office Sharing Resume Examples & Samples
- Organizing multiple calendars, scheduling meetings, webinars and conference calls along with preparing travel and processing expense reports
- Creating and maintaining spreadsheets, PowerPoint presentations and preparing reports
- Preparing and organizing various projects for the department as requested
- Handling phone calls, e-mail, faxes, mail, and drafting communication
- Coordinating with several other departments and branches across the firm
10
Office Manager / Administrative Assistant Resume Examples & Samples
- 3+ years of previous Office Management and/or Administrative experience
- Direct experience at a global corporation
- Proficient internet research skills
- Prior Human Resources experience
11
HBO Administrative & Office Assistant Resume Examples & Samples
- General finance duties such as raising purchase orders, assisting with queries, managing staff expenses, cheque requisitions & invoices
- Overseeing courier bookings & HBO’s car service
- Responsible for all Facilities queries including solving issues with office equipment
- A variety of office administration tasks (eg arranging business cards, ordering kitchen supplies, assisting with office décor)
- Assisting key team members with administrative tasks such as
- Updating, managing and distributing international release schedules
- Collating PR coverage
- Receipts & expenses management
- Meeting room & diary management
- To be the focal point for all office enquires and to build a good working relationship with internal teams
- To build successful & beneficial relationships with team members in HBO’s New York office
- To be the point of contact and representative for building concerns & building committee meetings
- Support the rest of the Home Entertainment team in regular and ad-hoc initiatives including event planning and the sharing of assets and information
12
Office Manager & Administrative Assistant Resume Examples & Samples
- Proactively and efficiently provide administrative support to CMO and VP of Programming including calendaring, travel and expense reporting
- Serve as Point of contact for the NYC office and the rest of the organization
- Provide day-to-day office management, clerical support for the marketing department, directing all incoming calls to the appropriate party, answering emails, ordering equipment /supplies and manage all building-related issues
- Maintain all company sales and marketing software programs
- Keep and maintain NDA’s, contracts and sensitive files
- Manage documents for weekly status meetings and assist in creating and managing brand marketing project timelines
- Assist with PR and Social Media
- Update marketing materials, Power Point presentations, sales toolkits and other collateral
- Participate in brainstorm sessions to generate strategic concepts, campaigns, content and communications
- Liaise with key station personnel to execute plans
- Coordinate and assist with planning and overseeing all on-site and off-site event logistics, including organizing resources and materials, attending events, set-up and breakdown of materials, client and agency meetings and video/photo shoots
- Bachelors degree, preferably in marketing, communications, business or journalism
- Social Media native (Facebook, Twitter, Snapchat, Instagram, LinkedIN are primary channels)
- Experience in a PR agency is a plus
- At least 5 years of administrative experience in a media, PR or Ad agency environment
- Excellent self-management and project management skills
- Proven resourcefulness to work under pressure and tight deadlines
- Ability to anticipate needs and exercise initiative
- Superior knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Outlook)
13
Senior Administrative & Office Assistant Resume Examples & Samples
- Support leadership in day to day administrative topics such as meeting schedules and calendar management, travel, expense reports, processing approvals
- Receive and screen telephone calls, monitor mail entry and administer the department owned e-mail accounts to ensure timely and accurate response
- Support new hires with office set up, phone/computer set-up, etc
- Proactively support the new hire on boarding process through thorough explanations around office and corporate operating processes (e.g. expense management, PO creation, SRM management, etc)
- Receive and welcome visitors
- Coordinate meetings, appointments, and events for studio including the preparation and distribution of materials, booking of meeting space, catering and AV equipment for meetings
- Coordinate and manage all travel arrangements for team members including flight and hotel booking visa securing, car reservations and airport pick-up arrangements
- Inventory, order and maintain necessary supplies and equipment for department needs
- Code invoices for payment. Assure timely payment
- Uphold Creative Direction and Brand Design standards and guidelines, taking into consideration the short, medium and long-term company objectives
- Good interpersonal/communication skills
- Ability to think strategically, synthesize data and develop innovative solutions within an entrepreneurial environment
- Exceptional communication skills both oral and written
- Working knowledge of Mac software, MS Word, Excel, Calendar Creator, database programs (i.e. File Maker Pro or Access), graphic programs (i.e. Illustrator, Quark, Photoshop) and e-mail required
- Knowledge of basic design terminology preferred.Proficiency in MS Office products (Word, Excel, Outlook, etc.)
- Associate’s degree in related field
- Minimum 1 year related work experience or training. Experience within design industry and/or creative work environment preferred but not necessary
- Equivalent combination of education and/or experience may be substituted for degree
14
Office Manager / Administrative Assistant Resume Examples & Samples
- Minimum of 3+ years’ work experience in similar position
- Experience in managing support staff and running office operations such as ordering supplies
- Setting-up meetings, managing front desk, facility management, etc
- Ability to work in a fast-paced, sometimes high-pressure environment while maintaining a proactive, positive, service-oriented attitude
- Minimum of a High School Diploma—with an Associates or Bachelor degree in English, Business, Accounting or other disciplines a plus
- Strong analytical and communication skills with ability to sort through complex documentation
- Highly motivated self-starter with ‘can do’ attitude
- Expert-level ability and experience with Excel spreadsheet work and advanced knowledge of Word, and PowerPoint
- Proficient in MS Word styles and report formatting according to firm standards
- Ability to multi-task and leverage workload with other support staff
- Ability to work independently with minimal guidance and oversight, and anticipate upcoming project support needs
- Experience producing long, complex, high quality documents that meet firm standards
- Ability to import and/or convert documents from other programs, prepare PDF’s and scan
15
Administrative & Office Management Assistant Resume Examples & Samples
- Coordinate travel arrangements for Tt DPK directors and staff as needed with travel agency
- Maintain home office staff travel schedule
- Answer general phone calls and coordinate back up when not available
- Provide copying, binding, printing, document formatting, and other administrative support services
- Coordinate preparation of monthly departmental performance indicator tracking and reporting
- Keep corporate hard and soft copy files current and organized according to the established Tt DPK Filing System
- Purchase and maintain supplies current for Tt DPK including Tt DPK marketing materials
- Ensure equipment maintenance for all departments within Tt DPK are carried out – copiers, postage machines, etc
- Assist with coordinating needs with the cost proposal team and with preparation of appendices for cost proposals including updating Schedule K and other compliance documents
- Assist with proposal preparation including covers, binders, transmission letters, Tt DPK labels, DHL mailing slips, packaging, and ultimate send off
- Maintain and update Project Contact List and distribute and/or post to intranet monthly
- Provide personal assistant support to Tt DPK Director as agreed
16
Office Services Coordinator & Administrative Assistant Resume Examples & Samples
- At least three years’ experience at working in an administrative or customer service position
- Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards
- Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment
- Maturity, poise and judgment
- Ability to maintain and respect confidentiality
- One who takes constructive feedback in stride and incorporates feedback quickly
- Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment
- Self-starter, strong initiative, confidence and ability to work with little guidance
- Flexible attitude; embraces change, hard-working, cost conscious and results driven
- Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman
- Knowledge of CRM systems (Microsoft Dynamics), a plus but not necessary
17
Administrative Office Assistant Substitute Resume Examples & Samples
- Analyze inventory and production results on weekly inventory report
- Print menu signs and post updated menus on the campus dining website
- Complete production sheets to print recipes two days prior to use
- Ability to remain stationary for a period of time
18
Administrative Assistant Regional Appraisal Office Resume Examples & Samples
- High school diploma or GED required; Associates degree preferred
- Two to four years of experience in an office environment
- Use expertise of more senior level secretarial team members and leverage additional resources to confirm solutions
- Exercise judgment within defined procedures and practices to determine appropriate action
- Follow department processes and procedures
- Familiarity and/or working knowledge of several office software packages which include word processing, spreadsheets, databases, graphics and desktop publishing applications
19
Senior Executive Administrative Assistant & Office Coordinator Resume Examples & Samples
- Performs administrative support functions for Chief Executive Officer and Chief Financial Officer (i.e. calendar management, travel arrangements, meeting coordination, report generation, correspondence, etc.), Chief Medical Officer and respective Department Directors as requested
- Coordinates day to day operations of Administrative office with assistance of the EA for COO/CNO
- Coordinates committees, meetings, etc. including scheduling, agenda, minutes, etc. as requested
- Maintains administrative files and other correspondence as indicated
- Serves as ambassador of administration by providing high level of customer service (i.e. polite & professional telephone etiquette, prompt response to physician needs & requests, prompt & courteous response to all customer needs and/or concerns, etc.)
- Coordinates and manages other administratively directed functions as assigned
- Manages other administrative/clerical staff
- Manages schedule and calendars
- Coordinates all travel arrangements
- Submits & maintains expense reports
- Completes & distributes operational reports as defined by CEO/ CFO
- Coordinates committees & meetings (including minute compilation)
- Completes & distributes incoming correspondence
- Completes special projects & assignments (including but not limited to Joint Annual Report)
- Associate Degree or above
- Certified Professional Secretary (CPS) designation preferred
- Minimum 5 years experience at Administrative Assistant or Executive Assistant level
- Demonstrated proficiency in all Microsoft applications; ie: Word, Excel, PowerPoint, Outlook, etc
- Demonstrated proficiency in executive level meeting organization, preparation, and minutes
- Exemplary organizational and communication skills
20
Administrative Assistant / Office Coordinator Resume Examples & Samples
- 5+ years of experience as an administrative assistant preferred
- Microsoft Office (Word/Excel/PowerPoint) required
- Experience supporting marketing a plus; experience in graphic design software preferred - InDesign, Publisher
- Experience preparing printed marketing materials a plus
- Experience within engineering/architecture/construction corporations a plus
- Familiarity with New York City agencies and municipal authorities is preferred
21
Administrative Office Assistant Resume Examples & Samples
- Communicate with other Sears departments, and contact outside sources in some cases to exchange information. This includes responding to queries and requests for information, distributing information packages and materials, etc
- Perform general office duties which may include filing office documents and maintaining filing systems, answering telephones, responding to routine inquiries, operating duplicating machine, stuffing envelopes, faxing documents, scheduling/arranging meetings including booking rooms and catering,
- Computer skills, including ability to operate job-related Sears/PC systems, data entry and retrieval, word
- A minimum of 6 months of previous work experience
22
Office Assistant Administrative Services Division Resume Examples & Samples
- Six month experience in imaging work, e.g. prepping, scanning, validating
- Six month experience in operating high speed imaging scanners, indexing systems, and comparable scanning equipment in a production environment
- Six month experience in adjusting, cleaning, troubleshooting, maintenance and making minor adjustments to imaging equipment
23
Administrative Office Assistant Resume Examples & Samples
- Customer Service – Manages difficult or emotional shareholder situations; responds promptly to shareholder needs; solicits feedback to improve service; responds to request for service and assistance; meets commitments in a timely manner
- Interpersonal Skills – Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to others ideals
- Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information
24
Office Manager & Executive Administrative Assistant Resume Examples & Samples
- Strong office and administrative skills; strong people skills
- Ability to thrive in a fast-paced environment, juggling multiple priorities seamlessly
- Excellent written and oral communication skills; excellent phone skills
25
Administrative Office Assistant / Catalogue Resume Examples & Samples
- Input and/or retrieve data for designated records, files, etc., usually via computerized systems. Maintain complete and accurate information in database(s)
- Perform simple calculations, and complete job-related forms (hand written and electronic). Tabulate and compile data in a standard format for analysis by others. This may include setting up basic spreadsheets/charts
- Participate with senior office administrative staff as required in performing related activities, eg. compiling standard reports, performing parts of complex assignments such as basic analysis, complex calculations, etc
- Work in compliance with all laws and regulations and attend or complete all required health and safety training, report all accidents and take every precaution reasonable to ensure personal safety and the safety of others. Perform other duties as required
- Secondary school diploma
- Demonstrated verbal and written communication skills
26
Office Manager / Administrative Assistant Resume Examples & Samples
- Minimum of 5 year’s administrative assistant experience
- Experience with Microsoft Office programs (Outlook, Word, Excel, Power Point)
- Strong work ethic, positive attitude, and a willingness to learn and receive feedback
- Organizational skills; ability to manage multiple projects effectively and on-time
- Resourcefulness; ability to navigate ambiguity
- Punctual attendance – 40 hour work week with the hours of 8:30 a.m. - 5:30 p.m
27
Administrative Assistant / Office Coordinator Resume Examples & Samples
- Provides administrative support to include but not limited to answering phones, maintaining the filing system and databases, data entry, visitor support and PC equipment management
- Supports the sales team with writing and maintaining business reviews and sales presentations as well as creating/preparing PowerPoint presentations
- Generates, runs and formats reports/spreadsheets in Excel; compiles data as well as various tracking tools
- Writes and edits executive-level correspondence
- Conduct research and manages special projects as necessary
- Assist with travel arrangements including necessary bookkeeping including expense/travel reporting
- Coordinates and sets up conference calls and WebEx
- Meeting management to include: meeting planning, set up & logistic, taking & distributing meeting minutes
- Assist with preparation for special events, meetings and conferences; provides field marketing event support
- Associate On-Boarding
- Mail and Copy support: Open, sort, and distribute incoming mail
- Staples Corporate Tax and W-9 Information
- Perform other related duties as required or requested
- Minimum one year experience in an office environment
- Excellent oral and written communication skills with an emphasis in spelling and grammar
- Proven multi-tasking capability and solid organizational skills
- Ability to interact professionally with people at all levels in the organization
- Basic computer skills to include; Microsoft Word, Outlook, PowerPoint and Excel
- Strong computer skills, including MS Word, MS Excel, Outlook and PowerPoint
- Proven ability to manage and prioritize multiple high-level projects simultaneously, while maintaining keen attention to detail
- 1-3 years supporting a sales or customer service organization that spans multiple locations
- Experience in maintaining a professional attitude while managing multiple deadline-oriented projects
28
Office Coordinator / Administrative Assistant Resume Examples & Samples
- Minimum of 2 years office work
- Previous experience in Beverage Sales & Marketing a plus
- Expertise in standard Microsoft office applications (outlook, word, excel, ppt) plus related business software
- 4 year undergraduate degree preferred
- A “welcoming” attitude
- Strong Microsoft Office skillset – Proficient in Microsoft Excel
- Ability to lift, push and/or pull up to 20lbs on a regular basis
- Read written materials from a variety of hard and electgronic sources
- Greet visitors/customers in person and by phone
- Utilize statdard office equipment (copiers, phones etc)
- Update and manage the organized storage and distribution of office materials
- Develop reports and presentations using standard Microsoft Office toolls
29
Administrative Assistant, CFO Office Resume Examples & Samples
- Completes a broad variety of administrative tasks for the EVP’s, Division Head including: managing calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Plans, coordinates and ensures the EVP's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the EVP's time and office
- Prepare reports, memos, letters, presentations and other documents, using word processing, spreadsheet, database, or presentation software
- Track Finance scorecard and make sure on target
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- File documents with Virgin Islands Bureau of Internal Revenue
- Meeting and Event Planning
- Greet visitors and determine whether they should be given access to specific individuals
- Writes error-free, eloquent emails and letters for various events and announcements
- Uses Outlook, Word, Excel and PowerPoint to produce high quality materials for internal and external meetings and conferences
- Takes notes and distributes meeting minutes, agendas and meeting packages
- Manage local office and keep it running
- Create and track existing purchase orders
- Must be flexible to meet divisional priorities and handle multiple projects simultaneously
- Excellent Customer Service history
- College Degree or equivalent experience preferred
- 10+ years of Administrative support of executives experience required
- Must have excellent written and oral communication skills, possess good organizational skills and be self-motivated
- Excellent PC skills with high level ability to create documents, presentations and spreadsheets using Microsoft Word, Excel, Access and PowerPoint
- Takes initiative and responsibility for solving problems
- Must interact effectively and decisively with other units, departments and outside vendors
- Must display a high level of dedication, enthusiasm, commitment and confidentiality
- Ability to work under pressure with minimum supervision
30
Administrative Office Assistant Resume Examples & Samples
- Maintain and update designated records, files and manuals, usually via computerized systems of above-
- 6 months of experience in a similar role
- 6 months of experience as a Administrative Office Assistant 1 or 2
- Demonstrated computer skills, including ability to operate job-related Sears/PC systems
- Demonstrated knowledge of clerical fields, eg. word processing, data entry, etc
- Demonstrated organizational/planning skills
- Ability to work under minimum supervision
31
Administrative Assistant for CEO Office Resume Examples & Samples
- Organize and schedule meetings and appointments
- Arranges and coordinate travel arrangements
- Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
- Preparing and editing correspondence, reports, and presentations
- Accurately transcribe, type, format, and proof read documents (e.g., correspondence, contracts, reports, speeches, and presentations)
- Manages department files
- Identifies areas for improvement and recognizes, initiates and implements simple improvements of work processes
- Assist in preparing and coordinate the flow of communication from management to the various committees and all team communication
- Participates in regularly scheduled team meetings, staff and/or conference meetings as directed and prepare the minutes of the meetings as required
- Associate’s Degree or the equivalent combination of education and/or experience
- Skills involving direct support of supervisory function in an administrative role in an office of a CEO; directly responsible and independent working – more than 2 years of experience working for a CEO office
- Experience supporting managers and executives with calendar management and travel arrangements
- Proficient in Microsoft Office applications including Microsoft Excel, PowerPoint and Word
- Excellent verbal and written communication skills including the ability to communicate with all levels of management, executive/senior staff
- Experience working with budget tracking systems
- High level of proficiency in written & verbal communication in English & German
- Additional information
32
Administrative Assistant, System Office Resume Examples & Samples
- Provide administrative support to the Office of the President
- Provide excellent service to all individuals interacting with the President’s Office, including answering phones, assisting callers, delivering messages, greeting office visitors, etc
- Arrange travel, lodging, and transportation for President and University visitors
- Sort and distribute incoming mail; prepare outgoing mail
- Monitor office supply inventory; order, receive, and maintain necessary supplies
- Coordinate meeting room reservations and catering needs for various events
- Provide support to Assistant Secretary to the Board for meetings and events
- Coordinate delivery of materials to senior administrators and campus offices
- Ability to establish and maintain effective relationships with board members, faculty, staff, colleagues, students, and the community
- Excellent organization and prioritization abilities, including the ability to work on multiple tasks simultaneously
- Strong professional integrity and ability to maintain strict confidentiality
- Working knowledge of general office hardware and computer software applications including Microsoft Word and Excel, Outlook, PowerPoint
- Must type at or above 60 words per minute (wpm)
- General office conditions
- Must be able to work effectively at a computer for up to eight hours per day
- Ability to effectively deal with diversity of community leaders, faculty, students and staff
33
Office Assistant / Administrative Resume Examples & Samples
- Minimum 1 year experience in an office environment
- Basic understanding of check and balances
- Proficient in Microsoft Office; Word, Excel and Outlook
- Must type a minimum 40 WPM and must have strong 10-Key skills
34
Administrative Office Assistant Resume Examples & Samples
- Professional communication skills (phone, interpersonal, written, verbal, etc.)
- Interpretation and completion of verbal and/or written instructions at a proficient level
- Knowledge of company policies, procedures and forms
- Time management and time critical prioritization skills
35
Office Manager / Administrative Assistant Resume Examples & Samples
- Two - five years computer experience (Required)
- Knowledge of other computer software and programs where applicable
- Ability to handle multiple tasks and deadlines
36
Administrative Office Assistant Resume Examples & Samples
- Laboratory Administration Support
- Provides assistance with phone calls and problem solving related to specimen issues. Assesses to determine the nature of the need or request, secures the appropriate resource, and monitors for follow-up to insure needs are met
- Specimen Processing
- Processes specimens for pick up by NM staff. Will be responsible to monitor p-tube activity and process in a timely manner. Act as the liaison with NM Lab to rectify any discrepancies with the specimen. Ensure all the proper documentation is complete on the tube itself and the electronic registration for NM Lab
- Assist with supply maintenance and storage as needed
- Ability to distribute morning work load between staff in a fair and balanced manner
- Perform all other duties that may be assigned in the best interest of RIC
- High School Diploma or 1-2 years of college or other post high school training or equivalent experience
- One to three years’ experience in a lab environment
- Proficiency in keyboarding skills. Application of a variety of simple computer PC software and office equipment (photocopying, fax machine, calculator, multi-line phone, etc.)
- Basic communication and interpersonal skills necessary to interact appropriately with internal/external customers in various circumstances
- Organizational skills necessary to efficiently prioritize and complete a variety of tasks
- Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations
37
Assistant, Office Administrative Resume Examples & Samples
- High School diploma/GED equivalent, preferred
- 2 to 4 years work experience in related field preferred
- Applies acquired job skills and company policies and procedures to complete standard tasks
- Works on routine assignments that require basic problem resolution
- Refers to policies and past practices for guidance
- Consults with supervisor or senior peers on complex and unusual problems
38
Office Manager / Administrative Assistant Resume Examples & Samples
- Assisting and supporting the functions of the management, finance, engineering, marketing, and human resource teams
- Assisting with bookkeeping activities, including account reconciliations and staff expense reports
- Assisting with company internal and external audits, as well as quality system activities
- Assisting with new employee orientation and coordinating new employee training
- Provide reception support to include receiving clients and visitors, answering main phone line
- Make and coordinates travel arrangements
- Lead the setup and coordination of company team-building and social events
- Assist with trade show preparations
- Handle administrative e-mail and general office correspondence
- Manage schedules for internal and external meetings
- Coordinate facility activities, including ordering, receiving, and organizing supplies and goods
- Bachelor's degree or 4+ years of related experience
- Excellent Microsoft Office skills, particularly Outlook, Word and Excel
- Proven experience in an administrative assistant role
- Good business understanding gained from working in a technology-driven company
- Organized and motivated with attention to detail
39
Office Manager / Administrative Assistant Resume Examples & Samples
- Compose and/or edit letters, memos, reports, procedures, etc., as required
- Oversee and/or process day-to-day administrative items including expense reports, supply requisitions, personnel transaction forms, operating budgets, etc. per supervisor's authorization
- Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor’s request. Such items would usually require research, development and/or interpretation of data, and be performed with little supervision or instruction
- May interpret and administer a company policy, program or procedure requiring independent decision making
- Works closely with Project Controls Manager (Supervisor) to process accounts payable, invoices, and Craft Employee payroll
- Perform additional assignments per supervisor's direction
- Minimum 2-years Admin Experience Required
- Working knowledge of general office procedures and Microsoft Office Suite
- Ability to organize and coordinate group work efforts required
- Proficient research, supervisory and communication skills essential
- Must be willing and able to participate in a pre-employment background check and drug screening
40
Administrative Assistant Executive Office Resume Examples & Samples
- Provides secretarial and related assistance to the Vice President of Finance and Vice President of Support and Ancillary Services
- Performs functions with Microsoft software programs (i.e. Word, PowerPoint, Excel and Microsoft Outlook) to type contracts, general correspondence, memoranda, spreadsheets, forms, reports, etc
- Assists in the preparation of meetings, meeting material, and reports. Serves as scribe at meetings as requested. Completes arrangements for out-of-the house meetings when necessary. Assures that appropriate reports and materials are available for scheduled meetings
- Arranges appointments and maintains calendar of events. Completes travel arrangements
- Receives, reviews, and distributes incoming mail and correspondence and screens incoming telephone calls
- Updates and maintains file system
- Prepares agendas, minutes, correspondence and miscellaneous functions for various meetings
41
Office Manager / Administrative Assistant Resume Examples & Samples
- Minimum 3 year’s administrative assistant experience
- Ability to handle multiple tasks/assignments Punctual attendance – 40 hour work week with the hours of 8:30am-5:30pm
- 1 As of September 30, 2016
42
Administrative Assistant to Director Strike Division Program Office Resume Examples & Samples
- Managing multiple conference room calendars, including scheduling and maintenance of equipment
- Scheduling meetings Corporate reviews, Sector reviews, Division reviews, for senior management and program staff; coordinates any logistical support for internal/external meetings
- Use various PC software packages to produce high quality reports, presentations or other documents
- Collaborates with administrative professionals in related organizations as appropriate. Demonstrates a wide and comprehensive acquaintance with, and understanding of, both general and specific aspects of the job and their practical application to complex problems and situations ordinarily encountered
- Routine administrative duties including: coordinating staff meetings and teleconferences, answering phones, screen calls, maintain filing system, ordering office supplies, schedule travel arrangements and prepare expense reports
- Support Customer visit planning
- High School graduate with a minimum of six (6) years administrative experience directly related to the responsibilities of this position
- Demonstrated proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Demonstrated ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow through
- Prior experience coordinating both on and offsite meetings and/or events
- Demonstrated ability to work well in a team environment
- Active DoD Secret clearance that has been investigated within the past 5 years is required
- Experience with Concur (or similar) travel and expense reporting system
- Prior experience coordinating both on and offsite meetings and/or events with participation by executives and customers
43
Administrative Office Assistant, ZS Resume Examples & Samples
- A one year probationary period may be required
- Payment of relocation expenses is not authorized
- This position is not in the bargaining unit
- Providing office support duties
- Drafting correspondence
- Utilizing automated databases
- Receiving visitors
- Taking telephone calls
- Managing incoming and outgoing mail
- Coordinating purchase of office supplies
- Utilizing a variety of office automation software to independently prepare and process a variety of administrative documents and reports
- Establishing and maintaining records
- Utilizing a database to enter, track, and retrieve information
- Scheduling patient appointments
- Managing a database utilizing the company’s credit card to purchase medical and office supplies
44
Office Manager / Administrative Assistant Resume Examples & Samples
- Plan and implement office enhancements, procure equipment and stationery
- Prepare and monitor annual office budget, schedule expenditures and report to management
- Negotiate with building management and suppliers
- Maintain schedule of office events, coordinate preparation and execution
- Arrange meetings, appointments and travel for employees
- Review and implement office health and safety policy
- Help onboard new employees, collect feedback from office staff and implement corrective actions
- Support DataArt employees from other locations during their visits to London
45
Administrative Assistant, Office of the COO Resume Examples & Samples
- Support the daily office tasks of the Office of the COO
- Coordinate various projects and events
- Build cross-functional relationships with key partners in other departments
- Develop processes for organizing and tracking
- 3+ years of administrative experience supporting executives
- 3+ years of experience coordinating travel logistics on behalf of an executive
- 3+ years of calendar management and expense report management for an executive
- Experience in Microsoft Office Suite, with experience in PPT and Excel
- Experience prioritizing multiple projects
- Experience working with cross-functional teams
46
Administrative Assistant Office Automation Nb Resume Examples & Samples
- Individuals eligible for appointment under the Veterans Employment Opportunities Act, no matter where they live
- Complete a one-year probationary period (unless already completed)
- Complete a Declaration for Federal Employment to determine your suitability for federal employment
- If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so
- Travel occasionally to attend conferences and/or training
- Go through a Personal Identity Verification (PIV) process
- Obtain and use a Government-issued charge card for business-related travel
- Successfully complete a background investigation
- Skill in using a variety of computer software
- Ability to prepare written documents and edit for content, proper format, grammar, punctuation, and spelling
- Ability to communicate orally and maintain effective working relationships
- Ability to perform and manage a variety of clerical and administrative duties
- RESUME: You must create or upload a resume in USAJOBS. To ensure that you receive full credit for relevant experience, your resume should include start and end dates for each job held (month and year), number of hours worked per week, and a description of duties you performed in each job. For additional helpful tips and videos, click here
- SF-50: If you are a current or former federal employee, you must submit a copy of your most recent Standard Form 50, Notification of Personnel Action, reflecting career or career-conditional tenure. If you have held a position at a higher grade or with promotion potential greater than this position, the SF-50 you submit must show the higher grade or promotion potential. You may need to submit more than one SF-50 to document your highest grade/promotion potential and career/career-conditional tenure
- CTAP/ICTAP DOCUMENTATION: If you are a displaced or surplus federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents
- SPECIAL HIRING AUTHORITIES DOCUMENTATION: If you are applying for consideration under a special hiring authority, you must indicate in the questionnaire the authority under which you wish to receive consideration and provide the required supporting documentation
- VETERANS’ DOCUMENTATION:If you are a veteran, you must submit a copy of your Certificate of Release or Discharge from Active Duty, DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-Point Veteran Preference, SF-15 along with required documentation listed on the back of the SF-15 form
- EDUCATION DOCUMENTATION:If you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or a list of courses showing title, number of credits, grade, and date of completion. To be used in meeting qualification requirements, a college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Accreditation. An official transcript will be required if you are selected. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency; more information may be found at Proof of Creditability
- Recent performance evaluation (be sure to redact/remove all sensitive information prior to submitting)
47
Administrative Office Assistant Resume Examples & Samples
- Support the TS ELT (Technology Solutions Executive Leadership Team) in administrative tasks and procedures
- Travel and expense management. Coordinate point-to-point travel needs including travel, hotels, rental cars, and ground transportation. Prepare Visas as required. Timely preparation of monthly expense statements as required
- Schedule and plan meetings/appointments
- Set up new vendors with Data Management, prepare purchase orders and submission of invoice to completion
- Set up Video Conferences with other Solvay sites through BT Conferencing. Also work with Verizon, through the Global Help Desk, to set up video conferences with non-Solvay sites
- Work with communications team to ensure booking of hotel blocks for trade shows and special events and managing giveaway orders including printing/transportation of show materials to required destinations
- Handle employee registration for trade shows
- Manage giveaway orders including printing/transportation of show materials to required destinations
- Research, select and work with vendors for special employee recognition events within a specified budget
- Coordinate catering selections for trade shows and special events
- Mining Calendars. Manage order and shipment from the vendor and coordinate with other global admins to ensure accurate calendar counts and addresses
- Monitor level of supplies, handle shortages and stationary
- Maintain café and order items as needed
- Prepare visitor badges
- Sort incoming mail, prepare Federal Express packages and handle all outgoing mail
- Prior experience working in office administration in a corporate environment preferred
- Experience scheduling and updating travel arrangements
- Professional demeanor and ability to work in a culturally diverse organization
- Effective interpersonal and verbal and written communication skills with the ability to interface with all levels of the organization, and maintain a high level of trust and confidentiality
- Proactive, with strong organizational skills and the ability to perform and prioritize work, multi-task and maintain an excellent attention to detail
- Ability to be a self-starter and take minimal direction to complete assigned tasks
- Flexible and patient with the ability to work in a fast paced changing environment
- Proficient Microsoft Word and Powerpoint skills; working knowledge of Excel. Experience with Google collaborative tools (mail, docs, sheets and calendar) and/or Concur a plus
- Flexible with schedule and ability to work overtime when needed
48
Administrative Assistant, Central Office Resume Examples & Samples
- Scanning and distributing complaints
- Preparing and transmitting letters of representation
- Logging, reviewing and summarizing litigation upon receipt of service and performing administrative tasks associated with litigation
- Initiating and managing litigation holds
49
Administrative Assistant for CEO Office Resume Examples & Samples
- High School Diploma or G.E.D equivalent
- Skills involving direct support of supervisory function in an administrative role for senior or executive level management; 2+ years of experience supporting a senior or executive manager
- Proficiency in German preferred
50
Administrative Office Assistant Resume Examples & Samples
- Alphabetical/numeric filing
- Archiving files and microfilm
- Inventory microfilm
- Data entry in excel
- Collating materials
- Inventory/stock of supplies
- Copying
- Filling copiers with paper
- Creating files and packets
- Prep-mailings
- Straightening conference and break rooms
- Emptying recycle
- Can perform a variety of administrative taskswith a high degree of accuracyand quality
- Can perform basic internet research, review email in Microsoft Outlook and use Word and Excel to perform data entry
- Have the ability tomaintain confidentialityon sensitive matters
- Can follow directions, stay focused and perform repetitive work
- Can independently navigate to different worksite locations between the Chinook Building and King County Administration building to complete tasks (1 block apart)
- Ability to communicate effectively with supervisor and co-worker
- Ability to read English
- Ability to read hand writing
- Ability to file alphabetically, numerically and digital records
- Ability to sort and match letters, numbers, names, items and addresses
- Ability to count and inventory supplies
- Ability to perform data entry in excel and in a database
- Frequent use of hands to type, use the mouse, handle or feel documents and objects, press buttons to program scanner, stapling, taking out staples, open boxes and pull out folders
- Frequent standing and sitting while scanning documents
- Frequently required to lift and/or move up to 10-15 pounds and occasionally lift and/or move up to 40 pounds
- Frequent walking to make deliveries and complete work tasks
- Office setting with florescent lighting
- Quiet work space on some days in certain workspaces
- Limited co-worker discussion while working
- Worksite and duties are located in the King County Admin Building and the Chinook building, which will be reflected in the work schedule
- Completed King County Application
- Answers to theSupplemental Questions
- Cover Letteroutlining why are interested in this position
51
Administrative Office Assistant Resume Examples & Samples
- Data entry in database system, excel and Eventbrite
- Research/update database with business websites and confirm Unified Business Identifier (UBI)
- Copying and collating materials
- Inventory/stock of supplies and paper
- Ability to file alphabetically, numerically, and digital records
- Ability to perform internet research, Microsoft Outlook, Word and Excel experience preferred
- Ability to follow directions, stay focused and perform repetitive work
- Perform tasks with high accuracy and quality
- Frequent use of hands to type, use the mouse, handle or feel documents and objects, press buttons to program scanner, open boxes and pull out folders
- Occasionally required to lift and/or move up to 20-25 pounds
- Quiet work space
- Desk located near supervisor and other natural supports
