Office & Administrative Resume Samples

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GP
G Prohaska
Gilberto
Prohaska
99831 Bergnaum Valley
Philadelphia
PA
+1 (555) 625 0524
99831 Bergnaum Valley
Philadelphia
PA
Phone
p +1 (555) 625 0524
Experience Experience
12/2015 present
Houston, TX
Debt Chief Administrative Office Business Manager
Houston, TX
Debt Chief Administrative Office Business Manager
12/2015 present
Houston, TX
Debt Chief Administrative Office Business Manager
12/2015 present
  • Supporting the development of an environment, where people management and development is the number one priority
  • Providing analytical support for the preparation and execution of business resizing and restructuring programs and the development of new targets
  • Working with infrastructure partners such as Finance, Human Resources and Group Technology & Operations to ensure the Leadership team is advised of performance
  • Conducting non-compensation direct cost management, most commonly for market data, external workforce and travel expenses
  • Acting as a role model for new employees, providing help and support to facilitate early integration and assimilation into their new environment
  • Producing regular headcount management reports showing where each business, sub product and region within Debt Markets stands relative to head count targets
  • Actively supporting the business strategy, plans and values, contributing to the achievement of a high performance culture
11/2011 10/2015
New York, NY
Administrative Associate, Office of the Dean
New York, NY
Administrative Associate, Office of the Dean
11/2011 10/2015
New York, NY
Administrative Associate, Office of the Dean
11/2011 10/2015
  • Provide general office support by assisting with preparing meeting materials, correspondence and other documents for Dean’s nightly review
  • Assist with scheduling and managing multiple Outlook calendars and communicate necessary meeting details to participants
  • Proven success juggling multiple priorities and highly adaptive to constant changing deadlines
  • Assist with teaching material preparation for student curriculum
  • Coordinate time sensitive requests by assisting the Special Assistant with time management of Dean’s projects
  • Thrive in a fast-paced working environment
  • Prepare desktop publishing for flyers, invitations, thank you notes and other correspondence, and print materials for College and Dean’s events
08/2004 08/2011
Phoenix, AZ
Office Administrative Coordinator
Phoenix, AZ
Office Administrative Coordinator
08/2004 08/2011
Phoenix, AZ
Office Administrative Coordinator
08/2004 08/2011
  • Providing continual evaluation of processes and procedures. Implementing methods to improve area operations, efficiencies and service to internal clients
  • Establishing and maintaining relationships with various internal working groups and departments
  • Responsible for front desk area – answering phones, registering visitors, checking IDs, and guiding guests/clients
  • Identifying and analyzing problems through to resolution and bringing them to the attention of management. Implementing solutions in a timely manner
  • Working as a productive team member with internal clients and across business units for any special projects that may arise
  • Sorting/bundling limited incoming mail and coordinating all incoming FedEx and UPS packages
  • Maintaining inventory of supplies to include ordering and stocking of supply closets
Education Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
Auburn University
Bachelor’s Degree in Business
Skills Skills
  • The ability to compose their own letters and handle routine correspondence
  • Good typing and 10 key calculator skills
  • The ability to multi-task
  • The ability to pass a background check including a drug screen
  • Strong communication and interpersonal skills
  • The ability to "self start" and work independently
  • Excellent follow-up and organizational skills
  • A thorough understanding of all Microsoft office applications
  • At least 3-4 years office experience
  • 8:00 AM - 4:00 PM with Saturday / Sunday Off
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15 Office & Administrative resume templates

1

Office Administrative Supervisor Resume Examples & Samples

  • Coordinates/arranges training for all branch support associates (CRAs, Receptionists, etc.) to ensure their work is linked to FA and branch business needs
  • Ensures branch support associates are aware of PWM branch initiatives and communicates administrative and operational topics to staff appropriately
  • Plans monthly staff meetings, completes timecard approval, schedules, etc
  • Coordinates branch/department meetings and luncheons including annual branch outings and special recognition of associates
  • May review a high volume of incoming and outgoing branch e-mails to ensure that they are complying with policies and compliance regulations
  • May perform the duties of a Registered Client Relationship Associate, providing direct support to the Branch Manager and/or Financial Advisors of the branch
  • May be responsible for P&L oversight as well as assisting with office space and equipment planning
  • May act as a backup to Branch Manager and other branch support associates
  • Performs any other duties and special projects as necessary
  • Three to five years with a minimum of three years as a Registered CRA; Supervisory experience preferred. Must be series 7 and 63/65 or 66 licensed
  • Superior understanding of branch office functions and services/securities industry background
  • Strong organizational skills--ability to prioritize and delegate branch’s daily workflow to effectively organize tasks/people in order to achieve specific goals
  • Proficiency and experience with Microsoft Office (Word, Excel, PowerPoint) and all PWM productivity tools and technology
2

Debt Chief Administrative Office Business Manager Resume Examples & Samples

  • Helping the Leadership team achieve headcount targets by business, region and corporate title
  • Producing regular headcount management reports showing where each business, sub product and region within Debt Markets stands relative to head count targets
  • Being part of hiring decisions, for example by looking at the staffing levels and costs for each area and evaluating hiring proposals by each business
  • Providing analytical support for the preparation and execution of business resizing and restructuring programs and the development of new targets
  • Conducting non-compensation direct cost management, most commonly for market data, external workforce and travel expenses
  • Supporting the Debt Markets Leadership team, on year-end processes such as performance reviews, promotion and the compensation process
  • Working with infrastructure partners such as Finance, Human Resources and Group Technology & Operations to ensure the Leadership team is advised of performance
  • Shaping, controlling and satisfying demands for information from the Leadership team
  • Closing out various audit and control points when they occur
  • Introducing information and process efficiencies for the COO and Chief Administrative Office (CAO) teams
  • Supporting the development of an environment, where people management and development is the number one priority
  • Coaching direct reports and others in the organisation
  • Taking ownership for your own career management, seeking opportunities for continuous development of your personal capability and improved performance contribution
3

Administrative Office Coordinator Resume Examples & Samples

  • Perform a variety of activities in support of functional areas such as finance, IBUY, or human resources for the Government Accounting department
  • Use software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations
  • Provide data and information to others on functional unit processes and procedures
  • Perform office management duties including, but not limited to, expense reports, office rearrangement, visitor coordination, etc
  • High School Diploma (or equivalent) with 6 years of related experience
  • Basic proficiency with Microsoft Office, specifically Word and PowerPoint
  • Prior office administration/management experience
4

Administrative / Office Student Govt Intern Resume Examples & Samples

  • Ability to handle multiple tasks and projects by setting priorities with excellent follow-through
  • Good data skills
  • Ability to work in a team environment and independently
  • Ability to communicate clearly and effectively, both verbally and written format
5

Office Administrative Specialist Resume Examples & Samples

  • Provide administrative support to staff including database system maintenance and training, office supply purchasing, typing, filing, reception and telephone duties
  • Screening telephone calls to the office, answering general inquiries and redirecting others appropriate
  • Forwarding e-mails to appropriate staff for action/information
  • Word processing a variety of general and confidential correspondence that include letters, memos, reports, minutes, transmittals, statistics, graphic presentations, etc
  • Proofreading completed work to ensure accuracy of content, punctuation and spelling
  • Setting up and maintaining general and confidential files
  • Handles all administrative functions including final proposal production, binding, finishing, and shipping of documents
  • Coordinates and communicates with content writers and sub consultants managing their information for the proposal and/or presentation efforts
  • Assist staff with administrative duties as requested and maintain appropriate interpersonal relationships with employees, peers and clients
  • Bachelor’s degree or equivalent experience
  • 5+ years of administrative experience in a professional work environment
  • Sound working knowledge of standard office practices, procedures and equipment
  • Ability to handle several responsibilities at once under minimal supervision, to meet required deadlines, and produce high volume, quality work
  • Proficient in the use of current computer software applications and systems relevant to the work performed (i.e. MS Word, Excel, Access and PowerPoint and Internet/Intranet/SharePoint)
  • Working knowledge of engineering, architecture, or environmental consulting field is highly desired
  • Must be detail-oriented and possess well-developed organizational skills
  • Effective oral and written communication skills to exchange and verify information
  • Can easily prioritize tasks, adapt to change, and work well under pressure
  • Must be capable of working in a team environment
6

Administrative Associate, Office of the Dean Resume Examples & Samples

  • Serve as the team lead to Student Employees. Consult and collaborate with two student employees in Dean’s office
  • Manage financial documents and transactions for travel authorization requests; maintain log of outstanding receipts; compile required documents for travel expenses reimbursement; and prepare and submit P-Card transaction forms and submit telephone charges for staff in a timely manner
  • Assist with scheduling and managing multiple Outlook calendars and communicate necessary meeting details to participants
  • Coordinate time sensitive requests by assisting the Special Assistant with time management of Dean’s projects
  • Provide general office support by assisting with preparing meeting materials, correspondence and other documents for Dean’s nightly review
  • Maintain electronic document archive
  • Coordinate in-state and out-of-state travel arrangements, itineraries and presentation materials
  • Coordinate internal and external meeting room arrangements, prepare parking passes, arrange catering, meeting agendas and other presentation material and prepare the rooms for meetings
  • Prepare desktop publishing for flyers, invitations, thank you notes and other correspondence, and print materials for College and Dean’s events
  • Assist with teaching material preparation for student curriculum
  • Provide phone coverage and lunch time back-up for Dean’s Special Assistant
  • Order unit supplies and maintain adequate shared supply inventory in the work room and break room
  • Troubleshoot and triage service calls for workroom copier, mail meter and fax
  • Distribute USPS mail, University courier mail, and prepare FedEx or other priority shipments
  • Provide, as needed, administrative support to other assigned College of Medicine staff, Phoenix Chairs, Faculty members and key executives
  • Thrive in a fast-paced working environment
  • Proven success juggling multiple priorities and highly adaptive to constant changing deadlines
  • Positive, energetic, polished and professional demeanor
  • Ability to show critical thinking and good judgement
  • Proficient with Microsoft Office suite, including Outlook Calendaring with multiple calendars, MS email, Excel, and Word
  • Two (2) years of previous experience in high level executive support
  • Two (2) years of previous experience in higher education
  • Proficient with financial system built specifically for higher education (ie., Kuali Based System/UAccess)
7

Administrative Office Specialist Resume Examples & Samples

  • Serves as a practicum course support coordinator and special project coordinator, serving as the point of contact for practicum placement documentation including tracking affiliation agreements and background checks
  • Manages correspondence and communications related to practicum planning, placements, student clearances and evaluation
  • Coordinates the capstone presentations each semester and other departmental events as needed, including using 25Live to make room reservations
  • Maintains databases and generates reports; and initiates purchase orders and academic action as requested by Program Coordinators, the Department Manager and Chair
  • Provides support to the graduate and undergraduate practicum faculty and select adjunct faculty
  • Facilitates communications between capstone faculty and practicum preceptors or agency entities involved in practicum planning and approval
  • Provides practicum site/preceptor/student/alumni data collection and management support
  • Serves as a point of contact for University Career Services and Department Practicum Faculty
  • Supports the department manager with fiscal duties including travel authorizations and reimbursements, payment request forms, purchasing, and reconciling the budget monthly; and
  • Serves as HAP’s equipment liaison and textbook coordinator
  • Must have a working knowledge of Microsoft Office suite; Internet; and university systems such as Banner, eVa (the commonwealth of Virginia procurement system) and the Travel System
  • Ability to create and maintain databases
  • Have a team-oriented mentality
  • Leadership skills, including the ability to successfully problem-solve operational challenges and supervise student work/graduate research assistants interacting with HAP administrators
  • Ability to meet deadlines while maintaining the highest degree of attention to detail and accuracy
  • Ability to multitask and prioritize; and
  • Outstanding interpersonal communication skills (both written and oral)
  • Bachelor’s degree or an equivalent combination of education and experience; and
  • Experience working in a university setting and experience working with international students are desirable
8

Field Instruction Office Administrative Coordinator Resume Examples & Samples

  • Letter of interest./ Cover Letter
  • One page statement that discusses/shares a recent experience; what was learned from this experience, and what you did with what you learned
  • Distributes mass communication concerning due dates, trainings and events through Constant Contact. Serves as the primary contact coordinating OFI communications with over 700 students, as well as faculty, administration, interdepartmental units, community and over 500 agency partners
  • Provides general clerical support to the Field Director, the field faculty and other office operations
  • Monitors the maintenance and physical appearance of the office to assure a welcoming, professional, and friendly environment
  • Creates and managements Concur reports related to field instruction activities
  • Makes appropriate decisions requiring critical thinking and the consideration of multiple, complex variables
9

Office Manager / Administrative Associate Resume Examples & Samples

  • Manage administrative duties for the team including filing, faxing, answering phones, meeting coordination, ordering supplies, operations support, coordinating with facilities, room bookings, catering requests, mailings, processing invoices for NY/national marketing vendors
  • Point of contact for their office as it relates to other offices including: room requests & security, printing/binding presentations, meeting and conference call coordination
  • Assist advisors in generating materials for client and prospect meetings
  • Maintain data integrity in all software systems, test workflows, improve workflows
  • Assist operations team to integrate existing systems and explore new solutions
  • Coordinate firm’s marketing sponsorships by providing organizations with logo, advertisements and event attendees
  • Assist in planning and coordination of office and client events notwithstanding invitation distribution, reception planning and crowd control
  • First point of contact for guests and visitors to the office
  • Strong verbal and written communication skills, professional presentation, organizational skills and a proactive customer service approach. This position requires the incumbent to clearly communicate with 20 colleagues
  • Excels at managing priorities, multitasking and confident in project management
  • Open to direction and managing multiple working styles with a commitment to get the job done
  • Excellent detail orientation, exceptional problem-solving skills, and an ability to organize and prioritize work in order to meet deadlines in a proactive manner with little supervision
  • Excellent computer skills and knowledge of office software packages (Word, Excel and Power Point) is required
  • Experience with client service and/or regular client contact required
  • Must accept and thrive in a fast-paced, changing environment
  • 2-3 years of work experience as an office manager, executive assistant or client service required
  • Strong verbal and written communication skills, professional presentation, organizational skills and a proactive customer service approach. This position requires the incumbent to clearly communicate with 18 colleagues
10

Administrative Office Coordinator Resume Examples & Samples

  • 50%: Coordinates subaward processing by: monitoring OSP subaward mailbox and routing emails to appropriate personnel, logging in subaward/modification requests, completing preaward assessment questionnaires, initiating requisitions & POs on subawards, coordinating with the Office of Procurement to process subawards/modifications for execution, updating & maintaining accurate subaward log, and sending monthly reminders to PIs on expiring subawards. Performs Single Audit verification of subrecipients, runs queries for monthly FFATA reports, & maintains subaward files
  • 30%: Assists Manager in general office operations including, but not limited to: receiving office visitors, answering & routing phone calls, ensuring front desk coverage at all times, distributing mail, procuring & keeping an inventory of office supplies, conducting a yearly inventory of the office space & equipment, functioning as point of contact for office upkeep and equipment maintenance, and renewing office subscriptions. Assists in the training of student employees and ensuring student worker's daily responsibilities are carried out
  • 20%: Supports office operations by: acting as primary Timekeeper for OSP by maintaining shared time off calendar, processing time off corrections, and printing monthly reports. Monitors student worker activity & enters student time in Workday. Assists Operations Manager & Coordinator with SPS workflow activities. Responsible for assisting the Executive Director with the review of the operational budget by: monitoring and reconciling office accounting ledger for monthly expenditures, obtaining price quotes from various vendors for major office equipment purchases, and submitting paperwork for office expenditures. Assist the Executive Director with travel arrangements and Workday expense forms. Other duties as assigned
11

Office Administrative Coordinator Resume Examples & Samples

  • Responsible for front desk area – answering phones, registering visitors, checking IDs, and guiding guests/clients
  • Establishing and maintaining relationships with various internal working groups and departments
  • Handling all incoming requests by responding to clients, resolving issues, and ensuring successful completion
  • Responsible for assisting with on-boarding process for new employees, such as creating access and security badges, and promoting a strong sense of security awareness throughout the facility
  • Partnering with internal business groups, external vendors and internal manager to facilitate all administrative needs within the facility
  • Managing and coordinating conference room usage along with equipment and catering needs
  • Handling confidential and non-routine information appropriately with direct manager
  • Working as a productive team member with internal clients and across business units for any special projects that may arise
  • Identifying and analyzing problems through to resolution and bringing them to the attention of management. Implementing solutions in a timely manner
  • Three years of related administrative experience
  • Must be proficient in Microsoft Office and Internet
  • Five years of related administrative experience
  • Excellent verbal and written communication skills are required. Must have a good command of the English language, oral and written
  • Ability to influence, negotiate and partner with stakeholders
  • Analytical experience in gathering, evaluating and summarizing data and recommendations into reports
12

Office & Administrative Resume Examples & Samples

  • Knowledge of Warehouse management, inventory control / reconciliation
  • Windows, MS Office 2003/XP (Excel, Word, Access and Power Point), etc
  • Basic understanding of financial / inventory management principals
  • Established knowledge and experience of warehousing, transportation
  • Good communications / interpersonal skills, customer focus is essential for success
  • Ability to prioritize and adjust to a frequently changing environment
  • Microsoft Outlook
  • Microsoft Access
13

Csuea Office Manager Administrative Analyst Resume Examples & Samples

  • Equivalent of a Bachelor's Degree or higher
  • 2-3 years experience in accounting and/or book-keeping
  • Working knowledge of operating procedures for internal and external financial transactions, reimbursements, and travel paperwork
  • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the CSUEA
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively
  • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form
  • Ability to make independent decisions and exercise sound judgment
  • Ability to compile, write, and present monthly, quarterly and annual reports
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
  • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved
14

Office Administrative Resume Examples & Samples

  • Good typing and 10 key calculator skills
  • The ability to multi-task
  • At least 3-4 years office experience
15

Office Administrative Specialist Resume Examples & Samples

  • The ability to compose their own letters and handle routine correspondence
  • Excellent follow-up and organizational skills
  • The ability to pass a background check including a drug screen
16

Office Administrative Coordinator Resume Examples & Samples

  • 30% TRAVEL COORDINATION
  • High School Diploma with post-secondary education preferred
  • Travel booking and planning experience
  • Experience in processing expenses
  • Excellent teamwork and people skills, excellent organizational skills, strong attention to detail and follow-up, strong sense of urgency
  • Customer-service mindset, with ability to act as a liaison between administrative assistant and assignments
  • Ability to manage multiple priorities simultaneously
  • Excellent verbal and written communication skills; demonstrated ability to document and explain processes in ways that help others understand processes, systems and what needs to happen
  • Strong desire and capability to learn new processes and skills and train/educate others
  • Proven ability to improve work processes
  • Ability to act independently and take initiative
  • Professional and positive demeanor
17

Administrative Specialist IV for Lseo Division Office Resume Examples & Samples

  • Provide advanced administrative support to the LSEO Division Leader and Associate Division Leader and overall management in the division, prepare and/or compose administrative material of a sensitive and/or scientific nature for signature
  • Manage complex calendars; independently determine scheduling priorities, committing and managing time, and coordinating and scheduling of multiple attendees. Arrange WebEx meetings and setup conference center
  • Represent management in daily matters to gather, clarify, and disseminate information and coordinate information and activities
  • Serve as Administrative contact for the Engineering and National Ignition Facility (NIF) Directorate Integrated Product Review Board (IPRB)
  • Screen telephone calls and independently answer inquiries and make referrals; manage the NIF Hoisting/Rigging Permits for the RI (Responsible Individual)
  • Keyboard administrative and scientific material including correspondence, documents, presentations, tables, charts, and reports; utilize Information Management (IM) system for review and release of information; upload final Safety Notes in ELM (Enterprise Lifecycle Management)
  • Coordinate external visits, including verification of security clearances, preparation of agenda, badging, and information dissemination
  • Advanced secretarial and administrative experience, with accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods
  • Advanced organizational skills and experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions
  • Advanced communication and interpersonal skills necessary to interact effectively with a diverse workforce and represent the Division and Program with all levels of management, internal and external to LLNL
  • Demonstrated problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems
  • Advanced computer software skills with experience using personal computer and associated software including Microsoft Word, Excel, PowerPoint, and Outlook
  • Experience tracking, compiling, and monitoring complex data and results
  • Experience working effectively as a team member, as well as independently
  • Demonstrated knowledge of the Engineering Directorate
  • Working knowledge of the Enterprise Lifecycle Management (ELM) and Universal Content Management (UCM) applications
18

Office Manager / Administrative Coordinator Resume Examples & Samples

  • Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, refer to other managers or resolve the situation. Schedules and prepares for diverse and complex appointments, meetings and travel arrangements
  • Oversees planning and preparation for committees. Distributes minutes, manages agenda, materials and committee work
  • Independently composes and edits complicated and sensitive correspondence, reports and documents. Prepares, analyzes and summarizes data from multiple sources to compile and create detailed complex documents, reports and high-level presentations
  • Acts as a resource for information and training. Coordinates multiple schedules and diverse workflow to meet operational needs. Accountable for outcome of work with minimal oversight from manager/director
  • Initiates, organizes and implements systems and procedures to efficiently coordinate work of the BIDHC Central office
  • High School diploma or GED required. Bachelor's degree preferred
  • Prior office management experience preferred
  • Written Communications:Ability to communicate clearly and effectively in written English with internal and external customers
  • Oral Communications:Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers
  • Customer Service:Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations
19

Iacuc Office Administrative Analyst Resume Examples & Samples

  • Experience conducting complex administrative analysis in a University (research institution) setting.Based on independent analysis and interpretation, ability to make independent decisions, initiate action and evaluate results or progress using good judgment and rationale
  • Experience determining and locating sources for collecting information and data; Experience reviewing, analyzing, and summarizing reports
  • Ability to develop and recommend new administrative organizational structure, policies, and procedures
  • Excellent communication skills; ability to write and prepare clear and concise reports, presentations and correspondence; ability to interact effectively with diverse levels of personnel over the telephone, computer and in person
  • Excellent interpersonal skills including tact, diplomacy, adaptability and ability to recognize sensitive situations
  • Ability to maintain absolute reliability in handling confidential matters by exercising good judgment, discretion and sensitivity
20

Administrative Fellow Executive Office Resume Examples & Samples

  • Preparation of Strategic Plans
  • Quality and Process Improvement Initiatives
  • Budget Preparation and Financial Management
  • Certificate of Need Application and Site Planning
  • Cost Benefit Analysis
  • Revenue Cycle Improvements
  • Productivity Management and Utilization Studies
  • Business and Program Development
  • Operational Efficiency
21

Materials Engineering Division Office Administrative Specialist Resume Examples & Samples

  • Coordinate and monitor training questionnaires, plans, requirements, and compliance for all division personnel using LTRAIN and Microsoft Excel
  • Represent various levels of personnel and serve as a resource in day-to-day administrative matters to all levels of management, both internal and external to the Laboratory, and respond on their behalf to gather, clarify, and disseminate information and coordinate activities
  • Independently compose correspondence for signature
  • Screen telephone calls, independently answer questions, make appropriate referrals, and follow through on requests
  • Independently schedule appointments and maintain calendars
  • Serve as an administrative team member, and assist with special projects
  • Secretarial and administrative knowledge and experience including accurate keyboarding, editing, grammar, and proofreading skills; advanced knowledge of office procedures, techniques, and methods
  • Effective organizational skills, attention to detail, accuracy, and follow through
  • Effective communication and interpersonal skills necessary to interact with a diverse workforce and represent the organization with all levels of management, internal and external to the Laboratory, using tact, diplomacy, and discretion
  • Demonstrated problem-solving and decision-making skills necessary to identify and make recommendations for administrative problems
  • Demonstrated ability to be self-motivated and flexible, exercising discretion and mature judgment in handling business sensitive and/or classified information, as well as personnel interactions
  • Intermediate to advanced computer skills and experience with the Microsoft Office Suite, FileMaker Pro, Entrust, Adobe Acrobat, and the ability to learn new software quickly
  • Experience working effectively as a team member as well as independently
22

Discipline Administrative & Office Specialist Resume Examples & Samples

  • Considerable knowledge of office procedures and practices, including file maintenance is required
  • Effective oral and written communication skills are required
  • Excellent customer service and interpersonal skills and the ability to provide quality customer service to both internal and external customers are required
  • Skill in using Microsoft Office Suite and data entry is required
  • Demonstrated ability to organize and prioritize workflow is required
  • Demonstrated ability to work independently, pay close attention to detail, and complete assigned tasks within established timeframes is required
  • Demonstrated ability to compose routine correspondence, written assignments, and reports is required
  • Ability to work as member of a team to ensure work is accomplished in a timely manner is required
  • Coursework in business or related field
  • Previous experience in a legal or regulatory office environment
  • Some experience in case management and use of case management software
  • Knowledge of Freedom of Information Act
23

Academic Office Coordinator Administrative Analyst Resume Examples & Samples

  • At least three years of related experience working in a post-secondary program setting
  • Experience must include knowledge of current ETRAC procedures; budget preparation, Microsoft Office suite; use of database software; use of social media sites; and knowledge of standard office equipment
  • Experience must also include working collaboratively with other individuals; supervision skills; and working independently without direct supervision on day-to-day tasks
  • Experience in coordinating operations; experience working directly with students to assist in completing forms; and knowledge of post-secondary education operations
  • Knowledge of Drupal software
24

Academic Office Coordinator Administrative Analyst Resume Examples & Samples

  • Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures
  • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
  • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
  • Ability to organize and plan work and projects including handling multiple priorities
  • Ability to compile, write, and present reports related to program or administrative specialty
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty
  • Working knowledge of operational and fiscal analysis and techniques
  • Ability to train others on new skills and procedures and provide lead work direction
25

Administrative Office Coordinator Resume Examples & Samples

  • Computer experience with word processing, database and spreadsheet management
  • Extensive experience with Microsoft Office programs including Microsoft Word, Microsoft Excel, Microsoft Access is required
  • Demonstrated ability to follow, interpret and implement oral and written policies/instructions
  • Strong organization and communication skills (oral and written)
  • Ability to demonstrate initiative, to work independently and to work as a team member
  • Ability to work in a culturally diverse setting and with diverse populations
  • Experience with Banner, eVA, and ChromeRiver required
  • Significant full-time administrative support and/or fiscal management experience required
26

Senior Administrative Associate for the Dean of Students Office Resume Examples & Samples

  • At least three-five years administrative support experience or equivalent experience and education
  • Proficiency in word processing and spreadsheets required
  • Strong interpersonal skills and ability to deal effectively with students and staff from diverse backgrounds
  • Must maintain strict confidentiality
  • Excellent organizational skills, ability to multi-task. Must have strong attention to details
  • Excellent writing and oral skills
  • Comfortable interacting with diverse students and staff
27

Office Manager Administrative Associate, Asum Resume Examples & Samples

  • Education or experience in managing personnel; understanding of and ability to implement efficient office procedures
  • Knowledge, training and operational skills in standard office machinery, computer use and navigate the internet
  • Ability to operate an alphanumeric keyboard or typewriter with speed and accuracy
  • Ability to refer students and employees to appropriate ASUM, University and State resources
  • Excellent organizational, multitasking and time management skills
  • Knowledge of, or ability to learn, ASUM history and to locate and provide information and documents when needed
  • Knowledge of and ability to apply payroll and accounting procedures and practices, including accounts payable; cash accounting and reconciliation
  • Knowledge of or ability to learn ASUM, MUS and State policies and procedures concerning travel and expense reimbursement
  • Excellent verbal and written communication skills; organizational skills; problem solving and multitasking skills; accurate record-keepings skills
  • Proven ability to monitor and manage budgets
  • High comfort level working with a diverse population of students representing a wide variety of cultures and interests
  • Ability to occasionally move boxes and equipment, which requires mobility and physical demands
  • High School diploma and three (3) years of experience working in an office setting or an equivalent combination of education and experience
  • Knowledge of basic principles of bookkeeping and purchasing, including use of software programs such as Banner, Griz Mart, EPAF, GTO, U-Approve, E-Recruiting, Cascade, UMDW and proficient with Microsoft Office Suite
  • Skill in training, advising, and implementing budgets; familiarity with group budgets
  • Possess excellent verbal and written communication skills; interact with other campus personnel in a professional manner
  • Please note: only five (5) attachments allowed per application. Please combine documents accordingly
  • Letter of Interest – addressing your qualifications and experience related the stated required skills for the position
  • Detailed Resume – listing education and describing work experience
  • Professional References – names and contact information for three (3) professional references
  • Supplemental Questions – respond to the questions below
  • This position requires the ability to multi-task and to maintain accuracy amid frequent interruptions
28

Front Office Administrative Associate Resume Examples & Samples

  • Maintain CLC front desk operations including greeting clients and visitors and fielding telephone calls and email inquiries from the general public
  • Maintain up to date list of referral resources for members of the public with legal issues the clinic cannot address
  • Conduct telephone screening interviews with potential clients
  • Assist and work with students on office procedures; assist with office operations including ordering of supplies
  • Open and close client case files in variety of paper and electronic systems, including carrying out client conflict clearance procedures
  • Maintain client/case databases
  • Occasionally serve as an interpreter in meetings with monolingual Spanish speaking clients; occasional translation of documents
  • Process a variety of financial transactions and produce, monitor, reconcile, and research budget statements as needed
  • Efficiently prioritize tasks and independently resolve administrative problems
  • Act on behalf of supervisors with respect to establishing priorities and identifying and resolving problems that are administrative
  • Occasionally compose and draft documents for correspondence in support of the CLC and ensure accuracy of content in various documents, social media, and websites
  • May supervise day-to-day work of undergraduate students and/or temporary workers, including managing workflow and deadlines, ensuring quality, and providing performance review input
  • May oversee and/or perform duties associated with scheduling, organizing, and operating complex events
  • Other duties and special projects as assigned, including administrative projects for the MLC
  • Fluency in Spanish required
  • Advanced computer skills and demonstrated experience with office software and email applications
  • Ability to take initiative and ownership of projects
  • Ability to work with multiple supervisors and interact well with a variety of personalities
29

Administrative Office Coordinator Resume Examples & Samples

  • Proficiency in Microsoft Outlook, Word, Excel, PowerPoint or similar programs
  • Ability to quickly understand and successfully use technical equipment such as copiers, printers, fax machines, smartboards, etc
  • Ability to work successfully with minimal oversight
  • Ability to carry out and support administrative tasks for multiple lines of multiple management, line and project staff
  • Ability to increase team efficiency